HomeMy WebLinkAboutKENNEDY/JENKS CONSULTANTS, INC. - 1992-10-05sU ►>y Contracts Submittal to
City Clerk's Office
II���� ia.,,h•
To: Connie Brockway, City Clerk o
J
1. Name of Contractor: Kennedy/Jenks Consultants
2. Purpose of Contract: For Example: :ludh.Semces or II''Wer Qualm Iesnng Ihmtington Luke !Huntington Centieit'Prrk
Consultants to Prepare a supplemental stutiv to the Sewer .1lcrster Plan.
3. Amount of Contract: 560,500
Copy of contract distributed to: The ORIGINAL insurance certificate/waiver sent to Risk
Management ye5
Initiating Dept.�
Cite Treasurer ✓ ORIGINAL bonds sent to l reasurer
RECORDS DIIV.- Ckeek Cltv Clerk's Database A►r F.aisdvw Flit. O DONF.
g1Attymisc/forms/city clerk contract transmittal doc
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PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HU TINGTON BEACH AND
KEN'NEDY/JENKS CONSULTANTS TO PREPARE A
SUPPLEMENTAL STUDY TO THE SEWER MASTER PLAN
Table of Contents
Scope of Services
CityStaff Assistance................................................................................................2
Term; Time of Performance.....................................................................................2
Compensation...........................................................................................2
ExtraWork...............................................................................................................2
Methodof Payment..................................................................................................3
Disposition of Plans, Estimates and Other Documents...........................................3
HoldHarmless.........................................................................................................3
Professional Liability Insurance.............................................................................4
Certificate of Insurance............................................................................................5
Independent Contractor............................................................................................6
Termination of Agreement.................................................................I...
I.................6
Assignment and Delegation......................................................................................6
Copyrights/Patents...................................................................................................7
City Employees and Officials..................................................................................7
Notices.........................................................................................7
Consent....................................................................................................................8
Modification.............................................................................................................8
SectionHeadings.....................................................................................................8
Interpretation of this Agreement .................... ....................
..:................ I .............. I ... 8
DuplicateOriginal....................................................................................................9
Immigration...............................................................................................................9
Legal Services Subcontracting Prohibited................................................................9
Attorney's Fees..........................................................................................................10
Survival ......................
GoverningLaw.......................................................................
...10
Entirety......................................................................................................................10
PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
KENNEDY/JENKS CONSULTANTS TO PREPARE A
SUPPLEMENTAL STUDY TO THE SEWER MASTER PLAN
THIS AGREEMENT ("Agreement") is made and entered into this v"A% day of
M OLec.c)2004. by and between the City of Huntington Beach, a municipal
corporation of the State of California. hereinafter referred to as "CITY, and
KENINEDY/JENKS CONSULTANTS, a California corporation hereinafter referred to as
"CONSULTANT."
WHEREAS, CITY desires to engage the services of a consultant to prepare a
supplemental study to the Sewer 'Master Plan; and
Pursuant to documentation on file in the office of the City Clerk, the provisions of
the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of
professional service contracts have been complied with; and
CONSULTANT has been selected to perform these services,
1\0W, THEREFORE, it is agreed by CITY and CONSULTANT as follows:
1. SCOPE OF SERVICES
CONSULTANT shall provide all services as described in Exhibit "A,"
which is attached hereto and incorporated into this Agreemenf by this reference. These
services shall sometimes hereinafter be referred to as the "PROJECT."
CONSULTANT hereby designates Roger Null who shall represent it and be
its sole contact and agent in all consultations with CITY during the performance of this
Agreement.
04aereeikennedy' 6.04 1
2. CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly with CONSULTANT
in the performance of this Agreement.
3. TERM; TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of CONSULTANT
are to commence as soon as practicable after the execution of this Agreement by CITY (the
"Commencement Date"). This Agreement shall expire on April 30. 2005 unless sooner
terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no
later than 365 days from the Commencement Date of this Agreement. These times may be
extended with the written permission of CITY. The time for performance of the tasks
identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may
be amended to benefit the PROJECT if mutually agreed to in writing by CITY and
CONSULTANT.
4. COMPENSATIOI\
In consideration of the performance of the services described herein, CITY
agrees to pay CONSULTANT, a fee, including all costs and expenses, not to exceed Sixty
Thousand Five Hundred Dollars ($60,500.00).
5. EXTRA WORK
In the event CITY requires additional services not included in Exhibit "A"
or changes in the scope of services described in Exhibit "A," CONSULTANT will
undertake such work only after receiving written authorization from CITY. Additional
compensation for such extra work shall be allowed only if the prior written approval of
CITY is obtained.
04 agree/kennedy/21W4 2
•
G. METHOD OF PAYMENT
CONSULTANT shall be paid pursuant to the terms of Exhibit "B."
7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that title to all non-proprietary materials prepared
hereunder, including, without limitation, all original drawings, designs, reports, both field
and office notices, calculations, computer code, language, data or programs, maps,
memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall
turn these materials over to CITY upon expiration or termination of this Agreement or
upon PROJECT completion, whichever shall occur first. These materials may be used by
CITY as it sees fit, but any reuse for other than its intended use shall be at CITY'S sole
risk.
8. HOLD HARMLESS
CONSULTANT hereby agrees to protect, defend, indemnify and hold
harmless CITY, its officers, elected or appointed officials, employees, agents and
volunteers from and against any and all claims, damages, losses, expenses, judgments,
demands and defense costs (including, without limitation, costs and fees of litigation of
every nature or liability of any kind or nature) arising out of or in connection with
CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent performance of
this Agreement or its failure to comply with any of its obligations contained in this
Agreement by CONSULTANT, its officers, agents or employees except such loss or
damage which was caused by the negligence or willful misconduct of CITY.
CONSULTANT will conduct all defense at its sole cost and expense and CITY shall
approve selection of CONSULTANT's counsel which shall not be unreasonably withheld.
04asreelkennedy/M104 3
This indemnity shall apply to all claims and liability regardless of whether any insurance
policies are applicable. The policy limits do not act as limitation upon the amount of
indemnification to be provided by CONSULTANT.
9. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall obtain and furnish to CITY a professional liability
insurance policy covering the work performed by it hereunder. This policy shall provide
coverage for CONSULTANT's professional liability in an amount not less than One
Million Dollars ($1,000,000.00) per occurrence and in the aggregate. A claims -made
policy shall be acceptable if the policy further provides that:
A. The policy retroactive date coincides with or precedes the initiation
of the scope of work (including subsequent policies purchased as
renewals or replacements).
B. CONSULTANT shall notify CITY of circumstances or incidents
that might give rise to future claims.
CONSULTANT will make every effort to maintain similar insurance during
the required extended period of coverage following PROJECT completion. If insurance is
terminated for any reason, CONSULTANT agrees to purchase an extended reporting
provision of at least two (2) years to report claims arising from work performed in
connection with this Agreement.
04agrce/kennedy/2/6/04 4
10. CERTIFICATE OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT
shall furnish to CITY a certificate of insurance subject to approval of the City Attorney
evidencing the foregoing insurance coverage as required by this Agreement: the certificate
IMIM1 G
A. provide the name and policy number of each carrier and policy;
B. shall state that the policy is currently in force; and
C. shall promise that such policy shall not be suspended, voided or
canceled by either party;, reduced in coverage or in limits except
after thirty (30) days' prior written notice; however, ten (10) days'
prior written notice in the event of cancellation for nonpayment of
premium.
CONSULTANT shall maintain the foregoing insurance coverage in force
until the work under this Agreement is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverage shall not
derogate from CONSULTANT's defense, hold harmless and indemnification obligations as
set forth in this Agreement. CITY or its representative shall at all times have the right to
demand the original or a copy of the relevant portions of the policy of insurance.
CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance
hereinabove required.
11. 'PNDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of
this Agreement as an independent contractor herein and not as an employee of CITY.
O;-agsee/kennedy/V6/04 5
CONSULTANT shall secure at its own cost and expense, and be responsible for any and
all payment of all taxes, social security, state disability insurance compensation,
unemployment compensation and other payroll deductions for CONSULTANT and its
officers, agents and employees and all business licenses, if any, in connection with the
PROJECT and/or the services to be performed hereunder.
12. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike
manner. CITY may terminate CONSULTANT's services hereunder at any time with or
without cause, and whether or not the PROJECT is fully complete. Any termination of this
Agreement by CITY shall be made in writing, notice of which shall be delivered to
CONSULTANT as provided herein. In the event of termination, all finished and
unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become
its property and shall be promptly delivered to it by CONSULTANT. Should CITY
modify any aforementioned documents, CITY shall remove CONSULTANT's name from
the impacted documents.
13. ASSIGNMENT AND DELEGATION
This Agreement is a personal service contract and the work hereunder shall
not be assigned, delegated or subcontracted by CONSULTANT to any other person or
entity without the prior express written consent of CITY. If an assignment, delegation or
subcontract is approved, all approved assignees, delegates and subconsultants must satisfy
the insurance requirements as set forth in Sections 9 and 10 hereinabove.
04agree/kennedy/2W04 6
14. COPYRIGHTSIPATENTS
CITY shall own all rights to any patent or copyright on any work, item or
material produced as a result of this Agreement.
15, CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY
employee in the work performed pursuant to this Agreement. No officer or employee of
CITY shall have any financial interest in this Agreement in violation of the applicable
provisions of the California Government Code.
16. NOTICES
Any notices, certificates, or other communications hereunder shall be given
either by personal delivery to CONSULTANT's agent (as designated in Section I
hereinabove) or to CITY as the situation shall warrant. or by enclosing the same in a sealed
envelope, postage prepaid, and depositing the same in the United States Postal Service, to
the addresses specified below. CITY and CONSULTANT may designate different
addresses to which subsequent notices, certificates or other communications will be sent by
notifying the other party via personal delivery, a reputable overnight carrier or U. S.
certified mail -return receipt requested:
TO CITY:
City of Huntington Beach
ATTN: Todd Broussard
2000 Main Street
Huntington Beach, CA 92648
04agrcu'kenned%1.2:'6 04 7
TO CONSULTANT:
Roger Null
Kennedy/Jenks Consultants
2151 Michelson Drive, Suite 200
Irvine, CA 92612-1311
•
•
17. CONSENT
When CITY's consent/approval is required under this Agreement, its
consent/approval for one transaction or event shall not be deemed to be a consentlapproval
to any subsequent occurrence of the same or any other transaction or event.
18. MODIFICATION
No waiver or modification of any language in this Agreement shall be valid
unless in writing and duly executed by both parties.
19. SECTIO>\ HEADINGS
The titles, captions, section, paragraph and subject headings, and descriptive
phrases at the beginning of the various sections in this Agreement are merely descriptive
and are incl- .ded solely for convenience of reference only and are not representative of
matt--;--. included or excluded from such provisions, and do not interpret, define. limit or
describe, or construe the intent of the parties or affect the construction or interpretation of
any provision of this Agreement.
20, INTERFRETATIONT OF THIS AGREEMENT
The Ianguage of all parts of this Agreement shall in all cases be construed
as a whole, according to its fair meaning, and not strictly for or against any of the parties.
If any provision of this Agreement is held by an arbitrator or court of competent
jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate
or affect the remaining covenants and provisions of this Agreement. No covenant or
provision shall be deemed dependent upon any other unless so expressly provided here.
As used in this Agreement, the masculine or neuter gender and singular or plural number
shall be deemed to include the other whenever the context so indicates or requires.
04aeree.`kenned%--2r'6 01 8
•
Nothing contained herein shall be construed so as to require the commission of any act
contrary to law, and wherever there is any conflict between any provision contained herein
and any present or future statute, law, ordinance or regulation contrary to which the parties
have no right to contract, then the latter shall prevail, and the provision of this Agreement
which is hereby affected shall be curtailed and limited only to the extent necessary to bring
it within the requirements of the law.
21. DUPLICATE ORIGINAL
The original of this Agreement and one or more copies hereto have been
prepared and signed in counterparts as duplicate originals, each of which so executed shall,
irrespective of the date of its execution and delivery, be deemed an original. Each
duplicate original shall be deemed an original instrument as against any party who has
signed it.
22. IMMIGRATION
CONSULTANT shall be responsible for full compliance with the
immigration and naturalization laws of the United States and shall, in particular, comply
with the provisions of the United States Code regarding employment verification.
23. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any
subcontractor work involving legal services, and that such legal services are expressly
outside the scope of services contemplated hereunder. CONSULTANT understands that
pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive
legal counsel for CITY; and CITY shall not be liable for payment of any legal services
expenses incurred by CONSULTANT.
04agrec:'kenned}-2 6/04 9
24. ATTORNEY'S FEES
In the event suit is brought by either party to construe, interpret and/or
enforce the terms and/or provisions of this Agreement or to secure the performance hereof,
each party shall bear its own attorney's fees, such that the prevailing party shall not be
entitled to recover its attorney's fees from the non -prevailing party.
25. SURVIVAL
Terms and conditions of this Agreement, which by their sense and context
survive the expiration or termination of this Agreement, shall so survive.
26. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the
laws of the State of California.
27. ENTIRETY
The parties acknowledge and agree that they are entering into this
Agreement freely and voluntarily following extensive arm's length negotiation, and that
each has had the opportunity to consult with legal counsel prior to executing this
Agreement. The parties also acknowledge and agree that no representations, inducements,
promises, agreements or warranties, oral or otherwise. have been made by that party or
anyone acting on that party's behalf, which are not embodied in this Agreement, and that
that party has not executed this Agreement in reliance on any representation, inducement,
promise. agreement, warranty, fact or circumstance not expressly set forth in this
Agreement. This Agreement, and the attached exhibits, contain the entire agreement
between the parties respecting the subject matter of this Agreement, and supercede all prior
04agrcc/kcnnedp/216iO4 10
understandings and agreements whether oral or in writing between the parties respecting
the subject matter hereof.
N WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by and through their authorized offices the day, month and year first above
v&Titten.
KENNEDY/JENKS CONSULTANTS
(_ L
print name
ITS: (circle one) ChairmanlPresidcn ice President
Ali D
Bv: �2Z
print name
ITS: (circle one S�hief Financial Officer/Asst.
Secretary - Treasurer
04agree/kennedy/216,'04 I i
CITY OF HLNTNGTON BEACH,
a municipal corporation of the State of
CalifornLa.-- /J
Director of /�c'6Xc. GJpr y �
(Pursuant To HBAIC §3. 03.100)
APPOVED AS TO FORM:
CJ
r ^C
City At ey .
REVIEWED AND APPROVED:
sty Administrator
(only for contracts S50, 000.00 and over)
16 �x141ZIT "W r
Kennedy/Jenks Consultants
Engineers & Sciendsts
2151 Michelson Drive, Suite 100
Irvine, California 92612-1311
949-261-1577
949-261-2134 (Fax)
18 December 2003
Mr. Todd Broussard, P.E.
Engineering Division,
Public Works Department
City of Huntington Beach, City Hall
2000 Main Street
Huntington Beach, Califomia 92648
Subject: Request for Proposal - Sewer Master Plan
Additional Hydraulic Evaluations and Financial Services
Dear Mr. Broussard:
In accordance with our discussions, Kennedy/Jenks Consultants is pleased to present this
proposal for additional services related to hydraulic and financial evaluations of the City's
sewer system. As the consultant for the City's recent Sewer Master Plan, the additional
evaluations can be readily integrated. The associated scope of work, project schedule,
and engineering budget are provided in the following.
SCOPE OF WORK
Task 1 - Perform Hydraulic Evaluations of Storm Diversion Facilities
1.1 Evaluate the hydraulic implications of including dry weather flows from each of the 15
(9 existing and 6 future) storm water diversion facilities on the City's sewer system.
Extract additional sewer pipeline data as necessary to extend the sewer model to each of
the identified diversion facilities. Integrate the City provided measured and estimated
flows as un-peaked point loads on the existing and future sewer system models to asses
the hydraulic implications of continuing the use of these facilities. Meet with the City to
discuss the hydraulic modeling findings.
1.2 Based on the findings of Task 1.1 and subsequent direction from City staff, perform a
localized field flow study for up to 15 sites to assess the current hydraulic flow conditions
downstream of each facility. The localized field study will be based on a data obtained
during a 7-day dry weather field flow -monitoring program of the downstream sewer
pipeline. The data will be correlated with the diversion facility operation for the existing 9
sites.
1.3 Based on the findings of the above analysis, review the need for a potential
modification to the City's design criteria to provide adequate allowance for this additional
sewage flow.
1.4 Prepare a letter report of findings to document the findings and recommendations of
the previous subtasks.
Task 2 — Perform an Incremental Sewer Cost Study
In this task, the Consultant will support the City in the performance of a sewer cost study
to assess the incremental rate impact of the O&M costs for the identified diversion
facilities and to review and develop a cost recovery strategy for the harbor sewer pump
out facilities. The cost recovery program shall consider integrating the cost in the existing
maintenance fee, developing a surcharge rate, and/or the use of an annual dock/sticker
fee. These services are described in the following subtasks.
2.1 Diversion Facility O&M Cost Recovery Program. In this subtask, the Consultant will
integrate the City's costs associated with the diversion facilities into the existing revenue
requirements of the sewer maintenance fee. The costs to be identified and integrated
shall include the City's 0&M costs, applicable permit fees, outside agency pass -through
wastewater treatment costs, and other costs related to the management and
administration of the diversion program.
Once the un-funded costs have been identified, an incremental impact on the sewer
maintenance fee will be derived. The incremental impact will be derived by correlating the
annualized cost of service with the estimated revenues generated from the current and
projected maintenance fee. The un-funded costs will be unitized on a per account or EDU
basis and proposed annual maintenance fee adjustments will be derived.
2.2 Harbor Area Sewer Pump Out Cost Recovery Program. In a similar manner to the
conduct of services in Task 2.1, in this subtask the Consultant will integrate the City's
costs associated with the local harbor sewer pump out facilities into the existing revenue
requirements of the sewer maintenance fee. Upon completion of the development of
program -related costs, we will develop a cost recovery strategy for implementation by the
City. Up to three cost recovery alternatives will be developed. These include integrating
the cost in the existing maintenance fee, developing a surcharge rate for targeted
beneficial users, and/or the use of an annual dock/sticker fee for boats using the harbor.
Unit costs of service will be derived for each alternative based on the associated number
of customers for each alternative that will receive the benefits of these services. The City
will provide the number of benefiting customers from the available City data. The costs,
cost recovery findings, and advantages/disadvantages of each alternative will be
2
discussed with City staff. An important consideration will the cost recovery program's
support for the City's overall goal to encourage the use of these current and future sewer
pump out facilities, thereby minimizing illegal sewage discharges in the harbor.
2.3 Draft and Final Reports. The costs of these services, study findings, and proposed
rates will be documented in a Draft Letter Report of Findings and submitted to the City for
review. Integrate City review comments and submit a Final Report of Findings to the City.
PROJECT SCHEDULE
Based on the preceding scope of work, the Consultant shall submit a draft report of
findings for the two tasks within 90 days of the notice to proceed. The final study report
will be delivered within 7 calendar days of receipt of comments on the study submission.
Should the field Flow monitoring service be required (Task 1.2), the schedule shall be
extended for an additional 75 days to contract, schedule, and mobilize a specialized
consultant to perform the field evaluation services.
Please note that the proposed schedule for project completion is dependent upon several
factors outside of our control, including the availability of the required data, City review of
submittals, and the scheduling of dry weather field services. Unanticipated delays by
these outside factors would prolong the schedule accordingly.
CONSULTING SERVICES BUDGET
Pursuant to the City's request, we have prepared a budget estimate of our proposed fees
for the subject project. The fee for the engineering and financial studies is $25,500, while
the fee associated with the field services for Task 2.2 is $35,000, for a total lump sum fee of
$60,500. This fee will not be exceeded without written authorization by the City. Should the
City elect to not have the Consultant perform all or a portion of the Task 2.2 field services,
then the final budget will be discounted by an amount that is proportional to the level of
reduced service, with the exception of any increases in unit pricing associated with the
reduced number of sites.
Please contact us if you have any questions or need additional information. We look
forward to continuing our service to the City.
Very truly yours,
KENNEDYIJENKS CONSULTANTS
Roger D. Nuil, V. P.
Project Manger
RDNIbr
3
EXHIBIT "B"
Payment Schedule (Fixed Fee Payment)
1. CONSULTANT shall be entitled to monthly progress payments toward the fixed fee
set forth herein in accordance with the following progress and payment schedules.
2. Delivery of work product: A copy of every memorandum. letter. report, calculation
and other documentation prepared by CONSULTANT shall be submitted to CITY to demonstrate
progress toward completion of tasks. In the event CITY rejects or has comments on any such
product, CITY shall identify specific requirements for satisfactory completion.
3. CONSULTANT shall submit to CITY an invoice for each monthly progress payment
due. Such invoice shall:
A) Reference this Agreement;
13) Describe the services performed;
C) Show the total amount of the payment due;
D) Include a certification by a principal member of CONSULTANT's firm that
the work has been performed in accordance with the provisions of this
Agreement. and
E) For all payments include an estimate of the percentage of work completed.
Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making
satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall
approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the
invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an
invoice, CITY shall notify CONSULTANT in writing of the reasons for non -approval and the
schedule of performance set forth in Exhibit "A" may at the option of CITY be -suspended until the
parties agree that past performance by CONSULTANT is in, or has been brought into compliance. or
until this Agreement has expired or is terminated as provided herein.
4. Any billings for extra work or additional services authorized in advance and in
writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the
information required above, and in addition shall list the hours expended and hourly rate charged for
such time. Such invoices shall be approved by CITY if the work performed is in accordance with the
extra work or additional services requested. and if CITY is satisfied that the statement of hours
worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any
dispute between the parties concerning payment of such an invoice shall be treated as separate and
apart from the ongoing performance of the remainder of this Agreement.
a2reefformsfexB-1 fixed fec1216i0.3
EXI-1113IT B
Fixed Fee Payment
0PURCs ��,`� PROFESSIONAL SERVICE CONTRACTS
�„ .,�,�
HASING CERTIFICATION
RECEIVED
1. Requested by: Todd Broussard, 536-5247 MAR 2 6 2004
2. Date: March 8, 2004 %otHuntingtonBGach
�ityAttomey's office
3. Name of consultant: Kennedy/Jenks Consultants
4. Description of work to be performed: Supplemental Study to SMP, CC1249
5. Amount of the contract: $60,500.00
6. Are sufficient funds available to fund this contract?' ® Yes, ❑ No
7. Company number and object code where funds are budgeted: 51185201.69365
8. Is this contract generally described on the list of professional service contracts
approved by the City Council'? ®Yes, ❑ No
9. Is this contract within $25,000 or 25% (whichever is less) of the amount stated on
the list of professional service contracts approved by the City Council?'
® Yes, ❑ No
10. Were (at least) informal written proposals requested of three consultants?
® Yes, ❑ No
11. Attach list of consultants from whom proposals were requested (including a
contact telephone number).
12. Attach proposed scope of work.
13. Attach proposed payment schedule.
CHARD AMADRIL, Manager
Purchasing/Central Services
' If the answer to any these questions is "No," the contract will require approval from the City Council.
Purchasing Certification 3`$.12004 9:13 AM
0
SUPPLEMENTAL STUDY TO SEWER MASTER PLAN, CC1249
REQUEST FOR PROPOSAL SOLICITED FROM:
Kennedy/Jenks Consultants
Roger Null
(949) 261-1577
Richard Brady and Associates
Rick Brady
(858) 496-0505
Berryman & Hennigar
Michael Fakhar
(714) 568-7300
•
Kennedy/Jenks Consultants
Engineers & Scientists
2151 Michelson Drive, Suite 100
Irvine, California 92612-1311
949-261-1577
949-261-2134 (Fax)
18 December 2003
Mr. Todd Broussard, P.E.
Engineering Division,
Public Works Department
City of Huntington Beach, City Hall
2000 Main Street
Huntington Beach, California 92648
Subject: Request for Proposal - Sewer Master Plan
Additional Hydraulic Evaluations and Financial Services
Dear Mr. Broussard:
In accordance with our discussions, Kennedy/Jenks Consultants is pleased to present this
proposal for additional services related to hydraulic and financial evaluations of the City's
sewer system. As the consultant for the City's recent Sewer Master Plan, the additional
evaluations can be readily integrated. The associated scope of work, project schedule,
and engineering budget are provided in the following.
SCOPE OF WORK
Taste 1 - Perform Hydraulic Evaluations of Storm Diversion Facilities
1.1 Evaluate the hydraulic implications of including dry weather flows from each of the 15
(9 existing and 6 future) storm water diversion facilities on the City's sewer system.
Extract additional sewer pipeline data as necessary to extend the sewer model to each of
the identified diversion facilities. Integrate the City provided measured and estimated
flows as un-peaked point loads on the existing and future sewer system models to asses
the hydraulic implications of continuing the use of these facilities. Meet with the City to
discuss the hydraulic modeling findings.
1.2 Based on the findings of Task 1.1 and subsequent direction from City staff, perform a
localized field flow study for up to 15 sites to assess the current hydraulic flow conditions
downstream of each facility. The localized field study will be based on a data obtained
during a 7-day dry weather field flow -monitoring program of the downstream sewer
pipeline. The data will be correlated with the diversion facility operation for the existing 9
sites.
1.3 Based on the findings of the above analysis, review the need for a potential
modification to the City's design criteria to provide adequate allowance for this additional
sewage flow.
1.4 Prepare a letter report of findings to document the findings and recommendations of
the previous subtasks.
