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File #: 18-447
MEETING DATE: 11/19/2018
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Fred A. Wilson, City Manager
PREPARED BY: Travis K. Hopkins, PE, Director of Public Works
Subiect:
Approve and authorize execution of Professional Services Contracts for On Call Material
Testing and Engineering Services with AESCO, Inc., Twining, Inc., and Leighton Consulting,
Inc., each in an amount not to exceed $250,000
Statement of Issue:
The Public Works Department requires on call material testing and engineering services to support
staff for the design and construction of capital improvement projects, which are identified in the
annual capital improvement program.
Financial Impact:
The City's adopted FY 2018/19 Capital Improvement Programs (CIP) Budget totals $24.7 million for
approved projects citywide. Each approved CIP project has a budget containing sufficient funding for
design, environmental, engineering, construction, project management and other required costs. The
three (3) recommended material testing and engineering service contracts have a maximum value of
$750,000 over the next three years and will be funded on an as -needed basis within each project's
individual CIP budget. As such, no additional funding is required by this action.
Recommended Action:
*A) Approve and authorize the Mayor and City Clerk to execute a $250,000 "Professional Services
Contract between the City of Huntington Beach and AESCO, Inc. for On Call Material Testing and
Engineering Services;" and,-kikA
-B) Approve and authorize the Mayor and City Clerk to execute a $250,000 "Professional Services
Contract between the City of Huntington Beach and Twining, Inc. for On Call Material Testing and
Engineering Services;" and, :A(;&
CTApprove and authorize the Mayor and City Clerk to execute a $250,000 "Professional Services
Contract between the City of Huntington Beach and Leighton Consulting, Inc. for On Call Material
Testing and Engineering Services."
Alternative
Do not authorize the contracts and direct staff with an alternate action. Budgeted Capital Projects
City of Huntington Beach Page 1 of 3 Printed on 11/15/2018
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File #: 18-447 MEETING DATE: 11/19/2018
could be delayed until new contracts are approved.
Analysis:
On November 28, 2017, the City advertised a Request for Qualifications ("RFQ") for On -Call
Engineering and Professional Consulting Services. Proposals were requested and submitted in
compliance with Chapter 3.03 of the Huntington Beach Municipal Code.
Fourteen (14) proposals were received for material testing and engineering services. In accordance
with qualifications -based selected procurement per the Federal "Brooks Act," State SB 419, and the
City of Huntington Beach Municipal Code Section 3.03 "Professional Services", the Public Works
Department established a review board. Proposals were evaluated and ranked by a three (3)
member panel review team established by the Public Works Department. The reviewers were a
Senior Traffic Engineer, and two (2) Public Works Contract Administrators. After conducting the
entire evaluation process, including negotiation for competitive rates, the top three (3) firms were
selected to increase the opportunity for competitive proposals for future projects from qualified on -call
consultants. They are AESCO, Inc., Twining, Inc., and Leighton Consulting, Inc. A summary of the
evaluation sheets for the top (3) firms, and the fourth (4) firm not selected, are shown in Attachment
4.
The recommended contracts are to support staff for material testing and engineering services for
various capital improvement projects. These services have historically been utilized to supplement
City staff to meet annual CIP goals, as an extension of staff and/or to provide required expertise for
unique projects. It is anticipated that these services will be required based on past years. Each
project is evaluated on a case -by -case basis to determine if these as -needed services are necessary.
The City's Capital Improvement Program ("CIP") Fiscal Year 2018/19 CIP totals $24.7 million in new
projects. Typical design and construction support costs from use of consultants on a CIP project can
vary between ten (10) to twenty (20) percent of total costs for a CIP project. Therefore, it is practical
to conservatively estimate minimum annual consultant costs would be approximately $2.4 million to
the City for total CIP projects or $6 million within the next three (3) years.
Material testing and engineering services are typically required for all CIP projects, such as street
improvements, traffic signal improvements, water improvements, sewer improvements, and other City
infrastructure improvements. Therefore, these consultants were selected to meet the projected
workload over the next three years with a total contract limit of $750,000.
This agenda item does not require Public Works Commission Action.
Environmental Status:
Not applicable.
Strategic Plan Goal:
Enhance and maintain infrastructure
Attachment(s):
1. Professional Services Contract between the City of Huntington Beach and AESCO, Inc. for On
City of Huntington Beach Page 2 of 3 Printed on 11/15/2018
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File #: 18-447 MEETING DATE: 11/19/2018
Call Material Testing and Engineering Services.
2. Professional Services Contract between the City of Huntington Beach and Twining, Inc. for On
Call Material Testing and Engineering Services.
3. Professional Services Contract between the City of Huntington Beach and Leighton
Consulting, Inc. for On Call Material Testing and Engineering Services.
4. Professional Service Award Analysis for AESCO Inc., Twining, Inc., and Leighton Consulting,
Inc., and Vendor #4
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other communications will be sent by notifying the other party via personal delivery, a reputable
overnight carrier or U. S. certified mail -return receipt requested:
TO CITY:
City of Huntington Beach
ATTN: Joseph Dale
2000 Main Street
Huntington Beach, CA 92648
17. CONSENT
TO CONSULTANT:
Leighton Consulting, Inc.
ATTN: Thomas C. Benson, Jr.
17781 Cowen
Irvine, CA 92614
(909) 527-8771
When CITY's consent/approval is required under this Agreement, its
consent/approval for one transaction or event shall not be deemed to be a consent/approval to any
subsequent occurrence of the same or any other transaction or event.
18. MODIFICATION
No waiver or modification of any language in this Agreement shall be valid unless in
writing and duly executed by both parties.
19. SECTION HEADINGS
The titles, captions, section, paragraph and subject headings, and descriptive phrases
at the beginning of the various sections in this Agreement are merely descriptive and are included
solely for convenience of reference only and are not representative of matters included or excluded
from such provisions, and do not interpret, define, limit or describe, or construe the intent of the
parties or affect the construction or interpretation of any provision of this Agreement.
20. INTERPRETATION OF THIS AGREEMENT
The language of all parts of this Agreement shall in all cases be construed as a
whole, according to its fair meaning, and not strictly for or against any of the parties. If any
provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be
unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining
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PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
LEIGHTON CONSULTING, INC.
FOR
ON CALL MATERIAL TESTING AND ENGINEERING SERVICES
THIS AGREEMENT ("Agreement") is made and entered into by and between the City of
Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as
"CITY," and Leighton Consulting, Inc., a California corporation hereinafter referred to as
"CONSULTANT."
WHEREAS, CITY desires to engage the services of a consultant to provide on call material
testing and engineering services; and
Pursuant to documentation on file in the office of the City Clerk, the provisions of the
Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service
contracts have been complied with; and
CONSULTANT has been selected to perform these services,
NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows:
I . SCOPE OF SERVIC
CONSULTANT shall provide all services as described in Exhibit "A," which is
attached hereto and incorporated into this Agreement by this reference. These services shall
sometimes hereinafter be referred to as the "PROJECT."
CONSULTANT hereby designates Thomas C. Benson, Jr. who shall represent it and
be its sole contact and agent in all consultations with CITY during the performance of this
Agreement.
2. CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly with CONSULTANT in the
performance of this Agreement.
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I
. TERM; TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of CONSULTANT are to
commence on JNdV /qlk'. 201"10) (the "Commencement Date"). This Agreement
shall automatically terminate three (3) years from the Commencement Date, unless extended or
sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no
later than three (3) years from the Commencement Date. The time for performance of the tasks
identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be
amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT.
In the event the Commencement Date precedes the Effective Date, CONSULTANT
shall be bound by all terms and conditions as provided herein.
4. COMPENSATION
In consideration of the performance of the services described herein, CITY agrees to
pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is
attached hereto and incorporated by reference into this Agreement, a fee, including all costs and
expenses, not to exceed Two Hundred and Fifty Thousand Dollars ($250,000).
5. EXTRA WORK
In the event CITY requires additional services not included in Exhibit "A" or
changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such
work only after receiving written authorization from CITY. Additional compensation for such extra
work shall be allowed only if the prior written approval of CITY is obtained.
6. METHOD OF PAYMENT
CONSULTANT shall be paid pursuant to the terms of Exhibit "B."
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7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that title to all materials prepared hereunder, including,
without limitation, all original drawings, designs, reports, both field and office notices, calculations,
computer code, language, data or programs, maps, memoranda, letters and other documents, shall
belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or
termination of this Agreement or upon PROJECT completion, whichever shall occur first. These
materials may be used by CITY as it sees fit.
8. HOLD HARMLESS
CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless
CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against
any and all claims, damages, losses, expenses, judgments, demands and defense costs (including,
without limitation, costs and fees of litigation of every nature or liability of any kind or nature)
arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any)
negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of
its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees
except such loss or damage which was caused by the sole negligence or willful misconduct of
CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall
approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and
liability regardless of whether any insurance policies are applicable. The policy limits do not act as
limitation upon the amount of indemnification to be provided by CONSULTANT.
9. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall obtain and furnish to CITY a professional liability insurance
policy covering the work performed by
it hereunder. This
policy
shall
provide coverage for
CONSULTANT's professional liability
in an amount not
less
than
One Million Dollars
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($1,000,000.00) per occurrence and in the aggregate. The above -mentioned insurance shall not
contain a self -insured retention without the express written consent of CITY; however an insurance
policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims -made
policy shall be acceptable if the policy further provides that:
A. The policy retroactive date coincides with or precedes the initiation of the
scope of work (including subsequent policies purchased as renewals or
replacements).
B. CONSULTANT shall notify CITY of circumstances or incidents that might
give rise to future claims.
CONSULTANT will make every effort to maintain similar insurance during the
required extended period of coverage following PROJECT completion. If insurance is terminated
for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two
(2) years to report claims arising from work performed in connection with this Agreement.
If CONSULTANT fails or refuses to produce or maintain the insurance required by
this section or fails or refuses to furnish the CITY with required proof that insurance has been
procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to
forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid
for its time and materials expended prior to notification of termination. CONSULTANT waives the
right to receive compensation and agrees to indemnify the CITY for any work performed prior to
approval of insurance by the CITY.
10. CERTIFICATE OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT shall
furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the
foregoing insurance coverage as required by this Agreement; the certificate shall:
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A. provide the name and policy number of each carrier and policy;
B. state that the policy is currently in force; and
C. shall promise that such policy shall not be suspended, voided or canceled by
either party, reduced in coverage or in limits except after thirty (30) days'
prior written notice; however, ten (10) days' prior written notice in the event
of cancellation for nonpayment of premium.
CONSULTANT shall maintain the foregoing insurance coverage in force until the
work under this Agreement is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverage shall not derogate
from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this
Agreement. CITY or its representative shall at all times have the right to demand the original or a
copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the
premiums on the insurance hereinabove required.
11. INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of this
Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT
shall secure at its own cost and expense, and be responsible for any and all payment of all taxes,
social security, state disability insurance compensation, unemployment compensation and other
payroll deductions for CONSULTANT and its officers, agents and employees and all business
licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder.
12. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike manner.
CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and
whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall
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be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the
event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at
the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT.
13. ASSIGNMENT AND DELEGATION
This Agreement is a personal service contract and the work hereunder shall not be
assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the
prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all
approved assignees, delegates and subconsultants must satisfy the insurance requirements as set
forth in Sections 9 and 10 hereinabove.
14. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or material
produced as a result of this Agreement.
15. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY employee in
the work performed pursuant to this Agreement. No officer or employee of CITY shall have any
financial interest in this Agreement in violation of the applicable provisions of the California
Government Code.
16. NOTICES
Any notices, certificates, or other communications hereunder shall be given either by
personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as
the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and
depositing the same in the United States Postal Service, to the addresses specified below. CITY and
CONSULTANT may designate different addresses to which subsequent notices, certificates or
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covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent
upon any other unless so expressly provided here. As used in this Agreement, the masculine or
neuter gender and singular or plural number shall be deemed to include the other whenever the
context so indicates or requires. Nothing contained herein shall be construed so as to require the
commission of any act contrary to law, and wherever there is any conflict between any provision
contained herein and any present or future statute, law, ordinance or regulation contrary to which
the parties have no right to contract, then the latter shall prevail, and the provision of this
Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to
bring it within the requirements of the law.
21. DUPLICATE ORIGINAL
The original of this Agreement and one or more copies hereto have been prepared
and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the
date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed
an original instrument as against any party who has signed it.
22. IMMIGRATION
CONSULTANT shall be responsible for full compliance with the immigration and
naturalization laws of the United States and shall, in particular, comply with the provisions of the
United States Code regarding employment verification.
23. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any
subcontractor work involving legal services, and that such legal services are expressly outside the
scope of services contemplated hereunder. CONSULTANT understands that pursuant to
Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for
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CITY; and CITY shall not be liable for payment of any legal services expenses incurred by
CONSULTANT.
24. ATTORNEY' S FEES
In the event suit is brought by either party to construe, interpret and/or enforce the
terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear
its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's
fees from the nonprevailing party.
25. SURVIVAL
Terms and conditions of this Agreement, which by their sense and context survive
the expiration or termination of this Agreement, shall so survive.
26. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the laws of the
State of California.
27. SIGNATORIES
Each undersigned represents and warrants that its signature hereinbelow has the
power, authority and right to bind their respective parties to each of the terms of this Agreement,
and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
28. ENTIRETY
The parties acknowledge and agree that they are entering into this Agreement freely
and voluntarily following extensive arm's length negotiation, and that each has had the opportunity
to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and
agree that no representations, inducements, promises, agreements or warranties, oral or otherwise,
have been made by that party or anyone acting on that party's behalf, which are not embodied in this
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Agreement, and that that party has not executed this Agreement in reliance on any representation,
inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this
Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the
parties respecting the subject matter of this Agreement, and supersede all prior understandings and
agreements whether oral or in writing between the parties respecting the subject matter hereof.
29. EFFECTIVE DATE
This Agreement shall be effective on the date of its approval by the City Council.
This Agreement shall expire when terminated as provided herein.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by
and through their authorized officers.
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EXHIBIT "A"
A. STATEMENT OF WORK: (Narrative of work to be performed)
CONSULTANT shall provide consulting services on an'as-needed' basis for projects to be
determined during the term of the agreement. During the term of the agreement, CITY may elect to
solicit proposals from CONSULTANT. CITY shall issue task order for each project based upon the
scope of services, work schedule, and fee proposal submitted to CITY for its review and approval.
B. CONSULTANT'S DUTIES AND RESPONSIBILITIES:
CONSULTANT'S duties and responsibilities shall be per CONSULTANT'S Statement of
Qualification (Exhibit A), consistent with the City of Huntington Beach Request for Qualifications
for On Call Material Testing and Engineering Services. Upon award, and the contract period, if
CONSULTANT chooses to assign different personnel to the project, CONSULTANT must submit
the names and qualifications of these staff to CITY for approval before commencing work.
CONSULTANT shall comply with all Local Assistance Procedures Manual (LAPM), the Caltrans
Construction Manual, the Federal Highway Administration requirements, and Caltrans A&E
Sample Contract Language known as Exhibit 10-R, which includes, Caltrans Consultant Proposal
DBE Commitment known as Exhibit 10-01 and/or 10-02, and Caltrans Disclosure of Lobbying
Activities known as 10-Q (Exhibit C).
C. CITY'S DUTIES AND RESPONSIBILITIES:
1. Furnish scope of work request for each project.
2. Furnish construction plans and specifications to the CONSULTANT.
D. WORK PROGRAM/PROJECT SCHEDULE:
A project schedule will be developed for each project assigned by CITY.
EXHIBIT A
EXHIBIT "B"
Payment Schedule (Hourly Payment)
A. Hourly Rate
CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost
schedule:
B. Travel Charges for time during travel are not reimbursable.
C. Billing
All billing shall be done monthly in fifteen (15) minute increments and matched to an
appropriate breakdown of the time that was taken to perform that work and who
performed it.
2. Each month's bill should include a total to date. That total should provide, at a glance,
the total fees and costs incurred to date for the project.
3. A copy of memoranda, letters, reports, calculations and other documentation prepared
by CONSULTANT may be required to be submitted to CITY to demonstrate progress
toward completion of tasks. In the event CITY rejects or has comments on any such
product, CITY shall identify specific requirements for satisfactory completion.
4. CONSULTANT shall submit to CITY an invoice for each monthly payment due.
Such invoice shall:
A) Reference this Agreement;
B) Describe the services performed;
C) Show the total amount of the payment due;
D) Include a certification by a principal member of CONSULTANT's firm that
the work has been performed in accordance with the provisions of this
Agreement; and
E) For all payments include an estimate of the percentage of work completed.
Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is
making satisfactory progress toward completion of tasks in accordance with this
Agreement, CITY shall approve the invoice, in which event payment shall be made
within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be
unreasonably withheld. If CITY does not approve an invoice, CITY shall notify
CONSULTANT in writing of the reasons for non -approval and the schedule of
performance set forth in Exhibit "A" may at the option of CITY be suspended until
the parties agree that past performance by CONSULTANT is in, or has been brought
into compliance, or until this Agreement has expired or is terminated as provided
herein.
I
Exhibit B
Any billings for extra work or additional services authorized in advance and in writing
by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the
information required above, and in addition shall list the hours expended and hourly
rate charged for such time. Such invoices shall be approved by CITY if the work
performed is in accordance with the extra work or additional services requested, and if
CITY is satisfied that the statement of hours worked and costs incurred is accurate.
Such approval shall not be unreasonably withheld. Any dispute between the parties
concerning payment of such an invoice shall be treated as separate and apart from the
ongoing performance of the remainder of this Agreement.
Exhibit B
1
2
3
4
5
6
7
8
9
10
11
12
l3
14
15
16
17
18
19
20
21
22
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27
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PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
LEIGHTON CONSULTING, INC.
FOR
ON CALL MATERIAL TESTING AND ENGINEERING SERVICES
Table of Contents
Scope of Services
CityStaff Assistance................................................................................................2
Term; Time of Performance.....................................................................................2
Compensation..........................................................................................................2
ExtraWork...............................................................................................................2
Methodof Payment..................................................................................................3
Disposition of Plans, Estimates and Other Documents ............................................
HoldHarmless.........................................................................................................3
Professional Liability Insurance.............................................................................4
Certificate of Insurance............................................................................................5
Independent Contractor............................................................................................6
Terminationof Agreement.......................................................................................6
Assignment and Delegation......................................................................................6
Copyrights/Patents.. ............ I ......................
I ...................... ... I ................................... 7
City Employees and Officials..................................................................................7
Notices.........................................................................................7
Consent....................................................................................................................8
Modification.............................................................................................................
8
SectionHeadings.....................................................................................................8
Interpretation of this Agreement..............................................................................8
DuplicateOriginal....................................................................................................9
Immigration...............................................................................................................9
Legal Services Subcontracting Prohibited
................................................................9
Attorney's Fees..........................................................................................................10
Survival.....................................................................................................................10
GoverningLaw.........................................................................................................10
Signatories.................................................................................................................10
Entirety......................................................................................................................10
EffectiveDate.................................................................................
I I
Client#: 1257049 305LEIGHGRO
ACORD.. CERTIFICATE OF LIABILITY INSURANCE DATE(MM(DD/YYYY)
6/01 /2018
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND ORALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
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IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT KathyKWatersNAME:BB&T Insurance Services PHONE,
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(A/C, NoExt)• 714 9412938
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2400 E Katella Ave. Suite 1100 aoDREss:
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INSURER(S) AFFORDING COVERAGE NAIC #
Anaheim, CA 92806 INSURER A: g+ I n Company 19437
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17781 Cowan Ste, 100
Irvine, CA 92614-6009
INSURER B : T—ol— mdamnrty, Co of CT
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POLICIES
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REDUCED
BY PAID CLAIMS.
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DESCRIPTION OF OPERATIONS! LOCATIONS! VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
Additional Insured applies on General Liability per Lexington's Additional Insured
Owners, Lessees or Contractors endorsement LX4316 06114 and LX9605 10101 attached to the General Liability
policy as required by written contract. Primary wording applies to General Liability per Lexington's
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Additional Insured applies on Automobile Liability per Traveler's Blanket Additional Insured endorsement
(See Attached Descriptions)
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(LC)City of Huntington Beach
2000 Main St
Huntington Beach, CA 92648
ACORD 25 (2016/03) 1 of 2
#S20122833/M19527985
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THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
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AUTHORIZED REPRESENTATIVE
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The ACORD name and logo are registered marks of ACORD
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•,�.�� Statement of Qualifications to Provide
-Call Construction Material Testing Services
"A" ity of Huntington Beach, Public Works Department
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City of Huntington Beach, Public Works Department
On -Call Construction Material Testing Services
TABLE OF CONTENTS
Cover Letter
Vendor Application Form
3
Pre -Qualification Form
$
Firm Qualifications
6
Staffing
12
Availability of Staff
12
Organization Chart
13
Understanding and Approach
14
Factors Important to Projects
15
Field Testing
16
Laboratory Testing
17
Appendix Section 18
Resumes 19
Samples of Field Reports 29
COST PROPOSAL (Separate Envelope)
Caltrans Forms
Leighton 0 1 P a g e
Leighton Consulting, Inc.
A LEIGHTON GROUP COMPANY
Jim Slobojan
City of Huntington Beach, Fiscal Services Division
2000 Main Street
Huntington Beach, CA 92648
January 10, 2017
IR17-612
Subject: Request for Qualifications (RFQ) for On -Call Construction Materials Testing Services
for City of Huntington Beach Public Works Department
As one of your current on -call consultants for materials testing services, Leighton Consulting, Inc.
(Leighton) is thrilled to present this proposal to the City of Huntington Beach. We acknowledged
receipt of Addenda 1, 2 and 3. We have experience working directly for you on your current projects
and are committed to assisting your staff with additional federal and state grant -funded projects. We
have additional resources available to provide you with the excellent service and technical expertise you
have come to expect from Leighton. In addition to the city, we have provided on -call materials testing
services for hundreds of municipal clients throughout Orange County. Some of our projects have
construction value in excess of a billion dollars and we have won over 50 engineering excellence
awards. Our 56-year history will benefit the City with familiarity of relevant state and local testing
standards and codes and state and federal grant -funding requirements necessary to keep your projects
compliant and on schedule.
Leighton is a local firm with deep roots in the community. We have several senior principals and staff
that live in Huntington Beach. This has allowed us to work closely with City staff on our current
projects. We're so close --it's easy for us to serve even your last minute needs. Leighton has worked in
the City on large-scale projects, such as the mass grading, testing and inspection work in the overall
Seacliff specific plan area. We have worked in the downtown area on multiple commercial sites.
Leighton has worked along Pacific Coast Highway at the Waterfront Hilton. Currently, we are working
on schools in the Oak View neighborhood and for Ocean View School District providing materials
testing services. In addition, Leighton has done numerous pipeline, road improvement, traffic, parking
and pavement projects throughout the City.
17781 Cowan ■ Irvine, CA 92614-6009
949.250.1421 ■949.250.1114 Fax
Based on the project scope, we can provide either Acceptance Testing or Independent Assurance Testing
services for your projects. Leighton will staff your projects primarily out of our Irvine office. Our field
technicians possess many Caltrans certifications and their performance will be supervised under
registered professionals. As part of our quality assurance program, our in-house scheduler will confirm
that our field staff, before they are sent to your site, will have the appropriate equipment and
certifications.
The Leighton team has extensive combined experience working with Caltrans Standard Specifications
and will always carefully review each project's special provisions prior to staffing a project. We have
the City's QAP and will follow it closely in conjunction with our internal QA/QC plan to make sure that
nothing on your projects is missed.
Having provided services for many federally funded projects either directly or indirectly, we are familiar
with the requirements of the Federal Contract Compliance Manual. We recently successfully passed a
Caltrans/FHWA pre -award audit performed by OCTA. Leighton also understands that our proposed
staff will be paid utilizing current prevailing wage rates when appropriate. Leighton is registered with
the Department of Industrial Relations (No. 1000007443, exp. 6/30/2018).
