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HomeMy WebLinkAbout1999 Unbudgeted Expenditures - 01/04/1999 - Appropriate Reve �/lo6S Council/Agency Meeting Held: �'� Deferred/Continued to: d"Approved Conditionally Approved ❑ Denied bzlo ity lerk's Signature Council Meeting Date: January 4, 1999 Department ID Number: ED 99-03 CITY OF HUNTINGTON BEACH REQUEST FOR REDEVELOPMENT AGENCY ACTION SUBMITTED TO: HONORABLE MAYOR/CHAIRMAN AND CITY COUNCIL MEMBERS/REDEVELOPMENT AGENCY MEMBERS SUBMITTED BY: RAY SILVER, City Administrator/Executive DirectoraW PREPARED BY: David C. Biggs, Economic Development Director SUBJECT: Appropriate Revenue from Ocean View Estates Sales to Driftwood Mobile Home Park Sales Escrows Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: Escrow fees are needed for Driftwood Mobile Home Park acquisition escrows. As outlined in the Amedended Mobile Home Acquisition and Relocation Agreement (AMARA) that was approved by the Redevelopment Agency on October 19, 1998, Driftwood homeowners have the option to choose relocation to Ocean View Estates (OVE). Two, possibly three Driftwood owners have expressed an interest in purchasing one of the Agency's OVE homes. Funding Source: Future revenue from the sale of Agency-owned homes at OVE. Recommended Action: Motion to: 1. Appropriate $50,000 for payment of escrow fees to Express Escrow, Inc. Alternative Action(s): Direct staff to identify an alternative funding source. Anal: On October 17, 1998, the Redevelopment Agency approved the AMARA with the Driftwood Homeowners Association. This agreement governs the terms of the acquisition of Driftwood mobile homes. The agreement also allowed resident-owners at Driftwood the opportunity to purchase a select number of homes at OVE for purchase, or to choose one of eight vacant spaces for placement of a new mobile home. Funds are needed in order to close the 102 Driftwood escrows. Escrow fees are $425 per home, plus there are often unanticipated closing costs. Staff has estimated a need for $50,000 in escrow fees and closing costs. REQUEST FOR REDEVELOPMENT AGERY ACTION MEETING DATE: January 4, 1999 DEPARTMENT ID NUMBER: ED 99-03 Environmental Status: N/A Attachment(s): City Clerk's Page Number No. Description RCA Author: Brown at extension 8831 FEESRAM MOC -2- 12/22/98 5:03 PM RCA ROUTING SHEET INITIATING DEPARTMENT: Economic Development SUBJECT: Appropriate Driftwood Escrow Fees COUNCIL MEETING DATE: I January 4, 1999 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. (Approved as to form by City Attorne Not Applicable Certificates of Insurance Approved by the City Attorney) Not Applicable Financial Impact Statement (Unbud et, over $5,000) Not Applicable Bonds If applicable Not Applicable Staff Report If applicable Attached Commission, Board or Committee Report If applicable) . Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FOR ED Administrative Staff Assistant City Administrator Initial City Administrator Initial City Clerk EXPLANATION FOR RETURN OF ITEM: Only)(Below Space For City Clerk's Use RCA Author: JTY OF HUNTINGTON BEACI I MEETING DATE: March 15, 1998 DEPARTMENT ID NUMBER: Council/Agency Meeting Held: D erred/Continued to: Approved ❑ on ti ally A proved ❑ Denied �ty Clerk's Signature Council Meeting Date: March 15, 1998 Department ID Number: CITY OF HUNTINGTON BEACH REQUEST FOR ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED BY: RAY SILVER, CITY ADMINISTRATORO*8�'24�lr � PREPARED BY: RON HAYDEN DIRECTOR OF LIBRARY SERVICES, RICH BARNARD, DEPUTY CITY ADMINISTRATOR* SUBJECT: APPROVE INSTALLATION OF CABLE OUTLETS WITHIN THE CENTRAL LIBRARY AND CULTURAL CENTER Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status, Attachment(s) Statement of Issue: To have cable access, the Central Library must have conduit and cable installed within the facility to servicd the meeting rooms. Funding Source: Unappropriated Cable Fund. Recommended Action: Authorize the expenditure of $12,600 from the Cable fund to install conduit and cabling for public cable access within the Central Library and Cultural Center. Alternative Action(s): 1. Do not approve cable access within the Central Library. 2. Select another funding source. Analysis: The Central Library is without cable access. In order to allow access to cable within the library facilities including reference, media, children's, the Library theater and meeting rooms, conduit and cable needs to be installed. Through Time Warner, the Library obtained a bid estimate for this work. The estimated cost is $12,600 including a 10% contingency fee. After the completion, the Library will be able to offer the patrons much faster access to the Internet, cable programs within our meeting rooms and theaters, and teleconferencing. Environmental Status: Not Applicable. rcacable.doc -2. 03/04/99 10:36 AM REQUEST FOR ACTION MEETING DATE: March 15, 1998 DEPARTMENT ID NUMBER: Attachment(s): City Clerk's • Description • - Number 1- FIS Statement RCA Author: Ron Hayden rcacable.doc -3- 03/04/99 10:36 AM CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICA TION To: Ray Silver, City Administrator From: John Reekstin, Director of Administrative Services Subject: FIS 98-17 Approve the Installation of Cable Outlets Within the Central Library and Cultural Center Date: February 17, 1999 As required by Resolution 4832, this Fiscal Impact Statement has been prepared for the March 15, 1999 Request for Council Action entitled "Approve the Installation of Cable Outlets Within the Central Library and Cultural Center." If the City Council approves this action, (total appropriation $12,600), the estimated undesignated Cable TV fund balance on September 30, 1999 will be reduced to $103,000. ohn Reekstin, Director of Administrative Services RCA &OUTING SHEET INITIATING Library Services DEPARTMENT: SUBJECT: Approve installing cable outlets within the Central Library and Cultural Center COUNCIL MEETING DATE: March 15, 1999 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attome Not Applicable Subleases, Third Party Agreements, etc. (Approved as to form by City Attome Not Applicable Certificates of Insurance (Approved by the City Attome ) Not Applicable Financial Impact Statement (Unbud et, over$5,000) Attached Bonds If applicable) Not Applicable Staff Report If applicable) Not Applicable Commission, Board or Committee Report If applicable) Not Applicable Find in s/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FORWARDED Administrative Staff Assistant City Administrator Initial City Administrator Initial City Clerk EXPLANATION FOR RETURN OF ITEM: (Below • . For Only) REQUEST FOR ACTION Tre.es�r MEETING DATE: DEPARTMENT ID NUMBER: Council/Agency Meeting Held: V5 3 7rred/Continued to: Approved ❑ Conditionally Approved ❑ Denied -7_ 'Dl� Clerk's Signature Council Meeting Date: 3_99 Department ID Number: REQUEST FOR ACTION SUBMITTED TO: HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL SUBMITTED BY RAY SILVER, CITY ADMINISTRATOR �n0 � PREPARED ROBERT F. BEARDSLEY, DIRECTOR OF PUB L C WORKS SUBJECT: BUDGET APPROPRIATION FOR STREET TREE PLANTING Statement of Issue,Funding Source,Recommended Action,Alternative Action,Analysis,Environmental Status,Attachments) Statement of Issue: City Council approval is needed for a budget