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HomeMy WebLinkAboutHBFD - Huntington Beach Fire Department - 1995-12-18Council/Agency Meeting Held: _ s, ",dele Deferred/Continued to: SlfApproved ❑ Conditionally Approved ❑ Denied City Clerk's Signature Council Meeting Date: 12/18/95 Department ID Number: FD 95-019 REQUEST FOR COUNCIL. ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: MICHAEL T. UBERUAGA, City Administrator PREPARED BY: MICHAEL P. DOLDER, Fire Chief SUBJECT: CONSIDERATION OF NEGOTIATION RESULTS REGARDING FIRE DEPARTMENT MINIMUM STAFFING AND FILLING OF VACANCIES POLICY die s � 73 (� /2-//a/9.9-7-0/-\ Statement of Issue, Funding Source, Recommended Action, Alternative Action, Analysis, tj_Xviropmental Status, Attachment(s) Statement of Issue: Consideration of changes to Fire Department Minimum Staffing and Filling of Vacancies language resulting from the conversion to all Paramedic Engines. Funding Source: None required. Recommended Action: By motion, adopt Resolution No. 673 6P implementing Minimum Staffing and Filling of Vacancies language as contained in the Huntington Beach Fire Department Policy D-14, dated December 1, 1995. Alternative Action(s): Take no action, and direct staff to continue negotiations with the Huntington Beach Firefighters Association. Analysis: The City Council, at its October 17, 1994 meeting, unilaterally adopted the Hearing Officer's language on Minimum Staffing and Filling of Vacancies as contained in Huntington Beach Fire Department Policy D-14 (Attachment 4). Since adopting Policy D-14, the all paramedic engine delivery system was implemented as part of the FY 1995/96 budget. Negotiations were held between the City and the Huntington Beach Firefighters Association (HBFA) regarding the service delivery changes. Agreement was reached on Policy D-14 language changes necessary to operate in an all paramedic engine delivery system. The agreed upon Policy D-14 language, dated December 1, 1995 (Attachment 2), defines "Qualified Personnel" and provides clarification for operating fire apparatus at reduced staffing levels due to temporary removal of personnel. City Council approval is necessary since Policy D-14 remains a Council adopted policy following unilateral implementation. REQUEST FOR COUNCIL ACTION Meeting Date: 12/18/95 SUBJECT: CONSIDERATION OF NEGOTIATION RESULTS REGARDING FIRE DEPARTMENT MINIMUM STAFFING AND FILLING OF VACANCIES POLICVFD 95- 019 Environmental Status: Not applicable. Attachment(s): 1. Resolution No. �P� Adopting Minimum Staffing and Filling of Vacancies Policy 2. Exhibit 1, Minimum Staffing and Filling of Vacancies Policy D-14, dated December 1, 1995. 3. Legislative draft of Policy D-14, dated December 1, 1995 4. Minimum Staffing and Filling of Vacancies Policy D-14, dated September 1, 1994 FD95-019.DOC -2- 12/6/95 7:57 AM ATTACHMENT I RESOLUTIONS NO. 6736 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH ADOPTING MINIMUM STAFFING AND FILLING OF VACANCIES POLICY IN THE HUNTINGTON BEACH FIRE DEPARTMENT WHEREAS, pursuant to Resolution No. 6639, on October 17, 1994, the City Council of the City of Huntington Beach unilaterally adopted the Hearing Officer's Minimum Staffing and Filling of Vacancies language as contain the Huntington Beach Fire Department's Policy D-14, dated September 1, 1994; and The City Council has approved and implemented changes in the City's Paramedic delivery system which necessitate language changes in Policy D-14; and Negotiations with the Huntington Beach Firefighters Association on the implementation of the Paramedic Engine delivery system and staffing impacts have been completed; and Changes in Minimum Staffing and Filling of Vacancies language contained in Policy D-14 dated December 1, 1995 have been agreed to. NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Huntington Beach does hereby adopt Minimum Staffing and Filling of Vacancies language as contained in the Huntington Beach Fire Department's Policy D-14, dated December 1, 1995, and attached hereto; and Resolution No. 6639 is hereby rescinded. G:SF:s\Fire poli RLS 95-743 PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof on the 18Tx day of DEER , 1995 ATTEST: City Clerk REVIEWED AND APPROVED: G: SF:s\Fire poli RLS 95-743 Mayor APPROVED AS TO FORM: Cit oZ 6 1MTIATED AND APPROVED: Fire Chief Iles. No. 6736 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, CONNIE BROCKWAY, the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a regular meeting thereof held on the 18th of December, 1995 the following vote: AYES: Councilmembers: Harman, Leipzig, Bauer, Sullivan, Dettloff, Green, Garofalo NOES: Councilmembers: None ABSENT: Councilmembers: None City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach, California G/resoluti/resbkpg A TTA CHMENT 2 HUNTINGTON BEACH FIRE DEPARTMENT ORGANIZATION MANUAL DECEMBER 1, 1995 SECTION D PERSONNEL POLICY14 MINIMUM STAFFING AND FILLING OF VACANCIES I. PURPOSE To set forth the minimum staffing levels established by the Huntington Beach Fire Department. II. POLICY It shall be the policy of the Huntington Beach Fire Department to maintain the staffing levels set forth herein. III. OBJECTIVE