As your project manager, I will be your point of contact and responsible for ensuring that our services
are delivered in an efficient and effective manner. As Vice President of Leighton Consulting, Inc., I am
authorized to legally bind, negotiate and execute all contracts. The City's Agreement for Professional
Services is acceptable to the firm. I am committed to the City for the three-year term of this contract and
can be contacted at (949) 681-4267 or by email at dchandra@leightongroup.com. We look forward to
working with you and discussing your specific needs to upcoming projects.
Respectfully submitted,
LEIGHTON CONSULTING, INC.
Djan handra, PE, GE
Proje t Manager I Vice President
DC:dc
Distribution: (5) addressee (1 PDF on USB flash drive)
4#
Leighton
REQUEST FOR PROPOSAL
VENDOR APPLICATION FORM
TYPE OF APPLICANT: ❑ NEW F CURRENT VENDOR
Legal Contractual Name of Corporation: Leighton Consulting, Inc.
Contact Person for Agreement: Thomas C. Benson, Jr., PE, GE
Corporate Mailing Address: 17781 Cowan
City, State and Zip Code: Irvine, CA 92614
E-Mail Address: tbenson@leightongroup.com
Phone: (909) 527-8771 Fax: (949) 250-1114
Contact Person for Proposals: DJan Chandra, PE, GE
Title: Executive Vice President E-Mail Address: dchandra@leightongroup.com
Business Telephone: (949) 250-1421
Is your business: (check one)
❑ NON PROFIT CORPORATION
Is your business: (check one)
Business Fax: (949) 250-1114
F-� FOR PROFIT CORPORATION
0 CORPORATION ❑ LIMITED LIABILITY PARTNERSHIP
❑ INDIVIDUAL ❑ SOLE PROPRIETORSHIP
❑ PARTNERSHIP ❑ UNINCORPORATED ASSOCIATION
1 of 2
Names & Titles of Corporate Board Members
(Also list Names & Titles of persons with written authorization/resolution to sign contracts)
Names Title Phone
Thomas C. Benson, Jr. President and CEO 949.250.1421 ext. 8771
Terrance M Brennan Chairman 949.250.1421 ext. 4200
Kris R. Lutton Sr. Vice President 949.250.1421 ext. 4203
Federal Tax Identification Number: 73-1650031
City of Huntington Beach Business License Number: A246548
(If none, you must obtain a Huntington Beach Business License upon award of contract.)
City of Huntington Beach Business License Expiration Date: 8/31 /201 8
City Of Huntington Beach
Business License
Business Name/Service Address
LEIGHTON CONSULTNG INC
License Type
Contractor
Owner/Corporation
LEIGHTON CONSULTNG INC
THIS LICENSE IS ONLY FOR THE BUSINESS AND
TYPE SHOWN. IT IS FOR THE PERSON TO WHOM
ISSUED AND IS NON -TRANSFERABLE RENEWAL IS
DUE ON OR BEFORE THE EXPIRATION DATE POST IN PUBLIC VIEW
2 of2
License Number A246548
Effective Date 09101/2017
Expiration Date 08/31/2018
Amount Paid S 169 75
SIC 8322
EXHIBIT A: PRE -QUALIFICATION FORM
ON -CALL CONSTRUCTION MATERIAL TESTING SERVICES
SERVICE CATEGORY
PROPOSING? Y/N
(circle)
A. Construction Material Testing
Yes No
D_C (Initial) Consultant is willing to execute the sample Agreement as drafted, including any other
potentially more restrictive terms and conditions as outlined in Caltrans' LAPM, Exhibit 10-R (See
Appendix B). Consultant is aware the actual Agreement "MAY" differ due to Caltrans requirement.
DC (Initial) Consultant is able to provide the insurance as required, including any other potentially
more restrictive terms and conditions as outlined in Caltrans' LAPM Exhibit 10-R (See Appendix
B & C).
Firm Name: Leighton Consulting, Inc.
Firm Address: 17781 Cowan, Irvine, CA 92614
Signature: -mil Date:
Djan handra, PE, GE / Vice President
1/10/2018
City of Huntington Beach, Public Works Department
On -Call Construction Material Testing Services
FIRM QUALIFICATIONS
Leighton Consulting, Inc. (Leighton), a California corporation with a team of
175 employees, has a large pool of geotechnical and material testing professionals, a
deep -bench of extensively certified field technicians and special inspectors, and
in-house geotechnical and materials testing laboratories. Our three laboratories,
located in Irvine, Temecula and San Diego, are accredited by AMRL, CCRL,
Caltrans, and other local and federal agencies.
Leighton has served on numerous geotechnical and materials testing on -call
contracts, completing thousands of public works/ transportation, and water
infrastructure projects. The Leighton project team has successfully managed and/or
worked on projects adhering to the requirements of local, state, and federal
regulatory agencies. We have worked on projects requiring Caltrans oversight and
the involvement of various local cities. When projects involve multiple stakeholders,
we understand how to work cohesively with all parties to ensure compliance in the
most technical and cost-effective manner possible.
The Leighton team will be providing services for this contract primarily from our Irvine office, which is
located less than 10 miles from Surf City. Leighton's local staff has the technical knowledge and
management skills to work with you and your staff to keep your projects on schedule. Our key personnel
are credentialed, seasoned registered professionals who have built their reputations on similar work
throughout the region.
In short, Leighton is one of southern California's most established
geotechnical consulting and material testing firms with a proven track
record of delivering projects on time and on budget.
Leighton 6 1 P a g e
City of Huntington Beach, Public Works Department
On -Call Construction Material Testing Services
Dates of Work: Staff. Edward Che, Project Manager; Roderick Marcia, Materials Engineer;
412017 - Present Technicians: Joel Beckham and Rick Fernandez
Reference: John Przybyszewski, City Inspector; T. 714.818.1799 1 jprzybyszewki@dudek.com
The various projects under the current on -call contract with the City of Huntington Beach include:
■ Worthy Park Reconfiguration - The project consisted primarily of the
demolition and removal of an existing 10,000 square foot racquetball building,
existing play area, four trees, and a turf area. Improvements consisted of the
conversion of the existing basketball courts into pickleball courts, the
installation of a new picnic structure, ROMTEC modular constructed restroom building, play area,
and a rehabilitation of the turf area.
■ Shipley Parking Lot Pavement — The Project will involve the construction of
a permanent parking lot in Huntington Central Park to accommodate
programming at Shipley Nature center. Additional parking is needed to
provide parking for Shipley Nature Center, including ADA spaces and access
to Shipley.
■ Adams and Atlanta Pavement Rehabilitation - Pavement
rehabilitation to enhance and maintain infrastructure included grinding ~° •°°
and overlay of existing asphalt concrete (AC) pavement and new AC -
pavement sections.
■ Magnolia Street Bridge and Brookhurst Bridge i
Preventive Maintenance - Many of the City's bridges
are aged and need maintenance and minor rehabilitation
to extend their design life.
Leighton provided, or is providing, soils and material testing services in the field and in the laboratory
that include soil compaction testing, asphalt compaction testing, concrete sampling and compression tests,
and field welding special inspections. Construction materials testing are performed in Leighton's AMRL-
and Caltrans-certified lab to verify contractor compliance with approved plans and specifications.
Leighton 71 Page
City of Huntington Beach, Public Works Department
On -Call Construction Material Testing Services
Ranch Water I
Dates of Work: Staff. Djan Chandra, Project Manager; Roderick Marcia, Materials and Lab
2013 - Present Manager; Technicians: Joel Beckham and Rick Fernandez
Reference: Malcom Cortez, Principal Engineer, IRWD
T. 949.453.5854 1 E. cortez@irwd.com
Leighton performed geotechnical engineering services in accordance with Section 01110 Compaction
Testing, of the General Requirements of IRWD's Project Manual. Our scope of work included:
■ Attendance at preconstruction meetings to coordinate construction;
■ Laboratory testing of backfill material;
■ Field compaction testing for pipelines, manholes and laterals;
• Field compaction testing of subgrade for concrete structures, such as slabs on grade and retaining
wall footings; and
■ Field compaction testing of subgrade for finish grading and road pavement.
Daily Field Reports (DFRs) were prepared after each site visit and brought to the project superintendent
and/or IRWD inspector for their review and approval of our activities and hours worked each day.
Professional materials testing management, supervision and internal quality control were performed to
verify the DFRs written by our special inspectors and technicians in the field and laboratory test results
were in compliance with project quality control plans. Concerns encountered in the field and noted on
the DFRs, and any material tested and found not to conform to project specifications, were brought to the
attention of the project superintendent and/or District inspector.
Projects completed for the on -call contract include:
■ Five booster pump station permanent generators project in the Santiago--�-�>�
Canyon Area j
■ Wells 21 and 22 at 1221 Edinger Avenue in Tustin
■ South County Zone 1-3 Booster Pump Station in Irvine [IRVINE RANCH
• Hidden Canyon Booster Pump Station; and ATER DISTRICT
■ Initial Distribution Facility (IDF) Chlorine Line Replacement Project
Leighton 8 1 P a g e
City of Huntington Beach, Public Works Department
On -Call Construction Material Testing Services XW
Dates of Work: Staff. Djan Chandra, Project Manager; Roderick Marcia, Materials Engineer;
812012-51201 S Technicians: Joel Beckham, Rick Fernandez and Aston James
Reference: Dennis Mak, Project Manager, OCTA
T. 714.560.58261 E. dmak@octa.net
The West County Connector project linked high
occupancy vehicle lanes from the I-405 to SR-22 and
to the 1-605, and made it a seamless carpool
connection for drivers and relieved congestion on the
busiest section of the freeway in the nation. Other
project elements included adding a second carpool
lane in each direction on the 1-405 between the SR-22
and the I-605, six bridges were reconstructed and two new bridges built with reconstructing on- and off -
ramps, and adding soundwalls and retaining walls.
Leighton provided soils and material testing services for both segments of the projects in accordance
with California Test Methods and ASTM requirements. Our Caltrans-certified technicians provided
periodic field and materials testing for Engineer's Acceptance. Working under the roadway and
structural inspectors, who act on behalf of the project's Resident Engineer, our duties included quality
assurance of the methods and frequencies for performing testing and inspection; random field testing of
soils, aggregates, and Hot Mix Asphalt (HMA); and full-time field testing of structural Portland Cement
Concrete (PCC). Construction materials testing were performed in Leighton's Caltrans-certified lab to
verify contractor compliance with Caltrans specifications. Leighton also provided services during
nights and weekends, following Caltrans' protocols.
The 6-mile project traverses the cities of Garden Grove, Westminster, Seal Beach, Los Alamitos, Long
Beach and the community of Rossmoor.
Leighton 9 1 P a g e
City of Huntington Beach, Public Works Department
On -Call Construction Material Testing Services
Dates of Work: Staff. Djan Chandra, Project Manager; Roderick Marcia, Materials Engineer;
312011-2014 Technicians: Joel Beckham, Rick Fernandez and Noah Quick
Reference: Manuel Gomez, Public Works Director, City of Irvine
T. 949.724.7516 1 E. mgomez@cityofirvine.org
The project realigned and lowered Sand Canyon Avenue under the railroad
crossing and widened Sand Canyon from four lanes to six lanes and a grade -
separated crossing. The project area is between Interstate 5 and Oak
Canyon/Laguna Canyon Road in the City of Irvine. The project cost was $56
million and funding was provided by a combination of Measure M, and state and local sources. The Sand
Canyon Avenue Underpass structure consisted of a two span steel girder bridge supported on cast -in -
place concrete pier and abutments. The abutments and pier were supported on 24- to 42-inch diameter
cast -in drilled hole piles.
Leighton's role on the project was to provide soils and material testing services in accordance with
California Test Methods and ASTM requirements. Our Caltrans-certified and experienced technicians
provided periodic field and materials testing for Engineer's Acceptance. Working under the roadway
and structural inspectors, who act on behalf of the project's Resident Engineer, our duties included
quality assurance of the methods and frequencies for performing testing and inspection; random field
testing of soils, aggregates, and Hot Mix Asphalt (HMA); and full-time field testing of structural
Portland Cement Concrete (PCC). Construction materials testing were performed in Leighton's AMRL-
and Caltrans-certified lab to verify contractor compliance with approved plans and specifications.
ir
Dates of Work: Staff Djan Chandra, Project Manager; Roderick Marcia, Materials Engineer;
412011 - 512013 Technicians: Joel Beckham, Rick Fernandez, George Ruiz and Brandon Thomas
Reference: Dave Rogers, Director of Public Works, City of Laguna Niguel
T. 949.362.4337 1 E. drogers@ci.laguna-niguel.ca.us
Leighton 101Page
City of Huntington Beach, Public Works Department
On -Call Construction Material Testing Services
eti T The project widened eastbound Crown Valley Parkway from the intersection of
Cabot Road in the City of Laguna Niguel to the northbound I-5 on -ramp in the City
s of Mission Viejo. The project included widening three bridges over Camino
Capistrano/the SCRRA railroad tracks, Oso Creek Channel and the I-5 freeway.
Funding was provided in part by OCTA Measure M grand funds, the City of Laguna Niguel and the City
of Mission Viejo.
Leighton's role on the project was to provide geotechnical observation, and soils and material testing
services in accordance with California Test Methods and ASTM requirements. Our Caltrans-certified
technicians provided periodic field and materials testing for Engineer's Acceptance. Working under the
roadway and structural inspectors, who act on behalf of the project's Resident Engineer. Our duties
included quality assurance of the methods and frequencies for performing testing and inspection; random
field testing of soils, aggregates, and Hot Mix Asphalt (HMA); and full-time field testing of structural
Portland Cement Concrete (PCC). Materials testing was performed in Leighton's Caltrans-certified lab to
verify contractor compliance with Caltrans specifications.
Jumhoree Road Brid,,r,,e Widenin- Over State Route 73 HighwaY, 01" 0/ Ne"P01-i Betich, C-I
Dates of Work: Staff. Djan Chandra, Project Manager; Roderick Marcia, Materials Engineer;
612011-1212012 Technicians: Joel Beckham, Rick Fernandez and George Ruiz
Reference: David Webb, Public Works Director, City of Newport Beach
T. 949.644.3330 1 E. dawebb@newportbeachca.gov
This City of Newport Beach project involved widening the west side of the Jamboree
Road Bridge overcrossing State Route 73 to accommodate one additional thru lane in
- each travel direction. The roadway leading to the bridge was also widened in order to
transition to the lane configuration across the bridge. The widening of Jamboree consisted of a 263-feet
long cast -in place concrete box girder and 22-feet spanning the SR-73 Highway.
Leighton provided geotechnical and materials testing services for soils, aggregates, Portland Cement
Concrete (PCC), Hot -Mix Asphalt (HMA) for the Resident Engineer during construction. Leighton
administered field and laboratory testing for compliance with Caltrans Standard Specifications.
Leighton 11 IPage
City of Huntington Beach, Public Works Department
On -Call Construction Material Testing Services IV
STAFFING
Our experience with public agencies has prepared us for the staffing requirements needed to complete
projects on time and within budget. We have learned from hundreds of on -call public agency contracts the
impact of staffing, schedules, and subcontracting on the project results. Leighton is capable of managing
multiple concurrent and large-scale projects as evidenced in our experience working with agencies like
Caltrans and various local cities and agencies.
Our Project Manager, Mr. Djan Chandra, PE, GE, has construction supervision experience for the civil and
geotechnical aspects of projects including for bridges, roadways and pipelines. Djan is responsible for
review of construction materials testing and quality control. He also attends project team meetings, reviews
bid and submittals to clarify geotechnical recommendations and recognizes the importance and results of
working collaboratively with the City and project team to achieve efficient construction procedures.
Availability of Staff
(JARENT
CURRENTROLE
Djan Chandra, PE,
Various Transportation Projects
GE
Project
Various School Districts
Manager/Principal
Various Public Works Projects
70%
30%
in Charge
Edward Che, PE, GE
Various Transportation Projects
Task
Various School Districts
Leader/Geotechnical
Various Public Works Projects
75%
50%
Engineer
Roderick Marcia, PE
Various Transportation Projects
Various School Districts
Materials Engineer
Various Public Works Projects
65%
35%
Mario Aparicio
Joel Beckham
Richard Fernandez
Various Transportation Projects
Guy Kendall
Kris Perez
Caltrans Certified
Various School Districts
90%
100%
George Ruiz
Technicians
Various Public Works Projects
Brandon Thomas
Other
Noah Quick
James Flack
Various Transportation Projects
Stacy Weimer
Special Inspectors
Various School Districts
90%
100%
Various Public Works Projects
Leighton 12 1 Page
City of Huntington Beach, Public Works Department
On -Call Construction Material Testing Services
Organization Chart
City of Huntington Beach,
Public Works Department
Djan Chandra, PE, GE
Project Manager/Principal in Charge
Roderick Marcia, PE
Materials Engineer
I
Field Technicians
Mario Aparicio
Joel Beckham
Richard Fernandez
Guy Kendall
Kris Perez
George Ruiz
Brandon Thomas
Leighton
Edward Che, PE, GE
Task Leader
In -House Dispatcher
Special Inspectors
James Flack
(Special Inspector)
Stacy Weimer
(CWI/Special Inspector)
131Page
City of Huntington Beach, Public Works Department
On -Call Construction Material Testing Services
UNDERSTANDING AND APPROACH
Leighton understands the contract is to provide construction material testing services on an on -call basis,
with the objective to verify that project sampling and testing of materials procedures are performed correctly
and in compliance with contract specifications. To achieve this objective, a project -specific work plan will
be developed depending on the scope of our assignment. In developing the plan, we will review the project
documents to ensure we have a thorough understanding of the project scope. The work plan will be
developed in conformance with the City's and Caltrans' Quality Assurance Plan (QAP) and Local
Assistance Procedures Manual (LAPM) which will consist of 1) scope of work, 2) Internal Quality
Assurance Protocol and 3) Project Closeout Requirements.
Scope of Work: We will detail our scope of work for each project. These will include estimated number of
tests and procedures for performing the tests. Using either a construction schedule provided by you or
assumed quantities, we will develop a budget for the project. We have a standardize cost estimating
worksheet which will be submitted together with our proposal. The estimate will list the anticipated man
hours and number of tests, subtotal by tasks, and the total cost of the project.
Internal Quality Assurance Protocol: As part of our internal quality assurance protocol, Project Manager
and Materials Engineer will review the test results and daily reports to ensure all tests and field procedures
are in compliance with the project specifications. Rework items will be recorded in the project's "Non -
Conformance Tracking Log" and reported to the City within 24 hours from time of occurrence. We will
review the rework items list on a daily basis to ensure that all prior non-compliance items have been
resolved. Remarks for acceptance of rework items will be documented in the log. The log will be
maintained in the project folder and submitted to the City on a weekly basis.
As part of our quality assurance program, our in-house scheduler will confirm that our field staff, before
they are sent to your site, will have the appropriate equipment and certifications. Leighton's standards for
quality service are consistent throughout all of our work and depends on the commitments of highly
professional staff to continually meet clients' fast -track schedules, maintain tight budgets, and deliver
quality work —no matter how tough the challenges.
Leighton 141 Page
City of Huntington Beach, Public Works Department
On -Call Construction Material Testing Services
Project Closeout Requirements: Upon completion of the project, a Project Certification Report, signed
and stamped by our Registered Engineer, will be submitted to the City. Upon the City's acceptance of the
project, all records will be archived in the project folder and a copy of the project records will be transmitted
to the City in CD -discs. Our project records will be maintained for a period of 10 years.
Factors Important to Projects
Having worked for more than 150 public agencies for various projects, we have found the most important
factor in ensuring project success has been project communication. Through a face-to-face project kick-off
meeting, we can understand the City's objectives and priorities for the project. We will also establish the
communication protocol among the project team, establish a distribution list for subsequent distribution of
projects, and preferences for invoicing. We know that projects with multiple stakeholders can be
challenging and we understand how to work cohesively with all parties to ensure compliance in the most
technically and cost-effective manner possible. Communication with the team on all levels is the foundation
of our approach to all our projects.
Other factors that are equally important to the project will include site safety, project standards and
procedures, timely reporting, and project control.
Site Safety: Site safety is the responsibility of the contractor. Therefore, we will notify your designated
field representative whenever we are on site. We will provide our field personnel with conventional and
customary personal protection for construction sites.
Project standards and procedures: We are familiar with federal, state, and local requirements for
infrastructure improvement projects. It is our understanding that this project will be primarily guided by the
Caltrans inspection and testing protocols. Leighton will use the current Edition of the Standard
Specifications for Public Works Construction ("Greenbook") and the California Building Code (CBC) as
standards for non-Caltrans projects.
Timely Reporting and Documentation: We will notify your designated field representative whenever we
are on site performing work. Our technicians will report to your designated field representative upon
completion of activities for the day. Our Daily Field Reports (DFRs) will be brought to your designated
field representative, for them to confirm activities and hours worked each day; and for their signature on the
DFR to document their confirmation and comprehension of what was reported. Laboratory test results will
Leighton 151Page
City of Huntington Beach, Public Works Department
On -Call Construction Material Testing Services
be emailed to your designated representative specified in the distribution list. All laboratory test reports will
identify if the results meet the project requirements.
Project Control: Using real-time accounting, our Project Manager can have a snapshot of costs at any
time. Our Project Manager will work closely with the City and project team members to manage costs, and
keep City personnel informed about our progress and remaining budget for a given project. We will not
exceed the authorized budget without prior written notice from appropriate City personnel. To the extent
desired by the City, we will also communicate with you to keep you aware of our progress, including
schedule and budget projections. Depending on the size of the project, we will update the City with the
budget status on a weekly basis or other schedule established at the beginning of the project. We will also
inform you the project status at the 75% budget milestone.
Field Testing
Plant Inspection for Concrete and Hot Mix Asphalt: We will provide Caltrans certified inspector to
perform batch plant inspections prior to production to ensure the materials being used in the work conform
to all project requirements. Samples collected from the plant will be delivered to our laboratory for testing.
Concrete Testing: American Concrete Institute (ACI) and Caltrans Certified Technicians will sample fresh
concrete, measure temperature, perform slump tests and air content tests when requested by your designated
field representative. The air content test will only be performed if specifically requested. We will mold four
compression test cylinders for each 50 cubic -yards of concrete, or at least one set of four each day concrete
is placed. We can also mold a set of three additional field -cured cylinders, when requested. Hardened
concrete cylinders will be transported to our laboratory for curing in a climate -control curing room.
Subgrade and Fill Placement Compaction: A Caltrans-certified soil tester will perform either full-time or
part-time observation and testing during subgrade preparation including base course for concrete and asphalt
construction or placement of new fill. With your prior approval, soil samples and base course samples will
be collected for laboratory testing to establish criteria for the acceptance (i.e., ASTM D1557/CTM 216 and
among others). We can also perform maximum density tests in the field. Leighton will also perform testing
if we encounter variability in the source of aggregate base or import fill material. As the excavation reaches
the design grade, our technicians will observe and test the excavation bottom. If soft or yielding subgrade is
exposed, additional excavation will be recommended until an unyielding subgrade is achieved. The
subgrade will then be scarified, moisture -conditioned, and recompacted under the observation or our
Leighton 161Page
City of Huntington Beach, Public Works Department
On -Call Construction Material Testing Services
technicians. During fill placement, we will monitor the fill thickness, moisture -conditioning of the new fill,
and compaction effort. In -place field density tests will be performed using nuclear densometer in
accordance with ASTM D6938/CTM 231. As quality assurance procedures, one sand cone test (ASTM
D1556) will also be performed for every 5 nuclear in -place density tests. Areas that do not meet compaction
standard will be reworked until it meets all specification requirements.
Asphalt Pavement and Overlay: Full-time observation and testing services will be provided during
placement of asphalt so that non -conformances issues can be addressed immediately. Complete mix of
asphalt samples will be collected in the street during placement and delivered to our laboratory for testing.
Field testing activities may also consist of other street and infrastructure improvement projects.
