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IDS Group, Inc. - 2018-07-16
City of Huntington Beach File #: 18-154 MEETING DATE: 7/16/2018 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Travis K. Hopkins, PE, Director of Public Works Subiect: Approve and authorize Professional Services Contracts for On Call Architectural Engineering Services with IDS Group, Inc., Westberg + White, Inc., and Mark Anderson Architects, Inc. (d.b.a. Pacific Rim Architecture), each in an amount not to exceed $250,000 Statement of Issue: The Public Works Department requires on call architectural engineering services to support staff for the design of capital improvement projects identified in the annual capital improvement program. Financial Impact: The City's adopted FY 2017/18 and proposed FY 2018/19 Capital Improvement Programs (CIP) Budgets totals $24.6 million (All Funds) and $24.7 million respectively for approved projects citywide. Each approved CIP project has a budget containing sufficient funding for design, environmental, engineering, construction, project management and other required costs. The three (3) recommended architectural engineering service contracts have a maximum value of $750,000 over next three -years and will be funded on an as -needed basis within each project's individual CIP budget. As such, no additional funding is required by this action. Recommended Action: A) Approve and authorize the Mayor and City Clerk to execute $250,000 Professional Services Contract between the City of Huntington Beach and IDS Group, Inc. for On Call Architectural Engineering Services; and, � Sew s4faot rxM �6(.94-� B) Approve and authorize the Mayor and City Clerk to execute $250,000 Professional Services Contract between the City of Huntington Beach and Westberg +White, Inc. for On Call Architectural Engineering Services; and, C) Approve and authorize the Mayor and City Clerk to execute $250,000 Professional Services Contract between the City of Huntington Beach and Mark Anderson Architects, Inc. (d.b.a. Pacific Rim Architecture) for On Call Architectural Engineering Services. e Alternative Action(s): Do not authorize the contracts and direct staff with an alternate action. Budgeted Capital Projects City of Huntington Beach Page 1 of 3 Printed on 711112018 povvered75 Legistar" File #: 18-154 MEETING DATE: 7/16/2018 could be delayed until new contracts are approved. Analysis: On November 28, 2017, the City advertised a Request for Qualifications (RFQ) for On Call Engineering and Professional Consulting Services. Proposals were requested and submitted in compliance with Chapter 3.03 of the Huntington Beach Municipal Code. Eighteen (18) proposals were received for architectural engineering services. In accordance with qualifications based on selected procurement per the Federal Brooks Act, State SB 419, and the City of Huntington Beach Municipal Code Section 3.03 Professional Services, the Public Works Department established a review board. Proposals were evaluated and ranked by a three (3) member panel review team established by the Public Works Department. The reviewers were a General Services Manager, a Maintenance Operation Manager, and a Senior Administrative Analyst. After conducting the evaluation process, including negotiations for competitive rates, the top three (3) firms were selected in order to increase opportunity for competitive proposals for future projects from qualified on call consultants. The consultants include IDS Group, Inc., Westberg + White, Inc., and Mark Anderson Architects, Inc. (d.b.a. Pacific Rim Architecture). Evaluation sheets for the top three (3) firms, and the fourth firm, that was not selected, are shown in Attachment 4. These contracts are to support staff for architectural engineering of capital improvement projects. These services have historically been utilized to supplement City staff to meet annual CIP goals, as an extension of staff and/or to provide required expertise for unique projects. It is anticipated that these services will be required based on past years. Each project is evaluated on a case -by -case basis to determine if these as -needed contract services are necessary. The City's Capital Improvement Program (CIP) is approximately $24.6 million in Fiscal Year 2017/18, and exceeds $28 million with continuing of funds for projects approved from previous years. In addition, the proposed Fiscal Year 2018/19 CIP totals $24.7 million in new projects. Typical design and construction support costs from use of consultants on a CIP project can vary between ten (10) to twenty (20) percent of total costs for a CIP project. Therefore, it is practical to conservatively estimate minimum annual consultant costs would be approximately $2.0 million to the City for total CIP projects or $6.0 million within the next three (3) years. Architectural engineering services are typically required for buildings and structures related to CIP projects. Therefore, these consultants were selected to meet the projected workload over the next three years, with a total contract limit of $750,000. Some of these future CIP projects include: Central Library Restroom Improvements, Newland House Museum, Lake Fire Station Renovations, and HB Art Center Improvements. This agenda item does not require Public Works Commission Action. Environmental Status: Not applicable. Strategic Plan Goal: Enhance and maintain infrastructure Attachment(s): City of Huntington Beach Page 2 of 3 Printed on 7/11/2018 powered77y LegistarT" File #: 18-154 MEETING DATE: 7/16/2018 1. Professional Services Contract between the City of Huntington Beach and IDS Group, Inc. for On Call Architectural Engineering Services 2. Professional Services Contract between the City of Huntington Beach and Westberg + White, Inc. for On Call Architectural Engineering Services 3. Professional Services Contract between the City of Huntington Beach and Mark Anderson Architects, Inc. (d.b.a. Pacific Rim Architecture) for On Call Architectural Engineering Services 4. Professional Service Award Analysis for IDS Group, Inc., Westberg + White, Inc., Mark Anderson Architects, Inc. (d.b.a. Pacific Rim Architecture), and Vendor #4 City of Huntington Beach Page 3 of 3 Printed on 7/11/2018 powered7c8 LegistarT" PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND IDS GROUP, INC. FOR ON CALL ARCHITECTURAL ENGINEERING SERVICES THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and IDS Group, Inc., a California Corporation hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to provide on call architectural engineering services; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates John Silber who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. agree/ surfneUprofessional Svcs mayor I of 11 10/12 3. TERM; TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence on July 16th. , 20 18 (the "Commencement Date"). This Agreement shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than three (3) years from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed Two Hundred and Fifty Thousand Dollars ($250,000). 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." agree/ surfnet/professional sves mayor 2 of 11 10/12 7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS CONSULTANT hereby agrees to protect, defend, indemnify and hold hannless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall . approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars agree/ surfnet/professional secs mayor 3 of 11 10/12 ($1,000,000.00) per occurrence and in the aggregate. The above -mentioned insurance shall not contain a self -insured retention without the express written consent of CITY; however an insurance policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims -made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROTECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: agree/ surfneUprofessional svcs mayor 4 of 11 10/12 A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall agree/ surfneUprofessional Svcs mayor 5 of 11 10/12 be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or agree/ surfiieUprofessional Svcs mayor 6 of 11 10/12 other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail -return receipt requested: TO CITY: City of Huntington Beach ATTN: Jerry Thompson 2000 Main Street Huntington Beach, CA 92648 17. CONSENT TO CONSULTANT: IDS Group, Inc. Attn: John Silber 1 Peters Canyon Road, Suite 130 Irvine, CA 92606 949-387-8500 ext. 154 When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining agree/ surfnet/profession a] secs mayor 7 of I I 10/12 covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for agree/ surfncUprofessional secs mayor 8 of I] 10/12 CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 24. ATTORNEY' S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this a,-rce/ surfneUprofessional Svcs mayor 9 of 11 10/12 Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Council. This Agreement shall expire when tenninated as provided herein. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. agree/ surfncUprofessional Svcs mayor 10 of 11 10/12 CONS U LTA N'I', IDS Group, Inc. COMPANY NA W A California Corporation By: aid filmy print name ITS: (circle one) Omirnia olresidcnt vicc President By: Rami Elhassan print name ITS: (circle one) 'ecretar Chief Financial Officer/Assi. Secretary - Treasurer CI"IY OF HUNTINGTON BEACH, a municipal corpw-ation of tJu- State of Californik a .n nA Mayor aa City Clerk INITIATED AND APPROVED: irector ol'Public orks REVIEW APPROVED: y -'vyj naber APPROVED AS;P6,CORM: ity Attorney .-v' agree/ surfnct/profcssional svcs mayor I I of 11 10/12 EXHIBIT "A" A. STATEMENT OF WORK: (Narrative of work to be performed) CONSULTANT shall provide consulting services on an 'as -needed' basis for projects to be determined during the term of the agreement. During the term of the agreement, CITY may elect to solicit proposals from CONSULTANT. CITY shall issue task order for each project based upon the scope of services, work schedule, and fee proposal submitted to CITY for its review and approval. B. CONSULTANT'S DUTIES AND RESPONSIBILITIES: CONSULTANT'S duties and responsibilities shall be per CONSULTANT'S Statement of Qualification (Exhibit A), consistent with the City of Huntington Beach Request for Qualifications for On Call Architectural Engineering Consulting Services. Upon award, and the contract period, if CONSULTANT chooses to assign different personnel to the project, CONSULTANT must submit the names and qualifications of these staff to CITY for approval before commencing work. C. CITY'S DUTIES AND RESPONSIBILITIES: 1. Furnish scope of work request for each project. 