Loading...
HomeMy WebLinkAbout2000 Unbudgeted Expenditures - 02/07/2000 - Purchase of Mobi f/ /V1 DS'/iiz� Council/Agency Meeting Held: Deferred/Continued to: Lill Ap =up ❑ C nditionall Approved enied O!Wp&. City Clerk's Signat e Council Meeting Date: February 7, 2000 Department ID Number: CS-00-002 CITY OF HUNTINGTON BEACH PNJ REQUEST FOR COUNCIL ACTION ' =" SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: RAY SILVER, CITY ADMINISTRATORePM-P , PREPARED BY: RON HAGAN, COMMUNITY SERVICES DIRECTORJ� y� SUBJECT: APPROVE PURCHASE OF MOBILE STAGE FOR EVENTS Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: Should the city purchase a mobile stage to replace the old mobile stage, which has been declared unsafe, for use during city and community specific/special- events for$80,000 to be paid for by rental fees and city specific event revenues? Funding Source: Unappropiated General Fund Reserve, to be reimbursed by rental fees and specific event revenue. Recommended Action: 1. Motion to approve an amendment to the current year budget by appropriating $80,000 for purchase of a mobile stage for city and community specifictspecial events, and 2. Direct staff to prepare an amendment to the city fee resolution to include rental rates for mobile stage, and return to City Council at a public hearing to adopt the fees. Alternative Action(s): Continue to rent a stage from other cities or from private sources. Analysis: In March 1998, Council adopted criteria for requests for appropriation of funds. The criteria included unanticipated emergencies, required to implement labor negotiations, or a new expense offset by related new revenues. The requested appropriation of $80,000 from the General Fund is a .new expense that will be reimbursed by rental fees_in the first thirty, months of the twenty year life expectancy of the stage. From 1962 to, 1996, the city owned a mobile stage (the Showmobile) which was used by the city and rented. by community groups for special events. The unit was managed by the Public Works Department and ultimately was placed under the Community Services Department. In 1996, the Showmobile was declared irreparable by the Public Works Department and was sold at a city surplus sale. For the past three years, the city and various community groups have been renting stages from private companies or other cities. Some of the events that have made use of the mobile stage mobile stage — January 31,2000 5:17 PM 11EQUEST FOR COUNCIL ACTION MEETING DATE: February 7, 2000 DEPARTMENT ID NUMBER: CS-00-002 include music events at Pier Plaza, Senior Saturday, Light a Light of Love, Pacific Shoreline Marathon, a of July Celebration, Summer Surf Contest, Easter Hunt and others. Also, many local organizations use the mobile stage for events on private property. The city and community groups do not have a readily accessible stage for many upcoming events. While other cities have mobile stages available for rent, their events would take priority over our events and it is difficult to plan ahead. Also, when we use another city's stage, it has the logo and graphics from that city, which does not help to create community pride in Huntington Beach. An increasing number of community organizations are planning to use a stage as their events develop and grow. Also, with future expansion of the Hilton and a new conference center, demand for events is likely to increase, which will expand requests for a stage. Mobile stages provide increased flexibility and less staff time to set up and take down than other types of stages. They can be moved to various locations. The new models look far better aesthetically than the Showmobile that was built in the 1960's. At Pier Plaza, one of the main locations for use of a mobile stage, the scale works well with the size of the plaza and allows for pedestrian and emergency access along the Ocean Strand. Cost Purchasing a stage would provide substantial cost savings over time. The general cost for a one-day rental of another city's Showmobile is approximately $350. The city spent an estimated $10,000 this past fiscal year on rental of the Showmobile. Also, numerous organizations and event organizers have been referred by the city to use the Showmobile of other cities over the past year. Based on the number of referrals, the use was considerable. The cost to rent a unit from another city, such as Costa Mesa, is approximately $350 per day, and this price will go up this summer. Rental of a mobile stage similar to the Showmobile from a private company is approximately $1,300 for an event. Over the next two years, if the number of events do not increase from 1999, the city would spend a minimum of$100,000 for rental of a stage from another city; if the unit were available for all events. If the city needed to rent the same unit from a private company, the expense over ten years would be at least $300,00.0 Rental Program If the City Council approves the purchase a new mobile stage, a rental program could be