Task 2 — Perform an Incremental Sewer Cost Study
In this task, the Consultant will support the City in the performance of a sewer cost study
to assess the incremental rate impact of the 0&M costs for the identified diversion
facilities and to review and develop a cost recovery strategy for the harbor sewer pump
out facilities. The cost recovery program shall consider integrating the cost in the existing
maintenance fee, developing a surcharge rate, and/or the use of an annual dock/sticker
fee. These services are described in the following subtasks.
2.1 Diversion Facility O&M Cost Recovery Program. In this subtask, the Consultant will
integrate the City's costs associated with the diversion facilities into the existing revenue
requirements of the sewer maintenance fee. The costs to be identified and integrated
shall include the City's O&M costs, applicable permit fees, outside agency pass -through
wastewater treatment costs, and other costs related to the management and
administration of the diversion program.
Once the unfunded costs have been identified, an incremental impact on the sewer
maintenance fee will be derived. The incremental impact will be derived by correlating the
annualized cost of service with the estimated revenues generated from the current and
projected maintenance fee. The un-funded costs will be unitized on a per account or EDU
basis and proposed annual maintenance fee adjustments will be derived.
2.2 Harbor Area Sewer Pump Out Cost Recovery Program. In a similar manner to the
conduct of services in Task 2.1, in this subtask the Consultant will integrate the City's
costs associated with the local harbor sewer pump out facilities into the existing revenue
requirements of the sewer maintenance fee. Upon completion of the development of
program -related costs, we will develop a cost recovery strategy for implementation by the
City. Up to three cost recovery alternatives will be developed. These include integrating
the cost in the existing maintenance fee, developing a surcharge rate for targeted
beneficial users, and/or the use of an annual dock/sticker fee for boats using the harbor.
Unit costs of service will be derived for each alternative based on the associated number
of customers for each alternative that will receive the benefits of these services. The City
will provide the number of benefiting customers from the available City data. The costs,
cost recovery findings, and advantages/disadvantages of each alternative will be
2
discussed with City staff. An important consideration will the cost recovery program's
support for the City's overall goal to encourage the use of these current and future sewer
pump out facilities, thereby minimizing illegal sewage discharges in the harbor.
2.3 Draft and Final Re orts. The costs of these services, study findings, and proposed
rates will be documented in a Draft Letter Report of Findings and submitted to the City for
review. Integrate City review comments and submit a Final Report of Findings to the City.
PROJECT SCHEDULE
Based on the preceding scope of work, the Consultant shall submit a draft report of
findings for the two tasks within 90 days of the notice to proceed. The final study report
will be delivered within 7 calendar days of receipt of comments on the study submission.
Should the field flow monitoring service be required (Task 1.2), the schedule shall be
extended for an additional 75 days to contract, schedule, and mobilize a specialized
consultant to perform the field evaluation services.
Please note that the proposed schedule for project completion is dependent upon several
factors outside of our control, including the availability of the required data, City review of
submittals, and the scheduling of dry weather field services. Unanticipated delays by
these outside factors would prolong the schedule accordingly.
CONSULTING SERVICES BUDGET
Pursuant to the City's request, we have prepared a budget estimate of our proposed fees
for the subject project. The fee for the engineering and financial studies is $25,500, while
the fee associated with the field services for Task 2.2 is $35,000, for a total lump sum fee of
$60,500. This fee will not be exceeded without written authorization by the City. Should the
City elect to not have the Consultant perform all or a portion of the Task 2.2 field services,
then the final budget will be discounted by an amount that is proportional to the level of
reduced service, with the exception of any increases in unit pricing associated with the
reduced number of sites.
Please contact us if you have any questions or need additional information. We look
forward to continuing our service to the City.
Very truly yours,
KENNEDY/JENKS CONSULTANTS
Roger D. Null, V. P.
Project Manger
RDN/br
3
Su i� INSURANCE AND INDEMNIFICATION WAIVER
r MODIFICATION., REQUEST
1. Requested by: Todd Broussard, 526-5247 RECEIVED
2. Date: January 29 2004
3. Name of contractorlpermittee: Kennedy/Jenks
4. Description of work to be performed: Sewer Study v w+oi Nuntirgtor Gsu_r.
P p C` vAicnrie.v of
5. Value and length of contract: $60,5001 1-vear
6. Waiver/modification request: Hold Harmless clause 10 deductible waver
7. Reason for request and why it should be granted: Contract is for a study 1 Consultant is
willing to increase insurance to $2,000,000 if necessary in lieu of_0 deductible.
8. Identify the risks to the City in approving this waiver/modification: None known
partment Head Signature
Date:
APPROVALS
Approvals must be obtained in the order listed on this form. Two approvals are required
for a request to be granted. Approval from the City Administrator's Office is only required if
Risk Management and the City Attorney's Office disagree.
1. Risk Management
CO�Approved ❑ Denied
Signature Date
2. City Attorney's Office
17-11 Approved El Denied.----- Z
�gnature ' Date
3. City Administrator's Office
❑ Approved ❑ Denied _
Signature Date
If approved, the completed waiver/modification request is to be submitted to the
City Attorney's Office along with the contract for approval. Once the contract has been approved,
this form is to be filed with the Risk Management Division of Administrative Services
WaiverKJ 1/29/2004 2:05 PM
Client#: 229 Iv V-f V r uw7T b%_r_Q A IENNECONSI v " -
ACORn CERTIFIC OF LIABILITY INSU NCE
01/07/04 °""''
PRODUCER
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Deaiay, Renton A Associates
P. O. Box 12675
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Oakland, CA 94604-2675
510 465-3090 David Eckman
INSURERS AFFORDING COVERAGE
INSURED
INSURER A:Gr66nWiCh Insurance Company
Kennedy/Jenks Consultants
INSURER B:Amerlm Ins. CO.
622 Folsom Street
San Francisco, CA 94107
INSURER o-
INSURER D:
INSURER E:
COVERAGES
. THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
.ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WrrH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
TYPE OF INSURANCE
POLICY NUMBER
POLICY EFFECTIVE
POLICY EXPIRATION
LIMITS
A
GENERAL LIABILITY
GEC001279201
10/01/03
10/01/04
EACH OCCURRENCE
31000000
FIRE DAMAGE ift one fire
51 000,
X COMMERCIAL GENERAL LIABILITY
CLAIMS MADE OCCUR
MED EXP(A one person)
95 D00
PERSONAL a ADV INJURY
i1 D00 000
X CU Irx:ludad
GENERAL AGGREGATE
$2 000 W0
GENLAGGREGATE LIMIT APPLIES PER:
PRO DUCTS -COMPIOP AGG
s2 000 OW
1-1 POLICY X PRO LOC
B
AUTOMOBILE
X
LIABILITY
, ANY AUTO
MZA.80240112
10/01/03
10/01/04
COMBINED SINGLE LIMIT
(Ea accident)
$1 ,0wrow
BODILY INJURY
(Perperson)
;
ALL OWNED AUTOS
SCHEDULED AUTOS
Xi
X
BODILY INJURY
(Peracc)dent)
S
HIRED AUTOS
NON -OWNED AUTOS
PROPERTY DAMAGE
(Per accident)
;
H
AGE LIABILITY
AUTO ONLY-EAACCIDEN
OTHERTHAN EAACC
AUTO ONLY: AGG
;
ANY AUTO
I
;
EXCESS LIABILITY
OCCUR CLAIMSMADEI
I
EACH OCCURRENCE
;
AGGREGATE
;
$
DEDUCTIBLE j
;
RETENTION S +
B
I
WORKERS COMPENSATION AND WZC90919476
01/01/04
01/01/05
�( TonywC LIM OTH
EMPLOYERS' LIABILITY
E.L. EACH ACCIDENT
$1 0WI 000
E.L.DISEASE-EA EMPLOYEE
;1 0W0 00
Stop -Gap Uab. iState of
IWashin on
E.L. DISEASE-POLICYLIMI
;1000000
A
OTHER Prof6sSlonal
PECO01279301
10/01/03
10/01/04
$1,000,000 per Calm
Contractor's
$1,000,000 Anni Aggr.
Pollution Liab.
DESCRIPTION OF OPERATIONS/ LOCATIONSIVEHIC LESIEXC LUSIONS AD DE D BYE N DORSEME NTISPECIAL PROVISIONS
GENERAL LIABILITY POLICY EXCLUDES CLAIMS ARISING OUT OF THE PERFORMANCE OF ESSIONAL
SERVCES. OVED �� TO FORM:
A
:NXI�IFEJZ
Sewer Master Plan Update - CC1144Pd McGRATH, City Attom,;
(See Attached Descriptions)
Huntington Beach, City of
P.O. Box 190
Huntington Beach, CA 92648
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF,THEISSUING INSURER WILL MOMAIL30 DAYSWRnTEN
NOTICE TOTHE CERTIFICATE HOLDERNAMED TOTHE LEFT.
OR
AUTHORIZED REPRESENTA VE
Ar—ORD 25-5 17/97)1 Of 2 #M97317 DAC 0 ACORD CORPORATION 1988
DE IPTIONS (Continued from age 1)
GENERAL LIABILITY ADDITIONAL INSURED: City of Huntington Beach,
It Agents, Officers and Employees.
For the Pmfssslonal Liability omwage, the deductible has been reduced
to -0- for this project, onty.
AMS 25.3 (07197) 2 of 2 #M97317
POLICY NUMBER: GECO01279201 COMMERCIAL GENERAL LIABILITY
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT. CAREFULLY.
ADDITIONAL INSURED - DESIGNATED PERSON or
ORGANIZATION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name of Person or Organization:
Huntington Beach, City of
..P.O. Box 190
Huntington Beach, CA 92648
(If no entry apppears above, information required to complete this endorsement will be shown in the Declarations
as applicable to this endorsement.)
WHO IS AN INSURED (Section II) is amended to include as an insured the person or organization shown in
the Schedule, but only with respect to liability arising out of your operations or premises owned by or
rented to you.
Sewer Master Plan Update - CC1144 GENERAL LIABILITY ADDITIONAL
INSURED: City of Huntington Beach, it Agents, Officers and Employees.
For the Professional Liability coverage, the deductible has been
reduced to -0- for this project, only.
APPROVED TO FORM: �
NIFER McGRATH, City Attorney
CG 20 26 11 85
i •
(12) November 3, 2003 - Council/Agency Minutes - Page 12
(City Council) Directed the City Administrator to Make Improvements As Amended to the
City's Contracting Processes (Including Professional Services Contracts under Huntington
Beach Municipal Code Section 3.03) (120.10)
The City Council considered a communication from Councilmember Jill Hardy transmitting the.
following Statement of Issue: At the October 20, 2003 City Council meeting, staff recommended
improvements to the city's contracting processes. I believe the following recommendations
represent effective solutions to recent concerns identified with the contracting process. In addition
to the recommended improvements (listed below), I propose that staff provide the City Council an
update on the contracting process as part of the FY 2004-05 budget process.
A motion was made by Hardy, second (inaudible) as amended to provide that the City Attorney,
not Departments will maintain a log of the contracts they enter into which will be transmitted
quarterly to the City Clerk's office to ensure proper filing and to direct the City Administrator to make
the following improvements to the city's contracting processes within 90 days and provide a report to
the City Council regarding the contracting processes as part of the FY 2004-05 budget process:
a. City Attorney's office will, upon approving a Professional Services Contract (PSA), transmit
the original agreement to the City Clerk's office; and
b. Develop an annual training program for processing all types of contracts; and
C. Develop Administrative .Regulations to establish the method for processing
maintenance/service and public works contracts; and - —
d. Contracts will not be dated until they are effective (signed by City Attorney's office); and
e. Remove the Mayor and City Clerk signature lines from contracts when not required; and
f. Modify Purchasing Manager Certification to apply to maintenance/service and public works
contracts; and
g. Assign a single department -contract coordinator to ensure contract proper processing; and
h. 13epaFtFReRts-City Attorney will maintain a log of the contracts they enter into which will be
transmitted quarterly to the City Clerk's office to ensure proper filing; and
Staffs professional service agreement signature authority will be capped at $100,000,
agreements over $100,000 will require City Council approval.
City Attorney Jennifer McGrath clarified for Councilmember Dave Sullivan that her office verifies
all documents are accurate, appropriately signed and approved as to form.
(13) November 3, 2003 - Council/Agency Minutes - Page 13
City Clerk Connie Brockway responded to Councilmember Dave Sullivan's inquiry relative to why
she believed City Clerk attestation on city contracts to be necessary stating that a majority of
cities require the City Clerk to always attest to the signatures of city officers entering into contracts
on behalf of the city; that attestation by the City Clerk applies to contracts approved and entered
into that do not appear on city council agendas and to those contracts which do appear on the city
council agenda.
The City Clerk informed Council of an email survey her office had conducted of over forty cities
wherein all but eight cities required the City Clerk to attest to all agreements even those
agreements not appearing on the council agenda. She referred to cities such as the City of Irvine,
Santa Ana and Anaheim which require City Clerk attestation to the signatures of the city officers
just as the City Clerk must attest to the signature of the Mayor on contracts that go through the
city council process. She informed Council of the reasons why she believed her request to attest
to in house contracts was reasonable.
A substitute motion was made by Sullivan, second Coerper to require attestation and limit
contracts to $50,000.
City Attorney McGrath stated her opinion that the city seal or attestation line on city contracts is
not required.
City Attorney McGrath reported on the Huntington Beach Municipal Code Section 3.03 process.
City Administrator Ray Silver reported on the Professional Services Contract process stating in
order to save staff time his office, the City Attorney and Risk Management developed a standard: .
professional services contract. City Administrator Silver informed Council that staff wants to
improve the system and address the legitimate concerns raised by the City Clerk.
Council voted on the above -mentioned substitute motion made by Councilmember Sullivan. The
motion failed by the following roll call vote:
AYES: Sullivan, Coerper, Green,
NOES: Boardman, Cook, Houchen, Hardy
ABSENT: None
Council voted on the above -mentioned original motion. The original motion as amended by
Councilmember Hardy that the City Attorney, not Departments will maintain a log of the
contracts they enter into which will be transmitted .quarterly to the City Clerk's office to ensure
proper filing carried by the following roll call vote:
AYES: Coerper, Hardy, Green, Boardman, Cook, Houchen
NOES: Sullivan
ABSENT: None
•
CITY
OF HUNTINGTON BEACH
2 00 0 Main Street
P.O. Box 190
Huntington Beach, CA 92648
LETTER OF TRANSMITTAL
Attention: Connie Brockway
To: City Clerks Office
2000 Main Street
Huntington Beach, CA 92648
Fax (714) 374-1573
Date: June 6 -2003
Project/C.C. No.: C.C. No. 1144
Regarding: Sewer Master Plan
® We are sending you: ❑ By Mail ❑ By Fax Mail(Number of pages including this sheet:)
❑ We are hand delivering: ❑ Attached ❑ Under a separate cover via the following items:
❑ Shop drawings ❑ Prints ❑ Plans ❑ Samples ❑ Specifications
❑ Copy of letter ❑ Change Order ❑ Other:
Item #
Copies...'....
Pages
Descri lion
1
1
2
Contract Amendment No. 3 with Kenney/Jenks
2
3
4
5
These are transmitted as checked below:
❑
For approval
❑
Approved as submitted
❑
Resubmit copies for approval
❑
For your use
❑
Approved as noted
❑
Submit copies for distribution
®
For your action
❑
Returned for corrections
❑
Return corrected prints
❑
For reviewlcomment
❑
Other:
Remarks: In the process of "house cleaning", 1 came across this in my files.
never sent to your office for filing.
Please contact meat extension 5247 with ny questions you ay have .
r-
r �
It appears that it was
'LL- Tod roussard, Principal Civil Engineer
Cc: - U
1144\C0ARFSP\TRANSM \TRANSrOCnYC1ERK1144MC ti+ {�/C
I
0 •
AMENDMENT NO. 3 TO AGREEMENT BETWEEN THE
CITY OF HUNTINGTON BEACH AND KENNEDYIJENKS
CONSULTANTS, INC. FOR A MASTER PLAN OF SEWERS
THIS AMENDMENT is made and entered into the day of oVe ,
2002, by and between the CITY OF HUNTINGTON BEACH, a California municipal
corporation, hereinafter referred to as "CITY", and KENNEDYIJENKS, a California corporation
hereinafter referred to as CONSULTANT.
WHEREAS, CITY and CONSULTANT are parties to that certain agreement, dated
October 5, 1992, entitled `'Agreement Between the City of Huntington Beach and
Kennedy/Jenks Consultants, Inc., for Master Plan Of Sewers" which agreement shall
hereinafter be referred to as the "Original Agreement," and
CITY and CONSULTANT wish to amend the Original Agreement as follows:
I. TERM
The term of this Agreement shall be extended and the services of CONSULTANT
shall be completed no later than one year from the date of this Amendment.
2. COMPENSATION
In consideration of the performance of services during this extended term, CITY
agrees to pay CONSULTANT an additional fee not to exceed Twenty One Thousand Dollars
($2 l ,000.00).
3. REAFFIRMATION
Except as specifically modified herein, all other terms and conditions of the
Original Agreement shall remain in full force and effect.
02agreemen.kenned} jenks431 G 9.'02
0 •
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by and through their authorized offices the day, month and year first above written.
KENNEDY/JENKS CONSULTANTS, INC.,
By:
print name
ITS: (circle one) Chairman!Presiden %ice P
Bv: vAND
a;.-Z
print name
ITS: (circle one Secretan: hief Financial 01'f3cer./Asst.
Secretary - Treasurer
CITY OF HUNTINGTON BEACH, a municipal
emuoration of the State of California
rector of —Public Works
APPROVED AS TO FORM:
I-- zy�� �7 —
City Attorryey 2 -QZ
ram }�� 1� 1
REVIEWED AND APPROVED:
Cit dministrator
02agreementikennedy jenksp310!9!D2 2
A("IJKI%omn I Irmrm I C Ur LIHDILI I Y IIVOUI"iAMFM I 1213i/02
PRODUCER
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Dealey, Renton & Associates
P. 0. BOX 12675
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Oakland, CA 94604-2575
510 46S3090 David Eckman
INSURERS AFFORDING COVERAGE
INSURED
l(6rVledyJJenks Cortaultanls
INSURERA:Gr66nW1Ch Insurance COm y
INSURER B:American Im. Co.
622 Folsom Street
San Hrar1CISC0, CA 94107
�,., ,,p,'
INSURER C:S8CUr1t Ins. Co. of HBrtk)rd
INSURER D:
�►
INSURER E:
VFRAr. `C
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WrTH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERT4N, THE INSURANCE AFFORDED BY THE POLICES . DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDMO14S OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR LTR
TYPEDFlNSLIRANCE
POLICY NUAltil FI
POLLCYEFFECTIVE
LICYE>PIRATIO
LIlufrS
A
GENERALLIABILITY
)( COAAMERCIALGENERAL LIABILI Y
CLAIMS MADE OCCUR
X CU IncUded
GEC0012762
10/01/02
10/01/03
EACH OCCURRENCE
3101M.Ow
FIRE DAMAGE (Any cnefIra)
31 0aa 000
MED EXP one paean
35 000
PERSONAL A AOV INJURY
i1 000 000
GENERAL AGGREGATE
gowm
GENLAGGREGATE LIMIT APPLIE5PEit
POLICY X PRO- LOC
PRODUCTS-COMPIOPA13
= OW
13
AUTOMOBILE
X
LIABILrrY
ANY AUTO
ALL OWNED AUTOS
SCHEDULED AUTOS
HIREDAUTOS
NON -OWNED AUTOS
WAS0234M
aPPro TO FOV
�Yj, IWTTO-v , City
.r•- L„l.� gt
Bar : BPuzs'
c�
10/01/02
oxmea�
O e�
10/01/03
COMBINED SINGLE LIMIT
tEa=,dent)
s1,00tI,00a
BODILY INJURY
operpV80nI
$
X
BODILY ldengRY
3
X
PROPERTY DAMAGE
pariCCftlsliQ
.
S
GARAQELIA131UTY
ANY AUTO
-T,�L�►w1.
AUTO ONLY-EAACCIDE
S
EA ACC
AUTOONLYN A00
i;
EXCESS LIABILITY
OCCUR CLAIMS MADE
DEDUCTIBLE
RETENTION S
EACH OCCURRENCE
AGGREGATE
$
f
$
S
B
WORKERS COMPENSATION AND
EMPLOYERS LiAo(LJTY
WZC809i2037 .._ _ _
Ai St S EXcept
Washington
01/01/03 _ _
01/01/04 - -
11 wCsrATU- O7H
E.L. EACH ACCIDENT
t11 000 00a
:E.L.OISEASE-EA EMPLOYE
$1000000
E-L.DISEASE-POLICYLIM
S1,W000
C
A
OTHE1J Professional
ContractorS
llution Liab.
AEE0700954.
PEOD012T93
10/01/02
10/01J02
10/01/03
10/01/03
I $1,000,00D CIeIm/Aggr.
I $1,000,OOOCIt�im/Aggr.
I
DESCRIPTION OF OPERATIONSILOCATIONSIVENICLESIEXDL.USIONSADDED BYENOORSEMEWrISPEMI-PROVISIONS
General Liability policy excludes ciatrna arising out of the performance of professional
services.
Sewer Master Plan Update - CC1144
GENERAL LIABILITY ADDITIONAL INSURED: City of Huntington Beach,
(See Attached Descriptlons)
HurTtlrVM Beach, City at .... .
P.O. Box 190
Huntington Belch, CA 92648
SHOULD ANY OFTHE ABOVE DESCRIBED POLICIES BE CANCELLED BEFOF;ETHE M(PIRATION
DATETHEREOF,THEISSUINGINSURER W)LLXW0VWWDMAIL3ft__DAY&WRI"TEN
NOTICETO THE CE T FKATE HOLDER NAMEDTOTHE LEFT,
OR
AUTHORIZED REPRESENT6MVE
ACORD 25-S (7t97)1 Of 2 #M82657 DAC o ACORD CORPORATION 1948
0 .
ut5(;KIr t IUN5 (uontinued trom rage i)
Et Agents, Offers and Empbyees.
For the Professional tlabllky coverage, the deduc Uble has been reduced
to -0- for this projoM only.
AMS 26.3 (07I97) 2 of 2 #M82657
0
POLICY NUMBER: GECO012792
COMMERCIAL GENERAL LIABILITY
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - DESIGNATED PERSON or
ORGANIZATION
This endorsement modifies Insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name of Person or Organization:
Huntington Beach, City of
P.O. Box 190
Huntington Beach, CA 92648
(if no entry appears above, information required.to complete this endorsement will be shown in the Declarations
as applicable to this endorsement.)
WHO IS AN INSURED (Section II) is amended to Include as an Insured the person or organization shown in
the Schedule, but only with respect to liability arising out of your operations or premises owned by or
rented to you.
Sewer Master Plan Update - CC1144 GENERAL LIABILITY ADDITIONAL
INSURED: City of Huntington Beach, it Agents, Officers and Employees.
For the Professional Liability coverage, the deductible has been
reduced to -0- for this project, only.
-' �ttor��•
D.l • L.'r'^ Y VIM
CG 20 26 11 85
CITY OF HUNTINGTON BEACH
A
2000 MAIN STREET
CALIFORNIA 92648
OFFICE OF THE CITY CLERK
CONNIE BROCKWAY
CITY CLERK
LETTER OF TRANSNIITTAL OF ITEi<I APPROVED BY THE CITY COUNCIL/
REDEVELOPNSENT AGENCY OF THE CITY OF HUNTINGTON BEACH
DATE: April 5, 2001
TO: Kennedy/Jenks Consultants ATTENTION: David D. Kennedy
Name
2151 Michelson Drive, Suite 100 DEPARTNIENT:
Street
Irvine, CA 92612-1311 REGARDING: Amendment No. 2
City, State, Zip
See Attached Action Agenda Item F-1 Date of Approval 4-2-01
Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item.
L Remarks:
Connie Brockway
City Clerk
Attachments: Action Agenda Page
x Agreement
x
Bonds
RCA
Deed _
CC: R. Beardsley
DPW
x
x
Name
Department
RCA
Agreement
T. Broussard
DPW
x
x
Name
Department
RCA
Agreement
Name
Department
RCA
Agreement
Name
Department
RCA
Agreement
C. Mendoza
x
x
Risk Management Dept.
Insurance x
Other
x _
Insurance Other
x
Insurance _ Other
Insurance Other
Insurance Outer
x
Insurance
( Telephone: 714-536-5227 )
OTY OF HUNTINGTON BEAR o� aT
MEETING DATE: April 2, 2001 DEPARTMENT ID BERTPI -Q �
Council/Agency Meeting Held: �'��52- 0)
Deferred/Continued to:
r4
�Aaproved ❑ Conditi nally Approved ❑ Denied
1f iLs
o
ity Cl Signature
Council Meeting Date: April 2, 2001
Department ID Number: PW 01-004
CITY OF HUNTINGTON BEACH
REQUEST FOR ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS i
SUBMITTED BY: RAY SILVER, City AdministratordZoy
PREPARED BY OOBERT F. BEARDSLEY, Director of Public W rk
SUBJECT: APPROVE AMENDMENT NO. 2 TO THE AGREE ENT WITH
KENNEDYMENKS CONSULTANTS, INC. TO UPDATE THE
MASTER PLAN OF SEWERS AND PREPARE AN
INFLOW/INFILTRATION STUDY
Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s)
Statement of Issue:
Should the City Council approve Amendment No. 2 to the Contract with Kennedy/Jenks
Consultants to update the Master Plan of Sewers and prepare an Inflow/Infiltration Study?
Funding Source:
Funds in the amount of $327,000 are budgeted in the OCSD Grant, Account No.
88389003.82600 ($163,500) and Sewer Fund Contract Services, Account No.
21085201.69365 ($163,500).