appropriation to provide funds to continue planting trees on public property. Funding Source: Unappropriated General Fund Balance (Revenue Acct. # R-AA-542-8-32-00). Recommended Action: Motion to approve an appropriation of$15,000.00 to fund the purchase of replacement street trees when the cost of those trees are reimbursed by residents. Alternative Action(s): Do not approve the appropriation of $15,000.00 to purchase and replace,trees removed by resident request and payment. Analysis: Until the 1990/91 Fiscal Year, the City repaired entire streets and replaced all ^trees removed in the public right-of-way from the General Fund budget. However, due to budget constraints, this is no longer the policy. Reductions in the operating accounts now only provide funding to replace standard/typical tree planting requests using fifteen gallon trees. RCA#1 -2- 04/22/99 7:00 AM REQUEST FOR ACTION MEETING DATE: DEPARTMENT ID NUMBER: All major street repairs and tree removals/replacements are now funded from Gas Tax Funds or Measure M Funds. Residents requesting tree removals/replacements with twenty-four inch (24") boxed trees pay the City $150.00 for each replacement tree and related planting materials; however, there are no street repairs accomplished in this circumstance. The public has generally accepted this new charge and we have collected over $19,000.00 for the replacement trees this fiscal year. The Finance Division requires that the $150.00 charge be treated as revenue to the General Fund; thus, to make use of the property owners' money to buy replacement trees they paid for, the City Council must make a budget appropriation from the General Fund. We therefore, request an appropriation of $15,000.00 received during Fiscal Year 1998/99, to purchase and plant the replacement trees requested by residents. Environmental Status: N/A Attachment(s): NumberCity Clerk's Page 1. Fiscal Impact Statement RCA#1 -3- 04/22/99 7:00 AM F9��� >lil�4' CITY OF HUNTINGTON BEACH INTER-DEPARTMENT COMMUNICATION HUNTINGTON BEACH MEMORANDUM TO: John Reekstin, Director of Administrative Services VIA: Robert F. Beardsley, Director of Public Works FROM: Daryl D. Smith Superintendent of Park, Tree & Landscape Division (n� rY p p a DATE: April 8, 1999 SUBJECT: FISCAL IMPACT STATEMENT Please provide Fiscal Impact Statement for RCA proposal for Budget Appropriation for Tree Account No. 542-309. Fiscal Impact Statement Check List I. Funding is necessary to pay for tree materials purchased from Account No. 542- 309, which were not provided in the budget but were paid for by homeowners whose funds were placed in revenue Account No. R-AA-542-8-32-00. A. This was anticipated and the revenue account was set up in the 1998/99 F.Y. Budget. B. There are no savings and the entire operating account for Tree Maintenance is committed to budgeted projects. C. There is no need to reprioritize expenses since this revenue account was established for the proposed Budget appropriation. II. The cost will be $15,000.00. A. The direct cost is $15,000.00. 1. Unknown and depending on the amount of homeowners who pay for tree planting. 2. Same as#1. 3. Grants are not applicable. a) Funding source is revenue Acct. R-AA-PW-542-8-32-00 b) Funding revenue source is homeowners. c) There is no alternative funding source except the Budget; however, homeowners have paid for services. IV. A. We budget for typical tree planting and we also receive funding from homeowners requesting special/unbudgeted tree planting. B. This has been a funding source for the past seven (7) years. DDS:ss F CITY OF HUNTINGTON BEACH INTER-DEPARTMENT COMMUNICATION HUNTINGTON BEACH MEMORANDUM TO: John Reekstin, Director of Administrative Services VIA: Robert F. Beardsley, Director of Public Works FROM: Daryl D. Smith, Superintendent of Park, Tree & Landscape Division DATE: April 8, 1999 . SUBJECT: FISCAL IMPACT STATEMENT Please provide Fiscal Impact Statement for RCA proposal for Budget Appropriation for Tree Account No. 542-309. Fiscal Impact Statement Check List I. Funding is necessary to pay for tree materials purchased from Account No. 542- 309, which were not provided in the budget but were paid for by homeowners whose funds were placed in revenue Account No. R-AA-542-8-32-00. A. This was anticipated and the revenue account was set up in the 1998/99 F.Y. Budget. B. There are no savings and the entire operating account for Tree Maintenance is committed to budgeted projects. C. There is no need to reprioritize expenses since this revenue account was established for the proposed Budget appropriation. II. The cost will be $15,000.00. A. The direct cost is $15,000.00. 1. Unknown and depending on the amount of homeowners who pay for tree planting. 2. Same as#1. 3. Grants are not applicable. a) Funding source is revenue Acct. R-AA-PW-542-8-32-00 b) Funding revenue source is homeowners. c) There is no alternative funding source except the Budget; however, homeowners have paid for services. IV. A. We budget for typical tree planting and we also receive funding from homeowners requesting special/unbudgeted tree planting. B. This has been a funding source for the past seven (7) years. DDS:ss RCA ROUTING ?HEET INITIATING Public Works Department DEPARTMENT: J.4 SUBJECT: BUDGET APPROPRIATION FOR STREET TREE PLANTING COUNCIL MEETING DATET- r- RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attomey) Not Applicable Subleases, Third Party Agreements, etc. (Appoved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Not Applicable Financial Impact Statement (Unbudget, over $5,000) Attached Bonds (If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FORWARDED Administrative Staff ( ) ( ) Assistant City Administrator (Initial) ( ) ( ) City Administrator (initial) ( ) ( ) City Clerk ( ) EXPLANATION FOR RETURN OF ITEM: Only)(Below Space For City Clerk's Use REQUEST FOR ACTION MEETING DATE: DEPARTMENT ID NUMBER: Council/Agency Meeting Held: Deferred/Continued to: ❑ Approved ❑ Conditionally Approved ❑ Denied _ City Clerk's Signature Council Meeting Date: Department ID Number: REQUEST FOR ACTION SUBMITTED TO: HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL SUBMITTED BY, RAY SILVER, CITY ADMINISTRATOR PREPARED Y ROBERT F. BEARDSLEY, DIRECTOR OF PUBLIC WORKS SUBJECT: BUDGET APPROPRIATION FOR STREET TREE PLANTING FStatement of Issue,Funding Source,Recommended Action,Alternative Action,Analysis,Environmental Status,Attachment(s) 11 Statement of Issue: City Council approval is needed for a budget appropriation to provide funds to continue planting trees in public property. Funding Source: Unappropriated General Fund Balance (Revenue Acct. # R-AA-542-8-32-00). Recommended Action: Motion to approve an appropriation of $15,000.00 to fund the purchase of replacement street trees when the cost of those trees are reimbursed by residents. Alternative Action(s): Do not approve the appropriation of $15,000.00 to purchase and replace trees removed by resident request and payment. Analysis: Until the 1990/91 Fiscal Budget, the City repaired entire streets and replaced all trees removed in public right-of-way from the General Fund Budget. However, due to budget constraints, this is no longer the policy. Reductions to the operating accounts only provide funding to replace standard/typical