2. Furnish construction plans and specifications to the CONSULTANT. D. WORK PROGRAM/PROJECT SCHEDULE: A project schedule will be developed for each project assigned by CITY. EXHIBIT A EXHIBIT "B" Payment Schedule (Hourly Payment) A. Hourly Rate CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule: B. Travel Charges for time during travel are not reimbursable. C. Billing All billing shall be done monthly in fifteen (15) minute increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it. 2. Each month's bill should include a total to date. That total should provide, at a glance, the total fees and costs incurred to date for the project. 3. A copy of memoranda, letters, reports, calculations and other documentation prepared by CONSULTANT may be required to be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 4. CONSULTANT shall submit to CITY an invoice for each monthly payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non -approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 1 Exhibit B 5. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. 2 Exhibit B DATE (MMIDDfYYYY) CERTIFICATE OF LIABILITY INSURANCE THIS CERTIFICATE 13 ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT PRODUCER Risk Strate es Company Rj-k,§ r e Qrn 2040 Main Strategies Suite 450 PHONE . . ............ . . .... I� ..... ..... Irvine, CA 92614 949-242-9240 1 fAIC, i . . . . .. .. ............... E-MAIL INSURER SlAFFORDING COVERAGE ................................ . . ....... ....... NAIC # www.dsk-strategies.com CA DO] License No. OF06675 .................. . ____ - - - -__ ............ . ... . .......... ....... . ... INSURERA; Traveler rope I .......... . . . ..... 25674 INSURED IDS Group, Inc. 1 Peters Canyon Rd., Ste 130 INSURER p_:.- Travelers Indemnity _qqm pan y. Of CT, 25682 CasualtyCpany JNSURER C: Continental om ............................. . Company . _?9443 Irvine CA 92606 IN4URERD. ........ INSURER E: INSURER E rnvFRAr.i CFRTIPICATIF NI]MRFR' A1rArzrnA REVISION NUMBER, THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, ... .. . .. .. __.. aLICY E X In INSIR 6LICY E F F POLICY LTR TYPE OF INSURANCE. POLICY NUMiMMIDD1YYYY)[l`-MIDDIYYYY) LIMITS A COMMERCIAL GENERAL LIABILITY 68091-1717919 11112111 11112019 EACH OCCURRENCE $2,000,000 CLAIMS -MADE occuR I DAMAGE rO RENTED PRi S_$l _000 00_0 MEDEXP(An one person' $$10,000 ................... . . . ....... PERSONAL & ACV INJURY S $2,000,000 91ENER�AGGREGATE s$4,000,000 L AGGREGATE LIMIT APPLIES PER: ip POLICY JIRC�T I OTHER:$ PRODUCTS-COM G "s$4 B AUTOMOBILELIABILITY ✓ BA8F335897 5/1/2018 5/1/2019 CO SINGLE LIMIT COMBINED accldonQ $ $1 OOP i ANY Ai BODILY INJURY (Per person) $ OWNED SCHEDULED Ai ONLY AUTOS NON-01/iJNED HIRED ✓i_j Xi ONLY AUTOS ONLY j BODILY INJURY (Per accident) $ PROPERTY DAMAGE Per accident $ - — - — - - --_--__ -- A UMBRELLALIAB OCCUR CUP7K299343 5/1/2018 5il/2019 EACHOCCURRENCE . . .... . ...... ..................... $ S9,000,000 . ...... EXCESS LIAB CL4IMS-MADE AGGREGATE S DFD ✓ RETENTE)i A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANYPROPRILTCIR/PARTNERiEXECUTI\"F❑ OfFICERIMPMBEREXCLUDED7 IN "i ,(Mandatory -1r, NH) 1A UB41<463295 5/112018 i 5/71/2019 E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE! S $LO00-999-- .. . . .............. S $ J,OQD _OD_Q__ If yes, describr_ under DESCRIPTION OF OPERATIONS below 7L DISEASE - POLICY LIMIT 1 $ $1,000,000 C !Professional Liability 11/12/2017 11/12/2018 Per Claim: $3,000,000 �AEI1288340328 Aggregate: $3,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule. may be attached if more space is required) Projects as on file with the insured including but not limited to On Call Architectural Engineering & Professional Consulting Services. City of Huntington Beach, its officers, elected or appointed officials, employees, agents and volunteers are named as additional insureds on the general and auto liability policies -see attached endorsements. APPRi AS TO FORM r By: MICHAEL E. i r — .IrIw1I c .v" VMIY IiGLLM I N ". .' IN("-ItIN 1 7" 1 Cityof Huntington Beach 26O Main St. Huntington Beach CA 92648 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Michael Christian 9 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD 1,1e65509 1 la 1� F71_ i 'Ji, W:, 17-18 P), I Sh-ry YMla�3 1 '1:45:241 AN i11_"T) Palj. .1 Jf. 7 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND IDS GROUP, INC. FOR ON CALL ARCHITECTURAL ENGINEERING SERVICES Table of Contents Scopeof Services.....................................................................................................I CityStaff Assistance................................................................................................2 Term; Time of Performance.....................................................................................2 Compensation..........................................................................................................2 ExtraWork...............................................................................................................2 Methodof Payment..................................................................................................3 Disposition of Plans, Estimates and Other Documents...........................................3 HoldHarmless.........................................................................................................3 Professional Liability Insurance.............................................................................4 Certificate of Insurance............................................................................................5 IndependentContractor............................................................................................6 Termination of Agreement.......................................................................................6 Assignmentand Delegation......................................................................................6 Copyrights/Patents...................................................................................................7 CityEmployees and Officials..................................................................................7 Notices.........................................................................................7 Consent....................................................................................................................8 Modification.............................................................................................................8 SectionHeadings.....................................................................................................8 Interpretation of this Agreement..............................................................................8 DuplicateOriginal....................................................................................................9 Immigration............................................................................................................... 9 Legal Services Subcontracting Prohibited................................................................9 Attorney's Fees..........................................................................................................10 Survival.....................................................................................................................10 GoverningLaw.........................................................................................................10 Signatories.................................................................................................................10 Entirety......................................................................................................................10 EffectiveDate.................................................................................I I REQUEST FOR QUALIFICATIONS E� y .1- # 1 tm It i P -_ IDS GROUP 95 January 11, 2018 Mr. Jim Slobojan City of Huntington Beach, Fiscal Services Division 2000 Main Street Huntington Beach, CA 92648 SUBJECT: Qualifications to provide On -Call Architectural Engineering and Professional Consulting Services Dear Mr. Slobojan and Members of the Selection Committee: IDS Group (IDS) is an Orange County based, award -winning multidiscipline engineering- architectural consulting firm that is committed to excellence. IDS provides a full suite of civil, structural, mechanical, plumbing, and electrical engineering services, in addition to supporting architectural and construction management services, with a total staff of over 100. IDS has a combined total of five decades of experience covering a wide range of new, expansion, and renovation projects. The breadth of our projects encompass upgrades or existing facility renovations or expansion, new construction design, utility master planning, energy analyses and reports, and structural, mechanical, and electrical distribution system retrofit. The qualifications that follow will identify the strength of ourteam and personnel and demonstrate the significant experience in providing A-E services. IDS incorporates sustainable, energy -efficient, and environmentally -conscious designs as a significant component of each project. We are recognized for our use of water -efficient plant materials, recycled materials, and water -efficient irrigation systems. IDS is a member of the Green Building Council, on design teams for LEED-certified building projects, and employs numerous full-time LEED Accredited Professionals. The following statement of qualifications focuses on the extensive experience of IDS providing as -needed services for the City and other clients. We are well qualified for many reasons: As a multi -disciplinary engineering and architectural consulting firm, we are able to provide the majority of anticipated services in-house, which ensure responsiveness, efficiency in time and cost, and streamlined inter -disciplinary coordination. 