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Home My WebLink AboutHuntington Beach Fountain Valley Hazard Mitigation Committee JTY'OF HUNTINGTON BEAGhd -�S 701 MEETING DATE: May 3, 2004 DEPARTMENT ID NUMBER: FD-015 Council/Agency Meeting Held: SL8/0 41 X Deferre to: Approved ❑ Conditionally Approved ❑ Denied _� erk's Si nature Council Meeting Date: May 3, 2004 Department D Number: FD-015 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION G �-- SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS �> , SUBMITTED BY: RAY SILVER, City Administrator PREPARED BY: DUANE OLSON, Fire Chiee,.-� D SUBJECT: APPROVAL OF HUNTINGTON BEACH/FOUNTAIN VALLEY HAZARD MITIGATION COMMITTEE BY-LAWS (�QS, No, _)_pb� - Statement of issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: City Council adoption is requested on the resolution approving the By- laws of the Huntington Beach/Fountain Valley Hazard Mitigation Committee. Funding Source: None required. Recommended Action: MOTION TO ADOPT Resolution No. 00�-�3, `A Resolution of the City Council of the City of Huntington Beach Approving the By-Laws of the Huntington Beach/Fountain Valley Hazard Mitigation Committee. " Alternative Action(s): Do not adopt the resolution approving the by-laws. If not approved, the Huntington Beach/Fountain Valley Hazard Mitigation Plan will not be approved by the State Office of Emergency Services (OES) and the Federal Emergency Management Agency (FEMA). This would make the City ineligible for future hazard mitigation grants. Analysis: In the year 2000, FEMA passed the Disaster Mitigation Act (DMA 2000), which identified new local disaster mitigation planning requirements. This act requires the development of a hazard mitigation plan in order to be eligible for hazard mitigation grants. Over the past ten (10) years the City has received over $3.7 million in hazard mitigation grants. If a hazard mitigation plan is not developed and adopted by November 1, 2004, this funding opportunity will no longer be available to the City FD04 015 Adoption of Hazard Mitigation Committee By-Laws 4/7/2004 4:06 PM k.&QUEST FOR COUNCIL ACAN MEETING DATE: May 3, 2004 DEPARTMENT ID NUMBER: FD-015 Analysis (continued) FEMA requires completion of the following four (4) prerequisites as part of the hazard mitigation planning process: 1. Formation of a local hazard mitigation planning committee 2. Multi-jurisdictional planning participation 3. Community participation and input 4. Adoption of the plan by the governing body of each participating agency 1. Formation of a local hazard mitigation planning committee This step has been completed and the Hazard Mitigation Planning Committee members are shown in Attachment 1. 2. Multi jurisdictional planning participation The Committee has been formed and includes representatives from the cities of Huntington Beach and Fountain Valley, and the following School Districts: Huntington Beach City School District, Huntington Beach Union High School District, Ocean View School District, and Fountain Valley School District. 3. Community participation and input The Committee includes community, business, and environmental participants. Community forums to receive public input are scheduled for July 22 and August 5, 2004. 4. Adoption of the plan by the governing body of each participating agency The Plan must be adopted by all six local governing agencies prior to submission to State OES and FEMA for approval. The Committee's goal is to present the Plan for City Council adoption in September 2004. After that, it will be submitted to State OES and FEMA for approval. Adoption of the attached resolution (Attachment 2) approving the by-laws created by the Huntington Beach/Fountain Valley Hazard Mitigation Planning Committee is a required prerequisite of DMA 2000. After City Council adoption, the Committee will proceed with development of the plan. The by-laws are shown in Attachment 3. Environmental Status: None Attachment(s): FD04 015 Adoption of Hazard Mitigation Committee By-Laws 4/7/2004 4:05 PM a k.