adopted. This would allow the city to recoup the cost of the unit over a period not to exceed ten years; a proforma is as follows: City savings resulting from non-rental of Showmobile (29 rental days/yr[1999 use] @$350/day) $10,150 Projected community rentals (80 days/yr[20 weekend/yr] $300/day 24.000 TOTAL ANNUAL SAVINGS& RENTAL REVENUE $34,150 mobile stage -2- January 31,2000 5:17 PM REQUEST FOR COUNCIL ACTION MEETING DATE: February 7, 2000 DEPARTMENT ID NUMBER: CS-00-002 Projected capital expense payback 2.4 years Projected life of Showmobile 25 years Estimated annual maintenance $2,000 (unit is all hydraulic and under service contract) Towing The Community Services Beach Maintenance Operation has a one-ton truck, which is the minimum required to tow the vehicle. This truck was used to haul the previous Showmobile. Storage Storage space is available at the Public Works Yard or Beach Maintenance Facility. Attachment(s)• City Clerk's Page Number No. Description 1 Mobile dShell Stage Brochure S e 9 2 FIS mobile stage - January 27,2000 3:36 PM I — ATTACHMENT #1 �' stS�x.ir -.r'S�'�� "' ��. ,E5^�-;s;,,��:'.�a¢ r' �,' n;"'� e5;•�c. <i;�,�.-ter*x*�.-,- 'wrcv�;e^ ;:hy"•',.',°�;��' q" g��«"u��,�,�:'' ^�;'^``�'�"^''q .",�`„f, 3 �2j "�� ""�.e4,.f+. � 2 4,N.� �� f:SSeE���1.y "�;I .��,�� ��' �3� sk4' "�'""2' ;t�',��' «b. h S�'•R'"-5 # ,�, �s4'rL;:,jy '"`4. � "° � .����"�."-n� "-� ., �.��'f'a�. .: >.?.• r,�:. kR. :�. ,��'a�i;�" .�t�2��.�� '������", � "'�.� y f�, � ,, �. ry Ya`�,�, ��`�': yam• a.� a�����a,�a�a�,;> WON Now . Ay = . IN ,. 71, .' '' ' a.'�'' ' �a. g t �, r &dam, 3 vC� .^d�11 �' �ate^ d✓. ram„ �`E"�m�,�` � d ��^ ;�.�• Wo H , 9RPRI .. s ,. ,:..SO'�Jt z^a? �2 xF, _ ^�. s;ai as .. s. a - `� .a^ r� �r �nF; «;�w�9`F:,' .'ate:x;,�'�%�.?a�`ar '�'`." _,�' t"�^'t' .,� ,b"a �'„x�;r z,�s,„..#'a ' +�«��t� i k. •� � ..i, ';F� �,�*y°.�Ka e�� .��y� �K..z;' � � 'ATM�:,.>:' ,-::fir .�"�`�",�,s,-�:,,�' .�.,8;��`�'. ` „„�•' �ni�, �.,�-g�+'.,'�'"�, �.�a... � _°� r;,?: .s .�'a„ �., '"�'z, '..+�.��`� �-'-,�>,�.3.�'"oM� ",�«;" � �'�t,'�,� �r '` ;�.d °a *,�. r����;� �e." .'m°�.� " '�;�;� w ^=s' - :i .a.= - '• k` ,:..�`` ;fir--r,,s,,v„� " �:.'�: •...,;.u�s�a:_��a�rk,�-�-,a•-'F«�: ..`��," ��:,.-,��� .�,.��� .�- �' �7€�� „��,.,�,... �r �: ..r.� ;��« �,.�.kt����„ � .....4 ,:� �,'�-F.�-.�a�'u =.m..z� .��:. Mlli Nix - m - M }}n7ffiffl- �MKMRM ar I " w. . SO «. " lml M ��, i i x,��.�;e n<„x '',�,�'- ��. -,���,• ,s:� ,� -� a ,,- -, �.a" w =:v�.�s�'.�� ^.-e��a fit' m'-�. s��-'�w � .=naafi- »;* ,a,5�,' - �.,��,�., ,;: i- - m .Pr ��m- ro M�3 t= magine a night of sweet rhythm under a u sea of endless stars and bright moonlight. The outdoors offers the perfect setting for that special event that uses the impact of music and . 6 the beauty of mother nature to exhilarate the senses. A beautiful event that is enhanced by �. � the right equipment to take advantage of both �� � . the scenery and the program. Century Mobile Sound Shell Stages are the perfect vehicle for bringing outdoor magic to your-events. Committed to providing the best in outdoor j performance equipment, Century's Mobile p Sound Shell Stages meet the many challenges . of outdoor visual sound and lighting control. Your site is effortlessly transformed into an open-air amphitheater with uncluttered roof and stage backdrop, sound enhancing canopy and end wings, and controlled overhead lighting. ` q , Mobile Sound Shell Stages offer more usable 4 g � performance floor area, extra weather protection for your performers, and increased visibility for your audience. Each Century stage ° is carefully crafted for low maintenance operation and long term durability. Optional accessories such as a deployable t t" canopy light truss, stage extension sections, # handicapped access lift, and generator systems, allow custom tailoring for increased ��= �'�:: �` � � capability and enjoyment. Optional custom �� super graphics promote your program as the stage travels throughout your community. Century Mobile Sound Shell Stages set a new, standard for mobile staging. f s t� n,� IIB m } I Mchle Sound Shell k(S'_Jge1M .�—.=mShowMaster Series STANDARD FEATURES MMECETTMEM MSM3600 (36'Stage) MSM3200 (32'Stage) • Adjustable Oft.to 5ft. high stage deck MSM2800 (28'Stage) with automatic support leg extension MSM2400 (24'Stage) • Hydraulic operated canopy provides full coverage of stage deck Deployable Light Truss • Rugged FRP exterior stage wall panels (OPTIONAL) • Seamless all-weather stage deck with slip resistant surface pattern • Engineered frame leveling/support127" jacks to carry higher wind and stage T deck loads 17'11" to • Hydraulically deployed canopy&stage deck 7'3" 191Y with remote control • Stairs and handrails designed to to 7/11 handicapped code 61" IF Adjustable IF • Built-in electrical system with fluorescent stage lighting SIDE ELEVATION VIEW OPTIONAL FEATURES Hinged End-wall Panels Hydraulically Actuated • Rust-resistant galvanized steel frame (OPTIONAL) Handicapped Access Lift(OPTIONAL) • Hinged end panels