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Home My WebLink AboutThe City Council Intergovernmental Relations Committee revie y> C s4 4 Board Commis Modifications Intergovernmental Relations Committee Recommendations In. an effort to identify r zwa we mig� hty streamline �. ys � � dour. ystem,of advisory i� �, � � , bodies and assure that ' ' ;effo`rts`by the City Council, he 1comittee me m m,bers, { :and staff are the most productive use of; ;everyone's time, the Mayor asked the -;=Intergovernmental Relations Committee to $review the citizen and City Council As advisory bodies. 5- I;�Tsia� � �y The Co.mmettee looked at the oreginal � I mission for each 'ofAhese bodies t They how th also reviewed ey are functioning;. today `As a result of this review, the n r :.Committee developed the following �., ,°recommendations for the City Council's consideration.77 ' { Citizen Advisory, ®dies ;x � p s w 4z'�Ap-p®'n.tedyby theCityCou.nc'I .: d Fe M1. k M Citizen Group Created Purpose Recommendation Board of Appeals—Building 1964 by Resolution 2331 1970 In order to provide for reasonable Prepare a minute action to by Ordinance 17.02.040 interpretation ofthe structural eliminating. (repealed in 1980—appeal design and construction process a part of Uniform provisions of the Uniform Building d Building Code.) Code. 1 Design Review Board 9 1968 by Ordinance To encourage,insure,and Prepare an Ordinance to `j maintain the harmonious and change membership by 1 aesthetic development of civic eliminating staff members& structures adding a member from Historic Resources Board Environmental Board 1979 by Ordinance Study the environment of the city Prepare an Ordinance to ; and investigate all actual& redefine their purpose potential threats to a clean incorporate responsibilities of environment. the Green Committee and reassign to the Energy Project .;. Manager as staff liaison. - Finance Boats 1993 by Ordinance Prepare an annual report on the Prepare an Ordinance to city budget and annual financial consolidate with the ? audits,capital improvement Investment Board and change plans,other financial information method ofappointment as determined by the board to be i applicable to its annual report. x. Citizen rAdves®ury► Jodi is App®tnt�dh;by theCity Curoctl Citizen Group Created Purpose Recommendation Historic Resources Board 1987 by Ordinance Advise Council on matters Prepare an Ordinance pertaining to historic issues and changing the staff liaison role services.Cooperate with for the HRB to the Planning Planning Commission to insure Dept and assigning a member y that historic preservation is of the HRB to DRB considered. a Human Relations Task Force 1997 by Minute Action Reconstituted to their current Staffing to remain under the configuration of 9 members on Community Services Dept. October7,2002 by resolution i '• Investment Advisory Board 1996 by Ordinance Advise the Council on matters Prepare an Ordinance to t pertaining to all the City's consolidate with Finance Board investments. and change method ofl appointment i Public Works Commission 1996 by Ordinance Annual review of the capital Prepare an Ordinance adding .j improvement projects and the Citywide Water Quality w programs.Review and make Committee's responsibilities& recommendations other changing the method for enumerated public works related making appointments activities. s s C�ti�en'Tasks®rce Created by tlieR�Cityz C®until Citizen Group Created Purpose Recommendation t Ascon/Nesi Site Task Force { 1954 by Minute Action Interested Ckizens,staff,& Prepare a Minute Action jf Council liaisons eliminating this Task Force and assigning responsibility for Ascon/Nesi to the Southeast Area Committee i r "CliY COUNCIL C NINIITTEES Council Committee Created Purpose Recommendation Animal Care Services 3/2001 by Minute Action Creatad as an Ad Hoc Council Prepare a minute action to Committee eliminate as a standing committee. Citywide Water Quality 1987 by Minute Action Work to protect water quality in Prepare a minute action to Subcommittee the channels of. eliminate the committee&give their responsibilities to the Public Works Commission - Green Committee 1/2008 by Minute Action Created as an Ad Hoc Council Prepare a minute action Committee eliminating and assigning responsibilibes to Environmental Board Santa Ana River&Parkway 2005 by Minute Action Originally created as a Blue Prepare a minute action to Comm. Ribbon Committee to develop a eliminate as a standing 3/2007 Reformed Ribbon for the area. committee. School District/City Quarterly Could not find action creating March of 1995 Council Members Eliminate standing meetings. a committee &Planning Staff met to discuss Can meet on an as needed l School Impact Fees. (Holly- basis.