�QUEST FOR COUNCIL ACTON MEETING DATE: May 3, 2004 DEPARTMENT ID NUMBER: FD-015 City Clerk's Page Number No. Description 1. Huntington Beach/Fountain Valley Hazard Mitigation Planning Committee Roster 2 Resolution No. `A Resolution of the City Council of the City of Huntington Beach Approving the By-Laws of The Huntington Beach/Fountain Valley Hazard Mitigation Committee." 3 Huntington Beach/Fountain Valley Hazard Mitigation Planning Committee By-Laws RCA Author: Olson/Morrison/Justen FD04 015 Adoption of Hazard Mitigation Committee By-Laws i 4/7/2004 4:05 PM ATTACHMENT # 1 Huntington Beach/Fountain Valley Hazard Mitigation Planning Committee Members Name Address PhoneAssignment Representing , Title Morrison, Glorria 2000 Main Street 536-5980 gmorrison(a-_)surfcity-hb.org Plan and Grant Lead City of Huntington Beach HB,CA 92648-2702 fax 374-1591 Plan Writer for HB Emergency Services Coord. cell 393-2243 Ault, Bill 10200 Slater Avenue 593-4434 bill.ault(aD-fountainvalley.org Technical Assistance Fountain Valley FV, CA 92708-4736 Public Works Director Beckman, Mary Lou 17200 Pinehurst Lane 847-2551 x1413 mbeckmann(a)-ovsd.org School District Lead Ocean View School District HB, CA 92647 fax 842-1541 Atkinson, Scott 10251 Yorktown Avenue 536-7521 x400 satkinson(aD-hbuhsd.k12.ca.us School District Lead HB Union High School HB, Ca 92646 fax 378-1385 District Carrozzo, Guy 10200 Slater Avenue 593-4403 x404 edy.nautschy(aD-fountainvalley.org Oversight Committee City of Fountain Valley FV,CA 92708-4736 Mayor Dane, Carl 17201 Oak Street 843-3200 danec(a)-fvsd.k12.ca.us School District Lead FV School District FV,CA 92708 fax 843-3252 Franklin, Robert 10200 Slater Avenue 593-4427 robert.franklin(cDfountainvalley.ora Technical Assistance City of Fountain Valley FV,CA 92708-4736 City Planner Freeman, Katie 2000 Main Street 374-1565 kfreeman(a)-surfcity-hb.org Plan Research and Support City of Huntington Beach HB,CA 92648 Asst. Emg Sery Coordinator Green, Cathy 2000 Main Street 536-5333 cgreen(�surfcity-hb.orn Oversight Committee City of Huntington Beach HB,CA 92648 Mayor Jacob Green 10200 Slater Avenue 593-4424 iacob.green(c)-fountainvalley.org Plan Writer for FV City of Fountain Valley FV, CA 92708-4736 Asst.to Emg Sery Coord Green, Peter ppcareen(a)-aol.com Technical Assistance& City of Huntington Beach Environmental Community Community Member with Member expertise in environmental Name Address PhoneAssignment Representing , Title Haskell, Mark 10200 Slater Avenue 593-4587 mark.haskell(�fountainvalley.org Oversight Committee City of Fountain Valley FV, CA 92708-4736 Fire Chief Krieger, Steve 2000 Main Street 536-5259 skriener(�surfcity-hb.orn Technical Assistance City of Huntington Beach HB, CA 92648 Public Works Civil Eng. Asst. Masters, Dick 20451 Craimer Lane 964-8888 dick.masters(a)-hbcsd.k12.ca.us School District Lead HB City School District HB, CA 92646 Fax 536-6499 McLain,Jim 10200 Slater Avenue colmacusaret(aD-earthlink.net Community Member City of Fountain Valley FV, CA 92708-4736 Community Member Nagel, Steve 10200 Slater Avenue 593-4588 steve.naael(�fountainvalley.orn Technical Assistance City of Fountain Valley FV, CA 92708-4736 Fire Marshal Olson, Duane 2000 Main Street 536-5401 dolson(cD-surfcity-hb.orn Oversight Committee City of Huntington Beach HB, CA 92648 Fire Chief Ricky Ramos 2000 Main Street 536-5624 rramos(ZDsurfcity-hb.orq Technical Assistance City of Huntington Beach HB, CA 92648 Associate Planner Luanne Scorza Boeing 896-5309 Luanne.Scorza(aD-Boeina.com Business Community