tree planting request using a fifteen gallon tree. RCA#1 -2- 04/13/99 7:03 AM REQUEST FOR ACTION MEETING DATE: DEPARTMENT ID NUMBER: All major street repairs and tree removal/replacement are now funded from Gas Tax Funds or Measure M Funds. Residents requesting tree removal/replacement with twenty-four inch (24") boxed trees pay the City $150.00 for the replacement tree and related planting materials, however, there are no street repairs accomplished in this circumstance. The public has accepted this new service charge and we have collected over $19,000.00 for the replacement trees this fiscal year. The Finance Division requires that the $150.00 service fee be treated as revenue to the General Fund; and in order to make use of the property owner's money to buy replacement trees they paid for, the City Council must make a budget appropriation for. same. We therefore, request an appropriation of$15,000.00 received during fiscal year 1998/99 in order to purchase and plant the replacement trees requested by residents. Environmental Status: N/A Attachment(s): City Clerk's Page Number 1. Fiscal Impact Statement RCA#1 -3- 04/13/99 7:03 AM FMCITY OF HUNTINGTON BEACH INTER-DEPARTMENT COMMUNICATION HUNTINGTON BEACH MEMORANDUM TO: John Reekstin, Director of Administrative Services VIA: Robert F. Beardsley, Director of Public Works FROM: Daryl D. Smith, Superintendent of Park, Tree & Landscape Division (n� a DATE: April 8, 1999 SUBJECT: FISCAL IMPACT STATEMENT Please provide Fiscal Impact Statement for RCA proposal for Budget Appropriation for Tree Account No. 542-309. Fiscal Impact Statement Check List I. Funding is necessary to pay for tree materials purchased from Account No. 542- 309, which were not provided in the budget but were paid for by homeowners whose funds were placed in revenue Account No. R-AA-542-8-32-00. A. This was anticipated and the revenue account was set up in the 1998/99 F.Y. Budget. B. There are no savings and the entire operating account for Tree Maintenance is committed to budgeted projects. C. There is no need to reprioritize expenses since this revenue account was established for the proposed Budget appropriation. II. The cost will be $15,000.00. A. The direct cost is $15,000.00. 1. Unknown and depending on the amount of homeowners who pay for tree planting. 2. Same as#1. 3. Grants are not applicable. a) Funding source is revenue Acct. R-AA-PW-542-8-32-00 b) Funding revenue source is homeowners. c) There is no alternative funding source except the Budget; however, homeowners have paid for services. IV. A. We budget for typical tree planting and we also receive funding from homeowners requesting special/unbudgeted tree planting. B. This has been a funding source for the past seven (7) years. DDS:ss RCA ROUTING SHEET INITIATING Public Works Department DEPARTMENT: SUBJECT: BUDGET APPROPRIATION FOR STREET TREE PLANTING COUNCIL MEETING DATE: RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. (Appoved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Not Applicable Financial Impact Statement (Unbudget, over $5,000) Attached Bonds (If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FORWARDED Administrative Staff ( ) ( ) Assistant City Administrator (Initial) ( ) ( ) City Administrator (Initial) City Clerk ( ) EXPLANATION FOR RETURN OF ITEM: (BelowOnly) F,4"DW- A-Dmin/ Gk,4,vr- Aorninl. Council/Agency Meeting Held: Def rred/Continued to: r9 proved ❑ Conditionally Approved ❑ Denied ZZ71I y yty Clerk's Signature C�} Council Meeting Date: June 28, 1999 Department ID Number: AD99-1 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: RAY SILVER, City Administrator aoU PREPARED BY: MELANIE S. FALLON, Assistant City Administrator SUBJECT: Authorize the Appropriation of$125,000 for Expenses Related to the Potential Annexation of the Bolsa Chica Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: In order to continue its pre-annexation negotiations with Hearthside Homes, staff is requesting an appropriation of$125,000 to provide for necessary professional services. Funding Source: Sufficient funding for the $125,000 appropriation exists in unreserved, undesignated General Fund balance. Recommended Action: Motion to: 1. Appropriate $125,000 from unreserved, undesignated General Fund balance to the following accounts: • $80,000 to the City Attorney's Legal Services account • $45,000 to the Planning Department's Contractual Services account Alternative Action(s): Deny the appropriation and direct staff accordingly. kr-QUEST FOR COUNCIL ACTi.A MEETING DATE: June 28, 1999 DEPARTMENT ID NUMBER: AD99-1 Analysis: On March 29, 1999, the City Council directed staff to negotiate a draft pre-annexation agreement with Hearthside Homes. Since that time, staff and the professional consultants and special legal counsel retained to assist us have participated in a series of negotiating sessions with Hearthside Homes and initiated a number of research and analysis projects. In light of the number and scope of issues encountered negotiating the draft pre-annexation agreement, staff desires to appropriate $125,000 from unreserved, undesignated General Fund balance to continue these efforts. The $125,000 would be appropriated accordingly: • $80,000 to the City Attorney's Legal Services account to provide for services legal and environmental consulting services rendered by McNamara, Van Blarcom & Leibold • $45,000 to the Planning Department's Contractual Services account to fund annexation and financial consulting services provided by MNA Consulting City Council Criteria for New Appropriations: In March 1998, the City Council adopted three criteria for evaluating requests for new or additional appropriations. In order to receive City Council authorization, the new appropriation must meet one of the following three criteria: 1. It is an unanticipated emergency 2. It is required to implement labor negotiations 3. It is a new expense that is offset by related new revenues Staff believes this request meets criteria one and three. First, the appropriation is necessary for negotiations regarding the potential annexation of the Bolsa Chica to move forward. Second, successfully annexing the Bolsa Chica will generate revenues identified in the Bolsa Chica Annexation Study and exactions from Hearthside Homes in a pre-annexation agreement. Additionally, at its May 15, 1999 meeting, the City Council approved an appropriation of $400,000 for professional services associated with the potential annexation of the Bolsa Chica as part of the Unfunded and Underfunded Projects and Liabilities. The list included items the City Administrator intends to present for appropriation from unreserved, undesignated General Fund balance in FY 1999-2000 budget. This request appropriates $125,000 of the amount approved for Bolsa Chica prior to FY 1999-2000 budget adoption. The remaining $275,000 would remain on the approved list to be included with the proposed FY 1999-2000 budget. Environmental Status: Not applicable. 