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Joe's Sweeping, Inc. dba Nationwide Environmental Services for City-wide Street Sweeping Services - 2016-10-03
Dept. ID PW 16-056 Page 1 of 2 Meeting Date: 10/3/2016 CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 10/3/2016 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Travis K. Hopkins, PE, Director of Public Works SUBJECT: Approve Five -Year Contract between the City of Huntington Beach and Joe's Sweeping, Inc. dba Nationwide Environmental Services for City-wide Street Sweeoina Services Statement of Issue: The current contract for city-wide street sweeping services expired September 30, 2016. A Request for Proposal (RFP) was issued and the proposal submitted by Joe's Sweeping, Inc. dba Nationwide Environmental Services (NES) received the highest score. Staff is requesting City Council approval to award a five-year contract between the City of Huntington Beach and NES in an amount not to exceed $850,000 annually. Financial Impact: $850,000 is budgeted for this service in the approved Fiscal Year 16/17 budget in account 10085415.64620, Street Sweeping, Contracts for Repairs and Maintenance. Recommended Action: Approve "Maintenance Services Contract Between the City of Huntington Beach and Joe's Sweeping, Inc., DBA Nationwide Environmental Services, to Provide Street Sweeping Services," city-wide for five years in an amount not to exceed $850,000 annually, with an option to extend for up to two additional two-year terms. Alternative Action(s): Do not approve this award. Authorize staff to extend and continue the existing contract on a month - to -month basis until a new vendor is approved. Analysis: Public Works is responsible for the management of the city-wide street sweeping program. The program provides for a contract vendor to perform automated sweeping of just over 30,000 curb miles of residential and arterial streets and medians and in city parking lots on a weekly, monthly or twice monthly basis. In addition, the contract vendor provides regular scheduled sweeping of non - posted areas, and performs as -needed sweeping for special events such as the July 4th Parade and Expo, and U.S. Open of Surfing as well as providing regular and after-hours sweeping services for special circumstances including spills, traffic collisions, and standing water. On July 8, 2016, the Finance Department issued a Request for Proposals (RFP) on behalf of Public Works soliciting proposals for a new five-year contract for city-wide street sweeping services to commence October 1, 2016. Five vendors attended a pre -proposal meeting and three of those vendors submitted proposals. This RFP used a qualifications based selection process. Since street Item 2. - 1 HB -42- Dept. ID PW 16-056 Page 2 of 2 Meeting Date: 10/3/2016 sweeping services affects all of our streets and facilities and impacts a majority of our residents and businesses, the process was designed to ensure that the selected vendor would have the resources to meet our schedule 100% of the time and has equipment that meets current standards, is properly maintained, and is operated by properly licensed, trained personnel. Each of the proposals were evaluated by a staff panel of subject matter experts from the Public Works, Finance, Police, and Community Services departments and scored based on these criteria: 1. Qualifications of Firm — including stability, experience, and adequacy of labor and equipment commitment. 2. Qualifications of Personnel — including experience and appropriate licensing of staff assigned to contract. 3. Related Experience — the firm's favorable experience providing similar scope of services to other municipalities of our size/population. 4. Completeness of Response — inclusion of all requested information and any exceptions or deviations from RFP requirements. 5. Reasonableness of Cost and Price The vendor proposals were reviewed by the panel members and ranked as follows: RANK VENDOR EVALUATION SCORE OVERALL PROPOSAL AMOUNT 1 NES 2,045 $768,303 2 R. F. Dickson Co., Inc. 1,720 $779,704 3 CleanStreet 1,590 $984,193 NES proposal scored highest based on qualifications and provided the lowest overall cost to the city. NES received favorable references from other cities that contract with them for street sweeping. Additionally, NES is the current street sweeping vendor and the City has had favorable experience with this vendor over the eight years of the existing agreement. The recommended contract is for an initial five-year term and provides the city, at its sole discretion, the option to extend for up to two additional two-year terms. The annual not -to -exceed contract amount of $850,000 is the same amount as our current annual street sweeping contract. This amount includes approximately 10% as contingency for emergency and/or additional sweeping services that may occur throughout the year, which would not be expended without the authorization of the Director of Public Works. Environmental Status: Not applicable. Strategic Plan Goal: Enhance and maintain infrastructure Attachment(s): 1. Maintenance Services Contract Between the City of Huntington Beach and Joe's Sweeping, Inc., DBA Nationwide Environmental Services, to Provide Street Sweeping Services 2. Street Sweeping Services Evaluation Summary xB -43- Item 2. - 2 ':f_. R �, � � r x = MAINTENANCE SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND JOE'S SWEEPING, INC., DBA NATIONWIDE ENVIRONMENTAL SERVICES, TO PROVIDE STREET SWEEPING SERVICES THIS Agreement, made and entered into this day of by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and JOE'S SWEEPING, INC., dba NATIONWIDE ENVIRONMENTAL SERVICES, a California corporation, hereinafter referred to as "CONTRACTOR." WHEREAS, CITY desires to engage the services of a street sweeping contractor to provide street sweeping services in the City of Huntington Beach; and CONTRACTOR has been selected to perform said services, NOW, THEREFORE, it is agreed by CITY and CONTRACTOR as follows: WORK STATEMENT CONTRACTOR shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. Said services shall sometimes hereinafter be referred to as "PROJECT." CONTRACTOR hereby designates Ani Samuelian, who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONTRACTOR in the performance of this Agreement. 16-5448/ 144322/DO 3. TERM; TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONTRACTOR are to commence as soon as practicable after the execution of this Agreement by CITY (the "Commencement Date"). This Agreement shall automatically terminate five (5) years from the Commencement Date, unless extended or sooner terminated as provided herein. In its discretion, CITY may renew this Agreement for 2 (two) additional 2 (two) year terms.. All tasks specified in Exhibit "A" shall be completed no later than five (5) years from the Commencement Date of this Agreement. The time for performance of the tasks identified in Exhibit "A" are Generally to be shown in Exhibit "A." The street sweeping schedule shall be as shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONTRACTOR. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONTRACTOR on a time and materials basis at the rates specified in Exhibit "A," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed Eight Hundred Fifty Thousand Dollars ($850,000.00) per fiscal year. Upon subsequent renewal, compensation shall not exceed Eight Hundred Fifty Thousand Dollars ($850,000.00). EXTRA WORK In the event CITY requires additional services not included in Exhibit "A," or changes in the scope of services described in Exhibit "A," CONTRACTOR will undertake such work after receiving written authorization from CITY. Additional 2 16-5448/144322/DD compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT A. CONTRACTOR shall be entitled to monthly payments toward the fixed fee set forth herein in accordance with the progress and payment schedules set forth in Exhibit "B." B. CONTRACTOR shall submit to the CITY an invoice for each monthly payment due. Such invoice shall: 1) Reference this Agreement; 2) Describe the services performed; 3) Show the total amount of the payment due. Upon submission of any such invoice, if CITY is satisfied that CONTRACTOR has successfully completed the tasks in accordance with this Agreement, CITY shall promptly approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONTRACTOR in writing of the reasons for non -approval, within seven (7) calendar days of receipt of the invoice. C. Any billings for extra work or additional services authorized by CITY shall be invoiced separately to CITY. Such invoices shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is 3 16-5448/144322/DO satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remained of this Agreement. 7. INDEMNIFICATION. DEFENSE. HOLD HARMLESS CONTRACTOR hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents, and volunteers from and against any and all, claims, damages, losses, expenses, judgments, demands defense costs, and consequential damage or liability of any kind or nature, however caused, including those resulting from death or injury to CONTRACTOR'S employees and damage to CONTRACTOR'S property, arising directly or indirectly out of the obligations or operations herein undertaken by CONTRACTOR, caused in whole or in part by any negligent act or omission of the CONTRACTOR, any subcontractors, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, including but not limited to concurrent active or passive negligence, except where caused by the active negligence, sole negligence, or willful misconduct of ZD the CITY. CONTRACTOR will conduct all defense at its sole cost and expense and CITY shall approve selection of CONTRACTOR'S counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by CONTRACTOR. 4 16-5448/144522/DO 8. WORKERS' COMPENSATION AND EMPLOYER'S LIABILITY INSURANCE Pursuant to California Labor Code Section 1861, CONTRACTOR acknowledges awareness of Section 3700 et seq. of this Code, which requires every employer to be insured against liability for workers' compensation; CONTRACTOR covenants that it will comply with such provisions prior to commencing performance of the work hereunder. CONTRACTOR shall obtain and furnish to City workers' compensation and employer's liability insurance in an amount of not less than the State statutory limits. CONTRACTOR shall require all subcontractors to provide such workers' compensation and employer's liability insurance for all of the subcontractors' employees. CONTRACTOR shall furnish to CITY a certificate of waiver of subrogation under the terms of the workers' compensation and employer's liability insurance and CONTRACTOR shall similarly require all subcontractors to waive subrogation. 9. INSURANCE In addition to the workers' compensation and employer's liability insurance and CONTRACTOR'S covenant to defend, hold harmless and indemnify CITY, CONTRACTOR shall obtain and furnish to CITY, a policy of general public liability insurance, including automobile liability and motor vehicle coverage covering the PROJECT. This policy shall indemnify CONTRACTOR, its officers, employees and agents while acting within the scope of their duties, against any and all claims arising out or in connection with the PROJECT, and shall provide coverage in not less than the following amount: combined single limit bodily injury and property damage, including products/completed operations liability and blanket contractual liability, of One Million 16-5448/144322/DO Dollars ($1,000,000) per occurrence. If coverage is provided under a form which includes a designated general aggregate limit, the aggregate limit must be no less than One Million Dollars ($1,000,000) for this PROJECT. This policy shall name CITY, its officers, elected or appointed officials, employees, agents, and volunteers as Additional Insureds, and shall specifically provide that any other insurance coverage which may be applicable to the PROJECT shall be deemed excess coverage and that CONTRACTOR'S insurance shall be primary. Under no circumstances shall said above -mentioned insurance contain a self - insured retention, or a "deductible' or any other similar form of limitation on the required coverage. 10. CERTIFICATES OF INSURANCE, ADDITIONAL INSURED ENDORSEMENTS Prior to commencing performance of the work hereunder, CONTRACTOR shall furnish to CITY certificates of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverages as required by this Agreement; the certificates shall: provide the name and policy number of each carrier and policy; 2. state that the policy is currently in force; and promise to provide that such policies will not be canceled or modified without thirty (30) days' prior written notice of CITY. CONTRACTOR shall maintain the foregoing insurance coverages in force until the work under this Agreement is fully completed and accepted by CITY. 6 16-5448/144322/DO The requirement for carrying the foregoing insurance coverages shall not derogate from the CONTRACTOR'S defense, hold harmless and indemnification obligations as set forth under this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of all the policies of insurance. CONTRACTOR shall pay, in a prompt and timely manner, the premiums on all insurance hereinabove required. CONTRACTOR shall provide a separate copy of the additional insured endorsement to each of CONTRACTOR'S insurance policies, naming CITY, its officers, elected and appointed officials, employees, agents and volunteers as Additional Insureds, to the City Attorney for approval prior to any payment hereunder. 