An example for our daily field reports and testing results is provided in the Appendix section.
Laboratory Testing
We are all well -qualified and equipped to perform materials testing for City projects in our three Caltrans-
approved, and ASTM- and AASHTO-certified laboratories. Other than Caltrans, our laboratories also hold
certifications from DSA, City of Los Angeles, and NICET. Our laboratories participate bi-yearly in Cement
and Concrete Reference Laboratory (CCRL) Sample Proficiency Testing and consistently achieve the
highest possible ratings. We provide both standard ASTM and Caltrans testing and can respond with
additional testing methods modified to meet specific field and /or contract conditions. Leighton's personnel
resources are not only extensive but many of our Caltrans-certified technicians and inspectors are cross -
trained, and carry certifications in both soil and material tests -effectively reducing the number of technicians
needed on site. We will support and strengthen your effort by supplying experienced materials testing staff
that will provide reliable test results, and efficiently coordinate and report to you and your staff. As a
company, we've augmented the staffs of hundreds of public agencies and ensured that public resources and
taxpayer dollars were protected and well spent. Everyone on the Leighton Project Team has successfully
managed and/or worked on projects that required Caltrans oversight, and various local cities' involvement.
Leighton 171 Page
City of Huntington Beach, Public Works Department
On -Call Construction Material Testing Services qw
Appendix Section
Leighton 181Page
City of Huntington Beach, Public Works Department
On -Call Construction Material Testing Services
MAN CHANDRA, PE, GE
PROJECT MANA GERIPRINCIPAL IN CHARGE
EDUCATION
M.S., Civil Engineering
B.S., Civil Engineering
REGISTRATION
California Registered Geotechnical
Engineer - 2376
California Registered Civil Engineer -
50068
40-Hour Cal -OSHA Health and Safety
Training
Mr. Djan Chandra, PE, GE, has over 27 years of construction
supervision experience for the civil and geotechnical aspects of
projects including for bridges, roadways and pipelines. Djan is
responsible for review of construction materials testing and
quality control. He also attends project team meetings, reviews
bid and submittals to clarify geotechnical recommendations and
recognizes the importance and results of working
collaboratively with the City and project team to achieve
efficient construction procedures.
■ On -Call Construction Material Testing Services, City of Huntington Beach, CA. Principal Manager.
Providing consulting services on an on -call basis for the City of Huntington Beach.
■ West County Connector I-4054-605, OCTA, Garden Grove, CA. Principal Manager. Responsible for
soils and material testing services in accordance with California Test Methods and ASTM requirements.
Reviews daily reports for accuracy, and provides monthly status reports of tests completed such as field
testing of soils, aggregates, and Hot Mix Asphalt (HMA), and field testing of structural Portland Cement
Concrete. Responds to request from the designated roadway and structural inspectors who act on behalf
of the Resident Engineer.
• West County Connector I-405/SR-22, OCTA, Garden Grove, CA. Principal Manager. Responsible
for soils and material testing services in accordance with California Test Methods and ASTM
requirements. Reviews daily reports for accuracy, and provides monthly status reports of tests completed
such as field testing of soils, aggregates, and Hot Mix Asphalt (HMA), and field testing of structural
Portland Cement Concrete. Responds to request from the designated roadway and structural inspectors
who act on behalf of the Resident Engineer.
Leighton
191Page
City of Huntington Beach, Public Works Department
On -Call Construction Material Testing Services
■ Jamboree Road/SR-73 Widening, Newport Beach, CA. Principal -in -Charge. Responsibilities include
oversight of construction support services, including observation and testing of fill placement, subgrade
preparation, and trench backfill for the widening of the Jamboree Road Bridge over State Route 73.
Included in -situ density testing using nuclear density gauge in accordance with CT 231 Relative
Compaction.
■ IRWD South County Zone 1-3 Booster Pump Station, Irvine, CA. Project Engineer/Manager for the
geotechnical exploration and geotechnical observation and testing services during construction of Zone
1-3 Booster Pump Station southwest of the existing IRWD 15-million gallon Zone 1 reservoir on Sand
Canyon Avenue. The project includes construction of a pump station building with a dimension of 58
feet by 24 feet that will host four booster pumps, an electrical room of approximately 14 feet by 24 feet,
new AC pavement and new concrete slab.
■ Crown Valley Parkway/1-5 Widening, Laguna Niguel, CA. Project Manager. Responsible for
geotechnical and materials testing services during the widening of the south side of Crown Valley
Parkway as well as the widening of a bridge over the I-5. Reviews daily reports for accuracy, and
provides monthly status reports of tests completed such as subgrade and aggregate base, asphalt, and
concrete.
■ Sand Canyon Grade Separation, Irvine, CA. Principal Manager. Leighton provided soils and material
testing services in accordance with California Test Methods and ASTM requirements for the Sand
Canyon Avenue grade separation project is located along the LOSSAN rail corridor.
■ SR-133 Widening, Irvine, CA. Irvine, CA. Principal Engineer for geotechnical and materials testing
services during construction of roadway improvements for 6,500-feet of State Route 133, from 0.6 miles
south of Old Laguna Canyon Road to Interstate 405. Improvements include adding a 12-foot third lane,
widening existing shoulder, and a new signalized intersection.
■ Flood Control Channels, Irvine, CA. Project Engineer/Manager for geotechnical investigation,
geotechnical observation and testing, and materials testing and special inspection services for the Central
Irvine Channel and Facility No. F25P05 drainage channel northeast of Trabuco Retarding Basin. The
Central Irvine Channel and the Facility No. F25P05 consist of a reinforced concrete box (RCB) of 14-
foot wide by 6-foot high and 16-foot wide by 11-foot high, respectively. The channels replaced an
existing trapezoidal open channel, where the existing channel bottom was deepened by approximately 7
feet to form the base of the new RCB.
Leighton 201Page
City of Huntington Beach, Public Works Department
On -Call Construction Material Testing Services 49
EDWARD CHE, PE, GE
TASK LEADERIGEOTECHNICAL ENGINEER
EDUCATION
M.S., Civil Engineering
B.S., Civil Engineering
REGISTRATION
California Registered
Geotechnical Engineer - 2811
California Registered Civil
Engineer - 62743
RSO and Nuclear Gauge Cert.
40-Hour Cal -OSHA
HAZWOPER Training
Mr. Che has over 20 years of geotechnical engineering experience
including managing projects with material testing and special
inspection during construction. His geotechnical engineering
experience gained from major civil engineering projects such as
roadways, bridges, and ports has forged a strong ability to perform
engineering analyses for shallow foundations, deep foundations, pile
driving evaluation, slope stability, pavement design, soil liquefaction,
and seismic settlement. Most of his projects began with a
geotechnical investigation, and later retained by his clients for
provision of material testing and special inspection services during
construction.
■ Adams Ave. and Atlanta Ave. Pavement Rehabilitation, Huntington Beach, CA. The segments of
Adams Avenue and Atlanta Avenue between Beach Boulevard and Newland Street were rehabilitated by
grinding and placement of asphalt concrete (AC) overlay. Some areas received full -section replacement
after demolition and removal of the existing pavement section. Field testing and sampling of the AC
were part of the services provided. Field density testing of the AC was also performed.
■ Worthy Park, Huntington Beach, CA. The park renovation project consisted of a new, prefabricated
restroom building and concrete walkways. Testing performed included density testing of compacted soil
in the field, and laboratory testing for maximum dry density/optimum moisture content. Expansion index
testing was also performed in the laboratory.
■ Shipley Parking Lot, Huntington Beach, CA. A geotechnical exploration was conducted to evaluate
the subgrade soil for development of pavement sections for the future, permanent parking lot that will
serve the visitors to the Shipley Nature Center located within Central Park. A new earthen ramp to
connect the parking lot to an existing, adjacent driveway was also proposed and required preliminary
earthwork recommendations. Soil samples obtained from the subsurface exploration were evaluated and
selected samples were tested in the laboratory. Testing included R-value, in -situ moisture and density,
direct shear, and consolidation.
Leighton
211Page
City of Huntington Beach, Public Works Department
On -Call Construction Material Testing Services
■ Bolsa Chica Pedestrian Bridge, Warner Avenue, Huntington Beach, CA. Provided geotechnical
observations, materials testing, and special inspections during the construction of a new pedestrian
bridge.
■ Ocean View School District, Huntington Beach, CA. Provided inspection and testing services for code
upgrade projects at seven schools within the district area. The improvements included access ramps,
concrete sidewalks, parking pavement, and building improvements. Special inspection and testing
services included soil compaction testing of subgrades, compaction testing of base material, and concrete
sampling/batch plant inspection, field welding inspection, fireproofing inspection, and post -installed
anchor inspection. Field testing services included pull testing of post -installed anchors,
adhesion/cohesion test for fireproofing, and concrete slump test. Concrete compression tests and
maximum dry density -optimum moisture content tests, for soil and base material, were performed in our
DSA certified laboratory. Upon project completion, we submitted DSA 291 and 293 forms necessary for
project closeout with certification.
■ Cherry Avenue Widening, Signal Hill, CA. Provided project management as the independent
assurance tester for the widening of a portion of Cherry Avenue at Pacific Coast Highway. The project
received federal funding, and therefore, required a Quality Assurance Plan (QAP) approved by Caltrans.
Field testing included density testing of soil, base, and asphalt concrete. Laboratory testing included
sieve, cleanness, and sand equivalent. Also provided witness of field and laboratory testing performed
by the acceptance tester in accordance with the QAP.
■ Alameda Corridor East (ACE) San Gabriel Trench, San Gabriel, CA. Managed the project
providing material testing and sampling for the grade separation of a segment of the Union Pacific
railroad track. The track was lowered into a trench at street crossings with new bridges constructed
above it. Testing performed includes concrete compression, aggregate testing (sieve, cleanness, sand
equivalent), welded rebar, tie -back tendons, and couplers. Caltrans specifications were used by the
project.
Leighton 221Page
City of Huntington Beach, Public Works Department
On -Call Construction Material Testing Services
RODERICK MARCIA
MATERIALS ENGINEER
EDUCATION Mr. Roderick Marcia is a California -registered Professional Engineer
B.S., Civil Engineering with 20 years of experience and has been part of Leighton team for over
REGISTRATION 13 years. He currently directs the special inspection and materials
California Civil Engineer -
70150 testing activities of Leighton's laboratories, and is responsible for
40-Hr Hazardous Waste procedural conduct and accuracy in special inspection and laboratory
Operations Emergency
Response (HAZWOPER) testing, review and evaluation of engineering properties, and
performance of construction materials. As the engineering manager, he
ensures that materials used in construction complies with contract documents; administers source
inspections, field and laboratory testing with the frequencies specified in and for compliance with
Construction Documents; coordinates and supervises material inspection and witness testing with the
material source plant, reviews asphalt and Portland Cement Concrete (PCC) mix designs, welding quality
control plan including welding procedures, directs/supervises Quality Assurance/Acceptance testing and
inspection of aggregates, PCC, Hot -Mix Asphalt (HMA), steel reinforcements, HS bolts, masonry.
■ On -Call Construction Material Testing Services, City of Huntington Beach, CA. Materials Engineer.
Providing consulting services on an on -call basis for the City of Huntington Beach.
■ Adams Ave. and Atlanta Ave. Pavement Rehabilitation, Huntington Beach, CA. Laboratory
Manager. The segments of Adams Avenue and Atlanta Avenue between Beach Boulevard and Newland
Street were rehabilitated by grinding and placement of asphalt concrete (AC) overlay. Some areas
received full -section replacement after demolition and removal of the existing pavement section. Field
testing and sampling of the AC were part of the services provided. Field density testing of the AC was
also performed.
■ Worthy Park, Huntington Beach, CA. Laboratory Manager. The park renovation project consisted of
a new, prefabricated restroom building and concrete walkways. Testing performed included density
testing of compacted soil in the field, and laboratory testing for maximum dry density/optimum moisture
content. Expansion index testing was also performed in the laboratory.
Leighton 231Page
City of Huntington Beach, Public Works Department
On -Call Construction Material Testing Services
■ Shipley Parking Lot, Huntington Beach, CA. Laboratory Manager. A geotechnical exploration was
conducted to evaluate the subgrade soil for development of pavement sections for the future, permanent
parking lot that will serve the visitors to the Shipley Nature Center located within Central Park. A new
earthen ramp to connect the parking lot to an existing, adjacent driveway was also proposed and required
preliminary earthwork recommendations. Soil samples obtained from the subsurface exploration were
evaluated and selected samples were tested in the laboratory. Testing included R-value, in -situ moisture
and density, direct shear, and consolidation.
■ West County Connector, Orange County, CA. Leighton Structural Materials Representative/Engineer
in support of the construction of two overcrossings, one undercrossing, two grade separation, eleven
retaining and sound walls, and a fifteen -span, 2902-feet long, cast -in place, post -tensioned concrete box
girder bridge 405/605 Connector.
■ Jamboree Overcrossing at State Route 73 Highway, Newport Beach, CA. Leighton Structural
Materials Representative/Engineer for the widening construction of a Jamboree Overcrossing at State
Route 73 Highway. The widening of Jamboree consists of a 263-feet long cast -in place concrete box
girder and 22-feet spanning the SR-73 Highway.
■ Crown Valley Parkway Overcrossing at Interstate 5 and Overhead at Southern California
Regional Rail Authority (SCRRA), Laguna Niguel, CA. Leighton Structural Materials
Representative/Engineer in support of the construction of two new bridges. The project consists of
widening Crown Valley Parkway Overhead with a four span prestressed concrete box girder
approximately 224 feet long and 50-feet spanning the SCRRA Railroad, and widening of Crown Valley
Parkway Overcrossing with a two span cast -in place concrete prestressed box girder bridge
approximately 257 feet and 30-feet spanning the I-5 Freeway.
■ Sand Canyon Grade Separation, Irvine, CA. Leighton Structural Materials Representative/Engineer
in support during the construction of the Sand Canyon Undercrossing railroad tracks and realignment of
Sand Canyon to accommodate two additional lanes from four to six lanes, construction of retaining.
Leighton 241Page
City of Huntington Beach, Public Works Department
On -Call Construction Material Testing Services
CALTRANS CERTIFIED STAFF
Richard Fernandez Mr. Fernandez has been employed with Leighton since
Sr. Engineering Technician 1985. His experience includes observation and testing
Years of Experience: 32 quality control during all phases of earthwork
• Caltrans 231 operations, drilling and borehole logging,
■ Completion of Radiation Safety and use of Nuclear Soil environmental hand -auger sampling, installation and
Gauges
■ Deputy Asphalt Inspector, City of Irvine
■ 40-Hour Hazardous Waste Operations Training
■ OSHA 40 hour Hazwoper
Guy Kendall
Sr. Engineering Technician
Years of Experience: 15
■ Caltrans certified 231, 533, 539, 540, 556, 557
■ ACI Concrete Field Testing Technician — Grade I
■ ICC Soils Special Inspector
■ City of Los Angeles — Deputy Grading Inspector
reading of monitoring wells, manometer slab readings,
report preparation and writing, computer data entry,
laboratory testing, detector tube and PID instruments
for environmental sites.
Mr. Kendall's experience in soil engineering including
mass excavation and fill control, construction of
groundwater drainage systems, preparation of
infrastructure, and erosion control. His other duties are
observation, testing and treatment of a wide variety of
soil problems, including compressibility or
collapsibility, expansiveness, corrosiveness,
permeability, compaction, and problematic moisture
conditions.
Mr. Kendall's years of field experience include major
streets and highways, reservoirs, bridges, commercial
and industrial sites, schools, dams, and other flood
control structures. He has extensive experience in
laboratory soil testing, and managing field operations.
Kris Perez Mr. Perez performs the duties to provide quality
Sr. Engineering Technician assurance and control of geotechnical construction
Years of Experience: 4 including all phases of grading, roadways, and
■ Caltrans 231, 533, 539, 540, 556, 557, 523, 524 residential projects. He has observed and tested soil
■ Special Inspector, Asphalt, City of Irvine during grading procedures, backfill, sub -base and base
■ ACI Field Testing Technician, Concrete Grade I operations. Kris identifies competent soil materials,
• CPN Nuclear Gauge Certificate prepares daily field reports, writes appropriate field
■ BNSF Rail Safety memos, and maintains field files and maps.
Leighton 251Page
City of Huntington Beach, Public Works Department
On -Call Construction Material Testing Services
Joel Beckham
Sr. Engineering Technician
Years of Experience: 26
■ Caltrans Test Methods 231, 533, 539, 540, 556 and
557
■ CPN Nuclear Gauge Certificate
■ ACI Concrete Field Testing Technician - Grade I
■ Registered Inspector - County of Orange
George Ruiz
Sr. Engineering Technician
Years of Experience: 15
■ B.S. Business Administration, International
Marketing Management
■ Caltrans125A, 125B, 216, 231, 375, 504, 518, 523,
524, 533, 539, 540, 543, 556, 557
■ Radiation Safety Officer Certification, 2005
■ Nuclear Soil Gauge Certification, 2001
■ ACI Concrete Field Testing Technician - Grade I
Before ascending to the role as Field Supervisor, Mr.
Beckham's experience included geotechnical observation
and testing for mass and post -grading, observation and
testing of backfill placement, as fill thickness and the
earthwork for overexcavation and compaction of the
building pad, utility trench backfill, concrete slab -on -grade
subgrade preparation, and exterior pavement and sidewalk
subgrade preparation. Currently, he coordinates and
expedites field work, assign field technician personnel to
particular job sites. ensures daily field reports, field
memoranda, maintains field files and maps, and
communicates effectively with developer representatives,
civil inspectors, project managers, and contractors. Based
upon project needs and staffing requirements, he will also
perform field geotechnical field observation and testing.
Mr. Ruiz's experience includes both field and laboratory
geotechnical and materials testing in southern California, for
both Caltrans roadway/highway projects and other municipal
projects. He holds a MR-Ol l l for 13 test methods related to
soils and aggregates, Portland cement concrete, and asphalt
concrete pavement. He is certified to test soils, aggregates,
concrete, asphalt, and other construction materials both in the
field and laboratory. Mr. Ruiz has participated in and
supervised field crews that are responsible for the quality of
all phases of earthwork, including mass excavation and fill
control, construction of groundwater drainage systems,
preparation of infrastructure, and erosion control.
Leighton 261Page
City of Huntington Beach, Public Works Department
On -Call Construction Material Testing Services
Brandon Thomas
Sr. Engineering Technician
Years of Experience: 13
■ B.A., Environmental Studies
■ Caltrans 125, 216, 231, 375, 504, 518, 523, 524,
533, 539, 540, 543, 556, 557
■ ACI Concrete Field Testing Technician — Grade I
■ Nuclear Gauge Certificate
■ CFR 1910.120 OSHA 40-Hour Training
Mr. Thomas provides field geotechnical and materials testing
for roadway/highway projects under Caltrans Local
Assistance. He holds a MR-01 11 for 13 test methods related
to soils and aggregates, Portland cement concrete, and asphalt
concrete pavement. He is certified to test soils, aggregates,
concrete, asphalt, and other construction materials both in the
field and laboratory. His experience includes interchange
construction, new streets, and pavement rehabilitation. He is
competent at providing independent judgment within general
Caltrans standards and guidelines and is able to answer
questions and resolve problems regarding construction in
progress and conformance to specifications and
construction plans.
Leighton 271Page
City of Huntington Beach, Public Works Department
On -Call Construction Material Testing Services
SPECIAL INSPECTORS
James Flack
Special Inspector
Years of Experience: 13
• Certified Welding Inspector Certificate, No.
13092501
• ICC Spray -applied Fireproofing
■ ICC Structural Steel and Bolting
■ ICC Structural Welding
Stacy Weimer
CWI/Special Inspector
Years of Experience: 20
■ Certified Welding Inspector Certificate, No.
090311911
■ ICC Reinforced Concrete Special Inspector -
Legacy
■ ICC Structural Masonry Special Inspector
■ ICC Structural Steel & Welding Special Inspector
- Legacy
■ ICC Structural Steel and Bolting Special
Inspector
Mr. Flack is an experienced inspector, responsible
for sampling, testing, and analyzing construction
materials for transportation, water resource, and other
projects. He is an AWS Certified Welding Inspector
and is knowledgeable regarding the inspection of
construction items, and sampling and inspection of
steel reinforcement and concrete placing operation.
He holds a'General - B' California contractor's
license and has many years of construction and
building experience. Skilled in many aspects of
construction, welding, and pipefitting, Mr. Flack
performs the majority of his work for Leighton in the
Inland Empire and surrounding areas.
Mr. Weimer has more than 20 years of extensive
experience as inspector of public works and
commercial construction. His responsibilities include
overseeing construction management projects for
welding/bolting, masonry and concrete placement.
He gives emphasis on quality control and cost
savings to his clients.
Leighton 281Page
Copies of Staff Registrations and Certifications
Licensee Name:
CHANDRA DJAN
License Type:
GEOTECHNICAL ENGINEER
License Number:
2376
License Status:
CLEAR
Expiration Date:
June 30, 2019
Address:
3 WATERWAY
City:
IRVINE
State:
CA
Zip:
92614
County:
ORANGE
Actions:
No
Licensee Name:
CHE EDWARD
License Type:
GEOTECHNICAL ENGINE
License Number:
2811
License Status:
CLEAR Def:nitron
Expiration Date:
June 30, 2018
Address:
15901 CALTECH CIRCLE
City:
WESTMINSTER
State:
CA
Zip:
92683
County:
ORANGE
Actions:
No
Licensee Name:
MARCIA RODERIC
License Type:
CIVIL ENGINEER
License Number: 70150
License Status:
CLEAR
Expiration Date:
September 30, 2018
Address:
197 SOUTH FAIRFIELD LANE
City:
ORANGE
State:
CA
Zip:
92869
County:
ORANGE
Actions:
No
Licensee Name:
CHANDRA DJAN
License Type:
CIVIL ENGINEER
License Number:
50068
License Status:
CLEAR'
Expiration Date:
June 30. 2019 .
Address:
3 WATERWAY
City:
IRVINE
State:
CA
Zip:
92614
County:
ORANGE
Actions:
No
see Name: CHE EDWARD`
Fnse Type: CIVIL ENGINEER
en"se Number: 62743
License Status: CLEAR Defnition
Expiration Date: June 30, 2018
Address: 15901 CALTECH CIRCLE
City: WESTMINSTER
State: CA 44
Zip: 92683
County: ORANGE
Actions: No
First Name Last Name
Joel Beckham
Guy Kendall
Kris Perez
Lab(s)
1) Leighton Consulting Inc
17781 Cowan Ave Ste 150 Irvine
District 12
1) Leighton Consulting Inc
17781 Cowan Ave.. Ste 150 Irvine
District 12
1) Leighton Consulting Inc
17781 Cowan Ave., Ste 150 Irvine
District 12
Active CertificationstProficiencies
CT 231: Relative Compaction - Nuclear Gage
CT 533: Ball Penetration - PCC
CT 539: Sampling Fresh Concrete
CT 640: Making Cylinders - PCC
CT 656: Slump - PCC
CT 557: Temperature - PCC
CT 231: Relative Compaction - Nuclear Gage
CT 231 Relative Compaction - Nuclear Gage
Details
View
v e,,
Viev,
TL-0111 (Rev. 07-00)
CALIFORNIA DEPARTMENT OF TRANSPORTATION
Presents this
CERTIFICATE OF PROFICIENCY
to
Rick Fernandez
Leighton Consulting Inc.
who is qualified to perform the following tests:
125.0 Sampling Highway Materials & Products
231.0 Relative Compaction of Soils & Aggregates (Nuclear)
EXPIRES
July 26, 2017
July 26, 2017
for: Jimmy Oladokun, District Materials Engineer
li
by: t, TL-0111 Issued: 26 July 2016
Ashley Shaw IA Phone No.: (714) 374-7863
Certified Independent Assurance IA Certificate No.: 068
note: This certificate is valid as long as the Acceptance Tester complies with
applicable requirements in Caltrans Independent Assurance Program Manual.
