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HomeMy WebLinkAboutLocal Coastal Program Citizen's Advisory Committee - Committ REQUES FOR CITY COUNCIL XCTION Date June 1, 1987 Submitted to: Honorable Mayor and City Council d+aJ�-� to Y Y Submitted by: Charles W. Thompson, City Administrator�•W Prepared by: James W. Palin, Director, Development Services A Subject: LOCAL COASTAL PROGRAM CITIZEN'S ADVISO Y COMMITTEE �b� Consistent with Council Policy? [�] Yes [ ] New Policy or Exception ()KID' Statement of Issue, Recommendation,Analysis, Funding Source, Alternative Actions,Attachments: STATEMENT OF ISSUE: The Local Coastal Program (LCP) Citizen's Advisory Committee was created to assist the city with the development of the Local Coastal Program. According to S. 2.97.020, of the Huntington Beach Municipal Code, the committee shall terminate after the preparation of the Program. RECOMMENDATION: Terminate the Local Coastal Program Citizen's Advisory Committee. ANALYSIS: The Local Coastal Program (LCP) Citizen's Advisory Committee was created on June 5, 1979 by Ordinance No. 2381. The purpose of the committee was to assist the city with the development of the Local Coastal Program. The LCP was certified in geographic part in March, 1985. The remaining "white hole" areas, which include the area between Beach Boulevard and the Santa Ana River and a 42 acre parcel located in the northeast corner of the Bolsa Chica, should be certified in the near future. Since the LCP was essentially completed in 1985, the committee has not met for over two years. Therefore, the assistance of the Local Coastal Program Citizen's Advisory Committee is no longer needed. FUNDING SOURCE: Not applicable. ALTERNATIVE ACTION: 1. Do not terminate the LCP Citizen's Advisory Committee. 2. Redirect the efforts of the LCP Citizen's Advisory Committee. ATTACHMENTS: 1 1. Ordinance No. 2381 2. New Ordinance —'(8228d) PIO 4/84 ORDINANCE NO. 2903 AN ORDINANCE OF THE CITY OF HUNTINGTON BEACH AMENDING THE HUNTINGTON BEACH MUNICIPAL CODE BY DELETING CHAPTER 2 .97 WHICH PROVIDED FOR THE LOCAL COASTAL PROGRAM CITIZENS ADVISORY COMMITTEE The City Council of the City of Huntington Beach does ordain as follows : SECTION 1 . The Huntington Beach Municipal Code is hereby amended by deleting Chapter 2 . 97 in its entirety . SECTION 2 . This ordinance shall take effect thirty days after its passage . PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 15th day of June 1986 . ATTEST: _�. APPROVED AS TO FORM: City Clerk City Attorney REVIEWE APPROVED• I ITIATED AND APPROVED: 43 C ministrator erector of Development Services . r Ort Vo. 2903 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, ALICIA M. WENTWORTH, the duly elected, qualified City Clerk of the City of Huntington Beach and ex-officio Clerk of the City ,Council of the said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing ordinance was read to said City Council at a regular meeting thereof held on the lst day of June 19 87 , and was again read to said City Council at a regular meeting thereof held on the 15th day of June , 19 87 and was passed and adopted by the affirmative vote of more than a majority of all the members of said City Council. AYES: Councilmen: Winchell, Mays, Kelly, Erskine, Green NOES: Councilmen: None ABSENT: Councilmen: Finley, Bannister aCit�yClerk and ex-officio Clerk of the City Council of the City of Huntington Beach, California REQUEST FOR CITY COUNCIL ACTION S, Sul-n, itted by James W. Palin, Director Department Development Services Date Prepared March 27 , 19 80 Backup Material Attached © Yes No Subject Review and adoption of Bylaws of Local Coastal Program - Citizen Advisory Committee City Administrator's Comments T PPROVBA BY CITY CQ Approve as recommended Statement of Issue, Recommendation, Analysis, Funding Source, Alternative Actions: STATEMENT OF ISSUE: On January 19, 1980, Council directed the LCP-CAC to set policy on its role, organization and operation. RECOMMENDATION: Council review and approve the Bylaws adopted by the Local Coastal Program - Citizen Advisory Committee. ANALYSIS : A general Bylaw format was adapted to the established rules and procedures already in operation by the LCP-CAC. These were edited jointly by staff and the Agenda Subcommittee and distributed in draft form to the Committee members and alternates. The Committee, on February 28 , 1980 , approved and adopted the Bylaws subject to attorney review. The decision to seek Council approval was in- cluded in the approval. On March 13 , 1980, the following meeting ,• several changes suggested by the Deputy City Attorney were included. The vote to approve these Bylaws was 12 to 0 . FUNDING: The Local Coastal Program - Citizen Advisory Committee is supported by federal funding under the Local Coastal Program - Citizen Parti- cipation Task. i Pio 3ne � -��f Bylaws of LCP-CAC March 27 , 1980 Page 2 ALTERNATIVES : The- Council may- recommend changes. Respectfully submitted, /Development mes alin, Director Services P:MLN: jb Attachments : Bylaws BYLAWS OF LOCAL COASTAL PROGRAM - CITIZEN ADVISORY COMMITTEE CITY OF' HUNTINGTON BEACH WHEREAS, by minute action on May 15, 1978, the Ci/ty Council approved the concept of a Local Coastal' Program Citizen- Advisory Committee and on October 16, 1978 appointed the original member- ship and by Ordinance 2381, adopted 18 July 1979 , officially es- tablished the Committee by Code in Chapter 2 . 