11. INDEPENDENT CONTRACTOR CONTRACTOR is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONTRACTOR shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONTRACTOR and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT The parties intend that this Agreement shall be for a term of five (5) years, and may be renewed as set forth herein upon mutual agreement of the parties. All work required hereunder shall be performed in a good and workmanlike manner. However, in order to comply with the municipal debt limitation as contained in the California 7 16-5448/144322/DO Constitution, CITY may terminate CONTRACTOR's services hereunder at any time with or without cause, and whether or not PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONTRACTOR as provided herein. 13. ASSIGNMENT AND SUBCONTRACTING This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONTRACTOR to any other person or entity without the prior express written consent of CITY. 14. BUSINESS LICENSE CONTRACTOR will be required to obtain a business license from CITY. 15. NONDISCRIMINATION CONTRACTOR shall not discriminate in any manner against any person by reason of race, religion, creed, color, natural origin, ancestry, physical handicap, medical condition, marital status or gender. CONTRACTOR shall comply with the CITY adopted program for equal employment opportunities. 16. CITY EMPLOYEES AND OFFICIALS CONTRACTOR shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 17. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONTRACTOR'S agent (as designated in Section 1 8 16-5448/144322/DO hereinabove) or to CITY's Director of Public Works as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONTRACTOR may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail -return receipt requested: TO CITY: City of Huntington Beach Attn: Director of Public Works 2000 Main Street Huntington Beach, CA 92648 18. CONSENT TO CONTRACTOR: Nationwide Environmental Services Attn: Ani Samuelian, Director 11914 Front Street Norwalk, CA 90650 (562) 860-0604 When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 19. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 20. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, 9 16-5448/144322/DO define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 21. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 22. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 10 16-5448/144322/DO 23. IMMIGRATION CONTRACTOR shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 24. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONTRACTOR and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONTRACTOR understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONTRACTOR. 25. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof. each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the non -prevailing party. 26. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 27. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 11 16-5448/144322/DO 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 12 16-5448/144322/DO IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers the day, month and year first above written. CONTRACTOR JOE'S SWEEPING, INC., dba NATIONWIDE ENVIRONMENTAL SERVICES, a California corporation By: 1i Sri ,' l(00►�1 print name ITS: (circle ooze) Chairman/PresidentiVice President/ Member -Manager By: Un A1�TI2 A') dy print name ITS: (circle one) Secretary/Chief Financial Officer/ Asst. Secretary — Treasurer / Member -Manager 13 16-5448/144322/DO CITY OF HUNTINGTON BEACH, a municipal corporation of the State of California Clerk APPROVED City Attorney Pjw gkUoWo ,%k' V INITIATED AND APPROVED: 7 Director of Pu is V� orks REV , ND APPROVED: /Miy Manager 1. SCOPE OF PROJECT I. CONTRACTOR QUALIFICATIONS CONTRACTOR must meet all of the following requirements, which may be waived only at CITY's sole and absolute discretion: Personnel Information The names and resumes of the principal officers, partners, and or officials shall be submitted. The names(s) and resume(s) of the individual(s) who will be considered in responsible charge of the City of Huntington Beach street sweeping contract shall be clearly indicated. Drivers must be capable of communicating effectively in English, in order to communicate with city staff and residents, if needed. Contractor's drivers shall maintain safety and driving records in accordance with Federal, State, County, and City regulations. The names and years of experience of sweeper drivers and backup personnel with copies of State of California Department of Motor Vehicles records are also to be submitted. Sweeper drivers must have five years of experience. Sweeper Drivers DMV record shall not have 2 or more violation points in a 12 month period. A DUI and Hit & Run each constitute 2 violation points (Vehicle code section 12810). Sweeper operators shall be equipped with cellular phones. Operators shall be required to answer or return any cell phone calls within five minutes. Operators must adhere to California Senate Bill 1613 requiring the use of a hands free device when using a cell phone while driving. Subcontractors CONTRACTOR must include in their proposal complete identification of all subcontractors, including business address, telephone number, point of contact and work to be performed. For subcontractors performing the work called out in this agreement, the same information requested of CONTRACTOR must also be provided for the subcontractor. Equipment Contractor shall fiunish Four.(4) Primary Street Sweepers, One (1) Back -Up Street Sweeper, functioning back-up sweeper vehicles, and street sweeper operators to perform the services described in this proposal. Contractor must have sufficient back-up sweepers to perform services when primary sweepers are unavailable due to repairs or maintenance. Regenerative air vacuum type sweepers shall be used for all sweeping. All equipment must meet Rules 1186 and 1186.1 of the South Coast Air Quality Management District. The CITY WIDE STREET SWEEPING EXHIBIT A page of Z/7 - equipment shall be sufficient to perform the work required herein during the hours specified. In the event that a primary sweeper requires repair or replacement, a back-up sweeper must be available so that the established sweeping schedule does not fall behind. The successful Contractor shall be responsible for the repair, maintenance, and service of its street sweeping equipment. Existing Inventory CONTRACTOR must provide a detailed inventory of the CONTRACTOR'S equipment and accessories that will be used to fulfill this contract. The inventor of the sweeper equipment shall include the following: ® Type (i.e. vacuum, mechanical broom, regenerative air, etc.) model/brand, year of manufacture, and the date the vehicle was acquired. m Service records for each vehicle with total number of miles and hours (miles only, if vehicle is not equipped with an hour meter) each vehicle has been in service. ® Anticipated remaining useful life as of the date of inventory. a Type and manufacturer of recording device for hour of operation, miles per hour, brush operation monitoring, and Global Positioning System (GPS) tracking system. All sweeper vehicles used shall not exceed 2 years in age. Overhauled sweeper vehicles 2 years or older will not be acceptable. Age of sweeper shall be determined and verified by California Department of Motor Vehicle (DMV) registration. All sweeper vehicles shall be in "good" condition. A vehicle in good condition, on the whole, must not have any major flaws (no body damage). The interior and exterior must have very few, if any, apparent dings, scratches, or defects, and the paint is still intact. The body of the vehicle should be rust free or have very little rust. The tires must all match with little wear. Sweeper vehicles shall be subject to inspection by the Fleet Supervisor or his designee. The Fleet Supervisor or his designee reserves the right to require any corrections deemed necessary to reflect acceptable service standards. Sweepers must have means to monitor locations, speeds, hours of operation for reporting purposes. *"Refer to Track, Gather, and Provide Real -Time Data in this section"*. Sweeper vehicles shall have magnetic signage to include the phrase "Under contract with The City of Huntington Beach" in six inch letters on both sides of the vehicles. Final approval of signs must be granted by the Maintenance Operations Manager or his designee prior to use. CITY WIDE STREET SWEEPING EXHIBIT A page 2 of '-T 7- Leased Equipment All leased equipment shall be listed separately with the same detailed existing inventory listing from the previous section; the time remaining on each sweeper's lease and options for renewal, where applicable, shall be stated. II. SCOPE OF WORK CONTRACTOR shall use and furnish, at the firm's own expense, all labor, equipment, and materials necessary for the satisfactory performance of the street services set forth herein. The work to be performed under these specifications consist of providing street sweeping services for the City of Huntington Beach in pre -designated areas of the CITY on CITY determined schedules and at CITY selected hours of each day of the week. Sweeping Description General — street sweeping shall include picking up silt, mud, sand, dirt, paper, leaves, grass, miscellaneous trash/debris, and standing water in swales. Normal sweeping coverage shall be a nominal eight (8) + foot path from outer edge of extended gutter broom to opposite end of pick up head. For bike lanes in excess of eight feet in width, both gutter booms shall be used. Residential local streets shall be swept along all curbs on both sides of each street, including full lengths of each block, each knuckle, each cul-de-sac, and across each cross gutter. Parking lots shall be swept and cleaned for full area coverage. Additionally, areas not accessible to be swept by mechanical means shall be cleaned by hand, or, by way of a back pack blower in conjunction with normal sweeping of parking lot. Measurements for parking lots shall be measured by approximate square feet provided. Special street sweeping shall consist of, but is not limited to the following: Fourth of July Parade event(s), US Open of Surfing event(s), Huntington Beach Fire & Police Department event(s), Community Services event(s), Asphalt and Paving Project(s). Isolated auxiliary sweeping — sweeping outside of normal paths is anticipated to be isolated and minimal, however, small areas of dropped or left behind debris/material may be observed, and the Contractor shall make additional sweeps and no additional compensation will be allowed. Pressure washing & recovery shall consist of, but is not limited to the following: Paint Spills, Hydraulic Oil Spills, Dirt/Silt. CITY WIDE STREET SWEEPING EXHIBIT A page of �7 Pre -designated areas consist of the following: ® Various districts of residential local streets. ® Various areas posted for one side sweeping per sweeping day within posted time frames. m Various areas of residential local streets posted for days of the week and at posted time frames. ® Arterial Highways, Majors, Primaries, and Secondaries. ® Curb and Gutter sides, curb and gutter medians, curb and gutter one side, i.e. perimeters. ® Painted medians. ® City parking lots. ® Commercial/Industrial areas. Pre -Determined Schedules Residential local streets shall be swept once per week or twice per month as directed, on various days of either 1st, 2nd, 3', or 4 h week of the month. Posted residential locals have time frames in addition to the daily schedules that must be adhered to. Parking lots shall be swept on the same schedule as the respective district where located or as noted on the contract area schedule listing. Arterial median, painted median lanes, and intersections shall be swept in conjunction with Route 4, or, as directed by the City. III. GENERAL SPECIFICATIONS Holidays Contractor shall not provide sweeping services on any of the following Holidays: New Year's Day, President's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, Day after Thanksgiving, Christmas Day Prior to commencement of contract work, agreement on days of make-up sweeping due to holidays shall be reached by comparing those recognized by the bargaining units of the City, Contractor's operators, and refuse disposal personnel. Those holidays that are the same in all three groups shall become the official list for this contract, and shall be recorded as such by a letter to file. CITY WIDE STREET SWEEPING EXHIBIT A page 4 of Z_/7_Z Sweeping Services Management Plan CONTRACTOR shall have a plan for insuring that all streets are swept. The Management Plan must include solutions that consider population growth, parked cars, refuse pickup services, etc. CONTRACTOR is encouraged to use the latest technological advances in their plan to achieve their management plan objectives. In order to give CONTRACTOR a more accurate idea of the scope of work, the approximate annual curb miles are as follows: Residential Streets: 30,060 CM Arterial Streets: 700 CM Raised and Painted Medians: 1,030 CM It is the responsibility of CONTRACTOR to measure the exact number of curb miles, as part of the