The Huntington Beach Fire Department will provide an efficient fire suppression and emergency response organization through adequate staffing of fire apparatus to ensure personnel safety and fire suppression effectiveness. IV. RESPONSIBILITY It shall be the responsibility of the shift Battalion Chief to ensure that each fire stations and apparatus are fully staffed according to this policy. V. PROCEDURE The Huntington Beach Fire Department will staff and fill vacancies as defined and specified in Exhibit 1 (attached). APPROVED: Michael P. Dolder, Fire Chief MPD/sg attachment DATE: a:d 14-95 (replaces policy dated September 1, 1994) Page 1 HUNTINGTON BEACH FIRE DEPARTMENT ORGANIZATION MANUAL DECEMBER 1, 1995 EXHIBIT 1 A. DEFINITIONS For purposes of this Article the following definitions are hereby established: SECTION D PERSONNEL POLICY14 1. APPARATUS shall be defined as any vehicle utilized to respond to fires, other emergencies or work assignments which requires a California Class A, Class B, or Class B firefighter restrictive driver's license. a. A FIRE ENGINE is an apparatus with fire pump, fire hose, water tank, ground ladders, necessary firefighting equipment, and may include a "telesquirt" type ladder, but specifically excluding aerial ladder or platform capabilities. b. A FIRE TRUCK is an apparatus that has mounted on the chassis, an aerial ladder or aerial platform, "TRUCK COMPANY" equipment, and may include a fire pump, fire hose, and water tank. C. A HAZARDOUS MATERIALS (HAZ MAT) UNIT is an apparatus which has tools and equipment used in the mitigation of Hazardous Materials incidents. d. A PARAMEDIC ENGINE or a PARAMEDIC ASSESSMENT ENGINE is a fire engine that carries Advanced Life Support equipment. e. A PARAMEDIC UNIT is any Fire Department vehicle, other than a fire engine or fire truck, that carries Advanced Life Support equipment. f A SPECIAL PURPOSE APPARATUS is apparatus (as described in No. 1 above), not otherwise defined in this Article and utilized for response to alarms. 2. A FIRE COMPANY is a firefighting force commanded by a single Fire Captain (or a person assigned/qualified as such). 3, Ili -SERVICE shall be defined as personnel, apparatus, and/or equipment which are available for dispatch to an alarm or actively involved in an alarm. a:dl4-95(replaces policy dated September 1, 1994) Page 2 HUNTINGTON BEACH FIRE DEPARTMENT ORGANIZATION MANUAL DECEMBER 1, 1995 OW SECTION D PERSONNEL POLICY14 4. QUALIFIED PERSONNEL shall be specific to rank. A qualified Engineer or Captain shall be any Huntington Beach Fire Department personnel meeting the minimum qualifications for the position as detailed in Policy D-10 who is operating/functing with the approval of the on -duty Battalion Chief. MINIlVI M STAFFING The CITY shall cause apparatus to be staffed with sufficient personnel to assure the safety of employees and the control of risk. For these purposes, the minimum staffing shall be as follows: 1. Each Fire Company shall be staffed with a minimum of three (3) personnel and may be assigned various firefighting or other emergency related activities as well as routine duties. Fire Companies are generally assigned as engine companies or truck companies when they operate with a fire engine or fire truck apparatus. They may, however, operate without apparatus or with more than one (1) vehicle or apparatus. When operating with more than one (1) vehicle or apparatus, the minimum staffing requirements of this Section shall be required when the vehicle is operated on an incident scene. Apparatus responding Code 3 shall be staffed with a minimum of two (2) persons. 2. Each in-service engine company shall be staffed with no less than one (1) Fire Captain, one (1) Fire Engineer, and one (1) Firefighter. Any member may be a Paramedic. a. In the event that a member is temporarily detached from a company, due to Fire Department/City emergency, illness, injury, personal emergency or patient transport and where "Qualified Personnel" are available, the company may continue to respond [for a period not to exceed two (2) hours and/or travel time for replacement personnel] to medical aid calls and single engine alarms until a replacement can be obtained pursuant to Policy D-3 (Callback Staffing System). A second fully staffed engine shall be dispatched Code 3 whenever a two (2) person company responds. 3. Each in-service truck company shall be staffed with no less than one (1) Fire Captain, one (1) Fire Engineer and two (2) Firefighters. Any member may be a Paramedic. a. In the event that a member is temporarily detached from a company, due to Fire Department/City emergency, illness, injury, personal emergency or patient transport and where "Qualified Personnel" are available, the company may continue to respond [for a period not to exceed two (2) a:d 14-95 (replaces policy dated September 1, 1994) Page 3 HUNTINGTON BEACH FIRE DEPARTMENT ORGANIZATION MANUAL DECEMBER 1, 1995 SECTION D PERSONNEL POLICY14 hours and/or travel time for replacement personnel] to medical aid calls and single engine alarms until a replacement can be obtained pursuant to Policy D-3 (Callback Staffing System). A second fully staffed engine shall be dispatched Code 3 whenever a two (2) person company responds. 