125K -2- 06/24/99 10:11 AM kr-QUEST FOR COUNCIL ACTIvN MEETING DATE: June 28, 1999 DEPARTMENT ID NUMBER: AD99-1 Attachment(s): NumberCity Clerk's Page . Description 1. Financial Impact Statement RCA Author: Peter Grant 125K -3- 06/24/99 10:11 AM Attachment 1 � CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICA TION To: Ray Silver, City Administrator From: John Reekstin, Director of Administrative Services Subject: FIS 98-45 Authorize the Appropriation for Expenses Related to the Potential Annexation of the Bolsa Chica Date: June 13, 1999 As required by Resolution 4832, this Fiscal Impact Statement has been prepared for "Authorize the Appropriation for Expenses Related to the Potential Annexation of the Bolsa Chica." If the City Council approves this action, (total appropriation $125,000) the estimated Unreserved, Undesignated General Fund Balance at September 30, 1999 will be reduced to $7,535,001 . Z�Z4�- J n Reekstin, Director of Administrative Services Adopted urrent Fund Balance-General Fund Budget Estimate Beginning Fund Balance 10/1/98(unaudited) $ 8,987,000 $ 8,987,000 Plus: Estimated Revenue 107,860,642 109,524,481 Less:Estimated Expenditures (109,890,397) (109,399,000) Less Pending/Approved FIS's (11452,480) Less:FIS 99-45 - (125,000) Estimated 9/30/99 Balance $ 6,957,245 $ 7,535,001 Estimated General Fund Balance at September 30,1999 $9,000,000 i $8,000,000 -;ate $7,000,000 $6,000,000 ---- $5,000,000 $4,000,000 $6,957,245 1 $3,000,000 — $7,636,001 - $2,000,000 - — I i $1,000,000 $• ADOPTED BUDGET CURRENT ESTIMATE "t,1151cie - ba44t Woe eks Council/Agency Meeting Held: Deferred/Continued to: SApprov& UConditionellyApRroved LJ Denied 0 City Clerk's SignatOre Council Meeting Date: July 6, 1999 Department ID Number: PW 99-056 REQUEST FOR COUNCIL ACTION 0 2_1 C".) ri) 7") SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS ro SUBMITTED BY: Ray Silver, City Administrat4.. 01 PREPARED BY: Melanie Fallon, Assistant City Administrator > Robert F. Beardsley, Director of Public Worksvo SUBJECT: Authorize Reimbursement of PLC Land Company Drainage Fees Statement of Issue,Funding Source, Recommended Action,Alternative Action,Analysis, Environmental Status,Attachment(s) Statement of Issue: PLC Land Company, the primary developer of the Holly Seacliff Specific Plan Area, has constructed master planned storm drain facilities connecting the storm drain in Goldenwest and Gothard Streets to Sully-Miller Lake, and is requesting a refund of a portion of the drainage fees paid by PLC related to its development. Funding Source: Unappropriated drainage fund, Wintersburg Drainage District Account, in the amount of $538,064. Recommended Action: 1. Authorize staff to appropriate $538,064 from the unappropriated Wintersburg drainage fund balance to cover refund costs to PLC Land Company. 2. Direct the City Treasurer to reimburse PLC Land Company the amount of $538,064 for the refund of drainage fees paid for its construction of City Master Plan of Drainage facilities. Alternative Action(s): 1. Deny the refund request. 2. Delay the partial refund of fees until a comprehensive agreement is reached. RtQUEST FOR COUNCIL ACTIUN MEETING DATE: July 6, 1999 DEPARTMENT ID NUMBER: PW 99-056 Analysis: PLC Land Company has a Development Agreement (90-1, Holly-Seacliff) with the City, to develop specified areas of land within the Holly-Seacliff Specific Plan area. As part of PLC's development obligations, it is required to design and construct all the major storm drain facilities to serve the area, including off-site facilities (i.e., drains not abutting PLC's property). Although PLC is the primary landowner within the specific plan area, there are other property owners within the specific plan area that will receive benefit from these facilities. Consequently, the Development Agreement provides that the City will use its "best efforts" to cause these other developers to reimburse PLC for these off-site drains. In addition to constructing storm drains, PLC is required to pay City drainage fees on the land area it develops. The City collects drainage fees on all development to fund the construction of City-wide master planned drainage facilities as identified in the City's adopted Master Plan of Drainage (MPD). These fees are required under Chapter 14.48 of the Municipal code. Normally, under Section 14.48.070, a developer constructing off-site drains is entitled to a refund from these drainage fees. (There is no refund for on-site drains.) Under the Development agreement, PLC is not like other developers because of the specific reimbursement provision in the Agreement that calls for reimbursement only from the benefiting developers. Reading this Development Agreement provision together with the Drainage Fee Ordinance means that PLC is entitled to reimbursement from the drainage fees paid only by the developers who benefit from PLC-installed drains. In this case, PLC has constructed a specific segment of Mater Plan Facilities for the "Wintersburg Drainage District," known as the "Gothard/Goldenwest Storm Drains." These drains connect the storm drains in Goldenwest and Gothard Streets to Sully Miller Lake. These drains do benefit some of the Holly-Seacliff developers, but they do not benefit all the many developers that pay fees into the Wintersburg Drainage District, downstream from Sully-Miller Lake. However, instead of waiting for other Holly-Seacliff developers to pay drainage fees, PLC requests that a portion of the drainage fees it has paid be returned in the form of an advance reimbursement under the Development Agreement. City staff has recommended that reimbursement of a portion of drainage fees paid by PLC for construction of MPD facilities, in the amount of$538,064, be made. In an effort toward resolution of the entire reimbursement obligation under the Development Agreement and a showing of good faith, staff requests authorization to refund $538,064 in drainage fees from the Wintersburg Drainage District to PLC, as the next step in the resolution of the total reimbursement obligation. Ultimately, it is anticipated that some of this money will be recovered from drainage fees paid by other developers within the Holly-Seacliff Specific Plan. Environmental Status: Not applicable PLC Drainage Refund RCA -2- 06/25/99 3:01 PM RtQUEST FOR COUNCIL ACTION MEETING DATE: July 6, 1999 DEPARTMENT ID NUMBER: PW 99-056 Attachment(s): City Clerk's Page Number 1 Fiscal Impact Statement RFB:DAW:gd 35168 PLC Drainage Refund RCA -3- 06/25/99 12:49 PM ATTACH M E, NT' # l , CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICA TION To: Ray Silver, City Administrator From: John Reekstin, Director of Administrative Services Subject: FIS 98-46 PLC Land Company Drainage Fee Refund Date: June 23, 1999 As required by Resolution 4832, this Fiscal Impact Statement has been prepared for" PLC Land Company Drainage Fee Refund." If the City Council approves this action, (total appropriation $538,064) the estimated Unreserved, Undesignated Drainage Fund Balance at September 30, 1999 will be reduced to $896,000. J hn Reekstin, Director of Administrative Services RCA ROUTING SHEET INITIATING Department of Public Works DEPARTMENT: SUBJECT: PLC Land Company Drainage Fee Refund COUNCIL MEETING DATE: I July 6, 1999 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. (Appoved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Not Applicable Financial Impact Statement (Unbudget, over $5,000) Attached Bonds (If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FORWARDED Administrative Staff ( ) ( ) Assistant