Sweeping Services Management Plan. Delays in Sweeping In the event of inclement weather, CONTRACTOR shall not be required to perform regular scheduled sweeping. CONTRACTOR shall, immediately upon direction from the Maintenance Operations Manager or authorized designee, sweep any streets that become littered with storm debris or become impassable due to collected water. During inclement weather which prevents adherence to the regular sweeping schedule for two or less days in a given week, the sweeping areas so affected by the weather shall be swept within five (5) days of the scheduled sweeping without interruption of the regular sweeping schedule. The Maintenance Operations Manager or authorized designee reserves the right to determine what constitutes inclement weather. CONTRACTOR shall perform all extra work required by such inclement weather without additional charge, and shall provide CITY with a schedule of when the makeup sweeping will be completed. Track, Gather, and Provide Real -Time Data The selected vendor must have the ability to track, gather, and provide real-time data with the use of a GPS tracking system, or acceptable alternate system, for each sweeper while performing services for the CITY. Real time access to GPS shall be provided to CITY. CITY will request a report, on an as -needed basis, that includes, but is not limited to the following: a. Speed b. Direction c. Location on map d. Address e. Distance traveled The recorded data intervals must not exceed one (1) minute between records (Ping Rate equal to or less than one (1) minute) and the searchable records must be kept for a minimum of six (6) months. CITY WIDE STREET SWEEPING EXHIBIT A page of Communication CONTRACTOR shall provide equipment for two-way voice or text message communication between the City of Huntington Beach and the individual sweepers. Contractor Response CONTRACTOR shall respond within 24 hours to requests or complaints from the CITY. Disposal of Sweeping All debris and refuse material swept by the CONTRACTOR shall be disposed of, at no cost to the Contractor, to Rainbow Environmental Services Transfer Station located at 17121 Nichols Street, Huntington Beach, CA 92647. Temporary storage sites for debris and refuse material swept by the CONTRACTOR shall not be allowed. The CONTRACTOR shall furnish all copies of weight tickets generated from disposal each month with the monthly invoice. Speed Limit of Sweepers Sweepers shall not operate above eight (8) M.P.H. Street Sweeping Complaints CONTRACTOR shall investigate any resident complaints that may concern or involve the performance of the drivers and their operation. CONTRACTOR shall report to the Maintenance Operations Manager or authorized designee on the following working day as to the action or procedure taken with reference to any complaints. Storage of Equipment CONTRACTOR shall be responsible for providing storage for any sweeping equipment, supplies, and personal vehicles. Courteous Operation Contractor shall perform sweeping operations in a manner that causes a minimum inconvenience to the residents and businesses within the CITY. CONTRACTOR shall ensure that sweeper operators conduct their activities in a professional and courteous manner. Accident Reports CONTRACTOR shall provide a copy of a detailed written report of any and all accidents involving CONTRACTOR's vehicles, personnel and/or equipment while operating within the City, to the designated City representative within twenty-four (24) hours from the date and time of the accident. Said report shall include the date and time of the accident, and a copy of any law enforcement reports or reference identification resulting from the accident. CITY WIDE STREET SWEEPING EXHIBIT A page of� CONTRACTOR shall provide the name and contact information of CONTRACTOR's safety officer, including cell phone for emergency contact. Record Keeping CONTRACTOR shall maintain a daily log detailing curb miles swept each day, scheduled areas missed, scheduled areas swept, date and time missed areas were swept, reasons scheduled sweeping was not performed or completed as scheduled, and total tons of debris removed from the City of Huntington Beach. The report shall also specify the number and nature of complaints received, when they were responded to, and how the complaints were resolved. CONTRACTOR shall submit to the City a monthly and an annual report that summarizes curb mileage for residential, arterial, and industrial areas swept and weight of material disposed. CONTRACTOR shall meet all Federal, State, or Local regulations pertaining to sweeper equipment operation. CONTRACTOR shall provide all necessary operational information and data that may be required to complete the reporting requirements of any legally established regulatory agency. Compensation & Invoicing Compensation for all services shall be based on the proposed and awarded fee schedule, per the specifications and details in this Agreement. Invoices submitted by Contractor shall be paid in accordance with the terms stated on the signed Agreement. The approved pricing shall remain in effect unless modified by mutual written consent of both parties. CITY requires the CONTRACTOR to provide monthly invoices for services. Upon the request of the City, the Contractor shall submit the following information per vehicle: ® GPS Data Water usage and meter reads including the date the meter was read ® Sweeper CNG usage ® Routes completed ® Curb miles swept ® Complaint log Liquidated Damages Failure of the Contractor to complete the work in accordance with the specifications will result in damages being sustained by the Contractor. The following are cause for liquidated damages: a. Operation of sweeper without using sufficient water to control dust. b. Operation of sweeper exceeding the stated speed limits for operation. c. Missing scheduled sweeping days without providing prior notice to, and acknowledgement by, the Operations Manager, or authorized designee (including inclement weather). CITY WIDE STREET SWEEPING EXHIBIT A page ` q of 7 7 d. Poor results — dirt/debris left behind e. Any failure or refusal by Contractor to perform in accordance with the terms of this contract. Upon the first occurrence of any of the foregoing acts, Contractor will be notified in writing by the City. Contractor shall respond within five (5) days with a written plan stating how compliance with the requirements of the agreement must be met. If there is a second occurrence of the same act by Contractor within a thirty -day (30) period, the City shall have the right to withhold payment of $500.00. Each separate and subsequent occurrence of the same act shall result in a liquidated damages charge in the amount of $500.00. Additional/Added Posted Streets In the event of additional posted streets are added in the City of Huntington Beach, the Maintenance Operations Manager or his designee shall place them on the appropriate Sweep Schedule. CITY will provide thirty (30) days, written advance notice of changes to the route or the frequency. Use of City Water System and Water Meters CONTRACTOR shall make arrangements with the City of Huntington Beach Utilities Division for requirements, location of source, and payment prior to the taking of any water from the City system. CONTRACTOR must install a City provided water meter (with eddie valve) for each sweeper in use. Public Works personnel will be required to take meter readings for monthly billing. For every 748 gallons used there will be a $1.45 charge, plus a 5% utility tax. Each sweeper must be inspected by Utilities Cross Connection Control Specialist prior to first use. Measurements It is the responsibility of CONTRACTOR to make all measurements to determine his proposal price. The City of Huntington Beach will not be responsible for determining the quantities of materials necessary to complete the work specified. City of Huntington Beach Business License CONTRACTOR and any Subcontractors are required to obtain a City of Huntington Beach Business License prior to award of Contract, and to maintain the license for the entire term of the Agreement. CITY WIDE STREET SWEEPING EXHIBIT A page of !-r Prevailing Wage Street sweeping is not subject to prevailing wages per: State of California Department of Industrial Relations Decision on Administrative Appeal RE: Public Works Case No. 2005-007 Street Sweeping City of Santa Clarita Term of Agreement The City, at its option and with Contractor concurrence, may renew this Agreement for two (2) additional two (2) year periods on the same terms and conditions as provided herein, including a provision for a Consumer Price Index (CPI) adjustment in the cost of the Agreement. This option may be exercised only if the Contractor demonstrates superior performance in providing services during the prior five (5) year Agreement term and in each successive two (2) year term thereafter. If an increase in compensation for service in succeeding option periods is requested, the Contractor must provide detailed supporting documentation to justify the requested rate increase. The requested increase will be evaluated by the City, and the City reserves the right to negotiate, accept or reject the Contractor's requested compensation increase. This Agreement's compensation terms may be adjusted by a mutually agreeable amount based on and no greater than the Consumer Price Index for All Urban Consumers (CPI-U) for Los Angeles -Riverside - Orange County, CA. changes over the previous contract period. Requests for price changes must be made by the Contractor in writing sixty (60) days before the end of the then -current agreement period and is subject to negotiation or rejection by the City. Compensation increases shall only be considered at the expiration of each two year contract extension period. CITY WIDE STREET SWEEPING EXHIBIT A page q of 7 - CITY WIDE STREET SWEEPING SERVICES PROPOSAL DUE DATE: AUGUST 11, 2016 * 4:00 Ply SUBMITTED BY. rel 0 Division ofJoe's Sweeping, Inc. 11914 FRONT STREET, NORWALK, CA 90650 PH. (562) 860-0604 - FAX (562) 868-5726 www.iies-sweepiiig.com WIDE STREET SWEEPING EXHIBIT A Page / 0 of '/ 7 NO Division olJoes SW Ping, Inc rya August 10, 2016 Mr., Jim Slobojan Finance Department City of Huntington Beach 2000 Main Street Huntington Beach, CA 92647 Re; RFP for City Wide Street Sweeping Services Dear Mr, Slobojan: Nationwide Environmental Services (NES), one of the first certified street sweeping contractors in the nation has provided street sweeping services to over 40 municipalities in the Southern California region since 1968 and has proudly been providing street sweeping services to the City of Huntington Beach since 1999. NES is second generation and a family owned street sweeping contractor providing state-of-the-art street sweeping, catch basin cleaning, graffiti abatement, bus stop maintenance, parking lot sweeping and roll -off services at competitive Prices, As a division of Joe's Sweeping, Inc., NES pledges to continue to provide the excellent and professional service that, historically, has been proven to be our company's most distinguishing attribute. NES is the leading provider of street sweeping services in Southern California and has one of the largest fleet of alternative fueled street sweepers to assist municipalities in complying with SCAQMD Rule 1186 and 1186.1. NES is proud to state that it is the first street sweeping company_ in the world to have its own in- house alternative fueling (CNG) station. NES not only provides clean, alternative fuel street sweepers but also has an outstanding fleet maintenance and safety program. NES is committed in providing quality street sweeping services with a, dedicated staff to ensure a clean, healthy and safe environment with competitive rates. NES is known for its reliability, reputation and quality services with a courteous and responsive customer service department. NES'street sweeping services will include but not limited to picking up silt, mud, sand, dirt, paper, leaves, grass, and miscellaneous trash/debris, 1 1914 Front Street C-Igr)k ,tea Thy§btuJ'�T8t0-0604 a Fax (562) 868-5726 WW. o�S- svyre�eping.com page / / August 10, 2016 Page 2 Upon award, this contract will be managed from our office located at 11914 Front Street, Norwalk, CA 90650. In addition to our toll -free number, NES has a 24/7 answering service (562) 860-0604 which can be utilized at any time, NES is known in the industry to have the fastest and most efficient customer service department. NES looks forward to contracting sweeping services with the City of Huntington Beach and guarantees the proposed rates will be valid for a period of at least 180 days. If you have any questions, please feel free to contact me at (562) 860-0604. Thank you for your consideration. Vice President CITY WIDE STREET SWEEPING EXHIBIT A page �� of `77 N�........v wire En ui ru-n ►i�i��e nit a I 5e►'uice Scope of Service NES will provide street sweeping services based on the requirements and schedule as stated in the RFP. Sweeping services will be performed in accordance to the highest maintenance standards. NES' "Clean Sweep" policy will be implemented throughout the course of the contract term, which is making as many passes as necessary to maintain streets free of debris. Street sweeping will include picking up silt, mud, sand, dirt, paper, leaves, grass and miscellaneous debris and