4. Each in-service paramedic unit shall be staffed with no less than two (2) certified Paramedics. a. In the event that a member is temporarily detached from a company, due to Fire Department/City emergency, illness, injury, personal emergency or patient transport and where "Qualified Personnel" are available, the company may continue to respond [for a period not to exceed two (2) hours and/or travel time for replacement personnel] to medical aid calls and single engine alarms until a replacement can be obtained pursuant to Policy D-3 (Callback Staffing System). A second fully staffed engine shall be dispatched Code 3 whenever a two (2) person company responds. 5. Each in-service paramedic engine company shall be staffed with no less than one (1) Fire Captain, one (1) Fire Engineer, and two (2) Firefighters. Two (2) of the members must be certified Paramedics. a. In the event that a member is temporarily detached from a company, due to Fire Department/City emergency, illness, injury, personal emergency or patient transport and where "Qualified Personnel' are available, the company may continue to respond [for a period not to exceed two (2) hours and/or travel time for replacement personnel] to medical aid calls and single engine alarms until a replacement can be obtained pursuant to Policy D-3 (Callback Staffing System). A second fully staffed engine shall be dispatched Code 3 whenever a two (2) person company responds. 6. Each in-service paramedic assessment engine company shall be staffed with no less than one (1) Fire Captain, one (1) Fire Engineer, and one (1) Firefighter. One (1) of the members must be a certified Paramedic. a. In the event that a member is temporarily detached from a company, due to Fire Department/City emergency, illness, injury, personal emergency or patient transport and where "Qualified Personnel' are available, the company may continue to respond [for a period not to exceed two (2) hours and/or travel time for replacement personnel] to medical aid calls and single engine alarms until a replacement can be obtained pursuant to Policy D-3 (Callback Staffing System). A second fully staffed engine shall be dispatched Code 3 whenever a two (2) person company responds. a:dl4-95(replaces policy dated September 1, 1994) Page 4 HUNTINGTON BEACH FIRE DEPARTMENT ORGANIZATION MANUAL DECEMBER 1, 1995 101 0 SECTION D PERSONNEL, POLICY14 7. Each in-service hazardous materials apparatus shall be staffed with a fire company of which the regularly assigned personnel shall be specially trained in hazardous materials incident practices and procedures in accordance with Article VIII, Section D, Part 5 of the Fire MOU. One or more of the personnel staffing the hazardous materials apparatus may be assigned as technical advisors to an emergency's Incident Commander. When this occurs, the remaining personnel may be reassigned to other companies involved in the incident including the Newport Beach Haz Mat Team or other Hazardous Materials Joint Powers Authority providers. 8. Special purpose apparatus shall be staffed with no less than one (1) person a (Fire Engineer or Firefighter assigned/qualified as such) when responding Code 2 and with no less than two (2) personnel (one of whom must be a Fire Engineer or a Firefighter assigned/qualified as a Fire Engineer) when responding Code 3 to alarms. 9. Fire apparatus not considered to be in service shall not be required to have personnel assigned to them for the purposes of this Article. 10. The minimum staffing as set forth in this Article, shall be specifically and exclusively from public safety employees of the Huntington Beach Fire Department for all routine activities and normal shift duties. Reserve Firefighters shall not be used to meet minimum staffing levels. a. No employee shall be assigned to more than one (1) fire company at the same time for all routine activities and normal shift duties. b. Routine activities and normal shift duties shall include those emergencies that would normally be handled by the on -duty suppression force. MANE IUM STAFFING OF COMMUNICATIONS There shall be at least three (3) Fire Controllers on duty at all times consisting of any combination of Fire Controllers or Fire Controller -Shift Supervisors. The ASSOCIATION shall be notified yearly by January 31 regarding staffing changes for the following fiscal year. If a management decision is made to make staffing changes the parties may engage in the Meet and Confer in good faith process at either's request. Such negotiations shall be controlled by the timelines of Section F below. FILLING OF VACANCIES Employees acting in a higher classification, when properly qualified, shall be considered equivalent to the required classification. a:d 14-95 (replaces policy dated September 1, 1994) Page 5 HUNTINGTON BEACH FIRE DEPARTMENT ORGANIZATION MANUAL DECEMBER 1, 1995 SECTION D PERSONNEL POLICY14 a. Employees acting in a higher classification shall be paid acting pay for all time worked in the higher class when the time cumulatively exceeds two (2) hours within one (1), 24 hour shift. Acting pay will be calculated based on the step range of the higher classification which provides at least a five percent range differential. For example, a Firefighter at E step who is qualified and acts as an Engineer will be compensated at the hourly rate of a D step Engineer which is equal to or greater than a five percent differential. 