APPROVAL OF SPECIAL INSPECTOR
Register No: Expires: Issuance Fee:
1391 711 /2018 $20.00
Inspection Administrator
The bearer of this Certificate is authorized to act in the City of
Irvine as a Special Inspector of:
Asphalt
Rick Fernandez ��✓
17781 Cowan
Irvine CA 92614
Signature
AMERICAN CONCRETE INSTITUTE
This is to certify that
GUY W KENDALL
has demonstrated knowledge and ability by
successfully completing the AC1 Certification
requirements and is hereby recognized as an
ACI Concrete Field Testing Technician - Grade I
Certified Date: 05/14/2016 Expires: 05/14/2021 , \,� �,M
Examiner of Record: Renato Kich
ACI Managing Director of Certification
The Authenticity of this certification can be verified at www. A CICertificalion.org/verify
TL-0111 (Rev. 07-00)
CALIFORNIA DEPARTMENT OF TRANSPORTATION
Presents this
CERTIFICATE OF PROFICIENCY
to
Kris Perez
Leighton Consultants
who is qualified to perform the following tests:
231.0 Relative Compaction of Soils & Aggregates (Nuclear)
523.0 Flexural Strength of PCC
524.0 Flexural Strength Of Rapid Set Concrete
533.0 Ball Penetration in Fresh Portland Cement Concrete
539.0 Sampling Freshly Mixed Concrete
540.0 PCC Cylinder Fabrication
556.0 Slump of Fresh Portland Cement Concrete
557.0 Temperature of Freshly Mixed Portland Cement Concrete
EXPIRES
July 26, 2018
September 07, 2017
September 07, 2017
January 07, 2018
January 07, 2018
January 07, 2018
January 07, 2018
January 07, 2018
for: Jimmy Oladokun, District Materials Engineer
by: 'k TI; 0111 Issued: 26 July 2017
Ashley Shaw IA Phone No.: (949) 279-8731
Certified Independent Assurance IA Certificate No.: 068
note: This certificate is valid as long as the Acceptance Tester complies with
applicable requirements in Caltrans Independent Assurance Program Manual.
APPROVAL OF SPECIAL INSPECTOR
Register No: Expires: Issuance Fee:
2995 7/1 /2018 $20.00
Inspection Administrator
The bearer of this Certificate is authorized to act
in the City of
Irvine as a Special Inspector of.
Asphalt
o,
+ tic
4
Kris Perez
117781 Cowan
Irvine CA 92614
Signatu� //
TL-0111 (Rev. 07-00)
CALIFORNIA DEPARTMENT OF TRANSPORTATION
Presents this
CERTIFICATE OF PROFICIENCY
to
Guy Kendall
Leighton
who is qualified to perform the following tests:
231.0 Relative Compaction of Soils & Aggregates (Nuclear)
533.0 Ball Penetration in Fresh Portland Cement Concrete
539.0 Sampling Freshly Mixed Concrete
540.0 PCC Cylinder Fabrication
556.0 Slump of Fresh Portland Cement Concrete
557.0 Temperature of Freshly Mixed Portland Cement Concrete
EXPIRES
July 26, 2019
January 07, 2018
January 07, 2018
January 07, 2018
January 07, 2018
January 07, 2018
for: Jimmy Oladokun,(District Materials Engineer
(l
by: 24� TL-0I I I Issued: 26 July 2017
shley Shaw IA Phone No.: (714) 374-7863
Certified Independent Assurance IA Certificate No.: 068
note: This certificate is valid as long as the Acceptance Tester complies with
applicable requirements in Caltrans Independent Assurance Program Manual.
INTERNATIONAL CODE COUNCIL
GUY KENDALL
The International Code Council attests that the individual named on this certificate has satisfactorily
demonstrated knowledge as required by the International Code Council by successfully completing the prescribed
written examination based on codes and standards then in e,ct, and is hereby issued this certification as:
Soils Special Inspector
Given this day of August 1, 2016
Certificate No. 8458023
Alex "Cash" Olszowy Ill
President, Board of Directors
3 J °t!lty€ii�l 9 l i ijjjC +]+]jj{S{j99((ttII{9 9 f j)(' i 1�1
.
This certi(tcate is the property of ICC and must he returned to JCC In the event of suspenvon Of revncotinn Ofthe certip(Ote
Dominic Sims
Chief Executive Officer
i 1 t 1 E P
P��E i ��
ACI Certification Results Report Report Print Date:5/27/16
ACI Concrete Field Testing Technician - Grade I
Testing Session Information:
Session: 161785 Exam Date: 05/14/2016 Exam Location: Duarte, CA
ACI Sponsoring Group: California Southern Chap ACI Phone:(877) 562-2241
Examiner of Record: Renato Kich
Examinee Information
Guy W Kendall Certification ID
Leighton Group Inc. Apt 8 01130807
1040 E Ocean Blvd
Long Beach, CA 90802-5573
Status Information
Certification Status: CERTIFIED ACI Concrete Field Testing Technician - Grade I
Certification Issue Date: 05/14/2016 Thru 05/14/2021
ACI Comments:
Congratulations! You are now Certified. This is an accomplishment you can be very proud of and we will be
happy to confirm this credential to anyone upon request. Enclosed is your wallet card and certificate
attesting this accomplishment. In addition, a directory of all ACI Certified individuals can be found at
www.ACICertification.org.
Overall Results
Written Examination PASS
Performance Overall PASS
The Detailed Subtest Results section on next (back) page.
TL-01 I 1 (Rev. 07-00)
CALIFORNIA DEPARTMENT OF TRANSPORTATION AW
ate.~
Presents this
CERTIFICATE OF PROFICIENCY
to
George A. Ruiz
Leighton Consulting Inc.
who is qualified to perform the following tests:
EXPIRES
125.0
Sampling Highway Materials & Products
May 25, 2018
216.0
Relative Compaction, Soils & Aggregates
May 25, 2018
231.0
Relative Compaction of Soils & Aggregates (Nuclear)
May 25, 2018
504.0
Air Content, Freshly Mixed Concrete, Pressure
May 25, 2018
518.0
Density of Fresh Concrete
May 25, 2018
523.0
Flexural Strength of PCC
May 25, 2018
524.0
Flexural Strength Of Rapid Set Concrete
May 25, 2018
533.0
Ball Penetration in Fresh Portland Cement Concrete
May 25, 2018
539.0
Sampling Freshly Mixed Concrete
May 25, 2018
540.0
PCC Cylinder Fabrication
May 25, 2018
556.0
Slump of Fresh Portland Cement Concrete
May 25, 2018
557.0
Temperature of Freshly Mixed Portland Cement Concrete
May 25, 2018
for: Jimmy O ad un, a 51a ngineer
by: M TL-0111 Issued: 25 May 2016
ajid Fahrtosh IA Phone No.: (562) 345-3147
Certified Independent Assurance IA Certificate No.: 112
note: This certificate is valid as long as the Acceptance Tester complies with
applicable requirements in Caltrans Independent Assurance Program Manual.
AMERICAN CONCRETE INSTITUTE
This is to certify that
BRANDON L THOMAS
has demonstrated knowledge and ability by
successfully completing the ACI Certification
requirements and is hereby recognized as an
ACI Concrete Field Testing Technician - Grade I
Certified Date: 09/20/2014 Expires: 09/20/2019
Examiner of Record: Mr Clifford R Ohlwiler ACI Managing Director of Certification
The Authenticity of this certification can be verified at www. ACICertification .org/verijy
TL-0111 (Rev. 07-00)
.1
CALIFORNIA DEPARTMENT OF TRANSPORTATION AW
mrmbson.
Presents this
CERTIFICATE OF PROFICIENCY
to
Brandon Thomas
Leighton Consulting Inc.
who is qualified to perform the following tests:
EXPIRES
125.0
Sampling Highway Materials & Products
May 25, 2018
216.0
Relative Compaction, Soils & Aggregates
May 29, 2017
231.0
Relative Compaction of Soils & Aggregates (Nuclear)
May 25, 2018
504.0
Air Content, Freshly Mixed Concrete, Pressure
May 25, 2018
518.0
Density of Fresh Concrete
May 25, 2018
523.1
Flexural Strength of PCC (Fabrication Only)
May 25, 2018
533.0
Ball Penetration in Fresh Portland Cement Concrete
May 25, 2018
539.0
Sampling Freshly Mixed Concrete
May 25, 2018
540.1
PCC Cylinder Fabrication
May 25, 2018
556.0
Slump of Fresh Portland Cement Concrete
May 25, 2018
557.0
Temperature of Freshly Mixed Portland Cement Concrete
May 25, 2018
116
for: Jimmy
by: . • TL-0111 Issued : 25 May 2016
ajid Fahrtosh IA Phone No.: (562) 345-3147
Certified Independent Assurance IA Certificate No.: 112
note: This certificate is valid as long as the Acceptance Tester complies with
applicable requirements in Caltrans Independent Assurance Program Manual.
AMERICAN CONCRETE INSTITUTE
This is to certify that
GEORGE A RUIZ
has demonstrated knowledge and ability by
successfully completing the ACI Certification
requirements and is hereby recognized as an
ACI Concrete Field Testing Technician - Grade I
Certified Date: 06/28/2014 Expires: 06/28/2019
Examiner of Record: Mr David J Lang ACI Managing Director of Certification
The Authenticity of this certification can be verified at www. ACICertification.org/verify
Verify ICC Membership and Certification information
Page 1 of 3
(httyHwww. iccsafe.org/)
My Professional Information:
Last, First MI: Weimer,Stacy E
Certified under this name: Stacy E Weimer
City, State Zip: Colorado Springs, CO 80920
Certification Type (s) : Structural Masonry Special Inspector
(expires 06/12/2018)
Structural Steel & Welding Special
Inspector(expires 06/12/2018)
Reinforced Concrete Special Inspector
-Legacy(expires 06/12/2028)
Structural Steel and Bolting Special
Inspector(expires 06/12/2018)
RECEIVES MEMBER BENEFITS? NO
Upload your image by pressing the 'Upload Your Photo' link on the left side menu.
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Back to Top (http://iccstaff.iccsafe.org/Resources/member-lookup.cfm#top) Feedback (mailto:webmaster@iccsafe.org)
http://verify.iccsafe.org/index.php?q=876474 7/5/2016
AWS? American Welding Societyo
Certifies that WeOng Inspector
James S Flack
has compfiedwith the requirements ofAWS QCI,
StandardfoYAWS Certification of Wefding Inspectors
13092501
CERTIFICATE NUMBER
September 1 2019
EXPIRATION DATE
AWS PRESIDENT
AWS QUALIFICATION COMMITTEE, CHAIR
J-0-7 /%, �-
AWS CERTIFICATION COMMITTEE CHAIR
INTERNATIONAL CODE COUNCIL
JAMES S FLACK
The International Code Council attests that the individual named on this certificate has satisfactorily
demonstrated knowledge as required by the International Code Council by successfully completing the prescribed
written examination based on codes and standards then in effect, and is hereby issued this certification as:
Structural Steel and Bolting Special Inspector
aq�-
Stephen D. Jones, CBO
President, Board of Directors
1CC
Given this day of August 9, 2014
FE7
No. 827612�
This —t,h-fe , the prope rry of WC and must be ntumed to WC is the event of suspension a revocation of the cert*ote.
l � ,
Dominic Sims
Chief Executive Officer
INTERNATIONAL CODE COUNCIL
JAMES S FLACK
The International Code Council attests that the individual named on this certificate has satisfactorily
demonstrated knowledge as required by the International Code Council by successfully completing the prescribed
written examination based on codes and standards then in effect, and is hereby issued this certification as:
Spray -applied Fireproofing Special Inspector
Given this day of July 10, 2015
Certificate No. 8276122
1;11�
_-— Cuy Tomberlin, CBO
President, Board of Directors
1CC
Dominic Sims
Chief Executive Officer
INTERNATIONAL CODE COUNCIL
JAMES S FLACK
The International Code Council attests that the individual named on this certificate has satisfactorily
demonstrated knowledge as required by the International Code Council by successfully completing the prescribed
written examination based on codes and standards then in effect, and is hereby issued this certification as:
54�-
Stephen D. Jones, CBO
President, Board of Directors
Structural Welding Special Inspector
Given this day of August 19, 2014
Certificate No. 8276122
n:, cert#cate is the pmp" o f l= 9W must be rebwnW ro ICC in dw evad of smpension wrevoration of the [ert*ote.
Dominic Sims
Chief Executive Officer
City of Huntington Beach, Public Works Department
On -Call Construction Material Testing Services
Sample of Field Report
Leighton
291Page
Daily Field Report
Leighton Consulting, Inc.
e i e GROUP COMPANY
_11—
Irvine Office
Client:
Project:
17781 Cowan
Irvine, CA 92614
City Of Huntington Beach
11614.003
Phone: (949) 250-1421
2000 Main Street
CityHB/Adams/Atlanta
Fax: (949) 250-1114
Huntington Beach, CA 92648
Adams Ave Between Beach Blvd92648 and
Newland
Huntington Beach, CA
Observation Details
Date: Thursday 09/07/2017
Location Details: 11614.003 9-07-17
Superintendent: John with the City of Huntington Beach
Foreman: Calvin with Hardy and Harper
Contractor: Hardy and Harper
Observed/Tested: Asphalt placement for Atlanta Avenue
Equipment Working:
1- Hopper, 2- steel drum vibratory rollers, 1- water truck. 1-
skiploader, 1- Bobcat, 1- pulverizer grinder, 1- street sweeper and
asphalt and dump trucks
Units: English
Activity Number: 3
Author: Fernandez, Richard
Geotechnical Engineer: Che, Ed
Project Manager: Che, Ed
Field Supervisor: Beckham, Joel
Technician RF
Hours 9.0
Summary of Operations
On site at the request of the client to observe and test the asphalt Base course placement along Atlanta Avenue west and east
bound lanes from approximate stations 10+88 through 36+12. The existing asphalt was grinded and tacked prior to placement of
the asphalt. Compaction effort of the AC was achieved with a vibratory steel drum roller and a finish roller making the final passes.
Temperatures taken throughout the day indicated the AC fell within the specified ranges. The AC placement was found to achieve
95% relative compaction or greater at the time the tests were performed and at the tested locations. The maximum density for the
asphalt was based on information provided by the batch plant. Flnal test results are pending our laboratory max. Use of plant max
is only for information. The city inspector requested we stay for final compaction and approved the overtime charge.Per the request
of the city inspector no additional asphalt base samples would be needed.
Page 1 of 4
Daily Field Report
Leighton Consulting, Inc.
Irvine Office
Client:
Project:
17781 Cowan
Irvine, CA 92614
City Of Huntington Beach
11614.003
Phone: (949) 250-1421
2000 Main Street
CityHB/Adams/Atlanta
Fax: (949) 250-1114
Huntington Beach, CA 92648
Adams Ave Between Beach Blvd92648 and
Newland
Huntington Beach, CA
Bituminous Density
Photo Description:
Compaction of asphalt placement on eastbound Atlanta Avenue. Looking east.
Page 2 of 4
Leighton Consulting, Inc.
17781 Cavan
Irvine, CA 92614
Phone: (949) 250-14211 Fax:(949) 250-1114
Bituminous Density Client:
Report Date: 9/7/2017 City Of Huntington Beach
Test Method: 2000 Main Street
Huntington Beach, CA 92648
Project:
11614.003
CityH B/Ada ms/Atlanta
Adams Ave Between Beach Blvd92648 and
Newland
Huntington Beach, CA
23038-OJ
Test Results
Max Wet
Max
In Place
Probe
Min/Max
Retest
Test
Mix
Thickness
Density
Density
Density
Depth
Percent
Comp.
Gauge
Test #
Of
Date
Test Location
Material
Design
(in)
(cf)
Source
(pcf)
(in)
Comp.
%)
Remark
SN
Technician
32
917/17
Asphalt Concrete (AC);
Base
PG70-
2
150.3
Supplied
146.6
Asphalt
98
95 / 105
30482
Fernandez,
Street (ST): Eastbound
10
Value
Richard
Atlanta Avenue at
12+00
33
9/7/17
Asphalt Concrete (AC);
Base
PG70-
2
150.3
Supplied
147.3
Asphalt
98
95 / 105
30482
Fernandez,
Street (ST): Eastbound
10
Value
Richard
Atlanta Avenue at
14+00
34
9/7/17
Asphalt Concrete (AC);
Base
PG70-
2
150.3
Supplied
145.8
Asphalt
97
95 / 105
30482
Fernandez,
Street (ST): Eastbound
10
Value
Richard
Atlanta Avenue at
17+00
35
917/17
Asphalt Concrete (AC);
Base
PG70-
2
150.3
Supplied
145.2
Asphalt
97
95 / 105
30482
Fernandez,
Street (ST): Eastbound
10
Value
Richard
Atlanta Avenue at
20+50
36
9/7/17
Asphalt Concrete (AC);
Base
PG70-
2
150.3
Supplied
147.1
Asphalt
98
95 / 105
30482
Fernandez,
Street (ST): Eastbound
10
Value
Richard
Atlanta Avenue at
23+00
37
9/7/17
Asphalt Concrete (AC);
Base
PG70-
2
150.3
Supplied
148.2
Asphalt
99
95 / 105
30482
Fernandez,
Street (ST): Eastbound
10
Value
Richard
Atlanta Avenue at
25+00
38
9/7/17
Asphalt Concrete (AC);
Base
PG70-
2
150.3
Supplied
146.9
Asphalt
98
95 / 105
30482
Fernandez,
Street (ST): Eastbound
10
Value
Richard
Atlanta Avenue at
35+50
39
9/7117
Asphalt Concrete (AC);
Base
PG70-
2
150.3
Supplied
147.2
Asphalt
98
95 / 105
30482
Fernandez,
Street (ST): Westbound
10
Value
Richard
Atlanta Avenue at
15+00
40
9/7/17
Asphalt Concrete (AC);
Base
PG70-
2
150.3
Supplied
148.1
Asphalt
99
95 / 105
30482
Fernandez,
Street (ST): Eastbound
10
Value
Richard
Atlanta Avenue at
13+25
Page 3 of 4
Leighton Consulting, Inc.
Irvine Office
17781 Cowan
Irvine, CA 92614
Phone: (949) 250-1421 1 Fax:(949) 250-1114
Bituminous Density Client: Project:
Report Date: 9/7/2017 City Of Huntington Beach 11614.003
Test Method: 2000 Main Street CityHB/Adams/Atlanta
Huntington Beach, CA 92648 Adams Ave Between Beach Blvd92648 and
Newland
Huntington Beach, CA
23038-OJ
Test Results
Test #
Retest
Of
Test
Date
Test Location
Material
Mix
Design
Thickness
(in)
Max Wet
Density
(pcf)
Max
Density
Source
In Place
Density
(pcf)
Probe
Depth
(in)
Percent
Comp.
Min/Max
Comp.