standing water in swales. Residential streets will be swept along all curbs on both sides of each street, including full lengths of each block, each knuckle, each cul-de-sac, and across each cross gutter. The full area of parking lots will be swept and cleaned and if an area cannot be cleaned by the street sweeper it will be hand swept or cleaned using a back pack blower. NES provides consistent and thorough sweeping services, thereby, ensuring not only a cleaner environment in which to reside and work, but additionally, assists communities in diverting debris from storm drain systems The diversion of debris is an important step in meeting NPDES (National Pollutant Discharge Elimination System) mandates Special Sweeping NES will perform sweeping services for the Fourth of July Parade event(s), US Open of Surfing event(s), Huntington Beach Fire & Police Department event(s), Community Services event(s), Asphalt and Paving Project(s). NES will also provide pressure washing with waste water recovery services for paint spills, hydraulic oil spills, and dirt/silt. Equipment All street sweepers utilized in the City of Huntington Beach will be fueled with compressed natural gas (CNG) and will be in compliance with all federal, state, and AQMD regulations, including AQMD Rule 1186.1. All street sweepers will be equipped with rotating amber dome lights, DMV night traveling amber side, rear, and top lights, on board water meters, dual side gutter brooms, and a set of road trouble fluorescent triangles. The street sweepers will also have GPS (Teletrac) systems installed which will enable us to view the sweepers. Each street sweeper will have signs on each side which will read as follows, "Serving the City of Huntington Beach" and each street sweeper will also have identifiable signs on each side with our company name and telephone number. Employees will operate sweepers no more than 8 miles per hour while the brooms are down in operating position. If needed, all sweepers are equipped with push brooms/shovel to maintain cul-de-sacs, street ends and portions of parking lots. CITY WIDE STREET SWEEPING EXHIBIT A page Ji of LIF_ Nati n isle E►iuiro ►n���►1►ta/ 5er i ees ' WORK PLAN Management Plan NES is aware that there are approximately 30,060 curb miles of residential streets, 700 curb miles of arterial streets, 1,030 curb miles of raised and painted medians. In addition, NES will measure and make certain of the exact curb miles. NES will maintain a firm schedule and is aware that streets are posted for no parking. Maintaining a firm sweeping schedule will avoid issues of parked cars. NES will coordinate with the Parking Control Officers from the City of Huntington Beach. NES currently has a great relationship with the City's refuse hauler and will continue to work with the refuse hauler to prevent any service issues. Inclement Weather Upon notification from the City, NES will not provide sweeping services during inclement weather. However, NES has and will continue to keep its employees on a four (4) hour standby period. If inclement weather prevents sweeping for two (2) or less days in a given week, the area affected will be swept within five (5) days of the scheduled sweeping without interruption of the regular sweeping schedule. Any extra work performed due to inclement weather will be performed at no additional cost to the City. Safety Safety comes first at NES; therefore, all work performed under this contract will be performed with the maximum safety to the public and where applicable. NES complies with all safety standards required by CAL OSHA and has an excellent safety record. (See attached Safety Record Letter, page 54). NES will provide all safeguards and protective devices to protect the health and safety of its employees, the safety of the City officials and the public. Water NES will make arrangements with the City of Huntington Beach Water Department to obtain water for street sweeping services. Contractor's Office NES' office is located at 11914 Front Street, Norwalk, CA and is open Monday through Friday from 7:00 am to 5:00 pm. NES has a 24/7 dispatch service (answering service) available to assist the City with any type of request. The answering service is capable of contacting all management personnel at any given time; thereby, guaranteeing immediate response to service requests. In addition, all employees will be equipped with cellular telephones in order for the City and NES' dispatch department to communicate directly with the sweeper operators. CITY WIDE STREET SWEEPING EXHIBIT A' page 1� °f —7- Nalt1 an w��c/e E17�%u lrlinJ7 l7 : � / Emergency Services NES will provide the City with the names and telephones numbers of at least two (2) management personnel who can be contacted for emergency requests. Complaints Any complaint brought to NES` attention will be investigated and resolved within 24 hours and the attached Complaint Form (See attached, page 8) will be completed by NES. NES will maintain a log of all complaints received and the: corrective actions implemented. On the following working day of a complaint, NES will provide the City`s Operation Manager or designee, a report as to the action/procedure taken to resolve the complaint. Accidents NES will provide the City a detailed written report regarding all accidents involving NES` vehicles, personnel, and equipment while operating in the City of Huntington Beach, Rules & Regulations NES complies with all federal, state and local rules and regulations, including but not limited to Cal OSHA, SCAQMD Rule 1186 and 1186.1. Insurance NES will meet all the insurance requirements of the City of Huntington Beach. Business License NES has a current business license from the City of Huntington Beach and will maintain an active license for the: life of the contract. Subcontractors NES will not utilize any subcontractors. CITY WIDE STREET SWEEPING EXHIBIT A Page /5 0f 4�7 NATIONWIDE ENVIRONMEN Irl SEIZ!/ICES DIVISION OF )OE'S SWEEPING, INC. COMPLAINT REPORT® CITY DATE: TIME: A.M. ❑ P.M. ❑ NAME OF PERSON CALLING: _ ADDRESS & STREET: CROSS STREET DAY OF ROUTE NAME OF DRIVER UNIT # COM PLAI NT, RETURN TO LOCATION TIME A.M. ❑ P.M. ❑ NAME OF DRIVER CORRECTING COMPLAINT REMARKS: CITY WIDE STREET SWEEPLNG EXHIBIT A page 16 of � 5erui oe5 ' QUALITY CONTROL The attached Route Inspection Forms (see attached, page 10) will be completed regularly. Supervisors as well as the project manager will be available to meet with the City staff to discuss any issues. The supervisor will be responsible for the following: © Make sure the routes are started and completed on time ® Identify any problem areas ® Correct all deficiencies ® Complete daily inspection reports Discuss deficiencies with the employees to prevent recurrence provide employees with feedback ® Constantly remind employees about NES' "Clean Sweep" policy, which is making as many passes as necessary to. maintain streets free of debris NES' management team will make certain all scheduled routes are completed each day in accordance with the street sweeping schedule approved by the City. One of the most important aspects of street sweeping is assuring the residents they will receive high quality services. There are many factors involved in doing so: first, we make certain the same sweeper operator cleans the streets on a regular basis; second, we make certain all drivers are consistent in their sweeping pattern to allow the residents to move their parked cars from the streets in a timely manner; third, employees make as many passes as necessary to ensure clean streets free of debris. CITY WIDE STREET SWEEPING EXHIBIT A Page 7 Of TT P`� k E + { t ma .................. I Im Department of Public Works STREET SWEEPING ROUTE INSPECTTION FORM SUBMI'FrED BY NATIONWIDE ENVIRONMENTAL SERVICES Date: Time: Day of Route: ❑ Mon. ❑ Tue. ❑ Wed. ❑ Thur. ❑ Fri. Location: Interference to the Sweeper's Right of Way ❑ Low Hanging Tree ❑ Residential Trash Containers ❑ Road Construction ❑ Pot Holes ❑ other Sweeper operator: ❑ Raised Curbs & Gutters ❑ High Volume of Parked Vehicles ❑ Abandoned Vehicles ❑ Illegal]), Dumped Large Items Date: CITY WIDE STREET SWEEPING EXHIBIT A Page /0 °f `7 7 Nationwide Environmental Services (NES) general work plan to meet street sweeping requirements for the City of Huntington Beach includes a well -managed administration and operational structure supported by interdepartmental teamwork, NES has reviewed the RFP and the maps thoroughly and has completed a physical inspection of all the streets within the City of Huntington Beach, Nonetheless, NES is familiar with the needs of the City as NES has been providing street sweeping services to the City of Huntington Beach since 1999. If awarded, the implementation plan will be smooth with no interruptions to the residents and businesses as NES will maintain the same high quality sweeping services the City has been accustomed to. NES' operations manager will meet with City representatives to examine and evaluate the sweeping schedule according to contract specifications and schedules. During the term of the contract, NES' management team will meet with City staff on a weekly basis to discuss any concerns and review sweeping performance. The weekly meetings with City staff will be the only task required from the City. NES' street sweeping services will include but not limited to, picking up silt, mud, sand, dirt, paper, leaves, grass, miscellaneous trash/debris and standing water. Employees at NES are experienced, trained and expected to make a `Clean Sweep" (i.e., as many passes required to eliminate debris from all areas) of all streets. Employees fully understand their responsibilities and debris not picked up by the street sweeper will be hand swept by the driver before leaving the area. Please see NES' work plan for additional details regarding the scope of work. NES employs a staff of over 80 street sweeper operators which are experienced and dedicated in keeping the environment clean and free of debris. Our employees wear company issued- uniforms, which we believe is just one step to preventing possible injury due to loose or unacceptable clothing attire. It is our company's policy to provide our employees with proper safety training, therefore, all employees attend regularly scheduled company safety meetings to ensure proper safety standards are being met for a safe work place. To assist NES in employee communication, all employees are equipped with cellular telephones which allows NES the capability of communicating with its employees at any given time, thus, allowing NES to respond promptly to events and possible emergencies. CITY WIDE STREET SWEEPING EXHIBIT A page I / of % 7 EQUIPMENT Equipment: NES has a fleet of over 70 sweeping and cleaning vehicles including back-up street sweepers. NES has placed an order to purchase four (4) brand new street sweepers for the City of Huntington Beach (see attached, page 13). Until delivery of the new street sweepers, NES will utilize the sweepers listed below. Street sweepers utilized in the City of Huntington Beach will be equipped with safety features, painted in uniform color and will have logos and/or place cards for proper City of Huntington Beach Contractor identification. In addition, all street sweepers will be equipped with GPS (Teletrac) tracking systems which monitors speed, hours of operation and brush operation for reporting purposes. All equipment will be kept in safe working order and will be licensed and maintained in a safe and proper operating condition. Only sweepers powered by approved alternative fuels in accordance with SCAQMD Rule 1186 (PM10) and Rule 1186.1 will be utilized in the City of Huntington Beach. Unit # Year Make Model Type Miles Hours Fuel Type Life Span 245 2016 Freightliner TYMCO 600 Regenerative Air 800 10 CNG 9+ 244 2016 Freightliner TYMCO 600 Regenerative 2,900 89 CNG 9+ Air 242 2015 Freightliner TYMCO 600 Regenerative 8,110 950 CNG 9+ Air 241 2015 Freightliner TYMCO 600 Regenerative 7,565 823 CNG 9+ Air 240 2015 Freightliner TYMCO 600 Regenerative 11,230 1,590 CNG 9+ Air 239 2015 Freightliner TYMCO 600 Regenerative 15,875 2,010 CNG 9+ Air ADDITIONAL VEHICLE IIbFORAIATIOTV AVAILABLE UP01V REQUEST Maintenance All street sweepers are inspected at a minimum of twice per day. Drivers are required to perform pre -trip and post -trip inspections daily. NES also has a successful preventive maintenance program and is proud to state that NES has always received excellent reviews/inspections from the CHP. CITY WIDE STREET SWEEPING EXB BIT A page 2D °f N -y� f � 43• c.qurpmenl cOrur ar 4y Industrial /Municipal SweepersY& Scrubbers duly 29, 2016 Nejteh Der Bedrossian Nationwide Environmental Services 11914 Front Street Norwalk, 90650 Dear Nejteh: This letter is regarding the order of four Tymco model 600 CNG Regenerative Air Street Sweepers mounted on our 2017 Freightliner M2 112 chassis. We acknowledge the order and understand that these units will be used for your City of Huntington Beach sweeping contract. Recently I had a conversation with Tymco regarding delivery times. As of today I believe two of the sweepers will be delivered within 90 days and the other two within 120 days from order date. Should you need any additional information or have any questions please feel free to contact us. As always we appreciate your business and thank you for the order! Sincerely, Bryan