Recommended Action: Motion to:
1. Approve and authorize the Mayor and the City Clerk to execute Amendment No. 2 to
the Contract with Kennedy/Jenks Consultants for updating the Sewer Master Plan
and preparation of an Inflow/Infiltration Study in the amount of $285,000.
01-004 Apr 2 Broussard(SMP) -2- 3121/01 6:11 PM
0 REQUEST FOR ACTION
MEETING DATE: April 2, 2001 DEPARTMENT ID NUMBER: PW 01-004
2. Authorize the Director of Public Works to expend a total of $327,000, which includes
the Amendment No. 2 fee of $285,000, estimated contingency of $28,000 and
$14,000 in supplemental expenditures.
Alternative Action(s):
Deny approval of Amendment No. 2 to the contract with Kennedy/Jenks Consultants
and direct staff on how to proceed. Delay in approval of this amendment may result
in forfeiture of the OCSD grant funding in the amount of $200,000 and jeopardize
future OCSD grants.
Analysis:
The current City Sewer Master Plan was last updated in 1995 by Kennedy/Jenks
Consultants, Inc. The Orange County Sanitation District's Cooperative Projects Grant
Program (CPGP) requires that an agency's Sewer Master Plan be updated every 5 years. It
now also requires that the Master Plan include an Inflow/Infiltration Study in order to be
eligible to receive grant funding from this program. The City has already received over
$2,000,000 in grants in the last two years from this program and should retain its eligibility for
further funding. On March 20, 2000, the City Council authorized staff to apply for funding
from the Orange County Sanitation District's Cooperative Projects Program to fund these
studies. In July 2000, the City was awarded a grant for a maximum of $200,000 to be
matched by City funds to prepare the required study.
Kennedy/Jenks was originally selected by the City to develop the 1995 Master Plan through
a Quality Based Selection process. Staff was pleased with Kennedy/Jenks Consultant's
performance and, therefore, requested and received a proposal from Kennedy/Jenks
Consultants to prepare an update to the Sewer Master Plan and prepare an Inflow/Infiltration
Study. Due to Kennedy/Jenks' retention of staff involved with the 1995 Study, relative data
available, and familiarity with the City's sewer system infrastructure, a cost savings and
important continuity of information would be realized by selecting Kennedy/Jenks to prepare
these studies.
Environmental Status: This project is categorically exempt pursuant to Class 6, Section
15306 of CEQA.
Attachment(s):
1. Amendment No.2 to Agreement with Kennedy/Jenks Consultants, Inc
for a Master Plan of Sewers, including Approved Certificates of
Insurance.
01-004Apr 2 Broussard(SMP) -3- 3121/01 6:11 PM
C�
ATTACHMENT #1
AMENDMENT NO. 2 TO AGREEMENT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
KENNEDYMENKS CONSULTANTS, INC.
FOR A MASTER PLAN OF SEWERS
THIS AMENDMENT No. 2 is made and entered into this 2nd day of
April , 2001, by and between the CITY OF HUNTINGTON BEACH, a California
municipal corporation, hereinafter referred to as "CITY," and KENN"EDY. JENKS
CONSULTANTS, INC., a California corporation, hereinafter referred to as CONTRACTOR.
WHEREAS CITY and CONTRACTOR are parties to that certain agreement dated
October 5, 1992, entitled "AGREEMENT BETWEEN THE CITY OF HLNTINGTON BEACH
AND KE`°NEDY/JENKS CONSULTANTS, INC., FOR MASTER PLAN OF SEWERS" as
amended, which shall hereinafter be referred to as the Amended Agreement; and
Since the execution of the Amended Agreement, CITY has requested additional work
from CONTRACTOR and CONTRACTOR has agreed to perform such work; and
CITY and CONTRACTOR wish to further amend the Amended Agreement to reflect the
additional work to be performed by CONTRACTOR and the additional compensation to be paid
in consideration thereof by CITY to CONTRCTOR,
NOW, THEREFORE, it is agreed by CITY and CONTRACTOR as follows:
I. ADDITIONAL WORK
CONTRACTOR shall provide to CITY such additional services as described in
CONTRACTOR'S PROPOSAL DATED December 18, 2000, a copy of which is attached hereto
as Exhibit "A," and incorporated by this referenced as though fully set forth herein.
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2. ADDITIONAL COMPENSATION
In consideration of the additional services to be performed hereunder as described in
Section 1 above, CITY agrees to pay CONTRACTOR an additional sum not to exceed Two
Hundred Eighty-five Thousand and no/100 Dollars ($285,000.00). The additional sum shall be
added to the amended sum of One Hundred Forty-eight Thousand and no/100 Dollars
(S148,000.00), for a new total contract amount of Four Hundred Thirty-three Thousand and
no/100 Dollars (S433,000.00).
3. DELETION OF SECTIONS 8, 9, 10, AND 11 OF AMENDED
AGREEMENT
The following sections of the Amended Agreement are hereby deleted in their entirety:
8. Indemnification and Hold Harmless
9. Workers' Compensation
10. Insurance
11. Certifications of insurance, Additional Insured Endorsements
4. ADDITION OF NEW SECTIONS 8, 9, 10 AND 11 TO AMENDED
AGREEMENT
New Sections 8, 9, 10 and 11 are hereby added to the Amended Agreement, to read as
follows:
8. HOLD HARMLESS
CONTRACTOR shall protect, defend, indemnify, save and hold harmless CITY,
its officers, officials, employees, and agents from and against any and all liability, loss,
damage, expenses, costs (including without limitation, costs and fees of litigation of
every nature) arising out of CONTRACTOR'S performance of this Agreement or its
failure to comply with any of its obligations contained in this Agreement by
2
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CONTRACTOR, its officers, agents or employees except such loss or damage which was
caused by the sole negligence or willful misconduct of CITY. CITY shall be reimbursed
by CONTRACTOR for all costs and attorney's fees incurred by CITY in enforcing this
obligation.
The CONTRACTOR's indemnification obligations for claims involving
"Professional Liability" (claims involving acts, errors, or omissions in the rendering of
professional services) and "Economic Loss Only") (claims involving economic loss
which are not connected with bodily injury or physical damage to property) shall be
limited to the proportionate extent of CONTRACTOR's negligence or other breach of
duty.
9. WORKERS' COMPS\TSATION INSURANCE
Pursuant to California Labor Code Section 1861, CONTRACTOR
acknowledges awareness of Section 3700 et seq. of said Code, which requires every
employer to be insured against liability for workers' compensation; CONTRACTOR
covenants that it will comply with such provisions prior to commencing performance of
the work hereunder; and shall indemnify, defend and hold harmless CITY from and
against all claims, demands, payments. suit, actions, proceedings, and judgments of every
nature and description, including attorney's fees and costs presented, brought or
recovered against the CITY, for or on account of any liability under any of said acts
which may be incurred by reason of any work to be performed by CONTRACTOR under
this Agreement.
CONTRACTOR shall maintain workers' compensation insurance in an amount of
not less than One Hundred Thousand Dollars (S 100,000) bodily injury by accident, each
occurrence, One Hundred Thousand Dollars (S100,000) bodily injury by disease, each
employee, Two Hundred Fifty Thousand Dollars (S250,000) bodily injury by disease,
Policy limit.
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CONTRACTOR shall require all subcontractors to provide such workers'
compensation insurance for all the subcontractors' employees. CONTRACTOR shall
furnish to CITY a certificate of waiver of subrogation under the terms of the workers'
compensation insurance and CONTRACTOR shall similarly require all subcontractors to
waive subrogation.
10. INSURANCE
A. General Liabilitv Insurance
In addition to the workers' compensation insurance and CONTRACTOR's
covenant to indemnify CITY, CONTRACTOR shall obtain and furnish to CITY, a policy
of general public liability insurance, including motor vehicle coverage covering the
PROJECT. The policy shall indemnify CONTRACTOR, its officers, agents and
employees, while acting within the scope of their duties, against any and all claims
arising out of or in connection with the PROJECT, and shall provide coverage in not less
than the following amount: combined single limit bodily injury and property damage,
including prod uctsi operations liability and blanket contractual liability, of
$1,000,000 per occurrence. If coverage is provided under a form which includes a
designated general aggregate limit, the aggregate limit must be no less than S 1.000,000
for this PROJECT. The policy shall name CITY, its agent, its officers, employees and
volunteers as Additional Insureds, and shall specifically provide that any other insurance
coverage which may be applicable to the PROJECT shall be deemed excess coverage and
that CONTRACTOR's insurance shall be primary.
Under no circumstances shall the above -mentioned insurance contain a self -
insured retention or a "deductible" or any other similar form of limitation on the required
coverage.
B. Professional _Liability Insurance
CONTRACTOR shall furnish a professional liability insurance policy
covering the work performed by it hereunder. Said policy shall provide coverage for
CONTRACTOR's professional liability in an amount not less than $1,000,000 per
occurrence and in the aggregate. A claims -made policy shall be acceptable if the policy
further provides that:
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The policy retroactive date coincides with or precedes the initiation of the
scope of work (including subsequent policies purchased as renewals or replacements).
2. CONTRACTOR will make every effort to maintain similar insurance
during the required extended period of coverage following project completion, including
the requirement of adding all additional insureds.
3. If insurance is terminated for any reason, CONTRACTOR agrees to
purchase an extended reporting provision of at least two (2) years to report claims arising
from work performed in connection with this Agreement.
claims.
4. The reporting of circumstances or incidents that might give rise to future
11. CERTIFICATES OF INSURANCE
Prior to commencing performance of the work hereunder.
CONTRACTOR shall furnish to CITY certificates of insurance subject to approval of the
City Attorney evidencing the foregoing insurance coverages as required by this
Agreement; the certificates shall:
A. provide the name and policy number of each carrier and policy;
B. shall state that the policy is currently in force; and
C. shall promise that such policies shall not be suspended, voided or canceled
by either party, reduced in coverage or in limits except after thirty (30) days prior written
notice; however, ten (10) days prior written notice in the event of cancellation for
nonpayment of premium.
CONTRACTOR shall maintain the foregoing insurance coverages in force until
the work under this Agreement is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverages shall not derogate
from the provisions for indemnification of CITY by CONTRACTOR under the
Agreement. CITY or its representative shall at all times have the right to demand the
original or a copy of all said policies of insurance. CONTRCTOR shall pay, in a prompt
and timely manner, the premiums on all insurance hereinabove required.
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5. REAFFIRMATION
Except as specifically modified herein, all other terms and conditions of the original
agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by their authorized officers on the date first above written.
KEN- EDY%JENKS CONSULTANTS,
INCH., a California corporation
Name DdQTA, D ue(411 edq-
(tv-pe or vdal
CITY OF HUNTINGTON BEACH,
a California municipal corporation
NA , f�uc�Nc.
Mayor
ATTEST:
Its (circle one) Chairma(resident: 'ice President ,
AND
City Clerk 0�-QifOl
By: 3I,� � APPROVED AS TO hORW
Name J)0ih9yD !P, u%r���✓
or print)
Its (circle one 9,C4,1rA,ejstant
ssistant Secretary:' Chief Financial
Treasurer
REVIEWED AND APPROVED:
Cit dministrator
4, 4-210 i Agreeircns: KeMcdv Jenk, Aniendlrent 2
JU S 2000-: 191
1`(1S 01
City Attorney �Dl
INIITIATEPjAND APPROVED:
t—
Direc;w6f Public Works
13'
18 December, 2000
Mr. Todd Broussard
Associate Civil Engineer
City of Huntington Beach
2000 Main Street
PO Box 190
Huntington Beach, CA 92648
Kennedy/Jenks Consultants
Engineers &Scientists
2151 Michelson Drive
Suite 100
Irvine, California 92612-1311
949-261-1577
FAX 949-261-2134
Subject: Proposal for Engineering Services
Sewer System Master Plan and Infiltration and Inflow Analysis
Dear Mr. Broussard:
Per our discussion, Kennedy/Jenks Consultants is pleased to submit our proposal for
the conduct of the subject project. As you are aware, our firm prepared the City's last
comprehensive study in 1995 and offer the City the continuity of ongoing utility
engineering and management support services.
Clearly one of the most significant requirements to accurately preparing evaluations of
this nature is a familiarity and knowledge of the entire sewer system and to understand
how it functions internally as well as how it interacts with adjoining systems or
subsystems. The process of understanding a sewer system requires significant effort.
This effort, in combination with the development of a hydraulic model, is the cornerstone
of any master planning effort. Our local Irvine office is in possession of a significant
amount of this data (current, historical, and future data and record drawings) and has
already obtained a thorough understanding of the City system and functionality. This
familiarity and experience will result in both direct and indirect cost savings for the City.
We believe that we have developed a comprehensive approach to the City's requested
services and have integrated additional services that would provide value to the City. We
would be pleased to further discuss our proposed project work plan. Please contact us if
you have any questions or need any additional information.
Very truly yours,
KENNEDYIJENKS C NSULLTANTS
e-,� 7/41 1
Roger . Null
Vice President
RDNIbr
KENNESENKS CONSULTANTS
SEWER SYSTEM MASTER PLAN UPDATE &
INFILTRATION AND INFLOW STUDY
BACKGROUND
The City of Huntington Beach is an urban city with a population of approximately 200,000
residents. The City's last Sewer System Master Plan was conducted by Kennedy/Jenks
Consultants in 1995. This comprehensive plan developed a hydraulic model of selected facilities,
evaluated the condition and capacity of the City's 29 sewer lift stations, projected long-term
impacts of growth on system infrastructure requirements, developed a phased capital
improvement program (CIP), and developed a dedicated sewer use charge that would be
necessary to support a new sewer enterprise fund.
To support the regional wastewater activities of the County Sanitation Districts' of Orange
County (CSDOC) and evaluate the implication of new development, the City desires to update
the 1995 Master Plan. This updated plan must bridge beyond the typical master plan scope of
work to develop and integrate derived Infiltration and Inflow (I&I) values in the Master Plan
findings and recommendations. By integrating the scope of services of these two studies under
one project work plan, the City will avoid the duplication of substantial work efforts and increase
the depth and breadth of the final work products. It is for these reasons that the City has
requested Kennedy/Jenks to provide this proposal for the combined Sewer System Master Plan
and Infiltration and Inflow (1&1) study.
INTEGRATED STUDY SYNERGY
The conduct and integration of the Master Plan and 41 Study will provide additional synergy for
the City of Huntington Beach's wastewater system planning work. This synergy is most
pronounced in the following areas:
• A substantial amount of remedial measures are developed based on a condition
assessment of the system. This assessment is a general component of both studies.
• Both studies require the measurement and/or estimation of flows in various basin/sub-
basin areas of the City and a level of coordination with CSDOC.
Available Geographic Information System (GIS) data will increase the efficiency and
effectiveness of performing the land use and underground facility evaluation elements.
New data is proposed to be created in GIS coverages to further enhance the City's
investment in this valuable management tool.
These areas of study synergy, as well as the continuity and understanding of the master plan
update provided by Kennedy/Jenks, will result in both direct and indirect cost savings for the
City of Huntington Beach.
pAprojecwhuntinpton aeachtnal 1)rcpcs01lamp20002.doc
KENNE&ENKS CONSULTANTS
BASIS OF APPROACH
While there are a number of scoping issues undetermined at this time, Kennedy/Jenks
Consultants has developed a methodical approach to the multi -tasked project based on the
following:
• Discussions with City Engineering and. GIS staff
• Maximum usage of available data to perform the required services
• Cost control strategy that utilizes desktop evaluation techniques to qualify I&I conditions
and substantiated by field observation data as required
• Appropriate development and usage of new data that will enhance the City's sewer
system GIS data and coverages
• A focused list of project goals and obbjectives
• Our in-depth knowledge and understanding of the City's Sewer System gained through
the conduct of the City's prior Sewer Master Plan
• Our experience in the performance of Sewer Master Plans, Infiltration and Inflow (I&I)
Studies, and Sewer System Evaluation Studies
SEWER SYSTEM MASTER PLAN UPDATE
OBJECTIVES
Based on discussions with City staff, the basic objectives of this project is to update the 1995
Sewer Master Plan produced by Kennedy/Jenks to create a current, comprehensive, and
accurate planning tool. The proposed approach to achieving the City's objectives in an efficient
and cost effective method will include the following considerations and options:
• Kennedy/Jenks will provide the same local team members that created the last master
plan as the team to produce the update. This will provide the City with a continuity and
understanding to the master plan update that will result in both direct and indirect cost
savings.
• Utilize the 1995 Master Plan and all previously collected documents, data, and files
already located at the Kennedy/Jenks Irvine office as a basis to evaluate, identify, and
incorporate any revisions that affect system characteristics, evaluation criteria, or flow
criteria.
• Utilize the new City Geographic Information System (GIS) to facilitate data revisions,
automate the exchange of that data, and establish a continuity of current system facility
data, planning data, and land use 1 zoning data with the updated sewer master plan.
• Incorporate the upcoming comprehensive Inflow & Infiltration Study to provide a significant
higher level of flow characteristic accuracy and model calibration.
• Develop an updated digitized map of the sewer system schematic evaluated for the
master plan, as well as an updated service area map based on the 1995 Master Plan and
current GIS data.
• Update the hydraulic evaluation model, capital improvement program (CIP), and master
plan documents.
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SCOPE OF SERVICES
The following Scope of Services and Project Approach was developed from our knowledge of
the City's sewer system obtained during development of the 1995 Master Plan, and recent
discussions with City staff.
Task 1 — Review New or Revised Plannina and Facility Data
Meet with the City to establish specific project goals, needs, and desires for the proposed study.
Establish departmental contacts and discuss revised data availability.
rrent Plannina and
Kennedy ,Jenks is in possession of all documents and data utilized in the completion of the 1995
Master Plan and will only be required to review reports by the City of Huntington Beach and/or
consultants to the City that are new or revised since completion of the 1995 Master Plan. The
review will include any new Specific Plans, land use / zoning data revisions, system video work,
and any sewer system information available from the City Engineering and Planning Departments.
This information will be compared to previously obtained documents and evaluated for
incorporation to the master plan update. We understand the City has recently completed or will
soon complete rehabilitation projects in the downtown area and "island areas which will be
incorporated in the update.
Subtask I.C. -- Evaluate Current Sewer Flow Criteria
We will review any current land use, and flow data to update sewage flow/load criteria for
appropriate types of user classes. Land use, occupancy densities and population will be reviewed
for consistency with metered discharges from the City to the OCSD sewer system. The land use
data and flow rates identified in existing reports will also be checked to approximate peaking
factors, infiltration and inflow, and peak wet weather and peak dry weather flows. The relationship
between average sewer flow and peak sewer flow will be reviewed and compared to previous
Master Plan peak factors, as well as those for comparable Southern California sewerage
agencies. The City will provide the land use and General Plan data in a shape file to the
Consultant.
Subtask 1 Q...: Assess Non -Huntington Beach Generated Sewage Flaws
We will compare Non -Huntington Beach Generated Sewage Flows identified and quantified in
the 1995 Master Plan to current data and adjust accordingly.
Task 2 — Flow Criteria Develooment and Flow Protections
Previous Population Proiection
The "design population" forecast developed in the 1995 master plan will be compared with current
forecasts for the study area and revised as appropriate. Land use projections will be provided by
the City staff and will include the user classes as identified in 1995 master plan. The projected
population as defined in the City's updated General Plan will serve as the basis for future
projected growth through the year 2020.
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Subtask2.B. — Review Flow Criteria and Flow Projection
The criteria used in the 1995 master plan for sewer system description and analysis will be
evaluated and modified to accommodate revised data and documented for review by the City.
This methodical approach is intended to provide the City with an understanding of the plan for
estimating existing and future sewer flows and establish the methodology for future updates. The
draft criteria will be finalized after the development and compilation of additional data is derived
from sewer system flow monitoring.
Subtask 2.C. — Develop Desion and Unit Cost Criteria
Evaluation of the sewer system requires the development of key design criteria. Design criteria
will include the type of sewer use (backbone vs. local), maximum depth of flow, pipeline
roughness coefficients, minimum velocities, peaking factors, I&I criteria, and lift station operating
guidelines. These criteria will be based on City standard specifications, prior master plan
criteria, physical and hydraulic pipeline conditions, discussions with City staff, existing literature,
model requirements, and our experience on other similar projects. These criteria will be
documented for review and concurrence by the City prior to incorporation in the system analysis
phase of the project.
In addition, unit cost estimates will be based on pipe materials, size, depth of construction,
trench width, etc. These defined cost parameters are used to estimate the design and
construction costs of underground facilities. The engineer's estimate of probable costs for
above ground facilities will be derived on a case -by -case basis.
Task 3 - Sewer Sv—stem_Conflauration and Model Development
task 3.A. - Renewer Svstem Modelin
Building on the system modeling schematic established in the 1995 master plan, we will utilize the
City GIS facility data to revise and incorporate any changes. Based on a review of the system
revisions and discussions with City staff, we will select the appropriate City owned sewer lines to
be modeled, integrate the appropriate pump station facilities, and develop an updated sewer
system modeling schematic. This schematic will be indicated on the City GIS basemap and
submitted to the City for approval. Upon approval, the City will provide GIS shape files and/or
record drawings of the facilities to be digitized and incorporated in the evaluation model.
- U ddateTributary Are
We will update the 1995 Master Plan service area tributary basins and sub -basins to correlate
with system revisions defined in Subtask 3.A. A map will be developed showing the system
service areas tributary to the updated model schematic and proposed limits for sewer service. The
updated map will be developed using the current GIS basemap depicting the entire sewer system
and parcel boundaries. The updated tributary area map will be supplied digitally to the City for
addition to the GIS system.
z=ta�K;�,u_ - L)eveiop_-.)ewer riows ana moaei, ;a ration
The 1995 Master Plan identified 4 major drainage basins that are tributary to non -City trunk lines.
To establish current land use loading conditions and support model calibration, we propose to flow
monitor up to 12 locations in the City. The focus of this monitoring program is to isolate and
pAprojectskhuntinptpn peEkcnkfinal proposal'orop2000_2.0ac 4
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assess the various land use flow characteristics within the City, but will also be used to support
model calibration and the associated 1 & I study performed in subsequent tasks. Given this
purpose, the monitoring program derived herein is proposed for a 7 day duration. In support of
the I&I study, 24-hour composite samplers may also be installed to collect wastewater samples for
laboratory analysis related to background strength and/or chloride concentrations. The flow
generation results will be compared with the values developed in the 1995 Master Plan.
Using the parcel to Utility billing system correlation desktop study performed as an element of the
I&I study, we will quantify the average water consumption used in each service area, compare it
with the flow monitoring results, and evaluate the appropriateness of the resulting return -to -sewer
ratios. The model will be loaded based upon the acreage of each land use tributary to the
modeled facilities in combination with the updated sewer generation factors derived herein. A
hydraulic computer model is anticipated to be used to efficiently and effectively utilize the available
GIS data.
s
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A meeting will be held with the City operating and engineering staff to ascertain the current status
of known problem areas from 1995 and present. Capacity problems will be discussed using the
system schematic as a basis of reference.
Subtask 4.B. - Model pnd AnalyZe Exi5t1ng Sewer System
The hydraulic adequacy of the existing system will be analyzed as a multi -step process. The first
step is to impose the actual land use sewer flows on the sewer system input file of the
computerized modeling program. The modeling simulation will be conducted and the results
calibrated with the supporting monitoring data. Once the model is calibrated, actual land use
sewer flows will be converted to "design loads" and the system will be re -modeled. This "design
loaded" simulation will provide the basis for analyzing existing deficiencies as the model will
output the total flow verses capacity for each identified reach. Once set up, the model will be a
convenient tool to analyze changes in land use, peaking factors, pipeline diameters and/or build -
out conditions.
Subtask 4.C. - Corap'LeExisting System -Deficiencies
Once the "current condition" simulation of design loads is run, a list of existing deficiencies will be
compiled and presented to the City. Portions of the system with excess capacity will also be
identified.
aubtask 4.D. -Model an-i_Analyze Future Sewer System
The projected ultimate demands at the year 2020 will be imposed on the sewer system model
utilizing the land use overlays and sewage flow estimates of previous tasks. The system model
will address pipeline capacities required to meet the anticipated future flows.
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Improvements will be recommended to address existing sewer deficiencies and to meet the
projected demands in the year 2020 and to incorporate methodical pipeline replacement
requirements. Tables will be used to summarize pipeline sizes, materials, slope, capacity, design
flows, and estimated construction costs and schedule. The recommended improvements will be
keyed to a plate for illustration and prioritized according to need, anticipated schedule and costs,
and will be separated into cost components of new capacity and existing demands for compliance
with Government Code 66000-66024.
Based on the results of the previous tasks, recommendations will be developed to provide
adequate pumping/lift station capacity and identify pumping station capacity improvements. Pump
station data from the 1995 Master Plan will be used to evaluate existing pump station
performance, supplemented with updated information provided by the City if applicable, and
updated capacity evaluations will be performed. Summary tables will be prepared showing
recommended improvements and associated costs. Improvements will be prioritized according to
need, and anticipated schedule. Costs will be segregated in compliance with Government Code
66000 to 66024. Per discussions with City staff, no field evaluation services are included in this
subtask.
The information gained through the performance of the previous tasks will be presented to the
City as its 2001 Sewer Master Plan. Five (5) copies of the draft report and associated master plan
maps will be provided to the City for review. Upon receipt and incorporation of City comments,
fifteen (15) copies of the final master plan document and master plan maps will be prepared and
submitted to the City. The master plan documents will include the findings, conclusions and
recommendations of the tasks described above, along with appropriate system layouts, graphs,
tables, maps, and criteria used in the investigation and analysis of these sewer facilities,
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INFILTRATION AND INFLOW STUDY
GENERAL APPROACH
As discussed, there are a number of approaches that may be utilized to conduct an Infiltration
and Inflow (1&1) study. The most common approach is to perform a substantial level of localized
flow monitoring of major sub -basins and known priority areas under a variety of dry and wet
weather conditions for each area. While this approach is effective at deriving the necessary
data to perform an I&I evaluation, it is both expensive and time consuming. Moreover, since
infiltration may currently be present during dry weather conditions, this approach used without
additional data may not produce reliable results.