N
Remark
Gauge
SN
Technician
41
9/7/17
Asphalt Concrete (AC),
Street (ST): Eastbound
Atlanta Avenue at
35+00
Base
PG70-
10
2
150.3
Supplied
Value
147.7
Asphalt
98
95 / 105
30482
Fernandez,
Richard
Remarks
Comments
Tests are "Direct Transmission" Method A unless probe depth is noted as "Backscatter"
Gauge Information
Gauge SN imake
Model
Density Count
Moisture Count
Standard Count Date
Last Calibration Date
Calibrated By
30482 JCPN
MC3-Elite
3882
1171
9/7/17
2/13/17
Maurer Technical Service
Page 4 of 4
2018 LABORATORY TESTING RATES
Leighton
METHOD $/TEST METHOD
CLASSIFICATION & INDEX PROPERTIES
Photograph of sample
Moisture content (ASTM D2216)
Moisture & density (ASTM D2937) ring samples
Moisture & density (ASTM D2937) Shelby tube or cutting
Atterberg limits (ASTM D4318) 3 points:
-Single point, non -plastic
-Atterberg limits (organic ASTM D2487 / D4318)
-Visual classification as non -plastic (ASTM D2488)
Particle size:
-Sieve only 1 /z Inch to #200, (AASHTO T271ASTM C1361ASTM D69131CTM 202)
-Large sieve 6 Inch to #200 (AASHTO T27/ASTM C136/ASTM D69131CTM 202)
- Hydrometer only (ASTM D422)
- Sieve + hydrometer (<-3 inch sieve, ASTM D422)
- Percent passing #200 sieve, wash only (ASTM D1140)
Specific gravity and absorption of fine aggregate (AASHTO
T84/ASTM C128/ASTM D854/CTM 207)
Specific gravity and absorption of coarse aggregate (AASHTO
T85/ASTM C127/CTM 206)
- Total porosity - on Shelby tube sample (calculated from
density & specific gravity)
- Total porosity - on other sample
Shrinkage limits (wax method, ASTM D4943)
Pinhole dispersion (ASTM D4647)
Dispersive characteristics (double hydrometer ASTM D4221)
As -received moisture & density (chunk/carved samples)
Sand Equivalent (AASHTO T176/ASTM D2419/CTM 217)
COMPACTION & PAVEMENT SUBGRADE TESTS
Standard Proctor compaction, (ASTM D698) 4 points:
- 4 inch diameter mold (Methods A & B)
- 6 inch diameter mold (Method C)
Modified Proctor compaction (ASTM D1557) 4 points:
- 4 inch diameter mold (Methods A & B)
- 6 inch diameter mold (Method C)
Check point (per point)
Relative compaction of untreated/treated soils/aggregates (CTM 216)
Relative density (0.1 ft mold, ASTM D4253, D4254)
California Bearing Ratio (CBR, ASTM D1883):
- 3 point
- 1 point
R-Value (AASHTO T190/ASTM D2844/CTM 301) untreated
soils/aggregates
R-Value (AASHTO T190/ASTM D2844/CTM 301) lime or cement
treated soils/aggregates
SOIL CHEMISTRY & CORROSIVITY
pH Method A (ASTM D4972 or CTM 643)
Electrical resistivity — single point — as received moisture
Minimum resistivity 3 moisture content points (ASTM G187/CTM 643)
pH + minimum resistivity (CTM 643)
Sulfate content - gravimetric (CTM 417 B Part II)
Sulfate screen (Hach®)
Chloride content (AASHTO T291/CTM 422)
Corrosion suite: minimum resistivity, sulfate, chloride, pH (CTM 643)
Organic matter content (ASTM D2974)
WEST
SHEAR STRENGTH
10
Pocket penetrometer
15
20
Direct shear (ASTM D3080, mod., 3 points):
30
-Consolidated undrained - 0.05 inch/min (CU)
285
40
-Consolidated drained - <0.05 inch/min (CD)
345
150
-Residual shear EM 1110-2-1906-IXA
50
85
(price per each additional pass after shear)
180
Remolding or hand trimming of specimens (3 points)
90
10
Oriented or block hand trimming (per hour)
65
Single point shear
105
135
Torsional shear (ASTM D6467 / ASTM D7608)
820
175
110
CONSOLIDATION & EXPANSION/SWELL TESTS
185
Consolidation (ASTM D2435):
195
70
-Each additional time curve
45
125
-Each additional load/unload w/o time reading
40
Expansion Index (El, ASTM D4829)
130
100
Swell/collapse —Method A (ASTM D4546-A, up to to load/unloads w/o time curves)
290
Single load swell/collapse - Method B (ASTM D4546-B seat, load & inundate only)
105
165 TRIAXIAL TESTS
155
Unconfined compression strength of cohesive soil
135
(with stress/strain plot, ASTM D2166)
126
Unconsolidated undrained triaxial compression test on cohesive
170
210
soils (USACE Q test, ASTM D2850, per confining stress)
90
Consolidated undrained triaxial compression test for cohesive soils,
375
60
(ASTM D4767, CU, USACE R-bar test) with back pressure
105
saturation & pore water pressure measurement (Per confining stress)
Consolidated drained triaxial compression test (CD, USACE S test),
with volume change measurement. Price per soil type below EM
1110-2-1906(X):
160
- Sand or silty sand soils (per confining stress)
375
215
- Silt or clayey sand soils (per confining stress)
500
- Clay soils (per confining stress)
705
220
- Three -stage triaxial (sand or silty sand soils)
655
245
- Three -stage triaxial (silt or clayey sand soils)
875
65
- Three -stage triaxial (clay soils)
1,235
250
Remolding of test specimens
65
235
HYDRAULIC CONDUCTIVITY TESTS
Triaxial permeability in flexible -wall permeameter with backpressure 310
500 saturation at one effective stress (EPA 9100/ASTM D5084,
185 falling head Method C):
310 - Each additional effective stress 120
- Hand trimming of soil samples for horizontal K 60
340 Remolding of test specimens 65
Permeability of granular soils (ASTM D2434) 135
Soil suction (filter paper method, ASTM D5298) 400
45 SOIL -CEMENT
45 Moisture -density curve for soil -cement mixtures (ASTM D558) 240
90 Wet -dry durability of soil -cement mixtures (ASTM D559)' 1,205
130 Compressive strength of molded soil -cement cylinder (ASTM D1633)' 60
70 Soil -cement remolded specimen (for shear strength, consolidation, etc.)' 235
30 1 Compaction (ASTM D558 maximum density) should also be performed —
70 not included in above price
245
65
2018 R1/2018 - LAB www.leightongroup.com PAGE 1 of 4
Leighton Fee Schedule
CONSTRUCTION MATERIALS LABORATORY TESTING
METHOD $/TEST
METHOD $!TEST
CONCRETE STRENGTH CHARACTERISTICS
MASONRY
Concrete cylinders compression (ASTM C39) (6° x 12„)
25
Mortar cylinders (2" by 4", ASTM C780)
25
Concrete cylinders compression (ASTM C39) (4° x 8°)
22
Grout prisms (3" by 6", ASTM C1019)
25
Compression, concrete or masonry cores (testing only) <6 inch (ASTM C42)
40
Masonry cores compression, s6" diameter (testing only, ASTM C42)
40
Trimming concrete cores (per core)
20
CMU compression to size 8" x 8" x 16" (3 required, ASTM C140)
45
Flexural strength of concrete (simple beam-3rd pt. loading, ASTM C78/CTM 523)
85
CMU moisture content, absorption & unit weight (6 required, ASTM C140)
40
Flexural strength of concrete (simple beam -center pt. loading, ASTM C2931CTM 523)
85
CMU linear drying shrinkage (ASTM C426)
175
Non shrink grout cubes (2 inch. ASTM C1091C1107)
25
CMU grouted prisms (compression test s8" x 8" x 16". ASTM C1314)
180
Drying shrinkage - four readings, up to 90 days, 3 bars (ASTM C157)
400
CMU grouted prisms (compression test > F x 8' x 16", ASTM C1314)
250
Length of drilled concrete cores (CTM 531)
40
Masonry core -shear, Title 24 (test only)
70
HOT MIX ASHPALT (HMA)
Resistance of compacted HMA to moisture -induced damage
2,100
Compression (cost for each, 5 required, ASTM C67)
40
(AASHTO T283/CTM 371)
Hamburg Wheel, 4 briquettes (modified) (AASHTO T324)
900
REINFORCING STEEL
Superpave gyratory compaction (AASHTO T312/ASTM D6925)
350
Rebar tensile test up to <_ No. 10 bars (ASTM A370)
45
Extraction by ignition oven, percent asphalt (AASHTO T308/ASTM
150
Rebar tensile test > No. 10 bars <_ No. 17, (ASTM A370)
100
D6307/CTM 382)
Rebar bend test, up to <_ No. 10 bars (ASTM A370)
45
Ignition oven correction/correlation values (AASHTO T3081ASTM
1,350
Rebar bend test > No. 10 bars <_ No. 17, (ASTM A370)
150
D6307/CTM 382)
Extraction by centrifuge, percent asphalt (ASTM D2172)
150
Epoxy coated rebar/dowel film thickness (coating) test (ASTM A775)
45
Gradation of extracted aggregate (AASHTO T30/ASTM D5444/CTM 202)
135
Epoxy coated rebar/dowel continuity (Holiday) test (ASTM
65
Stabilometer, S-Value (ASTM D1560/CTM 366)
265
A775)
Epoxy coated rebar flexibility/bend test, up to No. 11 (ASTM
45
Bituminous mixture preparation (AASHTO R30/CTM 304)
80
A775)
Moisture content of HMA (AASHTO T329/ASTM D6037/CTM 370)
60
Tensile strength, <_100,000 pounds axial load (ASTM A370)
45
Bulk specific gravity of compacted HMA, molded specimen or
50
Prestressing wire, tension (ASTM A416)
150
cores, uncoated (AASHTO T166/ASTM D2726/CTM 308)
Sample preparation (cutting)
50
Bulk specific gravity of compacted HMA, molded specimen or
55
Resistance Butt -Welded Hoops/Bars, up to No. 10 (CTM
180
cores, paraffin -coated (AASHTO T275/ASTM D1188/CTM 308)
670)
Maximum density - Hveem (CTM 308)
200
Post -Tensioned Bars (ASTM A772)
420
Theoretical maximum density and specific gravity of HMA
130
(AASHTO T209/ASTM D2041/CTM 309)
SPRAY APPLIED FIREPROOFING
Thickness or height of compacted bituminous paving mixture
40
Unit weight (density, ASTM E605)
60
specimens (ASTM D3549)
Rubberized asphalt (add to above rates)
+ 25%
BEARING PADS/PLATES AND JOINT SEAL
Elastomeric Bearing Pads (Caltrans SS 51-3)
990
AGGREGATE PROPERTIES
Elastomeric Bearing Pad with Hardness and Compression
1230
Bulk density and voids in aggregates (AASHTO T19/ASTM C29/ CTM 212)
50
Tests (Caltrans SS 51-3)
Organic impurities in fine aggregate sand (AASHTO T21/ASTM C40/CTM 213)
60
Type A Joint Seals (Caltrans SS 51-2)
1620
LA Rattler -smaller coarse aggregate <1.5" (AASHTO T96/ASTM C131/
200
Type B Joint Seals (Caltrans SS 51-2)
1530
CTM 211)
Bearing Plates (A536)
720
LA Rattler -larger coarse aggregate 1-3° (AASHTO T96/ASTM C535/CTM 211)
250
Apparent specific gravity of fine aggregate (AASHTO T84/ASTM
130
STREET LIGHTS/SIGNALS
C128/ CTM 208)
10OW HPS Lighting (Caltrans RSS 86)
1296
Clay lumps, friable particles (AASHTO T112/ASTM C142)
175
SAMPLE TRANSPORT
$/TRIP
Durability Index (AASHTO T210/ASTM D3744/CTM 229)
200
Moisture content of aggregates by oven drying (AASHTO T255/
40
Pick-up & delivery (weekdays, per trip. <50 mile radius from Leighton
90
ASTM C5661CTM 226)
office)
Uncompacted void content of fine aggregate (AASHTO T304/
130
ASTM C1252/ CTM 234)
Percent of Crushed particles (AASHTO T335/ASTM D5821/CTM 205)
135
Flat & elongated particles in coarse aggregate (ASTM
215
D4791/CTM 235)
Cleanness value of coarse aggregate (CTM 227)
210
Soundness, magnesium (AASHTO T104/ASTM C88/CTM 214)
225
Soundness, Sodium (AASHTO T104/ASTM C88/CTM 214)
650
2018 R1/2018 - LAB www.leightongroup.com PAGE 2 of 4
Leighton Fee Schedule
EQUIPMENT, SUPPLIES & MATERIALS
$/UNIT
$UUNIT
1/4 inch Grab plates
5
each
Manometer
25
day
1/4 inch Tubing (bonded)
0.55
foot
Mileage (IRS Allowable)
0.545
mile
1/4 inch Tubing (single)
0.35
foot
Moisture test kit (excludes labor to perform test, ASTM E1907)
60
test
3/8 inch Tubing, clear vinyl
0.55
foot
Nuclear moisture and density gauge
88
day
4-Gas meter (RKI Eagle or similar)/GEM 2000
130
day
Pachometer
25
day
Air flow meter and purge pump (200 cc/min)
50
day
Particulate Monitor
125
day
Box of 24 soil drive -sample rings
120
box
pH/Conductivity/Temperature meter
55
day
Brass sample tubes
10
each
Photo -Ionization Detector (PID)
120
day
Caution tape (1000-foot roll)
20
each
Pump, Typhoon 2 or 4 stage
50
day
Combination lock or padlock
11
each
QED bladder pump w/QED control box
160
day
Compressed air tank and regulator
50
day
Resistivity field meter & pins
50
day
Concrete coring machine (!56-inch-dia)
150
day
Slip / threaded cap, 2-inch or 4-inch diameter, PVC Scheduie 40
15
each
Consumables (gloves, rope, soap, tape, etc.)
35
day
Slope inclinometer
200
day
Core sample boxes
11
each
Soil sampling T-handle (Encore)
10
day
Crack monitor
25
each
Soil sampling tripod
35
day
Cutoff saws, reciprocating, electric (Sawzall®)
75
day
Stainless steel bailer
40
day
Disposable bailers
12
each
Submersible pump, 10 gpm, high powered Grunfos 2-inch with
160
day
Disposable bladders
10
each
controller
Dissolved oxygen meter
45
day
Submersible pump/transfer pump, 10-25 gpm
50
day
DOT 55-gallon containment drum with lid
65
each
Support service truck usage (well installation, etc.)
200
day
Double -ring infiltrometer
125
day
Survey/fence stakes
8
each
Dual -stage interface probe
80
day
Tedlar® bags
18
each
Dynamic Core Penetrometor
400
day
Traffic cones (s25)/barricades (single lane)
50
day
Generator, portable gasoline fueled. 3,500 watts
90
day
Turbidity meter
70
day
Global Positioning System/Laser Range Finder
80
day
Tyvek® suit (each)
18
each
Hand auger set
90
day
Vapor sampling box
55
day
HDPE safety fence (!5100 feet)
40
roll
Vehicle usage (carrying equipment)
20
hour
Horiba U-51 water quality meter
135
day
VelociCalc
35
day
Light tower (towable vertical mast)
150
day
Visqueen (20 x 100 feet)
100
roll
Magnahelic gauge
15
day
Water level indicator (electronic well sounder) <300 feet
60
day
deep well
ZIPLEVEL®
15
day
Other specialized geotechnical and environmental testing & monitoring equipment are available, and priced per site
2018 R1/2018 - LAB www.leightongroup.com PAGE 3 of 4
TERMS & CONDITIONS
Expiration: This fee schedule is effective through
December 31, 2018 after which remaining work will be
billed at then -current rates.
Proposal Expiration: Proposals are valid for at least 30
days, subject to change after 30 days; unless otherwise
stated in the attached proposal.
Prevailing Wages: Our fees for prevailing wage work
based upon California prevailing wage laws and wage
determinations.
Overtime: Overtime for field personnel will be charged
at 1.5 times basic hourly rates when exceeding 8 hours
up to 12 hours per 24 hour interval, and 2 times basic
hourly rates when exceeding 12 hours in 24 hours or on
Sunday, and 3 times basic hourly rates on California
official holidays.
Expert Witness Time: Expert witness deposition and
testimony will be charged at 2 times hourly rates listed on
the previous pages, with a minimum charge of four hours
per day.
Minimum Field Hourly Charges: For Field Technicians,
Special Inspectors or any on -site (field) materials testing
services:
4 hours: 4-hour minimum charge up to the first four
hours of work
8 hours: 8-hour minimum charge for over four hours of
work, up to eight hours.
Project time accrued includes portal to portal travel time.
Outside Direct Costs: Heavy equipment, subcontractor
fees and expenses, project -specific permits and/or
licenses, project -specific supplemental insurance, travel,
subsistence, project -specific parking charges, shipping,
reproduction, and other reimbursable expenses will be
invoiced at cost plus 18%, unless billed directly to and
paid by client.
Insurance & Limitation of Liability: These rates are
predicated on standard insurance coverage and a limit of
Leighton's liability equal to our total fees for a given
project.
Leighton Fee Schedule
■ Invoicing: Invoices are rendered monthly, payable upon
receipt in United States dollars. A service charge of 1'/z-
percent per month will be charged for late payment.
Client Disclosures: Client agrees to provide all
information in Client's possession about actual or
possible presence of buried utilities and hazardous
materials on the project site, prior to fieldwork, and
agrees to reimburse Leighton for all costs related to
unanticipated discovery of utilities and/or hazardous
materials. Client is also responsible for providing safe
and legal access to the project site for all Leighton field
personnel.
Earth Material Samples: Quoted testing unit rates are
for soil and/or rock (earth) samples free of hazardous
materials. Additional costs will accrue beyond these
standard testing unit rates for handling, testing and/or
disposing of soil and/or rock containing hazardous
materials. Hazardous materials will be returned to the
site or the site owner's designated representative at
additional cost not included in listed unit rates. Standard
turn -around time for geotechnical-laboratory test results
is 10 working days. Samples will be stored for 2 months,
after which they will be discarded. Prior documented
notification is required if samples need to be stored for a
longer time. A monthly storage fee of $10 per bag and
$5 per sleeve or tube will be applied. Quoted unit rates
are only for earth materials sampled in the United States.
There may be additional cost for handling imported
samples.
Construction Material Samples: After all designated
28-day breaks for a given sample set meet specified
compressive or other client -designated strength, all
"hold" cylinders or specimens will be automatically
disposed of, unless specified in writing prior to the 28-day
break. All other construction materials will be disposed
of after completion of testing and reporting
2018 R1/2018 - LAB www.leightongroup.com PAGE 4 of 4
L—I A„ htxncc P,, m.J e, Slxnual
EXHIBIT9-D
DBE Contract Goal
D2ateria1 Testing Consultant
(it, of If tinglon Beach \'arimrs Imprm ement Project,
Item
No.
A rox.
PP
Quant
Maas.
Unit
Item Description
Unit Price
Total
Likelyto be
Performed b Y
Sub -contractor
(YQYes)?
Trucking or
Supply of
Material
Involved
YmYes 7
Work Category Code {enter a
code if corresponding cell in either
CoPimn G or H is "V")
Number of
Available
DBEs
OBE Work Factor
(input a percentage
only if the number of
available DBEs > 9)
DBE Work
Dollar Amount
Comment
1
1
LS
j Field Material Testing
$ 180.000 00
$ 180.000.00
N N
$0 00
2
1
LS
Laboratory Material Testing
$ 40,000.00
$ 40,000.00
N
- N
$0.00
3
1
LS
Project Management and Data Review
$ 26,000.00
$ 26 000.00
N
N
$0 00
4
1
LS
Clerical
$ 4,000.00
$ 4.000,00
N
N
$0 00
TOTAL $250,000.00
Work Code Category
TOTAL DBE $0.00
WORK AMOUNT
DBE Goal 0
Pu"2of2
Derember 30, 2014
Local Assistance Procedures Manual
EXHIBIT 10-Hl
Cost Proposal
EXHIBIT 10-HI COST PROPOSAL Page 1 of
ACTUAL COST -PLUS -FIXED FEE OR I,IIMP SIJM (FIRM FIXED PRICE) CONTRACTS
(DESIGN, ENGINEERING AND ENVIRONMENTAL STUDIES)
Note: Mark-ups are Not Allowed ® Prime Consultant ❑ Subconsultant
Consultant Leighton Consulting Inc.
Project No.
DIRECT LABOR
Contract No. RFQ 2017-1128B Date 10/15/18
Classification/Title
Name
Hours
Actual Hourly Rate
Total
(Sr. Principal)
(Associate Engineer)
Dian Chandra
TBD
$ 112.63
$ TBD
Edward Che
TBD
$ 68.90
$ TBD
(Materials Manager)
Roderick Marcia
TBD
$ 69.75
$ TBD
(Project Admin)
(PW Technician)
TBD
TBD
$ 25.50
$ TBD
TBD
TBD
$ 46.08
$ TBD
(PW Inspector)
TBD
TBD
$ 47.86
$ TBD
LABOR COSTS
a) Subtotal Direct Labor Costs $ TBD
b) Anticipated Salary Increases (see page 2 for calculation) $ TBD
INDIRECT COSTS
d) Fringe Benefits (Rate: 51 %)
f) Overhead (Rate: %)
c) TOTAL DIRECT LABOR COSTS [(a) + (b)] S TBD
e) Total Fringe Benefits [(c) x (d)] $
g) Overhead [(c) x (f)]
h) General and Administrative (Rate:132.9%) i) Gen & Admin [(c) x (h)] $
j) TOTAL INDIRECT COSTS [(e) + (g) + (i)] S TBD
FIXED FEE k) TOTAL FIXED FEE [(c) + 0)] x fixed fee 10 %] S TBD
1 CONSULTANT'S OTHER DIRECT COSTS (ODC) — ITEMIZE Add additional pages if nee ssar
Description of Item
Quantity
Unit
Unit Cost
Total
Travel/Mileage Costs
TBD
TBD
$0.54
TBD
Laboratory Testing
TBD
TBD
See attached
TBD
Nuclear Moisture & Density Gauge
TBD
TBD
$88
TBD
1) TOTAL OTHER DIRECT COSTS
m) SUBCONSULTANTS' COSTS (Add additional pages if necessary)
Subconsultant 1: TBD $ TBD
Subconsultant 2: $
Subconsultant3: $
Subconsultant 4: $
m) TOTAL SUBCONSULTANTS' COSTS _ $
n) TOTAL OTHER DIRECT COSTS INCLUDING SUBCONSULTANTS [(I)+(m)] $ TBD
TOTAL COST [(c) + 0) + (k) + (n)] $ TBD
NOTES:
1. All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals.
2. The cost proposal format shall not be amended. Indirect cost rates should be based on consultant's annual accounting period
and established by a cognizant agency or accepted by Caltrans.
3. Anticipated salary increases calculation (page 2) must accompany.
Page 1 of 9
January 2018
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
EXHIBIT 10-HI COST PROPOSAL Page 2 of
ACTuAi. COST-PI.IIS-FIXED FEE OR LAMP Sum (FIRM FIXED PRICE) CONTRACTS
(CALCULATIONS FOR ANTICIPATED SALARY INCREASES)
1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours)
Direct Labor Total Hours per
Avg
5 Year
Subtotal per Cost Cost Proposal
Hourly
Contract
Proposal
Rate
Duration
$250,000.00 5000 =
$50.00
Year 1 Avg
Hourly Rate
2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %)
Avg Hourly Rate
Year 1
$50.00
Year 2
$51.00
Year 3
$52.02
Year 4
$53.06
Proposed Escalation
+ 2% _
+ 2% _
+ 2% _
+ 2% _
$51.00
Year 2 Avg Hourly Rate
$52.02
Year 3 Avg Hourly Rate
$53.06
Year 4 Avg Hourly Rate
$54.12
Year 5 Avg Hourly Rate
3. Calculate estimated hours per year (Multiply estimate % each year by total hours)
Estimated % Completed
Total Hours per Cost
Total Hours per
Each Year
Proposal
Year
Year 1
20.0%
* 5000 =
1000
Estimated Hours Year 1
Year 2
40.0%
* 5000 =
2000
Estimated Hours Year 2
Year 3
15.0%
* 5000 =
750
Estimated Hours Year 3
Year 4
15.0%
* 5000 =
750
Estimated Hours Year 4
Year 5
10.0%
* 5000
= 500
Estimated Hours Year 5
Total
100%
Total
= 5000
4. Calculate Total Costs including Escalation (Multiply Average
Hourly Rate by the
number of hours)
Avg Hourly Rate
Estimated hours
Cost per
(calculated above)
(calculated above)
Year
Year 1
$50.00
x 1000
= $50,000.00
Estimated Hours Year 1
Year 2
$51.00
x 2000
= $102,000.00
Estimated Hours Year 2
Year 3
$52.02
x 750
= $39,015.00
Estimated Hours Year 3
Year 4
$53.06
750
= $39,795.30
Estimated Hours Year 4
Year 5
$54.12
500
= $27,060.80
Estimated Hours Year 5
Total Direct Labor Cost with Escalation
= $257,871.10
Direct Labor Subtotal before Escalation
= $250,000.00
Estimated total of Direct
Labor Salary
=
Transfer to Page 1
Increase
$7,871.10
NOTES:
I . This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the #
of years of the contract, and a breakdown of the labor to be performed each year.
2. An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable.
(i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology)
3. This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.
4. Calculations for anticipated salary escalation must be provided.
Page 2 of 9
January 2018
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
EXHIBIT 10-HI COST PROPOSAL Page 3 of
I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost
proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the
contract terms and the following requirements:
I . Generally Accepted Accounting Principles (GAAP)
2. Terms and conditions of the contract
3. J:itle.,,;?3_. United States_C1 i?_- Letting of Contracts
4. 48 Code o14ederal Rcgulations Part 31 - Contract Cost Principles and Procedures
5. 2:j,_C,`,ode__ofFederal ReMul�ltio3as._Pairt.....i..,72- Procurement, Management, and Administration of
Engineering and Design Related Service
6. 48 Code of Federal Re_,ulations._Part 9904 - Cast AcCOUnti.ngStandards Board (when applicable)
All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be
retained in the project files and be in compliance with applicable federal and state requirements. Costs that are
noncompliant with the federal and state requirements are not eligible for reimbursement.
Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect
Cost Rate(s).
Name: Dian Chandra
Signature
F
Email: dchandraAlei ghtongroup.com
Address: 17781 Cowan Irvine CA 92614
Title *: Vice President
Date of Certification (mm/dd/yyyy): 10/15/18
Phone Number: 949-681-4
*An individual executive or financial officer of the consultant's or subconsultant's organization at a level
no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent
the financial information utilized to establish the cost proposal for the contract.
List services the consultant is providing under the proposed contract:
• Geotechnical observation and testing
• aoeciai inspection ana maieriais Less
Page 3 of 9
January 2018
Local Assistance Procedures Manual EXHIBIT 10-H2
Cost Proposal
EXHIBIT 10-H2 'COST PROPOSAL. Page 1 uf'3
SPECIFIC RATE OF COMPENSATION (USE FOR ON -CALL OR AS-NEEDII-D CONTRACTS)
{NON- PREVAILING WAGE CONSTRUCTION ENGINEERING AND INSPFC r1ON CONTRACTS)
Note: Mark-ups are Not Allowed
Consultant Leighton Consulting, Inc. ❑ X Prime Consultant ❑ Subconsultant
Project No.
For Combined Rate
For Home Office Rate
For Field Office Rate
Contract No. RFO 2017-1 1288 1} zi i;, ; , ; Afflk.W FFzI �._. __. Date 10/15/18
Fringe Benefit 5 1 % - General &Administrative 132,9% = 1819 %Combined
OR
Fringe Benefit % + General &Administrative % Home Office ICR%
Fringe Benefit %n + General &Administrative % = Field Office ICR%
BILLING, INFORMATION
Fee = 10%
CALCULATION INFORMATION
Name/.iobTitle/Classification'
Hourly Billing Rates`
Effective Date of Hourly Rate
Actual or Avg,
% or $
Hourly Range -
Straight`
OT(i.5x)
OT(2x)
From
To
Hourly Rate'
Increase
or Classifications Only
Djan Chandra —Sr. Principal
S352
$352
$352
01/01/2018
12/31/2018
$1 12.63
Not Applicable
S366
$366
$366
01/01/2019
12/31/2019
$117,14
4%
$380
$380
$380
01/01/2020
12/31/2020
$121,82
4%
Edward Che— Associate Engineer
$215
$215
$215
01/01/2018
12/31/2018
S68.90
Not Applicable
$224
$224
$224
01/01/2019
12/31/2019
S71.66
4%
$233
S233
S233
01/01/2020
12/31/2020
$74.52
4%
Roderick Marcia — MaterialsTesting
$218
S218
S218
01/01/2018
12/31/2018
$69.75
Not AppIicable
Manager
$227
$227
S227
01/01/2019
12/31/2019
$72.54
4%
$236
$236
S236
01/01/2020
12/31/2020
$75.44
1 4%
Project Administrator
S80
$93
$106
01/01/2018
12/31/2018
$25.50
$83
$96
$110
01/01/2019
12/31/2019
$26.52
4.0%4
$86
$100
$114
01/01/2020
12/31/2020
$27.58
4.0%
Page 4 of 9
January 2018
al Assistance Procedures Manual
Qrr r INIr: D TU"DhA A rrrel,1
CA1 t-1 it AT1Clhl tNIPr1RAAATT M
EXHIBIT 10-11-12
Cost Proposal
Name/Job Title/Class ification'
Hourly Billing Rates'
Straight' OT(1.5x) OT(2x)
Effective Date of Hourly Rate
From To
Actual or Avg.
