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HomeMy WebLinkAbout1996 City costs for 4th of July Celebration - revenue/reimbu. Council/Agency Meeting Held Deferred/Continued to: d ElConditio -A _a? n- - Council Meeting Date V ed ❑ Denied September 3, 1996 City Clerk's SigrCature Department ID Number: CS 96-036 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: MICHAEL T. UBERUAGA, City Administrator PREPARED BY: RON HAGAN, Director, Community Service SUBJECT: CITY COSTS FOR FOURTH OF JULY CELEBRATION Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment( Statement of Issue: There is a need to appropriate $15,900 from the Fourth of July Fund Balance to pay for city costs for the Fourth of July Celebration. These funds will be reim- bursed by additional revenue secured from sponsor donations and proceeds from fund- raising activities. Funding Source: Fourth of July Fund Balance. Recommended Action: 1. Amend the FY 95/96 adopted budget by appropriating $15,900 into Account No. E-FP- CS-209-2-21-00 to pay city costs for the Fourth of July Celebration; and 2. Increase the FY 95/96 revenue estimates by $15,900. Alternative Action(s): Consider an alternate funding source. Analysis: In the FY 95/96 Fourth of July Parade Fund, monies were taken from operating and placed into personal services. With inadequate funds in operating, and because ex- penditures were higher than anticipated for the celebration, there is a need to transfer $15,900 from the Fourth of July Fund Balance into an operating account to cover unpaid invoices. The anticipated revenues should adequately cover the expenditures for the event. The Fourth of July Executive Board expects to come to the October 1 Council meeting with a final total on expenditures/revenues and an evaluation of the '96 Fourth of July Celebration. Attachment(s):cit 1 n CU — FIS A. FIS96-59 Adopted Budget Revised Estimate $ 3,144,200 $ 3,120,966 Beginning Fund Balance $ 3,201,616 $ 3,243,000 Budget Surplus/(Shortfall) 17,584 (341,458 Less Approved One -Time Costs (75,000) (1,188,310 Less: Pending Budget Amendments (325,993 Less FIS 96-58 (15,900 Plus PERS Refund 1,749,627 Estimated 9/30/96 Balance $ 3,144,200 $ 3,120,966 Fund Balance - General Fund 3 200 000 .............................................. .............................................. ------------ F i I iI. $3,000,000 $2,800,000 $2,600,000 $3,144,200 $3,120,966 $2,400,000 $2,200,000 $2,000,000 Adopted Revised Budget Estimate Page 1 CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICA TION To: Michael T. Uberuaga, City Administrator From: Robert J. Franz, Deputy City Administrator Subject: FIS 96-59 City Costs for Fourth of July Celebration Date: August 12, 1996 As required by Resolution 4832, a Fiscal Impact Statement has been prepared for $15,900 for City Costs for Fourth of July Celebration. If the City Council approves this request the estimated unreserved, undesignated Fourth of July Parade Fund Balance will be reduced to $2, 050. ' Robert J. `Franz, Deputy City Admin� trator Name Account Number Projected Income Income To Date Balance Fireworks Show 401 $25,000 $17,340.00 $-7,660.00 Water Bill/Resident Donations 402 6,000 5,093.00 -907.00 Parade 2000 403 4,000 4,325.00 325.00 Small Business Donations 404 3,000 1,100.00 -1,900.00 Merchandising 405 20,000 23,380.27 3,380.27 Parade Entry Fees 406 2,000 4,000.00 2,000.00 Corporate Sponsors 407 30,000 46,800.00 16,800.00 Run/Expo 408 65,000 63,000.00* -2,000.00 Telethon 409 2,000 1,900.00 -100.00 VIP Bash 410 22,000 19,433.00 -2,567.00 :.......:..........::::.:.......:::......:::::.:....:::::.......:.:........::::......::..:........:........:..:...................................................................::.:.......::::..:....::::::.....::: ►................................................................................................ ...r.::...... .::.....:::::::::::._:. Name Account Number Projected Expenses Expenses To Date Balance Contractor 390601 $ 6,600 $6,600.00 -0- Bands 390602 6,000 6,250.00 -250.00 Signs/Banners 390603 4,500 2,984.92 1,515.08 Sanitation 390604 2,000 1,834.13 165.87 Sponsor Floats 390605 3,000 2,000.00 1,000.00 City Float 390606 3,500 4,300.00 -800.00 Military 390607 1,000 1,839.63. -839.63 Sound/Scaffolding-Announcers 