for unobstructed . audience view • Hydraulically powered handicapped access lift • Unique canopy mounted deployable light ' truss for superior stage lighting 14 • All-weather, four leg, stage extension " 36 Stage Deck ►' sections - ------------------ ----- - - ___ ► j Canopy Perimeter • Decorative stage skirting - 52'with Stage Sections • Light and sound system packages • Large capacity storage lockers 4'x8'Stage Extension Sections­4 ` (OPTIONAL) PLAN VIEW • Backwall acoustic panels for lab'Shown) sound projection • Portable Generator Deployable Light Truss Hinged <, a End-wall (OPTIONAL) fg) VO Panels Hydraulically Deployed Canopy - t (OPTIONAL) Acoustic Panels (OPTIONAL) ' t �t o- 1 Folding I � � �, � � ��� Stage Deck i4, al , V M r € ze logo 61 61° Adjustable FRONT ELEVATION VIEW (36'shown) Century f Industries P.O.Box U Sellersburg,IN 47172 USA THE MOBILE RECREATION SPECIALIST 800/248-3371 812/246-3371 FAX 812/246-5446 ©Copyright Century Industries 1994 ATTACHMENT #2 CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICA TION To: Ray Silver, City Administrator From: John Reekstin, Director of Administrative Services Subject: FIS 2000-09 Approve Purchase of Mobile Stage for Events Date: January 5, 2000 As required by Resolution 4832, this Fiscal Impact Statement has been prepared for "Approve Purchase of Mobile Stage for Events." If the City Council approves this request (total appropriation $80,000), the estimated unappropriated, undesignated General Fund Balance at September 30, 2000 will be reduced to $9,340,843. o h n Reekstin, Director of Administrative Services o e urn .::p.:.:::.:::::.:. :: .. :.:.:.:.:.:.:.:.:.:.:.:. B taEs iia d F..n ....... . ... a ...�' Fu id ...........u...gp.................. .t........te... Beginning Fund Balance 10/1/99 (unaudited) $ 11,734,000 $ 17,071,000 Plus: Estimated Revenue 114,110,841 114,110,841 Less: Estimated Expenditures (120,169,841) (120,169,841) Pending/Approved FIS's: (1,591,157) Less: FIS 2000-07 - (80,000) Estimated 9/30/00 Balance $ 5,675,000 1 $ 9,340,843 ESTIMATED GENERAL FUND BALANCE - SEPTEMBER 30, 2000 $10,000,000 $9,000,000 $8,000,000 $7,0009000 $6,000,000 $9,340,84 $5,000,000 $4,000,000 $3,000,000 $29000,000 $1,000,000 $5,675,00 $- ADOPTED BUDGET CURRENT ESTIMATE RCA ROUTING SHEET INITIATING DEPARTMENT: Community Services SUBJECT: Approve Purchase of Mobile Stage for Events COUNCIL MEETING DATE: February 7, 2000 RCA ►TTACIMIT STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Attached Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. A roved as to form by City Attome Not Applicable Certificates of Insurance (Approved by the City Attorney) Not Applicable Financial Impact Statement Unbud et, over $5,000 Attached Bonds If applicable) Not Applicable Staff Report If applicable) Not Applicable Commission, Board or Committee Report If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable .. .. EXPLANATION FOR MISSING .A. .CHM>EU: RE1/ W ... . . FORWA: a REDIEEQ MN Administrative Staff V2LI616 Assistant City Administrator Initial City Administrator Initial City Clerk .. .. .. EXPLANA►TI,ON FOR RETURN O� ITEM ... ........ ............. ... . .............. Only)(Below Space For City Clerk's Use RCA Author: H > ' CITY OF HUNTINGTON BEACH INTER-DEPARTMENT COMMUNICATION HUNTINGTON BEACH Connie Brockway, City Clerk , Office of the City Clerk Wvi To: �0 N �Thf}-i1 / Date: Fr-—aa Meeting Date: a—� Agenda Item: r_ Approved City Council Agenda Items: The City Clerk's Office is unable to proceed with the execution of the attached Agenda Item due to the following requirements that have not been met. When your Agenda Item is ready to resubmit, please return to: Pat Dapkus, Management Assistant, City Administrator's Office. l. Signature(s)Needed T A On RCA B On Agreement — C Other i /��A/ 2. Attachments A Missing B Not identified G C Other 3. Exhibits j c� A Missing ✓!% B Not identified C Other 4. Insurance Certificate(Proof Of Ins! A Not attached I - --- B Not approved by City Attorney's Office C Signed form notifying City Clerk that department will be responsible for obtaining insurance certificate on this item. (See form attached) 5. Wording On Request For Council Action(RCA)Unclear A Recommended Action on RCA not complete B Clarification needed on RCA C Other 6. City Attorney Approval Required 7. Agreement Needs To Be Changed A Page No. 8. Other u,c b PP Ui,eF ,_ ,eeS, w 0 ASe Pe 2) 42u6 ` r G:agenda/misUrcartd t r., ;?��� �.:r�}�;� i ..�9,1,�'����A,S 4��SF;u fit, s r•�;a(i��'t.'�y'�� ., CITY OF HUNTINGTON :BEACH INTER-DEPARTMENT"C.OM4MUNICATION HUNTINGiON BEACH Connie Brockway,City Clerk i Office of the City Clerk t To: /) U N n� J Date: / �} -0 l7 �°Meeting Date: e�- � Agenda Item: Pr 1 ti Approved City Council Agenda Items: The City Clerk's Office is unable to proceed with the execution of the attached Agenda Item due to the following requirements that have not been met. When your Agenda Item is ready to resubmit,please return to: Pat Dapkus,Management Assistant, City Administrator's Office. l. Signature(s)Needed A On RCA B On Agreement C Other . 