Hourly Rate'
% or $
Increase
hourly Range -
lor Classifications Only
PW Technician
$144
$167
$190
01 /01 /2018
12/31/2018
$46.08
$150
$174
$198
01101/2019
12/31 /2019
$47.92
4.0%
$156
$180
$206
01 /01/2020
12/31 /2020
$49.84
4.0%
PW Inspector
$150
$174
$198
01 /01/2018
12/31/2018
$47.86
$155
$180
$205
01 /01/2019
12;'3112019
$49r77
4.0%
$162
$189
$214
01/01/2020
12/31/2020
$51.77
4.0%
NOTES:
I. All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals.
2. The cost proposal format shall not be amended.
3. Billing rate = actual hourly rate * ( I + ICR) * (1+ Fee). Indirect cost rates should be based on the consultant's annual accounting period, established by a cognizant agency or
accepted by Cal trans. All costs must comply with the Federal cost principles for reimbursement.
4, For named employees and key personnel enter the actual hourly rate. For classifications only. enter the Average Hourly state for that classification.
Page 5 of 9
January 2018
Local Assistance Procedures Manual EXHIBIT 10-H2
Cost Proposal
E HIBIT 10-H2 COST PROPOSAL Page 2 of 3
SPECIFic R.ATF OF COMPENSATION (USE FOR ON -CALL. OR .AS-NI-EDE-D CONTRACTS)
(CONSTRUCT ON ENGINEERING AND INSPECTION CON TRACTS)
Consultant Lei hton Consultir1 Inc. ❑ X Prime Consultant ❑ Subconsultant
Project No.
Contract No. RFQ 2017-1128B Date 10/1 SI18
SCHEDULE OF OTHER DIRECT GUST ITEMS
(Add additional pages as necessary)
Description of Itern
Quantity
Unit
Unit Cost
Total
Travel/Mileage Costs
TBD
TBD
$0.54
TBD
Laboratory Testing
TBD
TBD
See attached
TBD
Nuclear Moisture & Density Gauge
TBD
TBD
$88
TBD
Subcorlsultant 1: TBD
Subconsultant 2:
$
Note: Add additional pages if necessary.
N0'FES:
I. List other direct cost items with estimated costs. I'hese costs should be competitive in their respective 'industries and supported with appropritite documentation.
2. Proposed ODC items should be consistently billed regardless of client and contract type.
3. Items when incurred for the same purpose. in like circumstance, should not he included in any indirect cost pool or irr the overhead rate.
4. Items such as special tooling, will he reimbursed at actual cost with supporting, documentation (invoice).
5. Items listed above that would be considered "tools of the trade" are not reimbursable as other direct cost.
b_ 1-ravel related costs should be pre -approved by the contracting agency and shall not exceed current State Department of Personnel Administration rules.
7. If mileage is claimed, the rate should be properly supporters by the consultant's calculation of their actual costs for company vehicles. In addition. the miles claimed should be
supported by mileage logs.
H. If consultant proposes rental costs for a vehicle, the company must demonstrate that this is its standard procedure for all of their contracts and that they do not own any vehicles that
could be used I'm the same purpose.
9. The cost proposal f€ tmat shall not be amended. All costs must comply with the Federal cost principles.
10. Add additional pages ff necessan.
11. Subconsultants must provide their own cost proposals.
Page 6 of 9
January 2018
Local Assistance Procedures Manual
EXHIBIT 10-H2
Cost Proposal
EXHIBIT 10-H2 COST PROPOSAL Page 3 of
1, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost
proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the
contract terms and the following requirements:
7. Generally Accepted Accounting Principles (GAAP)
8. Terms and conditions of the contract
9. l itle 23 United States Code Section 112 - Letting of Contracts
10. 48 Code Federal_._Regt lat Ons_Part_31._..- Contract Cost Principles and Procedures
11. 23 Code ofFecicral Retti.ilations Part 172 - Procurement, Management, and Administration of
Engineering and Design Related Service
12. 48 Code of Federal Reutilations Part 9904 - Cost Accountin<, Standards Board (when applicable)
All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be
retained in the project files and be in compliance with applicable federal and state requirements. Costs that are
,noncompliant with the federal and state requirements are not eligible for reimbursement.
Name: Dian Chandra
Signature
Email: dchandraglei h� tongroup.com
Address: 17781 Cowan Irvine CA 92614
Title*: Vice Presi
Date of Certification (mm/dd/yyyy): 10/15/18
Phone Number: 949-681-4267
* An individual executive or financial officer of the consultant's or subconsultant's organization at a level
no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent
the financial information utilized to establish the cost proposal for the contract.
List services the consultant is providing under the proposed contract:
• Geotechnical observation and testing
• Special inspection and materials testing
Page 7 of 9
January 2018
Local Assistance Procedures Manual EXHBIT 10-H3
Cost Proposal
EXHIBIT I0-H3 COST PROPOSAL Page 1 of
COST PER UNIT OF WORK CONTRACTS
(GEOTECHNICAL AND MATERIAL TESTING)
Note: Mark-ups are Not Allowed ® Prime Consultant ❑ Subconsultant
Consultant Leighton Consulting, Inc.
Project No.
Contract No. RFO 2017-1128B Date 10/15/18
Unit/Item of Work:
Soil Sampling; Field Density Testing of Soil, Base, and Asphalt Concrete; Geotechnical Field
Observations; Laboratory Testing of Soil/Base/AC; Concrete Sampling and Field Testing; Laboratory
Testing of Construction Materials; Special Inspection for Reinforced Concrete, Masonry, Shoterete,
Post -Installed Anchors, Structural Steel Welding, High -Strength Bolting, Spray -Applied Fireproofing,
and Post -Tensioned Concrete; Associated Project Management, Project Administration, Technical
Review, and Report Preparation.
N I : on
Hours Billing Hourly Rate ($) Total ($)
Professional (Classification)*
Dian Chandra, PE GE Sr. Principal)
TBD
$353
TBD
Edward Che PE GE Associate
TBD
$216
TBD
Roderick Marcia PE Material Testing Manager)
TBD
$219
TBD
Project Administrator/Dispatch
TBD
$80
TBD
**
Technicians PW (Non -Exempt)
TBD
$145
TBD
Special Inspector PW (Non -Exempt)
TBD
$150
TBD
EQUIPMENT (with Operator)
Cnnsnitant's Other Direct Costs (ODC) — Itemize:
TBD TBD TBD
Descri tion of Item
Quantity
Unit
Unit Cost
Total
Travel/Mileage Costs
TBD
TBD
$0.54
TBD
Laboratory Testing
TBD
TBD
See attached
fee schedule
TBD
Nuclear Moisture & Density Gauge
TBD
TBD
$88
TBD
Subconsultant l: TBD
TBD
Subconsultant 2:
Note: Attach additional pages if necessary.
TOTAL COST PER UNIT OF WORK
$ TBD
NOTES:
I . All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals. The cost
proposal format shall not be amended.
2. Hourly billing rates should be consistent with publicly advertised rates charged to all clients (Commercial, Private or Public).
3. Mobilization/De-mobilization is based on site location and number and frequency of tests/items.
4. ODC items shall be based on actual costs and supported by historical data and other documentation.
5. ODC items that would be considered "tools of the trade" are not reimbursable.
6. Billing Hourly Rates must be actual, allowable, and reasonable.
Page 8 of 9
January 2018
Local Assistance Procedures Manual EXHBIT 10-H3
Cost Proposal
EXHIBIT 10-H3 COST PROPOSAL Page of
I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost
proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the
contract terms and the following requirements:
13. Generally Accepted Accounting Principles (GAAP)
14. Terms and conditions of the contract
15. Title 23 Unit—e—d _States(,'odeSection l 1.2W Letting of Contracts
16. 48 Code of l,edcral Re.t7ulations Part 31 - Contract Cost Principles and Procedures
17. 23 C.ode of Federal..._Regulatio��s._Pail _1.72 - Procurement, Management, and Administration of
Engineering and Design Related Service
18. 48 Code of Federal Re uiati_on Part 9904 - Cost Accounting Standards Botrd_(when applicable)
All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be
retained in the project files and be in compliance with applicable federal and state requirements. Costs that are
noncompliant with the federal and state requirements are not eligible for reimbursement.
Name: Dian Chandra Title*: Vice President
Signature Date of Certification (mm/dd/yyyy): 10/15/18
l
Email: dchandraalei hg ton„rg_oup.com Phone Number: 949-681-4267
Address: 17781 Cowan Irvine CA 92614
* An individual executive or financial officer of the consultant's or subconsultant's organization at a level
no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent
the financial information utilized to establish the cost proposal for the contract.
List services the consultant is providing under the proposed contract:
• Geotechnical observation and testing
• Special inspection and materials testing
Page 9 of 9
January 2018
Local Assistance Procedures Manual
Exhibit 10-01
Consultant Proposal DBE Commitment
EXHIBIT 10-01 CONSULTANT PROPOSAL DBE COMMITMENT
1. Local Agency: 2. Contract DBE Goal:
3. Project Description:
4. Project Location:
5. Consultant's Name:
6. Prime Certified DBE: ❑
7. Description of Work, Service, or Materials
Supplied
8. DBE
Certification
Number
9. DBE Contact Information
o
10. DBE /o
Local Agency to;Goinplete this Section :-�-
11. TOTAL CLAIMED DBE PARTICIPATION
17. Local Agency Contract Number:
18. Federal -Aid Project Number:
19. Proposed Contract Execution Date:
Local Agency certifies that all DBE certifications are valid and information on
this form is complete and accurate.
20. Local Agency Representative's Signature 21. Date
22. Local Agency Representative's Name 23. Phone
24. Local Agency Representative's Title
IMPORTANT: Identify all DBE firms being claimed for credit,
regardless of tier. Written confirmation of each listed DBE is
required.
12. Preparer's Signature 13. Date
14. Preparer's Name 15. Phone
16. Preparer's Title
DISTRIBUTION: Original — Included with consultant's proposal to local agency.
ADA Notice: For individuals with sensory disabilities, this document is available in alternate formats. For information call (916) 654-6410 or TDD (916) 654-
3880 or write Records and Forms Management, 1120 N Street, MS-89, Sacramento, CA 95814.
Page l of 2
July 23, 2015
Local Assistance Procedures Manual Exhibit 10-01
Consultant Proposal DBE Commitment
INSTRUCTIONS — CONSULTANT PROPOSAL DBE COMMITMENT
CONSULTANT SECTION
1. Local Agency - Enter the name of the local or regional agency that is funding the contract.
2. Contract DBE Goal - Enter the contract DBE goal percentage as it appears on the project advertisement.
3. Project Description - Enter the project description as it appears on the project advertisement (Bridge Rehab,
Seismic Rehab, Overlay, Widening, etc.).
4. Project Location - Enter the project location as it appears on the project advertisement.
5. Consultant's Name - Enter the consultant's firm name.
6. Prime Certified DBE - Check box if prime contractor is a certified DBE.
7. Description of Work, Services, or Materials Supplied - Enter description of work, services, or materials to be
provided. Indicate all work to be performed by DBEs including work performed by the prime consultant's own
forces, if the prime is a DBE. If 100% of the item is not to be performed or furnished by the DBE, describe the
exact portion to be performed or furnished by the DBE. See LAPM Chapter 9 to determine how to count the
participation of DBE firms.
8. DBE Certification Number - Enter the DBE's Certification Identification Number. All DBEs must be certified
on the date bids are opened.
9. DBE Contact Information - Enter the name, address, and phone number of all DBE subcontracted consultants.
Also, enter the prime consultant's name and phone nurnber, if the prime is a DBE.
10. DBE % - Percent participation of work to be performed or service provided by a DBE. Include the prime
consultant if the prime is a DBE. See LAPM Chapter 9 for how to count full/partial participation.
It. Total Claimed DBE Participation % - Enter the total DBE participation claimed. If the total % claimed is
less than item "Contract DBE Goal," an adequately documented Good Faith Effort (GFE) is required (see Exhibit
15-H DBE Inforniation - Good Faith Efforts of the LAPM).
12. Preparer's Signature - The person completing the DBE commitment form on behalf of the consultant's firm
must sign their name.
13. Date - Enter the date the DBE commitment form is signed by the consultant's preparer.
14. Preparer's Name - Enter the name of the person preparing and signing the consultant's DBE commitment
form.
15. Phone - Enter the area code and phone number of the person signing the consultant's DBE commitment form.
16. Preparer's Title - Enter the position/title of the person signing the consultant's DBE commitment form.
LOCAL AGENCY SECTION
17. Local Agency Contract Number - Enter the Local Agency contract number or identifier.
18. Federal -Aid Project Number - Enter the Federal -Aid Project Number.
19. Proposed Contract Execution Date - Enter the proposed contract execution date.
20. Local Agency Representative's Signature - The person completing this section of the form for the Local
Agency must sign their name to certify that the infornation in this and the Consultant Section of this form is
complete and accurate.
21. Date - Enter the date the DBE commitment form is signed by the Local Agency Representative.
22. Local Agency Representative's Name - Enter the name of the Local Agency Representative certifying the
consultant's DBE commitment form.
23. Phone - Enter the area code and phone number of the person signing the consultant's DBE commitment fora.
24. Local Agency Representative Title - Enter the position/title of the Local Agency Representative certifying
the consultant's DBE commitment forn.
Page 2 of 2
July 23, 2015
Local Assistance Procedures Manual
Exhibit 10-02
Consultant Contract DBE Commitment
1. Local Agency:
3. Project Description:
4. Project Location:
5. Consultant's Name:
EXHIBIT 10-02 CONSULTANT CONTRACT DBE COMMITMENT
8. Total Dollar Amount for ALL Subconsultants:
2. Contract DBE Goal:
6. Prime Certified DBE: ❑ 7. Total Contract Award Amount:
9. Total Number of ALL Subconsultants:
10. Description of Work, Service, or Materials
Supplied
11. DBE
Certification
Number
12. DBE Contact Information
13. DBE
Dollar
Amount
Local Agency to CompletethisSection,,
20. Local Agency Contract
^I—h.,
14. TOTAL CLAIMED DBE PARTICIPATION
21. Federal -Aid Project Number:
22. Contract Execution
%
natP
Local Agency certifies that all DBE certifications are valid and information on
IMPORTANT Identify all DBE firms being claimed for credit,
this form is complete and accurate.
regardless of tier. Written confirmation of each listed DBE is
required.
23. Local Agency Representative's Signature 24. Date
15. Preparer's Signature 16. Date
25. Local Agency Representative's Name 26. Phone
17. Preparer's Name 18. Phone
27. Local Agency Representative's Title
19. Preparer's Title
DISTRIBUTION: 1. Original — Local Agency
2. Copy — Caltrans District Local Assistance Engineer (DLAE). Failure to submit to DLAE within 30 days of contract
execution may result in de -obligation of federal funds on contract.
ADA Notice: For individuals with sensory disabilities, this document is available in alternate formats. For information call (916) 654-6410 or TDD (916) 654-
3880 or write Records and Forms Management, 1120 N Street, MS-89, Sacramento, CA 95814.
Page 1 of 2
July 23, 2015
Local Assistance Procedures Manual Exhibit 10-02
Consultant Contract DBE Commitment
INSTRUCTIONS — CONSULTANT CONTRACT DBE COMMITMENT
CONSULTANT SECTION
1. Local Agency - Enter the name of the local or regional agency that is funding the contract.
2. Contract DBE Goal - Enter the contract DBE goal percentage as it appears on the project advertisement.
3. Project Description - Enter the project description as it appears on the project advertisement (Bridge Rehab, Seismic
Rehab, Overlay, Widening, etc).
4. Project Location - Enter the project location as it appears on the project advertisement.
5. Consultant's Name - Enter the consultant's firm name.
6. Prime Certified DBE - Check box if prime contractor is a certified DBE.
7. Total Contract Award Amount - Enter the total contract award dollar amount for the prime consultant.
8. Total Dollar Amount for ALL Subconsultants — Enter the total dollar amount for all subcontracted consultants.
SUM = (DBEs + all Non -DBEs). Do not include the prime consultant information in this count.
9. Total number of ALL subconsultants — Enter the total number of all subcontracted consultants. SUM = (DBEs + all
Non -DBEs). Do not include the prime consultant information in this count.
10. Description of Work, Services, or Materials Supplied - Enter description of work, services, or materials to be
provided. Indicate all work to be performed by DBEs including work performed by the prime consultant's own forces, if
the prime is a DBE. If 100% of the item is not to be performed or furnished by the DBE, describe the exact portion to be
performed or furnished by the DBE. See LAPM Chapter 9 to detennine how to count the participation of DBE firms.
11. DBE Certification Number - Enter the DBE's Certification Identification Number. All DBEs must be certified on
the date bids are opened.
12. DBE Contact Information - Enter the name, address, and phone number of all DBE subcontracted consultants.
Also, enter the prime consultant's name and phone number, if the prime is a DBE.
13. DBE Dollar Amount - Enter the subcontracted dollar amount of the work to be performed or service to be
provided. Include the prime consultant if the prime is a DBE. See LAPM Chapter 9 for how to count full/partial
participation.
14. Total Claimed DBE Participation - $: Enter the total dollar amounts entered in the "DBE Dollar Amount" column.
%: Enter the total DBE participation claimed ("Total Participation Dollars Claimed" divided by item "Total Contract
Award Amount''). If the total % claimed is less than item "Contract DBE Goal," an adequately documented Good Faith
Effort (GFE) is required (see Exhibit 15-H DBE Information - Good Faith Efforts of the LAPM).
15. Preparer's Signature - The person completing the DBE commitment form on behalf of the consultant's firm must
sign their name.
16. Date - Enter the date the DBE commitment form is signed by the consultant's preparer.
17. Preparer's Name - Enter the name of the person preparing and signing the consultant's DBE commitment form.
18. Phone - Enter the area code and phone number of the person signing the consultant's DBE commitment form.
19. Preparer's Title - Enter the position/title of the person signing the consultant's DBE commitment form.
LOCAL AGENCY SECTION
20. Local Agency Contract Number - Enter the Local Agency contract number or identifier.
21. Federal -Aid Project Number - Enter the Federal -Aid Project Number.
22. Contract Execution Date - Enter the date the contract was executed.
23. Local Agency Representative's Signature - The person completing this section of the form for the Local Agency
must sign their name to certify that the infornation in this and the Consultant Section of this form is complete and
accurate.
24. Date - Enter the date the DBE commitment form is signed by the Local Agency Representative.
25. Local Agency Representative's Name - Enter the name of the Local Agency Representative certifying the
consultant's DBE commitment form.
26. Phone - Enter the area code and phone number of the person signing the consultant's DBE commitment form.
27. Local Agency Representative Title - Enter the position/title of the Local Agency Representative certifying the
consultant's DBE commitment form.
Page 2 of 2
July 23, 2015
Local Assistance Procedures Manual
EXHBIT 10-Q
Disclosure of Lobbying Activities
EXHIBIT 10-Q DISCLOSURE OF LOBBYING ACTIVITIES
COMPLETE THIS FORM TO DISCLOSE LOBBYING ACTIVITIES PURSUANT TO 31 U.S.C. 1352
1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type:
❑ a. contract ❑ a. bid/offer/application ❑ a. initial
b. grant b. initial award b. material change
c. cooperative agreement c. post -award
d. loan
e. loan guarantee
f. loan insurance
4. Name and Address of Reporting Entity
❑ Prime ESubawardee
Tier , ifknown
Congressional District, if known
6. Federal Department/Agency:
8. Federal Action Number, if known:
10. Name and Address of Lobbv Entity
(If individual. last name, first name, Mf)
12
13
15
For Material Change Only:
year quarter
date of last report
5. If Reporting Entity in No. 4 is Subawardee,
Enter Name and Address of Prime:
Congressional District, if known
7. Federal Program Name/Description:
CFDA Number, if applicable
9. Award Amount, if known:
11. Individuals Performing Services
(including address if different from No. 10)
(last name. first name, MI)
(attach Continuation Sheets) ifnecessary)
Amount of Payment (check all that apply) 14. Type of Payment (check all that apply)
S actual ❑ planned a. retainer
b. one-time lee
Form of Payment (check all that apply): c. commission
®a. cash d. contingent fee
b. in -kind: specify: nature e deferred
Value f: other. specify
Brief Description of Services Performed or to be performed and Date(s) of Service, including
officer(s), employce(s), or member(s) contacted, for Payment Indicated in Item 12:
(attach Continuation Sheets) if necessary)
16. Continuation Sheet(s) attached: Yes ❑ No
17. Information requested through this torn is authorized by Title
31 U.S.C. Section 1352_ This disclosure of lobbying reliance
Signahtre:
was placed by the tier above when his transaction was made or
entered into This disclosure is required pursuant to 31 U S C
Print Name:
1352. This information will be reported to Congress
semiannually and will be available for public inspection Any
person who fails to file the required disclosure shall be subject
hitle:
to a civil penalty of not less than $10,000 and not more than
$100,000 for each such failure
Telephone No.: Date:
Federal Use Only:
Standard Fonn 1,1,1. Rev. 04-28-06
Distribution: Ong- Local Agency Project Files
Authorized for local Reproduction
Standard Form - LLL
Page 1
LPP 13-01 May 8, 2013
Local Assistance Procedures Manual EXHBIT 10-Q
Disclosure of Lobbying Activities
INSTRUCTIONS FOR COMPLETING EXHIBIT 10-Q DISCLOSURE OF LOBBYING ACTIVITIES
This disclosure form shall be completed by the reporting entity, whether subawardee or prime federal recipient at the
initiation or receipt of covered federal action or a material change to previous filing pursuant to title 31 U.S.C. Section 1352.
The filing of a form is required for such payment or agreement to make payment to lobbying entity for influencing or
attempting to influence an officer or employee of any agency, a Member of Congress an officer or employee of Congress or
an employee of a Member of Congress in connection with a covered federal action. Attach a continuation sheet for additional
information if the space on the form is inadequate. Complete all items that apply for both the initial filing and material
change report. Refer to the implementing guidance published by the Office of Management and Budget for additional
information.
1. Identify the type of covered lcderal action for which lobbying activity is or has been secured to influence, the outcome of a
covered federal action.
2. Identify the status of the covered lcderal action.
3. Identify the appropriate classification of this report. If this is a follow-up report caused by a material change to the information
previously reported, enter the year and quarter in which the change occurred. Enter the date of the last, previously submitted
report by this reporting entity for this covered federal action.
4. Enter the full name, address; city, state; and zip code of the reporting entity. Include Congressional District if known_ Check the
appropriate classification of the reporting entity that designates if it is or expects to be a prime or subavvard recipient. Identify the
tier of the subawardee, e.g.,_ the first subawardee of the prime is the first tier. Subawards include but are not limited to:
subcontracts, subgrants, and contract awards under grants.
5. If the organization filing the report in Item 4 checks "Subawardee" then enter the full name, address, city, state, and zip code of
the prime federal recipient. Include Congressional District, ifknoNm.
6. Enter the name of the lcderal agency making the award or loan commitment. Include at least one organization level below
agency name, if known. For example, Department of Transportation, United States Coast Guard.