City Administrator (Initial) ( ) ( ) City Administrator (Initial) ( ) ( ) City Clerk ( ) EXPLANATION FOR RETURN OF ITEM: (Below Space For City Clerk's Use • �rtaszrex., Council/Agency Meeting Held:' 7 Def red/Continued to: , pror d ❑ iti Wally Approved ❑ Denied 2�01Y EVy Clerk's Signature f Council Meeting Date: July 19, 1999 Department ID Number: FD 99-007 i I CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION �. ;. SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS Er ri SUBMITTED BY: RAY SILVER, City Administrator``!' ✓/ _ :m-,, a PREPARED BY: MICHAEL P. DOLDER, FIRE CHIEF "I 7:i SUBJECT: AUTHORIZE THE EMERGENCY PURCHASE OF DIGITAL 80.0 NHz MOBILE FIRE RADIOS Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: Should the City of Huntington Beach make an emergency purchase of digital 800 MHz mobile fire radios to replace the Fire Department's analog mobile radios? Funding Source: Unappropriated FireMed Fund Balance Reserves account GEF 30101. Recommended Action: Motion to: Approve and authorize the appropriation of $138,556 from the unappropriated FireMed Fund Reserve Balance (GEF 30101) for the purpose of making an emergency purchase of Motorola digital 800 MHz mobile fire radio equipment. Alternative Action: 1. Delay the purchase of digital mobile fire radios until the FY 1999/2000 budget cycle. 2. Accept Motorola's replacement analog radios and migrate to digital radios in a future budget period. Analysis: The design of the Orange County 800 MHz digital radio system backbone for police, fire, marine safety, public works, and general government includes the use of Fire Services Wide Area Frequencies. The County contract with Motorola also includes a requirement to provide fire agencies with the ability to operate their current 800 MHz analog radios on the digital radio backbone and to provide a migration path for changing out analog fire radios to digital. During the 800 MHz digital radio implementation, several issues have surfaced which impact the migration of fire agency radios, two of which are critical. There is an immediate need to expand current radio capacity to allow for paramedic radio communications. Paramedics have been using a separate radio system to communicate with base hospitals. This system is obsolete and is constantly failing. In anticipation of the paramedic radio needs, staff submitted a FY 1999/2000 budget request to transition to an all digital radio configuration. RCQUEST FOR COUNCIL ACTIuN MEETING DATE: July 19, 1999 DEPARTMENT ID NUMBER: FD 99-007 Analysis: (continued) The second critical issue pertains to our current fire radios. Motorola recently determined that our Syntor mobile analog radios would not operate on the digital backbone. Consequently, they have proposed two options: 1) an analog radio replacement valued at $2,000 each, or 2) an upgrade credit toward the purchase of Astro Digital radios, providing the radios are purchased by July 1, 1999. In either case, Motorola would also provide the installation costs for replacing the existing analog radios. If the City accepted Option 1, the analog radio replacement, there would still be a future digital radio replacement cost plus costs of a second installation. On a countywide level, all fire agencies have agreed that Option 2 is the most cost effective choice. For Huntington Beach, purchasing the digital mobile radios now will result in a $117,889 savings over a future digital radio replacement. Staff recommends the emergency appropriation of $138,556 to fund the immediate radio purchase needs and the reduction of the FY 1999/2000 budget radio purchase request by this amount. The FY 1999/2000 budget will continue to include a FireMed fund request for digital portable radios and Mobile Data Terminals (MDT) which are needed to complete the digital radio conversion but are not critical for beginning the radio conversion process. This request for appropriation of funds meets criteria established by City Council direction in March 1998 because it is an unanticipated emergency. Motorola has identified that 22 of the Fire Department's Syntor mobile analog radios will not function on the new digital backbone and they must be replaced. Funding for the replacements had been requested through the FireMed enterprise account in the FY 1999/2000 budget. If the radios are not replaced now, it will delay the 800MHz project for all of the other involved agencies (law enforcement, marine safety, public works, and general government) and it jeopardizes the Fire Department's ability to convert to the new system. Additionally, the City will save $117,889 by replacing the radios now. Environmental Status: Not applicable. Attachment(s): NumberCity Clerk's Page . Description 1 Fiscal Impact Statement RCA Author: Dolder 99-007 800 MHz Emerg Radio Purchase -2- 07/08/99 6:12 PM A TTA CHMENT 1 CITY OF HUNTINGTON BEACH � INTERDEPARTMENTAL COMMUNICATION To: Ray Silver, City Administrator From: John Reekstin, Director of Administrative Services Subject: FIS 98-47 Emergency Purchase of Digital 800 MHZ Mobile Fire Radios Date: June 30, 1999 As required by Resolution 4832, this Fiscal Impact Statement has been prepared for" Emergency Purchase of Digital 800 MHZ Mobile Fire Radios." If the City Council approves this action, (total appropriation $138,556) the estimated working capital of the Firemed Fund at September 30, 1999 will be reduced to $143,000. dltl�J- Jo Reekstin, Director of Administrative Services i RCA ROUTING SHEET INITIATING DEPARTMENT: FIRE SUBJECT: AUTHORIZE THE EMERGENCY PURCHASE OF FIRE DIGITAL 800 MHz MOBILE RADIOS COUNCIL MEETING DATE: July 19, 1999 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Not Applicable Financial Impact Statement (Unbudget, over $5,000) Attached Bonds (If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FORWARDED Administrative Staff ( ) ( ) Assistant City Administrator (Initial) ( ) ( ) City Administrator (Initial) ( ) ( ) City Clerk ( ) EXPLANATION FOR RETURN OF ITEM: Only)(Below Space For City Clerk's Use RCA Author: Dolder Council/Agency Meeting Held, Z'? CUP.4-1� Def rred/C ntinued to: Approve Conditionally Approved El Denied 4q/p ity Clerk's Signature Council Meeting Date: August 16, 1999 Department ID Number: CS-99-034 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS � SUBMITTED BY: RAY SILVER, City Administrator zAV c-, 7 PREPARED BY: RON HAGAN, Director, Community Serviceo--� Y7 SUBJECT: APPROVE FUNDS TO MAKE EMERGENCY ELECTRICAL REP�IR"' ND PURCHASE REPLACEMENT HAND DRYERS FOR THE MAIN PROMENADE PARKING STRUCTURE RESTROOMS Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: There is a need to make emergency electrical repairs and to purchase replacement electrical hand dryers at the Main Promenade Parking Structure public restrooms. Funding Source: General Fund Unappropriated Fund Balance in the amount of$9,000. Recommended Action: Approve amendment of$9,000 to the FY98/99 budget to Account #E-AA-CS-343-3-90-00 to make emergency electrical repairs and replace hand dryers at Main Promenade public restrooms. Alternative Action(s): Do not replace the hand dryers or repair the electrical at this time. Analysis: In March 1998, City Council adopted three criteria for approving new appropriations from the General Fund. A new