2. Attachments A Missing B Not identified C Other ` 3. Exhibits A Missing B Not identified C Other 4. Insurance Certificate(Proof Of Insurance) A Not attached 'B Not approved by City Attorney's Office C Signed form notifying City Clerk that department will be responsible for obtaining insurance certificate on this item. (See form attached) ' S. Wording-On Request For Council Action(RCA)Unclear A Recommended Action on RCA not complete B Clarification needed on RCA C Other 6. City Attorney Approval Required 7. Agreement Needs To Be Changed A Page No. 8. Other �'� A- �ti lac �/furir� 1,, b /'r',�CUrrf t!U D FGiS� �./o���P Bt / TG' /PrG1 �2 �1/F� ! 7!Gyt.9/ 2 ) S '4W 7t G:agendaftsdreartd' N t a 1 • 1 1 ! ! 1 1 1 / ' � • I 1 • • 1 1 1Chi• 1 1 ' 1 1 ezw 1 1 � 1 1 • • • • �ri� E�;� ,r'.. `! r .P..�'.`y �:s,.rj'"' � .��'•s ��.�Ylti�7:T'd ''R, �'�3y A '�;,� Ar$ Y , .A k � 6 s t Y 2. A 3 r„3Y m t •3. R, d :X cn.T�'` i'y`f,. f �' `� u" ,,•- s s.G- :, " : �' «. d er'rT,a .?34`; r i,n_. ,•"' x k * s�-. A ':-F� Y�� � s F a ,� ��.c:�'` £�`'s�2�vq�,,:rc�'.; .;.t.".... - r. _ 1 . . .v G '�' ,Ynf f.� S^ JA >' A;f�,y'+'✓ �� 'j6y{ 4 G...xnY: ._� L�AVi ,�,� �,��rq�� ✓dfs�,' ��^!srt ���;� ��� '�"���� 3 ?'�v Cry _ - .,� ', i 1 1 `2P si t Sri a ct i�t e r. UC ✓r ' a y.�L 2 i�,�}`,��"�ti, " ��� K h.,x .��,r�JJ1JJJ �q � - ,w" µ - f d ifs X, • • • : • • • • • :Tolt#To i • � i 1 d: �✓ � 5`� a� f�K �� '`xe���3g t�s�.�����.��K,�� .v r���trFx�f u.' g,�L�a�✓�^ '�'K�i* ..,,w d' i$N' !y'¢ f '"2' S4'1{� t�%r�1 s �4P M��Y3✓�'k�',� 3r�- � �Y�� ���hy � 7. i" Tail W �Sd �� �.'t� .,ram + `�i" ! .t i.''� n`"`f+.,��r� yr' A'('Y 'fhiStk '"' s � r r VA 3r ���e e{ Mob- .. z ::x REASONS FOR MOBILE STAGE PURCHASE • Availability — It is very difficult to find rental stages the summer dates city needs it. • Community Service — Constant requests from community groups to rent show mobile. • Savings — Over the life of the unit there will be substantial savings and rental income. • Image — Huntington Beach name 8L logo instead of Costa Mesa or Placentia at Huntington Beach events. __ l 1 1 • i 1 1 t' 1 • 4 � � � � � � 1 1 1 i1'G3±'ff d�1 Ir�t"`�s Ia,��crn+��,+yrr�tr�rt rJ�'c,7�t�� � "�✓N J��7e vh�.�nnl�,�-.n�>`dy;'t��1'�, �d¢a, t �y�� x f- � '; �rkk,}$ -�tY �� � � x.: �a• � �t�d'yf ql��F �"�-rr�a.��a�.� ,,�, ��, � ;s�' Rf t 'd"Y,G�`P"`3'�F' � � * ,i�`��z�� � ,�rR���'-�.e ''�� ��rF�^z�' r/J-�s'`�/�"c,3Y.Y,r-„ �,�• � i J'#.;'mot" �'..., t ��fi� f<li�� � ,w-` °�.%r r. > a,}. ��1� .,� � ;,'� �,� �4U�y p?lj�j��''a�f x& r�,rC - vfn i k�s^r.. ✓ • 1 _ �J 2�+r' {r y ra'kwz°! v r' 2 E4;R,° s :{Mq'SY ,g� q+E�l �� 1- F Qr?r"KFUS MW Fi 7.'�?a y �3{+,+,�a1"k``sa r..,-. - k+ e r�e'�i '�h.`q t�3�•J,5� f���"T�§� JyP'��� ta`. _ :T: -Mpr _ do Its Council/Agency Meeting F Deferred/Continued to: )KAppTve U Conditionally Approved L3 Enied City tje ks Signature Council Meeting Date: March 20, 2000 Department ID Number: CS00-009 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS -7r SUBMITTED BY: COUNCIL COMMITTEE ON'%SAVE THE BIRDS" PREPARED BY: RON HAGAN Director, Community Service SUBJECT: APPROVE FUNDING AND CONTRACTS FOR,REMAINING SEACLIFf MURAL RELOCATION Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status, Attachment(s) Statement of Issue: Should the City remove and reinstall the two remaining Seacliff Shopping Center murals at the civic center as part of the"Save the Birds"Project? Funding Source: General Fund Unappropriated Fund Balance. The Council Liaisons to the "Save the Birds" Committee recommend this expenditure to save the two large ceramic panels and place them at the Civic Center, total amount $51,700. Recommended Action: 1. Approve an amendment to the current year budget by appropriating $51,700 from the General Fund Unappropriated Fund Balance for the removal and reinstallation of the two remaining Seacliff Shopping Center murals to the civic center; and 2. Approve the contracts with Public Art management for $5,500 and with ConservArt & Associates for $46,200, and authorize the Mayor and City Clerk to execute same. Alternative Action(s): Allow the two remaining murals at the Seacliff Shopping Center to be destroyed. Analysis: In March 1998, Council adopted criteria for requests for appropriation of funds. The criteria included unanticipated emergencies, required to implement labor negotiations, or a new expense offset by related new revenues. The requested appropriation for $51,700 from the General Fund is an unanticipated emergency. The last two large ceramic tile murals (25' high x4 ' wide) at the Seacliff Shopping Center will be demolished with the old Lucky's Market structure unless they are removed and relocated to the Civic Center. While private sector donations of$260,000 have allowed the majority of the collection to be safely removed and restored, the remaining murals have no money allocated to save and relocate them. C The Seacliff""Save the Birds"Committee believes that all