With the development of enhanced computer technologies including the use of the
Geographical Information System Software and pump station telemetry data, there are number
of approaches that are now available to scrutinize the system's performance and subsequently
screen the system's potential for I&I problems. Proceeding in this methodical manner, the more
common and expensive services are only utilized to further evaluate areas that have conditions
present which one would presume to contribute to a probable I&I deficiency. Our proposal is
based on utilizing this modular approach to efficiently perform the I&I study for the City.
SCOPE OF SERVICES
As previously discussed our approach to this study is based on a modular methodology. Each
evaluation task will narrow our focus to isolate the areas with I&I problems. In general, the unit
cost to further screen and identify problem areas will increase with each subsequent phase and
task element. As such, the methodology that imposes the highest unit cost in its evaluation will
be used only as required. It should be noted that while this approach provides a cost effective
method to the conduct of studies of these types, it does not lend itself to the development of a
final budget. This condition exists due to the fact that the magnitude of services required for
each task is not definable until its predecessor task activity is complete. Accordingly, our total
project budget is based on a probable not to exceed value. The budget for each Phase 2 task
module will be submitted to the City for review and approval prior to the initiation of each task.
The probable modular order of tasks that will be performed herein is provided as follows:
PHASE 1 PERFORM DESKTOP STUDY
The services associated with this task focus on the collection, review, and analysis of currently
available data to screen and the City"s sewer system for I&I problem areas. The data that will
be substantially utilized in the desktop evaluation includes: any prior studies that were
performed by/for the City (sewer or storm) or by/for CSDOC (Sewer) within the City's service
area or by/for Orange County (Stormwater) within the City's service area that evaluated I&I,
performed flow monitoring, video inspection, chemical analysis, dye testing, smoke testing, or
rainfall evaluation services. Additional data that will be required is a shape file of the City's
sewer facility data (for age and material), a shape file of the City's APN data base information
(including land use), a digital file of the water billing data at a per account level (detailed
requirements to be provided) from the City's utility billing system, pump station run time records,
known old inferior manhole locations, known root intrusion areas, known sewer low points/creek
areas, groundwater elevation data, rainfall data, and storm drain channels information, to the
extent each exists.
paprojects'nan.fngton beachlrna: proposaKprop20D0 2.doc
KENNE&ENKS CONSULTANTS
In this subtask, we will review and evaluate the pump run time data for each of the City's 29
pumping stations. We will locate these facilities on a map to facilitate an overlay evaluation of
applicable impact from high groundwater levels, and/or seawater intrusion, and will contrast the
run time data with rainfall station data and tidal chart activity. From this evaluate, we will identify
which pump stations have apparent [&I problems for further review. If substantial wet weather
data is available, then facilities with minimal change in pump run time activity will all but
conclude the I&I evaluation of the facilities in the tributary areas. The final conclusive exclusion
criteria is if there are no known problems within any of these area and if the pipeline -age and
material values meet acceptable standards.
In this subtask, we will review and evaluate the location and depth of underground sewer
system facilities (pipelines and manholes) to ascertain if these facilities may be under the
influence of known infiltration sources. Accordingly, we will overlay the location of the City's
sewer facilities with the existing groundwater basis, storm drain channel alignments (specifically
unlined), and the seawater areas in the harbor. We will correlate the depth of the sewer
facilities with the seasonal depth of the groundwater tables, the depth and soil conditions of the
storm drains in common alignments, and the oceanographic tidal chart to identify probable
infiltration areas based upon the potential influence of these key factors. The areas that have a
high correlation with any of these factors will be further scrutinized by one of several alternative
methodologies.
a I • 1 • l . 11 • ' • • • I • • . 11
The purpose of this sub task is to correlate the current Assessor Parcel Number (APN) data file
with the City's utility billing system data file for ongoing management and evaluation purposes.
Data cleaning is limited to street name data, as this data field is one of the primary fields of data
correlation. The conduct of this task is described as follows:
Meet with the City Engineering, GIS, and utility billing department staff to discuss the
availability and format of data deliverables.
2. Obtain current parcel -level APN data and account -level utility billing account data from the
City in a digital file format. Utility billing data to be focused on master account record data,
excluding consumption characteristics.
3. Clean APN and billing account record street name data and parse utility account field data
as required to support data correlation.
4. Correlate the digital account -level information derived form the City's utility billing system
with digital parcel -level tax assessor data, based on owner name and/or street address.
p:tprojenetnuntmpton heaelPsnal propa8alProp2000_2.doc 8
• KENNE&ENKS CONSULTANTS
5. Prepare a listing of utility billing system accounts that are not ' included in the County tax
records (Non -Correlating Billing Accounts). Prepare a listing of parcels that are not included
in the City's utility billing system (Non -Correlating Parcels).
6. Geocode the non -correlated billing system and APN data files and prepare a plot of findings.
Review the check plot findings to identify additional correlating data.
7. Draft Review. Review the listing of Non -Correlating Billing Accounts and Parcels with the
City. With the City's assistance, attempt to identify the appropriate billing number/parcel
number for each record. Field verification/resolution assistance to be provided by the City,
as required.
8. Final Submittal. Integrate the additional data, and provide a digital file to the City to update
the utility billing system and County tax roll data files. Update shall include cleaned street
name data (both data sources) and associated APN number in the utility billing system data.
Evaluation rgea
In this subtask we will utilize the APN to water account correlation findings of the previous
subtask to: develop APN/utility accounts per sewer basis/subbasin, calculate average annual
and seasonal water demands per sewer area, and by applying the updated Sewer Master Plan
discharge values, estimate the quantity of wastewater generated in each area. Upon the
completion of this evaluation, we will compare the developed sewer flow values with available
data to screen isolate areas with probable I&I conditions.
sk 4 - Prepare DesktopiReport of Findings
In this task, we will summarize the results of the previous tasks and subtasks in a report of
findings. We will prescribe the appropriate next steps and matte recommendations for the most
viable methodology for further quantification in the next phase of services. We will submit 5
copies of a draft report for City review. We will meet with the City and integrate City comments
in the submission of a final report. The scope and budget elements of the subsequent task will
also be prepared and submitted to the City.
PHASE 2 PERFORM FIELD I&I EVALUATION PROGRAMS
k 1 -Video Insnectio
Upon completion of the overlay analysis of the City's pumping and piping facilities, we propose
to perform a video inspection of the pipelines in those areas that have a high correlation with the
infiltration sources. We will video inspect each of these areas (preferably during low flow) to
identify the specific problem.
This activity will be used to support the I&I Program through the deployment of field personnel to
physically view identified manholes for infiltration seepage and/or infiltration water stains and
markings. While this activity will not readily ascertain the quantity of the I&I problem, it will be
an important element in the overall 1&I reduction plan.
pAprojectsthunhngton Deachlr.nai proposa.Vrop2000_2.doc 9
0 KENNE&ENKS CONSULTANTS
A series of 24-hour composite wastewater samples will be obtained to perform a chemical
analysis of the wastewater quality on the areas with probable I&I related to seawater intrusion.
The chemical analysis will focus on the quantification of chlorides to identify this I&I source.
Additionally, wastewater sampling may be performed during wet weather conditions to establish
the level of dilution to the baseline wastewater constituents associated with I&I.
•. 1l•1 i• •. .0
To obtain additional data related actual wastewater flow conditions, we will perform flow
monitoring of specific areas that require additional quantification of wastewater flow conditions.
Depending on the results of the previous tasks, this flow monitoring program may be
purposefully conducted to obtain both dry weather and we weather conditions. Accordingly, the
duration of this program may be substantial to capture the data associated with a wet weather
event.
•. - . •M--•X • !� �•
In this task, we will summarize the results of the previous phase, tasks and subtasks in a report
of findings. We will formalize the remediation alternatives and derive the proposed methodology
for each I&I source and area. Based on the recommended alternative, cost estimates will be
prepared and a priority ranking for each source/area will be developed. The findings and
implementation recommendations of this study will be documented in a report. We will submit 5
copies of a draft report for City review. We will meet with the City and integrate City comments
in the submission of a final report.
PAPrDjectsWantfngton heachlfna! proposaHprop2000_2.0oc 10
0 KENNESENKS CONSULTANTS
PROJECT SCHEDULE
Personnel can be assigned to the project and work can begin immediately after execution of an
agreement. It is projected that the Draft Sewer System Master Plan and Infiltration and Inflow
Study can be completed within 9 months from the receipt of the notice to proceed. The final
report can be completed within three (3) weeks following receipt of City comments.
Please note that the proposed schedule for project completion is dependent upon several
factors outside of our control, such as the availability of the required data, and City review of
draft submittals. Unanticipated delays by these outside factors could prolong the schedule
accordingly.
CONSULTING SERVICES BUDGET ESTIMATE
Based on our understanding of the project, our experience on similar projects, and our scope of
services provided herein, we have prepared a consulting services budget for the City's Sewer
System Master Plan and I&I Study. As previously discussed, given that the budget for Phase II
I&I tasks is based on the findings of Phase I tasks, the budget recommended herein is an
encumbered value. The actual budget for Phase II will be developed and submitted to the City
for review and approval upon completion of Phase I and prior to the initiation of Phase II
activities. The proposed lump sum budget is as follows:
+ Sewer System Master Plan - $`1-4-1;000
+ 1&1 Study Phase I Desktop Study- $ 48,000
+ 1&1 Study Phase 11 Field Services (Time and Materials, Not to Exceed) - $ 100,000
+ Total Project Budget - $-216�9;980
Our proposal shall remain effective for a period of not less than ninety (90) days from the date of
this submittal.
piprojecls4huntmgion beachYnal propmAprop2U0Q_2.doc 11
02i26/01 14:50 FAX 949 261 2134
1/15/01 2:11 PM 1-510-4W2193
.-.� �L _ •inn
KEtiNEDY JENKS CONSULT
1--949-261034
*TT.•>u r'nT Tc
Z. 002
002
Al ORD CERTIFICATE OF LIABILITY INSURANCE
DAT 1 /IT/0 -, "'
PKODUCER
Dealey, Renton & Associates
F . O . Box 12675
Oakland, CA 94604-2675
510 465-3090 David Eckman
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERi1r"ICATE
HOLDER THIS CERTIFICATE DOES NOT AMEND. EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
INSURERS AFFORDING COVEItAG£
NSl`rD
Kennedy/Jenks Consultanns, Inc.
622 PolsoT. Street
San 1=rarciSCO, CA 94107
iNS-JRBRA- Commerce & industry
I„S„Reza. Amer_ —can Insurance Company
INSJUERc: Security Ins. Co. of Fa;t c,d
WSiIR(?R LI:
INSURER B:
r'III V . . rrc
THE POLICIES OF DMUIIANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAEv1ED ABOVE FOR THE POLICY PERIOD INDICATED- NOTWI H T.aLNDIN'
ANY REQUIREMENT. -MRM OR CONDITION OF &NY CONTRAL-r OR OTHER DOCUMENT WITH RESPECT :O WHICH THIS CERTIFICATE MAY BE ISSOP:I o
MAY FHR'A:N, T"RE INSURANCE AFFORDED BY T14E POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TEILMs, EXCLUSIONS AND CCNDMONS OF 51-'C`
POI_:C:ES A03U :ATP. I-Ily( •I'S SHOWN MAY HAVE BEE. REDUCED BY PAID CLA--AS.
N�1 TYPE OF I NSURANCE
_4
POLICY NOMEER
POW CY&PFLCnv&
POLICY E'.J(PIRA?ION
L,tiI1Ta
A !:FNF.JI.4LLIABILITY
GL417-78-03
10/Ol/00
l0/01/01
EACH OCCURRENCE f1 OQv Rol'
P:RB DAMAGE' — Gr.) i t l 0 0 0 Q 0 0
RCVd-GENERALLIAB;LITY
CLni+5 MADE }OCC
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FBRSCVAL &ADV INJURY L1 0nC
000�
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1+.IC—II
GENERALAGGRSGATE % 2 Q 0 O 000
PRODUCTS-COMPIOPAGG L 2 0 0 0 0 0 0
ICBN'LAGCRn GATE LIMRAPPL!5S PER:
i 1 c0L-CY I X PAO LOC
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' X ANY AUTO
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COM6i,V8C. SWOR-S LIM17.1 1 r�Qc ODD
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GAIL HUTTON
CITY ATTOPE21Y
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PRCPERTYDAMAGE
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GARAGE LIAEI:.ITY
By:
AUTO ONLY - BA ACCIDENT �S
�EIRTHAN ONLY: PA ACC �L
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EXCESS IJABILITY
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H WORKERS COUPENSAT[ON AND
DZN80869628
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`B.L. O;98ASE - POL:C -IMIT
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CPL508242
10/01/00
10/01/01
1,000,000 per Claire.
Contractors
Lilut-jor.
1,000,000 Ar_nl. Aga.
Liab .
DUICR:P':':Ov OF OPERATIONIILOCA IIONSlVEH1CLESIMCLU91ONS ADDED RY ENDORNP-MF.NT1SPFCIAL PROVISIONS
Sewer Master Plan. Update - CC1144
GENERAL LIABILITY ADDITIONAL INSURED: City of Huntington Beach,
4t Agents, Officers and Employees. Deductible is $10,000
For the Professional Liability coverage, the deductible has been reduced
Li.2- -0---for this project, only.
SHOULD ANYOPTHEABOVE DESCRIBED POL:Cus BECA4CELLED BEFORETHEEX?rRdq":O%'
.-"- in-ington Beach, City of DA :'E ?H£RCOF, ".'NE IRRJING INSURER W1:.L]t��Nj=]Q'0t%7A:1��n—DAl'E W:cfl^]iN
P.O. Box 1-90 NO"10ETOTHE CERTIFICATE HOLDER NAMED TOT. HE:&F-,j0TyALMXXffl9QR.XDC-X
Huntington Beach, CA 92648 xa¢�aaeEyo�caracE�cxsaaeumec�ao�nmeasxxscExaxlx
AUTHOR: LED REPRMNTATT
Acorn zs-S (7197) 1 of 1 # M16472 DCE 6 ACORD CORPORATION 1988
CITY OF HUNTINGTON BEACH
APPLICATION FOR INSURANCE REQUIREMENTS WAIVER OR MODIFICATION
k S2*-)
1. Name/Title/Department of Requesting Staff Member�NQM FVAUM 42D, . CIVIL. CrWhtti•_ � �• �:1�
2. Date of RequestO Z 6401
3. Name of Contractori?errnittee_ KE'Nh) I le-S Cow u ZT21.Yt ,
4. Description of work to be performed PLAW O pDATE An.1D
(iJPL�ltrei_f 1N�iLr��'n.n1� �a�{
5. Value of Contract_ k zmSicob
6. Length of Contract_, , _ 9 — 17, mnsi-r }S
7. Type of Insurance W aiveraso UndApeciex Requested: 000 'DMM 1L-neol (�jl hm%&L LIh0I �)
�$ mOD1Tr1GA�Cf�1,>` �51 "[b i`f� �15SD AClyM
(a) Limits: (b) Coverage
8. Have you contacted Risk Management to determine if professional liability coverage is available through
SCOPE?_ _ Kt>
9. Reason for Request for Waiver or Reduction of Limits
10. Identify the risks to the City if this request for waiver or modifications granted 00 V,&K 6 AVX
.. 1
ent Heart Siunarore
(This section to be completed by City Anorney)
Recommendation: Approve Deny
City Attorney's Signature/Date I I 1
Settlement Committee approva es) otof required for this waiver. If Settlement Committee approval is required,
submit this form to City Attorne ffice to be placed on the agenda. Recommendation: Approve V Deny
City.Council appro [is] [is t required for this waiver. If City Council approval is required, attach this fo to the
RCA after considerate y ie 'settlement Committee. This insurance waiver [is not] on City Council agenda.
Reviewer's initials:
}mp/mi s'inswa iver/3/ l 4/00
RCA kOUTING SHEET
INITIATING DEPARTMENT:
Public Works
SUBJECT:
APPROVE AMENDMENT NO.2 TO THE AGREEMENT
WITH KENNEDY/JENKS CONSULTANTS, INC. TO
UPDATE THE MASTER PLAN OF SEWERS & PREPARE
AN INFLOW/INFILTRATION STUDY, CC-1144
COUNCIL MEETING DATE:
I Aril 2, 2001
RCA ATTACHMENTS
STATUS.
Ordinance (w/exhibits & legislative draft if applicable)
Not Applicable
Resolution (w/exhibits & legislative draft if applicable)
Not Applicable
Tract Map, Location Map and/or other Exhibits
Not Applicable
Contract/Agreement (w/exhibits if applicable)
(Signed in full by the City Attome
Attached
Subleases, Third Party Agreements, etc.
(Approved as to form by City Attome
Not Applicable
Certificates of Insurance (Approved by the City Attome)
Attached
Financial Impact Statement (Unbud et, over $5,000)
Not Applicable
Bonds If applicable)
Not Applicable
Staff Report (If applicable)
Not Applicable
Commission, Board or Committee Report If applicable)
Not Applicable
Findings/Conditions for Approval and/or Denial
Not Applicable
�EXPLANATIOWFOR MISSING` A°TTACHMENTS
REVIEWED -'.:
RETURNED :
FORWARDED
Administrative Staff
Fe
Assistant City Administrator Initial
City Administrator Initial
cam
City Clerk
EXPLANATION.FOR. .RETURN"OF ITEM';.
RCA Author: T. Broussard
AMENDMENT NO. I TO AGREEMENT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
KENNEDY/JENKS CONSULTANTS, INC.
FOR A MASTER PLAN OF SEWERS
THIS AGREEMENT is made and entered into this Ik-00,day of I#Ai,
1994, by and between the CITY OF HUNTINGTON BEACH, a California municipal
corporation, hereinafter referred to as "CITY," and KENNEDY/JENKS CONSULTANTS, INC.,
a California corporation, hereinafter referred to as CONTRACTOR,
WHEREAS CITY and CONTRACTOR are parties to that certain agreement dated
October 5, 1992, entitled "AGREEMENT BETWEEN THE CITY OF HUNTINGTON. BEACH
AND KENNEDY/JENKS CONSULTANTS, INC., FOR MASTER PLAN OF SEWERS;" and
Since the execution of the aforesaid agreement, CITY has requested additional work from
CONTRACTOR and CONTRACTOR has agreed to perform such work; and
CITY and CONTRACTOR wish to amend the original agreement to reflect the additional
work to be performed by CONTRACTOR and the additional compensation to be paid in
consideration thereof by CITY to CONTRACTOR.
NOW, THEREFORE, it is agreed by CITY and CONTRACTOR as follows:
1. ADDITIONAL WORK
CONTRACTOR shall provide to CITY such additional services as described in
Page One (1) of CONTRACTOR'S proposal dated January 6, 1994, hereinafter referred to as
Exhibit "A," and by this referenced incorporated as though fully set forth herein.
2. ADDITIONAL COMPENSATION
In consideration of the additional services to be performed hereunder as described
in Section 1 above, CITY agrees to pay CONTRACTOR an additional sum not to exceed Five
Thousand and no/100 Dollars ($5,000.00). The additional sum shall be added to the original sum
of One Hundred Forty-three Thousand and no/100 Dollars ($143,000.00), for a new total contract
amount of One Hundred Forty-eight Thousand and no/100 Dollars ($148,000.00).
41s1Kennedy 1 \03/30/94
Attachrmt 1.
REAFFIRMATION
Except as specifically modified herein, all other terms and conditions of the
original agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed
by their authorized officers on the date first above written.
CONTRACTOR:
KENNEDY/1ENKS CONSULTANTS, INC
a California corporation
B
Donald F. Graf
Its Vice President
By
Blaine L. arrison
Its $ecretary
REVIEWED AND APPROVED:
CITY:
CITY OF HUNTINGTON BEACH
a California municipal corporation
s/s Linda Moulton -Patterson
Mayor
ATTEST:
e-,
City Clerk
C1Za
APPROVED AS TO FORM:
'4,9ic IZr'm /
'�21
f City Atl6rney
INITIATED AND APPROVED:
+. • /Director of .Works
Attachment: 1.
2
41slKennedy 1 i03130194
n
L
L J
- \pr IL iiS4EDATT:
k
Qi<:. , .-,--.. -..Ss,,, .. ,... <f.:..-.:�. h;;fk fN•d4s- ..::: - :o-.:dx a. - - <. - -.. ...C. .
ONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE
DEALEY , RENTON & ASSOCIATES
[DOESNOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE
P.O. BOX 12675
OLICIES BELOW.
OAKLAND, CA 94604-2875
COWANIES AFFORDWG COVERAGE
ATT: DAVID ECKMAN/FAX 452-2193
510-465-3090
A
�CCWAANTT6
DESIGN PROFESSIONALS INS. CO
B
L�ETT�A ER�
ASSOCIATED INDEMNITY CORP.
KENNEDY/JENKS CONSULTANTS
COMPANY C
MARATHON PLAZA, 10TH FLOOR
THE MISER CAN INSURANCE CO,
303 SECOND STREET
D
SAN FRANCISCO, CA 94107
1�T�N
COMMERCE & INDUSTRY INS. CO.
COMPANY
E
LETTER
��. � �:.. ...... -• ._ �" 3 '' � ::,:
..::.}::JG.�i. .{�`"02U..
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—..-.�a.,,s.::...:...:t..:..�- -Y:.. ..rc:.5i......' •V'3 iY+sii�S�YaSi�iY�S,r..�:iii:b.A-
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOT WITHST ANDING ANY REOUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCL.MENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAMS.
ob
L.
TYPE OF PiPAANOE
POLIOYNUWM
POLIOYETTECTIVE
POLIOYOWIIAT
LIMITS
DATE(YMI/OD/W)
DATT!(MMI/p01VY)
OENERALLIABLFTY
GENERAL AGGREGATE
f' 2 000 000
X
PRODUCTS- COMP/OPAOG.
t 2,000,000
D
COWERCIAL GENERAL LIABILITY
GL 3406311
10/01/94
10/01/95
CiAIMS MADE 7x] OCCUR
PERSONAL d AIN. INJURY
( 1.000. 000
EACH CCCURRENCE
: 1,000,000
OwN'R-S 6 CONTRACTOR'S PROT.
PRE DAMAGE (Ary oee We)
$
MED. EXPENSE G one oerco
$
AHTOMAOBLE LIABLITY
COMBINED SINBLE
=
C
X ANY AUTO
MXA 00143204
10/01/94
10/01/95
UMI T
1 000 000
BODILY INJURY
'
ALL OwN-0 AUTOS
SCHEDULED AUTOS
(per penori
BODILY INJURY
1
}(l HIRED AUTOS
X QN-OWNE7 AU:'S
(Pee uciaenU
PROPERTY DWAGE
i
GARAGE JAaILITY
LXGESSLIABLITY
EACH OCCURRENCE
UMBRELLA FORM
AGGREGATE Ir
--
- -
OTHER THAN UMBRELLA FOFM
WORCER'e DOMPbMATION
X STATUTORY UMITS
EACH ACCIDENT
1,00000
B
WC 80661126
1/01/95
1/01/96
AM
DISEASE -POLICY LIMIT
1 DOD 000
EWILOYEWLIABLITY
DISEASE -EACH EMPLOYEE
OTHER
A
PROFESSIONAL
RPL700043
9/15/94
9/15/95
$1,000,000 PER
LIABILITY
CLAIM AND ANNUAL
AGGREGATE
D[SANPTION or OPEAATwakoCATIONwfWHW_Ef $MiAL nEMi
ALL OPERATIONS OF THE NAMED INSURED.
General Liability Endorsement Attached.
CfRTIFICAT HOL33EFE, 4 k ` #, 0M s gC,hIECEEI.IIiiOH
SHOULD ANY OF THE ABOVE CFSCRIBEp POLICES BE CANCELLED 9E=QRE THE
EXPIRATION DATE THEREOF. THE ISSUING COMPANY W'.LL ENDEAVOR TO
. MAIL 30 DAYSWRITTENNOTICE '+OTHECERTIFICATEHOLCERNAMEDTOTHE
City of Huntington Beach
LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR
Attn: Steve Kreiger
LIABILITY OF ANY KD140UPON THE CGMPANY,ITS AGEENTSORREPRESENTATIvES.
2000 Main Street
:: AUTHoq[iEDREAAESEN7ATN
1
P.O. Box 190
RNTO & 28560000
Huntington Beach, CA 92040
BY
>»SY
�, .�fkt,.ks _t _
�} } pry {�i..y�y�
2t t /�, �RifyRP�/.-RA�70?;'C.99si'.•
...::..}--,.}y }}-4 .r� -A: ?P 3
$ ..w};.24-
M..K#'? k-- :} ..;�K4V
A2+
[iff� CITY OF HUNTINGTON BEACH
INTER -DEPARTMENT COMMUNICATION
HUMIrGTON REACH
TO: Steve May, Principal Engineer
FROM: Evelyn Schubert, Deputy City Clerk
SUBJECT: Kennedy Jenks Consultants, Inc.
DATE: February 1, 1995 "
The City still does not have an executed agreement for Kennedy Jenks Consultants
because the insurance certificates have not been provided to the City as is required
under the terms of the agreement.