Boeing Mail Code H012-A206 Member Security Division 5301 Bolsa Avenue HB,CA 92647 Stocker, Carol 8291 Warner 847-2551 x3502 cstocker(aD-ovsd.ora School District Ocean View School District HB, CA 92647 fax 841-5971 cell 273-6931 Wright, Cecil cecilwriaht(a)-earthlink.net Community Member City of Huntington Beach Community Member ATTACHMENT #2 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH APPROVING THE BY-LAWS OF THE HUNTINGTON BEACH/FOUNTAIN VALLEY HAZARD MITIGATION COMMITTEE WHEREAS,the Disaster Mitigation Act requires that a Hazard Mitigation Plan be developed with local agencies in order for the City to be eligible for any future hazard mitigation ' grants from the Federal Emergency Management Agency; and .In order for the plan to be approved by the Federal Emergency Management Agency, a hazard mitigation planning committee must be formed which includes multi jurisdictional participation; and The cities of Huntington Beach and Fountain Valley, along with four school districts, have formed a committee to develop a joint Hazard Mitigation Plan, with the cities taking the lead in writing the plan; and A grant for$135,000 has been written to supplement the personnel costs for the cities' employees involved in writing the plan; and In order for the agencies to be eligible for future grants, the plan must be adopted by each participating agency's governing body, NOW; THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of . Huntington Beach as follows: ` 1. The bylaws for the Huntington Beach/Fountain Valley Hazard Mitigation Committee are hereby approved. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 3rd day of May , 2004. IF AZ� ATTEST: APPROVED AS:TO FORM: r c City Clerk to "Attom�y 3'+b REVIEWED AND APPROVED: InIATED AND APPR VE City Ada mistrator Fire Chief 04reso/hazard/3/10/04 Res. No. 2004-23' STATE OF CALIFORNIA COUNTY OF ORANGE- ) ss CITY OF HUNTINGTON BEACH ). I, CONNIE BROCKWAY, the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at an regular meeting thereof held on.the 3rd day of May, 2004 by the following vote: AYES: Sullivan, Coerper, Hardy, Green, Boardman, Cook, Houchen NOES: None ABSENT: None ABSTAIN: None City Clerk and ex-officio rk'of the City Council of the City of Huntington Beach; California ATTAC H M EN T #3 Hu nti ngton Beach ?!. & Fountain , Val ley Hazard Mithn -PIanning o g Gbmmmittee , B. T aws Y.- February 1.2, 2004 A ♦a ♦ 1 provide a safer community! , . Fog ta n E jjj j+y ; nWi �. Y schoot, oistfict ey br.Mapv Esker 4 U� t72i�tlskStreeito ! t�t3tt't �S t'� I t J NPt . Fawitalm Ville,CA 92708 (711)841-1200, . 0 Ocell?Z. iCIZUQCOw - f E, i .HUNTINGTON -BEACH.-CITY SCHOOL DISTINCT Huntington Beach/Fountain Valley Hazard Mitigation Planning Committee Committee Bylaws Created February 12, 2004 Section 1: Membership The committee will have three levels of membership: a. Agency Lead: An agency lead is any representative listed on the Agency Lead Roster as maintained by the HB/FV Emergency Services Coordinator. An agency lead has voting rights when present at the planning meetings. b. Agency Participant: An agency participant is any participant listed on the Planning Team Member Roster who therefore works for one of the six represented agencies. An agency participant has voting rights when present at the planning meetings. c. Community Participant: A community participant is any citizen or business representative from the City of Huntington Beach or the City of Fountain Valley approved by the Committee. Community participants retain voting rights when present at planning committee meetings. d. Agency Consultant: Though not required to attend monthly planning committee meetings, an agency consultant may be any member of the agency that is consulted, questioned, or indirectly participates