community resources have been exhausted during Phase I and the time frame for demolition necessitates this urgent request for General Fund support. There are two sites at the Civic Center where the murals can be ideally located. The addition of these murals would bring the total number of murals at the Civic Center to eleven. With this action, all works at Seacliff will be secured. This project is in compliance with the public art element of the general plan. Due to the urgency created by the demolition of the shopping center, staff is recommending an EMERGENCY/SOLE SOURCE REQUISITION to hire both consultants. Environmental Status: N/A Attachment(s): City Clerk's Page Number No. Description i Photos of murals currently at LuckYs site. 2 Contracts 3 FIS 4 Proposed reinstallation sites ( � CkITCF 1p1d3�KbWo Council/Agency Meeting Held: —Oo Deferred/Continued to: 'Approved ❑ Conditionally Approved ❑ Denied W. City Clerk's Signature Council Meeting Date: April 17, 2000 Department ID Number: PD00-007 ry CITY OF HUNTINGTON BEACH REQUEST FOR ACTION , SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: RAY SILVER, CITY ADMINISTRATOR (,V41 C .3 � PREPARED BY: RONALD E. LOWENBERG, CHIEF OF POLICE SUBJECT: _Approve Purchase of Additional Radio CommunInsuipment from the 800MHz Bond Fund Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachments) Statement of Issue: Should the Council approve purchasing additional communications' equipment to support and operate on the new countywide voice radio system. This additional equipment includes the installation of antennae and cabling for transmission and reception of Police, Public Works, Community Services and EOC radio communications. Also, eighteen (18) specialized undercover radios and accessories are necessary for police undercover operations. Funding Source: The cost of the additional support equipment is $24,000 as quoted by Tower Structures and the cost for the Motorola undercover radios is $108,000 for a total of $132,000. The recommended funding source is the PFA-COP-800MHz Bond Fund. Recommended Action: 1) Approve the purchase of the additional support equipment from Tower Structures and the undercover radios and accessories from Motorola. 2) Appropriate unrestricted, unencumbered funds from the 800MHz Bond Fund held by the trustee (US Bank) and authorize expenditure from account E-IR-ND-128-662. Alternative Action(s): 1) Do not authorize encumbrance from the 800MHz Bond Fund and instead, use the General Fund, Fund Balance. 2) Do not authorize the purchase of this equipment. REQUEST FOR ACTION MEETING DATE: April 17, 2000 DEPARTMENT ID NUMBER: PD00-007 Analysis: The County of Orange recently informed the Police Department's radio maintenance personnel that during the 800MHz phased installation, future voice antennae locations require modification. It has been determined that antenna spacing has become a critical issue and that they can not be located anywhere near the microwave dishes on the City Hall roof. To resolve this problem, antenna masts, antennae and cabling will be placed on the Police Department's roof for all City Hall departments' voice communication. This modification will cost an additional $24,000. The majority of these costs (approximately 84%) include the infrastructure required for Public Works, Community Services and EOC communications' needs scheduled for 800MHz cutover in approximately one year. During the planning of the 800MHz system, mobile radios to be used for covert operations had been omitted since many of the features and accessories were not yet available. These are highly specialized radios used by undercover officers while on surveillance that prevent subjects from discovering their identity. The cost for each radio is approximately $6,000 and eighteen are needed for our undercover vehicles. The Police Department is scheduled for 800MHz cutover in late summer and these radios are essential for effective surveillance and officer safety. The 80OMHZ Bond Fund was established to pay the City's portion of the countywide radio system, its infrastructure and a portion of the radios needed for field use. Over time, the fund has earned more than a sufficient amount of unrestricted interest that can be used for both these antennae modifications and the undercover radios. Environmental Status: Attachment(s): City Clerk's Page Number No. Description 1 Fiscal impact Statement RCA Author: Jim Moore RCA800mg -2- 3/28/00 8:41 AM low oml ........... ........... CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICA TION To: Ray Silver, City Administrator From: John Reekstin, Director of Administrative Services Subject: FIS 2000-22 Approve Purchase of Additional Radio Communications Equipment from the 800MHz Bond Fund. Date: March 27, 2000 As required by Resolution 4832, this Fiscal Impact Statement has been prepared for "Approving the purchase of additional radio communications equipment from the 800MHz bond fund." If the City Council approves this request (total appropriation $132,000), the estimated working capital in the Equipment Replacement Fund at September 30, 2000 will be reduced to $5,698,000. 