7. Enter the federal program name or description for the covered federal action (item I). If known, enter the full Catalog of Federal
Domestic Assistance (CFDA) number for grants, cooperative agreements, loans and loan commitments.
8. Enter the most appropriate federal identifying number available for the federal action identification in item I (e.g., Request ]or
Proposal (REP) number, Invitation for Bid (IFB) number, grant announcement number, the contract grant. or loan award number,
the application/proposal control number assigned by the federal agency). Include prefixes, e.g., "RFP-DE-90-001."
9. For a covered federal action where there has been an award or loan commitment by the Federal agency, enter the federal amount
of the award/loan commitments for the prime entity identified in item 4 or 5.
10. Enter the full name, address, city, state. and zip code of the lobbying entity engaged by the reporting entity identified in Item 4 to
influence the covered federal action.
11. Enter the full names of the individual(s) performing services and include full address if different from 10 (a). Enter Last Name,
First Name and Middle Initial (MI).
12. Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity (Item 4) to the Lobbying entity
(Item 10). Indicate whether the payment has been made (actual) or will be made (planned). Check all boxes that apply. If this is
a material change report, enter the cumulative amount of payment made or planned to be made.
13. Check all boxes that apply. I f payment is made through an in -kind contribution, specity the nature and value of the in -kind
payment.
14. Check all boxes that apply. I f other, specify nature.
15. Provide a specific and detailed description of the services that the lobbyist has performed or will be expected to perform and the
date(s) of any services rendered. Include all preparatory and related activity not just time spent in actual contact with federal
officials. Identity the federal officcr(s) or employce(s) contacted or the officcr(s) cmployee(s) or Member(s) of Congress that
were contacted.
16. Check whether or not a continuation shcet(s) is attached.
17. The certifying official shall sign and date the form, and print his/her name title and telephone number.
Public reporting burden for this collection of information is estimated to average 30-minutes per response, including time for reviewing
instruction, searching existing data sources; gathering and maintaining the data needed, and completing and reviewing the collection of
information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for
reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0046), Washington, D.C. 20503. SF-
LLL-Instructions Rev.06-04
Page 2
LPP 13-01 May 8, 2013
Local Assistance Procedures Manual EXHIBIT 10-R
A&E Sample Contract Language
EXHIBIT 10-R A &E SAMPLE CONTRACT LANGUAGE
(For Local Assistance Federal -aid Projects)
NOTE TO LOCAL AGENCY- BE SURE THAT YOUR LEGAL STAFF REVIEWS AND APPROVES ALL CONSULTANT
CONTRACTS BEFORE EXECUTION. THIS CONTRACT LANGUAGE IS ONLY SUGGESTED LANGUAGE. MODIFY AS
RECOMMENDED BY YOUR OWN LEGAL STAFF AND TO FIT YOUR PARTICULAR REQUIREMENTS AND PROJECT.
TABLE OF CONTENTS
A&E SAMPLE CONTRACT LANGUAGE
Article Subject Page
ArticleI Introduction................................................................................................................................2
Article11 Statement of Work.....................................................................................................................2
Article III Consultant's Reports or Meetings..............................................................................................4
Mandalou Fiscal and Federal provisions (,e,rbatim)
Article IV
Performance Period....................................................................................................................4
Article V
Allowable Costs and Payments..................................................................................................4
ArticleVI
Termination................................................................................................................................8
Article VII
Cost Principles and Administrative Requirements....................................................................8
Article VIII
Retention of Records/Audit.......................................................................................................9
Article IX
Audit Review Procedures..........................................................................................................9
ArticleX
Subcontracting.........................................................................................................................10
ArticleXI
Equipment Purchase................................................................................................................I
I
Article X I I
State Prevailing Wage Rates....................................................................................................
i l
Article XIII
Conflict of Interest...................................................................................................................12
Article XIV
Rebates, Kickbacks or other Unlawful Consideration.............................................................
12
Article XV
Prohibition of Expending Local Agency State or Federal Funds for Lobbying ......................12
Article XVI
Statement of Compliance.........................................................................................................13
Article XVI I
Debarment and Suspension Certification.................................................................................14
Miscellaneous provisions
Article XVIII
Funding Requirements.............................................................................................................14
ArticleXIX
Change in Terms......................................................................................................................14
Article XX
Disadvantaged Business Enterprises (DBE) Participation.......................................................15
ArticleXXI
Contingent Fee.........................................................................................................................16
ArticleXXII
Disputes...................................................................................................................................16
ArticleXXIII
Inspection of Work..................................................................................................................16
ArticleXXIV
Safety.......................................................................................................................................17
ArticleXXV
Insurance..................................................................................................................................17
ArticleXXVI
Ownership of Data...................................................................................................................18
Article XXVII
Claims Filed by LOCAL AGENCY'S Construction Contractor.............................................18
Article XXVIII
Confidentiality of Data............................................................................................................19
Article XXIX
National Labor Relations Board Certification.........................................................................19
Article XXX
Evaluation of Consultant.........................................................................................................19
ArticleXXXI
Retention of Funds...................................................................................................................19
ArticleXXXII
Notification..............................................................................................................................21
ArticleXXXIII
Contract....................................................................................................................................21
ArticleXXXIV
Signatures.................................................................................................................................21
Page I of 21
August 2016
Local Assistance Procedures Manual
ARTICLE I INTRODUCTION
EXHIBIT 10-R
A&E Sample Contract Language
A. This contract is between the following named, hereinafter referred to as, CONSULTANT and the following
named, hereinafter referred to as, LOCAL AGENCY:
The name of the "CONSULTANT" is as follows:
Incorporated in the State of (NAME OF STATE)
The Project Manager for the "CONSULTANT" will be (NAME
The name of the "LOCAL AGENCY" is as follows:
The Contract Administrator for LOCAL AGENCY will be (NAME)
B. The work to be performed under this contract is described in Article 11 entitled Statement of Work and the
approved CONSULTANT'S Cost Proposal dated (DATE). The approved CONSULTANT's Cost Proposal is
attached hereto (Attachment I) and incorporated by reference. If there is any conflict between the approved
Cost Proposal and this contract, this contract shall take precedence.
C. CONSULTANT agrees to indemnify and hold harmless LOCAL AGENCY, its officers, agents, and
employees from any and all claims, demands, costs, or liability arising from or connected with the services
provided hereunder due to negligent acts, errors, or omissions of CONSULTANT. CONSULTANT will
reimburse LOCAL AGENCY for any expenditure, including reasonable attorney fees, incurred by LOCAL
AGENCY in defending against claims ultimately determined to be due to negligent acts, errors, or omissions
of CONSULTANT.
D. CONSULTANT and the agents and employees of CONSULTANT, in the performance of this contract, shall
act in an independent capacity and not as officers or employees or agents of LOCAL AGENCY.
E. Without the written consent of LOCAL AGENCY, this contract is not assignable by CONSULTANT either
in whole or in part.
F. No alteration or variation of the terms of this contract shall be valid, unless made in writing and signed by the
parties hereto; and no oral understanding or agreement not incorporated herein, shall be binding on any of the
parties hereto.
G. The consideration to be paid to CONSULTANT as provided herein, shall be in compensation for all of
CONSULTANT's expenses incurred in the performance hereof, including travel and per diem, unless
otherwise expressly so provided.
ARTICLE II STATEMENT OF WORK
(INSERT APPROPRIATE STATEMENT OF WORK INCI. UDING A DESCRIPTION OF T I-1E DELI VERABLES)
A. Consultant Services
Detail based on the services to be furnished should be provided by CONSULTANT. Nature and
extent should be verified in the negotiations to make precise statements to eliminate subsequent
uncertainties and misunderstandings. Reference to the appropriate standards for design or other
standards for work performance stipulated in consultant contract should be included. Describe
acceptance criteria, and if the responsible consultant/engineer shall sign all Plans, Specifications and
Estimate (PS&E) and engineering data furnished under the contract including registration number.
Page 2 of 21
August 2016
Local Assistance Procedures Manual
EXHIBIT 10-R
A&E Sample Contract Language
Environmental documents are not considered complete until a Caltrans District Senior Enviromnental
Planner signs the Categorical Exclusion, a Caltrans Deputy District Director signs the Finding of No
Significant Impact, or the Caltrans District Director signs the Record of Decision [see Chapter 6,
"Environmental Procedures" in the LAPM, and the Standard Environmental Reference].
B. Right of Way
State whether Right of Way requirements are to be determined and shown by CONSULTANT, whether land
surveys and computations with metes and bounds descriptions are to be made, and whether Right of Way
plots are to be furnished.
C. Surveys
State whether or not the CONSULTANT has the responsibility for performing preliminary or construction
surveys.
D. Subsurface Investigations
State specifically whether or not CONSULTANT has responsibility for making subsurface investigations. If
borings or other specialized services are to be made by others under the supervision of CONSULTANT,
appropriate provisions are to be incorporated. Archaeological testing and data recovery guidance can be
found in the Standard Environmental Reference.
E. Local Agency Obligations
All data applicable to the project and in possession of LOCAL AGENCY or another agency, or government
that are to be made available to CONSULTANT are referred to in the contract. Any other assistance or
services to be furnished to CONSULTANT are to be stated clearly.
F. Conferences, Visits to Site, Inspection of Work
The contract provides for conferences as needed, visits to the site, and inspection of the work by
representatives of the state, or FH WA. Costs incurred by CONSULTANT for meetings, subsequent to the
initial meeting shall be included in the fee.
G. Checking Shop Drawings
For contracts requiring the preparation of construction drawings, make provision for checking shop drawings.
Payment for checking shop drawings by CONSULTANT may be included in the contract fee, or provision
may be made for separate payment.
H. Consultant Services During Construction
The extent, if any of CONSULTANT's services during the course of construction as material testing,
construction surveys. etc., are specified in the contract together with the method of payment for such services.
I. Documentation and Schedules
Contracts where appropriate, shall provide that CONSULTANT document the results of the work to the
satisfaction of LOCAL AGENCY, and if applicable, the State and FHWA. This may include preparation of
progress and final reports, plans, specifications and estimates, or similar evidence of attainment of the
contract objectives.
J. Deliverables and Number of Copies
The number of copies of papers or documents to be furnished, such as reports, brochures, sets of plans,
specifications, or Right of Way plots is specified. Provision may be made for payment for additional copies.
Page 3 of 21
August 2016
Local Assistance Procedures Manual EXHIBIT 10-R
A&E Sample Contract Language
ARTICLE III CONSULTANT'S REPORTS OR MEETINGS
(Choose either Option 1 or Option 2)
(Option 1 - Use paragraphs A & B below for standard contracts)
A. CONSULTANT shall submit progress reports at least once a month. The report should be sufficiently
detailed for the Contract Administrator to determine, if CONSULTANT is performing to expectations, or is
on schedule; to provide communication of interim findings, and to sufficiently address any difficulties or
special problems encountered, so remedies can be developed.
B. CONSULTANT's Project Manager shall meet with LOCAL AGENCY's Contract Administrator, as needed,
to discuss progress on the contract.
(Option 2 - Use paragraphs A & B below for on -call contracts)
A. CONSULTANT shall submit progress reports on each specific project in accordance with the Task Order.
These reports shall be submitted at least once a month. The report should be sufficiently detailed for LOCAL
AGENCY's Contract Administrator or Project Coordinator to determine, if CONSULTANT is performing to
expectations, or is on schedule: to provide communication of interim findings, and to sufficiently address any
difficulties or special problems encountered, so remedies can be developed.
B. CONSULTANT's Project Manager shall meet with LOCAL AGENCY's Contract Administrator or Project
Coordinator, as needed, to discuss progress on the project(s).
ARTICLE IV PERFORMANCE PERIOD (Verbatim)
(A time must beset for beginning and ending the work under the contract. The time allowed_for performing the
work is specified; it should be reasonable for the kind and amount ofservices contemplated; and it is written into
the contract. ff it is desirable that Critical Path Method (CPM) networks, or other types ofschedules be prepared
by CONSULTANT, they should be identified and incorporated into the contract.
(Choose either Option 1 or Option 2)
(Option 1 - Use paragraphs A & B below for standard and on -call contracts)
A. This contract shall go into effect on (DATE), contingent upon approval by LOCAL AGENCY, and
CONSULTANT shall commence work after notification to proceed by LOCAL AGENCY'S Contract
Administrator. The contract shall end on (DATE), unless extended by contract amendment.
B. CONSULTANT is advised that any recommendation for contract award is not binding on LOCAL AGENCY
until the contract is fully executed and approved by LOCAL AGENCY.
(Option 2 - Use paragraph C below in addition to paragraphs A & B above for on -call contracts)
C. The period of performance for each specific project shall be in accordance with the Task Order for that
project. if work on a Task Order is in progress on the expiration date of this contract, the terms of the
contract shall be extended by contract amendment.
ARTICLE V ALLOWABLE COSTS AND PAYMENTS (Verbatim)
(Choose either Option 1, 2, 3, or 4)
(Option 1 - Use paragraphs A through J below for Actual Cost -Plus -Fixed Fee contracts. Use Exhibit 10-H,
Example 41 for Cost Proposal Format)
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A. The method of payment for this contract will be based on actual cost plus a fixed fee. LOCAL AGENCY will
reimburse CONSULTANT for actual costs (including labor costs, employee benefits, travel, equipment rental
costs, overhead and other direct costs) incurred by CONSULTANT in performance of the work.
CONSULTANT will not be reimbursed for actual costs that exceed the estimated wage rates, employee
benefits, travel, equipment rental, overhead, and other estimated costs set forth in the approved
CONSULTANT'S Cost Proposal, unless additional reimbursement is provided for by contract amendment.
In no event, will CONSULTANT be reimbursed for overhead costs at a rate that exceeds LOCAL
AGENCY's approved overhead rate set forth in the Cost Proposal. In the event, that LOCAL AGENCY
determines that a change to the work from that specified in the Cost Proposal and contract is required, the
contract time or actual costs reimbursable by LOCAL AGENCY shall be adjusted by contract amendment to
accommodate the changed work. The maximum total cost as specified in Paragraph "H" shall not be
exceeded, unless authorized by contract amendment.
B. In addition to the allowable incurred costs, LOCAL AGENCY will pay CONSULTANT a fixed fee of
$(AMOUNT). The fixed fee is nonadj ustable for the term of the contract, except in the event of a significant
change in the scope of work and such adjustment is made by contract amendment.
C. Reimbursement for transportation and subsistence costs shall not exceed the rates specified in the approved
Cost Proposal.
D. When milestone cost estimates are included in the approved Cost Proposal, CONSULTANT shall obtain prior
written approval for a revised milestone cost estimate from the Contract Administrator before exceeding such
cost estimate.
E. Progress payments will be made monthly in arrears based on services provided and allowable incurred costs.
A pro rata portion of CONSULTANT's fixed fee will be included in the monthly progress payments. If
CONSULTANT fails to submit the required deliverable items according to the schedule set forth in the
Statement of Work, LOCAL AGENCY shall have the right to delay payment or terminate this Contract in
accordance with the provisions of Article VI Termination.
F. No payment will be made prior to approval of any work, nor for any work performed prior to approval of this
contract.
G. CONSULTANT will be reimbursed, as promptly as fiscal procedures will permit upon receipt by LOCAL
AGENCY's Contract Administrator of itemized invoices in triplicate. Invoices shall be submitted no later
than 45 calendar days after the performance of work for which CONSULTANT is billing. Invoices shall
detail the work performed on each milestone and each project as applicable. Invoices shall follow the format
stipulated for the approved Cost Proposal and shall reference this contract number and project title. Final
invoice must contain the final cost and all credits due LOCAL AGENCY including any equipment purchased
under the provisions of Article XI Equipment Purchase of this contract. The final invoice should be
submitted within 60 calendar days after completion of CONSULTANT's work. Invoices shall be mailed to
LOCAL AGENCY's Contract Administrator at the following address:
(LOCAL AGENCY/NAME OF CONTRACT ADMINISTRATOR)
(ADDRESS)
H. The total amount payable by LOCAL AGENCY including the fixed fee shall not exceed $(Amount).
1. Salary increases will be reimbursable if the new salary is within the salary range identified in the approved
Cost Proposal and is approved by LOCAL AGENCY's Contract Administrator.
For personnel subject to prevailing wage rates as described in the California Labor Code, all salary increases,
which are the direct result of changes in the prevailing wage rates are reimbursable.
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(Option 2 - For Cost per Unit of Work contracts, replace paragraphs A & B of Option 1 with the following
paragraphs A, B, and C and re -letter the remaining paragraphs. Adjust as necessazy for work specific to your
project. Use Exhibit 10-H, Example 93 for Cost Proposal Format)
A. The method of payment for the following items shall be at the rate specified for each item, as described in this
Article. The specified rate shall include full compensation to CONSULTANT for the item as described,
including but not limited to, any repairs, maintenance, or insurance, and no further compensation will be
allowed therefore.
B. The specified rate to be paid for vehicle expense for CONSULTANT's field personnel shall be $(Amount)
per approved Cost Proposal. This rate shall be for a fully equipped vehicle, with radio and flashing yellow
light (if needed), as specified in Article 11 of this contract.
The specified rate to be paid for equipment shall be, as listed in Attachment (Insert Attachment Number).
C. The method of payment for this contract, except those items to be paid for on a specified rate basis, will be
based on cost per unit of work. LOCAL AGENCY will reimburse CONSULTANT for actual costs
(including labor costs, employee benefits, travel, equipment -rental costs, overhead and other direct costs)
incurred by CONSULTANT in performance of the work. CONSULTANT will not be reimbursed for actual
costs that exceed the estimated wage rates, employee benefits, travel, equipment rental, overhead and other
estimated costs set forth in the approved Cost Proposal, unless additional reimbursement is provided for, by
contract amendment. In no event, will CONSULTANT be reimbursed for overhead costs at a rate that
exceeds LOCAL AGENCY approved overhead rate set forth in the approved Cost Proposal. In the event,
LOCAL AGENCY determines that changed work from that specified in the approved Cost Proposal and
contract is required; the actual costs reimbursable by LOCAL AGENCY may be adjusted by contract
amendment to accommodate the changed work. The maximum total cost as specified in Paragraph "I," shall
not be exceeded unless authorized by contract amendment.
(Option 3 - Use paragraphs A through P for Specific Rates of Compensation coznlz-acts [such as on -call
contracts]. Use Exhibit 10-H, Example 42. for Cost Proposal Format)
A. CONSULTANT will be reimbursed for hours worked at the hourly rates specified in CONSULTANTS Cost
Proposal (Attachment Number). The specified hourly rates shall include direct salary costs, employee
benefits, overhead, and fee. These rates are not adjustable for the performance period set forth in this
Contract.
B. In addition, CONSULTANT will be reimbursed for incurred (actual) direct costs other than salary costs that
are in the cost proposal and identified in the cost proposal and in the executed Task Order.
C. Specific projects will be assigned to CONSULTANT through issuance of Task Orders.
D. After a project to be performed under this contract is identified by LOCAL AGENCY, LOCAL AGENCY
will prepare a draft Task Order; less the cost estimate. A draft Task Order will identify the scope of services,
expected results, project deliverables, period of performance, project schedule and will designate a LOCAL
AGENCY Project Coordinator. The draft Task Order will be delivered to CONSULTANT for review.
CONSULTANT shall return the draft Task Order within ten (10) calendar days along with a Cost Estimate,
including a written estimate of the number of hours and hourly rates per staff person, any anticipated
reimbursable expenses, overhead, fee if any, and total dollar amount. After agreement has been reached on
the negotiable items and total cost; the finalized Task Order shall be signed by both LOCAL AGENCY and
CONSULTANT.
E. Task Orders may be negotiated for a lump sum (Firm Fixed Price) or for specific rates of compensation, both
of which must be based on the labor and other rates set forth in CONSULTANT's Cost Proposal.
F. Reimbursement for transportation and subsistence costs shall not exceed the rates as specified in the approved
Cost Proposal.
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G. When milestone cost estimates are included in the approved Cost Proposal, CONSULTANT shall obtain prior
written approval for a revised milestone cost estimate from the Contract Administrator before exceeding such
estimate.
H. Progress payments for each Task Order will be made monthly in arrears based on services provided and actual
costs incurred.
I. CONSULTANT shall not commence performance of work or services until this contract has been approved
by LOCAL AGENCY, and notification to proceed has been issued by LOCAL AGENCY'S Contract
Administrator. No payment will be made prior to approval or for any work performed prior to approval of
this contract.
J. A Task Order is of no force or effect until returned to LOCAL AGENCY and signed by an authorized
representative of LOCAL AGENCY. No expenditures are authorized on a project and work shall not
commence until a Task Order for that project has been executed by LOCAL AGENCY.
K. CONSULTANT will be reimbursed, as promptly as fiscal procedures will permit upon receipt by LOCAL
AGENCY'S Contract Administrator of itemized invoices in triplicate. Separate invoices itemizing all costs
are required for all work performed under each Task Order. Invoices shall be submitted no later than 45
calendar days after the performance of work for which CONSULTANT is billing, or upon completion of the
Task Order. Invoices shall detail the work performed on each milestone, on each project as applicable.
Invoices shall follow the format stipulated for the approved Cost Proposal and shall reference this contract
number, project title and Task Order number. Credits due LOCAL AGENCY that include any equipment
purchased under the provisions of Article XI Equipment Purchase of this contract, must be reimbursed by
CONSULTANT prior to the expiration or termination of this contract. Invoices shall be mailed to LOCAL
AGENCY's Contract Administrator at the following address:
(NAME OF LOCAL AGENCY/NAME OF CONTRACT ADMINISTRATOR)
(ADDRESS)
L. The period of performance for Task Orders shall be in accordance with dates specified in the Task Order. No
Task Order will be written which extends beyond the expiration date of this Contract.
M. The total amount payable by LOCAL AGENCY for an individual Task Order shall not exceed the amount
agreed to in the Task Order, unless authorized by contract amendment.
N. If the Consultant fails to satisfactorily complete a deliverable according to the schedule set forth in a Task
Order, no payment will be made until the deliverable has been satisfactorily completed.
O. Task Orders may not be used to amend this Agreement and may not exceed the scope of work under this
Agreement.
P. The total amount payable by LOCAL AGENCY for all Task Orders resulting from this contract shall not
exceed $ (Amount). It is understood and agreed that there is no guarantee, either expressed or implied that
this dollar amount will be authorized under this contract through Task Orders.
(Option 4 - Use paragraphs A through E below for lump sum contracts. Use Exhibit 10-H, Example 4l fbr Cost
Proposal Format)
A. The method of payment for this contract will be based on lump sum. The total lump sum price paid to
CONSULTANT will include compensation for all work and deliverables, including travel and equipment
described in Article 11 Statement of Work of this contract. No additional compensation will be paid to
CONSULTANT, unless there is a change in the scope of the work or the scope of the project. In the instance
of a change in the scope of work or scope of the project, adjustment to the total lump sum compensation will
be negotiated between CONSULTANT and LOCAL AGENCY. Adjustment in the total lump sum
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compensation will not be effective until authorized by contract amendment and approved by LOCAL
AGENCY.
B. Progress payments may be made monthly in arrears based on the percentage of work completed by
CONSULTANT. If CONSULTANT fails to submit the required deliverable items according to the schedule
set forth in the Statement of Work, LOCAL AGENCY shall have the right to delay payment or terminate this
Contract in accordance with the provisions of Article VI Tennination.
C. CONSULTANT shall not commence performance of work or services until this contract has been approved
by LOCAL AGENCY and notification to proceed has been issued by LOCAL AGENCY'S Contract
Administrator. No payment will be made prior to approval of any work, or for any work performed prior to
approval of this contract.