390608 2,000 2,220.00 -220.00 Judges 390609 1,000 975.00 25.00 Judging Stand/Canopies 221610 1,250 850.00 400.00 Printing/Postage-Parade Applications 407611 525 1,228.23 -703.23 Carts/Radio 221612 875 585.16 289.84 Photography 224613 500 366.63 133.37 President's Parade Vehicle 221614 750 500.00 250.00 Printing -Letterhead, Business Cards 407615 1,000 813.82 186.18 Volunteers 221616 1,000 1,385.75 -385.75 Storage 221617 600 595.00 5.00 Miscellaneous 221618 1,000 4,298.27 -3,298.27 VIP Food 221619 1,000 1,274.38 -274.38 TV Script 390620 1,500 -0- 1,500.00 ....::::::...::::::::...::::::.....::::::.....::::........:..........:.................................................................................i............................................�.... > :>:>::>: > ...... <:::::::. 3 . &b ..................IRA, -tit. 2............................ Qfl�9 .................. ..................................... h.....................I? ::.;<`'>E`:<"i R.. ...l�........ H...:1t.1t.:::::.:::::;;:::::::::::...::.........::. Contractor 390621 $18,000 15,681.25 $2,318.75 Sound 390622 2,000 2,200.00 -200.00 Entertainment 390623 1,000 2,557.98 -1,557.98 Tickets 407624 500 398.39 101.61 Sukrt......:: $..:.. 50 ......:................. 7..,38 ::..:. *Includes $10,800 sponsorship 0020853.01 08/30/96 Account Projected Expenses To Name Number Expenses Date Balance ....................................-.........-........................................... ............................:..::.::::::::.::::::::.:::::.:::::::::<:::::::....:::. P. Consultant 390625 $13,800 $16,690.47 $-2,890.47 Printing/Postage/Labels 407626 6,075 7,522.22 -1,447.22 T-shirts 221627 12,000 11,325.69 674.31 Advertising 358628 1,400 1,976.13 -576.13 Finish Line/Course Certification 390629 3,925 31797.55 127.45 Awards 225630 1,200 1,970.63 -770.63 Announcer/Entertainment 390631 300 725.00 -425.00 Bib Numbers/SafetyPins 221632 520 814.38 -294.38 Ent Distribution 221633 640 1,064.00 -424.00 Decorations/Balloons 221634 600 150.00 450.00 Sanitation 390635 100 -0- 100.00 Radios 221636 200 -0- 200.00 Showmobile 221637 350 -0- 350.00 Donations 221638 2,000 2,560.00 -560.00 Phone Bills 221639 500 185.40 314.60 Sound and Generators 221640 1,075 700.00 375.00 Expo/Equipment 221641 2,000 411.01 1,588.99 Kids Expo 221642 2,000 671.96 1,328.04 Miscellaneous 221643 1,315 979.71 335.29 4.4 ......,................................................... S. 44. .................................... Recognition 225644 $1,800 $2,275.96 $-475.96 Printing/MailingPrinting/Mailing 407645 2,500 1,913.55 586.45 SU :::.::....:............. Program 390646 $4,000 $4,468.71 $468.71 Bleachers 390647 .2,600 5,797.75 -3,197.75 T-shirts/Pins/Flags 221648 10,000 15,000.21 -5,000.21 Printing 407649 1,000 -0- 1,000.00 . ;::::.... ......... : :::::::::::::::::: $1.7 6b :::::::::::::::... :::.:::::::...:.......................................... .... 6T< ><< .............. Printing 407650 $2,000 $1,909.41 $90.59 90�...1................. . PARADE::2{It»<>><>>>::>:::>:::>::»<:>:>::>:::»::> :.:..........:.............................................................................. Printing/Mailing 407651 $2,500 $4,391.66 $-1;891.66 Party Expense. 390652 $18,000 $18,094.07 $-94.07 Printing/Mail in/Proram 407653 4,000 2,110.11 1,889.89 «<::5U.ktotal.:............................................. :.:::...:. 22 OD{i.......................... .................. .. 2ii 2b4$:::>::::>:::::>::::>:::::::>::.:::.: $.......................................................�►....................................... 0020853.01 08/30/91 Account Projected Expenses To Name Number Expenses Date Balance Public Relations Company 390654 $8,000 $6,050.80 $1,949.20 Advertising 358655 4,000 3,306.83 693.17 Celebrities 390656 6,000 7,722.34 -1,722.34 ::>:............................................:.;;;:.;:.;:.;:.;:.;:.;:.....:.;;:.::.:.;;;:;.;:.;:.;:.; ..............................................................................:......:::............................ :.;:.;:.;:.;:.;:.;:.;:.;:.;:;.;:.;;; ;;:.;:.;>:.;:.::.;;:.;:.;.�.:`::.:...;::..:.:.;:.;:.;:.;:.>;:.;:.;:.;:.; :::.:::::.: .: .`K f ;:.;:.;:;.;:.;;:.:::.:.....;......:...;...:..:.;:.......:......:.;;;>;;;:.;:.;:.:; :.. :.... 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