2. Any employee assigned to serve in the capacity of Battalion Chief s Aide, shall not be utilized to satisfy any of the minimum staffing requirements except as set forth in this Article. The BC's Aide may be utilized to fill a position for which he/she is qualified to serve in cases of temporary fill-in of four (4) hours or less. 3. Either one (1) Firefighter or one (1) Firefighter Paramedic assigned to a truck company may be utilized for special assignments for a period not to exceed four (4) hours. 4. REPLACEMENT CALLBACK. When a vacancy exists on any apparatus the Department will be obligated to meet minimum staffing obligations of this Article by use of off duty personnel on an overtime basis. In the event an apparatus is placed out of service, those persons previously assigned thereto may be utilized to fill any vacancy prior to the use of off duty personnel on an overtime basis. 5. When a vacancy exists on any apparatus, the vacancy shall be filled rank for rank based upon the provisions of the Fire Department Policy D-3 (Callback Staffing System). E. NEW EQUIPMENT 1. If the City makes a managerial decision to change staffing levels provided for in the MOU, or to utilize any new apparatus over and above that presently in use, the City and Association shall Meet and Confer in good faith prior to such action being implemented. 2. The Meet and Confer process/obligation shall apply to any managerial decision to eliminate any paramedic unit(s)/van(s). F. CHANGES IN STAFFING If the Meet and Confer is requested by either party, as indicated in the two (2) special Sections above (Fire Controller and New Equipment/Changes in Staffing), the parties shall complete the process (including any impasse procedure) within 60 days, unless otherwise extended by mutual agreement. a:d14-95(replaces policy dated September 1, 1994) Page 6 F__ . , ,T_ ,, � �� �� i HUNTINGTON BEACH FIRE DEPARTMENT ORGANIZATION MANUAL S-Q?-=I:F:MBLP,4,--I�g4DF-CEA/03F,R 1, 1995 I. PURPOSE SECTION D PERSONNEL POLICY14 To set forth the minimum staffing levels established by the Huntington Beach Fire Department. IL POLICY It shall be the policy of the Huntington Beach Fire Department to maintain the staffing levels set forth herein. III. OBJECTIVE The Huntington Beach Fire Department will provide an efficient fire suppression and emergency response organization through adequate staffing of fire apparatus to ensure personnel safety and fire suppression effectiveness. IV. RESPONSIBILITY It shall be the responsibility of the shift Battalion Chief to ensure that each fire stations and apparatus are fully staffed according to this policy. V. PROCEDURE The Huntington Beach Fire Department will staff and fill vacancies as defined and specified in Exhibit 1 (attached). APPROVED: Michael P. Dolder, Fire Chief MPD/sg attachment DATE: a:d-14 (95) Page 1 HUNTINGTON BEACH FIRE DEPARTMENT ORGANIZATION MANUAL S-EI-'-'F-E-- 4 -1 -I DF-CF,ALII3F,R 1, 1995 EXHIBIT I A. DEFINITIONS For purposes of this Article the following definitions are hereby established: SECTION D PERSONNEL POLICY14 1. APPARATUS shall be defined as any vehicle utilized to respond to fires, other emergencies or work assignments which requires a California Class A, Class B, or Class B firefighter restrictive driver's license. a. A FIRE ENGINE is an apparatus with fire pump, fire hose, water tank, ground ladders, necessary firefighting equipment, and may include a "telesquirt" type ladder, but specifically excluding aerial ladder or platform capabilities. b. A FIRE TRUCK is an apparatus that has mounted on the chassis, an aerial ladder or aerial platform, "TRUCK COMPANY" equipment, and may include a fire pump, fire hose, and water tank. C. A HAZARDOUS MATERIALS (HAZ MAT) UNIT is an apparatus which has tools and equipment used in the mitigation of Hazardous Materials incidents. d. A PARAMEDIC ENGINE or a PARAMEDIC ASSESSMENT ENGINE is a fire engine that carries Advanced Life Support equipment. e. A PARAMEDIC UNIT is any Fire Department vehicle, other than a fire engine or fire truck, that carries Advanced Life Support equipment. f A SPECIAL. PURPOSE APPARATUS is apparatus (as described in No. 1 above), not otherwise defined in this Article and utilized for response to alarms. 2. A FIRE COMPANY is a firefighting force commanded by a single Fire Captain (or a person assigned/qualified as such). 