This contract was approved May 18, 1994. 1 talked with you twice in May and once in
October and was assured the Certificates of Insurance would be forthcoming.
g:Cel�ite\May
- _ r + }� F� 3sr f .T,-�"o;frf_�' .•'y $• 4� a 1 J F q,,, - <, F' 'L .'' �i+T,, .
i �1. �!-� 9. f_ - 1 , i'- .f� [• -. ,y �,�
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CITY OF. HUNTINGTON BEACH
INTERDEPARTMENTAL COiMMUNICATION
TO: Jennifer McGrath, Deputy City Attorney
FROM: Linda Daily, Public Works
SUBJECT: Completion of Outstanding Approved Agenda Items
DATE: December 18, 1997
1) Kenned.y Jenks Consultant- Amendment to the Master Plan .of�ewers greement Dated
The contract was not executed by the Mayor and Clerk because current
Certificates of Insurance were not obtained.
The terms of the contract were fulfilled and full payment was made. Kennedy -Jenks is a
reputable professional engineering corporation that continues to provide services for the Public
Works Department. Their insurance was valid in 1992, and has be current on other proposals
and contracts. We have no reason to Relieve the insurance lapsed during the term of the 1994
contract.
Since this was an advisory document, the Public Works Department requests that the insurance
requirement pertaining to this contract be waived.
2) Contract for Mushroom Farm Sit@ Grading -Roadway Construction Co..lnc, Dated A ri,
1993. The contract was not executed by the Mayor and Clerk because Certificates of
Insurance were not obtained. Due to the age of the document, the Public Works Department
cannot determine why these items were not received or the issue pursued,
The terms of the contract were fulfilled and full payment was made. As this was a grading
project, inspected by the Public Works Department, we have no reason to believe that there is
potential for any actions by Roadway Construction, or the City. Please waive the required
documentation so that the item may be resolved.
I have discussed this action with the City Clerk, and she is in agreement Please call me at
extension 5599 if you have any questions.
Thank you.
Attachments: City Clerks Office Completion requests (2)
RCACU.DOC
u
�• 0 City of Huntington Beach
P-O. BOX 190 CALIFORNIA VaGM
FROM THE DESK OF RAY SILVER
Assistant City Administrator
0
0
HUNTINGTON BEACH
From the desk of-
City of Huntington Beach
P. 0. Box 190 - 2000 Main Street
Huntington Beach, California 92648
Connie Brockway, CMC
City Clerk
Telephone: (714) 536-5404
Fax: (714) 374-1557
71z�-
A
e -A
DATE: //-,�6 -9 7
TO: " ,� ,-,- �f�j1./Il �+ to ftfL
FROM: Connie Brockway, City Clerk
The above item Can be officially filed if� the following requirements are met:
�e /?a t n eA C�
rl D 7Y' t71N1 D P w 'L. C I T-� /T i r ✓NR /
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CID we- rr ie GLw�,V L)nSPD � 'T-S �� hA'fT r-ee « 'i'o 1c no-J, 637
In order for the City Clerk's Offic to proceed, please check (r/) as applicable:
le- CJ-1 v acte�
� our
( ) The necessary requirements will be provided by�e �Q
Date
OR
(Y) Completion of this item is no longer necessary
uj.p wvh
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Ct?n n -e
At r wa T
Department Head Signature _ City Attorney
zh0--,
D puty ity Attobh
cc: City Attorney
City Administrator
lJ
DATE:
TO; ,
FROM: Connie Brockway, City Clerk
suBJECT .. COMPLETIONBY:YOUR;DEPARTMENT OF CITY
COUNCIL APPROVED. AGENDA ITEM'—':,...
--
::. f
ITEM: /.1�/LXll%► -
1 U v
Date Approved:
The above item can be officially filed if the following requirements are met:
In order for the City Clerk's Office to proceed, please check (,/) as applicable:
( } The necessary requirements will be provided by
Date
OR
{ ) Completion of this item is no longer necessary.
Department Head Signature
cc: City Attorney
City Administrator
City Attorney
Deputy City Attorney
i- ,11� - -
�7 r
�Y/9-
DATE:
TO:
FROM: Connie Brockway, City Clerk
:.: :.. :.
:SUBJECT COMPLFTI.ON BY YOUR DEPARTMENT. OF CITY
COUNCIL APPROVED AGENDA.:ITEM
ITEM: kfAjAjrsn'7 - SLrn�kS Ceti.so 1 N ftfs —A,154- 00/0,,l
Date Approved:
R E C E I V JE
The above item can be officially filed if the following requirements are nIMPT• of PURL-1c WDR
K_
OCT 2,7 1997
IiUNTINGTO,V BEA H, C
In order for the City Clerk's Office to proceed, please check (,/) as applicable:
{ ) The necessary requirements will be provided by
Date
OR
( ompletion of this item is no longer necessary.
Department Head Signature City Attorney
cx�2L
deputy City Attcoey
cc: City Attorney
City Administrator
4' i3- 97 RAY, �1e4�s
r Q S 0v%d - T$%
P a'k o�•
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Cis
CITY OF HUNTINGTON BEACH
1117, INTERDEPARTMENTAL COMMUNICATION
HUNTINGTON BEACH
TO: Ray Silver
Assistant City Administrator
FROM: Connie Brockway C0
City Clerk
DATE: September 2, 1997
SUBJECT: KENNEDY JENKS CONSULTANTS --MASTER PLAN OF SEWERS
ORIGINAL AGREEMENT --ATTACHED
During the agenda process meeting you attended, the backlog of agreements was discussed.
This is an agreement for which the Clerk's Office could not obtain the approved insurance
certificate and could not affix the Mayor's signature until Public Works, who was to get the
insurance from the contractor, was able to get it.
As the job is probably complete and paid, it would be appreciated if Administration and the City
Attorney's Office would complete the attached yellow completion sheet. The Clerk's Office
does need to know if the contract should be signed by the Mayor and Clerk even though there
is no insurance in the file to cover the agreement. (If the Public Works Department could get a
copy of what the company had in force, it would help even if it did not meet requirements --it
would show there was insurance in force at the time.)
This is an agreement for which Steve May, Public Works Department, was to obtain insurance.
He is no longer here as you know. I have others on which I will be requesting your assistance,
but this is a start.
Thank you.
Attachments: Original Amendment No. 1 To Agreement Between The City of Huntington
Beach And Kennedy/Jenks Consultants, Inc. For A Master Plan Of Sewers
New Form For Departments To Obtain Insurance
cbmemos/97-096cg
J �
HUNTINOTON BEACH
TO:
FROM:
DATE:
i
CITY OF HUNTINGTON BEACH
INTERDEPARTMENTAL COMMUNICATION �` ✓
Ray Silver
Assistant City Administrator
Connie Brockway Co
City Clerk
September 2, 1997
rt+ , 1 timwork6o
SEP p5199�
NcTOr4 E3�GH.
l-Avr4-rx
SUBJECT: KENNEDY JENKS CONSULTANTS --MASTER PLAN OF SEWERS
ORIGINAL AGREEMENT --ATTACHED
During the agenda process meeting you attended, the backlog of agreements was discussed.
This is an agreement for which the Clerk's Office could not obtain the approved insurance
certificate and could not affix the Mayor's signature until Public Works, who was,to get the
insurance from the contractor, was able to get it.
As the job is probably complete and paid, it would be appreciated if Administration and the City
Attorney's Office would complete the attached yellow completion sheet. The Clerk's Office
does need to know if the contract should be signed by the Mayor and Clerk even though there
is no insurance in the file to cover the agreement. (If the Public Works Department could get a
copy of what the company had in force, it would help even if it did not meet requirements --it
would show there was insurance in force at the time.)
This is an agreement for which Steve May, Public Works Department, was to obtain insurance.
He is no longer here as you know. I have others on which I will be requesting your assistance,
but this is a start.
Thank you.
Attachments: Original Amendment No. 1 To Agreement Between The City of Huntington
Beach And Kennedy/Jenks Consultants, Inc. For A Master Plan Of Sewers
New Form For Departments To Obtain Insurance
cbmemosl97-096cg
i
•
.11
JJAT
HUNTINGTON BEACH
From the desk of-
/i 6,-'?7
City of Huntington Beach
P. O. Box 190 - 2000 Main Street
Huntington Beach, California 92648
Connie Brockway, CMC
City Clerk
Telephone: (714) 536-5404
Fax: (714) 374-1557
!��3 ry+G T�cl�� G"r1�S.o�c.l[Y7i117
r
rr I
DATE:
TO:
FROM: Connie Brockway, City Clerk
suB�ECT...: COMP: LETION K.Y...OUR DEPARTMENT OF CITY..:
COUNCIL APPROVED AGENDA ITEM
ITEM:
Date Approved:
The above item can be officially filed if the following requirements are met:
In order for the City Clerk's Office to proceed, please check (,/) as applicable:
( } The necessary requirements will be provided by
Date
OR
Completion of this item is no longer necessary.
Department Head Signature City Attorney
�WP'
D�ty City Attorn
cc: City Attorney
City Administrator
FB CITY OF HUNTINGTON BEACH `I
INTER -DEPARTMENT COMMUNICATION
rurmtieson SEACH
TO: Steve May, Principal Engineer n
FROM: Evelyn Schubert, Deputy City Clerk
"SUBJECT: Kennedy Jenks Consultants, Inc.
DATE: February 1, 1995
The City still does not have an executed agreement for Kennedy Jenks Consultants
because the insurance certificates have not been provided to the City as is required
under the terms of the agreement. ,
This contract was approved May 18, 1994. 1 talked with you twice in May and once in
October and was assured the Certificates of Insurance would be forthcoming.
e9v .l_�P—
1e,111 3
&iamcn�tensy
REQUEST FOR CITY COUNCIL ACTION
Date: May 16, 1994
Submitted to: Honorable Mayor and City Council AppRpV.. NC;IL
Submitted by: Michael T. Uberuaga, City Administrator
Prepared by: Louis F. Sandoval, Director of Public Works c cz x
Subject: A JE ME TO CONTRACT WITH KENNEDY JENK
C NSULT C FOR RE OF THE BOLSA CHICA
DRAFT EIR ,�j� %Ajr
- - Gy a -All
Consistent with Council Policy? {X] Yes ,,, L a �,�, ��
Y 13' � ��t...�, p w
----------------------- -- �''-.c.4�—�------------------�
Statement of Issue, Recommended Action,' Analysis, Environmental ource, Alternative Action,
Attachments: -'t ` -
--------'-''-`-e -----------------JZ&P- --------
4 dot
STATEMENT.OF_ ISSUE:
It is requested that the existing contract with Kennedy Jenks Consultants, Inc. for preparation of the
City's Sewer Master Plan be amended to provide for assistance to staff, by Kennedy Jenks
Consultants, Inc., in the review of the Bolsa Chica Draft Environmental Impact Report.
RECOMMENDED ACTION:
1. Approve an amendment to the current year budget by appropriating $5,000 for consultant
services to assist staff in the review of the Bolsa Chica Draft Environmental Impact Report;
AND,
2. Approve the attached contract amendment with the firm of Kennedy Jenks Consultants, Inc.
to assist staff in the review of the Bolsa Chica Draft Environmental Impact Report.
ANALYSIS:
The City Council had previously directed that staff conduct a thorough review of the Bolsa Chica
Draft Environmental Impact Report (BCDEIR). The current work load assigned to Public Works
Staff did not allow for a thorough review of the sanitary sewer elements of the BCDEIR within the
short time available, Therefore, consultant services were used to assist staff in completing the review
of the sanitary sewer element of the BCDEIR. Kennedy Jenks Consultants, Inc. is presently working
on the City's Sewer Master Plan; They are very familiar with the City's sanitary sewer systems, and
they are highly qualified to review the sanitary sewer aspects of the BCDEIR.
R
REQUEST FOR CITY COUNCIL ACTION
Date: May 16, 1994
Submitted to: Honorable Mayor and City Council APPROV':.
Submitted by: Michael T. Uberuaga, City Administrator l ^� 19
Prepared by: Louis F. Sandoval, Director of Public Works 00i,C CLLAK
,Jice
Subject: AMENDMENT TO CONTRACT WITH _. KENNEDY JENKS
CONSULTANTS, INC. FOR REVIEW OF THE BOLSA CHICA
DRAFT EIR
Consistent with Council Policy? [XI Yes
Statement of Issue, Recommended Action, Analysis, Environmental Status, Funding Source, Alternative Action,
Attachments:
TATEM NT OF ISSUE:
It_is requested that the existing contract with Kennedy Jenks Consultants, Inc. for preparation of the
City's Sewer Master Plan be amended to provide for assistance to staff, by Kennedy Jenks
Consultants, Inc., in the review of the Bolsa Chica Draft Environmental Impact Report.
RECOMMENDED ACTION:
1. Approve an amendment to the current year budget by appropriating $5,000 for consultant
services to assist staff in the review of the Bolsa Chica Draft Environmental Impact Report;
AND,
2. Approve the attached contract amendment with the firm of Kennedy Jenks Consultants, Inc.
to assist staff in the review of the Bolsa Chica. Draft Environmental Impact Report.
ANALYSIS:
The City Council had previously directed that staff conduct a thorough review of the Bolsa Chica
Draft Environmental Impact Report (BCDEIR). The current work load assigned to Public Works
Staff did not allow for a thorough review of the sanitary sewer elements of the BCDEIR within the
short time available. Therefore, consultant services were used to assist staff in completing the review
of the sanitary sewer element of the BCDEIR. Kennedy Jenks Consultants, Inc. is presently working
on the City's Sewer Master Plan; They are very familiar with the City's sanitary sewer systems, and
they are highly qualified to review the sanitary sewer aspects of the BCDEIR.
}
Request for City Council Action
Amendment to Contract with Kennedy Jenks Consultants, Inc.
May 16, 1994
Page 2
Kennedy Jenks Consultants, Inc. completed their review of the BCDEIR, and their comments were
included with the staff report to the City Council Committee on the BCDEIR. The attached contract
amendment would allow for payment to Kennedy Jenks Consultants, Inc. for work already completed
by them in reviewing the BCDEIR.
EWIRONMENTAL STATUS:
The recommended action is not a "project" as defined in Cal. Gov. Code. Section 15378, and is not
subject to provisions of CEQA.
FUNDING SOURCE:
Funds are available in the unreserved, undesignated General Fund. This item is not budgeted.
ALTERNATIVE ACTION:
Deny the recommended action. If the recommended action is denied, then payment to Kennedy Jenks
will be made under the existing contract by eliminating portions of the scope of work necessary to
complete the City's sewer master plan.
ATTACHMENTS:
1. Amendment No. 1 to the contract between the City of Huntington Beach and Kennedy Jenks
Consultants, Inc. for review of the Bolsa Chica Draft Environmental Impact Report.
LFS:REE:SWM:swm
REQUE 7 FOR CITY COUNCIL ACTION
Date: October 5, 1992
Submitted to: Honorable Mayor and City Council
Submitted by: Michael T. Uberuaga, City Administrator
Prepared by: aA ouis F. Sandoval, Director of Public Works
Subject: NEW MASTER PLAN OF SEWERS
Consistent with Council Policy? [X] Yes
APPROVED BY CITY COUNCIL
y- I
CITY CLI '
------------------------------------------------------------------------------
Statement of Issue, Recommendation, Analysis, Funding Source, Alternative action, Attachments:
-----_------------- ------
STATEMENT OF ISSUE:
The City's Master Plan of Sewers requires updating to identify areas of
system deterioration and to address changes in law, design criteria,
land use and funding mechanisms.
RECONDAENDATION:
1. Authorize staff to reappropriate $100,000 from the unappropriated
sewer fund balance to cover the total costs of preparing a new Master
Plan of Sewers, and
2. Approve the attached agreement with Kennedy Jenks Consultants, Inc
and authorize the Director of Public Works to expend $150,000 to cover
contract costs of $1431,000, anticipated change orders of $5,000 and
supplemental expenditures of $2,000.
ANALYSIS:
Introduction:
The City's current Master Plan of Sewers was prepared by Lowry and
Associates in 1979. Since that time there has been system deterioration
and changes in legislation, design criteria, .land uses. and funding
mechanisms. A new master plan of sewers is needed to adequately plan
future sewer system improvements, and to fairly assess sewer connection
fees and user fees.
Consultant Services Justification:
It is proposed that an outside consultant be used to prepare the master
plan. Following is justification for this proposal.
1. Major components of the master plan are beyond the expertise or
manpower capabilities of City staff. And, the computer modeling r
and analysis can not be achieved with computer assets available to 1J
' t
Request for City Counci Action
New Master Plan of Sewers
October 5, 1992
Page 2
City staff. The master plan must be completed within a one year
period so that it is not obsolete by the time it is completed. The
labor hours involved would require six staff members, at half
time, for one year; these staff people are not available. Legal
and engineering expertise in the field of cost allocation is
required and is not available among current staff. The following,
general scope of work identifies which tasks can not be performed
by City staff:
a. Task No. 1; Research and investigation to evaluate
existing data and to observe field conditions. Current staffing
does not allow for the time required to complete this task.
However, an intern was hired in August, 1992 to begin researching
City records and accumulating data. This in --house research effort
does not require special expertise, and will be completed by the
intern at one third the cost of consultant services. The proposed
consultant contract already accounts for portions of this work to
be completed by City staff.
b. Task No. 2; Develop design criteria and product
specifications to conform with the City's needs, current law, and
the future geographic information system (GIS). The expertise of
one dedicated to this field of engineering and law is required.
C. Task No. 3; Develop a computer model of existing and
future sewer systems. Computer programming expertise required is
not available among City staff.
d. Task No. 4: Analyze existing and future systems. Personnel
required to complete this task are not available among City staff.
e. Task No. 5: Prepare cost estimates for future
improvements. Manpower required to complete this task is not
available among City staff.
f. Task No. 6; Prepare a cost allocation program for system
maintenance, upgrade and expansion. This program will identify
user costs and may be used as a basis of future fee programs. The
expertise of one dedicated to this field of law is required.
g. Task No. 7; Prepare a comprehensive, draft, master plan
report and user's manual. Personnel and expertise required to
complete this task are not available among City staff.
h. Task No. 8; Prepare a comprehensive, final, master plan
report and user's manual. Personnel and expertise required to
complete this task are not available among City staff.
i. Task No. 9: - Provide project management. Professional
responsibility requires that this task be done by the consultant
responsible for the master plan.
Request for City
New Master Plan
October 5, 1992
Page 3
CounciVAction •
of Sewers
J. Task No. 10; Conduct training program to train City staff
on use and maintenance of the master plan. This task must be done
by the consultant who prepares the master plan. The cost of this
effort has been minimized by limiting the number of staff to be
trained. Additional training, as necessary, will be by City staff.
k. Task No. 11; Conduct meetings for City staff, community
groups, and City Council, as necessary. City staff will perform as
much of this task as possible, within limitations of personnel and
expertise.
2. Additional staff could be hired to complete the master plan in-
house, in lieu of contracting with a consultant. The need for
legal and engineering responsibility for the completed work
product would require that the entire team of experts and manpower
be brought under control of City staff. It is obvious that the
hiring effort and indoctrination costs would not be justified for
a short term project of one year duration. Present market
conditions have allowed City staff to obtain proposals for
professional services which appear to be minimally profitable for
the proposers, and which will cost the City much less than hiring
the necessary expertise and Personnel.
Proposal Evaluation and Recommendation:
On May 11, 1992 requests for proposals
engineering consultants. Each firm was
response by June 8, 1992. Proposals were
four firms:
Firm
1. Boyle Engineering
2. Kennedy Jenks Consultants
3. BSI Consultants
4. Tait & Associates
were mailed to 11 qualified
asked to submit a written
received from the following
Location
Newport Beach, CA
Irvine, CA
Santa Ana, CA
Orange, CA
On June 23, 1992 a four member committee met and Iprepared written
evaluations of each proposal on the basis of qualifications and
experience of key individuals, staff availability, references,
successful completion of similar projects, and quality of proposal.
Boyle Engineering and Kennedy Jenks Consultants received the highest
scores and were interviewed on June 29, 1992. The committee then,
unanimously selected Kennedy Jenks Consultants. Boyle Engineering
submitted an excellent proposal and made a very professional
presentation, however the proposed scope of work as presented by
Kennedy Jenks Consultants was less extensive and is better suited to
the needs of the City and with budget limitations. Therefore, the
Director of Public Works recommends the attached agreement with Kennedy
Jenks Consultants, Inc. be approved with the following provisions:
Request for
New Master
October 5,
Page 4
City CouncipAction •
Plan of Sewers
1992
Agreement amount: $143,000
Anticipated change orders: $ 5,000*
Supplemental expenditures: $ 2,000**
TOTAL = $150,000
* The Director of Public Works is requesting authorization to
spend up to $ 5,000 for anticipated change orders which can not be
specifically identified or precisely defined until investigation
and analysis phases of the work are completed.
** Completion of the master plan could require some field
testing, reproduction or other expenses. Therefore, the Director
of Public Works is requesting that $ 2,000 be encumbered for
supplemental expenditures.
Budget:
The approved City budget for 1991/92 included $100,000 for phase one of
the Master Plan of Sewers, and the approved budget for 1992/93 includes
$50,000 for phase II. The above scope of work includes both phase I and
phase II, and the proposed fee is within the estimated budget of
$150,000 for both phases. The $100,000 appropriated in 1991/92 was not
carried over to 1992/93. Therefore, the Director of Public Works is
requesting that $100,000 be reappropriated from the unappropriated
sewer fund.
FUNDING SOURCE:
$100,000 is available in the unappropriated sewer fund balance (Account
No. G-SL-00-000-3-01-01).
$ 50,000 is available in expenditure account E-SL-PC-838-3-90-00.
ALTERNATIVE ACTION:
Deny approval of the agreement
the unappropriated sewer fund,
Plan of Sewers. Sewer connection
of development projects may not
may be subject to challenge.
ATTTACIZ=S:
and proposed transfer of $100,000 from
and forego development of a new Master
fees currently collected with approval
be in compliance with current law and
1. Kennedy Jenks Consultants, Inc. agreement.
2. Fiscal Impact Study.
LFS:REE:SWM:
RCA. 03
• •
H CITY OF HUNTINGTON BEACH
INTER -DEPARTMENT COMMUNICATION
HUNTINCTON BEACH
TO: MICHAEL T. UBERUAGA, City Administrator
FROM: ROBERT J. FRANZ, Deputy City Administrator
SUBJECT: REQUESTED APPROPRIATION FOR DEVELOPMENT OF NEW MASTER PLAN OF
SEWERS, FIS 93-17
DATE: SEPTEMBER 17, 1992
As required by Resolution 4832, a Fiscal Impact Statement has been prepared for
the proposed appropriation of $150,000 to accommodate an update of the City's
Master Plan of Sewers.
Sufficient funds are available in the Sewer Funds Contractual Services Account
to accommodate approximately $50,000 of the anticipated expense. Upon approval
of the City Council, the remaining $100,000 would be derived th ugh accessing
undesignated, unreserved, unaudited Sewer Fund mo ies, thereb educing the
balance of these funds to $3,552,000. '
ROBERT J. j
Deputy ty Aq inistra
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THIS CIERTIFICAlk 13 133UhU AS A MATTER OF INFORMATION ONLY ANU
CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE
DEALEY, RENTON dl ASSOC.
DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE
P.O. Box 12675
POLICIES BELOW.
COMPANIES AFFORDING COVERAGE
Oakland, CA 94604-2675
ATTN: DAVID ECKMAN
COMPANY A
510-465--3090
Security Ins. Co. of a o d
COMPANY
LETTER B
A oeiated ndemni Co
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COPANY C
Kennedy/Jenks Consultants
Marathon Plaza, 10th Floor
American Insurance Co
COMPANY
D
303 Second Street
Son Francisco, CA 94107
LETTER
Scottsdale Ins, Co
COMPANY
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THIS IS TO CERTIFY THAT THE POLICIES OFINSURANCELISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIO[)
INDICATED. NOTWITHSTANDING ANY REOUIREMENT, TERvT OR CONDITIONOF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWNMAY HAVE BEENREDUCED BY PAID CLAMS.
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TYPEOFINSURANCE
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RPL489957
9/15/92
9/15/93
$1,000,000 PER
LIABILITY
CLAIM AND ANNUAL
DESCRIPTION OF OPMATIOKWLOOATIONSIVOIIOLES1kPE01AL F1EMS
ALL OPERATIONS OF THE NAMED INSURED. General Liability End't Attached
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SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO
MAIL 30 DAYSWRITTENNOTICETOTHECERTIFICATEHOLDERNAMEDTOTHE
City of Huntington Beach r LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR
Attn: Steve Kreiger LIABILITYOFANYKINDUPONTHECOMPANY. ITS AGENTS ORREPRESENT ATIVES.
2000 Main Street `
G:= AurHaT®TATFVE DEAL Y, RENTON
P.Q. Box 190JC1285600D0
Huntington Beach CA 92049 BY
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In consideration of an additional premium, it is hereby understood and agreed that
the following applies:
Additional Insured
The City of Huntington Beach its officers and employees
is/are Additional Insuredls as respects work done by Named Insured.
Primary Coverage
With respect to claims arising out of the. operations of the Named Insured, such
insurance as afforded by this policy is primary and is not additional to or
contributing with any other insurance carried by or for the benefit of the above
Additional Instired/s.
Cross Liability Clause
The naming of more than one person, firm or corporation as insureds under this
policy shall not, for that reason alone, extinguish any rights of the insured against
another, but this endosement, and the naming of multiple insureds, shall not
increase the total liability of the Company under this policy.
Notice of Cancellation
It is understood and agreed that in the event of cancellation of the Policy for any
reason other than non-payment of premium; 30 days written notice will be sent to
the certificate holder by mail. In the event the policy is cancelled for non-payment
of premium, 10 days written notice will be sent to the above.
Policy No.: Renewal of AES000252
Effective Data, 10/1/92
Insurance Company: Scottsdale Insurance Company
Issued to: Kennedy/Jenks Consultants, Inc.