Saunders. Sales Manager cellular 909-772-1554 Direct 909-594-9493, ext. 313 Fax 909-594-7436 Email bsaunders@marcoequip.com 130 Atlantic Street ® Pomona, CA 91768 ® (909)594-9493 ® FAX (909)594-7436 info@.mareoequip.com ® www.marcoequip.com Page 2-' of �- W All street sweepers utilized in the City of Huntington Beach will have installed a GPS (Teletrac) monitoring system that will enable the City of Huntington Beach to view via computer (Internet) where the sweepers are at all times. The system will be capable of the following: ® Capable of gathering and reporting the following real time data: speed, direction, location on a map, address, and distance traveled. a The sweeper' path of travel superimposed on a map. ® Generating email alerts whenever the sweeper speed exceeds the manufacturer's recommended speed or non -movement for periods in excess of one hour. a Generating daily reports of sweeper activity including the previously required elements. ® Maintaining the data for a period of six (6) months, CITY WIDE STREET SWEEPING EXHIBIT A page Z2 or �_ "Pow PERSONNEL & - Y NES prides itself on its excellent customer service, All employees at NES are courteous, responsive, timely, equitable and professional, Employees are trained whether in person or on the phone to be pleasant, respectful and professional. Employees give full attention to each customer's needs by asking questions and by providing accurate information. Our customer service representatives offer immediate action to requests and complaints. NES maintains a drug -free workplace and employs a staff of over 80 sweeper operators including back-up personnel. This method of employing back-up sweeper operators allows NES to manage personnel changes without sacrificing the quality of service to any one of our customers. All personnel wear company uniforms which include identification patches identifying the company and employee, At NES, employees are trained, licensed, insured and competent to assure quick response along with professional services. Nonetheless, employees are knowledgeable about correct sweeping practices; therefore, they sweep each route according to the contract specifications and provide high quality services, a basic standard of NES. NES makes every effort to provide its employees with the tools and resources necessary to provide outstanding customer service. NES has been known for its remarkable quality of service and stands above all others in the industry by providing excellent customer service. All employees at NES have been screened and selected per NES' Driver Selection and Screening Policy, NES believes that communication is a key factor in providing quality services, therefore, we have a 24/7 dispatch service available to assist the City with additional, special or emergency requests. In addition, NES will provide the City with NES' 24-hour dispatch telephone number and cellular telephone number of the project manager. Safety comes first at NES; therefore, all managers, supervisors and employees receive ongoing safety training during their employment, The following is a guideline of our training program: 90 Day Training ® Review Driving Record and verify with DMV Program) o Reference Check ® Pre -Employment Drug/Alcohol Screening o Initial Safety Training ® Behind -the -Wheel Training o Proper Operation of a Street Sweeper ® Defensive Driving Training • Vehicle Safety Procedures & Precaution printout (Enroll in DMV Pull -Notice CITY WIDE STREET SWEEPING EXHIBIT A page Z2 of -! 7-z Enuironn, ��iu a/ EXPERIENCE 5 r is s Ongoing Training ® Bi-Weekly Safety Meetings (One -on -One with Each Employee) ® Quarterly Safety Meetings o Random Safety Meetings administered by our Insurance Company 0 Random Drug/Alcohol Testing • Semi-annual refresher training administered by NES. NES has been known for its remarkable quality of service and stands above all others in the industry by providing excellent customer service. All employees at NES have been screened and selected per NES' Driver Selection and Screening Policy. The following individuals will be assigned to the City of Huntington Beach: ® One (1) Contract Manager, AN Samuelian ® One (1) Project Manager/Local Supervisor, Nejteh Der Bedrossian a One (1) Back -Up Supervisor, George Ramirez ® Four (4) primary sweeper operators: Nerlin Barrios, Jesus Jimenez, Richard Gilweit, Elder Mazariegos ® Three (3) back-up sweeper operators: Jesus Landaverde, Denis Jimenez, Gonzalo Becerra All sweeper operators have over 10 years experience, have completed training by TYMCO on the proper operating procedures of a street sweeper and have the appropriate class driver's license, Management personnel have over 15 years experience and are highly trained in maintaining the highest level of customer service by focusing on guaranteed satisfaction, All employees and management personnel are skilled, experienced and competent and all are capable of communicating in both written and oral English. If necessary, NES has a staff of management personnel, back-up sweeper operators and back-up street sweepers which can be utilized. NES also has fulltime in-house mechanics available 24/7 to handle any type of mechanical problem, should the need arise. Mechanics are ASE/TYMCO trained and skilled to repair and maintain alternative fuel street sweepers as well as all other types of vehicles. CITY WIDE STREET SWEEPING EXHIBIT A page % of Z4-7 e.... ORGANIZATIONAL CHART n va � t�s l uzy Samuel.ian Necutive Secretary o Never Samuelian President/Treasurer Cheryle Parsons Human Resourees Marlene Melchor Office Manager/Accounting Assistant Accounting Customer Clerks Service Clerks Clerical Personnel Joe Sarnuelian Vice President Ani Samuelian Vice President/HR Nejteh Der Bedrossian Operations Manager Gary Der Sedrossian Field Supervisor Ricardo Munoz Operations Supervisor/Dispatch George Ramirez Assist. Operations Manager lose Sandoval Operations Supervisor/Dispatch Lead Workers Fleet Service Personnel Sweeper Operators Bus Stop Maintenance Personnel/Catch Basin personnel Pressure Washer Operators/Graffiti Abatement Personnel Mechanics STAFFING V Executive: Never Samuelian President/Treasurer Joe Samuelian Vice President Ani Samuelian Vice President (Contract Manager) Suzy Samuelian Corporate Secretary Administrative: Marlene Melchor Office Manager/Accounting Manager Cheryle Parsons Human Resources, PHR Accounting Clerks Customer Service Clerks Clerical Personnel Operations: Nejteh Der Bedrossian Operations Manager (Project Manager) George Ramirez Assistant Operations Supervisor Gary Der Bedrossian Field Supervisor Lead Workers Fleet Service Personnel Sweeper Operators Bus Stop Maintenance Personnel Catch Basin Personnel Pressure Washer Operators Graffiti Abatement Personnel Mechanics: Jose Martinez Fleet Maintenance Supervisor Lead Mechanic Mechanics CITY WIDE STREET SWEEPING EXHIBIT A Page Lam/ of ! L o a �'7BG�1CC� RESUMES Ani Samuelian/Vice President (Contract Vilanager} Ani Samuelian has been employed with NES since 1994 and her responsibilities include: Oversee daily operations, contract management, accounts payable/receivable/payroll. Assist in establishing effective company goals and evaluate all insurance and bonding policies and procedures. Responsible for developing and implementing marketing strategies. Provide adequate communication with staff to identify problems and coordinate corrective action plans. Coordinate with department heads to facilitate efficient management functions. Participate in weekly meetings to discuss daily operations performance, regulatory issues, client concerns and company policies and procedures. Responsible for ensuring compliance of all State and Federal laws and regulations. Oversee Human Resources, Safety and Public/Government Relations. AN is bilingual (English/Armenian) and has graduated from Southern California College of Business & Law. Ani is also a proud member of the L.A. Chapter Maintenance Superintendents Association (MSA) and the north american Power Sweeping association (naPSa). In March 2016, AN was honored as the "Woman of the Year" in the area of business from the 32nd Senate District. Neiteh Der Bedrossian/Operations Manager (Project Manac er) Nejteh Der Bedrossian has been employed with NES since 1991 and his responsibilities include: Oversee and supervise the daily operations of the plant. Responsible for designing new routes and organizing daily service routes and schedules for an effective operation. Managing and overseeing employees. Managing disposal operations; administer and oversee disposal program, including recycling and composting; establish programs with municipalities to meet AB 939 mandates. Monitoring and inspecting field operations; project point liaison for emergency callouts or request for services; monitors and reviews GPS tracking system reports. Perform cost comparison analysis to determine the most efficient and cost effective way to provide services to our clients. Responsible for inventory control of the plant and purchases for maintaining an effective operation. Participate in weekly meetings to discuss daily operations performance, regulatory issues, client concerns and company policies and procedures. Responsible for ensuring compliance of all State and Federal laws and regulations. Nejteh is a Certified Stormwater Inspector (see attached certificate, page 36). Nejteh is also multilingual and a proud member of the L. A. Chapter - Maintenance Superintendents Association (MSA) and the north american Power Sweeping association (naPSa). George Ramirez/Assistant Operations Manager George Ramirez has been employed with NES since 2007 and his responsibilities include: assisting in the daily operations, organizing daily routes, scheduling, dispatch, field supervision, quality control, GPS monitoring and overseeing and supervising the daily maintenance and cleanliness of all vehicles. George is bilingual (English/Spanish) and has over 15 years experience. CITY WIDE STREET SWEEPING EXHIBIT A page Z; Of —/-r Gary Der Bedrossian/Field Supervisor Gary Der Bedrossian has been employed with NES since 1985 and his current responsibilities include: field supervision, quality control, monitoring and inspecting field operations, designing new routes and organizing daily service routes and schedules for an effective operation. Gary started employment with NES as a sweeper operator; therefore, Gary is well aware and knowledgeable of the pattern of sweeping, quality, route design and issues relating to sweeping performance and all other aspects of sweeping. Gary is multi-lingual (English, Armenian, Arabic, and Turkish). Marlene Melchor/office Manager Marlene Melchor has been employed with NES since 2000 and her current responsibilities include: office management, accounts payable, accounts receivable, payroll, scheduling, report administration and overseeing customer service department. CITY WIDE STREET SWEEPING EXHIBIT A page °f Ll7-Z Fk !; STORMWATER INSPECTOR HAS BEEN AWARDED THIS CERTIFICATE OF ACHIEVEMENT FOR HAVING SUCCESSFULLY COMPLETED ALL REQUIREMENTS OF T H E NATIONAL S T O R M W A T E R CENTER TRAINING COURSE THIS CERTIFICATION IS EFFECTIVE FOR A PERIOD OF FIVE YEA RS. A N D INCLUDES 1.2 CONTINUING E❑ U C A T I O N UNITS (C E U s) DISCIPLI[4B5 DMVELC7PF-D: STORMWATER PERMIT COMPLIANCE A N D INSPECTIONS OF INDUSTRIAL ACTIVITIES, COMMERCIAL FACILITISS, C0 NS'CFtUCT1ON PROJECTS. AND MUNICIPAL OPERATIONS POLLUTION PREVENTION ILLICIT DISCHARGE DETECTION AND @iLsel:Iep i7a ELIMINATION �$ 5ia S2MVlt ",a�E@_ �-'I PU$LIC EDUCATION AMO fNV OLVEM ENT I"Sprcv?P. C.0 N ST RU CT ION .� POST CONSTRUCTION al n itle 5er�icesCOMPANY BACKGROUND Nationwide Environmental Services (NES), a division of Joe's Sweeping, Inc., is one of the largest street sweeping companies in the nation. Through ceaseless dedication, founder Joe Samuelian, who started sweeping parking lots in 1968, created a company that has served over 50 municipalities throughout California. The company's success lies in its mission statement: to provide the highest level of customer satisfaction with quality services using state-of-the-art, environmentally friendly technologies. By implementing this mission statement to every service provided, NES has not only created a cleaner environment, but has also inspired the true beauty of every municipality to shine. Our extensive fleet of sweeping and cleaning vehicles continues to maintain municipalities, residential communities, homeowner's associations (HOA), business parks, parking facilities, construction sites, private companies, various unified school districts and transportation authorities: Our current contracts cover street sweeping services within the Greater Los Angeles Area and the surrounding areas of Orange, Ventura, San Bernardino, and Riverside Counties, serving over 1.5 million citizens, NES implements only the most technologically advanced softwares and employs the most experienced and dedicated management and personnel, Through this dedication to excellence, NES proactively addresses the needs of the communities we serve. Our clean and efficient street sweeping services enhance a community's appearance and consistently ensure a cleaner environment in which to reside and work. This type of environment promotes community pride and helps increase property values. At NES, we realize the importance of a clean and dependable fleet. This is why our vehicles are routinely cleaned and inspected to make sure they provide the highest level of service. Our equipment technicians are highly qualified and every operator is a trained professional. Everyone at NES is dedicated to keeping our fleet on the road and on time. Here at NES, great service is our priority, and we are serious about keeping your community clean. CITY WIDE STREET SWEEPING EXHIBIT A page ✓�' of �- - hi,iNOWPOAk.