3. IN-SERVICE shall be defined as personnel, apparatus, and/or equipment which are available for dispatch to an alarm or actively involved in an alarm. a:d-14 (95) Page 2 HUNTINGTON BEACH FIRE DEPARTMENT ORGANIZATION MANUAL S SEPTE 13-9R-+ I � 4DECKVMER 1, 1995 SECTION D PERSONNEL POLICY14 4. QUALIFIED PERSONNEL shall be specific to rank. A qualifZed Engineer or Captain shall be any Huntington Beach Fire Department personnel meeting the minimum qualifications ,for the position as detailed in Policy D-10 who is operating/f incting with the approval of the on -dicey Battalion Chief. B. NUTflAT M STAFFING The CITY shall cause apparatus to be staffed with sufficient personnel to assure the safety of employees and the control of risk. For these purposes, the minimum staffing shall be as follows: 1. Each Fire Company shall be staffed with a minimum of three (3) personnel and may be assigned various firefighting or other emergency related activities as well as routine duties. Fire Companies are generally assigned as engine companies or truck companies when they operate with a fire engine or fire truck apparatus. They may, however, operate without apparatus or with more than one (1) vehicle or apparatus. When operating with more than one (1) vehicle or apparatus, the minimum staffing requirements of this Section shall be required when the vehicle is operated on an incident scene. Apparatus responding Code 3 shall be staffed with a minimum of two (2) persons. 2. Each in-service engine company shall be staffed with no less than one (1) Fire Captain, one (1) Fire Engineer, and one (1) Firefighter. Any member may be a Paramedic. a) In the event that a member is temporarily detached from a company, dice to Fire Department/City emergency, illness injury, personal emergency or patient transport and where "Qualified Personnel" are available, the company may continue to respond [for a period not to exceed fbti - (4) 1,^ttia)o (2) hours and/or travel time.for replacement personnel] to medical aid calls and single engine alarms until a replacement can be obtained pursuant to Policy D- 3 (Callback Staffing System). A second fully staffed engine shall be dispatched Code -23 whenever a two (2) person company responds. 3. Each in-service truck company shall be staffed with no less than one (1) Fire Captain, one (1) Fire Engineer and two (2) Firefighters. Any member may be a Paramedic. a) In the event that a member is temporarily detached from a company, dice to Fire DepartmentlCity emergency, illness, injury, personal emergency or patient transport and where "Qualified Personnel" are available, the company may continue to respond [for a period not to exceed e !'"--ifs two (2) hours and/or travel time , for replacement personnel] to medical aid calls and single engine alarms until a replacement can be obtained pursuant to Policy D- a:d-14 (95) Page 3 HUNTINGTON BEACH FIRE DEPARTMENT ORGANIZATION MANUAL -S-l✓PTE'-,M43E 1, --1-394DECF,11f1BER 1, 1995 SECTION D PERSONNEL POLICY14 hours and/or trcnW time, for replacement personnel] to medical aid calls and single engine alarms until a replacement can be obtained pursuant to Policy D-3 (Callback Staffing System). A second fully staffed engine shall be dispatched Code -3 whenever a two (2) person company responds. 4. Each in-service paramedic unit shall be staffed with no less than two (2) certified Paramedics. a. In the event that a member is temporarily detached from a company, due to Fire Department/City emergency, illness, injury, personal emergency or patient transport and where "Qualified Personnel" are available, the company may continue to respond [for a period not to exceed four- (4) 1.,,,°r° two (2) hours and/or tral�el time, for replacement personnel] to medical aid calls and single engine alarms until a replacement can be obtained pursuant to Policy D-3 (Callback Staffing System). A second fully staffed engine shall be dispatched Code 23 whenever a two (2) person company responds. Each in-service paramedic engine company shall be staffed with no less than one (1) Fire Captain, one (1) Fire Engineer, and two (2) Firefighters. Two (2) of the members must be certified Paramedics. a. In the event that a member is temporarily detached from a company, due to Fire Department/City emergency, illness, injury, personal emergency or patient transport and where "Qualified Personnel" are available, the company may continue to respond [for a period not to exceed foul (4) bei two (2) hours and/or travel time for replacement personnel] to medical aid calls and single engine alarms until a replacement can be obtained pursuant to Policy D-3 (Callback Staffing System). A second fully staffed engine shall be dispatched Code -3 whenever a two (2) person company responds. 6. Each in-service paramedic assessment engine company shall be staffed with no less than one (1) Fire Captain, one (1) Fire Engineer, and one (1) Firefighter. One (1) of the members must be a certified Paramedic. a. In the event that a member is temporarily detached from a company, dire to Fire Department/City emergency, illness, injury, personal emergency or patient transport and where "Qualified Personnel" are available, the company may continue to respond [for a period not to exceed two (2) hours and/or travel time for replacement personnel] to medical aid calls and single engine alarms until a replacement can be obtained pursuant to Policy D-3 (Callback Staffing System). A second fully staffed engine shall be dispatched Code -3 whenever a two (2) person company responds. a:d-14 (95) Page 4 HUNTINGTON BEACH FIRE DEPARTMENT ORGANIZATION MANUAL S-El?