1/Z hn Reekstin, Director of Administrative Services RCA ROUTING SHEET INITIATING DEPARTMENT: POLICE SUBJECT: LPProve Purchase of Additional Radio Communications Equip ment_from_the._800MHz_Bond Fur�d COUNCIL MEETING DATE: L_ Aril 1.7_, 2000-7 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable Not Applicable Resolution (w/exhibits & legislative draft if applicable Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Not Applicable Financial Impact Statement Unbudget, over $5,000 Attached Bonds If applicable Not Applicable Staff Report If applicable) Not Applicable Commission, Board or Committee Report If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEW D RETURNED FORWARDED Administrative Sta -O 2Y V —7 Assistant City Administrator Initial City Administrator Initial City Clerk EXPLANATION FOR RETURN OF ITEM: SpaceOnly) RCA Author: Jim Moore 3. Council/Agency Meeting Held: 4- 17 "ao Deferred/Continued to: Approved ❑ Conditional) Approved ❑ Denied bO- y CWs Signature Council Meeting Date: 4/17/00 Department ID Number: CS00-008 CITY OF HUNTINGTON BEACH =- REQUEST FOR COUNCIL ACTION ; µ SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: RAY SILVER, City Administrator old ;.:.. t-, PREPARED BY: RON HAGAN, Director, Community Services Departmen r SUBJECT: APPROVE THE RETURN OF PARK IN-LIEU FEES FROM CATELLUS FOR THE DEVELOPMENT OF NEIGHBORHOOD PARK AT FORMER MEADOWLARK AIRPORT SITE Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: Catellus Development overpaid their park in-lieu fees for the Meadowlark Airport residential project. There is a need to return a portion of the fees to Catellus Development for the development of a neighborhood park. Funding Source: Reimbursement of a portion of Catellus' fees from the Park Acquisition and Development Fund to be used for construction of a park by Catellus = $499,713. Recommended Action: Approve an amendment to the FY99/00 budget by appropriating $499,713 from the Park Acquisition and Development Fund to reimburse Catellus Residential Group for the purpose of developing a neighborhood park and expanding Gibbs Park per the conditions placed on the Catellus project. Alternative Action(s): Do not reimburse park in-lieu funds to Catellus Residential Group for the park development; modify the Conditional Use Permit to eliminate this condition; and direct staff to build the park at a later date. Analysis: City Council approved dedication of 2.4 acres from Meadowlark Airport residential project to be used for park purposes. In addition, Catellus Residential Group has the obligation to develop the 2.4 acres plus .8 acres on the adjacent Gibbs Park site to E,- Return Park In Lieu Fees to Catellus CS00-008.doc -2- 4/11/00 10:02 AM K"QUEST FOR COUNCIL ACT. _N MEETING DATE: 4117/00 DEPARTMENT ID NUMBER: CS00-008 provide neighborhood park amenities for the public. The remainder of the park fee commitment of Catellus was to be submitted to the city to be placed in the Park Acquisition and Development Fund. The Catellus Residential Group deposited within the city's Park Acquisition and Development Fund the sum of $1,485,000. This amount of money is in excess of Catellus' financial obligation in park in-lieu fees. The actual amount of park in-lieu fees is $985,287. Catellus Residential Group included an extra $499,713 in its park in-lieu fee submittal which is the cost of the park development. Per the Conditional Use Permit, it is Catellus' obligation to develop the park and, therefore, they should not have included the cost of that development in their submission of park in-lieu fees. Catellus Residential Group's professional landscape architectural firm has provided an engineering estimate of $577,585 for the park development. Staff has reviewed the plans and associated cost estimate and concurs that the project costs include $77,872 for street beautification. Therefore, staff has set the park cost at $499,713. Catellus concurs with this amount. In order for Catellus to move forward with the development of the park, it is necessary to reimburse $499,713 to the Catellus Residential Group. Prepaid Park In-Lieu Fees $1,485,000 Cost of Park Development *$499,713 Actual Park In-Lieu Fees $985,287 *Amount of fees to be reimbursed to Catellus Residential Group. Environmental Status: N/A Attachment(s): City Clerk's Page Number No. Description 1. December 21, 1999 Catellus letter 2. March 22, 2000 Chuck Davis memo 3. Location map 4. Fiscal Impact Statement RCA Author: Jim B. Engle Return Park In Lieu Fees to Catellus CS00-008.doc -2- 4/11/00 3:50 PM ATTACHMENT # 1 �p CATL L LU S December 21, 1999 Mr. Jim Engle Deputy Director Community Services Department City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 Re: Meadowlark Public Park Dear Mr. Engle: Regarding the improvements for the 2.4 Acre Public Park within Meadowlark and the adjoining .8 Acres at Gibbs Park, two copies of the schematic landscape plan is enclosed for your review and approval. After numerous plan checks; this plan has been approved by Mr. Chuck Davis and reflects his required criteria and improvements. Also attached for your reference is a Preliminary Estimate of Costs, reflective of the approved schematic plan, prepared by the Landscape Architect. As you will observe, only the improvements specific to the park are included therein. Catellus As specified in the conditions of approval, Catellus is responsible for installing the park improvements and the costs associated therein, excepting the costs for the detention basin improvements, are to be credited against the Park In-Lieu Fees. However, as the city required payment of the Park In-Lieu fees ($1,485,000) prior to recording the first tract map, the intended payment plan is no longer a viable alternative. Given the int nt of the condition, we hereby suggest that the City provide Catellus with a dep it equal to 90% of the total budgeted costs. Upon completion, Catellus will prep re and provide a final cost accounting for final reconciliation. Any balance owed would then become due and payable within 30 days of said final cost accounting. Catellus expects to begin construction on the park by February 2000 with completion in May 2000. We appreciate your assistance in reviewing and approving the schematic design, budget, and payment method so we can proceed with working drawings. CATELLLIS RESIDENTIAL GROUT' l`:v'K PLAZA, Sun-i.400, Irv1Ni., CALIFORNIA 92614 (949) 51-6100 FAX (949) 251-8S17 Thank you for your continued assistance and please call me at(949) 251-6121 should you have any further questions. Sincerely, CATELLUS RESIDENTIAL GROUP, INC. Ken R. Benson Project Manager Attachments CC: Pat Murphy—Forsum, Summers and Murphy 12/21/1999 13:19 9494431631 FORSUM SUMMERSMURPHY PAGE 02 COMPANY CATELLUS RESIDENTIAL GROUP PROJECT SUMMERLANE PARK/GIBBS PARK EXTENSION JOB NO. 260881 DATE 12.21.99 PRELIMINARY OPINION OF COSTS HARD COST HARDSCAPE GROUP PICNIC AREA STEEL OVERHEAD 1 EA. @ $22,000.00 - $22,000.00 TOT-LOT PLAY STRUCTURE 1 EA. @ $11,000.00 - $11,000.00 CHILDRENS PLAY AREA 1 EA. @ $21,600.00 - $21,600.00 RUBBERIZED FALL MATERIAL 2060 S.F @ $13.00 - $26,780.00 BENCH SEATING 8 EA. @ $900.00 = $7,200.00 PICNIC TABLE 9 EA. @ $1,100.00 = $9.900.00 TRASH RECEPTACLE 4 EA. @ $650.00 - $2.600.00 STEEL TRELLIS OVERHEAD W/DECORATIVE PILASTERS 2 EA. @ $14,000.00 - $28.000.00 STEEL EYEBROW TRELLIS W/DECORATIVE PILASTERS 1 EA @ $15,000.00 = $15.000.00 LOW DECORATIVE STEEL FENCING 80 L.F. @ $20.00 = $1,600.00 REMOVABLE BOLLARDS 5 EA. $300.00 = $1,500.00 TURF CELL MAINTENANCE ACCESS 1140 S.F. @ $8.00 m $9,120.00 STONE/STUCCO PILASTERS TO MATCH EXISTING PARK 4 EA @ $500.00 = $2,000.00 RECYCLED PLASTIC RAIL FENCE TO MATCH EXISTING PARK 304 L.F. @ $24.00 = $7,296.00 CONCRETE PAVING 7600 S.F. @ $2.75 - $20,900.00 12"WIDE CONCRETE MOW CURB 25 L.F. @ $8.00 - $200.00 8"WIDE CONCRETE MOW CURB 1180 L.F. @ $6.00 = $7,080.00 TOTAL HARDSCAPE SUMMERLANE PARK $193,776.00 DEC 21 199 13:34 9494431631 PAGE.02 1L/Ll/1777 1J. L:! 74744J1OJI rUKSUM SUMMtNbmuNhlhy t'Aut bl LANDSCAPE SOIL PREP&FINE GRADE 130540 S.F. @ $0.12 = $15,664.80 SOD LAWN 118160 S.F. @ $0.50 = $59,080.00 GROUND COVER @ 12"O.C.W/MULCH 12380 S.F. @ $0.30 = $3,714.00 AUTOMATIC IRRIGATION 130540 S.F. @ $1.00 = $130,540.00 90 DAY MAINTENANCE 130540 S.F. $0.18 = $23,497.20 TREES 48" BOX 8 EA. @ $1,100.00 $8,800.00 36" BOX 20 EA. @ $550.00 = $11,000.00 24" BOX 16 EA. @ $175.00 = $2,800.00 15 GAL. 0 EA. @ $75.00 0 $0.00 QUEEN PALM 11 EA. @ $1,100.00 - $12,100.00 ROOT BARRIER 8 EA. @ $135.00 = $1,080.00 SHRUBS 15 GAL. 60 EA. @ $50.00 = $3,000.00 5 GAL. 900 EA. @ $14.00 = $12,600.00 1 GAL. 300 EA. @ $6.00 - $1,800.00 VINES 15 GAL 0 EA. @ $0.00 = $0.00 5 GAL. 25 EA. @ $25.00 - $625.00 TOTAL LANDSCAPE SUMMERLANE PARK $286,301.00 TOTAL HARDSCAPE & LANDSCAPE $480,077.00 10% CONTINGENCY $48,007.70 TOTAL HARD COST (HARDSCAPE & LANDSCAPE) $528,084.70 SOFT COST LANDSCAPE ARCHITECTURE $20,000.00 CIVIL ENGINEERING $10,000.00 CONSTRUCTION INDIRECTS 3 MO. @ $6,500.00 = $19.500.00 MANAGEMENT AND OVERHEAD $0.00 PLAN CHECK/PERMITS $0.00 TOTAL SOFT COST $49.500.00 TOTAL SUMMERLANE PARK (HARD & SOFT COST) $577,584.70 DEC 21 '99 13:39 9494431631 PAGE.01 ATTACHMENT #2 s Memorandum Date: March 22, 2000 To: Jim Engle, Deputy Director of Community Services From: Chuck Davi Landscape Arc it ct and Jim Jones, Park Supervisor >41 Subject: Park Furniture not required for 'Summerlane Park; Norma,Gibbs Park Extension Please accept the following Park Furniture list as a tally of the items the Developer has proposed that we do not feel that we need within this park. If the Developer wishes to keep them within the park as shown on the Landscape Architects Preliminary Landscape Plan, then we feel that those items should be eliminated from the cost estimate that is intended for City reimbursement. The items are for reinforcement of the Developer's project theme, and not a.City required park amenity. The costs that follow relate to the Preliminary Opinion of Costs provided by Catellus Residential Group dated 12/21/99. 