—il NES has been proudly providing sweeping services since 1968 and has never had a contract terminated/cancelled or been disqualified from submitting proposals. In addition, NES does not have any pending litigations, planned office closures or impending mergers. NES is a profitable company and has met all its. contractual and financial obligations, NES is known in the industry as the leading provider of street sweeping services and provides high quality sweeping services. Our high level of customer service along with our reputation of providing quality services was acknowledged by WorldSweeper.com who featured NES as the 'Contractor of the Month' in May 2013 & December 2006. NES was selected from over 5,000 U.S. sweeping contractors. In addition, NES was one of the first sweeping companies to attain the status of Certified Sweeping Contractor in the nation through the north american Power Sweeping association (naPSa), see attached certificate, page 39. CITY WIDE STREET SWEEPING EXHrBIT A pabe `J ' °I ` 172 7 Nationwicte Environmental - MM is recognized for their continued diligence and commitment to professionalism in the power sweeping industry by re --certifying and earning the designation of Certified Sweeping Company. ,Lddl�e ffblll� Debbie Jacketta CSC Committee Chair Date July 22, 2016 Fib: r'�i�17r17r?� tad 5L3 '+CL�'5 REFERENCES*** 014E DE T.AL*%`* The 'following is a partial fist of the municipalities in which NES provides street sweeping services. In addition, NES provides pressure washing services of parking lots, parking structures, sidewalks, bus benches/shelters, catch basin cleaning and graffiti abatement services to several of the municipalities. Ani ;Samuelian/Vice President and Nejtei7 Der Bedrossian/Operations Manager are responsible for managing and overseeing all contracts. CustomerGName w = A', Gbniact ? ?�# e oeone . Typf5rvrce Atidr+~ss , Title' + Fax'# Dates Annual Contract City of Montebello Francesca Schuyler Ph. (323) 887-4616 Municipal Street Sweeping 1600 W. Beverly Blvd. City Manager Fax (323) 887-4716 1989-Present Montebello, CA 90640 FSchuyler@cityormontebello.com $650 000+ City of Huntington Beach Dereck Livermore Ph. (714) 960-8861 Municipal Street Sweeping 2000 Main Street Crew Leader Fax (714) 375-5099 1999-Present Huntington Beach, CA 92648 dlivermore@surfci -hb.or $850,000+ City of Norwalk Gary DiCorpo Ph. (562) 929-5511 Municipal Street Sweeping 12700 Norwalk Blvd. Director of Public Works Fax (562) 929-5503 1994-Present Norwalk, CA 90650 Gdicorpo@ci.norvvalk.us $700,000+ City of Downey John Oskoul Ph, (562) 622-3398 Municipal Street Sweeping 11111 Brookshire Asst. City Manager Fax (562) 904-7296 2003-Present Downey, CA 90241 10skoul@downeyca.org $350,000+ City of Pico Rivera Rene Bobadilla Ph. (562) 801-4368 Municipal Street Sweeping 6615 Passons Blvd. City Manager Fax (562) 801-4765 1992-Present Pico Rivera CA 90660 rbobadilla@pico-rivera.org $400,000+ City of Inglewood Louis Atwell Ph. (310) 412-5333 Municipal Street Sweeping One Manchester Blvd. Director of Public Works Fax (310) 806-7789 2015-Present Inglewood, CA 90301 LAtwep@cityofinglewcod.org $500,000+ City•of La Habra Mark Compton Ph. (562) 905-9792 ext. 107 Municipal Street Sweeping 201 B. La Habra Blvd. Street Maint. Supervisor Fax (562) 691-1626 2000-Present La Habra, CA 90631 markc@lahabraci .eflm $300,000+ Additiojral References A v.3ila&e Ulso t RegLrest May 27, 2016 Ms, An! Samuelian Vice President/Director Nationwide Environmental Services 11914 Front Street Norwalk, CA 90650 Dear Ms. Samuelian, The City of Downey would like to express our sincere gratitude for the excellent street sweeping and catch basin cleaning services that your company has provided over the past several years to the residents and businesses of our City. We are very pleased with .your responsiveness and consistent level of service that typically exceeds our expectations. The professionalism and efforts that your company and staff provide are exceptional. I have worked first hand with management and drivers from your company and they truly care about quality customer service. I would like to especially commend your operations manager, Nejteh Der Bedrossian, for his professionalism in overseeing the street sweeping activities in the City of Downey. Sincerely, CITY OF DOWNEY John Oskoui, P.E. Assistant City Manager JO:rg Future Unlimited POLICE DEPARTMENT PARKS 6 RECREATION UTILITIES DIVISION MAINTENANCE SERVICES CIVIC CENTER LIBRARY OROOI SHIRECALIFORNIA AVE QUILL DR R752 STEWART & GRAY RD 12324 BELLFLOWER BLVD 11 BROOKSHIRE AVE. NI NIA RD B 7016SHIRE PO 50X 7016 DOWNEY. CALIFORNIA DOWNEY. CALIFCRNIA DOWNEY, CA LIFORNIA PO BOX %015 PO DOWNEY CALIFOR DO DOWNEY. CALIFDI7N IA 90242 90242 901n I-7016 9v`2a2 DOV✓N EY CALIFORNIA 90241-70iG 562 904.7360 90241-7016 562.904.723E 562-904-7202 562.904-7194 ,OV,'N7016 SG2.669-7331 w ,J.—Yllb—y e,R 562-9G1-0771 wvivi d—ey- .19 CITY WIDE STREET SWEEPING EXHIBIT A Page 2q °f T- MICIIN:L NIIiND1:Z Nlayor u Ate C1fLRl KF.LI_L1' i { Vice Mayor t Via, MARCEL RODARTE CuuncilniemUer �l(1 y LEONARD SHRYOCK Councilmember, rrv"'067" amU'o NO �— LUIGI\'ERNOLA MVL?r�-,Zt C19La Councilntcmbcr Logo a y � �s MIC HAF[ J. EGAiv; � r ( � City Maiiu6 r°} m �( 1 12700,lORWALK BLVO.,P.O.ROX I030,NORWALK.CA90651 1030' PHONE:562)929-5700 ` FACSIMILE: 5G2192'J-5173 ° W\VW.NORWALK ORG May 27, 2016 Nationwide Environmental Services 11914 Front Street Norwalk, California 90650 To Whom It May Concern: Nationwide Environmental Services (Nationwide) has been providing street sweeping services to the City of Norwalk for the past seventeen years, During this time frame, the City of Norwalk has experienced an extremely high quality of service from this contractor reflecting clean residential and business roadways throughout the community. Additionally, the City of Norwalk utilizes Nationwide to maintain the parking structures and parking lot facilities at all City properties as well as the City-wide bus stops. All of the work provided by Nationwide reflects a company that is professional and experienced in the field of street sweeping maintenance. Customer service, reliability, and communication are all hallmarks of the Nationwide team. During their association with the City of Norwalk, Nationwide has proven themselves to be a business friendly contractor whose attitude and response is of the highest regard. Nationwide has also been highly supportive of many City programs and activities, making their presence in the community a very visible and positive one. As with ail of its contract service providers, the City of Norwalk is continually monitoring and reviewing the safety record of Nationwide Environmental Services as it provides street sweeping services to the community. A superior safety record, including conscientious drivers performing their maintenance duties.at safe speeds, quality and well maintained equipment translating into consistent and accountable performance, and no claims for work related incidents is a reflection of the professional nature of Nationwide Environmental Services. CITY WIDE STREET SWEEPING EXHIBIT A Page 35 0f / -7 Nationwide Environmental Services May 27, 2016 Page 2 Finally, each Nationwide employee, from the office personnel, to the field staff on the streets, conduct themselves in a very professional and respected manner. Any special requests from the City of Norwalk have always been handled quickly with quality results. As the Deputy City Manager, I hold Nationwide Environmental Services in the highest regard for providing the very best in street sweeping operations, and can honestly recommend them for similar services at any other municipality or private enterprise. If you would like any additional information regarding Nationwide Environmental Services, please feel free to contact me at (562) 929-5525. Sincerely, Gary'S.. DiCdrpo Deputy City Manager CITY WIDE STREET SWEEPING EXHIBIT A Page of `7- JURISDICTIONS SERVED *CGINEFIDENTHAL)" "OEM NES has provided street sweeping services to the following jurisdictions: Artesia Bell Gardens Claremont Corona Downey El Monte ElSegundo Garden Grove Hacienda Heights (LA County unincorporated areas) Huntington Beach Inglewood La Palma Lynwood Marina Del Rey (LA County unincorporated areas) Norco Pico Rivera Road District (LA County unincorporated areas) Rowland Heights (LA County unincorporated areas) San Pedro (LA County unincorporated areas) S. Whittier (LA County unincorporated areas) Stanton Valinda (LA County unincorporated areas) W. Whittier (LA County unincorporated areas) Bell Carson Commerce Cudahy Buena Park S. El Monte Fontana Glendora (LA County unincorporated areas) Hawaiian Gardens Huntington Park Irvine Lomita Montebello Monterey Park Norwalk Rancho Cucamonga Rancho Palos Verdes Rolling Hills Estates San Gabriel Santa Fe Springs Terrace (LA County unincorporated areas) Vernon West Covina CITY WIDE STREET SWEEPING EXHIBIT A page, J:�- of % APPENDIX B Fee Schedule A CITY WIDE STREET SWEEPING EXq-HBIT A page of 47 CITY OF HUNTINGTON BEACH STREET AND PARKING LOT SWEEPING FEE SCHEDULE "A" Contractor agrees to use the Unit Prices set forth below for each category of work set herein. BASE BID (BID SCHEDULE A): All debris and refuse material swept by the Contractor shall be disposed of, at no cost to the Contractor, to Rainbow Environmental Services Transfer Station located at 17121 Nichols Street, Huntington Beach, CA, 92647. Temporary storage sites for debris and refuse material swept by the Contractor shall not be allowed. SCHEDULED STREET SWEEPING PROPOSAL DESCRIPTION OF SERVICES FREQUENCY MONTHLY COST ANNUAL COST 5 YEAR COST ITEM NO. 1 RESIDENT IALSTREET SWEEPING 2X/MONTH $58,025.25 $696,303.00 $3,481,515.00 2 ARTERIAL STREET SWEEPING 1X/WEEI< $ 2,500.00 $ 30,000.00 $ 150,000.00 3 RAISED & PAINTED MEDIAN 2X/MONTH $ 3,500.00 $ 42,000,00 $ 210,000.00 SWEEPING TOTALS YEAR BID AMOUNT $ 3,841,515,00 TOTAL 5 YEAR BID AMOUNT IN WORDS Three Million Eight Hundred Forty -One Thousand Five Hundred Fifteen Dollars and No Cents ADDITIONAL SERVICES PROPOSAL DESCRIPTION OF SERVICES UNIT RATE ITEM NO, 4 ADDITIONAL STREET SWEEPING CURB MILE $ 20.00 SERVICES 5 NON EMERGENCY STREET PER HOUR $ 85.00 SWEEPING 6 EMERGENCY STREET SWEEPING PER HOUR $105.00 PRESSURE WASHING SERVICES PER HOUR $ 95.00 7 WITH WASTE WATER RECOVERY The Contractor shall be responsible for calculating and providing unit prices for the schedule. The proposal schedule shall include all costs for services, labor, materials, equipment, and installation associated in completing the work in place, per the specifications and details. CITY WIDE STREET SWEEPING EXHIBIT A page / of -7 CITY OF HUNTINGTON BEACH STREET AND PARKING LOT SWEEPING FEE SCHEDULE "A" CITY FACILITIES 8& PARKING LOTS PROPOSAL NAME FREQUENCY MONTHLY COST ANNUAL COST 5 YEAR COST ITEM NO. 8 BANNING LIBRARY 2X/MONTH $ Free of Charge $Free of Charge $Free of Charge 9281 Banning Ave, 11,000 sq. Ft. 9 CENTRAL LIBRARY PRKG LOT 2X/MONTH $ Free of Charge $ Free of Charge $ Free of Charge 7111 Talbert Ave, 295,000 Sq, Ft. CENTRAL PARK 18000 Goldenwest St GOTHARD - NEXT TO PARKS YARD 10 15,000 Sq. Ft. 2X/MONTH $ Free of Charge $ Free of Charge $ Free of Charge SLATER - NEXT TO ARMSTRONG 30,000 Sq. Ft. GOLDENWEST - PARK BENCH CAFE 13,000 Sq. Ft. 11 CENTRAL PARK DR & PRKG LOT Edwards St & Central Park Dr, 2X/MONTH $Free of Charge $Free of Charge $Free of Charge 149,000 Sq. Ft. 12 CITY GYM 2X/MONTH $ Free of Charge $ Free of Charge $ Free of Charge 1600 Palm Ave, 10,000 Sq. Ft. 13 CIVIC CENTER 2X/MONTH $ Free of Charge $ Free of Charge $ Free of Charge 2000 Main St, 245,000 Sq. Ft, 14 DOG PARK 2X/MONTH $ Free of Charge $ Free of Charge $ Free of Charge Inlet Or & Edwards St, 17,000 Sq. Ft. 15 EDISON COMMUNITY CENTER 2X/MONTH $ Free of Charge $ Free of Charge $ Free of Charge 21377 Magnolia St, 85,000 Sq. Ft. FRISBEE GOLF 16 Central Park on Goldenwest St between 2X/MONTH $ Free of Charge $ Free of Charge $ Free of Charge Talbert Ave & Ellis Ave (W/S) 19,000 Sq. Ft. 17 GREER PARK 2X/MONTH $ Free of Charge $ Free of Charge $ Free of Charge 6900 McFadden Ave,18,000 Sq, Ft. 18 MARINA PARK 2X/MONTH $ Free of Charge $ Free of Charge $ Free of Charge 5562 Cross Dr, 39,00D Sq. Ft. 19 MURDY PARK 2X/MONTH $ Free of Charge $ Free of Charge $ Free of Charge 7000 Norma Ave, 98,000 Sq. Ft, 20 NEWLAND HOUSE (BARTLETT PARK) 2X/MONTH $ Free of Charge $ Free of Charge $ Free of Charge 19820 Beach Blvd, 26,000 Sq. Ft. OAKVIEW COMMUNITY CENTER 2X/MONTH $ Free of Charge $ Free of Charge $ Free of Charge 21 17521 Oak Lane, 19,000 Sq. Ft. CITY WIDE STREET SWEEPING EXHIBIT A Pate / U of L7 CITY O1= HUNTINGTON BEACH . STREET AND PARKING LOT SWEEPING FEE SCHEDULE "A" PROPOSAL NAME FREQUENCY MONTHLY COST ANNUAL COST 5 YEAR COST ITEM NO. 22 OVERLOOK PARK 2X/MONTH $ Free of Charge $ Free of Charge $ Free of Charge Seapoint St & Garfield Ave, 107,000 Sq. Ft. 23 SENIOR CENTER 2X/MONTH $ Free of Charge $ Free of Charge $ Free of Charge 1706 Orange Ave, 50,000 Sq. Ft. 24 WARNER FIRE/HARBOR DOCK 2X/MONTH $ Free of Charge $ Free of Charge $ Free of Charge 3831 Warner Ave, 47,000 Sq, Ft. 25 WORTHY PARK 2X/MONTH $ Free of Charge $ Free of Charge $ Free of Charge 17th St & Main St, 22,000 Sq. Ft. 26 SENIOR CENTER IN CENTRAL PARK 2X/MONTH $ Free of Charge $ Free of Cf�arge $Free of Charge 18041 Goldenwest St , 60,000 Sq. Ft. CITY WIDE STREET SWEEPING EXHIBIT A of page 7/ / T� Nw1i7cLle CONTRACT '� .. ENHANCEMENTS Ean i( eI"CL Proposed Enhancements Base Bid (Bid Schedule A) For the term of this agreement, the following services will be provided to the City of Huntington Beach Fr-ee of Chnige. Value/Savings of $225,500.00 Power Sweeping Seiwiees at the Discretion of the Respective Department 500.0 1-lours of miscellaneous power sweeping services, Public Works Department. 