96 12 We have numerous past or current on -call contracts with public agencies for which we provide similar services, including various cities, state and county agencies, school districts, colleges and universities. 13 We have been widely recognized for expertise in providing engineering services by winning numerous project awards. All of our engineering divisions have received recognitions and awards of excellence from their respective technical and trade associations, clients and various agencies. © We are especially experienced in alternative and GREEN technologies, including solar energy and the design of LEED Certified buildings. Our award -winning architectural division is staffed with experienced and licensed architects who have extensive experience in the design and management of retrofit and renovation projects. Our architectural services involve building assessments, alterations and modifications, accessibility studies, disabled access compliance studies and design, fire and life safety assessment and design, code review, space planning, remodeling, repair of damaged and deteriorated structures, and expansions and additions to existing facilities. Point -of -Contact: Our Project Manager, Andrew Chan, LEED AP BD+C has more than 20 years of experience as an architectural project manager. He is adept in various aspects of design and planning with emphasis on architectural planning, urban planning, space planning and programming, interior design, construction management, and project management. He can be reached at: 949.387-8500 ext. 315 or at andrew.chan@idsgi.com. We welcome the opportunity to work with you. I hereby acknowledge that I am a principle of IDS and will negotiate and contractually bind the firm regarding matters pertaining to this statement of qualifications/proposal. IDS is receipt of Addendums 1, 2 and 3. Sincerely, IDS Group, Inc. John Silber Principal III IDS Group, Inc. John Silber, AIA 1 Peters Canyon Road, Suite 130 Irvine, CA 92606 john.silber@idsgi.com (949) 387-8500 ext. 154 Andrew Chan, LEED AP B+C Project Manager (949) 387-8500 ext. 315 X (949) 387-0800 andrew.chan@idsgi.com (949) 387-0800 -1 Said Hilmy, PhD, SE, LEED AP Rami Elhassan, PhD, SE President Secretary 33-0819861 None I= (949) 387-8500 (949) 387-8500 e• m IDS Group, Inc. 1 Peters Canyon Road, Suite 130, Irvine, CA 92606 January 11, 2019 U m IDS Group, Inc. January 11, 2019 101 Table of Contents Firm Qualifications: Architectural Services.........................................................................................................1 DemonstratedCapabilities............................................................................................................................. 1 KeyPersonnel................................................................................................................................................. 1 References...................................................................................................................................................... 3 UniqueQualities of IDS: ................................................................................................................................ 11 Resumes: ........................................................... ........................................................................................... 11 Staffing: ........................................................................................................................................................ 11 Understanding and Methodology Section.........................................................................................................12 ProjectUnderstanding.................................................................................................................................. 12 Methodology: ............................................................................................................................................... 12 CostEstimates/Cost Control: ....................................................................................................................... 13 Cost control change orders challenges, issues and solutions: ...................................................................... 14 QualityControl............................................................................................................................................. 15 Appendix..............................................................................................................................................................16 Firm Qualifications: Architectural Services Demonstrated Capabilities. IDS Group, Inc. (IDS) is a multidisciplinary architectural and engineering consulting firm with roots spanning over 50 years. Our integrated design team provides added value through our specialized divisions — architecture and structural, civil, mechanical, plumbing, and electrical engineering, as well as construction administration services. Our corporate infrastructure creates optimum utilization of resources for our staff of 90 professionals, maximizing service efficiency. IDS is committed to project excellence, providing turnkey design solutions to the building and infrastructure industries. IDS incorporates sustainable, energy -efficient, and environmentally conscious designs as a significant component of each project. We are recognized for our use of water -efficient plant materials, recycled materials, and water -efficient irrigation systems. IDS is a member of the Green Building Council, on design teams for LEED-certified building projects, and employs numerous s full-time LEED Accredited Professionals. Key Personnel. Collectively, our team has many years' experience providing architecture services to public and private sectors. Our team will be led by our Principal Architect, John Silber, AIA. Mr. Silber serves on the Board of Directors for both the Fullerton Museum Center and the Fullerton Historic Theatre Foundation. He has also served on the Fullerton Redevelopment Design Review Board, and he has received professional recognition from Fullerton Heritage. JOHN SILBER, AIA— PRINCIPAL ARCHITECT With over 30 years' experience, I am passionate about designing innovative, inventive buildings with a strong sense of place that inspire their users and the community around them. Utilizing my skills, 1 am able to facilitate a true integrated design process by enabling on open exchange among designers, engineers, consultants and clients. With this larger picture in mind, my projects have achieved both excellent design and an enhanced ability to meet budgets and schedules. 1 will commit all team resources necessary to complete the project on schedule and will serve as the direct liaison among the project team, corporate management and the City. ANDREW CHAN, LEED AP BC+D — PROJECT MANAGER With more than 20 years of experience, 1 possess the expertise to direct the overall success of projects assigned by the City of Huntington Beach. My background includes managing all aspects of projects from conceptual design, space planning and programming, design development, contract document production involving departmental and peer reviews, and contract administration. 01191 SAID HILMY, PHD, SE, LEED AP - QUALITY ASSURANCE With more than 29 years of experience, my specialties are related to providing organizational leadership with a focus on providing quality control in the delivery of construction documents as well as excellent customer service. MICHAEL CECCONI, LEED AP — LEAD ARCHITECT With more than 25 years of experience I have the expertise to oversee your projects from conceptualization through construction. My strengths are keeping the team efforts organized, ensuring quality in project delivery, and managing the budget and schedule. 1 will champion your design and deliver your vision. DAVID POMERLEAU, SE — STRUCTURAL LEAD With 25 years of experience, I offer the City my vast knowledge with structures and structural elements for various municipalities. My professional career includes structural analysis, preparation of engineering design documents, material specifications, and construction administration. As a structural engineer, 1 have inspected and performed structural analysis assessments on timber, concrete and steel foundations, designed and prepared construction documents for timber, concrete and steel bulkheads including multiple variations of tieback systems. ROB O'NEIL, PE — MEP LEAD I have more than 30 years of experience, which contributes to a broad background in Building MEP (mechanical, electrical, plumbing) systems and I lead the MEP group at IDS. By trade, 1 am an Electrical Engineer and familiar with not only building systems- but site electrical and lighting work as well. My staff is current with the latest version of the California Green codes and is well versed in the use of technology to prepare design studies such as parking lot photometrics. PETER GAMBINO, PE, PLS - CIVIL LEAD 1 bring strong leadership skills with a broad background in civil engineering, land surveying, and public works specializing in land surveying and mapping. I have worked on numerous public facilities as well as surveyed numerous sites throughout Southern California and have prepared numerous subdivision maps, legal descriptions, and survey exhibits. I've also prepared topographic base maps using the latest tools available: Robotic Total Stations, GPS, and AutoCADD. FAISAL DAKHIL— COST ESTIMATOR I have more than 30 years of construction experience working as a contractor and as an estimator. The specialty that I offer the City of Huntington Beach is estimating knowledge with a thorough understanding of how facilities are constructed and the cost implications of such construction. I have a track record of numerous successfully completed jobs coming in under budget and on time, resulting in substantial savings for the clients 104 References. We have built strong relationships with our clients over time that not only validates our commitment to them, but also their confidence in our competence and our work products. For the purposes of this statement of qualifications, we have provided project profiles in line with the typical project type, as identified in the Scope -of -Work by Service Category. Some projects serve multiple project types. Rialto Community Center Rehabilitation, Rialto, CA The IDS Group provided design services for tenant improvement to the City of Rialto Public Works Department for rehabilitating the existing Community Center, which included four separate buildings. Having been converted from a former educational facility, the existing structure had onsite deficiencies that were not suitable for its current purpose. IDS was tasked with providing the design concept that would revitalize the community center while maintaining the costs of the project within the allocated budget. Upgraded glazing was specified for better low emissivity performance together with new LED lighting for better illumination and energy consumption. Upgrades to the overall interior appearance were provided with new floor finishes, new wall and ceiling treatment for an enhanced and uplifting experience at the community center. 