HomeMy WebLinkAbout1996 City costs for 4th of July Celebration - revenue/reimbu. Council/Agency Meeting Held
Deferred/Continued to:
d ElConditio
-A _a? n- -
Council Meeting Date
V
ed ❑ Denied
September 3, 1996
City Clerk's SigrCature
Department ID Number: CS 96-036
CITY OF HUNTINGTON BEACH
REQUEST FOR COUNCIL ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
SUBMITTED BY: MICHAEL T. UBERUAGA, City Administrator
PREPARED BY: RON HAGAN, Director, Community Service
SUBJECT: CITY COSTS FOR FOURTH OF JULY CELEBRATION
Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(
Statement of Issue: There is a need to appropriate $15,900 from the Fourth of July Fund
Balance to pay for city costs for the Fourth of July Celebration. These funds will be reim-
bursed by additional revenue secured from sponsor donations and proceeds from fund-
raising activities.
Funding Source: Fourth of July Fund Balance.
Recommended Action:
1. Amend the FY 95/96 adopted budget by appropriating $15,900 into Account No. E-FP-
CS-209-2-21-00 to pay city costs for the Fourth of July Celebration; and
2. Increase the FY 95/96 revenue estimates by $15,900.
Alternative Action(s): Consider an alternate funding source.
Analysis: In the FY 95/96 Fourth of July Parade Fund, monies were taken from operating
and placed into personal services. With inadequate funds in operating, and because ex-
penditures were higher than anticipated for the celebration, there is a need to transfer
$15,900 from the Fourth of July Fund Balance into an operating account to cover unpaid
invoices. The anticipated revenues should adequately cover the expenditures for the event.
The Fourth of July Executive Board expects to come to the October 1 Council meeting with a
final total on expenditures/revenues and an evaluation of the '96 Fourth of July Celebration.
Attachment(s):cit
1
n
CU
— FIS A.
FIS96-59
Adopted Budget
Revised Estimate
$ 3,144,200
$ 3,120,966
Beginning Fund Balance
$ 3,201,616
$ 3,243,000
Budget Surplus/(Shortfall)
17,584
(341,458
Less Approved One -Time Costs
(75,000)
(1,188,310
Less: Pending Budget Amendments
(325,993
Less FIS 96-58
(15,900
Plus PERS Refund
1,749,627
Estimated 9/30/96 Balance
$ 3,144,200
$ 3,120,966
Fund Balance - General Fund
3 200 000
..............................................
..............................................
------------
F
i
I
iI.
$3,000,000
$2,800,000
$2,600,000
$3,144,200
$3,120,966
$2,400,000
$2,200,000
$2,000,000
Adopted
Revised
Budget
Estimate
Page 1
CITY OF HUNTINGTON BEACH
INTERDEPARTMENTAL COMMUNICA TION
To: Michael T. Uberuaga, City Administrator
From: Robert J. Franz, Deputy City Administrator
Subject: FIS 96-59 City Costs for Fourth of July Celebration
Date: August 12, 1996
As required by Resolution 4832, a Fiscal Impact Statement has been
prepared for $15,900 for City Costs for Fourth of July Celebration.
If the City Council approves this request the estimated unreserved,
undesignated Fourth of July Parade Fund Balance will be reduced to
$2, 050. '
Robert J. `Franz,
Deputy City Admin� trator
Name
Account
Number
Projected
Income
Income To
Date
Balance
Fireworks Show
401
$25,000
$17,340.00
$-7,660.00
Water Bill/Resident Donations
402
6,000
5,093.00
-907.00
Parade 2000
403
4,000
4,325.00
325.00
Small Business Donations
404
3,000
1,100.00
-1,900.00
Merchandising
405
20,000
23,380.27
3,380.27
Parade Entry Fees
406
2,000
4,000.00
2,000.00
Corporate Sponsors
407
30,000
46,800.00
16,800.00
Run/Expo
408
65,000
63,000.00*
-2,000.00
Telethon
409
2,000
1,900.00
-100.00
VIP Bash
410
22,000
19,433.00
-2,567.00
:.......:..........::::.:.......:::......:::::.:....:::::.......:.:........::::......::..:........:........:..:...................................................................::.:.......::::..:....::::::.....:::
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Name
Account
Number
Projected
Expenses
Expenses To
Date
Balance
Contractor
390601
$ 6,600
$6,600.00
-0-
Bands
390602
6,000
6,250.00
-250.00
Signs/Banners
390603
4,500
2,984.92
1,515.08
Sanitation
390604
2,000
1,834.13
165.87
Sponsor Floats
390605
3,000
2,000.00
1,000.00
City Float
390606
3,500
4,300.00
-800.00
Military
390607
1,000
1,839.63.
