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HomeMy WebLinkAboutHuntington Beach Management Employees Organization - MEO - B BYLAWS HUNTINGTON BEACH MANAGEMENT EMPLOYES' ORGANIZATION Article I - Purpose This organization shall be known as the Huntington Beach Management Employees' Organization (HBMEO), and its objectives and purpose shall be as follows: A. To represent its ,general membership in their employment relations with the city of Huntington Beach regarding wages, hours, and other items and conditions of employment, and to act as the major- ity representative of management employees in the "meet and confer in good faith" process under the Meyers-Mi.lias-Brown Act of the state of California. B. To establish and promote communication between all its members and the city. C. To improve the professional competence of management employees in their ,job responsibilities. D. To provide avenues of communication for new ideas, techniques, and trends by presenting educational and training programs. E. To contribute to the development of the highest standards of munic- , ipal government by encouraging cooperation and consultation with other local, state, and national agencies in pursuit of these principles. Article II - Membership Section 1 - Membership in the HBMEO shall consist of two classes (a) general, and (b) associate, (a) General membership shall be open to all employees of the city of Huntington Beach identified in Exhibit "A". (b) Associate membership shall be open to any other person with approval of the general membership. M Section 2 - An initiation fee of $5.00 shall be payable by each member upon his entrance into the organization. Membership dues shall. be as follows: (a) General Membership - $5.00 per 26 paydays per year or $130.00 per year. (b) Associate Membership - $2.00 per 26 paydays per year or $52.00 per year. Payment of dues will be established by the general membership. Asso- ciate membership will not vote on issues pertaining to wages, hours or other terms and conditions of employment. Section 3 - Termination of Membership The Board of Directors, by affirmative vote of two-thirds of the Direc- tors, may suspend or expel a member for cause provided further that a member shall be afforded a hearing before the Board of Directors prior to suspension or explusion if such hearing is requested by the member. The membership of any member who has become ineligible for membership shall automatically terminate. Any member shall automatically be ter- minated as a member of the organization upon failure to pay dues for thirty days. In the event a general member terminates employment with the city of Huntington Beach, such general membership shall terminate, however, the person is eligible for associate membership. Section 4 - Reinstatement Upon written request signed by a former member and filed with the Secre tary, such former member may be readmitted to membership provided he is otherwise eligible and further provided that all dues are paid by such former member which he would have paid during any period of voluntary withdrawal of membership, provided further the maximum amount payable shall be the equivalent of dues for the period of six months imediately preceding the application for reinstatement. Section 5 - Any member who is expelled or suspended by the Board of Directors may appeal to the general membership. Such member shall be given a full and fair hearing by the general membership and a majority of those present and voting may sustain or modify the return of the Board of Directors. -2- Article III - Board of Directors and Officers Section 1 - Board of Directors The Board of Directors of this organization shall be the President, Vice- President, and the Secretary/Treasurer. No person shall concurrently hold more than one of the above referred three offices. Section 2 - Duties of the President The President shall be the principal executive officer of this organiza- tion and shall in general supervise all the business and affairs of this organization. He shall preside at all meetings of the membership and the Board of Directors. He shall perform all the duties incident to the office of President as authorized by these Bylaws or by approval of the general membership. Section 3 - Duties of the Vice-President In the absence of the President or in the event of his inability or refusal to act, the Vice-President shall perform the duties of the President, and when so acting shall have all the powers of, and be sub- ject to, all restrictions of the President. The Vice-President shall perform such other duties as may be assigned to him by the President. Section 4 - Duties of the Secretary/Treasurer The Secretary/Treasurer shall notify all members of meetings, shall keep the minutes of the meetings of the members and the Board of Directors in one or more of the books provided for that purpose, shall see that all notices are duly given in accordance with the provisions of these Bylaws as required by law; shall be custodian of all records and the seal of this organization, and shall see the seal is affixed to all documents the exe- cutlon of which on behalf of the