105 City of Irvine Workspace Relocation and Tenant Improvement — Police Department Locker Room Expansion, Irvine, CA The IDS Group provided architectural and engineering design services for tenant improvement to the City of Irvine. The project primarily focused on the expansion of the existing Public Safety department due to recent population growth within the city in the last few years. The current Civic Center houses many department, including Public Safety, and in order to accommodate the expansion, several departments have been slated to be relocated at a different location. It specifically included the expansion of the locker/shower rooms of the police department, the relocation of interrelated offices within the existing Civic Center, and the design of the offices of various departments altogether at a different building. In order to arrive at an optimal solution, the IDS Group performed user group interviews, site visits and observations, and provided several plan studies that highlighted uses within the existing spaces that can be better utilized with proper space planning. 106 City of Rialto City-wide Park Improvements, Rialto, CA IDS is currently providing assessments and design services for facility improvements and ADA compliance to several city parks for the City of Rialto. Investigation and design phase services will be provided on a park -by -park basis with services for each park completed concurrently. The scope includes: • The modification, rehabilitation, replacement and/or removal of identified existing individual and combined restroom/ concession/ storage/ press buildings and other onsite structures; ■ Assessment and design of ADA access improvements for park areas adjacent to modified buildings, between buildings and parking lots/ adjacent streets, within the park proper, and within parking lots; • Assessing and providing ADA compatible public viewing areas; ■ ADA compatible and security lighting of paths, common areas and parking lots; ■ All utility connections and services, landscaping, signing and striping; ■ National Pollutant Discharge Elimination System (NPDES) requirements; and ■ All site improvements necessary to accommodate ADA facilities and improvements For buildings that are to be replaced, unless otherwise directed, are expected to be prefabricated structures, current to respective building and safety codes, a component of the respective construction contract, and to have the same basic utility facilities and usage as the existing structures. 107 Donald L. Dear Building Corson, CA The client wanted to assess their existing building (Donald L Dear building) to see if it could be modified and modernized to fit their existing and future needs. IDS was hired to perform a Preliminary Design Report (P.D.R.) where we would review and evaluate the existing building as well as a preliminary space plan completed in 2015. We were to asses both the existing and the 2015 proposed plan for Architectural, Mechanical, Electrical and Plumbing needs. IDS approached this from a fact and data gathering exercise that culminated in a distillation of the information gathered. Our product was a lengthy report detailing current conditions and possible cores of action. Our product was a lengthy report detailing current conditions and possible cores of action. It became evident very early in our analysis that the 2015 space plan would not comply with current codes. Further complicating the analysis was the unplanned relocation of the board room from its existing third floor location to the ground floor. These revelations required IDS to propose a new 2017 space plan to correct the inadequacies. Changing the board room location from the third floor to the ground floor opened the door for IDS to evaluate the special arrangement of the second and third floor office spaces. Rearranging the flow and organization of the second and third floor created an environment that was better suited to the clients needs. W. As -Needed Architectural Services, CalOptima, Orange, CA IDS was retained by the CalOptima to provide architectural and engineering services for tenant improvement and modernization projects for CalOptima's 10-story office building. IDS reviewed documents provided by the CalOptima, conducted a visual inspection of the facilities, developed designs and construction documents for multiple projects, and design for the installation of meeting audio system improvements. Our analysis included detailed baseline Architect's Estimate of Probable Construction Cost (AEPCC). IDS assisted CalOptima with value -engineering decision making in those instances when the AEPCC exceeded budget. First Floor Board Meeting Conference Rooms: Specialty work includes design for an interface between cloud based IT and audio system for simultaneous remote teleconferencing into three conference rooms. Remodeling of the Audio/ Visual Control Room to facilitate upgrade to the existing sound recording systems for the connecting conference rooms. Total Floor: 16,101 SF / work area total: 108 SF Fifth Floor Workplace Expansion: The expansion of the fifth floor includes demolishing two conference rooms and Hotel work areas to maximize the cubicle count on the floor. Total Floor: 17,650 SF / work area total: 2,131 SF Eighth Floor HR Suite TI: The HR Department was converted and expanded into a secure suite. IDS evaluated the existing space including office, conference room, secure file room, and cubicle counts to determine expansion. Total Floor: 18,311 SF / work area total: 189 SF Third Floor Tenant Improvements: Remodeling of an entire floor including the men and women's restrooms (4 count) and the elevator lobby covering approximately 20,167 sf of office space. Project permitted CalOptima to occupy space previously used by another company and to do so in an environment meeting CalOptima's adopted organizational facilities standards. Total Floor: 18,211 SF / work area total: 18,211 SF John Wayne Airport I County of Orange, Terminals A, B & C Improvements Project, Santa Ana, CA The Terminal Improvements Project consists of 31 distinct tasks of physical improvements occurring in and around Terminals A, B, and C (250,000 square feet). The focus of the work was on Terminals A and B, bringing them to the modern standard established in the new Terminal C. In addition to the physical improvements, additional important elements of the project include the utilization of JWA Revit models and specific guidance/restrictions through construction planning. Task groups included the following. ■ Access compliance improvements to ADA standards including modifications to handrail/guardrail, signage, and terminal amenities such as restrooms, phones and drinking fountains • Selective replacement of worn wall finishes, acoustical ceilings, and the painting of vaulted metal ceilings ■ Selective replacement of flooring to address wear, access, and trip -hazards ■ Achieving energy conservation and renewing service life of building mechanical and electrical systems including the installation of more energy efficient LED lighting and replacement of boilers and HVAC subcomponents and controls. 110 City of La Palma City Yard Offices, La Palma, CA City maintenance staff offices, meeting/break room, and locker room are housed in a portion of a modular metal building, These facilities were in a worn condition, were a poor match to current space needs, and did not comply with ADA/Accessibility requirements. IDS developed a design, which simplified the space plan and opened up the space. The break room and open office areas line the west side of the building, and this side of the building uses an open ceiling layout and windows to transmit a sense of openness. Locker rooms, manager's offices, and electrical/IT spaces line the east side of the building. M City of Azusa Light & Water Department Lobby Remodel, Azusa, CA The City of Azusa Light & Water (L&W) retained IDS to provide A/E services with the following goals in mind: ■ Provide a more efficient office layout, safety and security for its employees. ■ Reduce financial risk to Light & Water that could result from adverse customer interaction or event. IDS is currently providing AE services to the City of Azusa for the remodeling and design services for its Customer Service Lobby area. Scope -of -work includes: ■ Reconfiguration of the storage room into an office with four workstations ■ Demolish the solid partition wall dividing five (5) Customer Service Representative workstations ■ Install a bullet resistant transparent partition barrier with acrylic slot louvers on five (5) workstations to serve customers from secure side of partition ■ Convert an area into children's seating/ entertainment zone ■ Relocate security video cameras, television screens, phone lines, network conduit ■ Installation of network switch, customer signage, and relocation of number system or installation of a green light or electronic arrow system to alert waiting customers of open workstations. The Call Center will have fresh finishes and ergonomic, adjustable height workstations. In addition, with doors removed and a new opening, there is good connectivity to key customer service areas and shared daylight harvested from existing skylights. The Kids Zone will delight the children. They will enter the illusion of an aquarium with blue Plexiglas enclosure with an underwater, hand painted mural and an interactive projector creating the illusion of fish swimming in a pond. Surrounded by soft banquettes and plush carpeting the kids will be safe and entertained while their parents take care of business. 