—Council Action not ; Seacliff Development)&vacant required sites. ti 4 Southeast Area Couldn't find a definitive action Appears to have begun in Dec. Prepare a Minute Action creating this as Council 2000 or Jan.2001 in response to Officially establishing the Committee development of the Southeast Southeast Area Council Coastal Area Redevelopment Committee and assigning Project area responsibility for Ascor lNesi to the Committee EachmemberjFof `' April 9,2669 the i i�i-pa cted - «T-flea«F rstw«Lash «Board= Y ti 1 Aedresss zen.,advisory Huntington Beach,CA=Zip• Dear aT flea«Last. '` 4 v' ,¢ In n effovv id-ify v -ght strcaml ne our YY t f d ry bod-es andsent a rod dt t C d tt oy .,, d th th y 9 Rldmss'CtyfC h lithe ebod-es.ntdI h th y f t I gC�d y A It th IRC ill b f rd'ng ¢ .(a '8 �t e et t th fRC ,f to drtgn I�etterrzibdvi,§Ib aeree to p te,1e l for conspbdat ng tnoae boards, ' rc— r sponslb t es were closely col t d W d the E pzrtment to wtilch each was ass gned,ane we d to metn d by h h ppu atmeata are made them o f t h e €' With regard to the Board.,the IRC i,r—on—rd ng.Changes We nave t...—elY s h--1 dtcuss on on these changes a[the9-ty Counc's May ch a n g V S b e n9 y 18 study Bess on [ [he terlm,f you have any guest ons or comments,please feel & 1 t free to contad me through my c ty ema'I at ihardyQs Vgurs truly, ]ill Hardy,Cna-r On Behalf of Intergovernmental Relatons Comm ttee Members re e o mm an-d a d; a n d Hansen Mayor Keth Bohr,and Counclman Don %° `ay k.n'.d notifying them of, R w laon,City Aemimstrator this study session: i Based ontheIRCsrecommndatrdnsmwl > �staffNwilkl moue �forwa'rd itn` � �` �� , preparatson of the appropriate { documeets to make the changes �rdeRA iol ntified. � f r lles ,e will b`e brought to the Csty h v our Cncil for action at a subsequent eet�ngo It is anticipated thatk pri,bparation will take 4 to 6 weeks. �kN Ross, Rebecca From: Ross, Rebecca Sent: Monday, May 18, 2009 3:28 PM To: Ross, Rebecca Subject: FW: Board & Commission PowerPoint Attachments: Board &Commission Modifications 05-18-09.pptx From: Dapkus, Pat Sent: Monday, May 18, 2009 11:09 AM To: Ross, Rebecca Cc: City Clerk Agenda Subject: FW: Board &Commission PowerPoint You're right. It is slide 5. From: Dapkus, Pat Sent: Monday, May 18, 2009 9:01 AM To: City Clerk Agenda Cc: 'kbb123@aol.com'; Wilson, Fred; Emery, Paul Subject: Board &Commission PowerPoint The Mayor has requested a change in the PowerPoint for tonight's presentation on the Boards and Commissions. Slide 4 has been amended to show the Human Relations Task Force will continue to be staffed by the Community Services Department. Lmf St 5,0, 11- 09 1 nt Y �1 C Board & Commiss,®na, Modifications�aj Intergovernmental Relations Committee Recommendations n an effort to identify �e i ways we might streamline x our system of`advisory `-- ' bodies_and assure that efforts `by the City Council, � �� the committee members; w and staff are the most productive use of ry the Mayor asked the eue one s time, 1Intergovernmental Relations Committee to N! ,,,,,review the citizen and City Council �r :advisory bodies. L s � d MThe Committees IookEed at the2onginal . C. mission for each of these4b`odies They: also reiewedR how they are functioning a Ord jf As 'a result of this review, the Committee developed the following tecommendations for the City Coundil's :consideration. Citizen Ady"` spry ,�'®d'Yes .Ap ®anted b`yAthe, City CY. 0Uncil Citizen Group Created Purpose Recommendation Board of Appeals—Building 1964 by Resolution 2331 1970 In orderto provide for reasonable Prepare a minute action to by Ordinance 17.02.040 interpretation of the structural eliminating. I (repealed in 1980—appeal design and construction process a part of Uniform provisions of the Uniform Building Building Code.) Code. Design Review Board 1968 by Ordinance To encourage,insure,and Prepare an Ordinance to � maintain the harmonious and change membership by ,t aesthetic development of civic eliminating staff members& J structures adding a member from Historic .k Resources Board Environmental Board 1979 by Ordinance Study the environment of the city Prepare an Ordinance to j and investigate all actual& redefine their purpose ? potential threats to a clean incorporate responsibilities of environment. the Green Committee and 4 reassign to the Energy Project i Manager as staff liaison, t t Finance Board 1993 by Ordinance Prepare an annual report on the Prepare an Ordinance to i city budget and annual financial consolidate with the St audits,capital improvement Investment Board and change t plans,other financial information method of appointment as determined by the board to be applicable to its annual report. � ' , a rr "'' OM,774 Citizen Group Created Purpose Recommendation ' Historic Resources Board 1987 by Ordinancc Advise Council matters Prepare an Ordinance n pertaining tp istoric issues and changing the staff liaison role 14, AoN ices Cooperate with for the HRB to the Planning ayning Commission to insure Dept and assigning a memberthistoric preservation is of the HRB to DRBnsidered. ..