Management Enployees' Organization is duly authorized in accordance with the provisions of these Bylaws; shall . keep a register of the mailing address of each member and shall in general perform all duties incident to the office of the Secretary and such other duties as from time to time may be assigned by the President. The Secretary/Treasurer shall have charge and custody of and be respon- sible for all funds and securities of the Huntington Beach Management Dnployees' Organization, receive and give receipt for all monies due and payable from any source whatsoever, and deposit all such monies in the -3- name of the organization in such banks, trust companies or other depositories as shall be selected by the Board of Directors, shall make disbursements upon approval by the membership, and shall in general perform all the duties incident to the office of Treasurer and such other duties as from time to time may be assigned by the President. Section 5 - 'Term of Office. The term of office for each officer shall be a period of one year commencing on the first regular meeting of January each year. No officer may succeed himself or herself. Article IV - Election of Officers, Board of Directors Section 1 - Nomination Committee The President shall appoint a nomination committee for the purpose of recce mending nomination of officers for the next succeeding year. Each member of the nomination committee is subject to the approval of the general membership at the regular monthly meeting of October of each year. At the annual meeting of November, the nomination committee shall recommend one or more qualified candidates for each of the of- fices of President, Vice-President and Secretary/Treasurer. Additional nominations for any of these offices may be made by any member by motion at the time set for nomination. Section 2 - Voting for Officers After the choice of nomination as provided in these Bylaws, the Secre- tary/Treasurer shall mail a ballot with the nominees for each office to each member. Ballots may be cast 'in person at the monthly meeting in December, or may be cast by mail addressed to the Secretary. Ballots must be returned to the Secretary/Treasurer prior to the time of canvass of the ballot at the monthly meeting of December of each year. Ballots shall be canvassed by a committee selected by the membership at the first meeting in December. Section 3 - A majority vote of the members voting for each office, as prescribed herein, shall be necessary to the election of the officer to such office. In the event no nominee gets a majority, there shall be a run-off election between the two nominees receiving the highest number of votes. -4- Section 4 - Vacancies in Office If an office becomes vacant, the President shall declare at the next following regularly scheduled meeting of the organization that the office Is vacant and shall call an election to fill such vacancy. The Secretary/Treasurer shall give written notice to each member of such vacancy and of the call for election at the next scheduled regular meeting. /Nominations shall be from the floor at such meeting and shall be subject to vote on secret ballot by the members present at such . meeting. In the event one candidate does not receive a majority of the vote, there shall be a run-off election between the two nominees receiving the highest and second highest number of votes. Article V - Meetings and Voting Section 1 - Monthly Meetings Monthly meetings of the membership shall beheld on the second Wednes- day of each month or at such other time as a majority of the Board of Directors sha11 designate. Section 2 - Meetings of the members shall be held on the regular meet- ing of November in each year commencing in November, 1975 at the hour of twelve noon for the purpose of nominating Directors (President, Vice-President, Secretary/Treasurer) and for the transaction of such other business as may come before the meeting. Section 3 - Place of Meetings The Board of Directors may designate any location as the place of meet- ings for any regular or special meeting of this organization. Section 4 - Special Meetings Special meetings of the membership may be called by the President, in his absence the Vice-President, a majority of the Board of Directors, Or' not less than one-tenth of the members having voting rights. The purpose of such special meetings must be specifically stated in a written notice to all members. Said written notice must be given not less than forty-eight hours prior to such special meeting. -5- Section 5 - A quorum for the conduct of business at a meeting shall consist of a minimum of twenty-five percent of the general membership. All business shall be decided by a majority vote of those present and voting, except as otherwise provided in these Bylaws. Section 6 - Voting Any member shall be entitled to one vote on any matter before the organization. "Exception:" The general membership may only vote on any matter pertaining to hours, wages, and working conditions which affect the general membership. Article VI - Grievances A. The President shall appoint a grievance committee of three members with one of these members appointed