112 Unique Qualities of IDS: As a multi -disciplinary engineering and consulting firm, we are able to provide the majority of anticipated services in-house, including cost estimating, which ensures responsiveness, efficiency in time and cost, and streamlined inter -disciplinary coordination. Resumes: Full resumes of key staff are located in the appendix. Staffing: Said Hilmy, PhD, PE, SE, LEED AP 1 John Silber, RA, AIA Architectural Michael Cecconi, RA, LEED BD+C Andrew Chan, LEED AP BD+C Survey / Civil Peter Gambino, PE, PLS Tejal M. Gandhi, PE Mechanical, Plumbing, and Electrical Engineering Rob O'Neil, PE Maysoon Sheabaan, PhD, PE, LEED BD+C Alfredo Adame, CIPE Structural David Pomerleau, SE Victor Mercado, PE, SE Cost Estimator Faisal Dakhil, BSCE, MSCE 113 Understanding and Methodology Section Project Understanding IDS understands the City of Huntington Beach is seeking consultants to provide Architectural Services. Our approach to all Task Order assignments commences with a good understanding of the project requirements, including budget, schedule, details of scope of services, and deliverable. Our work plan is based on an effective management of resources and includes (1) developing project schedule, (2) implementing effective communication protocol, (3) monitoring project cost and budget, and (4) implementing quality control measures to ensure quality products. Services to be performed under this on -call contract award include but are not limited to: ■ Provide architectural planning and design services for new structures or modifications of existing structures. ■ Prepare sketches, renderings, and materials boards providing alternative architectural concepts, designs, and options that can be applied to project requirements. ■ Prepare 2-dimensional and 3-dimensional models, sketches, renderings, and elevation drawings of proposed architectural designs and treatments. ■ Prepare construction drawings providing code requirements, floor plans, ceiling plans, roof plans, elevations, walls, materials schedules, door and window schedules, and details. ■ Provide technical specification for materials and methods. ■ Prepare construction cost estimates. ■ Provide architectural support during construction of projects. Methodology: IDS' Principal Architect, Mr. John Silber, AIA, is the primary point -of -contact for the City. Mr. Silber, AIA has over 35-years' experience and is an active member of the architecture and urban design of Southern California. John's work has covered a broad range of urban projects, including a number in areas of special interest, such as the link public education creates between culture and economic vitality. He is currently serving on the Planning Commission of the City of Fullerton. Mr. Silber will be responsible for the technical adequacy and design. Additionally, John will ensure the project stays on schedule and within budget by managing staffing hours and expenses, comparing these expenditures with the proposed budget and approved work scope - project architects, engineers and 114 subconsultants will report directly to John. This chain -of -command allows IDS to maximize effectiveness and efficiency and ensure that assignments are completed on time, within budget, and are of defensible quality. As Principal Architect, Mr. Silber will establish project responsibilities, organizational structure and clear lines of reporting within the consulting team. Based on our experience in similar projects, we have developed a clear and efficient management procedure for our services. John will: ■ Develop the project schedule and monitor the progress of the project through standing team meetings, and monitor the review budget at various stages. Provide progress reports and facilitate the review of the work. ■ Monitor the technical performance of the project team, ensure quality and consistency (QC), and ensure detection and resolution of project performance issues before they become problems. ■ Ensure that the City be clearly informed of the progress and status of the project. ■ Enhance working relationships of team members and the City. Each project architect or engineer assigned for the required disciplines (architecture, civil, mechanical, electrical, etc.) will: ■ Have full responsibility for the discipline from start to finish, immersing himself/herself in the project and reporting progress to the Principal Architect through standing meetings scheduled at the start of the project. [Monitor progress of j project ■ Assume full responsibility and liability for the work performed by assigned staff and bear full responsibilities for the work. ■ Attend necessary meetings, perform required site visits to project site(s) and perform project design / design review. Cost Estimates/ Cost Control: Our team members pride ourselves on using cutting -edge technology to generate quality deliverables. High- µ ; technology tools are only effective if you understand their limitations. No one software application can be all things to all - people. For that reason, our team maintains a library of the most popular cost control software applications, and more importantly, the people who know how to maximize their use. 400 115 Our standard software, PlanSwift, provides the flexibility to quickly break out the itemized takeoff. This efficiency reduces the number of resources required to complete the takeoff for each project, and the program's area and zone functions allow the estimator to sort the takeoff into multiple breakouts with minimal efforts. As design progresses, the more -detailed documents can be virtually overlaid over previous ones, and changes/additions are immediately visible on screen. This ensures that our estimates at logical milestones during design (SD, DD, CD, etc.), can execute the later levels of design faster and more accurately. When tasked with value engineering on the same project, our team members will go back and modify the original takeoffs to determine the less expensive methods or materials to construct the project. The benefit with PlanSwift is it allows the estimator to select the existing items and easily assign them to new or other existing conditions with the click of a button. Compared to manual takeoff, this saved numerous hours in the value engineering process, Cost control change orders challenges, issues and solutions: ■ Be Proactive: IDS strongly believes that the best way to handle problems is to anticipate them before they arise, whenever possible. We do this through careful and consistent project management and oversight, and through the knowledge and experience of our Architects and Engineers. • Be Responsive: When issues do arise, our policy is to address them immediately and to provide several choices for solution that will have the least impact to cost and deadline. ■ Team Approach/ Partnering: Cooperative relationships with the involved parties are crucial to i = �_ `� our ability to manage these issues quickly and to the full satisfaction of the City. 1 - ; kF a (�� i h1. »G ■ Change Order Management: Review, track, and make appropriate and timely recommendations on change order requests. Address justification for extra work or change items. ■ Our keys to success include effective and experienced management, thorough planning, benefiting from lessons learned, continuous and effective coordination and communications, early implementation of QAIQC, and constant monitoring of progress. Um ■ As an example, IDS Group has provided numerous architectural and engineering services for John Wayne Airport in Orange County, California. Several challenges to this contract include the fast -track requirements to perform the consulting services (some of the inspection need to be performed off - hours) as well as continuous operation of the airport must be ensured during the construction. ■ The Terminal Improvements Project consists of 31 distinct tasks of physical improvements occurring in and around Terminals A, B, and C (250,000 square feet). The focus of the wok was on Terminals A and B, bringing them to the modern standard established in the new Terminal C. In addition to the physical improvements, additional important elements of the project include the utilization of JWA Revit models and specific guidance/restrictions through construction planning. ■ The continuous involvement of IDS with JWA projects, under different JWA administrations, is a testimony of the excellent services that IDS has provided to JWA over the last 12 years. Quality Control Quality Assurance has always been our company's strong commitment. We emphasize establishing and maintaining technical and professional expertise among our staff and in their work product. All our professionals are encouraged to maintain memberships in professional organizations, to attend professional development conferences, and to sustain proficiency within the field of engineering. As a testimony to our audited QA/QC procedures, IDS Group accomplished ISO 9001 Certification. Our program requires the review of all engineering work by a QA/QC Manager, who is qualified in these types of reviews. The main objective of this program is to satisfy the client's expectations for quality work from our design team and to limit the exposure of the City of Huntington Beach to problems that may arise during construction. Mr. Said Hilmy, PhD, PE, SE, will assume the responsibility of the QA/QC Manager and will be in continuous contact with our Project Manager throughout the progress of the assessment and design. Our practice stresses response to project requirements, adherence to applicable codes and regulations, developing work products consistent with standards prevailing in the profession, and producing reports conforming to our established in-house standards. Throughout the course of the project, our Project Manager will be in continuous contact with our team members to ensure efficient use of the capabilities of the entire team. He will interact frequently with the City's core group to ensure that we understand the requirements and preferences and to assure adherence to the project schedules and deliverables in a timely manner. 