DEAI Y, RENTON 8 AAOCIATES
Authorized Representative: BY �L �
• 0-
CITY OF HUNTINGTON BEACH
2000 MAIN STREET
OFFICE OF THE CITY CLERK
CONNIE BROCKWAY
CITY CLERK
October 21, 1992
Kennedy -Jenks Consultants
17310 Red Hill Avenue, Suite 220
Irvine, CA 92714
CALIFORNIA 92648
The City Council of the City of Huntington Beach at the regular meeting
held October 5, 1992 approved an Agreement between the City of Huntington
Beach and Kennedy Jenks Consultants, Inc., for a Master Plan of Sewers.
Enclosed is an executed copy of the agreement for your records.
Connie Brockway
City Clerk
CB:bt
Enc.
i Telephone: 714.536.5227 )
r
AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH
AND KENNEDY JENKS CONSULTANTS, INC.
FOR A MASTER PLAN OF SEWERS
TABLE OF CONTENTS
PAGE
1.
WORK STATEMENT . . . . . . . . . . . . . . . . . . .
. 1
2.
CITY STAFF ASSISTANCE . . . . . . . . . . . . . . .
. . 2
3.
TIME OF PERFORMANCE . . . . . . . . . . . . . . . .
. 2
4.
COMPENSATION . . . . . . . . . . . . . . . . . . . .
. 2
5.
EXTRA WORK . . . . . . . . . . . . . . . . . . . . .
. 2
6.
METHOD OF PAYMENT . . . . . . . . . . . . . . . . .
. 3
7.
DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS
4
8.
INDEMNIFICATION AND HOLD HARMLESS . . . . . . . . .
. 5
9.
WORKERS' COMPENSATION . . . . . . . . . . . . . . .
. 5
10.
INSURANCE . . . . . . . . . . . . . . . . . . . . .
. 6
11.
CERTIFICATES OF INSURANCE; ADDITIONAL INSURED
ENDORSEMENTS . . . . . . . . . . . . . . . . . . . .
. 7
12.
INDEPENDENT CONTRACTOR . . . . . . . . . . . . . . .
. 8
13.
TERMINATION OF AGREEMENT . . . . . . . . . . . . . .
. 8
14.
ASSIGNMENT AND SUBCONTRACTING . . . . . . . . . . .
. 8
15.
COPYRIGHTS/PATENTS . . . . . . . . . . . . . . . . .
. 9
16.
CITY EMPLOYEES -AND OFFICIALS . . . . . . . . . . . .
. 9
17.
NOTICES . . . . . . . . . . . . . . . . . . . . . .
. 9
18.
IMMIGRATION . . . . . . . . . . . . . . . . . . .
. 10
19.
ENTIRETY . . . . . . . . . . . . . . . . . . . . . .
. 10
T
r
•
•
AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH
AND KENNEDY JENKS CONSULTANTS, INC.
FOR A MASTER PLAN OF SEWERS
THIS AGREEMENT, made and entered into this 15 _6XII
of oerAL&� 1992, by and between the CITY OF
day
HUNTINGTON BEACH, a municipal corporation of the State of
California, hereinafter referred to as "CITY," and KENNEDY JENKS
CONSULTANTS, INC., a California corporation, hereinafter referred
to as "CONTRACTOR."
WHEREAS, CITY desires to engage the services of an engineering
design contractor to update its Master Plan of Sewers in the City
of Huntington Beach; and
Pursuant to documentation on file in the office of the City
Clerk, the -provisions of HBMC Chapter 3.03, relating to
procurement of professional service contracts, has been complied
with; and
CONTRACTOR has been selected to perform said services,
NOW, THEREFORE, it is agreed by CITY and CONTRACTOR as follows:
1. WORK STATEMENT
CONTRACTOR shall provide all services as described in the
Suc.y 14,
CONTRACTOR'S Fee Proposal dated 3e 1, 1992 (hereinafter referred
to as Exhibit "A"), which is attached hereto and incorporated into
this Agreement by this reference. Said services shall sometimes
hereinafter be referred to as "PROJECT."
CONTRACTOR hereby designates Roger Null, who shall
represent it and be its sole contact and agent in all
consultations with CITY during the performance of this Agreement.
9/16/92:sg -1-
r
2. CITY_STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly
with CONTRACTOR in the performance of this Agreement.
3. TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services
of the CONTRACTOR are to commence as soon as practicable after the
execution of this Agreement and all tasks specified in Exhibit "A"
shall be completed no later than August 31, 1993. These times may
.r
be extended with the written permission of the -CITY. The time for.
performance of the tasks identified in Exhibit "A" are generally
to be as shown 'in the Scope of- Services" on the Work
Program/Project Schedule. This schedule may be amended to benefit
the PROJECT if mutually agreed by the CITY and CONTRACTOR.
4. COMPENSATION
In consideration of the performance of the engineering
services described'in Section 1 above, CITY agrees to pay
CONTRACTOR a fee of One Hundred Forty -Three Thousand and no/100
Dollars ($143,000.00).
5. EXTRA WORK
In the event CITY requires additional services not
included in Exhibit "A," or changes in the scope of services
described in Exhibit "A," CONTRACTOR will undertake such work
after receiving written authorization from CITY. Additional
compensation for such extra work shall be allowed only if the
prior written approval of CITY is obtained.
9/16/92:sg -2-
6. METHOD OF PAYMENT
A. CONTRACTOR shall be entitled to progress payments
toward the fixed fee set forth in Section 4 herein in accordance
with the progress and payment schedules set forth in Exhibit A".
B. Delivery of work product: A copy of every technical
memo and report prepared by CONTRACTOR shall be submitted to the
CITY to demonstrate progress toward completion of tasks. In the
event CITY rejects or has comments on any such product, CITY shall
identify specific requirements for satisfactory completion. Any
such product which has not been formally accepted or rejected by
CITY shall be deemed accepted.
C. The CONTRACTOR shall submit to the CITY an invoice
for each progress payment due. Such invoice shall:
1) Reference this Agreement;
2) Describe the services performed;
3) Show the total amount of the payment due;
4) Include.a certification by a principal member
of the CONTRACTOR'S firm that the work has been
performed in accordance with the provisions of
this Agreement; and
5) For all payments include an estimate of the
percentage of work completed.
Upon submission of any such invoice, if CITY is
satisfied that CONTRACTOR is making satisfactory progress toward
completion of tasks in accordance with this Agreement, CITY shall
promptly approve the invoice, in which event payment shall be made
9116t92:sg -3-
•
•
within thirty (30) days' of receipt of the invoice by CITY. Such
approval shall not be unreasonably withheld. If the CITY does not
approve an invoice, CITY shall notify CONTRACTOR in writing of the
reasons for non -approval, within seven (7) calendar days of
receipt of the invoice, and the schedule of performance set forth
in Exhibit "A" shall be suspended until the parties agree that
past performance by CONTRACTOR is in, or has been brought into
compliance, or until this Agreement is terminated pursuant to
Section 12 hereof.
D. Any billings for extra work or additional services
authorized by the CITY shall be invoiced separately to the CITY.
Such invoice shall contain all of the information required under
paragraph 6C, and in addition shall list the hours expended and
hourly rate charged for such time. Such invoices shall be
approved by CITY if the work performed is in accordance with the
extra work or additional services requested, and if CITY is
satisfied that the statement of hours worked and costs incurred is
accurate. Such approval shall not be unreasonably withheld. Any
dispute between the parties concerning payment of such an invoice
shall be treated as separate and apart from the ongoing
performance of the remainder of this Agreement.
7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS
CONTRACTOR agrees that all materials prepared hereunder,
including all original drawings, designs, reports, both field and
office notes, calculations, maps and other documents, shall be
turned over to CITY upon termination of this Agreement or upon
9/16/92:sg -4-
•
•
PROJECT completion, whichever shall occur first. In the event
this Agreement is terminated, said materials may be used by CITY
in the completion of PROJECT or as it otherwise sees fit. Title
to said materials shall pass to the CITY upon payment of fees
determined to be earned by CONTRACTOR to the point of termination
or completion of the PROJECT, whichever is applicable. CONTRACTOR
shall be entitled to retain copies of all data prepared hereunder.
8. INDEMNIFICATION AND HOLD HARMLESS
CONTRACTOR hereby agrees to indemnify and hold and save
harmless CITY, its officers and employees from any and all
liability, including any claim of liability and any and all losses
or costs arising out of the negligent performance of this
agreement by CONTRACTOR, its officers or employees.
9. WORKERS' COMPENSATION
CONTRACTOR shall comply with all of the provisions of the
Workers' Compensation Insurance and Safety Acts of the State of
California, the applicable provisions of Division 4 and 5 of the
California Labor Code and all amendments thereto; and all similar
state or federal acts or laws applicable; and shall indemnify,
defend and hold harmless CITY from and against all claims,
demands, payments, suits, actions, proceedings and judgments of
every nature and description, including attorney's fees and costs
presented, brought or recovered against CITY, for or on account of
any liability under any of said acts which may be incurred by
reason of any work to be performed by CONTRACTOR under this
Agreement.
9/16/92:sg -5-
CONTRACTOR shall -obtain and furnish evidence to CITY of
maintenance of statutory workers' compensation insurance and
employers' liability in an amount of not less than $100,000 bodily
injury by accident, each occurrence, $100,000 bodily injury by
disease, each employee, and $250,000 bodily injury by disease,
policy limit.
10. INSURANCE
In addition to the workers' compensation insurance and
CONTRACTOR'S covenant to indemnify CITY, CONTRACTOR shall obtain
and furnish to CITY the following insurance policies covering the
PROJECT:
A. General Liability InsUrance.
A policy of general public liability insurance, including
motor vehicle coverage. Said policy shall indemnify CITY, its
officers, agents and employees, while acting within the scope of
their duties, against any and all claims of arising out of or in
connection with the PROJECT, and shall provide coverage in not
less than the following amount; combined single limit bodily
injury and property damage, including products/completed
operations liability and blanket contractual liability, of
$1,000,000 per occurrence. If coverage is provided under a form
which includes a designated general aggregate limit, the aggregate
limit must be no less than $1,000,000. Said policy shall name
CITY, its officers, and employees as Additional Insureds, and
shall specifically provide that any other insurance
9/16/92:sg -6-
•
•
coverage which may be applicable to the PROJECT shall be deemed
excess coverage and that CONTRACTOR'S insurance shall be primary.
B. Professional Liability Instirance,.
CONTRACTOR shall acquire a professional liability
insurance policy covering the work performed by it hereunder.
Said policy shall provide coverage for CONTRACTOR'S professional
liability in an amount not less than $500,000 per claim. A claims
made policy shall be acceptable.
11. CERTIFICATES OF INSURANCE; ADDITIONAL INSURED_ ENDORSEMENTS
Prior to commencing performance of the work hereunder,
CONTRACTOR shall furnish to CITY certificates of insurance subject
to approval of the City Attorney evidencing the foregoing
insurance coverages as required by Sections 9 and 10 herein; said
certificates shall provide the name and policy number of each
carrier and policy, and shall state that the policy is currently
in force and shall promise to provide that such policies will not
be cancelled or modified without thirty (30) days prior written
notice to CITY. CONTRACTOR shall maintain the foregoing insurance
coverages in force until the work under this Agreement is fully
completed and accepted by CITY.
The requirement for carrying the foregoing insurance
coverages shall not derogate from the provisions for
indemnification of CITY by CONTRACTOR under Section 8 of this
Agreement. CITY or its representative shall at all times have the
right to demand the original or a copy of all said policies of
9/16/92:sg -7-
•
•
insurance. CONTRACTOR shall pay, in a prompt and timely manner,
the premiums on all insurance hereinabove required.
A separate copy of the additional insured endorsement to
each of CONTRACTOR'S insurance policies, naming the CITY, its
officers and employees as Additional Insureds shall be provided to
the City Attorney for approval prior to any payment hereunder.
12. INDEPENDENT CONTRACTOR
CONTRACTOR is, and shall be, acting at all times in the
performance of this Agreement as an independent contractor.
CONTRACTOR shall secure at its expense, and be responsible for any
and all payments of all taxes, social security, state disability
insurance compensation, unemployment compensation and other
payroll deductions for CONTRACTOR and its officers, agents and
employees and all business licenses, if any, in connection with
the services to be performed hereunder.
13. TERMINATION QAGREEMENT
All work required hereunder shall be performed in a good
and workmanlike manner. CITY may terminate CONTRACTOR'S services
hereunder at any time with or without cause, and whether or not
PROJECT is fully complete. Any termination of this Agreement by
CITY shall be made in writing through the City Engineer, notice of
which shall be delivered to CONTRACTOR as provided in Section 16
herein.
14. ASSIGNMENT AND SUBCONTRACTING
This Agreement is a personal service contract and the
supervisory work hereunder shall not be delegated by CONTRACTOR to
9/16/92:sg -8-
1S. j GRATIOt�
CONTRACTOR shall be responsible for full compliance with
the immigration and naturalization Iawa of the United States and
shall, in particular, comply with the provisions of 8 U.S.C.
1324a regarding employment verification.
19. ENTIUIX
The foregoing, and Exhibit "A" attached hereto, set forth
the entire Agreement between the parties.
IN WITNESS WHEREOF, the parties hereto have caused this -
Agreement to be executed by and through their authorized officers
the day, month and year first above written.
CONTRACTOR: CITY OF HUNTINGTON BEACH,'
KENNIEDY JENKS CONSULTANTS, INC. a municipal corporation
. Takaicbd,
n-
President
t
laine L.- Hairison, Secretary
ATTEST:
City Clerk
REVIEWED AND A�PRGyP�'%
City
strator
of the State of California
Mayor
APPROVED AS TO FORM:
Z&II-e -
S� ?-ti- City Attorney -.,-�
,s.6,'Vg_zs_5z -tt 1- «- 4z.
INkTIATED AAp APPROVEC_:
P".-IId�z
Directlar of Public Works
9/16/92:sg -10-
18. IMMIGRATION
CONTRACTOR shall be responsible for full compliance with
the immigration and naturalization laws of the United States and
shall, in particular, comply with the provisions of 8 U.S.C. S
1324a regarding employment verification.
19. ENTIRETY
The foregoing, and Exhibit "A" attached hereto, set forth
the entire Agreement between the parties.
IN WITNESS WHEREOF, the parties hereto have caused this
Agreement to be executed by and through their authorized officers
the day, month and year first above written.
CONTRACTOR: CITY OF HUNTINGTON BEACH,
KENNEDY JENKS CONSULTANTS, INC. a municipal corporation
of the State of California
Lynn M. Takaichi, Vice President
Blaine L. Harrison, Secretary
ATTEST:
City Clerk
IEWED AND APPROVED:
City
inistrator
Mayor
APPROVED AS TO FORM:
e
City Attorney
In 9 - A ` 9 z--
INI�IATED AND APPROVED:
Directorlof Public Works
9/16/92:sg -10-
14 July 1992
Mr. Steve W. May
Principal Engineer
City of Huntington Beach
Public Works Department
2000 Main Street
Huntington Beach, California 92648
Subject: Proposal for Engineering Services
Sewer Master Plan
Dear Mr. May:
Kennedy/Jenks Consultants
Engineers and Scientists
17310 Red Hill Avenue, Suite 220
Irvine, California 92714
714-261-1577
FAX 714.261.2134
In response to the City's Request for Proposal dated May 1 1, Kennedy/Jenks Consultants is
pleased to submit this updated proposal for engineering services for the preparation of the
Sewer Master Plan for the City of Huntington Beach, California. This proposal incorporates
our scoping revisions as discussed at the meeting of 10 July 1992 and attempts to format our
proposal for inclusion into the City engineering services agreement format.
Over the last five years, we have assisted the City with the evaluation and design of two
projects: the design of 21,000 linear feet of 20-inch diameter water transmission pipelines and
an evaluation and design of seismic renovation improvements to the Peck Reservoir. In
addition, Kennedy/Jenks Consultants has recently prepared water/wastewater master plans
for several Southern California communities including the Cities of Ontario, Calexico, Fillmore,
Santa Paula, Chino, Upland, Montclair, and San Jacinto. In addition, we have prepared rate
studies and revenue plans for the Cities of Santa Monica (water and wastewater), Tracy, High -
Desert Water District, Fillmore, Susanville Sanitary District, and the Westboro Water/Sewer
District. This recent and relevant experience gives our project team insight into the
identification and resolution of common deficiencies and problems experienced by Southern
California communities. Our well qualified project team also includes Advanced Digital
Mapping, which will assist us with development and digitization of sewer record drawing data.
We have enjoyed a continuing relationship with many of our planning clients and have
provided design and construction services for recommended sewer improvements including:
lift stations, treatment plants, and sewer lines. In addition, we have prepared numerous
facility operation and maintenance manuals.
DMIBIT 'IA"
•
Mr. Steve W. May
City of Huntington Beach
14 July 1992
Page 2
Kennedy/Jenks Consultants
We feel confident that our senior level staff has the experience, expertise, and teamwork to
perform the sewer master plan and revenue financing plan within the schedule envisioned by
the City. We would be pleased to meet with you to discuss our qualifications.
Very truly yours,
KENNEDY/JENKS CONSULTANTS
7.
Roger D. Null
Manager of Client Services
William R. Bazlen J
Branch Manager
WRB:ca
=IBIT "A"
TABLE OF CONTENTS
Section Paae
PROJECT APPROACH 1.1
PROJECT SCHEDULE 2.1
PROJECT BUDGET, MANPOWER ALLOCATION AND FEE SCHEUDLE 3.1
PROJECT ORGANIZATION 4.1
EXPERIENCE & QUALIFICATIONS 5.1
DESCRIPTION OF PRODUCT 6.1
APPENDICES
A - Team Member Biographies
B - Sewer System Model (SWRMDL)
C - List of City Required Information
EMIBIT "A"
PROJECT APPROACH
The scope and potential implications of the Sewer Master Plan requires that a comprehensive
approach be undertaken by the consultant. This comprehensive approach must address key
administrative, technical, operational, and financial issues required for the effective
management of the City's sewer system.
BACKGROUND
The City of Huntington Beach is an urban city with a population of approximately 190,000
residents. The City is in the process of preparing a new General Plan to guide the City's
future zoning and development. It is for this reason, as well as the need to routinely re-
evaluate the infrastructure's ability to meet future demands, that the City has requested
proposals for an updated sewer master plan. The planning period will be from present to the
year 2010.
EXISTING SEWER SYSTEM
The City is responsible for operating and maintaining approximately 250 miles of sewer
collection system which predominantly consists of 8-inch lines supported by 30 lift stations
varying in capacity from 130 gallons per minute (gpm) to 2800 gpm. By contract, sewage
treatment and disposal is the responsibility of the Orange County Sanitation -District (OCSD).
The City currently operates and funds its sewer utility as a component of the General Fund.
Although no sewer user charge exists, the City operates a special fund for the accounting of
its sewer connection fee revenues, in compliance with AB 1600. It is the City's desire to
develop and implement new sewer service charges and create a new sewer enterprise.
OBJECTIVES
Kennedy/Jenks Consultants have based the project approach on an understanding of the
City's specific objectives. From our discussions with City staff and our understanding of the
project issues, the following key objectives have been identified:
0 Develop a project approach with the City as a key team member to support project
data gathering, criteria development and sewer system simulation. This approach
provides an efficient means of developing a cost effective master plan.
• Conduct sufficient field investigation to verify adequacy of existing data for
development of the sewer and pumping system model.
0 Develop a digitized map of the sewer and pumping system that can be integrated
with the City's current Auto Cadd based right-of-way data file and forthcoming_
Geographic Information System (GIS)..
• Evaluate the adequacy of the existing collection and pumping system for current and
future flows.
1.1
EXHIBIT "�►"
•
•
• Develop recommended costs for annual operations and maintenance of sewer
facilities.
• Formulate an easily implementable sewer master plan with prioritized capital
improvements.
• Present a master plan which can be easily updated by the City.
• Conduct a sewer rate study and develop a revenue and financial plan to create
equitable sewer service charges and connection fees and establish the basis for a
self funded sewer enterprise.
SCOPE OF SERVICES
The following comprehensive Scope of Services and Project Approach is developed from the
Scope of Work presented in the request for proposal (RFP) by the City of Huntington Beach,
discussions with City staff, our understanding of the project issues and objectives, and our
experience with similar sewer master plans, rate studies and revenue planning projects.
De ailed T sk Descri tion
A detailed description of each of the tasks follows. Specific subtasks are identified which
describe the unique approaches proposed by Kennedy/Jenks Consultants.
Task_1 - Planning Data Collection and Review
Subtask I.A. - Establish Proiect Goals
Meet with the City (1 meeting) to establish project goals, needs, and desires of the proposed
study, establish departmental contacts and discuss data availability.
Subtask 1.13. - Review of Available Planning and Engineering Documents
We will review previous reports by the City of Huntington Beach and/or consultants to the
City, relating to population, land use and the previous 1978 Sewer Master Plan. Review shall
include the general plan, records/plans from OCSD, City of Seal Beach, Bolsa Chica and the
Holly Seacliff Specific Plans, and current mapping of land use and sewer systems available
from the City, Engineering and Planning Departments.
Subtask 1.C. - Review Zoning Classifications and Sewer Flow Criteria
We will review the City's existing zoning, land use and flow data to assess sewage flow/load
criteria for appropriate types of user classes. Land use, occupancy densities and population
will be reviewed for consistency with metered discharges from the City to the OCSD sewer
system. The existing land use data and flow rates identified in existing reports will also be
checked to approximate peaking factors, infiltration and inflow, and peak wet weather and
peak dry weather flows. The relationship between average sewer flow and peak sewer flow
1.2
F AIBIT "A"
will be reviewed and compared to previous Master Plan peak factors, as well as those for
comparable Southern California sewerage agencies. The following typical land use types are
similar to those used by the City of Huntington Beach for its current and future land use plans:
• Residential - Low, Medium, and High Density
• Commercial
• Industrial
• Public Facilities - Parks, Schools, Government, Cemeteries and Churches
Subtask J.D. - Assess Non -Huntington Beach Generated Sewage Flgw§
Additional coordination may be required to determine the present and future loading of
surrounding municipalities. discharging into key interceptors running through the City or
utilizing City pumping stations. Data will be provided by the City from those municipalities
or districts contributing flow to the City's system. We understand that this will include the
OCSD and the City of Seal Beach.
Task 2 - Criteria Develooment and Flow Proiections
Subtask 2.A. - Preoare Service Area Mao
We will prepare a map showing the study area and proposed limits for sewer service. This
task will be closely coordinated with the City's Planning and Engineering staff, as the service
area map and associated land use will provide the basis for determining sewer flow
projections. The map will be developed using the Auto Cadd data base provided by the City.
Subtask 2.B. - Review Population Proiections
Population projections and land use data as provided by the City will be documented through
the year 2010. A "design population" forecast will be developed in close collaboration with
the City Planning Department. The resulting population will be compared with other forecasts
for the study area and a rationale given for the selection of the design forecast. Land use
projections will be provided by the City staff and will include the user classes identified in
Subtask 1.C. above, if appropriate.
An annual growth forecast will be prepared through the year 1997 to reflect the number and
types of new service connections. This annual growth data will be developed to support the
City's need to update capital facilities fees (connection fees) in compliance with AB 1600.
Subtask 2.C. - Develop Criteria and Flow Projection
We will analyze existing sewer flows by land use type. Peaking ratios will be developed using .
City data, existing literature and reviews conducted by Kennedy/Jenks Consultants of.
municipalities similar to the City. Design factors will be developed for average and peak flow
conditions and will include allowances for infiltration .into the system based upon an
assessment of sewer system age, conditions and discussions with City staff.
1.3
EXHIBIT "A"
The criteria to be used in the sewer system description and analysis tasks of the project will
be documented for review by the City. This is intended to provide the City's staff with an
understanding of the plan for estimating existing and future sewer flows. The draft criteria
will be finalized after the development and compilation of additional data is derived from field
investigations and sewer system flow monitoring (Task 3).
Subtask 2.D. - Task 2 Summary and Meeting
We will summarize the results of Task 2 and meet with the City 0 meeting) to discuss the
results. This meeting will also present our approach to the sewer collection system field
investigations including sewer and pumping station evaluation and flow monitoring
requirements.
Task 3 �- Sewer System Configuration and Model Development
SWbJpsk 3.A.1. - DgvgleP Sgwer System Modeling Schematic
As discussed with City staff, we propose to use the City's updated atlas as the primary means
of identifying and communicating the sewer system to be digitized and modeled. The City will
provide a key role in the development of this subtask as a, means of controlling the cost of
extracting record drawing data. As discussed with the City, City staff will update the existing
sewer atlas with record drawing information (approximately last 5 years) and provide the
updated atlas to. Kennedy/Jenks Consultants.: This atlas and other appropriate plans and
reports of the existing City's sewer system infrastructure will be reviewed.. Based on this
review and discussions with City staff, we will select the appropriate sewer lines to be
modeled and develop a proposed sewer system modelling schematic. This schematic will be
indicated directly on the sewer atlas and submitted to the City for approval. Upon approval,
the City will provide record drawings of the facilities to be digitized and simulated. .
3.A.2 - Develop -Digital -Data File of Sewer System Schematic
The recorded drawings submitted by the City in the previous subtask will be reviewed and
specific data extracted (i.e. manhole elevations, sewer diameters, and points of connection
of lateral sewers). A manhole numbering system with areas segmented into drainage basin
quadrants for easy identification and reference will be developed and noted on the sewer atlas.