as chairman of the committee. B. Any MEO general member having a grievance and desiring MEO support must contact the chairman of the grievance committee, and present the grievance to the committee prior to filing the formal grievance. C. If the MEO grievance committee determines that the grievance is justified, said grievance shall go before the Executive Board for approval with recommendations from the committee. If the Executive Board approves, then the chairman of the grievance committee would file a letter on behalf of the employee to the appropriate super- visor - as specified in the Personnel Ordinance. The chairman of that committee shall sit in on all discussions with the, employee and shall advise the city that we are representing that employee in the procedure. It would be the intent of the MEO to pursue the grievance and financially back the employee to the extent proposed by MEO until an equitable solution has been reached. D. If the MEO member and the grievance committee disagree that the grievance is just, the MEO employee should take his issue to the Executive Board for final recommendation. If the Executive Board turns down the employee, then he should proceed on his own and MEO shall accept no financial responsibility and shall remain neutral on the MEO member's action. -6- Article VII - Committees Section 1 - The President may designate one or more committees, each of which may consist of. one or more members. Committees shall exer- cise the authority conferred upon such committee by their appointment. Duration of appointment to any committee shall be the incumbency of the President making such appointment, unless such appointment is for a shorter duration. Section 2 - Vacancies within a Committee Vacancies in the membership of any committee may be filled by the President in the same manner as provided in the case of original appointments. Article VIII - Amendment of Bylaws These Bylaws may be altered, amended or repealed and new Bylaws may be adopted by a majority of the members at any regular meeting or any duly noted special meeting, if at least ten days written notice is given of intention to alter, amend, repeal or adopt new Bylaws at such meeting. Article IX - Adoption of Membership These Bylaws were duly adopted by a majority vote of the total member- ship of said organization at .a regular meeting on , 1975. President Secretary -7- Exhibit "A" 1i(JNTINGTON BEACH MANAGEMENT EMPLOYEES' ORGANIZATION Assistant Director - Building and Community Development Assistant City Attorney Assistant Director - Finance Assistant Director - Harbors and Beaches Assistant Director - Library Assistant Director - Planning and Environmental Resources Battalion Chief City Engineer Civil Defense/Dnergency Service Coordinator Department Analyst Senior Department Analyst Deputy Attorney I Deputy .Attorney II Deputy Attorney III Division Fire Chief Division Engineer Economic Development Officer Marine Safety Captain Planner Senior Public Information Officer Purchasing Officer Superintendent Parks Supervisory Accountant Supervisor - Beach Superintendent - Recreation and Human Services Supervisor - Data Processing Supervisor. - License Traffic Engineer -8- a MANAGEMENT EMPLOYEES Names Classification Richard Jones Assistant Building Director Assistant City Attorney Ernestine DiFabio Assistant City Clerk Kenton White Assistant City Librarian Melvin Bowman Assistant Director of Harbors , Beaches and Development Richard Harlow Assistant Planning Director James Gerspach Battalion Chief Frank Kelly James Waters James Way Beach Supervisor 0. C . Cleveland Building Director Don P. Bonfa City Attorney Paul Jones City Clerk Henry Hartge City Engineer Walter Johnson City Librarian Vines Collier Coordinator of Disaster Planning . & Training Jerry W: Bramlett Programmer II Willis Mevis Deputy City Attorney. Michael H. Miller Dan J. Whiteside Tom Severns Development Coordinator Vincent Moorhouse Director of Harbors, Beaches & Development Jim Wheeler Director of Public Works Darrell Boyer Division Engineer Bill Back Economic Development Officer Don Kiser Engineering Supervisor Ben Arguello Finance Director Raymond Picard Fire Chief Doug Spickard Fire Marshal Doug D'Arnall Lifeguard Captain Herb Day Oil Field Superintendent Ronald Beard Operations Officer Norm Worthy Parks and Recreation Director Thomas Bushard Park Superintendent Ken Reynolds Planning Director Bill Reed Public Information Officer Roy How Purchasing Agent Vivian Borns Recreation Supervisor Gary Davis John A. Ribble Earl Horton Supervisory Accountant Edward Stang Water Superintendent EXHIBIT "A" CERTIFICATE OF SECRETARY I. the undersigned, do hereby certify : 1 . That I am the duly elected and acting Secretary- Treasurer of the Huntington Beach Management Employees ' Organization, a nonprofit association; and 2 . That the foregoing Bylaws, comprising ten pages , constitute the Bylaws of said association as duly adopted at a meeting of its members duly held on March 24, 1971 . IN WITNESS WHEREOF, I hereunto subscribe my name and affix the seal of said association this 25th day of March, 1971. j . , t ALTER J NSON, Secretary-Treasurer