-I!L-:M-BE -4, I-9-94DF-CF11 MER 1, 1995 SECTION D PERSONNEL POLICY14 7. Each in-service hazardous materials apparatus shall be staffed with a fire company of which the regularly assigned personnel shall be specially trained in hazardous materials incident practices and procedures in accordance with Article VIII, Section D, Part 5 of the Fire MOU. One or more of the personnel staffing the hazardous materials apparatus may be assigned as technical advisors to an emergency's Incident Commander. When this occurs, the remaining personnel may be reassigned to other companies involved in the incident including the Newport Beach Haz Mat Team or other Hazardous Materials Joint Powers Authority providers. 8. Special purpose apparatus shall be staffed with no less than one (1) person a (Fire Engineer or Firefighter assigned/qualified as such) when responding Code 2 and with no less than two (2) personnel (one of whom must be a Fire Engineer or a Firefighter assigned/qualified as a Fire Engineer) when responding Code 3 to alarms. 9. Fire apparatus not considered to be in service shall not be required to have personnel assigned to them for the purposes of this Article. 10. The minimum staffing as set forth in this Article, shall be specifically and exclusively from public safety employees of the Huntington Beach Fire Department for all routine activities and normal shift duties. Reserve Firefighters shall not be used to meet minimum staffing levels. a. No employee shall be assigned to more than one (1) fire company at the same time for all routine activities and normal shift duties. b. Routine activities and normal shift duties shall include those emergencies that would normally be handled by the on -duty suppression force. C. MINIMUM STAFFING OF COMMUNICATIONS There shall be at least three (3) Fire Controllers on duty at all times consisting of any combination of Fire Controllers or Fire Controller -Shift Supervisors. The ASSOCIATION shall be notified yearly by January 31 regarding staffing changes for the following fiscal year. If a management decision is made to make staffing changes the parties may engage in the Meet and Confer in good faith process at either's request. Such negotiations shall be controlled by the timelines of Section F below. D. FILLING OF VACANCIES 1. Employees acting in a higher classification, when properly qualified, shall be considered equivalent to the required classification. a:d-14 (95) Page 5 HUNTINGTON BEACH FIRE DEPARTMENT ORGANIZATION MANUAL SW'--fE EW4-I 4DF,CF,lvh3ER 1, 1995 E F SECTION D PERSONNEL POLICY14 J a. Employees acting in a higher classification shall be paid acting pay for all time worked in the higher class when the time cumulatively exceeds two (2) hours within one (1), 24 hour shift. Acting pay will be calculated based on the step range of the higher classification which provides at least a five percent range differential. For example, a Firefighter at E step who is qualified and acts as an Engineer will be compensated at the hourly rate of a D step Engineer which is equal to or greater than a five percent differential. 2. Any employee assigned to serve in the capacity of Battalion Chief s Aide, shall not be utilized to satisfy any of the minimum staffing requirements except as set forth in this Article. The BC's Aide may be utilized to fill a position for which he/she is qualified to serve in cases of temporary fill-in of four (4) hours or less. 3. Either one (1) Firefighter or one (1) Firefighter Paramedic assigned to a truck company may be utilized for special assignments for a period not to exceed four (4) hours. 4. REPLACEMENT CALLBACK When a vacancy exists on any apparatus the Department will be obligated to meet minimum staffing obligations of this Article by use of off duty personnel on an overtime basis. In the event an apparatus is placed out of service, those persons previously assigned thereto may be utilized to fill any vacancy prior to the use of off duty personnel on an overtime basis. 5. When a vacancy exists on any apparatus, the vacancy shall be filled rank for rank based upon the provisions of the Fire Department Policy D-3 (Callback Staffing System). 1. If the City makes a managerial decision to change staffing levels provided for in the MOU, or to utilize any new apparatus over and above that presently in use, the City and Association shall Meet and Confer in good faith prior to such action being implemented. 2. The Meet and Confer process/obligation shall apply to any managerial decision to eliminate any paramedic unit(s)/van(s). CHANGES IN STAFFING If the Meet and Confer is requested by either parry, as indicated in the two (2) special Sections above (Fire Controller and New Equipment/Changes in Staffing), the parties shall complete the process (including any impasse procedure) within 60 days, unless otherwise extended by mutual agreement. a:d-14 (95) Page 6 ATTACHMENT 4 HUNTINGTON BEACH FIRE DEPARTMENT ORGANIZATION MANUAL SEPTEMBER 1, 1994 SECTION D PERSONNEL, Policy D-14 MINIMUM STAFFING AND FILLING OF VACANCIES I. PURPOSE To set forth the minimum staffing levels established by the Huntington Beach Fire Department. II. POLICY It shall be the policy of the Huntington Beach Fire Department to maintain the staffing levels set forth herein. III. OBJECTIVE The Huntington Beach Fire Department will provide an efficient fire suppression and emergency response organization through adequate staffing of fire apparatus to ensure personnel safety and fire suppression effectiveness. IV. RESPONSIBILITY It shall be the responsibility of the shift Battalion Chief to ensure that each fire stations and apparatus are fully staffed according to this policy. V. PROCEDURE The Huntington Beach Fire Department will staff and fill vacancies as defined and specified in Exhibit 1 (attached). APPROVED, 6� MICHAEL P. DOLDER, Fire Chief MPD/cgs attachment DATE: /e� --'/�?