in the planning process. An agency consultant does not attend monthly meetings and therefore does not retain voting rights. Section 2: Subcommittees The following subcommittees shall meet on an ad hoc basis: a. Cities Subcommittee: Open to any agency leads and agency participants from the City of Huntington Beach and/or Fountain Valley. b. Schools Subcommittee: Open to any agency leads and agency participants from HB City School District, HB Union High School District, Ocean View School District and/or Fountain Valley School District c. Oversight Subcommittee: Members of this committee include the Fire Chiefs of Huntington Beach and Fountain Valley along with the Mayors of the respective cities will be available for the primary purpose of policy consultation and legal support. d. Technical Subcommittee: Members of the Planning Committee with special skills in data collection and statistical analysis will meet to scrutinize committee databases and findings. Section 3: Meetings Meetings are open to the public and are held on the second Thursday of each month at the Huntington Beach Emergency Operations Center at 2000 Main St., Huntington Beach, from 3:00pm to 4:30pm as follows: February 12, 2004 March 11, 2004 April 8, 2004 May 13, 2004 June 10, 2004 July 8, 2004 August 12, 2004 September 9, 2004 (as needed) Section 4: Voting Rights a. As specified in Section 1, Agency Leads, Agency Participants, and Community Participants are eligible to vote only if present during the planning meeting. b. Agency Leads, Agency Participants, and Community Participants shall be entitled to one vote upon each matter submitted for vote. c. A decision shall be final with a majority vote based on the hand count tallied by the Huntington Beach/Fountain Valley Emergency Services Coordinator. d. Planning Committee members can vote in a new member by a voting majority at any time during the hazard mitigation process. Section 5: Responsibilities a. Of the six agencies represented, all agencies must attend at least four of the seven meetings in order to be considered a contributing agency and receive future DMA 2000 compliance. b. All outside assignments must be completed by the deadline specified by the committee and indicated in the meeting minutes. c. If two or more assignments are not completed by an agency, the agency will be dropped from the project and committee unless exempted by a voting majority of the Hazard Mitigation Planning Committee. d. Meeting agendas and minutes will be composed and distributed by the Huntington Beach/Fountain Valley Emergency Services Coordinator's Office. By signing below, I have read and agree to follow the preceding bylaws created by the Huntington Beach/Fountain Valley Hazard Mitigation Planning Committee. Printed Name Agency Signat;ure +e 1).. ma y G/Ges" FcJ•�v�+z. � v ,-tt ()7- 2) .! I'tc�_ f}/ toc�u/?,�,.� �Y�ctzL - /e-G�c--.� 2 -ii—ey 3) �4 £ [L ��4� v�R 'ql 4> nLA-N,3 LummZ0. i 5) /0�#�,O 7k �jz E/11�' 6) 7) I0 8) 10) Coo..L W v-v 6,,rc- L' ('0, 41 4 0 q, 11) jIlalo� 12) U 13) 14) 15) 16) 17) 18) 19) 20) 21) 22) 23) 24) 25) 26) 27) 28) 29) 30) 31) 32) 33) 34) 35) RCA *ROUTING SHEET INITIATING DEPARTMENT: FIRE SUBJECT: APPROVAL OF HUNTINGTON BEACH/FOUNTAIN VALLEY HAZARD MITIGATION COMMITTEE BY-LAWS COUNCIL MEETING DATE: May 3, 2004 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Attached Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Not Applicable Financial Impact Statement (Unbudget, over $5,000) Not Applicable Bonds (If applicable) Not Applicable Staff Report If applicable Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FO DED Administrative Staff Assistant City Administrator Initial City Administrator Initial a.� City Clerk EXPLANATION FOR RETURN OF ITEM: Space . Only) RCA Author: Olson/Morrison/Justen