117 Appendix We have included our resumes following this cover page. Professional Credentials Professional Architect: CA (#15573) Education Masters of Architecture, Southern California Institute of Architecture Professional Affiliations American Institute of Architects (AIA) John Silber, AIA Principal Architect Mr. Silber is an award -winning architect covering a broad range of urban projects, including several in areas of special interest, showcasing the link public education creates between culture and economic vitality. He has mastered the interface between community design expectations, urban in -fill architecture and modern code standards for fire/life safety, energy, and accessibility. John has been an active member of the architectural and urban design community of Southern California. Selected Project Experience As -Needed Architectural Services, CalOptima, Orange CA: Principal Architect providing As -Needed professional architectural and engineering services for a variety of projects. These projects comprise a range of scope for Tenant Improvement (TI) work on numerous floors throughout the building. Rialto Community Center Rehabilitation, Rialto, CA: Principal Architect for rehabilitating the existing Community Center which included four separate buildings. The design concept will revitalize the community center while maintaining the costs of the project within the allocated budget. City of Irvine Workspace Relocation and Tenant Improvement — Police Department Locker Room Expansion, Irvine, CA: Principal Architect for expansion of the existing Public Safety department, specifically the expansion of the locker/shower rooms of the police department, as well as the relocation of several Civil Center departments to a separate location. City of La Palma City Yard Offices, La Palma, CA: Principal Architect. These facilities were in a worn condition, were a poor match to current space needs, and did not comply with ADA/Accessibility requirements. The floor plan wasted space due John Silber, AIA (Continued) to inefficient corridor circulation and needless compartmentalization of workspaces. IDS developed a design, which simplified the space plan and opened up the space. City of Azusa Light & Water Department, Azusa, CA: Principal Architect providing architectural design service for the remodeling of the building to improve the safety and security for its employees. Scope of services include reconfiguration of an office supply and equipment storage room into an office with four workstations; demolish the solid partition wall dividing five (5) Customer Service Kings Road Park Community Center, Design and Consensus Stakeholder Engagement, West Hollywood, CA: Principal Architect for building and site design services, plans, specifications, preliminary and final cost estimates as well as construction monitoring for the Tenant Improvements of the multipurpose building (MP) for the City of West Hollywood. City Hall & BTRCC Building Improvements, Rancho Santa Margarita, CA: Principal Architect for architectural services, property assessment and rehabilitation. Conducted a visual inspection, developed a move management plan, and a "pros -and - cons" assessment for installation of different building systems. Also provided Architect's Estimate of Probable Construction Cost (AESPCC) and provided updates of the Estimate as a part of the 85%, 100% and final deliverables. 120 121 Professional Credentials LEED Accredited Professional, Building Design and Construction (B D+C) Education Master's in Infrastructure Planning (MIP), University of Stuttgart Bachelor's in Architecture, University of Santo Tomas, College of Architecture and Fine Arts Andrew Chan, LEED AP BD+C Project Manager Mr. Chan is an experienced architectural project manager adept in various aspects of design and planning with emphasis on architectural planning, urban planning, space planning and programming, interior design, construction management, and project management. Andrew has managed award -winning multi- disciplinary projects and is responsible for all aspects of the project, from conceptual design, space planning and programming, design development, contract document production involving departmental and peer reviews, and contract administration. His experience ranges multiple project types from parks and community buildings to commercial, industrial and mixed -use buildings. His management approach places a high focus on collaboration, aimed at meeting both client and project goals and expectations. Selected Project Experience Rialto Community Center Rehabilitation, Rialto, CA: As project manager, Andrew is responsible for rehabilitating the existing Community Center which included four separate buildings. He provided the design concept that would revitalize the community center while maintaining the costs of the project within the allocated budget. City of Irvine Workspace Relocation and Tenant Improvement — Police Department Locker Room Expansion, Irvine, CA: As project manager, Andrew is responsible expansion of the existing Public Safety department, specifically the expansion of the locker/shower rooms of the police department, as well as the relocation of several Civil Center departments to a separate location. In order to arrive at an optimal solution, Andrew lead the user group interviews, site visits and observations, and provided several plan studies 122 Andrew Chan, LEED AP B D+C (Continued) City of Rialto City -Wide Park Improvements, Rialto, CA: As project manager, Andrew is responsible for assessments and design services for facility improvements and ADA compliance to several city parks throughout the city of Rialto. Investigation and design phase services is being provided on a park -by -park basis with services for each park completed concurrently. Department of Public Works, Retrofitting for Compressed Natural Gas Vehicle Repair, 2 Locations (Westchester and Baldwin Park): Project Manager responsible for the planning, design and management of retrofitting existing garages for the County to allow the repair of compressed natural gas -fueled vehicles engines. UPS Auto Tractor Repair Garage Expansion, Ontario, CA: Project Manager responsible for the planning, design and management of the proposed expansion of the existing auto tractor repair garage facility within the UPS complex for both gasoline and compressed natural gas -fueled vehicle engines. Orange County Sheriff's Department (OCSD), Voice Over Internet Protocol Telephone Modernization Project: Project Manager responsible for providing a condition assessment on existing OCSD facilities for adequately supporting the transformation of existing telephone lines to VOIP, including the planning, design and management of necessary building upgrades in support of the modernization project. County of Riverside, Department of Public Social Services Office Building and Tenant Improvement: Project Manager responsible for the planning, design and management of the proposed new, modern office building and tenant improvement project for the County to more effectively serve its constituents. 123 Professional Credentials Licensed Architect: California (#C-30141) LEED Accredited Professional, Building Design and Construction (BD+C) Education Master of Architecture, Syracuse University Professional Affiliations American Institute of Architects, Orange County Chapter (AIAOC) US Green Building Council (USGBC) Michael Cecconi, RA, LEED BD+C Lead Architect Mr. Cecconi has over 22 years of experience in architecture. His ability to transfer design intent into instructions for building is exemplary. His work has covered a broad range of civic and institutional projects and he brings extensive publicly funded project experience. His overall knowledge of all the many layers of building systems and ability to coordinate, denote, and manage creates a strong and complete project foundation. Michael will work closely with client representatives, professional consultants, approval agencies and construction team. Selected Project Experience As -Needed Architectural Services, CalOptima, Orange, CA: Architect, Project Manager. IDS is providing tenant improvement services for four floors of the CalOptima building. Scope -of -work includes design for an interface between cloud based IT and audio system for simultaneous remote teleconferencing into three conference rooms. Remodeling of the Audio/Visual Control Room to facilitate upgrade to the existing sound recording systems for the connecting conference rooms. A complete tenant improvement of the 18,211 SF third floor office suite to include private and open office areas, conference and computer training rooms, secured telecom room, toilet rooms, and a break room with kitchenette. The fifth floor expansion includes demolishing two conference rooms, evaluate the existing space including office, conference room, and secure file room. Additionally, IDS will evaluate the feasibility of making a portion of the existing space into a separate secured suite, and renovation of the men and women's restrooms. City of Costa Mesa, Fire Station #4, Costa Mesa, CA: As Project Manager completed the design of an addition to Fire Station #4's apparatus bay and a detached rescue vehicle storage building for 124 Michael Cecconi, RA, LEED BD+C (Continued) the City of Costa Mesa. The addition of the apparatus bay will allow for the fire station to accommodate two ME-84 fire engines and one MT-84 ladder truck. The existing apparatus bay is approximately 40-feet wide by 60-feet long and will be extended 20-feet in length providing an additional 800-square feet to the existing building. John Wayne Airport I County of Orange Terminal Improvements Project, Santa Ana, CA: Project Manager. The Terminal Improvements Project consists of 31 distinct tasks of physical improvements occurring in and around Terminals A, B, and C. Focus of the work was on Terminals A and B, bringing them to the modern standard established in the nearly -new Terminal C. Project included the creation of bridging documents for improvements to life -safety, which included re -zoning the fire alarm system, redesign and modernization of selected customer dining areas and service counters, complete replacement of the car rental service counter, and design services for the new Flight Information Display Systems (FIDS) and Baggage Information Display Systems (BIDS). CCWRF Control and Server Rooms Modification, Inland Empire Utilities Agency, Chino, CA: Architect, Project Manager. Project consisted of turning an existing control room into a new ISS Server Room and changing an adjoining workroom into a new Control Room. Scope -of -work included design and room layout for the operator console desk, chairs, door removal, vertical sun blinds, an interior window between the two rooms, flooring, lighting, ceiling tiles, paint, whiteboard, power and data outlets, mounting hardware for desk and TV monitors, and networking cabling. 