- 9 z\data\dl4org.doc (replaces policy dated September 17, 1982) Page 1 HUNTINGTON BEACH FIRE DEPARTMENT ORGANIZATION MANUAL SEPTEMBER 1, 1994 EXHIBIT I MINIMUM STAFFING AND FILLING OF VACANCIES A. DEFINITIONS SECTION D PERSONNEL POLICY D-14 For purposes of this Article the following definitions are hereby established: 1. APPARATUS shall be defined as any vehicle utilized to respond to fires, other emergencies or work assignments which requires a California CIass A, Class B, or Class B firefighter restrictive driver's license. (a) A FIRE ENGINE is an apparatus with fire pump, fire hose, water tank, ground ladders, necessary firefighting equipment, and may include a "telesquirt" type ladder, but specifically excluding aerial ladder or platform capabilities. (b) A FIRE TRUCK is an apparatus that has mounted on the chassis, an aerial ladder or aerial platform, "TRUCK COMPANY" equipment, and may include a fire pump, fire hose, and water tank. (c) A HAZARDOUS MATERIALS (ITAZ MAT) UNIT is an apparatus which has tools and equipment used in the mitigation of Hazardous Materials incidents. (d) A PARAMEDIC ENGINE or a PARAMEDIC ASSESSMENTENGINE is a Fire Engine that carries Advanced Life Support equipment. (e) A PARAMEDIC UNIT is any Fire Department vehicle, other than a Fire Engine or Fire Truck, that carries Advanced Life Support equipment. (f) A SPECIAL PURPOSE APPARATUS is apparatus (as described in No. 1 above), not otherwise defined in this Article and utilized for response to alarms. 2. A FIRE COMPANY is a firefighting force commanded by a single Fire Captain (or a person assigned/qualified as such). 3. IN-SERVICE shall be defined as personnel, apparatus, and/or equipment which are available for dispatch to an alarm or actively involved in an alarm. WCJ The CITY shall cause apparatus to be staffed with sufficient personnel to assure the a:d-14exh Page 2 HUNTINGTON BEACH FIRE DEPARTMENT ORGANIZATION MANUAL SEPTEMBER 1, 1994 SECTION D PERSONNEL POLICY D-14 safety of employees and the control of risk. For these purposes, the minimum staffing shall be as follows: 1. Each Fire Company shall be staffed with a minimum of three (3) personnel and may be assigned various firefighting or other emergency related activities as well as routine duties. Fire Companies are generally assigned as Engine Companies or Truck Companies when they operate with a Fire Engine or Fire Truck apparatus. They may, however, operate without apparatus or with more than one (1) vehicle or apparatus. When operating with more than one (1) vehicle or apparatus, the minimum staffing requirements of this Section shall be required when the vehicle is operated on an incident scene. Apparatus responding Code 3 shall be staffed with a minimum of two (2) persons. 2. Each in-service Engine Company shall be staffed with no less than one (1) Fire Captain, one (1) Fire Engineer, and one (1) Firefighter. Any member may be a Paramedic.. (a) In the event that a member is temporarily detached from a Company, and where qualified personnel are available, the Company may continue to respond (for a period not to exceed four (4) hours) to medical aid calls and single engine alarms until a replacement can be obtained pursuant to Policy D-3 (Callback Staffing System). A second fully staffed engine shall be dispatched Code 2 whenever a two (2) person company responds. 3. Each in-service Truck Company shall be staffed with no less than one (1) Fire Captain, one (1) Fire Engineer and two (2) Firefighters. Any member may be a Paramedic. 4. Each in-service Paramedic Unit shall be staffed with no less than two (2) certified Paramedics. 5. Each in-service Paramedic Engine Company shall be staffed with no less than one (1) Fire Captain, one (1) Fire Engineer, and two (2) Firefighters. Two (2) of the members must be certified Paramedics. 6. Each in-service Paramedic Assessment Engine Company shall be staffed with no less than one (1) Fire Captain, one (1) Fire Engineer, and one (1) Firefighter. One (1) of the members must be a certified Paramedic. 