appropriation must meet one of the following criteria: 1. An unanticipated emergency, 2. A requirement to implement labor negotiations, or 3. A new expense that is offset by related new revenues. The $9,000 requested in this RCA is an unanticipated emergency. The electricity at the public restrooms located in the Main Promenade Parking Structure is no longer working due to overuse and salt air corrosion. The hand dryers have burnt out and are inoperative. Staff is constantly getting complaints about the hand dryers. Paper towels cannot be utilized because vandals stuff them into the toilets and make the REQUEST FOR COUNCIL ACTION MEETING DATE: August 16, 1999 DEPARTMENT ID NUMBER: CS-99-034 toilets inoperative. The existing electrical system is insufficient to power the hand dryers. This has resulted in the hand dryers burning out and becoming inoperable. In order to remedy the problem, it is necessary to provide a new upgraded electrical service from the main electrical panel to the restrooms, and purchase new hand dryers for all six restrooms. The cost to make the electrical repairs and replace the hand dryers is $9,000. Because of the high use of this facility by the public, it is recommended that this issue be addressed immediately. Environmental Status: N/A Attachment(s): City Clerk's Page Number No. Description FIS RCA Author: Jim B. Engle MainPromRestrooms -2- August 6, 1999 9:28 AM � ATTACHMENT #-l ' -, � CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICA TION To: Ray Silver, City Administrator From: John Reekstin, Director of Administrative Services Subject: FIS 98-52 Repair the Main-Promenade Public Restroom electrical and Purchase Hand Dryers Date: August 3, 1999 As required by Resolution 4832, this Fiscal Impact Statement has been prepared for "Repair the Main-Promenade Public Restroom electrical and Purchase Hand Dryers." If the City Council approves this action, (total appropriation $9,000), the estimated unappropriated, undesignated General Fund Balance at September 30, 1999 will be reduced to $7,426,001 . JZ4AA J n Reekstin, Director of Administrative Services opte urrent Fund Balance-General Fund Budget Estimate Beginning Fund Balance 10/1/98(unaudited) $ 8,987,000 $ 8,987,000 Plus Estimated Revenue 107,860,642 109,524,481 Less Estimated Expenditures (109,890,397) (109,399,000) Less Pending/Approved FIS's (1,677,480) Less FIS 99-52 - (9,000) Estimated 9/30/99 Balance $ 6,957,245 $ 7,426,001 Estimated General Fund Balance at September 30, 1999 $9,000,000 $8,000,000 $7,000,000 $6,000,000 $4,000,000 $6,957,245 $3,000,000 $7,426,001 r -" ;;- $1,000,000 ADOPTED BUDGET CURRENT ESTIMATE RCA ROUTING SHEET INITIATING DEPARTMENT: COMMUNITY SERVICES DEPARTMENT SUBJECT: APPROVE FUNDS TO MAKE ELECTRICAL REPAIRS AND PURCHASE HAND DRYERS FOR THE MAIN PROMENADE PARKING STRUCTURE RESTROOMS COUNCIL MEETING DATE: August 16, 1999 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Not Applicable Financial Impact Statement (Unbudget, over $5,000) Attached Bonds If applicable) Not Applicable Staff Report If applicable) Not Applicable Commission, Board or Committee Report If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS -REVIEWED RETURNED FORWARDED Administrative Staff Assistant City Administrator Initial City Administrator Initial cr City Clerk ( ) EXPLANATION FOR RETURN OF ITEM: SpaceOnly) RCA Author: Council/Agency Meeting Held. Deferred/Continued to: O 9� ❑Approved ❑ Conditionally Approved ❑ Denied City Clerk's Signature Council Meeting Date: September 7, 1999 Department ID Number: CS99-042 11a2- CITY OF HUNTINGTON BEACH � •�� t�° � REQUEST FOR COUNCIL ACTION a: SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: RAY SILVER, City Administrator„ PREPARED BY: RON HAGAN, Director, Community Services SUBJECT: APPROVE FUNDING FOR EXTENSION OF PIER PLAZA PRESENTS ENTERTAINMENT Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachments) Statement of Issue: There is a need to appropriate $6,000 to extend the Pier Plaza Presents entertainment series through September as part of an effort to attract visitors to the downtown after the recent water closure. Funding Source: General Fund Unappropriated Fund Balance, $6,000 Recommended Action: Motion to approve an amendment to the current year budget by appropriating $6,000 into Account E-AA-ND-5-31-390 to fund additional entertainment for Pier Plaza Presents through September. Alternative Action(s): Do not approve funds from the General Fund Unappropriated Fund Balance and direct staff to use alternative funding sources. Analysis: In an effort to extend the summer and provide an incentive for the public to visit the beach and enjoy the downtown area, the city's marketing committee is recommending extension of the Pier Plaza Presents series through September. The musical concerts and arts and crafts fair would be extended to the weekends of September 11/12, 18/19, and 25/26 in order to draw people to the downtown area and extend the summer season to help local merchants and beach concessions., The Pier Plaza Presents series has been extremely successful this summer with a variety of music that has been well received by the community. In. March 1998, City Council adopted three criteria for approving new appropriations from the General Fund. A new appropriation must meet one of the following criteria: 1) an unanticipated emergency; 2) a requirement to implement labor negotiations; or 3) a new expense that is offset by related new revenues. This request is an unexpected emergency due to the water closure's impact on the downtown merchants and beach concessions and restaurants. This appropriation should be more than offset by additional REQUEST FOR COUNCIL AC'rrON MEETING DATE: September 7, 1999 DEPARTMENT ID NUMBER: CS99-042 revenue from parking and sales tax. The attached flyer indicates the names and hours of proposed Pier Plaza Presents entertainment. Environmental Status: Not applicable. Attachment(s)• City Clerk's • . • - NumberDescription Entertainment flyer RCA Author: RH:cr Document2 -2- August 31, 1999 9:53 AM CITY OF H U NTI NGTUN BEACH PIER PLAZA PRESENTS September 1 1 , 12 , 19 , 25 and 26 1999 3 weekends of Fun Music featuring Bluegrass, Zydeco, Latin Jazz, New Flamenco and much more! Saturday, September 11, 2 PM SUBURBAN LEGENDS and INSIGHT Known for their zany brand of ska and high-energy music, SUBURBAN LEGENDS has played extensively throughout Orange County and are currently working on their first CD. At 3 PM that afternoon, INSIGHT will take the stage for an engaging blend of music fronted by a 6 string electric violinist. Sunday, September 12, 1 PM BLADE RUNNERS A hallmark of this award winning bluegrass band is their fresh unpredictable repertoire and tight distinctive sound. Revamped R&B, classics and original compositions are likely to please just about everyone! Sunday, September ig, 12 PM - 4 PM PROJECT TRU and the SUZIE HANSEN LATIN BAND Project TRU, a twelve piece band boasting funky bass lines, a rock guitar edge, soulful vocals, Latin -percussion and a full horn section. Headlining that afternoon at 2 PM is the Suzie Hansen Latin Band. Suzie and her crew of talented musicians have created a unique sound that brings audiences to their feet and has them dancing in the aisles. Saturday, September 