An inspection of up to 40 manholes will be conducted in order to assess depths and direction
of flows, debris build-up, depth to inverts and general structural conditions for selected
portions of the system. The manhole locations, invert elevations, pipe sizes and lengths and
numbering system will be digitized and a sewer system data file will be created. This data file
will be merged into the computerized sewer system model. Information concerning computer
modeling software proposed for the City's Sewer Master Plan is presented in the Appendix.
Subtask 3.A.3. - Develop Sewer System GIS Data File
The data file of the facilities representing the sewer system schematic will be developed for
incorporation into the City's forthcoming GIS System. The digitized sewer file and their
corresponding identification numbers will be adjusted to overlay with the existing Auto Cadd
1.4
E UBIT "A"
based right-of-way map and data file provided by the City. As discussed with the City, this
data file will require the reconciliation of individual data point locations for correlation with the
Auto Cadd file.
Subtask 3.6. - Develop Sewer Flows and Model Calibration Data
Estimates of current sewage flows shall be made using the land use data and criteria
established in Task 1.C., recent water demand data (February and March rains), OCSD plant,
land use and monitoring station flows, and supporting flow monitoring data.
We will develop a flow monitoring plan to assess actual land use loads and provide model
calibration. The plan will include a combination of seven day and/or twenty-four hour
composite flow measurements. Flow monitoring will be provided by the City. It is projected
this effort would include monitoring at not more than 40 locations to measure flow, velocity
and depth. The magnitude of inflow and infiltration can be evaluated only if wet weather is
experienced during the duration of this limited program. We assume that the City will provide
the pipe size and slope for each monitoring site for calibration of the equipment. The results
will be summarized and presented in a type -written report including: average daily flow; daily
peak flow; and average hourly flow.
Subtask 3.C. - Execute Pumging/Lift Station Ins ec i n
Each of the City's thirty pumping stations will be inspected to evaluate the ability to meet
existing and projected flow conditions. The inspection/evaluation will address pumping station
dimensions, equipment configurations and nameplate data. Current pumping records, provided
by the City, will be compared to original pump curves and nameplate data to assess adequacy
and performance of each existing pumping station. Existing standby power systems will also
be reviewed. The sequencing of pumps in multiplex pump stations will be established for
model simulation.
It is assumed that the City will provide record drawings of all pumping/lift stations and will
provide assistance of operations staff during site inspections.
Subtask 3.12 - Task 3 Summary and Meeting
We will summarize the results of Task 3 and meet with the City 0 meeting) to discuss the
results.
Task 4 - Sewer and Pumping System Analysis
Subtask 4.A. - Identify Sewer System Deficiencies
A meeting will be held with the City building department and operating and engineering staff.
to ascertain known problem areas. Capacity problems will be discussed using the system
schematic as a basis of reference.
1.5
UMBIT "A"
Subtask 4.B. - Model and Analyze Existing Sewer and Pum_ging. System
The hydraulic adequacy of the existing system will be analyzed as a multi -step process. The
first step is to impose the actual land use sewer flows on the sewer system input file of the
computerized modelling program. The modelling simulation will be conducted and the results
calibrated with the supporting monitoring data. Once the model is calibrated, actual land use
sewer flows will be converted to "design loads" and the system will be re -modeled. This
"design loaded" simulation will provide the basis for analyzing existing deficiencies as the
model will output the total flow verses capacity for each identified reach. Once set up, the
model will be a convenient tool to analyze changes in land use, peaking factors, pipeline
diameters and/or build -out conditions.
Subtask 4.C. - Compile Existing System Deficiencies
Once the "current condition" simulation of design loads is run, a list of existing deficiencies
will be compiled and presented to the City. Portions of the system with excess capacity will
also be identified.
Subtask 4.D. - Model and Analyze Future Sewer and Pumping System
The projected ultimate demands at the year 2010 will be imposed on the sewer system model
utilizing the land use overlays and sewage flow estimates of previous tasks. The system
model will address pumping/lift station capacity and the capability of lift station discharge
sewer lines to meet the anticipated flows. An attempt will be made to evaluate alternatives
that maximize the use of existing facilities. These alternatives will be discussed for the City's
concurrence prior to performing analysis.
Subtask 4.E. - R commend Sewer System] morovements
Improvements will be recommended to address existing sewer deficiencies and to meet the
projected demands in the year 2010. Tables will -be used to summarize pipeline sizes,
materials, slope, capacity, design flows, and estimated construction costs and schedule. The
recommended improvements will be keyed to a plate for illustration and prioritized according
to need, anticipated schedule and costs, and will be separated into cost components of new
capacity and existing demands for AB 1600 compliance.
Subtask 4.F.- Recommend _Pumping Station System Improvements
Based on the results of the inspection program and computer modeling, recommendations will
be developed to provide adequate pumping/lift station capacity and identify pumping station
improvements. Summary tables will be prepared showing recommended improvements and
associated costs. Improvements will be prioritized according to need, anticipated schedule,
and costs, and will be segregated for AB 1600 compliance.
Subtask 4.G_.-_Provide-Computer Model Training
An original version of the hydraulic model and supporting data files will be provided to the
City. Training will be provided on the use of the hydraulic model in the form of two half -day
1.6
F�iIBIT "A"
workshops with selected City staff. This training will focus on the procedure used to evaluate
future alternatives,• modify land use demands and zoning, and replan when new data become
available.
Subtask 4.H. - Task 4 Summary and Meetina
We will summarize the results of Task 4 and meet with the City (1 meeting) to discuss the
results.
Task 5_-_Develop Onerations and Maintenance Cost Projection
Following the system hydraulics evaluation, an operation and maintenance cost estimate will
be prepared. This cost estimate will be based on historical costs and incremental increases
in growth and compared with similar operation and maintenance programs of other local
municipalities and private agencies. Maintenance requirements will be prioritized to focus
immediate attention where required. Operation and maintenance costs will also be included
in the revenue plan as incremental increases in the. revenue requirements of the existing sewer
operational costs and allocated as costs to be recovered through the new sewer user charges.
Task 6 -_Submit Sewer Master Plan Documen
The information gained through the performance of the previous tasks will be presented to the
City as its 1993 Sewer Master Plan. Two (2) copies of the draft report and associated master
plan maps will be provided to the City for review. Upon receipt and incorporation of City
comments, twenty (20) copies of the final master plan document and original mylars of master
plan maps will be prepared and submitted to the City. The master plan documents will include
the findings, conclusions and recommendations of the tasks described above, along with
appropriate system layouts, graphs, tables, maps, and criteria used in the investigation and
analysis of these sewer facilities. The Sewer Revenue and Financing Plan (Task 7) will be
prepared and submitted as a separate document.
We will also present the result of the study (1 meeting) to the City Council and attend one
community meeting 0 meeting).
Task 7 - Develop Revenue and Financing Plan
The purpose of this task is to provide the City with a revenue/financial plan to fund the capital
improvements and operational expense requirements developed in the sewer master plan,
perform a five year revenue projection of utility revenue and funding requirements and
accomplish the City's financial objectives of a self funded sewer enterprise. The financial plan
incorporates the operation and maintenance program recommendations and capital
improvement requirements assessed in the Sewer Master Plan. The primary tasks anticipated.
to accomplish the financial planning objectives are detailed below:
Task 7.A. - Assess Revenue Req_uirerngnts
In this task, Kennedy/Jenks Consultants will perform a financial projection to assess revenue
and funding requirements for the City's sewer utility. Additionally, we will develop a revenue
1.7
E2HIBIT "A"
•
0
program to meet financial obligations in conformance with the State Water Resources Control
Board's (SWRCB) "fair and equitable" guidelines. This will be accomplished by performing the
following subtasks:
Identify and classify budgeted (FY 1992-93) operating and non -operating
expenses that should be included in the new sewer enterprise. This classification
should include a review of the City's list of capital assets to assess sewer system
assets and the associated depreciation expense.
2. Incorporate the operation and maintenance program recommendations assessed
in the Master Plan and project the enterprises operating and maintenance
expenses including cost of collection and administrative functions.
3. Assess and project the new costs associated with utility billing, collection and
administrative functions.
4. Project the increases in the City's sewer treatment expanse by assessing
incremental increases in treatment unit costs and incorporating growth and
demand information developed in the Master Plan.
5. Incorporate and project the capital improvements program requirements including
normal system additions and replacements and extraordinary capital projects as
identified by the City and the Master Plan. The impact of additional capital
expenditures also requires the projection of new depreciation expense.
6. Assess capital financing and debt service requirements of the City's sewer utility.
Debt service requirements will include existing obligations, if any, the conversion
of projected capital financing to annual debt expense and the revenue
requirements to meet financing conditions of debt coverage ratios and levels of
fund balance.
7. Review sources of revenue and other income/funds presently in use and which
might be available to fund utility operations and capital improvements.
8. Assess the impact of reduced water consumption on utility revenues and
expenses.
9. Construct a five-year financial projection (1993-1999) of operating revenues,
operating expenses, debt service, capital expenditures and other sources and uses
of funds. To the extent available, we would collect five years of historical data
by account numbers on operating expenses, debt service and capital expenditures
to assist in performing the financial projection. This will contrast the City's
financial position during the past five years with the projection for the next five
years.
10. Assess annual cash requirements which define short and long-term needs to
increase revenues, obtain financing, etc., for the five year planning period.
The financial projection will provide the basis for developing a time -phased financial plan for
the City's sewer system in which amounts and timing of user charge revenue increases are
defined. The plan will also define utilization of other sources of funds and financing to be
1.8
LIMIT "A"
employed to supplement user charge revenue increases. The revenue requirement plan will
assist in a discussion of the funding needs of the City's sewer system relative to the
customer's sewer requirements, capital improvement plans and operating expenses so that
appropriate decisions can be made by the City.
Task 7.13. - Allocate Cost of Service
In the preceding task, Kennedy/Jenks Consultants will identify the proposed revenue
requirements for the City's sewer system operations. In this task, we will perform a sewer
cost of service evaluation which allocates sewer system costs to user classes by sewage
characteristics (OCSD and/or SWRCB parameters for flow, BOD, and SS), determines rates
of return which measure the fairness and equitability of rates charged user classes (residential,
commercial, industrial, etc.), and derive unit costs useful in designing appropriate sewer rates
and charges. The following subtasks will be performed:
1. Define user classes of service (residential, commercial, industrial, etc.) for the
development of unit costs of service and incorporate results in the study.
2. Analyze the sewer system to identify capital investment which could be directly
assigned to user classes.
3. List operating expenses by function and percentages of investment in sewer
facilities.
4. Classify operating expenses and investment in City sewer facilities to capacity,
strength and customer related cost components. This will result in separation of
costs reflecting user class capacities, sewage strength (OCSD and/or SWRCB
parameters) and customer related costs (such as billing, meter reading, etc.) and
includes a breakdown of fixed and variable costs.
5. Develop capacity, strength and customer related allocation factors and allocate
costs to user classes.
6. Derive unit capacity, strength and customer costs useful in designing proposed
sewer rate structures.
7. Calculate proposed fixed and variable revenue requirements for user classes which
reflect costs to serve.
The cost of service evaluation will allow the identification of costs of providing sewer service
to the different types of users. It enables the City to design and adopt sewer rates which are
fair and equitable to each user class and defines the revenue required from each class.
Task 7.C. - Evaluatq Ratemaking Concepts
In this task, we will evaluate optional ratemaking concepts which could be incorporated into
the recommended sewer rate structure. Among these concepts will be the desirability of
assessment of sewer charges based on water consumptionto supportwater conservation, and
the allocation and recovery of fixed and variable costs.
1.9
=IRIT "A"
0
Task 7.D. -_Develop_and_ Design_Reommended_Sewer_Rates
Using the results from previous tasks, this task will address sewer ratemaking issues and
design proposed sewer rates. The subtasks to be performed in this task are:
1. Review present sewer rates and rate structures applied to user classes.
2. Recommend sewer ratemaking concepts, including review of the Environmental
Protection Agency and State of California Water Resources Control Board
Guidelines for developing an appropriate user charge system; connection fees;
and, the relationship of fixed to variable costs in developing rate structures.
3. Develop and design sewer rates for the established user classes.
4. Demonstrate the impact of proposed sewer rates on each of the City's user
classes.
5. Review, discuss and design sewer connection fees relative to recovery of capital
improvement costs, according to the principles of AB 1600.
6. Review and evaluate alternative methodologies of billing adopted sewer rates.
This task will design and propose sewer rates and charges which can be adopted by the City
to provide funds required to continue sewer operations on a financially sound basis.
Task 7.E. - Submit SWRCB Sewer Revenue Program for FY 1993- 4
Based on the results of the sewer rate study, we will prepare the City's Sewer Revenue
Program for FY 1992-93 which must be submitted to the SWRCB. To prepare this submittal,
we propose to utilize a proprietary computer program called REVPGM which is designed to
facilitate the preparation of the SWRCB forms.
Task 7.F. - Submit Draft _and Final Resorts
In addition to the tasks described herein, Kennedy/Jenks Consultants will perform the
following subtasks:
1. Submit five (5) copies of draft report for review by the City.
2. Meet with the City (1 meeting) to review the draft report and present the results
to City staff.
3. After incorporation of City review comments, prepare twenty (20) copies of a final -
report of the sewer rate study to document the financial projections, ratemaking
concepts, cost of service allocation and proposed rates.
Task 7.G. - Assist the City with Ordinance Revisions and Support,
In addition to the preparation of the Consultants report associated with the development of
a revenue and financing plan, we will assist the City in the following subtasks:
1.10
�IIBIT ".A"
Review the City's Charter Municipal Code and the OCSD sewer use ordinance to
establish legal authority, maintenance and industrial pretreatment requirements
and Municipal Code format.
2. Assist the City in the preparation of two (2) Draft Ordinances to create a Sewer
Enterprise and establish a new sewer fund. Prepare the document using Word
Perfect 5.1 and submit a computer disc of the draft document to the City for in-
house modification and finalization.
3. Assist the City in the preparation of a Draft- Ordinance for the administration,
management and schedule of charges of the new sewer enterprise. Prepare the
document using Word Perfect 5.1 and submit a computer disc of the draft
document to the City for in-house modification and finalization.
F�iIBIT "A"
•
•
PROJECT SCHEDULE
Work can begin immediately after execution of an agreement. We have the experienced
personnel and resources needed for this project, and we are prepared to commit the key staff
through the successful completion of the City of Huntington Beach's Sewer Master Plan and
Revenue Financing Study. Please note that the proposed schedule for the project completion
is relatively compressed and dependant upon several factors outside of our control, such as
the availability of the required data and City review. Unanticipated delays by these outside
factors would prolong the schedule accordingly.
The following schedule reflects the number of weeks required to reach the identified milestone
from receipt of a notice to proceed (NTP). Milestones are described in our Project Approach
Section presented earlier in this proposal.
Milestone Description Approximate Weeks from NTP
Projected Notice To Proceed (NTP) 0
City Update of Sewer Atlas 8
Task 1 - Planning Data Collection and Review 8
Task 2 - Criteria Development and Flow Projections
Task 3 - System Configuration and Model Development
City Review of Configuration and Model *
Task 4 - Analyze Sewer and Pumping System
Task 5 - Project Operations and Maintenance Costs
Task 6 - Draft Master Plan
City Review of Draft Master Plan
Task 6 - Submit Sewer Master Plan Document
Task 7 - Develop Revenue Financing Plan
City Review of Draft Revenue Financing Plan
Task 7 - Submit Final Revenue Financing Plan
* Assumes 3 weeks for City review of draft submittals.
This schedule is shown graphically on the following page.
2.1
11
14
17
23
25
27
30
33
38
41
44
08/17/92
10/12/9 2
10/12/92
11 /02/92
1 1 /23/92
12/14/92
01 /25/93
02/08/93
02/22/93
03/15/93
04/07/93
04/28/93
05/19/93
06/15/93
EIIBIT "A"
SEWER MASTER PLAN SCHEDULE
CITY OF HUNTINGTON BEACH
WEEKS FROM NOTICE TO PROCEED
12/14/92 _ 3/15/93 5/19/9
TASK/MILESTONE DESCRIPTION NTP 4 8 12 16 " 20 24 28 32 36 40 " 44
Projected Notice To Proceed (NTP) - 8/17/92
City Update of Sewer Atlas xxxxxxxxxxxxxxxx
Task 1 - Planning Data Collaction and Review xxxxxxxxxxxxxxxx
Task 2 - Criteria Development and Flow Projections xxxxxxxxxxxXxxXxxx
Task 3 - System Configuration and Model Development xxxxxxxxxxxxxxxxxxxxx
City Review of Configuration and Model Xxxxxxxx
Task 4 - Sewer and Pumping System Analysis xxxxxxxxxxxxx
Task 5 - Develop Operation and Maintenance Costs xxxxx
Task 6 - Submit Draft Sewer Master Plan Documents xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
City Review of Draft Master Plan Documents xxxxxx
Task 6 - Submit Final Sewer Master Plan Documents XXXXXXXXX
Task 7 - Develop Draft Revenue Financing Plan xxxxxx XXXXXXXXXXX)MXXXXXXXXXXXXX
City Review of Revenue Financing Plan xxxxXxx.
Task 7 - Develop Final Revenue Financing Plan xxxxxxxx
2.2
IUMMBIT "A"
•
•
PROJECT BUDGET, MANPOWER ALLOCATION AND FEE SCHEDULE
In response to the City's Request for Proposal dated May 11, 1992 and the subsequent
scoping meeting of 10 July 1992, Kennedy/Jenks Consultants is pleased to submit herewith
the estimated fee for engineering services associated with the preparation of the Sewer
Master Plan for the City of Huntington Beach, California. As requested, a cost and labor
breakdown is provided for each of the tasks detailed in the Project Approach section of our
Proposal for Engineering Services. The tasks are summarizes as follows:
TASK SUMMARY
The proposed Scope of Services is grouped into seven tasks which are generally described as
follows:
• Task 1.- Planning Data Collection and Review
This task will focus on those items identified for review in the City's RFP.
• Task Criteria Development and Flow Projections
Task 2 will incorporate the information gathered in the previous task and include
development of design criteria and flow projections for verification during the
measurement and analysis tasks to follow.
• Task 3 - Sewer System Configuration and Model Development
This task will establish the configuration of the sewer collection and pumping
system to be modeled, develop a digitized data input file and incorporate field
observations and City provided flow monitoring data for model calibration.
• Task 4 - Sewer and PuEnl2ing System An sis
Task 4 includes modeling and analyzing the sewer collection and pumping system,
identifying current and future system deficiencies, recommending improvements
and estimating capital costs.
• Task 5 - Develop Operations and Maintenance Cost Projections
Task 5 will develop the operations and maintenance costs for inclusion in the
revenue financing plan.
• Task 6 - Submi Sewer Master Plan Documen
Task 6 will consist of compiling work from Tasks 1 - 5 and developing the draft
and final master plan documents.
3.1
EYHIBIT ifA"
• Task 7 - Develop Revenue end Finanging Plan
This task will develop a revenue and financial plan to incorporate the findings of
the master plan, design new sewer user charges, update the City's connection
fees and assist the City in the creation of a new sewer enterprise.
PROJECT BUDGET
The proposed fee for the City's Sewer Master Plan is $143,000. This fee is developed from
the City's Scope of Work, the detailed Project Approach provided in our proposal and the
subsequent scoping meeting of 10 July 1992. Per the City's Request for Proposal (RFP), this
total cost is separated into services to be performed under a fixed fee and services (meetings)
to be conducted under a time and materials not to exceed (NTE) basis. This project cost is
separated as follows:
Scope of Services Less Meetings - Lump Sum Fee = $136,000.
Seven (7) Project Meetings - Time and Materials NTE = $7,000.
Although it is difficult to estimate, we have based the modeling and data digitization labor
effort on developing 200 to 250 modeling nodes. The per task labor and cost breakdown and
a Schedule of Charges, dated January 1, 1992 for additional services are included on the
following pages.
3.2
FMIIBIT "A"
CITY OF HUNTINGTON BEACH
SEWER SYSTEM MASTER PLAN AND FINANCING PLAN BUDGET ESTIMATE -
BILLING CLASSES SUPERVISOR SENIOR GRADE 1 GRADE 2 GRADE 3 DRAFTER WORD HOURS TOTALS $
ENGINEER ENGINEER ENGINEER ENGINEER ENGINEER DESIGNER PROCESS
JOB TASKS BILLING RATES
$11B
S110
595
S83
$05
SM
S45
TASK 1-PLANNING DATA COLLECTION & REVIEW
Task 1A-Establish Project Goals
4
4
4
0
0
0
2
14
S7,3B2
Task 1 B-Review of Available Documents
0
8
e
12
0
0
2
30
$2,728
Task 1C-Review Zoning & Sewer Flow Criteria
0
4
12
s
0
0
2
28
$2eW
Task 1D-Assess Non-CltySewerFiows
0
2
4
8
0
0
2
16
$1,354
Subtotal Task 1
4
18
28
28
0
0
e
as
$7,796
TASK 2-CRITERIA DEVELOPM ENT AND FLOW PROJECTIONS
Task 2A- Prepare ServiceArea Map
0
D
4
0
0
s
0
12
3900
Task 20-Revkrw Population Projection
0
0
4
0
8
0
2
14
5990
Task 2C-Develop Crttadsand Flow Projection
0
2
e
4
16
0
2
32
$2.442
Task 2D-Task 2 Summery and Meeting
4
I
4
0
0
0
2
14
S7'3R
Subtotal Task 2
4
s
20
4
24
8
s
72
$5,714
TASK 3-SEWER SYSTEM CONFIGURATION AND MODEL DEV_EiOPMENT
Task 3A7 -Develop Sewer Modeling Schematic -
0
2
18
0
40
0
0
58
$4.340
Task 3A2-Digital Data File & Model Schematic
0
2
12
16
32
0
0
92
$4,788
Task 3A3-Develop Sewer System GIS Data File
0
0
4
D
0
20
0
24
$1.890
Task 3B-Develop Sewer Flows & Model Callbration
0
2
e
24
0
O
4
38
$3.152
Task 3C-Execute Pumping System Evaluation
2
8
8
40
0
0
e
W
S5,55s
Task 313-Task 3 Summary and Meeting
4
4
4
O
0
0
2
14
$1,382
Subtotal Task 3
s
18
52
s0
72
20
14
202
S20,878
TASK 4-SEWER AND PUMPING SYSTEM ANALYSIS
Task aA-Identify Sewer System Deficiencies
2
4
e
0
D
0
2
18
S1.526
Task 4B-Model & Analyze Existing System
2
e
24
32
80
0
4
150
$11,432
Task 4C-Compile Existing System Deficiencies
2
4
B
1s
0
4
4
38
S3,204
Task 4D-Model & Analyze Future System
2
8
1s
40
0
12
4
82
$8,916
Task 4E -Recommend Sewer System Improvements
2
4
B
18
24
1s
is
Be
$6,054
Task4F-Recommend Pumping Station Improvements
2
4
B
B
0
0
4
26
$2,280
Task 40- Provide Computer Model Training
2
0
20
0
0
0
B
30
$2,496
Task 4H-Task 4 Summary and Meeting
4
4
. 4
0
0
0
2
14
MIM
Subtotal Task 4
18
38
98
112
104
32
44
442
S35,320
TASK 5-DEVELOP O. AND M. COST PROTECTION
2
e
24
0
0
0
e
3B
S3.44e
TASK B_ SUBMIT SEWER MASTER PLAN DOCUMENT
4
28
32
0
32
24
24
144
$11.312
TASK 7-DEVELOP REVENUE AND FINANCING PLAN
Task 7A-Assess Revenue Requirements
4
80
0
0
18
'O
4
84
58292
Task 7B-Allocate Cost of Service
4
40
0
0
8
0
B
00
S5,752
Task 7C-Evaluarte Ratemaking Concepts
2
12
0
0
0
O
0
14
S1,558
Task 713-Develop & Design Recommended Rates
2
40
0
D
0
O
B
50
$4,996
Task 7E-Submit SWRCB Sewer Revenue Program
2
25
0
0
4
0
0
34
S3,570
Task 7F- Submit Drattand Final Reports
4
28
0
0
0
2
1s
50
$4,402
Task 7G -Asalst Ordinance Revisions & Support
4
48
4
0
0
0
1s
72
$8.852
Subtotal Task 7
22
250
4
0
28
2
52
364
$35.425
TOTAL HOURS
so
3W
250
224
290
Be
154
1,405
TAL DOLLARS
$7,000
$40,4BO
$24,320
$18,592
$18,9D0
$5,590
Ss,930
S119,892
AL QUALITY CONTROLIASSURANCE
20
0
0
0
0
0
0
20
$2,3s0
DJECT MANAGEMENT
0
80
0
0
0
0
0
BO
$9.0w
HER DIRECT COSTS
S2,148
13CONSULTANT - ADVANCED DIGITAL MAPPING
S12.000
TOTAL SEWER SYSTEM MASTER PLAN BUDGET ESTIMATE
$143.000
•
Is
Client/Address: City of Ountington Beach
2000 Main Street, P.O. Box 190
Huntington Beach, CA 92648
Contract/Proposal Date: 14 July 1992
Schedule of Charges
Personnel Compensation
Classification
tennedy/Jenks Consultants
Hourly Rate
Drafter[Technician .......... ................
$ 52
Designer/Senior Technican .....................
65
Engineer -Scientist, Grade 3 .....................
65
Engineer -Scientist: Grade 2 ..................
.. 83
Engineer -Scientist: Grade 1 ..............
. ...... 95
Senior Engineer -Scientist ..... . ................
. 110
Supervising Engineer -Scientist .........
. .........118
Principal/Consultant ...........................
125
Laboratory Analyst .......... ..........
...... 53
Word Processor ...............................
45
Non -Technical` ..............................
35
January 1, 1992
Nan-techn cal ti-re will be charged only for preparation of technical repors and similar material and
does not app;y to routine adm-nistrative-type activities.