97 /of the Municipal Code, NOW, THEREFORE, the Local CoastaI Program - Citizen Advisory Committee does hereby approve and adopt the following bylaws: i 1. Meetings All meetings of the Committee shall be open and public,, except for litigation matters which may be' considered in executive session. Regular meetings shall be held on the second Thurs- day of each month at the hour of 7 : 00 o'clock p.m.. in - public meeting rooms. A regular meeting maybe adjourned to a date certain which shall be specified in the order of adjournment and when so adjourned, shall be a regular meet- ing for all purposes. Such adjourned meeting may likewise be adjourned and when so adjourned, shall be a regular meet- ing for all purposes. In the event a regular meeting date falls on a legal holiday, such meeting date shall be deemed to be the day following such holiday. A special meeting may be called at any time by the chair- person, ..or a. major.ity of ,,.the .Committee - by delivering person- ally or by mail written notice to each member of the Committee and the recognized LCP mailing list. Such notice must be delivered personally or by mail, at least twenty-four (24) hours before 'the time of such meeting, asspecified in the notice. The call and notice shall specify the time and place of the special meeting, and the business to be trans- acted. 2 . Members The Committee shall consist of seventeen (17) members, com- prised of eight (8) at-large- members and one representative from each of the following organizations: Planning Commis- sion, Amigos de Bolsa Chica, League of Women Voters, Environ- mental Board, Chamber of Commerce, Community Services Com- mission, Redevelopment Commission, Western Oil and Gas `1 Page 2 Association, and Home Council. Members shall, be approved by a majority- vote of- the City Council upon recommendation by the Council Liaison. The Liaison :will consider the exist- ing composition of- members and base recommendations on balanc- inc citizen -representation on. the Committee. The Committee may -recommend balancing qualifications~ needed on the Committee. Members shall serve during- the- preparation -of the Local Coastal Program, after which time' the' Committee shall ter- minate. A vacancy occurring -before -the expiration of a: : term shall be filled �by appointment for'' the-- remainder of the program preparation. Vacancies shall be .filled in the same manner- as original appointments. 3. Officers The officers of this Committee shall be Chairperson and Chairperson Pro Tempore -elected from among the members of the Committee. The first election shall take place at the first regular meeting. or as .soon thereafter as'-possible. Thereafter, election of officers shall- take place annually at the first regular meeting in February- of each year. Officers shall serve until the next regular election and until their successors are elected. . Vacancies shall be filled by election of one of the members '.at the next regu- lar meeting to fill any unexpired term. 4. Duties of Officers The Chairperson shall preside at the meetings of the Com- mittee and in case of absence or inability' to act, the Chairperson Pro Tempore shall serve- as Chairperson until such time as the Chairperson returns .and is able to act, and who for such period shall have 'the powers and duties of a Chairperson. The 'Cha-irperson shall have the power to make or second any motion, to present and discuss any mat- ter, and to vote, notwithstanding • the" fact that he is the presiding officer of the Committee. 5.- Advisors The LCP Staff Liaison or a staff representative shall be present at each- regular meeting. The Chairperson may, ' with consent of a majority of the Committee, request the attendance at meetings of any officer- or,'employee- of the City to assist the Committee in its deliberations in an advisory capacity. The -Council -Liaison may attendaany or all meetings of the Committee and any Subcommittees. 6. Agenda Subcommittee The Agenda Subcommittee will 'be made up of the Chairperson, Chairperson Pro Tempore; one Committee member elected by the Committee, and two LCP staff members appointed by the Page 3 Staff Liaison.. It will be the responsibility of this Committee° to set- the meeting agenda. Staff will issue meeting notices and agendas to Committee members and interested public prior to the scheduled meeting. 