1 . Steel Trellis Overhead w/ decorative pilasters $28,000.00 2. Steel Eyebrow Trellis w/ decorative pilasters $15,000.00 3. Low Decorative Steel Fencing $1,600.00 It is our feeling that if the Developer decided that they did not wish to pursue the above items even for their theme reinforcement, the following item (4) could be eliminated also. This is because we (PTL) do not require it. 4. Group Picnic Area Steel Overhead $22,000.00 5. 15-Gallon Shrubs, (change to 5 gal.) $2,160.00 6. 5 Gallon Vines (we don't use vines) 56M-OD (Deduct) Sub Total $69,385.00 17581 Gothard Street P 0 Box 190 Huntington Beach,CA 92648(714)536-5480 FAX(714)375-5135 Another cost opinion that we question is: 1 . 90 Day Maintenance We require a One year Maintenance period after the plant establishment period is over Deduct $8,487.00 The net cost deduction based upon our opinion is; $77,872.20 Please understand that this project must have a Maintenance Cost Impact Study done and that must be approved by the Council. This would particularly be poignant if the Developer wishes to leave the Theme items within the City Maintained park area. I hope this helps you. Thanks for your consideration. cc Daryl Smith, Acting Deputy Director of Public Works John Van Oeffelen, Acting Superintendent of Park, Tree.and Landscape Division Jim Jones,Supervisor of Parks 17581 Gothard Street P 0 Box 190 Huntington Beach,CA 92648(714)536-5480 FAX(714)375-5135 ATTACHMENT #3 ZONING DM 24 o DISTRICT MAP 21-5-11 -.- = . IONAI , • - ADOPTED APRIL 4,1960 NOTE PLANNING COMMISSION RESOLUTION •LL Dlwcnvon] •RL In FEE r. ZONE ADJOINING•N♦RI%T O P; //T�� CITY CWNCIL ORDINANCE N0.758 13 Il TEn DE RIGHT of E ToI CCHTERY CITY 1■■ AMENDED ORD.NO. AMENDED ORQ NO cn RIG Y 6-20-60 777 12-19-66 1274 LEGEND: 9-6-60 790 II-20-67 L'364 RA RESIDENTIAL AGRICULTWIAL DISTRICT TON BEACH 7-b-61 849 S-68 143 ®SINGLE FAMILY RESIDENCE DCTPK! TING 9-4-61 907 8-5-68 1431 3-19-62 894895 9-3-68 14" RS OFFICE-PROFESSIONAL DISTRICT 6-4- -q-62 907 8 -I8-69 1517 MH Mo81LExOME DISTRICT I' AMENDED QRD NO I-21-63 948 12-20-71 1694 c2 —UNITY euSWESS DISTRICT 4-21-80 2426 4-1-63 95B 12-20-71 1695 _FRONT YARD SEr&1cK LINE G E COUNTY, CALIFORNIA 4=g=82 2549 ;_ 64 q;6 2 20 697 ®LIMITED MULTIPLE FAMILY RESIDENCE DISTRICT ��f 6-1- 64 1060 12-20-71 1698 Ca HIGH—COMMERCIAL DISTRICT ( ; ZOW CASE: ID-5-64 1090 8-7-72 1680 ®NULTIPLE FAMILY RESIDENCE DISTRICT 296,WL 324,325,435,438, 11-2-64 1097 12-4-72 1791 ® TWO FAMILY RESIDENCE DISTRICT �t�•10.M•M,tt-2D,97-34.68-21,68-9,69-16,71-20(E),71-20(F),71-20(G), 4-5-65 1132 10-1-73 1871 W UFIED CLASSIFICATION E47a•tCLMa73.19,PP74-1.74-8,PIRA 77-7APPA77-78,80-1,80-7,82-1, 6-4-65 1145 8-5-74 1931 ©COMMUNITY FACILIT (EDDCATION)IRSTRICT 3� 6-I-66 1234 11-18-74 1946 ® RECREATIONAL OPEN SPACE M+ 2-24-75 1965 COMBINED WRH-PROGI 1 I6 .- p 8-21_78 2305 �v PRECISE PLAN ALIGNMENT 21 22 d}; EOINOER AVE. AVE � 1 F o C. F C. i 1 C 2 R I RI R I R I 7 R I ro RI - RI ` RI 00 I RI L RI DR HENRICKSEN DR CAT j DR. ,c. : RI : C 2 ~ J -I RI RI m S RI J m MANGRUNI I IN04 CR 2 22 RI RI RI« R I ' x,e ]Box Bo op ID � RI < CF—E RI RI+ ._......... i.) LITTLER RSRC4' pp _ GHERYL DR2Z RI RIRI RIR5 CLARK DR .. DR y7ow RI RI RI RI O C F C DRI RICF—E. RI /r 7 I MEADOWLARK 0R I G .=:!iY.ViF.7 6�JI•J:i;,) R,� DR O L-P MEADOWLARµ W RI i Io 00 PAR CR cR R I a== PAR1 11 1 M'•H VENTURI DR Q RI RI RI RI RI RI RI aRl I RI RI RI a o RI i o MARSHALL DR. 7Ta. }DC4A1M WW. UL Z _y z R I R I a m a --- LL BRASSIE Qi BP•tSE C2 �1 1 CALIENTE DR MIDDLECOFF uWi DR. Da. LL ,H RI RI RI i RI 30 21 B 2 R5S C RI RI RI 3 RI HEIL, l — \ Al �° V e.:9 IRI ! R I ` CR ANGPM R R Doweao `'2 �R2�}3 R2 MH RI RIARn _ 3 W a� e27M EE OR RI -- Mi H D RI RI D ROS 19. F— R RI# RI RIPRI OR RIDONRI DONIYN DR RI oVIBBS PAR :� 6 J w RI =a RI RANMARI-� wF7 EXP/ \,M r/I O N FRANMAR CR .. R C� CA �Q�MI I RI { ROS-06- -EDMO� ( c EDMONDS CR. W R2 � „]N==DIe•E W RI GILDRED 0 _LD RI I R W GILDRED CR. IS W I �4 W R RI C 2 avEnEan------ --------�- s rR DR. I q'n' ROSDR. 'R4 z C4 C 4�R5 o a WARNER AVE VE zz ze z7 A:TTA CHMENT #4 CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICA TION To: Ray Silver, City Administrator From: John Reekstin, Director of Administrative Services Subject: FIS 2000-25 Approve the return of Park In-Lieu Fees to Catellus to develop neighborhood park at former Meadowlark Airport site. Date: March 30, 2000 As required by Resolution 4832, this Fiscal Impact Statement has been prepared for "Approve the return of Park In-Lieu Fees to Catellus to develop neighborhood park at former Meadowlark Airport site." If the City Council approves this request (total appropriation $499,713), the estimated unreserved, undesignated Park Acquisition and Development Fund balance at September 30, 2000 will be reduced to $1,046,738. d1f J n Reekstin, Director of Administrative Services