Direct Expenses
Reimbursement for direct expenses, as listed below, incurred in connection with the work, will be at cost
plus ten percent for items such as:
a. Maps, photographs, reproductions, printing, equipment rental, and special supplies related to the work.
b. Consultants, soils engineers, surveyors, contractors, and other outside services_
c. Rented vehicles, local public transportation and taxis, travel and subsistence.
d. Telecommunications and delivery charges.
e. Special fees, insurance, permits, and licenses applicable to the work
f. Outside computer processing, computation, and proprietary programs purchased for the work.
Reimbursement for owned automobiles, except trucks and four-wheel drive vehicles, used in connection
with the work will be at the rate of 3511 per mile. The rate for trucks and four-wheel drive vehicles will be
$25 per day and 40" per mile.
Reimbursement 'or use of microcomputers will be at the rate of $10 per hour. Reimbursement for use of
computerized dra"ing systems (CADD) wi',' be at the rate of S20 per hour for microcomputer based
systems and $40 per hour for minicomputer based systems.
Rate for professional staff for legal proceedings or as expert witnesses will be at a rate one and one-half
times the Hourly Rates specified above.
In-house laboratory anaysis, samp'ng vehicle, and equ;oment charges will be per current rate schedule
or special quotat on.
Excise and gross receipts taxes, if any, will be added as a direct expense.
Additional processing charges will be added for other than standard invoice backup documentation
The foregoing Schedule of Charges is incorporated into the agreement for the services provided, effective
December 21, 1991 through December 18, 1992. After December 18, 1992, invoices will reflect the Schedule
of Charges currently in effect.
EMMMBIT "A"
PROJECT ORGANIZATION
Kennedy/Jenks Consultants is a multidisciplinary environmental engineering firm which has
been providing consulting services continuously for over 70 years. The firm's available staff
includes civil, sanitary, mechanical, electrical, structural, geotechnical, environmental and
chemical engineers holding professional registrations in more than 20 states and territories.
Other staff include architects, chemists, biologists, rate specialists and air quality scientists.
The firm's collective staff experience covers all phases of project planning, design, and
construction management and utility financial planning.
This section describes the project team and the organizational structure we propose for the
successful completion of the comprehensive Sewer Master Plan. Specific detailed experience
and qualifications of key project team members are presented in the Appendix.
We propose to assemble a particularly well qualified project team to prepare the.Sewer Master
Plan and revenue financing plan for the City. Since a relatively broad range of skills and
services is required, we propose to use engineers, planners, and rate specialists to perform the
work. This team of senior level staff has significant recent experience in preparing sewer
master plans, pumping system evaluations, and rate and revenue plans. This team will
efficiently combine the analytical components of the sewer master plan with the data
requirements and analysis of the revenue and financing study. This efficiency is essential to
the success of the City's Sewer Master Plan.
The following paragraphs describe the project team members, their responsibilities, and
qualifications. A project organization chart is provided at the conclusion of this section.
Lynn M. Takaichi - Officer in Charge
Mr. Lynn M. Takaichi will serve as the Officer in Charge of this study. In this capacity, he will
assist the Project Manager with the administration of the project contract and support the
resource allocation to the project.
Mr. Takaichi has served in this capacity on many master planning and financial studies. As
the District Engineer for the Castaic Lake Water Agency, he is experienced with the many
issues involved in long range planning, such as: development of capital and operational costs,
development of utility rate and revenue/financial plans, understanding legal authority issues,
and the preparation of ordinances for utility management and administration.
Roger D. Null - Project Manager
The project will be organized under the direction of Mr. Roger D. Null. As Project Manager,
Mr. Null will coordinate all administrative and management functions to assure that adequate
staffing and other resources are available to complete the work on schedule. He will also be
4.1
=IBIT "A"
responsible for the technical execution of the revenue and financial component of the
proposed study and will manage the preparation of the Sewer Master Plan to assure it is
conducted to the level of detail required for use in the revenue and financing element of the
study.
Mr. Null has served in this capacity on many recent master planning and financial studies.
He has over 15 years of experience, and specializes in utility planning and the development
of utility rate and revenue plans and municipal ordinances. In the last two years, Mr. Null has
completed eight water/wastewater rate and revenue studies, and managed two utility master
plans. These master planning projects have included system digitization for GIS compatability,
system modeling and development of CIPs for AB 1600 compliance; while the rate and
revenue studies have included development of new ordinances, assessment of water
conservation rate structures, assessment of utility system billing requirements, development
of rates, connection fees and revenue programs, and development and projection of utility
operational costs.
Harold B. Tennant, P.E. - Technical Advisor and QA/QC
Mr. Harold B. Tennant will perform the Quality Assurance/Quality Control review of the work
in progress. Mr. Tennant, one of our firm's senior staff members, will provide technical
support to the project team. He has over 30 years of experience with the planning, design,
and construction management phases of engineering projects and has worked on numerous
planning and design efforts related to wastewater facilities.
As Chief Engineer of our firm's Southern California offices, Mr. Tennant manages the firms's
overall quality control and technical review program.
Craig W. Lichty, P.E. - Project Engineer
Mr. Craig W. Lichty will serve as the project engineer for the preparation of the Sewer Master
Plan. In this capacity, he will be instrumental in the development of criteria, flow projections,
development and calibration of the sewer model, and development of a prioritized short- and
long-term capital improvement plan.
Mr. Lichty has over ten years of experience in the planning, design, and construction of sewer
conveyance, pumping, treatment and disposal systems. Within the last three years, Mr. Lichty
has completed a Wastewater Collection, Treatment, and Disposal Feasibility Study for the City
of Fillmore, a Sewer Master Plan for the City of Santa Paula, a Wastewater Engineering Study
for the Ventura Regional Sanitation District, and an update to the City of Fillmore Sewer
Master Plan. These projects typically include: establishment of land use and growth
projections, sewer flow monitoring, development of a collection system computer model,
evaluation of existing facilities, and recommendations for a facilities improvement plan.
4.2
EMMMBIT "A"
Jonathan B. Howard - Staff Engineer_ - Flow Criteria, Projections, Collection System
Hydraulics and Modelling
Mr. ,Jonathan B. Howard will support the team in the evaluation of existing population and
land use data, establishing flow criteria, and projecting sewer flows. He will assist in the
development of future sewer flows using the City's existing population growth rates, land use
projections, and future development plans. In addition, he will interface with the data
development and GIS subconsultant to establish the configuration and characteristics of the
system for the computer model, and will evaluate the model to recommend capital
improvements to address current and future collection and pumping system deficiencies.
Mr. Howard is experienced in the planning, design, and construction of sewer systems. Mr.
Howard assisted in the development of the software for computer modeling performed as part
of the Wastewater Collection, Treatment, and Disposal Feasibility Study for the City of
Fillmore, and has conducted numerous computer modelling projects.
Mr. John M. Wyckoff, P.E. - Sanitary Engineer - Pumping System Analysis
Mr. John M. Wyckoff will establish the physical condition and capacity of the City's pumping
stations through physical inspections, will investigate the.availability of standby power, and
will develop pumping system cost estimates.
Mr. Wyckoff has over 15 years experience in sanitary engineering and has specialized
expertise with system hydraulic evaluations and design of wastewater pumping systems. He
has recently performed the evaluation and design for replacement of three pumping systems
for the Central Marin Sanitation Agency. The project included design of a new pumping
system that provides flow equalization and can simultaneously pump to separate locations at
varying flow rates.
Advanced Digital Mapping - Data Development and GIS
Advanced Digital Mapping (ADM) will provide efficient and cost effective support to the
project through the extraction and digitization of record drawing information and the
development of the digital layer interface with the City's Auto Cadd based right-of-way file.
ADM will work closely with the project team to extract and input sewer system data (pipe
length, slope, and manhole depths) and input the corresponding manhole numbering system.
ADM is a specialized mapping firm with significant experience in data development and
conversion form one media source to another. ADM has provided similar services on other
utility master planning and record drawing digitization projects.
As discussed with the City, biographies of all team members and subconsultants are provided
in the Appendix.
4.3
EXHIBIT "All
SEWER MASTER PLAN
ORGANIZATION CHART
Kennedy/Jenks Consultants
CITY OF HUNTINGTON BEACH
Steve W. May
Principal Engineer
OFFICER IN CHARGE
Lynn M. Takaichi
PROJECT MANAGER
Roger D. Null
PROJECT ENGINEER
Craig W. Lichty
STAFF ENGINEERS
Jonathan B. Howard
Flow Criteria, Projections & Modelling
John M. Wyckoff
Pumping Systems Evaluation
TECHNICAL REVIEW/OA OC
Harold B. Tennent
SUBCONSULTANT
Advanced Digital Mapping
Data Development and CIS
IMMIT "A"
EXPERIENCE AND QUALIFICATIONS
This section of our proposal discusses our firm's overall experience, technical competence,
and capabilities needed to prepare the Sewer System Master Plan for the City of Huntington
Beach. In addition, descriptive materials in other key areas are included. In providing our
relevant experience for this project, we would like to emphasize the following key points:
• Kennedy/Jenks Consultants has a proven track record of engineering performance
since 1917. During this time, we have successfully completed over 3,500 projects,
with a significant number of these projects being in the field of analysis and planning
of water and wastewater systems.
• We have previously worked with the City on two projects. In the last five years, we
have desigged approximately 4 miles of 20-inch water transmission pipelines in the
downtwon area and evaluated and designed improvements to the Peck Reservoir.
• Through discussions with City staff and a review of the City's latest sewer master
planning and selected video inspection efforts, we have developed a fundamental
understanding of the City's sewer system and the availability of data to accomplish
the required services.
• Kennedy/Jenks Consultants has adapted "off -the -shelf" computer programs to
evaluate water and wastewater systems which provide an efficient and cost-
effective means of identifying system deficiencies and expansion alternatives.
• Kennedy/Jenks Consultants has assembled a project team which is well experienced
in the areas of expertise required to accomplish the Scope of Services.
GENERAL TECHNICAL CAPABILITIES
Kennedy/Jenks Consultants is a multidisciplinary environmental engineering firm which has
been providing consulting services continuously for nearly 70 years. The firm's staff of over
400 includes civil, chemical, mechanical, electrical, structural, construction and environmental
engineers holding professional registrations in more than 20 states and territories. Other
specialists include architects, chemists, biologists, toxicologists, hydrologists, rate specialists,
and air quality scientists. The firm's collective staff experience covers all phases of project
planning, design, construction management and utility financial planning. Our firm maintains
regional offices in several West Coast and Pacific cities: Irvine, Ventura, San Diego, San
Francisco, Palo Alto, Sacramento, and Bakersfield, California; Reno, and Carson City, Nevada;
and Seattle -Tacoma, Washington.
CLIENT REFERENCES
Mr. Stan Scholl
Director of Public Services
City of Santa Monica
1685 Main Street
Santa Monica, California
(310) 458-8221
Mr. Kelly Polk
Special Project Manager
Ventura Regional Sanitation District/
City of Fillmore
90401 1001 partridge Drive, Suit 150
Ventura, California 93003
(805) 658-4661
5.1
EMUBIT IV A VV
VA"
The project objectives, previously addressed in this proposal, identified key issues associated
with the successful accomplishment of the City's Sewer Master Plan and associated revenue
financing plan. Based upon these issues, we have identified the following categories
necessary to effectively perform this project and to provide additional services that may be
required by the City. Other relevant experience is presented in the following sections.
• Sewer System Master Planning Experience
• Sewer Rate and Revenue Programs
SEWER SYSTEM MASTER PLANNING EXPERIENCE
Kennedy/Jenks Consultants experience in the planning and design of sewer collection facilities
has included analysis of the existing system and conceptual layout of future systems for
expansion or improvement purposes. Long-range planning has included population projections,
system demands, projected flow requirements, determinations of existing capacity,
measurement of infiltration/inflow, overflow and exfiltration, and identification of deficiencies.
In addition, we have prepared cost estimates and implementation schedules for the renovation
and replacement of collection systems and provided financial planning to assist our clients in
implementing planned projects.
Sewer System Master Plan
City of Ontario, a i ornia
Kennedy/Jenks Consultants was recently selected by the City of Ontario to conduct a sewer
master plan of the City's 40 square miles of infrastructure. The purpose of this project was
to analyze and evaluate the impact of the City's ten year growth requirements on the existing
sewer system and assess maximum flow requirements at total City build -out. The project
included the development of a digitized utility system data base and its integration with City
ARC -INFO based GIS system, the development of current and projected land use loading
factors, the development of a computerized sewer system model to analyze over 150 drainage
basins, a flow monitoring plan for model and loading factor calibration, the evaluation of sewer
capacity deficiencies and utility replacement program, and the development of a phased capital
improvement program.
Project Participant: Roger Null
Sewer System Master Plan
City of Santa Paula, California
Kennedy/Jenks Consultants recently completed a sewer master plan for the City of Santa
Paula. The data collection phase included review of sewer line maintenance records, as -built
plans of the collection system, and interviews of City staff to identify maintenance problems
within the system. Land use information and annual treatment plant flow records were also
collected to identify system -wide infiltration/inflow and to provide a basis for estimating
sewage flows from sewer service areas within the City. A second phase included an above-
ground inspection of sewer system manholes to determine their condition, measure sewage
flows, and to get an indication of the condition of the sewer pipelines based upon their
condition at the manholes. The flow monitoring phase included selecting locations within the
collection system for monitoring of sewage flows during peak wet weather flow conditions.
Wastewater flows were continuously recorded during this phase. The last phase consisted
of a television inspection of selected sewer lines followed by submittal of final master plan
documents.
Project Participants: Lynn M. Takaichi, Harold B. Tennant and Craig Lichty
5.2
=IBIT "A"
Sewer System Master Plan
Cily of Fillm re C lifornia
Kennedy/Jenks Consultants conducted a sewer master plan to evaluate the existing condition
of the City's sewage collection system capacity and assist the City in planning for future
infrastructure needs. The project included determining actual flow conditions, documenting
land use projections and population, modeling of the sewer system and development of a
revenue program and capital improvement program. Sewer system alternatives were analyzed
to consider diverting flows in order to optimize the utilization of the existing system.
Project Participants: Lynn M. Takaichi, Harold B. Tennant and Craig Lichty
Sewer System Mager Plan
City of Calexico California
Kennedy/Jenks Consultants was retained to provide a 20-year Master Plan of Wastewater
Facilities for the City of Calexico. As a community of 20,000 residents, Calexico is
experiencing rapid growth estimates to have a population of 40,000 by 2005. The City had
several trunk sewers at capacity and had reached capacity in its wastewater treatment
facilities. Kennedy/Jenks Consultants prepared a comprehensive master plan of wastewater
facilities which included documentation of all sewers with the City, preparation of sewer
system maps showing each sewer and sewage lift stations within the City and analysis of the
existing system. The master plan determined available capacity within the sewer system and
provided for a detailed plan of sewer improvements. These improvements were necessary to
accommodate near -term developments in manufacturing and commercial industries as well as
long-term residential development within the City. Kennedy/Jenks Consultants also prepared
a comprehensive financial plan in order to establish a workable capital improvement program
for the City's near -term development and establish available financing mechanisms for the
City's 20-year development plan.
Project Participants: Lynn M. Takaichi and Harold B. Tennant
Wastewater Utility Management Plan
City of Henderson, Nevada
Kennedy/Jenks Consultants prepared a twenty year wastewater utility management plan for
the City of Henderson to provide them with a flexible planning tool for forecasting the
schedule and cost of new collection facility requirements. The project involved selection of
flow and population parameters, development of peaking factors curves, modeling of the
existing collection system and computer forecasting for identifying and prioritizing the capital
improvement requirements. The computer model was provided to the City for ongoing
development of "what if" scenarios.
Project Participant: Roger Null
Unit W_(Phase 1) Improvements
City of Thousand Oaks
Thousand Oaks C lifornia
Kennedy/Jenks Consultants was responsible for field and television inspection of approxi-
mately 7,000 feet of 18- through 36-inch diameter gravity trunk sewer, and field inspection
of 3,000 feet of 30-inch diameter pressure sewer and six collector sewers suspended on the
side of a canyon. Kennedy/Jenks Consultants developed and evaluated alternatives for
5.3
FKHIBIT "A"
rehabilitation of the facilities, including slip -lining, in -place reconstruction, repair, replacement,
and rerouting of existing facilities. Conceptual designs, cost estimates, and an implementation
plan were developed for the recommended alternatives. Estimated capital cost for the project
is approximately $3.1 million, with an estimated completion date of mid-1994.
Project Participant: Johnathon B. Howard
om reh nsive Sew ra a Plan
Pierce County. Washington .
Kennedy/Jenks Consultants has completed the development of a total drainage basin
sewerage plan and implementation program for an $84 million wastewater facilities program
which will provide sewers for an 85-square-mile service area. The facilities include sewage
collection systems, pump stations, and major interceptors, ranging in size from 8-inch
collection systems to 54-inch interceptors. A computer program was utilized for the system
analysis, assessment proceedings and for design. The implementation phase was started in
1972 and an Environmental Impact Statement for a major current phase was completed. This
project has included joint projects for consolidation of service with the City of Tacoma to
provide the sewering of unsewered areas.
Project Participant: Harold B. Tennant
C si as Springs Wastewater Collec ion S st m
Oak View Sanitary District
Oak View. California
Kennedy/Jenks Consultants performed engineering services for the proposed Casitas Springs
Wastewater Collection System. The system would consist of approximately 7,400 feet of
8-inch gravity sewer pipeline and would serve 150 parcels, primarily residential. Branched
sewer pipelines are included to provide all parcels with reasonable accessibility to the sewer
system. The facility plan included an area reconnaissance survey, projection of future flows,
evaluation of alternative system .layouts, and a recommended final system layout and
estimated construction cost. Alternative financing methods, including assessment district and
certificates of participation were studied. CEQA documents were prepared for this proposed
collection System.
Project Participant: Lynn M. Takaichi
Exfil ra i n Ou flow Study,
South Tahoe Public L
)tility District
North Tahoe Public Utility District
Tahoe City Public Utility District
South Lake Tahoe California
Kennedy/Jenks Consultants conducted an extensive evaluation of sewers for three separate
districts in the Tahoe Basin to determine if wastewater from sanitary sewers could be leaking
and contributing nutrients to Lake Tahoe. We conducted a comprehensive field investigation
of approximately 26,000 feet of sewer main and 20,000 feet of laterals. The investigation
included smoke testing of sewers and a two-phase flow study. During the first phase, flumes
were placed in selected manholes typifying drainage areas, and flow measurements were
made during the wet and dry seasons. Results indicated that more extensive flow monitoring
and a TV inspection of sewers were needed. These studies were performed during Phase 11.
In addition to conducting field investigations, we prepared a study report which evaluated
5.4
M_MBIT 'vA'r
alternative sewer repair and replacement measures and recommended specific correction
actions. These actions included sewer repair by slip lining, replacement of badly damaged
sewers, and manhole repairs. We recently completed design specifications for these measures
and are scheduled to provide partial construction management services.
Project Participant: Harold B. Tennant
Wastewater Flow-Stud�c
California Institution_for Women
California Denar ment of Corrections
Chino. Calif nia
Kennedy/Jenks Consultants recently completed a wastewater flow study for the California
Department of Corrections at the California Institute for Women. The purpose of the flow
study was to verify current wastewater flows, develop flow generation factors and assess the
accuracy of the flow monitoring equipment.
SEWER RATE STUDIES AND REVENUE PROGRAMS
The staff of Kennedy/Jenks Consultants are experienced in the development of rates, cost of
service allocations and design of revenue programs. This experience includes determination
of revenue and funding requirements, financial and load forecasts, implementation of water
sampling plans, sampling design and interpretation of results, allocations of costs of service
(capital costs and operating expenses) to user classes, rate of return analysis, analysis of
alternative ratemaking concepts including water conservation, development of user charge
systems and rates, review of allocation procedures for common support costs, development
of capital facility charges (connection fees) in compliance with AB 1600, billing system
implementation support and assistance with financial bonding. Several of these projects are
listed below.
Wastewater Rae Study and Revenue Program
City of Santa Monica
Santa Monica. California
Kennedy/Jenks Consultants was engaged to prepare a wastewater revenue program for the
City of Santa Monica to a $68 million revenue bonding program. This project involved the
design of wastewater user rates for residential, commercial and industrial users and the
development of capital facility charges for AB 1600 compliance. These rates were developed
from a detailed cost of service analysis where costs were parameterized in terms of both
quantity and quality of flow. Final rates were designed to support water conservation with
a variable rate component, while the fixed component was distributed within customer the
customer class based on water meter size. The cost of service analysis and subsequent
revenue program were prepared in accordance with the State of California Water Resources
Control Board. • Assistance was provided in the preparation and presentation of rate and
financial information to the municipal bond rating agencies and public forums.
Project Participants: Roger Null and Lynn M. Takaichi
5.5
=IBIT "A"
Wastewater _Rate_and_Study Revenue Program_
5usanville Consolidated Sanitary District
Susanville. California
In conjunction with a wastewater master plan, Kennedy/Jenks Consultants developed a
revenue and financial plan for the effective implementation of the recommended capital
improvement costs. The revenue plan assessed the rate and revenue impact of new growth
and incremental increases in costs for the projected 5 year planning period and .researched
applicable grants to assist in the financing of unsewered areas. The capital costs associated
with the septic system conversion, were converted to debt service and a revenue plan
developed to include unique connection fees and surcharges for each of the annexation areas.
These costs were developed in compliance with AB 1600.
Project Participant: Roger Null
Wastewater Rates Study
Coachella Sanitary District
City of Coachella, California
Kennedy/Jenks Consultants conducted a review of the financial condition of the Coachella
Sanitary District and a Wastewater Rates Study in anticipation of the expansion of the
Wastewater Treatment System capacity. The study consisted of a review of current revenue
requirements, a study of future revenue requirements and the development of a recommended
revenue plan. In addition to the existing fixed rate structure, variable rate structures based
upon the amount of water usage were examined. Assistance to the Coachella Sanitary
District was also provided in evaluating mechanisms for financing approximately $2,500,000
in capital improvements. Certificates of Participation were subsequently obtained at very
favorable terms.
Project Participant: Lynn M. Takaichi
Water and Sewer Revenue Program
Westboro Municipal Water District
Project included the development of a capital asset inventory of water and sewer facilities, the
development of current replacement cost and current levels of accumulated depreciation. in -
conjunction with this capital asset replacement study, the project included the development
of a water and sewer revenue program to assess the required impact of the capital
replacement program on existing rates, an assessment of District funding opportunities and
use of capital reserve funds for rate stabilization.
Project Participant: Roger Null
5.6
IMMIT "A"
•
•
DESCRIPTION OF PRODUCT
TO describe the final product, the proposed project team has developed a draft table
of contents for the City of Huntington Beach's Sewer Master Plan. This table of
contents is based on our project understanding, the City's Scope of Work, our
proposed Project Approach and our experience on similar projects and is shown as
follows:
SEWER SYSTEM MASTER PLAN
DRAFT TABLE OF CONTENTS
Ch�p�#er Title
EXECUTIVE SUMMARY
1 INTRODUCTION
Background
Authorization
Scope of Service
Conduct of the Study
Abbreviations and Definitions
2 STUDY AREA, LAND USE AND POPULATION
Study Area
Existing Boundaries
Study Area Description
Land Use
Existing Land Use
Ultimate Land Use
Land Use Development Projections
Population
Historical and Current Population
Future Population Projections
6.1
EMIMIT "A"
3 EXISTING SEWER SYSTEM
System Overview
City Drainage Basins
Orange County Sanitation District (OCSD)
Existing Collection System
Existing Pumping Station System
Existing Pumping Station System Deficiencies
Flow Metering
Collection System Pipe Conditions
Existing Collection System Deficiencies
Sewer System Design Criteria
4 SEWER FLOWS
General
Historical Sewer Flows
Seasonal Fluctuation
Peaking Factor Criteria
Infiltration/inflow
Field Investigation and Flow Monitoring
Sewer Loadings
Residential
Commercial
Industrial
Public/institutional
Open Space
Non City Flows
Flow Verification
Water Conservation Impacts
Projected Sewer Flows
5 ANALYSIS OF EXISTING SEWER FACILITIES
Analysis of the Existing Collection System
Development of Hydraulic Computer Model
Hydraulic Modeling Schematic
OCSD Trunk System
Pumping Station Testing and Analysis
Existing System Deficiencies and Potential Problem Areas
Summary
Analysis of Pumping Station System
Current Loads
Projected Loads
Summary
6.2
MMIBIT "A"
6 PROPOSED SEWER SYSTEM IMPROVEMENTS
Approach to Developing System Improvements
Overview of Design Criteria, Facility Deficiencies and Proposed
.System Improvements
System Deficiencies
Existing Deficiencies
Projected Deficiencies
Recommended Sewer System Improvements
Recommended System Improvements Schedule and Cost Estimates
AB 1600 Capital Improvement Allocation
Recommended Operation and Maintenance Costs
7 REVENUE AND FINANCING PLAN
Current Revenue Requirements
Historical Revenues and Expenses
FY 1992-93 Operating and Capital
Future Revenue Requirements
Customer Growth and Sewer Flow
Operating Expense Projections
Capital Expenditures
Financing Plan
Debt Service Requirements
Potential Sources of Revenues
Present Sewer Rates
Proposed Sewer Rates
Present Capital Facility Charges
Proposed Capital Facility Charges
Summary of Proposed Sewer Rates
APPENDICES
A Sewer System Inventory Listing
B Hydraulic Modeling Computer Data
C Flow Monitoring Data
D Pump Station Pump Curves
E Ordinances of Sewer Rates and Charges
6.3
Budget
Projections
E HIBIT 'RA"