100.0 Hours of sidewalk sweeping services, Public Works Department, 100.0 Hours Of asphalt and slurry seal project sweeping services, Public Works Department. 100.0 Hours of miscellaneous power sweeping services, Parks & Rec Department. 100.0 Hours Of miscellaneous power sweeping services, COn11nu111ty Services. 100.0 Hours of miscellaneous power sweeping services, Water Department. 100.0 Hours of miscellaneous power sweeping services, Police Department. 100.0 Hours of miscellaneous power sweeping services, Fire Department. Power Sweeping Services for City Sponsored )Vents 4i1' of July Parade, Unlimited Hours of street sweeping services (pre, during and post event, 1 day), US OPEN of Surfing, Unlimited 1-tours Of street sweeping services (pre, during and post event, 4 days). Pressure Washing Services 200.0 Hours of pressure washing services, Public Works Department. 100.0 Hours of pressure washing services, Community Services. CITY WIDE STREET SWEEPING EXHIBIT A page // Z — of 7 `c., �Il�litdlSiC mid Rkli \�181l1-1 �'-'uwn1 >j�c:�itl�l�lti Apul 18, 2016 Nationwide Environmental Ser-vices 1.1914 front Street Norwalk, CA 90650 To Whom It NIq Concern: Nationwdc 11-11vironmental Services (NITS) remains an outstanding client of Lockton ]nsurance Brokers, as a client for the past 131•enr;, we continue to be impressed N%7th their high regard for the safct, of their employees and the public. Their multiple safer' programs combined «With senior management support and accountabilin•, have created n culnire where safct)' is held in the highest regard and treated ns a core value. \�ithin the organization. Prograuzs and strategies contributing to their success include: adoption of safcty management Best Practices; incentive programs; pre-emplovinent and random drug -screen polio; toolbo\ safety meetings; uew hire orientation; job safehanalysis; super\•isor training, and fleet safet`• program controls. We wcr`' much enjoy working «ath, and supporting NrS iu their efforts to Innintain a safe work cmironment. Thee clearh• understand the vahie and business impact of au effectit•e Safes° m2nagetnent process. Sincerely, Brian Kenner Assistant Vice President - Senior Loss Control Consultant bkennetCalockton.coni cc: Ani SatIlnelian, Natioinvide 1 nironmeriMl Services Susan Clavton, Lockton Insurance Brokers LOCKTON INSURANCfi BROKERS, INC.. l.ircns«(1'11-1711� 725 �. Fi'llcr(K) }L, 2:!fn F1 kos Angeles. CA 9O01? CITY WIDE STREET SWEEPING EXHIBIT A Pate l D of 47 STREET SWEEPING SCHEDULE The perimeter of a tract sweeping coincides with the district. No sweeping on Pacific Coast Highway and Beach Boulevard. `@ = Flatbed Perimeters of Route 1st MON CONTRACT (a). ROUTE #1 8:00 a.m. to 10:00 a.m. - Alt side 15t St. to 12, St. 10.00 a.m. to 2.00 P.M. - 21h St- Q Gnldpnwpat CONTRACT (a) ROUTE #2 8:00 a.m. to 12:00 P.M. - Alt side District 165,175,166 12:00 p.m. to 4.00 P.M. - District 157, 167 CONTRACT (a)_ ROUTE #3 8:00 a.m. to 12:00 p.m. - District 177, 176, 186 12.00-p m to 4.00 p.m. - District 187,197 CONTRACT @ ROUTE #4 3.00 a.m. to 7:00 a.m. - District 136, 137, 146, 147-industrial only 8:00 a.m. to 12:00 p.m. - District 147-Residential only, 116, 117 1St CONTRACT (a) ROUTE #1 8:00 a.m, to 10:00 a.m. - Alt side 15t St. to 120i St. 10:00 a.m. to 2:00 P.M. - 12t` St. to Goldenwest. Palm, Seapoint Islands CONTRACT (a) ROUTE #2 8:00 a.m. to 12:00 P.M. - District 467, 4665 476 12:00 _p.m._ to 4:00 p.m. - District 475 CONTRACT (a) ROUTE #3 8:00 a.m. to 12:00 p.m. - District 464, 444, 454 Perimeter 12.00 p.m. to 4.00 p.m. - District 485 486.474 CONTRACT (a� ROUTE #4 3:00 a.m. to 7:00 a.m. - Islands: Warner, Slater, Talbert* 8:00 a.m. to 12:00 p.m. - Alt side District 165 st CONTRACT @ ROUTE #1 8:00 a.m. to 12.00 p.m. - District 327, 328, 329, 337, 338, 339 West 12:00 p.m. to 4:00 p.m. - District 339 East 431, 441. 451 CONTRACT P ROUTE #2 8:00 a.m. to 12:00 p.m. - District 282, 292, 412 North 12.00 p.m. to 4:00 p.m. - District 272 271 CONTRACT @ ROUTE #3 8:00 a.m. to 12:00 p.m. - District 283, 273 12:00 p.m. to 4.00 p.m - District 293 413 CONTRACT @ ROUTE #4 3.00 a.m. to 7:00 a.m. - 251, 261, 271, 272 Nichols, 281, 282, 291, 292 8:00 a.m, to 12:00 p.m. - District 281, 291, 318, 319, 411, 421 1st THURS15AYl CONTRACT ROUTE #1 8:00 a.m, to 12:00 p.m. - District 168,158 12:00p.m. m to 4.00 p.m. - District 159 CONTRACT (a) ROUTE #2 8:00 a.m. to 12:00 p.m. - Distract 139, 149 Slof Glen 12:00 p.m. to 4.00 p.m. - District 148 CONTRACT @ ROUTE #3 8:00 a.m. to 12:00 p.m. - District 118, 128, 149 Nlof Glen 12.00 p.m. to 4.00 p.m. -_District 138 CONTRACT (a)_ ROUTE #4 3:00 a.m. to 12:00 p.m. - Islands- Bolsa Chica, Wls Bolsa Chica Between Rancho & Edinger, Grahm, Springdale, Edwards" 1st FRIDA7� CONTRACT (a? ROUTE #1 8:00 a.m. to 12:00 p.m. - District 434, 435 12.00 p.m._ to 4.00 p.m. - District 426 CONTRACT A) ROUTE #3 8:00 a.m. to 12:06 p.m. - District 423, 424 12.00 p.m. to 4.00 p.m. - District 425 CONTRACT @ -ROUTE #4 parking lots - Central Park Dr + parking lot, Dog Park, Frisbee Golf Civic Center, Central Park - Gothard, Slater, Goldenwest parking lots - Overlook Park CITY WIDE STREET SWEEPING EXMBIT A May 2016 revised Street Sweep Sch e.xlsx Wof f�� STREET SWEEPING SCHEDULE (a) = Flatbed Perimeters of Route 2nd MONDAY CONTRACT @ ROUTE #1 8:00 a.m. to 12:00 p.m. - District 162, 163, 173 12:00 p.m. to 4:00 p.m. - District 174 S/o Davenport CONTRACT @ ROUTE #2 8:00 a.m. to 12:00 p.m. - District 152, 153, 154 12:00 p.m. to 4:00 p.m. - District 164 N/o Davenport CONTRACT @ ROUTE #3 8:00 a.m. to 12:00 p.m. - District 155, 156 12:00 p.m. to 4:00 p.m. - District 136 Residential, District 146 Vilest Half Residential CONTRACT @ ROUTE #4 3:00 a.m. to 12:00 p.m. - District 126, 127 & Islands: Bolsa, McFadden, Edinger, Heil* Parking Lots - Marina Park, Greer Park 2nd TUESDAY CONTRACT C? ROUTE #1 8:00 a.m. to 12:00 p.m. - District 446, 447 12:00 p.m. to 4:00 p.m. - District 456 CONTRACT @ ROUTE #2 8:00 a.m. to 12:00 p.m. - District 453, 443 (Indianapolis &Newland Posted 8 am to 12 pm) 12.00 p.m. to 4:00 p.m. - District 463 473 457 CONTRACT Ca? ROUTE #3 8:00 a.m. to 12:00 p.m. - District 455, 465 j 12.00 p.m. to 4.00 p.m. - District 445 CONTRACT (a� _ ROUTE #4 3:00 a.m, to 12:00 p.m. - Islands: Yorktown, Adams, Indianapolis, Atlanta, Hamilton, Banning* Parking Lots - Warner Fire, Harbor Dock, Murdy Park 2nd WEDNESDAY� CONTRACT (a) ROUTE #1 8:00 a.m. to 12:00 p.m. - District 262, 264 12.00 P.m. to 4.00 p.m. - District 263 CONTRACT (a) ROUTE #2 8:00 a.m. to 12:00 p.m. - District 251, 252 Alt. Side NiE Part of Tract, 253 12.00 p.mto 4.00 p.m. District 232, 261 CONTRACT (d) ROUTE #l~3 8:00 a.m. to 12:00 p.m. - Alt. Side South Half 412, 422, 432 12:00 p.m. to 4.00 p.m. Alt Side Districts 442 452 462 CONTRACT e. ROUTE #4 3:00 a.m. to 12:00 p.m. - Islands: Ellis. Gothard. Garfield, Ward Perimeters 241, 242 Parking lots - Newland House (Bartlett Park), Edison Comm Ctr, Banning Library 2nd THURSDAY CONTRACT @ ROUTE #1 8:00 a.m. to 12:00 p.m. - District 169, 179 12.00 p.m. to 4:00 p.m. - District 189, 199 CONTRACT @ ROUTE #2 8:00 a.m. to 12:00 p.m. - District 188, 198 12:00 p.m. to 4:00 P.M. - District 178, 252 Alt. NIE Part, 262 Alt NIE Viewpoint CONTRACT @ ROUTE #3 8:00 a.m. to 12:00 p.m. - Alt. Side/South Half 412, 422, 432 12:00 p.m. to 4:00 p.m. , Alt. Side 442, 452 CONTRACT @ ROUTE #4 3:00 a.m. to 12:00 p.m. - Islands: Brookhurst, Bushard, Magnolia, Newland* 2nd FRIDAY�� CONTRACT @ ROUTE #2 8:00 a.m. to 12:00 p.m. - District 427, 428, 437 12:00 p.m. to 4:00 p.m. - District 433 CONTRACT @ ROUTE #4 3:00 a.m. to 7:00 a.m. - Goldenwest, Main Street 8:00 a.m. to 12:00 p.m. - District 436, 282 Posted Talbert Between Bell & Brookshire, 292 Posted Talbert Between Jolly & Parking lots - Central Library parking lot, City Gym, Worthy Park, Oakview, Senior Center CITY WIDE STREET SWEEPING EXHIBIT A May 2016 revised Street Sweep Schepdalgexfsx, 15 of ��, STREET SWEEPM SCHEDULE @ = Flatbed Perimeters of Route 3rd MONDAY CONTRACT @ ROUTE #1 8:00 a.m. to 10:00 a.m. - Alt side 1st St. to 12t" St. 10:00 a.m. to 2:00 p.m. - I St. to Goldenwest CONTRACT @ ROUTE #2 8:00 a.m, to 12:00 p.m. - Alt side District 165,175,166 12:00 p.m. to 4:00 p.m. - District 157, 167 CONTRACT @ ROUTE #3 8:00 a.m. to 12:00 p.m. - District 177, 176, 186 12:00 p.m. to 4:00 p.m. - District 187,197 CONTRACT @ ROUTE #4 3:00 a.m. to 7:00 a.m. - District 136, 137, 146, 147-Industrial only 8:00 a.m. to 12:00 p.m. - District 147-Residential only, 116,117 3rd TUESDAY CONTRACT @ ROUTE #1 8:00 a.m. to 10:00 a.m. - Alt side 1st St. to 12th St. 10:00 a.m. to 2:00 p.m. - 12th St. to Goldenwest, Palm, Seapoint Islands CONTRACT @ ROUTE #2 8:00 a.m. to 12:00 p.m. - District 467, 466, 476 12:00 p.m. to 4:00 p.m. - District 475 CONTRACT @ ROUTE #3 8:00 a.m. to 12:00 p.m. - District 464, 444, 454 Perimeter 12:00 p.m. to 4:00 p.m. - District 485, 486, 474 CONTRACT @ ROUTE #4 3:00 a.m. to 7.00 a.m. - Islands: Warner, Slater, Talbert* 8:00 a.m. to 12:00 p.m. - Alt side District 165 3rd WEDNESDAY CONTRACT @ ROUTE #1 8:00 a.m. to 12:00 p.m. - District 327, 328, 337, 338, 339 West 12:00 p.m. to 4:00 p.m. - District 339 East, 431, 441, 451 CONTRACT @ ROUTE #2 8:00 a.m. to 12:00 p.m. - District 282, 292, 412 North 12:00 p.m. to 4:00 p.m. - District 272, 271 CONTRACT @ ROUTE #3 8:00 a.m. to 12:00 p.m. - District 283, 273 12:00 p.m. to 4:00 p.m. - District 293, 413 CONTRACT @ ROUTE #4 3:00 a.m. to 7:00 a.m. - 251, 261, 271, 272 Nichols, 281, 282, 291, 292 8:00 a.m. to 12:00 p.m. - District 281, 291, 318, 319, 411, 421 3rd THURSDAY CONTRACT @ ROUTE #1 8:00 a.m. to 12:00 p.m. - District 168, 158 12:00 p.m. to 4:00 p.m. - District 159 CONTRACT @ ROUTE #2 8:00 a.m. to 12:00 p.m. - District 139,149 S/of Glen 12:00 p.m. to 4.00 p.m. - District 148 CONTRACT @ ROUTE #3 8:00 a.m. to 12:00 p.m. - District.118, 128, 149 N/of Glen 12:00 p.m. to 4:00 p.m. - District 138 CONTRACT @ ROUTE #4 3:00 a.m, to 12:00p.m. - Islands: Bolsa Chica, W/S Bolsa Chica Between Rancho & Edinger, Graham, Springdale, Edwards" 3rd FRIDAY CONTRACT @ ROUTE #1 8:00 a.m. to 12:00 p.m. - District 434, 435 12:00 p.m. to 4:00 p.m. - District 426 CONTRACT @ ROUTE #3 8:00 a.m. to 12:00 p.m. - District 423, 424 12:00 p.m. to 4,00 p.m. - District 425 CONTRACT @ ROUTE #4 parking lots - Central Park Dr+ parking lot, Dog Park, Frisbee Golf Civic Center, Central Park - Gothard, Slater, Goldenwest parking lots - Overlook Park CITY WIDE STREET SWEEPING EXHIBIT A May 2016 revised Street Sweep Schedule.xlsxj1 of !�� page %& STREET SWEEP9NG SCHEDULE a = Flatbed Perimeters of Route 4th MONDAY CONTRACT @ ROUTE #1 8:00 a.m. to 12:00 p.m. - District 162, 163, 173 12.00 p.m. to 4.00 p.m. - District 174 S/o Davenport _ CONTRACT @ ROUTE #2 8:00 a.m. to 12:00 p.m. - District 152, 153, 154 12:00 p.m. to 4:00 p,m. - District 164 N/o Davenport CONTRACT @ ROUTE #3 8:00 a.m, to 12:00 p.m. -. District 155,156 12:00 p.m. to 4:00 p.m. - District 136 Residential, District 146 West Half Residential CONTRACT @ ROUTE #4 3:00 a.m. to 12:00 p.m. - District 126,127 & Islands: Bolsa, McFadden, Edinger, Heil* Parking Lots - Marina Park, Greer Park 4th TUESDAY CONTRACT @ ROUTE #1 8:00 a.m. to 12:00 p.m. - District 446, 447 12.00 p m to 4:00 p.m. -District 456 _ CONTRACT _ @ ROUTE #2 8:00 a.m. to 12:00 p.m. - District 453, 443 (Indianapolis & Newland Posted 8 am to 12 pm) 12.00 p.m. to 4.00 p.m. - District 463, 473, 457 CONTRACT @ ROUTE #3 8:00 a.m. to 12:00 p.m. - District 455, 465 12:oo p.m. to 4.00 p m - District 445 CONTRACT @ ROUTE #4 3:00 a.m. to 12:00 p.m. - Islands: Yorktown, Adams, Indianapolis, Atlanta, Hamilton, Banning* Parking Lots -Warner Fire, Harbor Dock, Murdy Park 4th WEDNESDAY CONTRACT @ ROUTE #1 8:00 a.m. to 12.00 p.m. - District 262,, 264 12.00 p.m. to 4.00 p.m. - District 263 CONTRACT @ ROUTE #2 8:00 a.m. to 12:00 p.m. - District 251, 252 Alt. Side NIE Part of Tract, 253 12.00 p.m. to 4.00 p.m - District 232, 261 CONTRACT @ ROUTE #3 8:00 a.m. to 12:00 p.m. - Alt. Side South Half 412, 422, 432 12.00 p.m. to 4:00 p.m. - Alt. Side Districts 442, 452, 462 CONTRACT _ @ ROUTE #4 3:00 a.m. to 12:00 p.m. - Islands: Ellis, Gothard, Garfield, Ward Perimeters 241, 242 Parking lots - Newland House (Bartlett Park), Edison Comm Ctr, Banning Library 4th THURSDAY L CONTRACT @ ROUTE #1 8:00 a.m. to 12:00 p.m. - District 169,179 12:00 p.m. to 4:00 p.m. - District 189,199 CONTRACT @ ROUTE #2 8:00 a.m. to 12:00 p.m. - District 188, 198 12:00 p.m. to 4:00 p.m. - District 178, 252 Alt. NIE Part, 262 Alt, NIE Viewpoint CONTRACT @ ROUTE #3 8:00 a.m. to 12,00 p.m. - Alt. Side/South Half 412, 422, 432 12:00 p.m. to 4:00 p.m. - Alt. Side 442, 452 CONTRACT @ ROUTE #4 3:00 a.m. to 12.00 p.m. - Islands: Brookhurst, Bushard, - Magnolia, Newland* Oct, FRIDAY CONTRACT (a) ROUTE #2 8:00 a.m. to 12:00 p.m. - District 427, 428, 437 12.00 p.m. to 4.00 P.M. - District 433 CONTRACT @ ROUTE #4 3:00 a.m, to 7:00 a.m.