----a- f Human Relations Task Force 1997 by Minute Actio Reconstituted to their current Prepare a minute action A y4U configuration of 9 members recommendation to reassign to 1 October7,2002 by resolutio the Police Department !/ Investment Advisory Board 1995 by Or nce Advise the Council on matters nran-Ordinance,to___. pertaining to all the City's - consolidate with Finance Board ;g investments. and change method of a appointment Public Works Commission 1996 by Ordinance Annual review of the capital Prepare an Ordinance adding improvement projects and the Citywide Water duality 4 programs. Review and make Committee's responsibilities& �? recommendations other changing the method for enumerated public works related making appointments activities. �� tecl b{ythC] y �u nct 1 N. 1ill,yc^ 5, Citizen Group Created Purpose Recommendation 1 Ascon/Nesi Site Task Farce 1984 by Minute Action Interested CHizens,staff,& Prepare a Minute Action Council Liaisons eliminating this Task Force and j assigning responsibility for Ascon/Nesi to the Southeast Area Committee s: ,v, x { � e I Vie. z a �,`� 5 - �`4"';," .,i?• fi,.-r ,. £ f ~�,x . ^'� `y- "�.°` 8 ;"4ws' ;�'�%.hx' Council Committee Created Purpose Recommendation Animal Care Services 3/2001 by Minute Action Created as an Ad Hoc Council Prepare a minute action to a« Committee eliminate as a standing committee. Citywide Water Quality 1987 by Minute Action Work to protect water quality in Prepare a minute action to Subcommittee the channels of. eliminate the committee&give their responsibilities to the Public Works Commission Green Committee 1/2008 by Minute Action Created as an Ad Hoc Council Prepare a minute action Committee eliminating and assigning r( responsibilities to Environmental Board Santa Ana River&Parkway 2005 by Minute Action Originally created as a Blue Prepare a minute action to Comm. Ribbon Committee to develop a eliminate as a standing 3/2007 Reformed vision for the area. committee. School District/City Quarterly Could not find action creating March of 1995 Council Members Eliminate standing meetings. a committee &Planning Staff met to discuss Can meet on an as needed School Impact Fees. (Holly- basis.—Council Action not Seacliff Development)&vacant required sites. Southeast Area Couldn't find a definitive action Appears to have begun in Dec. Prepare a Minute Action creating this as a Council 2000 or Jan.2001 in response to Officially establishing the Committee development of the Southeast Southeast Area Council Coastal Area Redevelopment Committee and assigning Project area responsibility for Accon/Nesi to the Committee 9 Each memberaf Apr19,2009 "ki' .K ' the- impacted «Tile»«Fr-«Last* L' fi• 4 V^ ""' -y «Address 74,n HBntr 9'on Beach,CA«Z,p» c i t l Dear«Tile»«Las[» C In an eirart to identifyY a might streamline our f'[ t d rybodes and bodleS. tl�a Vr sV nth a " Rduceanv o edm tt (IRC ff t[h 14.y.,g,kld the CirfC h If[h seobod es antdl elat ons C )) - M1ow they are fund g f d y A th [RC -II b f d recomm ndat ons to f II C -I/ then 'd r 1 g .t} etter advising I t M1 c 'tt -de d th p t t l f rd t g[hose boards, c m tt d t k f h h p b l t —re closely - rr e,lle,ehl ih dbrdmnd cp tl ti n'ndn ssgned;and we the�, oi 't he xg �'�,°'z W th regard to the Board»,the IRC recommend-ng Change=. A We I,—tentat-1 s hedu`ed discuss on on these ch g t the City Counc s May free o,a«me h oh mr m,fe 1 a,eha.rd Ree t y p gm e.please feel c h a n g e s b e i n g X g ycty ema t v(ols f 1 nE nr .- nt � Yours truly, ]ill Hardy,Chair On Behalf of Intergo nt Relations Comm Itee Members 1A.y- re co m`rn e n d e Ma Ke th Bohr a nd Countlman Don H Y a# wfl�'F- notifying them of ty Wilson,Cty Administrator this study se'sslan { �t. ,Based onftheIRC s ,re,cornrnendations, staff will mo e,., rward =with s preparation Hof the appropriate documents to make the changes f iden ified. - - � E a , i These will be brought to the City =Cou`nciI for action at a subsequent Od rnee.tingo It is anticipated that preparation will take 4 to 6 weeks. `n Page 1 of 3 Esparza, Patty From: Surf City Pipeline [noreply@user.govoutreach.com] Sent: Friday, May 15, 2009 12:49 PM To: CITY COUNCIL; agendaalerts@surfcity-hb.org Subject: Surf City Pipeline: Comment on an Agenda Item (notification) Request#906 from the Government Outreach System has been assigned to Johanna Stephenson. Request type: Comment Request area: City Council - Comment on Agenda Items Citizen name: Fred Provencher Description: The Honorable Keith Bohr May 15, 2009 City Council City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 Re: Human Relations Task Force Dear Mayor Bohr and Members of the City Council, We understand the Council Intergovernmental Relations Committee currently is reviewing the volunteer boards, commissions and committees. On behalf of the Human Relations Task Force (HRTF), we'd like to request more discussion regarding this proposal before any action is taken. The current staff support from Community Services is working effectively. The current departmental assignment allows the HRTF to provide the public with a "neutral" board of residents regarding community diversity issues and hate incident/crime reporting. One of the underlying goals for any human relations program is to engage all segments of the community in a manner that is comfortable for them. To assist your review, below is an overview of our programs. TRACKING HATE CRIMES The HRTF reviews with the Huntington Beach Police Department (HBPD) reported hate incidents and hate crimes and their investigations. The HRTF also tracks the progress of hate crimes filed by the HBPD with the Orange County District Attorney's (OCDA) office. We were joined at the May 5 task force meeting by an OCDA representative to discuss their process, and the progress of two cases currently filed and pending action. RESPONSE 5/15/2009 -� y Page 2 of 3 MAKING VICTIMS WHOLE In addition to victim assistance provided by the HBPD, the HRTF is developing a network of businesses, individuals and organizations that assist with victim recovery. Hate crime victims without adequate financial resources often"live with"the property damage from the crime. This prolongs their recovery, both materially and psychologically. These victims receive an expedited letter from HRTF offering assistance. Making Victims Whole lets hate crime victims know there is community support and help. PREVENTION STUDENT LIAISONS The HRTF works with student representatives from seven high schools in the Huntington Beach Union High School District and local middle schools to facilitate cultural programs, education and activities in the schools. Student representatives conduct or participate in programs within the schools, such as: Diversity Week, "Walk In My Shoes", dialogues, dispute resolution, mediation training, and various cultural awareness activities. High school students are the primary recruitment target for hate groups and hate group enrollment has increased nationwide. BRIDGES The Huntington Beach Human Relations Task Force funds the BRIDGES program in local high schools. BRIDGES is a multi-year program focused on improving inter-group relations by partnering with schools and communities to create and sustain a safe, inclusive and equitable campus climate that respects society's diversity. BRIDGES empowers students to address the human relations needs on their campus via trainings and dialogues. Students acquire the skills to work with a diversity of people while improving the human relations climate on campus. The BRIDGES program is a partnership with the Orange County Human Relations Commission. SCHOOL GRANTS The HRTF provides grants to high schools and middle schools for student field trips to the Museum of Tolerance, after which students report back to the HRTF regarding their experience. Students from Edison High School provided a report at the May 5 HRTF meeting, reflecting on how their experience affected them. Their tour guide was a survivor of a Nazi concentration camp. The students easily connected the overall message regarding the impact of hate on societies. PARENT LEADERSHIP INSTITUTE The HRTF funds this parent leadership program to assist parents for whom English is a second language. The program—inaugurated at Huntington Beach High School (HBHS) in 2008assists Spanish-speaking parents in understanding the school system and to better guide their children to success. This outreach program—targeting an at-risk population—has been very successful. HRTF plans to expand the program to other local high schools, as the HBHS program is becoming more self sufficient. 