-839.63
Sound/Scaffolding-Announcers
390608
2,000
2,220.00
-220.00
Judges
390609
1,000
975.00
25.00
Judging Stand/Canopies
221610
1,250
850.00
400.00
Printing/Postage-Parade Applications
407611
525
1,228.23
-703.23
Carts/Radio
221612
875
585.16
289.84
Photography
224613
500
366.63
133.37
President's Parade Vehicle
221614
750
500.00
250.00
Printing -Letterhead, Business Cards
407615
1,000
813.82
186.18
Volunteers
221616
1,000
1,385.75
-385.75
Storage
221617
600
595.00
5.00
Miscellaneous
221618
1,000
4,298.27
-3,298.27
VIP Food
221619
1,000
1,274.38
-274.38
TV Script
390620
1,500
-0-
1,500.00
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Contractor
390621
$18,000
15,681.25
$2,318.75
Sound
390622
2,000
2,200.00
-200.00
Entertainment
390623
1,000
2,557.98
-1,557.98
Tickets
407624
500
398.39
101.61
Sukrt......::
$..:.. 50 ......:.................
7..,38
::..:.
*Includes $10,800 sponsorship
0020853.01 08/30/96
Account
Projected
Expenses To
Name
Number
Expenses
Date
Balance
....................................-.........-...........................................
............................:..::.::::::::.::::::::.:::::.:::::::::<:::::::....:::.
P.
Consultant
390625
$13,800
$16,690.47
$-2,890.47
Printing/Postage/Labels
407626
6,075
7,522.22
-1,447.22
T-shirts
221627
12,000
11,325.69
674.31
Advertising
358628
1,400
1,976.13
-576.13
Finish Line/Course Certification
390629
3,925
31797.55
127.45
Awards
225630
1,200
1,970.63
-770.63
Announcer/Entertainment
390631
300
725.00
-425.00
Bib Numbers/SafetyPins
221632
520
814.38
-294.38
Ent Distribution
221633
640
1,064.00
-424.00
Decorations/Balloons
221634
600
150.00
450.00
Sanitation
390635
100
-0-
100.00
Radios
221636
200
-0-
200.00
Showmobile
221637
350
-0-
350.00
Donations
221638
2,000
2,560.00
-560.00
Phone Bills
221639
500
185.40
314.60
Sound and Generators
221640
1,075
700.00
375.00
Expo/Equipment
221641
2,000
411.01
1,588.99
Kids Expo
221642
2,000
671.96
1,328.04
Miscellaneous
221643
1,315
979.71
335.29
4.4
......,...................................................
S. 44.
....................................
Recognition
225644
$1,800
$2,275.96
$-475.96
Printing/MailingPrinting/Mailing
407645
2,500
1,913.55
586.45
SU
:::.::....:.............
Program
390646
$4,000
$4,468.71
$468.71
Bleachers
390647
.2,600
5,797.75
-3,197.75
T-shirts/Pins/Flags
221648
10,000
15,000.21
-5,000.21
Printing
407649
1,000
-0-
1,000.00 .
;::::.... ......... :
::::::::::::::::::
$1.7 6b :::::::::::::::...
:::.:::::::...:..........................................
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Printing
407650
$2,000
$1,909.41
$90.59
90�...1.................
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PARADE::2{It»<>><>>>::>:::>:::>::»<:>:>::>:::»::>
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Printing/Mailing
407651
$2,500
$4,391.66
$-1;891.66
Party Expense.
390652
$18,000
$18,094.07
$-94.07
Printing/Mail in/Proram
407653
4,000
2,110.11
1,889.89
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0020853.01 08/30/91
Account
Projected
Expenses To
Name
Number
Expenses
Date
Balance
Public Relations Company
390654
$8,000
$6,050.80
$1,949.20
Advertising
358655
4,000
3,306.83
693.17
Celebrities
390656
6,000
7,722.34
-1,722.34
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0020853.01 08/30/96