-.Goldenwest, Main Street 8:00 a.m. to 12:00 p.m. - District 436, 282 Posted Talbert Between Bell & Brookshire, 292 Posted Talbert Between Jolly & Parking lots - Central Library parking lot, City Gym, Worthy Park, Oakview, Senior Center CITY WIDE STREET SWEEPING EXHIBIT A May 2016 revised Street Sweep SchepdaQee.xisx �� of L�� EXHIBIT B Payment Schedule A. Rate All rates and charges per the attached Exhibit A. B. Billing 1. All billing shall be done monthly for services completed the prior month. 2. CONTRACTOR shall submit to CITY an invoice for each monthly payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due. D) Include weigh tickets for the billing period for all debris and refuse material swept by CONTRACTOR and disposed at Rainbow Environmental Services Transfer Station. Upon request of CITY, CONTRACTOR shall submit the following: A) GPS Data B) Water usage and meter reads including the date the meter was read C) Sweeper CNG usage D) Routes completed E) Curb miles swept FO Complaint log 4. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. C. Liquidated Damages Failure of CONTRACTOR to complete work in accordance with the terms and conditions of this contract will result in damages being sustained by CONTRACTOR. The following are cause for liquidated damages: 1. Operation of sweeper without using sufficient water to control dust. 2. Operation of sweeper exceeding the stated speed limits for operation. 3. Missing scheduled sweeping days without providing prior notice to, and acknowledgement by, the Maintenance Operations Manager or authorized designee (including inclement weather). City Wide Street Sweeping: Exhibit B I of 2 C. Liquidated Damages (continued) 4. Poor results — dirt/debris left behind. 5. Any failure or refusal by CONTRACTOR to perform in accordance with the terms of this contract. Upon the first occurrence of any of the foregoing acts, Contractor will be notified in writing by the City. Contractor shall respond within five (5) days with a written plan stating how compliance with the requirements of the agreement must be met. If there is a second occurrence of the same act by Contractor within a thirty -day (30) period, the City shall have the right to withhold payment of $500.00. Each separate and subsequent occurrence of the same act shall result in a liquidated damages charge in the amount of $500.00. City Wide Street Sweeping: Exhibit B 2 of 2 ACORO® �� CERTIFICATE OF LIABILITY INSURANCE 6i1i2017 DATE (MMIDD/YYYY) 6i15i2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Lockton Insurance Brokers, LLC 725 S. Figueroa Street, 35th FI, CA License #OF15767 Los Angeles CA 90017 (2 13) 689-0065 CONTACT NAME: PHONE FAX (A/C. N Ex LA No): E-MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # INSURER A: Liberty Mutual Fire Insurance Company 23035 INSURED 1026052 Joe's Sweeping, Inc. dba: Nationwide Environmental Services INSURER B : Employers Insurance Company of Wausau 21458 INSURER C : Liberty Insurance Corporation 42404 INSURER D : Starstone National Insurance Company 25496 and JNL Building Services 1 1914 Front St. Norwalk CA 90650 INSURER E INSURER F COVERAGES JOESWOI CERTIFICATE NUMBER: 1876398 REVISION NUMBER: XXXXXXX THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL I SUBR POLICY NUMBER POLICY EFF MMIDDIYYYY POLICY EXP MMIDD/YYYY LIMITS A X COMMERCIAL GENERAL LIABILITY �Iv�I CLAIMS -MADE OCCUR Y N TB2-Z91-449522-116 6/1/2016 6/1/2017 EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED PREMISES Ea occurrence $ 1 000 000 APPRDVED AS TO FORM MED EXP (Any one person) $ 10,000 GEN'L PERSONAL & ADV INJURY $ 1,000,000 By: ` /� AGGREGATE LIMIT APPLIES PER: ❑ PRO- ❑ LOC POLICY JECTPRI- GENERAL AGGREGATE $ 2,000,000 A✓ ICHAEL E. GATES CITY ATTORNEY PRODUCTS - COMPIOPAGG s 2,000,000 $ OTHER: CITY OF B AUTOMOBILE LIABILITY Y N ASC-Z91-449522-036 6/1/2016 6/l/2017 EaCOe INEDISINGLE LIMIT $ 1,000,000 BODILY INJURY (Per person) $ XXXXXXX X ANY AUTO BODILY INJURY (Per accident) $ XXXXXXX ALL OWNED SCHEDULED AUTOS AUTOS NON -OWNED X HIRED AUTOS X AUTOS PROPERTY DAMAGE Per accident $ XXXXXXX Comp & Coll Ded $ 1,000 C X UMBRELLA LAB X OCCUR N N TH7-Z91-449522-066 6/1/2016 6/1/2017 EACH OCCURRENCE $ 1,000,000 AGGREGATE $ 1,000,000 71 EXCESS LIAB CLAIMS -MADE DED I RETENTION $ Is XXXXXXX D WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROP RI ETORIPA RTN ERIEX ECUTIVE OFFICER/MEMBER EXCLUDED? FNI (Mandatory in NH) N I A N T10160031 6/1/2016 6/l/2017 X STATUTE X ER E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE - POLICY LIMIT $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) RE: No deductible on General Liability & Workers Compenstation. Municipal Street Sweeping. The City of Huntington Beach, its officers, elected or appointed officials, employees, agents and volunteers are named as an additional insured as respects to General Liability and Auto Liability. Insurance provided to Additional Lnsuied(s) is primary and non-contributory as per the policy language. I:tKIIFII:AIt:HULUtK %,MNl.CLLFiIIVIV 3CCt1LLQ1.11111CII0 1876398 Huntington Beach City of Huntington Beach Attn: Karen Foster, Risk Management 2000 Main Street Huntington Beach CA 92648 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED n 1488-201nC012D CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD Policy No: ASC-Z91-449522-036 III. LESSOR - ADDITIONAL INSURED AND LOSS PAYEE A. Any "leased auto" will be considered an "auto" you own and not an "auto" you hire or borrow. The coverages provided under this section apply to any "leased auto' until the expiration date of this policy or until the lessor or his or her agent takes possession of the "leased auto' whichever occurs first. B. For any "leased auto" that is a covered "auto' under SECTION II - LIABILITY COVERAGE, subparagraph A.1., Who Is An Insured provision is changed to include as an insured the lessor of the "leased auto." However, the lessor is an "insured" only for "bodily injury" or "property damage" resulting from the acts or omissions by: 1. You. 2. Any of your "employees" or agents; or 3. Any person, except the lessor or any "employee" or agent of the lessor, operating a leased "auto' with the permission of any of the above. C. Loss Payee Clause 1. We will pay, as interests may appear, you and the lessor of the "leased auto' for "loss" to the covered "leased auto." 2. The insurance covers the interest of the lessor of the "leased auto' unless the 'loss" results from fraudulent acts or omissions on your part. 3. If we make any payment to the lessor of a "leased auto," we will obtain his or her rights against any other party. Schedule City of Huntington Beach AC 84 07 07 13 Copyright 2008 Liberty Mutual. All rights reserved. Attachment Code: D465607 Certificate ID: 1876398 POLICY NUMBER: TB2-Z91-449522-116 COMMERCIAL GENERAL LIABILITY CG20100413 THIS ENDORSEMENT CHANGES THE POLICY, PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) Locations Of Covered Operations City of Huntington Beach Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II - Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for 'bodily Injury", 'property damage or'personal and advertising injury' caused, in whole or in part, by: 1. Your acts or omissions 2. The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured(s) at the location(s) designated above, B. With respect to the insurance afforded to these additional insureds, the following additional exclusions apply; This insurance does not apply to "bodily injury' or 'property damage" occurring after: All work, Including materials, parts or equipment furnished in connection with such work, on the project (other than service. maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or However: 2. That portion of "your work" cut of which the injury or damage arises has been put to its 1 . The insurance afforded to such additional insured intended use by any person or organization only applies to the extent permitted by law; and other than another contractor or subcontractor engaged in performing operations for a 2. If coverage provided to the additional insured is principal as a part of the same project. required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. CG 20 10 04 13 © ISO Properties, Inc., 2012 Page 1 of 2 Attachment Code: D485400 Certificate ID: 1876398 C. With respect to the insurance afforded to these additional insureds, the following is added to Section III - Limits Of Insurance: If coverage provided to the additional insured Is required by a contract or agreement the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement or CG20100413 Attachment Code: D485400 Certificate ID: 1876398 2. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. © ISO Properties, Inc., 2012 Page 2 of 2 Policy Number: TB2-Z91-449522-116 COMMERCIAL GENERAL LIABILITY CG 20 37 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - COMPLETED OPERATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Location And Description Of Completed Or Organization(s): Operations WHERE REQUIRED BY WRITTEN CONTRACT, All Operations of the Named Insured BUT ONLY WHEN COVERAGE FOR COMPLETED OPERATIONS IS SPECIFICALLY REQUIRED BY THAT CONTRACT. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section 11 - Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury" or "property damage" caused, in whole or in part, by "your work" at the location designated and described in the schedule of this endorsement performed for that additional insured and included in the "products -completed operations hazard". However: B. With respect to the insurance afforded to these additional insureds, the following is added to Section III - Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement; or 1. The insurance afforded to such additional insured only 2. Available under the applicable Limits of Insurance applies to the extent permitted by law; and shown in the Declarations; 2. If coverage provided to the additional insured is whichever is less. required by a contract or agreement, the insurance afforded to such additional insured will not be broader This endorsement shall not increase the applicable than that which you are required by the contract or Limits of Insurance shown in the Declarations. agreement to provide for such additional insured. CG 20 37 04 13 Copyright, Insurance Services Office, Inc., 2012 Page 1 of 1 Attachment Code: D496278 Certificate ID: 1876398 City Of Huntington Beach Business License Business Name/Service Address NATIONWIDE ENVIRONMENTAL SERVICES License Type Specialized Owner/Corporation JOE'S SWEEPING INC THIS LICENSE IS ONLY FOR THE BUSINESS AND TYPE SHOWN. IT IS FOR. THE PERSON TO WHOM ISSUED AND IS NON -TRANSFERABLE. RENEWAL IS DUE ON OR BEFORE THE EXPIRATION DATE. POST IN PUBLIC VIEW License Number A199450 Effective Date 11/01/2015 Expiration Date 10/31/2016 Amount Paid $ 317.64 SIC 4214 City of Huntington Beach 2000 Main Street ♦ Huntington Beach, CA 92648 (714) 536-5227 ♦ www.huntingtonbeachca.gov Office of the City Clerk Robin Estanislau, City Clerk October 5, 2016 Nationwide Environmental Services ATTN.- Ani Samuelian, Director 11914 Front Street Norwalk CA 90650 Dear Mr. Samuelian: Enclosed is a copy of the fully executed "Maintenance Services Contract between the City of Huntington Beach and Joe's Sweeping, Inc. dba Nationwide Environmental Services to provide Street Sweeping Services." Sincerely, 4�� 4&4vd,&d Robin Estanislau, CIVIC City Clerk RE:pe Enclosure Sister Cities: Anjo, Japan ♦ Waitakere, New Zealand Air 'VMA - - Public Works Steet Sweeping Services Weight Factor Rater 1 Rater 2 Rater 3 Rater 4 Rater 5 Total Total Scores Weighted Scores I I I 10 Compliance with Proposal Requirements Clean Street 2.00 2.00 2.00 1 2.00 3.00 11.001 110.00 Nationwide Environmental 5.00 5.00 5.00 1 4.00 5.00 24.001 240.00 RF Dickson 4.00 2.00 3.00 3.00 3.00 15.00 150.00 30 Qualifications of firm Clean Street 4.00 4.00 5.00 2.00 3.00 18.001 540.00 Nationwide Environmental 5.00 5.00 5.00 4.00 5.00 24.00 720.00 RF Dickson 4.00 5.00 5.00 1 3.00 1 4.00 21.001 630.00 II I I 20 Qualifications of staff. Clean Street 1 3.00 1 3.00 3.00 2.00 3.00 14.00I 280.00 Nationwide Environmental 1 4.00 5.00 5.00 1 3.00 1 5.00 22.001 440.00 RF Dickson 3.50 2.00 3.00 3.00 4.00 15.501 310.00 II I I I 30 Related Experience Clean Street 5.00 5.00 5.00 4.001 3.00 22.001 660.00 Nationwide Environmental 4.50 5.00 5.00 3.00 4.00 21.50 645.00 RF Dickson 4.00 5.00 5.00 1 3.00 1 4.00 21.001 630.00 5 Local vendor Pricing Clean Street 0.00 0.00 0.00 0.00 0.00 0.001 - Nationwide Environmental 0.00 0.00 0.00 0.00 0.00 0.00 RF Dickson 0.00 0.00 0.00 0.00 0.00 0.00 - 10 Price Clean Street 3.00 3.00 3.00 1.00 2.00 12.001 120.00 Nationwide Environmental 4.50 4.00 4.00 3.00 1 3.00 18.501 185.00 RF Dickson 4.00 4.00 5.00 3.00 4.00 20.00 200.00 I I II I I I I Rater 1 Rater 2 Rater 3 Rater 4 Rater 5 Total Weighted Vendor Scores Clean Street 350.00 350.00 380.00 240.00 270.00 1,590.00 Nationwide Environmental 415.00 450.00 450.00 310.00 420.00 2,045.00 RF Dickson 350.00 360.00 390.00 270.00 1 350.00 1,720.00 II I I 1 of 1 Item 2. - 73 HB -114-