7. Each in-service Hazardous Materials apparatus shall be staffed with a Fire Company of which the regularly assigned personnel shall be specially trained in Hazardous Materials incident practices and procedures in accordance with Article VIII, Section D, Part 5 of the Fire MOU. One or more of the personnel staffing the Hazardous Materials apparatus may be assigned as technical advisors to an emergency's Incident Commander. When this occurs, the remaining personnel may be reassigned to other companies involved in the incident including the Newport Beach Haz Mat Team or other Hazardous Materials Joint Powers Authority providers. a:d-14exh Page 3 HUNTINGTON BEACH FIRE DEPARTMENT ORGANIZATION MANUAL SEPTEMBER 1, 1994 SECTION D PERSONNEL POLICY D-14 8. Special Purpose Apparatus shall be staffed with no less than one (1) person a (Fire Engineer or Firefighter assigned/qualified as such) when responding Code 2 and with no less than two (2) personnel (one of whom must be a Fire Engineer or a Firefighter assigned/qualified as a Fire Engineer) when responding Code 3 to alarms. 9. Fire apparatus not considered to be in service shall not be required to have personnel assigned to them for the purposes of this Article. 10. The minimum staffing as set forth in this Article, shall be specifically and exclusively from Public Safety employees of the Huntington Beach Fire Department for all routine activities and normal shift duties. Reserve Firefighters shall not be used to meet minimum staffing levels. (a) No employee shall be assigned to more than one (1) Fire Company at the same time for all routine activities and normal shift duties. (b) Routine activities and normal shift duties shall include those emergencies that would normally be handled by the on -duty suppression force. C. XIINEVIUM STAFFING OF. COAEVIUNICATIONS There shall be at least three (3) Fire Controllers on duty at all times consisting of any combination of Fire Controllers or Fire Controller -Shift Supervisors. The ASSOCIATION shall be notified yearly by January 31 regarding staffing changes for the following fiscal year. If a Management decision is made to make staffing changes the Parties may engage in the "Meet and Confer in good faith" process at either's request. Such negotiations shall be controlled by the timelines of Section F. below. D. FILLING OF VACANCIES 1. Employees acting in a higher classification, when properly qualified, shall be considered equivalent to the required classification. (a) Employees acting in a higher classification shall be paid acting pay for all time worked in the higher class when the time cumulatively exceeds two (2) hours within one (1), 24 hour shift. Acting pay will be calculated based on the step range of the higher classification which provides at least a five percent range differential. For example, a Firefighter at E step who is qualified and acts as an Engineer will be compensated at the hourly rate of a D step Engineer which is equal to or greater than a five percent differential. 2. Any employee assigned to serve in the capacity of Battalion Chief's Aide, shall not be utilized to satisfy any of the minimum staffing requirements except as set forth in this a:d-14exh Page 4 HUNTINGTON BEACH FIRE DEPARTMENT ORGANIZATION MANUAL SEPTEMBER 1, 1994 SECTION D PERSONNEL POLICY D-14 Article. The BC's Aide may, be utilized to fill a position for which he/she is qualified to serve in cases of temporary fill-in of four (4) hours or less. 3. Either one (1) Firefighter or one (1) Firefighter Paramedic assigned to a Truck Company may be utilized for -special assignments for a period not to exceed four (4) hours. 4. REPLACEMENT CALLBACK. When a vacancy exists on any apparatus the Department will be obligated to meet minimum staffing obligations of this Article by use of off duty personnel on an overtime basis. In the event an apparatus is placed out of service, those persons previously assigned thereto may be utilized to fill any vacancy prior to the use of off duty personnel on an overtime basis. 5. When a vacancy exists on any apparatus, the vacancy shall be filled rank for rank based upon the provisions of the Fire Department Policy D-3 (Callback Staffing System). E. NEW EQUIPMENT 1. If the City makes a managerial decision to change staffing levels provided for in the MOU, or to utilize any new apparatus over and above that presently in use, the City and Association shall Meet and Confer in good faith prior to such action being implemented. 2. The Meet and Confer process/obligation shall apply to any managerial decision to eliminate any paramedic units)/van(s). F. CHANGES IN STAFFING If the Meet and Confer is requested by either party, as indicated in the two (2) special Sections above (Fire Controller and New Equipment/Changes in Staffing), the Parties shall complete the process (including any impasse procedure) within 60 days, unless otherwise extended by mutual agreement. a:d-14exh Page 5 ir R-1 4- th INITIATING DEPARTMENT- Fire Department SUBJECT- Consideration of Negotiation Results Regarding Minimum Staffing and Filling of Vacancies COUNCIL MEETING DATE- December 18, 1995 RGA ATTACHMENTSSTATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Attached Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the .City Attorney) Not Applicable Subleases, Third Party Agreements, etc. (Appoved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Not Applicable Financial Impact Statement (Unbudget, over $5,000) Not Applicable Bonds (If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION °A.e,O FOR RETURN OF 'IT M,i- (Below Space For City Clerk's. (lseOn"ly)'.