7 . Attendance Attendance shall' be taken at each meeting and recorded in the minutes. Regular attendance at meetings ,of the Committee is required of all members or their alternates to"enable the Committee to discharge its duties. Any member of ,the Committee absent from two consecutive meetings without securing- the consent of the Chairman shall be deemed -to have resigned. A majori- ty vote can recommend to the Council to �declare the member resigned and the position. vacant. If the deemed resigned member is from one of the nine organizations , then the organization shall designate a. new-member subject to the approval of the City Council. It shall be the responsibility -of each member to have a single alternate registered with staff and to- arrange for that alternate to attend - in-- the absence of - the member. The attendance by an alternate shall excuse the absence of the appointed member. 8. Quorum At any, meeting of. .the Committee, , a majority:of appointed members shall constitute a quorum for , thetransaction of business. In the event there is no quorum. at a. Committee meeting, the Chairperson- shall defer actions requiring a vote to another meeting. General discussions and public input can continue without a quorum. 9. Order. of- Business The order .of business for regular or ' special meetings shall be: 1. Call to order by the Chairperson. 2. Consideration of matters on the agenda. 3. Any other business which- may properly come before the Committee. Time limits for individual communications to the Committee shall be set by the Agenda Subcommittee for each meeting and posted on the Agenda. Changes may be made to this limit during the meeting at the discretion of the Chairperson or by a majority of the members. 10. Voting The vote of a majority of members--present-shall be required for any affirmative decision. The vote-count shall be recorded ' Page 4 in the minutes as AYES, NOES, and ABSTENTIONS. Phone polling of members will not suffice as a voted approval. Written,' signed and dated votes will be adequate if sub- mitted before the vote. 11. Committee Actions and Statements Drafts of Actions and Statements of the Committee shall be approved by the Committee before' general distribution. This applies to -meeting minutes and other' statements. Mem- bers' will use discretion in• representing'-their comments as consensus of the Committee. 12. Parliamentary ,-Procedure The parliamentary rules laid down by Robert' s .Rules of Order shall govern the proceedings of this Committee unless waived by the Committee ' in. majority vote. The Chairperson shall decide all questions of order, subject to appeal by the Committee, and all appeals shall be decided by a- majority of the members present.- The- Chairperson- shall vote on all matters coming before the Committee whether there is a tie vote or not. A member may vote at a meeting. by written proxy. A member may abstain from a vote. The regular method of voting shall- be by':a show of hands for or against the motion unless the Chairperson:- calls for another indicator. 13 . Public. Participation A primary function of the Committee is to provide a means of public input to the Local Coastal Program. The meetings of the LCP-CAC are open to the public . If the number attending a meeting exceeds the capacity of the meet- ing room, the meeting will be moved to a larger meeting area or adjourned. A portion of the meeting will beset aside on the agenda for input by 'the public 'on coastal issues. Public notices of the meetings of the LCP-CAC will be .sent to anyone requesting them and to the mailing -list required,. to be noti- fied by the Coastal Commission. Additionally, Committee mem- bers will make every effort to inform the 'citizens whom they represent or contact about the Local Coastal Program prepara- tion, progress and public meetings. 14. Amendment of Bylaws At least 2/3 of the appointed members shall be required to amend these bylaws. Copies of a proposed amendment shall be given to each member at least three (3) days prior to a meeting and may then be voted upon at the next regular meet- ing. No Page 5 15. Adoption Approved and- adopted as the Bylaws' of 'the Local Coastal Program —Citizen Advisory Committee of the City of Hunting- ton Beach this 28th day of February; 1980 by the following roll call vote: AYES: Bozdnic, Cooper, Dermody; Froelich; Livengood, Martyn; Slates; Smith, -Winchell, Wright NOES : None ABSENT: Andreassen Dahl,. McClymonds, Moshiri, Shipley, Z.schoche Affirmation of Bylaws and adoption of editorial and legal amendments- approved on March 13-, 1980 by a vote of: AYES: 12 NOES: 0 ABSTAIN: 0 Chairperson ;DATE- 2T T: Approved by City Council : Date 4 Ma r ATTEST: Council Liaison City Clerk