125 Professional Credentials Professional Structural Engineer: CA (#S-3680) Professional Civil Engineer: CA (C-43988) LEED Accredited Professional Education Doctorate, Structural Engineering, Cornell University Master of Science, Structural Engineering, Cornell University Professional Affiliations American Society of Civil Engineers (ASCE) Structural Engineering Association of California (SEAOC) Structural Engineers Association of Southern California (SEAOSC), Seismology Committee and Building Response Subcommittee National Committee on Seismic Effects (NCSE) Earthquake Engineering Research Institute (EERI) Orange County Engineering Council (OCEC) Said Hilmy, PhD, PE, SE, LEED AP Quality Assurance Manager Dr. Hilmy is an award -winning structural engineer specializing in the design and analysis and project management with strong expertise in the design and upgrade of steel, concrete, and wood structures. Recognized for his knowledge of code developments and seismic retrofit, Dr. Hilmy has worked on more than $3 billion engineering projects and more than 200 seismic assessments and retrofit projects in California. Selected Proiect Experience Jones & Mayer Law Office Tenant Improvements, Fullerton, CA: Quality Assurance Manager. IDS is providing architectural design service for the 5,000 sf two-story office building. The building will provide private and open offices, a series of conference rooms, a kitchenette at each level, restrooms, file storage rooms, an employee break room area, and support functions. Lake Skinner Maintenance and Operations Building, Winchester, CA: Quality Assurance Manager. IDS prepared a building program for a 9,471 SF building providing office space, a conference room with kitchenette and restroom, staff locker rooms, vehicle and equipment maintenance bays, storage rooms, and workshop areas. The building program site improvements included parking for 35 vehicles, and a 5,048-equipment storage yard. City of Commerce Veterans Park Recreation Center, Commerce, CA: Quality Assurance Manager. IDS was retained by the City to assess the pros and cons of two options: 1.) remove and replace, or 2.) renovate and modernize. Preliminary rough order of magnitude cost estimates determined that the City's Basis of Design objectives could be met by renovation/modernization at half the cost of remove/replace. IDS is assisting the City with 126 Said Hilmy, PhD, PE, SE, LEED AP (Continued) implementation of an interim occupancy of the building and the City Council's final decision as to modernization is pending. City of Azusa Light & Water Department, Azusa, CA: Quality Assurance Manager. Scope of services include reconfiguration of an office supply and equipment storage room into an office with four workstations; demolish the solid partition wall dividing five (5) Customer Service Representative workstations, relocation of security video cameras, television screens, phone lines, network conduit; and installation of network switch, customer signage. City Hall & BTRCC Building Improvements, Rancho Santa Margarita, CA: Quality Assurance Manager. IDS provided architectural services, property assessment and rehabilitation to the City Hall & BTRCC building. IDS conducted a visual inspection, developed a move management plan, and a "pros -and -cons" assessment for installation of different building systems. In addition, IDS provided Architect's Estimate of Probable Construction Cost (AESPCC) and provided updates of the Estimate as a part of the 85%, 100% and final deliverables. 127 Professional Credentials Registered Structural Engineer, California (#S- 4537) Professional Civil Engineer, California (#C-55244) Education Master of Science, Civil Engineering, University of California, Irvine David Pomerleau, SE Structural Lead Mr. Pomerleau is a licensed California Structural Engineer with over 25 years of structural engineering experience. David has provided structural engineering consulting services to public agencies including the federal government, the State of California, local municipalities including counties and cities, as well as universities and educational institutions. His technical expertise focuses on the evaluation and assessment of existing buildings and structures of all materials and vintages. He has special expertise in documenting and identifying deterioration and damage as well as determining its potential causes and developing cost-effective solutions. He has extensive knowledge of various building codes. He chaired the Existing Building Committee for the Structural Engineers Association of Southern California for five years, during which the committee contributed to the development of the International Existing Building Code. He currently chairs the Ad -Hoc Committee for Earthquake Performance Rating Systems for the Structural Engineers Association of California (SEAOC). Selected Proiect Experience Water Emergency Resources of Orange County (WEROC), Assessment and Retrofit of South Emergency Operations Facility, Mission Viejo, California: As lead investigator, provided a seismic condition assessment for this pre-engineered metal building that is being used as office space and a storage garage. It is desired for this facility to provide some emergency operations functions. IDS summarized the condition assessment in a written report with photographic documentation and figures describing the building and providing conclusions on its anticipated structural and non-structural performance as well as 128 David Pomerleau, MS, SE (Continued) providing recommendations. IDS worked with WEROC to explain our conclusions and present the material in a manner useful to WEROC. Construction Documents for a limited retrofit of non- structural systems will soon be prepared for implementation. WEROC requested IDS' participation during construction to act as Owner's Representative. Inland Empire Utilities Agency, Headquarters Buildings A & B, Chino, California: Provided facility condition assessment of damage to buildings and site improvements for two 33,000 square foot buildings and a 14 acre site. Provided prioritization of recommendations to repair damage and perform site modifications to prevent future damage. El Camino College, Facilities Assessment and Seismic Assessment, Torrance, California: As Project Manager, led IDS' rapid seismic evaluation of El Camino College as part of the preparation of the overall campus development plan. The campus is located in the city of Compton, approximately one mile northeast of the Newport -Inglewood fault system. As such, seismic shaking at the site is expected to be severe during a design level event near the site with potential for liquefaction at the site. Many of the buildings were constructed in the 1950s and 1960s including pre -manufactured metal buildings and one-story masonry buildings. 35 buildings were studied as part of the evaluation. Many of the buildings lacked complete record drawings, which required IDS to perform site verification and investigation. Recommendations were provided to assist in refining the campus development plan. 129 Professional Credentials Professional Civil Engineer: CA (#C55577) Professional Land Surveyor: CA (PLS #7687) Qualified SWPPP Developer (QSD) Education Bachelor of Science, Civil Engineering, California State University, Long Beach, CA Professional Affiliations California Land Surveyor's Association (CLSA) American Public Works Association, (APWA) Peter Gambino, PE, PLS, QSD Civil Engineer Mr. Gambino's breadth of expertise in commercial projects allows him to identify the key factors to successful delivery of the project. Peter develops a scope -of -services that is tailored to each specific project; he coordinates and work closely with other professionals to provide high quality, cost-effective and practical engineering solutions Selected Project Experience San Diego Creek Bike Trail Lighting Improvements: San Diego Creek to Culver, CIP 341302, Spectrum to 1-405 CIP 341501 and 1-405 to Culver CIP 322920, City of Irvine, CA: Project Manager for the development of Conceptual and Final Engineering Plans, Survey Documents, and Exhibits. Utilizing the design survey prepared by IDS, prepared plans to include but not be limited to demolition, trail lighting, hardscape, irrigation and planting, and a utility composite and relocation plan. Prefabricated Community Room Building Restroom and at Finkbiner Park, Glendora, CA: Project Manager responsible for staff production of topographic survey base mapping, grading, drainage, and storm water quality reports for the construction of modular restroom and community services buildings. The community building and restroom will comply with building codes and the path of travel connections to the building must comply with Americans with Disabilities (ADA) law as set forth in the California Building Code. 130 Peter Gambino, PE, PLS, QSD (Continued) Lower Shadow Oak Park Prefabricated Restroom and Parking Lot Facilities, West Covina, CA: Project Manager responsible for staff production of topographic survey base mapping, grading, drainage, and storm water quality reports. The scope of work included a parking lot with ground bollards and ADA parking stalls; a prefabricated restroom facility; ADA compliant walkways connecting the parking lot, lower park and restroom facilities; above ground and pole -mounted ADA compliant safety lighting tied into the existing electrical system and covering the parking lot and access to