25, 3 PM NADRO JOHN Nadro John, a premier nuevomenco ensemble returns to Pier Plaza.Their music is a fusion of jazz and rock with a passionate flamenco flair.The undercurrent of percussion, horns, bass and rhythm guitars propel audiences to"jump up and dance! The Montreal La Presse called Nadro John "The American Ambassadors of Flamenco Jazz." Sunday, September 26, I2 PM - 4 PM BENNY AND THE SWAMP GATORS ZYDECO BAND - SUN, 12 - 4 PM Audiences find it difficult to stay seated with this band starts to play. From the first note, the Swamp Gators have people on their feet and dancing.Their music is very much like Louisiana's gumbo, a zesty mix of spicy ingredients! Following the Gators, and back by popular demand - T-LOU AND THE SUPER HOT ZYDECO BAND - Originally from the little town of Grand Coteau in Louisiana where he grew up with that "good old bayou music" known as Zydeco! T-Lou is joined by some of Southern California's hottest Zydeco musicians. The City of Huntington Beach presents FREE live music at Pier Plaza every third weekend of the month, along with the Pier Plaza Art-A-Faire featuring over 50 vendors offering unique crafts, 10 A.M. to 6 P.M. Pier Plaza is located at Pacific Coast Highway and Main Street in downtown Huntington Beach adjacent to the Pier. For further information contact the Pier Plaza Hotline at 714.374.1657 or the Community Services Department at 714.536.5486 I RCA ROUTING SHEET INITIATING DEPARTMENT: COMMUNITY SERVICES SUBJECT: APPROVE FUNDING FOR EXTENSION OF PIER PLAZA PRESENTS SERIES COUNCIL MEETING DATE: September 7, 1999 RCA:ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Not Applicable Financial Impact Statement Unbud et, over $5,000 Not Applicable Bonds If applicable) Not Applicable Staff Report If applicable) Not Applicable Commission, Board or Committee Report If applicable) Not Applicable Findin s/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED' RETURNED FORWARDED Administrative Staff Assistant City Administrator Initial City Administrator Initial City Clerk EXPLANATION FOR RETURN OF ITEM: Only)(Below Space For City Clerk's Use RCA Author: .<,)e�v �eu5ccr�*- y Council/Agency Meeting Held: Deferred/Continued to: AApproved ❑ Conditionally Approved ❑ Denied City Clerk's Signature/ Council Me ng Date: S tember 7, 1999 Department ID Number: CS99-030 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION = SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS a SUBMITTED BY: RAY SILVER, City Administrator l;- '*o« PREPARED BY: RON HAGAN, Director, Community Service ' SUBJECT: AUTHORIZE PROCEEDING WITH ENTITLEMENT PROCESS FOR PUBLIC RESTROOM/PUBLIC SAFETY FACILITY Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: Should the city proceed with the Coastal Development Permit Process to implement the replacement of a Public Restroom/Public Safety Facility south of the pier at the site of the former Junior Lifeguard building and restrooms? Fundinq Source: Pier Fund in the amount of$57,200. Recommended Action: Motion to: 1. Direct staff to submit the Public Restroom/Public Safety Facility for entitlements through the Coastal Development Permit process; and 2. Approve an amendment to the current year budget by appropriating $57,200 from the Pier Fund for Purkiss-Rose, RSI, the landscape architectural consultant on contract, to pre- pare architectural, engineering and entitlement documents for the Public Restroom/Public Safety Facility. Alternative Action(s): Do not proceed with the Public Restroom/Public Safety Facility at this time. Analysis: City Council has requested staff to move forward with replacement of a public restroom/public safety facility mid-year due to the health and safety issues that result from having dilapidated, inadequate restroom and public safety facilities on the beach. Currently there is a restroom trailer on the sand south of the pier to serve the public. It is constantly being vandalized because it is not designed for the amount or type of public use existing in a beach environment. Adjacent to the trailer is the building that had previously been the home of the Junior Lifeguard Program. That program has been relocated south to Huntington Street and is temporarily housed in two surplus mobile homes. REQUEST FOR COUNCIL ACTION MEETING DATE: September 7, 1999 DEPARTMENT ID NUMBER: CS99-030 The Police Department is using the former Junior Guard building on the sand for its Police Beach Liaison Team. Community Services also uses it for coordination of volleyball and surfing tournaments and classes. The proposal is to remove the trailer, demolish the building, and within the same footprint build a Public Restroom/Public Safety Facility to house new restrooms and the Police and Community Services programs. The current restroom/concession building in Pier Plaza (currently referred to as Zack's Pier Plaza) will be the prototype. By utilizing the same design, the cost for plans and specifications will be reduced. The preliminary construction cost for the Public Restroom/Public Safety Facility is $260,000. The cost for preparing the architectural, engineering and entitlements to process a Coastal Development Permit is $47,600, plus $4,800 contingencies (10%) and $4,800 for supplementals (10%), for a total of$57,200. Purkiss-Rose, RSI, currently on contract with the city for the south beach improvements, is the recommended consultant because of their successful history of developing Pier Plaza, South Beach Restroom Area #1, and Bluff Top Park. They also have the base documents and their subconsultant developed the plans for Zack's Pier Plaza, which is the proposed design for this project. This project will address the unmet needs of health and safety south of the Pier. The Police will be able to work out of the facility. Eight restrooms, including a handicapped accessible restroom, will be available to the public. The site will also serve as a point of coordination for city surfing and volleyball programs and specific events. The area to the south of the pier is the most highly utilized section of the beach. Environmental Status: Project will require CEQA Process which will be fast-tracked along with the Coastal Development Permit process. Attachment(s): NumberCity Clerk's Page Description Preliminary cost estimate from Purkiss-Rose RSI. 2 1 FIS RCA Author: JBE: cvh BchSvcCntr -2- August 10, 1999 11:58 AM ATTACHMENT # 1 1 1 A PROPOSAL FOR LANDSCAPE ARCHITECTURAL SERVICES BEACH PUBLIC SERVICES CENTER CITY OF HUNTINGTON BEACH purkiSS-rose-YS1 Landscape Architecture, Recreation & Park Planning 801 N. Harbor Boulevard Fullerton, CA 92832 FAX: (714) 871-1188 (714) 871-3638 JULY 19, 1999 r Beach Public Services Center, City of Huntington Beach EXHIBIT A r Beach Public Services Center, Huntington Beach Professional Fee Schedule July 19, 1999 The following Fee Schedule is based on preliminary City staff input of Construction/Site Improvements for the Beach Public Services Center: Phase I - Site Evaluation/Preliminary Design Task 1 - Refinement of Project Definition Task 2 - Data Collection Task 3 - City Meetings Task 4 - Cost Estimates Sub-Total $ 5,000,00 Phase II - Research and Fact Finding Task 1 - Preliminary Project Planning for Utilities Task 2 - Base Map FU Sub-Total $ 600.00 Phase III - Design Development Sub-Total $ 4,500.00 Phase IV - Development of Construction Documents Task 1 - Construction Documents/Specifications Task 2- Final Cost Estimates Sub-Total $26,500.00 TOTAL $36,600.00 If the City wishes Purkiss Rose-XVI and the design team to participate in the bidding and construction administration portion of the project, the following fee would apply. 