5/15/2009 Page 3 of 3 HUNTINGTON BEACH READS ONE BOOK Huntington Beach Reads One Book is a diversity outreach program developed by HRTF. The HB Reads program brings the community together to read and discuss books that illustrate the humanity found in all people. Students at seven Huntington Beach high schools, adults, book clubs and families read the annual book selection and participate in a variety of events relating to the topic. HRTF brings the author to speak at a multi-school assembly and at a meet-the-author program for the public. HRTF volunteers developed a website and email member group to support the HB Reads program. Several thousand students and adults have participated in the first two years of the program. REPORTING ANNUAL HATE CRIMES REPORT HRTF provides an annual report on hate crimes to the Huntington Beach City Council, which you have already received for the 2008 calendar year. It is important to note that over 80 percent of hate incidents and hate crimes go unreported. The HRTF is developing an approach to include more explanatory data with the annual report. In closing, we hope this helps the council better understand HRTF's scope of work. We look forward to discussing with you further the appropriate assignment within the City. Regards, Fred Provencher Mary Urashima Chair Vice Chair Expected Close Date: 05/18/2009 Click here to access the request Note: This message is for notification purposes only. Please do not reply to this email. Email replies are not monitored and will be ignored. 5/15/2009 Study Session letter Page 1 of 1 Esparza, Pafty From: Flynn, Joan Sent: Friday, May 15, 2009 5:40 PM To: Esparza, Patty Subject: Fw: Study Session letter Attachments: POSITI-1.doc Joan L. Flynn, CIVIC Huntington Beach City Clerk From: Freidenrich, Shari To: Flynn, Joan Sent: Fri May 15 17:36:13 2009 Subject: Study Session letter This is from the Chair of the Investment Advisory Board and he plans to speak on Monday at the study session. Shari Shari Freidenrich, CPA City Treasurer City of Huntington Beach 714-536-5200 g 714-374-1603 www.surfciiy-hb.org "Give Checks the Boot" and use our new"No Cost" j Paperless payments options at www.surfcity- hb.org/payments. From: Palmer, Chris [mailto:Chris.Palmer@mail.house.gov] Sent: Friday, May 15, 2009 4:04 PM To: Freidenrich, Shari Subject: RE: Study Session letter 5/27/2009 POSITION STATEMENT OF THE INVESTMENT ADVISORY BOARD TO THE CITY COUNCIL MAY 18, 2009 In April, 1993,the Huntington Beach City Council passed Ordinance 3184 creating the Finance Board, for the purpose of advising the City Council on financial matters including budgeting and audits. Over two years later, in May, 1995, the Council passed another Ordinance, 3284, creating the Investment Advisory Board, for the purpose of advising the City Council and the City Treasurer on matters pertaining to investments, investment policy, and compliance with investment policy in order to insure the safety of the City's investment portfolio. There are significant differences between the two Boards' functions, by design. The Finance Board interacts with the City Council and City Staff, including the City Administrator, an appointed official. However,the Investment Advisory Board interacts,by definition,with both the City Council and the City Treasurer, an elected official. This Board is the only safeguard the City has with respect to ensuring that the City Treasurer is in compliance with investment policy. That was the intent of the City Council in 1995, and that need remains today more than ever, especially in times of economic crisis such as we face now. The Investment Advisory Board recognizes the benefit in streamlining Boards and Commissions. However,when the minimal cost of maintaining the Investment Advisory Board is compared to the benefit,in terms of protecting the roughly 200 million dollar investment portfolio of our City, the benefit far outweighs any cost.Also,we believe that the oversight of the City Treasurer's position may lose its effectiveness and become "watered down"if the two boards were to be merged together. There should be one focused group to specialize in this oversight. One recent example of the Investment Advisory Board's effectiveness was at a board meeting back in January of 2008. The city treasurer discussed her evaluation of the commercial paper allocation in the City's portfolio. She wanted to let most of the commercial paper mature in the coming months and reallocate the proceeds into other securities that she felt were safer investments due to her evaluation of the economic environment at that time. This was then reinforced when board member,James Steinkirchner, expressed his concern with the City's portfolio position in Citigroup commercial paper. He works in the banking industry and shed some insight into some of Citigroup's problems. This assisted in reinforcing the city treasurer's decision to lower the City's portfolio allocation in commercial paper,which turned out to be a timely reallocation. We, the members of the Investment Advisory Board, feel that the safety of the City's investments would be jeopardized if the two Boards were merged. Oversight is essential with respect to the City Treasurer, and the mission of this Board, in that capacity, is important enough to maintain its independent function, as the City Council unanimously agreed in 1995.