the power park facilities. Additional design services included utility relocation; retaining walls, drainage improvements, curb and gutter, and cross gutter improvements. County of Los Angeles, Martin Luther King (MLK) Medical Center, Los Angeles, CA (Design -Build): Project Manager. Responsible for staff development of scoping documents of the civil engineering site work component of the 1400 parking stall structure as guidance to the Design Build team. Scoping documents included design concepts and performance specifications related to grading, drainage, utilities, storm water quality treatment, and horizontal survey control. City Surveyor, City of Baldwin Park, La Puente, Montebello, El Monte, CA: Senior Civil Engineer. Served as the Consultant City Surveyor supervising the mapping, map check, and survey activities on behalf of the city. Review site surveys, subdivision maps, discretionary permit applications, plats, legal descriptions, and final maps. 131 Education Master of Science, Civil Engineering, University of Southern California, Los Angeles, CA Bachelor of Science, Civil Engineering, University of Southern California, Los Angeles, CA Faisal Dakhil, BSCE, MSCE Cost Estimator Mr. Dakhil has over 30 years of pre -construction, construction management, and estimating experience in a wide spectrum of projects ranging in values from $1 million to more than $250 million. As Senior PM and Chief Estimator, Faisal has accumulated a long track record of successful jobs coming in under budget and on -time, resulting in substantial savings for the clients. Selected Project Experience City Hall & BTRCC Building Improvements: Rancho Santa Margarita, CA. $1.3M. IDS performed an analysis, which included a detailed baseline Architect's Estimate of Probable Construction Cost (AEPCC). In the event that the baseline AEPCC exceeded the construction budget to a significant degree IDS included an additional architectural services budget with the AEPCC so that the City could make a decision regarding budget. Faisal submitted an Architect's Estimate of Probable Construction Cost (AESPCC) and provided updates of the Estimate as a part of the 85%, 100% and final deliverables. City Hall Access Improvements, La Canada Flintridge, CA: As the Cost estimator for the project, Faisal was instrumental in assisting the City is in pricing the various renovation options of City -owned buildings and sites to comply with the Americans with Disabilities Act (ADA). Based on the findings to date, the City has programmed to improve City Hall's first and second floor entrances to provide ADA compliant access to the public. The proposed project shall assess and implement modifications to provide WX Faisal Dakhil, BSCE, MSCE (Continued) parking and access to and between the building's first and second floors, ensuring compliance with current ADA code requirements. Inland Empire Utility Agency, Reclamation Plant No. 4 Chlorination Facilities and Maintenance Building Improvements: The scope of the project included a Tennant Improvement of the Maintenance Building as well as the construction of new Chlorination facilities and distribution systems. As the Cost Estimator for the project, Faisal provided critical decision making guidance to IEUA staff and the consulting team by providing construction preliminary cost estimates during Design Development as well as detailed estimates at the 60%, 85%, 95%, and 100% project milestones. 133 134 Exhibit B Statement of Qualifications On -Cali Architectural Engineering and Professional Consulting Services IDS Group 2018 Rate Sheet Principal $190 Associate $178 Senior Project Manager $168 Project Manager $157 Senior Architect or Engineer $146 Senior Cost Estimator $135 Project Architect or Engineer $135 Designer Architect or Engineer $119 Engineering Designer- BIM $103 Architectural Job Captain I Designer $98 CAD Drafting Engineer I Architect $87 Office Administration $55 Expenses such as, but not limited to, plan check fees, permits, inspections, testing services, title companyfees, special delivery charges, plotting/ presentation boards, maps, aerial photographs, and reprographics/ illustrations that may be required for community or other stakeholder presentation, shall be billed to the owner at Consultant's direct cost plus 5%. !►A IDS GROUP Page 1 135 Bidder's List for Architecture & Engineering - 2018 ATI Architects and Engineers 714-338-1600 ext. 1116 Black ODowd and Associates, Inc. 562-912-7900 Brahmbhatt Architects 562-691-3096 Dougherty + Dougherty Architects, LLP 714-427-0277 ext. 224 Environ Architecture, Inc. 562-495-7110 ext. 229 Gensler 949-260-8551 Gillis + Panichapan Architects Inc. 714-668-4260 Gwynne Pugh Urban Studio 310-396-4540 HH Fremer Architects 310-446-4664 ICG, Inc. 909-203-7995 ext. 102 IDS Group, Inc. 949-387-8500 Kardent Design 562-436-9900 Owen Group, Inc. 213-873-4700 ext. 270 Pacific Rim Architecture Robert Borders & Associates 949-851-1317 SVA Architects, Inc. 949-809-3380 ext. 2810 The Arcanthus Corporation 714-831-1700 ext. 101 Westberg + White 714-508-1780 ext. 302 Mir City of Huntington Beach 2000 Main Street ♦ Huntington Beach, CA 92648 (714) 536-5227 ♦ www.huntingtonbeachca.gov Office of the City Clerk Robin Estanislau, City Clerk July 20, 2018 IDS Group, Inc. Attn: John Silber 1 Peters Canyon Road, Suite 130 Irvine, CA 92606 Dear Mr. Silber: Enclosed is a copy of the fully executed "Professional Services Contract between the City of Huntington Beach and IDS Group, Inc. for On Call Architectural Engineering Services." Sincerely, Robin Estanislau, CIVIC City Clerk RE:ds Enclosure Sister Cities: Anjo, Japan ♦ Waitakere, New Zealand PROFESSIONAL SERVICE AWARD ANALYSIS SERVICE: On -Call Architectural Engineering SERVICE DESCRIPTION: Engineering support for City's annual Capital Improvement Program projects. VENDOR: IDS Group, Inc. OVERALL RANKING: 1 out of 18 SUBJECT MATTER EXPERTS/RATERS: 1. Maintenance Operations Manager 2. Admin Analyst Senior 3. General Services Manager I. MINIMUM QUALIFICATIONS REVIEW • Written Proposal Score: Avg. of 85.7 IDS Group -Minimum Qualifications Review Total Weighted Maximum Criteria Score Score Proposal Clarity 8.7 10 Qualifications and experience of Firm, key individuals and sub - consultants. 24 25 Staffing 24.3 25 Understanding & Methodology 13.7 15 References 10 10 Local Vendor Preference 5 5 Interview (Optional) - 15 Total 85.7 105:. II. DUE DILIGENCE REVIEW • Clients such as the City of Irvine, City of La Palma, and John Wayne Airport, to name a few IDS Group - Summaryof Review • IDS Group's sample projects are relevant to city needs • The company has a wide range of experienced staff IDS Group — Pricing • Low end from $55/Hr for Office Administration • High end to $190/Hr for Principal 227 PROFESSIONAL SERVICE AWARD ANALYSIS SERVICE: On -Call Architectural Engineering SERVICE DESCRIPTION: Engineering support for City's annual Capital Improvement Program projects. VENDOR: Westberg+White Architecture OVERALL RANKING: 2 out of 18 SUBJECT MATTER EXPERTS/RATERS: 1. Maintenance Operations Manager 2. Admin Analyst Senior 3. General Services Manager I. MINIMUM QUALIFICATIONS REVIEW • Written Proposal Score: Avg. of 84.3 :stberq+White Architecture — Minimum Criteria Proposal Clarity Qualifications and experience of Firm, key individuals and sub - consultants. Staffing Understanding & Methodology References Local Vendor Preference Interview (Optional) Total Total Weighted Maximum Score Score 7.3 10 24 25 24 25 14 15 10 10 5 5 - 15 II. DUE DILIGENCE REVIEW • Clients such as Golden West College, Citrus Community College, and Rancho Santiago Community College, to name a few Westberg+White Architecture- Summary of Review • Westberg+White Architecture staff has relevant experience in government -related projects Westberg+White Architecture Pricing • Low end from $70/Hr for Administrative Support • High end to $215/Hr for Partner/Principal 228 PROFESSIONAL SERVICE AWARD ANALYSIS SERVICE: On -Call Architectural Engineering SERVICE DESCRIPTION: Engineering support for City's annual Capital Improvement Program projects. VENDOR: Pacific Rim Architecture OVERALL RANKING: 3 out of 18 SUBJECT MATTER EXPERTS/RATERS: 1. Maintenance Operations Manager 2. Admin Analyst Senior 3. General Services Manager I. MINIMUM QUALIFICATIONS REVIEW • Written Proposal Score: Avg. of 81 Pacific Rim Architecture- Minimum Qualifications Review Total Weighted Maximum Criteria Score Score Proposal Clarity 8.7 10 Qualifications and experience of Firm, key individuals and sub - consultants. 23.3 25 Staffing 22.7 25 Understanding & Methodology 14.3 15 References 7 10 Local Vendor Preference 5 5 Interview (Optional) - 15 Total 81 105 II. DUE DILIGENCE REVIEW • Clients such as the City of Los Angeles, Pacific Lutheran University, and County of Los Angeles, to name a few Pacific Rim Architecture - Summary of. Review • Pacific Rim Architecture had a clear proposal with concise methodology • Sample projects similar to city of Huntington Beach needs Pacific. Rim Architecture— Pricing • Low end from $75/Hr for Administrative/Clerical • High end to $210/Hr for Principal (Architecture/Structural/Civil) 229 PROFESSIONAL SERVICE AWARD ANALYSIS SERVICE: On -Call Architecture & Engineering SERVICE. DESCRIPTION: Engineering support for City's annual Capital Improvement Program projects. VENDOR: Vendor #4 OVERALL RANKING: 4 out of 18 SUBJECT MATTER EXPERTS/RATERS: 1. Maintenance Operations Manager 2. Admin Analyst Senior 3. General Services Manager I. MINIMUM QUALIFICATIONS REVIEW • Written Proposal Score: Avg. of 79.3 Vendor #4 — Minimum Qualifications Review Total Weighted Maximum Criteria Score Score Proposal Clarity 8.3 10 Qualifications and experience of Firm, key individuals and sub - consultants. 23.7 25 Staffing 22.7 25 Understanding & Methodology 12.7 15 References 7 10 Local Vendor Preference 5 5 Interview (Optional) - 15 Total II. DUE DILIGENCE REVIEW • Clients such as the County of Orange, City of Ontario, and Whittier Law School, to name a few VENDOR #4 — Summary of Review • Vendor #4 proposal was comprehensive and clearly stated experience and relevant projects • Well suited for small city projects VENDOR #4 — Pricing • Low end from $65/Hr for Administrative Support • High end to $200/Hr for Principal Architect 230