7 purkiss-rose-rsi ' Beach Public Services Cenler, City of Huntington Beach ' EXHIBIT A tPhase V- Bidding Phase and Construction Phase Task 1 - Bidding Phase Task 2 - Construction Administrative Services Total $9,000.00 Rep roduction/del1very charge allowance of. $2,000.00 ' The fees indicated within Exhibit "A" for the Beach Public Services Center is valid for 12 full months from the date of this proposal. At the end of the 12-month period, the design team would need to renegotiate the project Fee Schedule with the City If this proposal including the scope of work and the fee schedule are acceptable, please sign both ' copies provided and return one copy to our office City of Huntington Beach Date 1 T 4q oz>O r �+- a oao 8 hurkiss-rose-rsi ATTACHMENT #2 FIB CITY OF HUNTINGTO,N BEACH INTERDEPARTMENTAL COMMUNICATION To: Ray Silver, City Administrator From: John Reekstin, Director of Administrative Services Subject: FIS 98-53 Authorization to Proceed with Entitlement Process for Beach Public Services Center Date: August 5, 1999 As required by Resolution 4832, this Fiscal Impact Statement has been prepared for "Authorization to Proceed with Entitlement Process for Beach Public Services Center." If the City Council approves this action, (total appropriation $56,400), the estimated unappropriated, undesignated Pier Fund Balance at September 30, 1999 will be reduced to $1 ,183,000. �J- JoJWn Reekstin, Director of Administrative Services RCA ROUTING SHEET INITIATING DEPARTMENT: Community Services SUBJECT: AUTHORIZE PROCEEDING WITH ENTITLEMENT PROCESS FOR PUBLIC RESTROOM/PUBLIC SAFETY FACILITY COUNCIL MEETING DATE: September 7, 1999 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. (Approved as to form by City Attorney) Not Applicable \ Certificates of Insurance (Approved by the City Attorney) Not Applicable Financial Impact Statement Unbud et, over $5,000 Attached Bonds If applicable) Not Applicable Staff Report If applicable) Not Applicable Commission, Board or Committee Report If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS- REVIEWED RETURNED -FORWARDED Administrative Staff ' jr Assistant City Administrator Initi I City Administrator Initial City Clerk EXPLANATION FOR RETURN OF ITEM: Only)(Below Space For City Clerk's Use RCA Author: Jim B. Engle REQUEST FOR ACTION MEETING DATE: November 15, 1999 DEPARTMENT ID NUMBER: PW 99-121 Council/Agency Meeting Held: 2De rred/Continued to: Approved ❑ Conditionally Approved ❑ Denied City Clerk's Signature Council Meeting Date: November 15, 1999 Department ID Number: PW 99-121 REQUEST FOR ACTION SUBMITTED TO: HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL ' g. SUBMITTED BY: RAY SILVER, City Administrator e7V = : r:°,; PREPARED BY- A,ROBERT F. BEARDSLEY, Director of Public Work SUBJECT: APPROPRIATE FUNDS FOR STREET TREE PLANTING Statement of Issue,Funding Source,Recommended Action,Alternative Action,Analysis,Environmental Status,Atfachme t(s) Statement of Issue: City Council approval is necessary for a budget appropriation to provide funds for planting trees on public property. Funding Source: Unappropriated General Fund Balance. Recommended Action: Motion to approve an appropriation of $30,000 to fund the purchase of replacement trees when the cost of those trees is reimbursed by residents. Alternative Action(s): Do not approve the appropriation of $30,000 to purchase and replace trees as requested and paid by residents. Analysis: Until the 1990/91 Fiscal Year, the City repaired entire streets and replaced all trees removed in the public right-of-way from the General Fund budget. However, this is no longer the RCA-Street Tree Planting -2- 11/03/99 2:03 PM REQUEST FOR ACTION MEETING DATE: November 15, 1999 DEPARTMENT ID NUMBER: PW 99-121 policy. Reductions in the operating accounts provide funding to replace trees using the fifteen gallon size. Residents requesting tree removals/replacements with twenty-four inch (24") boxed trees pay the City $150 for each replacement tree and related planting materials; however, there are no street repairs accomplished in this circumstance. The public has generally accepted this new charge and we collected over $30,000 for the replacement trees for fiscal year 1998/1999. The Finance Division requires that the $150 charge be treated as revenue to the General Fund; thus, to make use of the property owners' money to buy replacement trees they paid for, the City Council must make a budget appropriation from the General Fund. We, therefore, request an appropriation of $30,000 received during Fiscal Year 1998/99, to purchase and plant the replacement trees requested by residents. Per Council action, a new appropriation must meet one of the following three criteria: 1. It is an unanticipated emergency, 2. It is required to implement labor negotiations, or 3. It is a new expense that is offset by related new revenues. This new appropriation meets criteria #3, that it is a new expense that is offset by related new revenues. Environmental Status: N/A Attachment(s): NumberCity Clerk's Page 1. Fiscal Impact Statement RCA Author: Daryl Smith:gc RCA-Street Tree Planting -3. 11/04/99 4:00 PM ATTACHMENT # 1 � CITY OF HUNTINGTON BEACH \ INTERDEPARTMENTAL COMMUNICATION To: Ray Silver, City Administrator From: John Reekstin, Director of Administrative Services Subject: FIS 2000-06 Budget Appropriation for Street Tree Planting Date: November 2, 1999 As required by Resolution 4832, this Fiscal Impact Statement has been prepared for "Budget Appropriation for Street Tree Planting." If the City Council approves this action, (total appropriation $30,000), the estimated unappropriated, undesignated General Fund Balance at September 30, 2000 will be reduced to $4,493,843. )�Ie4- J n Reekstin, Director of Administrative Services ADOPTED BU CURRENT ESTIMATE $ 5,675,000 $ 4,493,843 Adopted urrent Fund Balance-General Fund Budget Estimate Beginning Fund Balance 10/1/99 (unaudited) $ 11,734,000 $ 11,734,000 Plus: Estimated Revenue 114,110,841 114,110,841 Less: Estimated Expenditures (120,169,841) (120,169,841) Pending/Approved FIS's: (1,151,157) Less: FIS 2000-06 - (30,000) Estimated 9/30/00 Balance $ 5,675,000 $ 4,493,843 ESTIMATED GENERAL FUND BALANCE - SEPTEMBER 30, 2000 � $6,000,000 $5,000,000 $000 000 $3,0009000 $5,675,00 $2,0009000 - - -- $4,493,84 $19000,000 $- ADOPTED BUDGET CURRENT ESTIMATE RCA ROUTING SHEET INITIATING Public Works Department DEPARTMENT: SUBJECT: APPROPRIATE FUNDS FOR STREET TREE PLANTING COUNCIL MEETING DATE: November 15, 1999 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. (Appoved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Not Applicable Financial Impact Statement (Unbudget, over $5,000) Attached Bonds (If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FORWARDED Administrative Staff Assistant City Administrator (Initial) ( ) ( ) City Administrator (Initial) City Clerk ( ) EXPLANATION FOR RETURN OF ITEM: (BelowOnly)