D. CONSULTANT will be reimbursed, as promptly as fiscal procedures will permit, upon receipt by LOCAL
AGENCY'S Contract Administrator of itemized invoices in triplicate. Invoices shall be submitted no later
than 45 calendar days after the performance of work for which CONSULTANT is billing. Invoices shall
detail the work performed on each milestone, on each project as applicable. Invoices shall follow the format
stipulated for the Cost Proposal and shall reference this contract number and project title. Final invoice must
contain the final cost and all credits due LOCAL AGENCY that include any equipment purchased under the
provisions of Article XI Equipment Purchase of this contract. The final invoice should be submitted within
60-calendar days after completion of CONSULTANT's work. Invoices shall be mailed to LOCAL
AGENCY's Contract Administrator at the following address:
(LOCAL AGENCY/NAME OF CONTRACT ADMINISTRATOR)
(ADDRESS)
E. The total amount payable by LOCAL AGENCY shall not exceed $(Amount).
ARTICLE VI TERMINATION (Verbatim)
A. LOCAL AGENCY reserves the right to terminate this contract upon thirty (30) calendar days written notice
to CONSULTANT with the reasons for termination stated in the notice.
B. LOCAL AGENCY may terminate this contract with CONSULTANT should CONSULTANT fail to perform
the covenants herein contained at the time and in the manner herein provided. In the event of such
termination, LOCAL AGENCY may proceed with the work in any manner deemed proper by LOCAL
AGENCY. If LOCAL AGENCY terminates this contract with CONSULTANT, LOCAL AGENCY shall
pay CONSULTANT the sum due to CONSULTANT under this contract prior to termination. unless the cost
of completion to LOCAL AGENCY exceeds the funds remaining in the contract. In which case the overage
shall be deducted from any sum due CONSULTANT under this contract and the balance, if any, shall be paid
to CONSULTANT upon demand.
C. The maximum amount for which the LOCAL AGENCY shall be liable if this contract is terminated is
dollars.
ARTICLE VII COST PRINCIPLES AND ADMINISTRATIVE REQUIREMENTS (Verbatim)
A. CONSULTANT agrees that the Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition
Regulations System, Chapter 1, Part 31.000 et seq., shall be used to determine the cost allowability of
individual items.
B. CONSULTANT also agrees to comply with federal procedures in accordance with 49 CFR, Part 18, Uniform
Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments.
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C. Any costs for which payment has been made to CONSULTANT that are determined by subsequent audit to
be unallowable under 49 CFR, Part 18 and 48 CFR, Federal Acquisition Regulations System, Chapter 1,
Part 31.000 et seq., are subject to repayment by CONSULTANT to LOCAL AGENCY.
ARTICLE VIII RETENTION OF RECORDS/AUDIT (Verbatim)
For the purpose of determining compliance with Public Contract Code 10115, et seq. and Title 21, California
Code of Regulations.. Chapter 21, Section 2500 et seq., when applicable and other matters connected with the
performance of the contract pursuant to Government Code 8546.7; CONSULTANT, subconsultants, and LOCAL
AGENCY shall maintain and make available for inspection all books, documents, papers, accounting records, and
other evidence pertaining to the performance of the contract, including but not limited to, the costs of
administering the contract. All parties shall make such materials available at their respective offices at all
reasonable times during the contract period and for three years from the date of final payment under the contract.
The state, State Auditor, LOCAL AGENCY, FHWA, or any duly authorized representative of the Federal
Government shall have access to any books, records, and documents of CONSULTANT and it's certified public
accountants (CPA) work papers that are pertinent to the contract and indirect cost rates (ICR) for audit,
examinations, excerpts, and transactions, and copies thereof shall be furnished if requested.
ARTICLE IX AUDIT REVIEW PROCEDURES (Verbatim)
A. Any dispute concerning a question of fact arising under an interim or post audit of this contract that is not
disposed of by agreement.. shall be reviewed by LOCAL AGENCY'S Chief Financial Officer.
B. Not later than 30 days after issuance of the final audit report, CONSULTANT may request a review by
LOCAL AGENCY'S Chief Financial Officer of unresolved audit issues. The request for review will be
submitted in writing.
C. Neither the pendency of a dispute nor its consideration by LOCAL AGENCY will excuse CONSULTANT
from full and timely performance, in accordance with the terms of this contract.
(The followingAUDIT CLAUSE must be inserted into all contracts of $750,000 or greater)
D. CONSULTANT and subconsultant contracts, including cost proposals and ICR, are subject to audits or
reviews such as, but not limited to, a contract audit, an incurred cost audit, an ICR Audit, or a CPA ICR audit
work paper review. If selected for audit or review, the contract, cost proposal and ICR and related work
papers, if applicable, will be reviewed to verify compliance with 48 CFR, Part 31 and other related laws and
regulations. In the instances of a CPA ICR audit work paper review it is CONSULTANT's responsibility to
ensure federal, state, or local government officials are allowed full access to the CPA's work papers including
making copies as necessary. The contract, cost proposal, and ICR shall be adjusted by CONSULTANT and
approved by LOCAL AGENCY contract manager to conform to the audit or review recommendations.
CONSULTANT agrees that individual terns of costs identified in the audit report shall be incorporated into
the contract by this reference if directed by LOCAL AGENCY at its sole discretion. Refusal by
CONSULTANT to incorporate audit or review recommendations, or to ensure that the federal, state or local
governments have access to CPA work papers, will be considered a breach of contract terns and cause for
termination of the contract and disallowance of prior reimbursed costs.
(The following AUDIT CLAUSE must be inserted into all contracts of $3,500,000 or greolet).
E. CONSULTANT Cost Proposal is subject to a CPA ICR Audit Work Paper Review by Caltrans' Audit and
Investigation (Caltrans). Caltrans, at its sole discretion, may review and/or audit and approve the CPA ICR
documentation. The Cost Proposal shall be adjusted by the CONSULTANT and approved by the LOCAL
AGENCY Contract Administrator to conform to the Work Paper Review recommendations included in the
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management letter or audit recommendations included in the audit report. Refusal by the CONSULTANT to
incorporate the Work Paper Review recommendations included in the management letter or audit
recommendations included in the audit report will be considered a breach of the contract terms and cause for
termination of the contract and disallowance of prior reimbursed costs.
1. During a Caltrans' review of the ICR audit work papers created by the CONSULTANT's independent
CPA, Caltrans will work with the CPA and/or CONSULTANT toward a resolution of issues that arise
during the review. Each party agrees to use its best efforts to resolve any audit disputes in a timely
manner. If Caltrans identifies significant issues during the review and is unable to issue a cognizant
approval letter, LOCAL AGENCY will reimburse the CONSULTANT at a provisional ICR until a FAR
compliant ICR {e.g. 48 CFR, part 31; GAGAS (Generally Accepted Auditing Standards); CAS (Cost
Accounting Standards), if applicable; in accordance with procedures and guidelines of the American
Association of State Highways and Transportation Officials Audit Guide; and other applicable procedures
and guidelines}is received and approved by A&I. Provisional rates will be as follows:
a. If the proposed rate is less than 150% - the provisional rate reimbursed will be 90% of the
proposed rate.
b. If the proposed rate is between 150% and 200% - the provisional rate will be 85% of the proposed
rate.
c. If the proposed rate is greater than 200% - the provisional rate will be 75% of the proposed rate.
2. If Caltrans is unable to issue a cognizant letter per paragraph E. L above, Caltrans may require
CONSULTANT to submit a revised independent CPA -audited ICR and audit report within three (3)
months of the effective date of the management letter. Caltrans will then have up to six (6) months to
review the CONSULTANT's and/or the independent CPA's revisions.
3. If the CONSULTANT fails to comply with the provisions of this Section E. or if Caltrans is still unable to
issue a cognizant approval letter after the revised independent CPA -audited ICR is submitted, overhead
cost reimbursement will be limited to the provisional ICR that was established upon initial rejection of the
ICR and set forth in paragraph E. L above for all rendered services. In this event, this provisional ICR will
become the actual and final ICR for reimbursement purposes under this contract.
4. CONSULTANT may submit to LOCAL AGENCY final invoice only when all of the following items
have occurred: (I) Caltrans approves or rejects the original or revised independent CPA -audited ICR; (2)
all work under this contract has been completed to the satisfaction of LOCAL GAENCY; and, (3)
Caltrans has issued its final ICR review letter. The CONSULTANT MUST SUBMIT ITS FINAL
INVOICETO local agency no later than 60 days after occurrence of the last of these items.
The provisional ICR will apply to this contract and all other contracts executed between LOCAL AGENCY and
the CONSULTANT, either as a prime or subconsultant, with the same fiscal period ICR.
ARTICLE X SUBCONTRACTING (Verbatim)
A. Nothing contained in this contract or otherwise, shall create any contractual relation between LOCAL
AGENCY and any subconsultant(s), and no subcontract shall relieve CONSULTANT of its responsibilities
and obligations hereunder. CONSULTANT agrees to be as fully responsible to LOCAL AGENCY for the
acts and omissions of its subconsultant(s) and of persons either directly or indirectly employed by any of them
as it is for the acts and omissions of persons directly employed by CONSULTANT. CONSULTANT's
obligation to pay its subconsultant(s) is an independent obligation from LOCAL AGENCY'S obligation to
make payments to the CONSULTANT.
B. CONSULTANT shall perform the work contemplated with resources available within its own organization
and no portion of the work pertinent to this contract shall be subcontracted without written authorization by
LOCAL AGENCY's Contract Administrator, except that, which is expressly identified in the approved Cost
Proposal.
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C. CONSULTANT shall pay its subconsultants within ten (10) calendar days from receipt of each payment
made to CONSULTANT by LOCAL AGENCY.
D. All subcontracts entered into as a result of this contract shall contain all the provisions stipulated in this
contract to be applicable to subconsultants.
E. Any substitution of subconsultant(s) must be approved in writing by LOCAL AGENCY's Contract
Administrator prior to the start of work by the subconsultant(s).
ARTICLE XI EQUIPMENT PURCHASE (Verbatim)
A. Prior authorization in writing, by LOCAL AGENCY's Contract Administrator shall be required before
CONSULTANT enters into any unbudgeted purchase order, or subcontract exceeding $5,000 for supplies,
equipment, or CONSULTANT services. CONSULTANT shall provide an evaluation of the necessity or
desirability of incurring such costs.
B. For purchase of any item, service or consulting work not covered in CONSULTANT's Cost Proposal and
exceeding $5,000 prior authorization by LOCAL AGENCY's Contract Administrator; three competitive
quotations must be submitted with the request, or the absence of bidding must be adequately justified.
C. Any equipment purchased as a result of this contract is subject to the following: "CONSULTANT shall
maintain an inventory of all nonexpendable property. Nonexpendable property is defined as having a useful
life of at least two years and an acquisition cost of $5,000 or more. If the purchased equipment needs
replacement and is sold or traded in, LOCAL AGENCY shall receive a proper refund or credit at the
conclusion of the contract, or if the contract is terminated, CONSULTANT may either keep the equipment
and credit LOCAL AGENCY in an amount equal to its fair market value, or sell such equipment at the best
price obtainable at a public or private sale, in accordance with established LOCAL AGENCY procedures; and
credit LOCAL AGENCY in an amount equal to the sales price. if CONSULTANT elects to keep the
equipment, fair market value shall be determined at CONSULTANT's expense, on the basis of a competent
independent appraisal of such equipment. Appraisals shall be obtained from an appraiser mutually agreeable
to by LOCAL AGENCY and CONSULTANT, if it is determined to sell the equipment, the terms and
conditions of such sale must be approved in advance by LOCAL AGENCY." 49 CFR, Part 18 requires a
credit to Federal funds when participating equipment with a fair market value greater than $5,000 is credited
to the project.
ARTICLE XII STATE PREVAILING WAGE RATES (Verbatim)
(Choose either Option 1 or Option 2)
(Option 1 - For contracts where a portion of the proposed work to be performed are crafts affected by state labor
laws, use paragraphs A and B)
A. CONSULTANT shall comply with the State of California's General Prevailing Wage Rate requirements in
accordance with California Labor Code, Section 1770, and all Federal, State, and local laws and ordinances
applicable to the work.
B. Any subcontract entered into as a result of this contract, if for more than $25,000 for public works
construction or more than $15,000 for the alteration, demolition, repair, or maintenance of public works, shall
contain all of the provisions of this Article, unless the awarding agency has an approved labor compliance
program by the Director of Industrial Relations.
C. When prevailing wages apply to the services described in the scope of work, transportation and subsistence
costs shall be reimbursed at the minimum rates set by the Department of Industrial Relations (DIR) as
outlined in the applicable Prevailing Wage Determination. See http://www.dir.ca.gov.
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(Option 2 - Use only paragraph A below when all of the proposed work in the contract is performed by crafts not
affected by state labor laws or are not contemplated.for use)
A. The State of California's General Prevailing Wage Rates are not applicable to this contract.
Note: The Federal "Payment of Predetermined Minimum Wage" applies only to federal -aid construction
contracts.
ARTICLE XIII CONFLICT OF INTEREST (Verbatim)
A. CONSULTANT shall disclose any financial, business, or other relationship with LOCAL AGENCY that may
have an impact upon the outcome of this contract, or any ensuing LOCAL AGENCY construction project.
CONSULTANT shall also list current clients who may have a financial interest in the outcome of this
contract, or any ensuing LOCAL AGENCY construction project, which will follow.
B. CONSULTANT hereby certifies that it does not now have, nor shall it acquire any financial or business
interest that would conflict with the performance of services under this contract.
(Choose either Option 1 or Option 2 if'oppropriate)
(Option I - Use paragraphs C & D below with paragraphs A & B above fbr PS&E contracts only)
C. CONSULTANT hereby certifies that neither CONSULTANT, nor any firm affiliated with CONSULTANT
will bid on any construction contract, or on any contract to provide construction inspection for any
construction project resulting from this contract. An affiliated firm is one, which is subject to the control of
the same persons through joint -ownership, or otherwise.
D. Except for subconsultants whose services are limited to providing surveying or materials testing information,
no subconsultant who has provided design services in connection with this contract shall be eligible to bid on
any construction contract, or on any contract to provide construction inspection for any construction project
resulting from this contract.
(Option 2 - Use paragraphs C, D & E below with paragraphs A & B above.for Construction Contract
Administration contracts only)
C. CONSULTANT hereby certifies that neither CONSULTANT, its employees, nor any fine affiliated with
CONSULTANT providing services on this project prepared the Plans, Specifications, and Estimate for any
construction project included within this contract. An affiliated firm is one, which is subject to the control of
the same persons through joint- ownership, or otherwise.
D. CONSULTANT further certifies that neither CONSULTANT, nor any firm affiliated with CONSULTANT,
will bid on any construction subcontracts included within the construction contract. Additionally,
CONSULTANT certifies that no person working under this contract is also employed by the construction
contractor for any project included within this contract.
E. Except for subconsultants whose services are limited to materials testing, no subconsultant who is providing
service on this contract shall have provided services on the design of any project included within this contract.
ARTICLE XIV REBATES, KICKBACKS OR OTHER UNLAWFUL CONSIDERATION (Verbatim)
CONSULTANT warrants that this contract was not obtained or secured through rebates kickbacks or other
unlawful consideration, either promised or paid to any LOCAL AGENCY employee. For breach or violation of
this warranty, LOCAL AGENCY shall have the right in its discretion; to terminate the contract without liability;
to pay only for the value of the work actually performed; or to deduct from the contract price; or otherwise
recover the full amount of such rebate, kickback or other unlawful consideration.
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ARTICLE XV PROHIBITION OF EXPENDING LOCAL AGENCY STATE OR FEDERAL FUNDS
FOR LOBBYING (Verbatim)
(Include this article in all contracts where federal funding wiil exceed S150, 000. If less than S150, 000 in federal
,funds will be expended on the contract; delete this article and re -number the notification article which_follows.)
A. CONSULTANT certifies to the best of his or her knowledge and belief that:
l . No state, federal or local agency appropriated funds have been paid, or will be paid by -or -on behalf of
CONSULTANT to any person for influencing or attempting to influence an officer or employee of
any state or federal agency; a Member of the State Legislature or United States Congress; an officer
or employee of the Legislature or Congress; or any employee of a Member of the Legislature or
Congress, in connection with the awarding of any state or federal contract; the making of any state or
federal grant; the making of any state or federal loan; the entering into of any cooperative agreement,
and the extension, continuation, renewal, amendment, or modification of any state or federal contract,
grant, loan, or cooperative agreement.
2. If any funds other than federal appropriated funds have been paid, or will be paid to any person for
influencing or attempting to influence an officer or employee of any federal agency; a Member of
Congress; an officer or employee of Congress, or an employee of a Member of Congress; in
connection with this federal contract, grant, loan, or cooperative agreement; CONSULTANT shall
complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying", in accordance
with its instructions.
B. This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each
such failure.
C. CONSULTANT also agrees by signing this document that he or she shall require that the language of this
certification be included in all lower -tier subcontracts, which exceed $100,000 and that all such sub recipients
shall certify and disclose accordingly.
ARTICLE XVI STATEMENT OF COMPLIANCE
A. CONSULTANT's signature affixed herein, and dated, shall constitute a certification under penalty of perjury
under the laws of the State of California that CONSULTANT has, unless exempt, complied with, the
nondiscrimination program requirements of Government Code Section 12990 and Title 2, California
Administrative Code, Section 8103.
B. During the performance of this Contract, Consultant and its subconsultants shall not unlawfully discriminate.
harass, or allow harassment against any employee or applicant for employment because of sex, race, color,
ancestry, religious creed, national origin, physical disability (including HIV and AIDS), mental disability,
medical condition (e.g., cancer), age (over 40), marital status, and denial of family care leave. Consultant and
subconsultants shall insure that the evaluation and treatment of their employees and applicants for
employment are free from such discrimination and harassment. Consultant and subconsultants shall comply
with the provisions of the Fair Employment and Housing Act (Gov. Code § 12990 (a-f) et seq.) and the
5applicable regulations promulgated there under (California Code of Regulations, Title 2, Section 7285 et
seq.). The applicable regulations of the Fair Employment and Housing Commission implementing
Government Code Section 12990 (a-f), set forth in Chapter 5 of Division 4 of Title 2 of the California Code
of Regulations, are incorporated into this Contract by reference and made a part hereof as if set forth in full.
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Consultant and its subconsultants shall give written notice of their obligations under this clause to labor
organizations with which they have a collective bargaining or other Agreement.
(For contracts with Federal funding, add paragraphs C & D)
C. The Consultant shall comply with regulations relative to Title VI (nondiscrimination in federally -assisted
programs of the Department of Transportation — Title 49 Code of Federal Regulations, Part 21 - Effectuation
of Title VI of the 1964 Civil Rights Act). Title VI provides that the recipients of federal assistance will
implement and maintain a policy of nondiscrimination in which no person in the state of California shall, on
the basis of race, color, national origin, religion, sex, age, disability, be excluded from participation in, denied
the benefits of or subject to discrimination under any program or activity by the recipients of federal
assistance or their assignees and successors in interest.
D. The Consultant, with regard to the work performed by it during the Agreement shall act in accordance with
Title VI. Specifically, the Consultant shall not discriminate on the basis of race, color, national origin,
religion, sex, age, or disability in the selection and retention of Subconsultants, including procurement of
materials and leases of equipment. The Consultant shall not participate either directly or indirectly in the
discrimination prohibited by Section 21.5 of the U.S. DOT's Regulations, including employment practices
when the Agreement covers a program whose goal is employment.
ARTICLE XVII DEBARMENT AND SUSPENSION CERTIFICATION
A. CONSULTANT's signature affixed herein, shall constitute a certification under penalty of per under the
laws of the State of California, that CONSULTANT has complied with Title 2 CFR, Part 180, "OMB
Guidelines to Agencies on Government wide Debarment and Suspension (nonprocurement)", which certifies
that he/she or any person associated therewith in the capacity of owner, partner, director, officer, or manager,
is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any
federal agency; has not been suspended, debarred, voluntarily excluded, or determined ineligible by any
federal agency within the past three (3) years; does not have a proposed debarment pending; and has not been
indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any
matter involving fraud or official misconduct within the past three (3) years. Any exceptions to this
certification must be disclosed to LOCAL AGENCY.
B. Exceptions will not necessarily result in denial of recommendation for award, but will be considered in
determining CONSULTANT responsibility. Disclosures must indicate to whom exceptions apply, initiating
agency, and dates of action.
C. Exceptions to the Federal Government Excluded Parties List System maintained by the General Services
Administration are to be determined by the Federal highway Administration.
ARTICLE XVIII FUNDING REQUIREMENTS
A. It is mutually understood between the parties that this contract may have been written before ascertaining the
availability of funds or appropriation of funds, for the mutual benefit of both parties, in order to avoid
program and fiscal delays that would occur if the contract were executed after that determination was made.
B. This contract is valid and enforceable only, if sufficient funds are made available to LOCAL AGENCY for
the purpose of this contract. In addition, this contract is subject to any additional restrictions, limitations,
conditions, or any statute enacted by the Congress, State Legislature, or LOCAL AGENCY governing board
that may affect the provisions, terns, or funding of this contract in any manner.
C. It is mutually agreed that if sufficient funds are not appropriated, this contract may be amended to reflect any
reduction in funds.
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D. LOCAL AGENCY has the option to void the contract under the 30-day termination clause pursuant to
Article VI, or by mutual agreement to amend the contract to reflect any reduction of funds.
ARTICLE XIX CHANGE IN TERMS
A. This contract may be amended or modified only by mutual written agreement of the parties.
B. CONSULTANT shall only commence work covered by an amendment after the amendment is executed and
notification to proceed has been provided by LOCAL AGENCY's Contract Administrator.
C. There shall be no change in CONSULTANT's Project Manager or members of the project team, as listed in
the approved Cost Proposal, which is a part of this contract without prior written approval by LOCAL
AGENCY's Contract Administrator.
ARTICLE XX DISADVANTAGED BUSINESS ENTERPRISES (DBE) PARTICIPATION
A. This contract is subject to 49 CFR, Part 26 entitled "Participation by Disadvantaged Business Enterprises in
Department of Transportation Financial Assistance Programs". Consultants who obtain DBE participation on
this contract will assist Caltrans in meeting its federally mandated statewide overall DBE goal.
B. The goal for DBE participation for this contract is %. Participation by DBE consultant or
subconsultants shall be in accordance with information contained in the Consultant Proposal DBE
Commitment (Exhibit ]0-01), or in the Consultant Contract DBE Information (Exhibit 10-02) attached
hereto and incorporated as part of the Contract. If a DBE subconsultant is unable to perform,
CONSULTANT must make a good faith effort to replace him/her with another DBE subconsultant, if the goal
is not otherwise met.
C. DBEs and other small businesses, as defined in 49 CFR, Part 26 are encouraged to participate in the
performance of contracts financed in whole or in part with federal funds. CONSULTANT or subconsultant
shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract.
CONSULTANT shall carry out applicable requirements of 49 CFR, Part 26 in the award and administration
of US DOT -assisted agreements. Failure by CONSULTANT to carry out these requirements is a material
breach of this contract, which may result in the termination of this contract or such other remedy as LOCAL
AGENCY deems appropriate.
D. Any subcontract entered into as a result of this contract shall contain all of the provisions of this section.
E. A DBE firm may be terminated only with prior written approval from LOCAL AGENCY and only for the
reasons specified in 49 CFR 26.53(f). Prior to requesting LOCAL AGENCY consent for the termination,
CONSULTANT must meet the procedural requirements specified in 49 CFR 26.53(f).
F. A DBE performs a Commercially Useful Function (CUF) when it is responsible for execution of the work of
the contract and is carrying out its responsibilities by actually performing, managing, and supervising the
work involved. To perform a CUF, the DBE must also be responsible with respect to materials and supplies
used on the contract, for negotiating price, determining quality and quantity, ordering the material, and
installing (where applicable) and paying for the material itself. To determine whether a DBE is performing a
CUF, evaluate the amount of work subcontracted, industry practices, whether the amount the firm is to be
paid under the, contract is commensurate with the work it is actually performing, and other relevant factors.
G. A DBE does not perform a CUF if its role is limited to that of an extra participant in a transaction, contract, or
project through which funds are passed in order to obtain the appearance of DBE participation. In
determining whether a DBE is such an extra participant, examine similar transactions, particularly those in
which DBEs do not participate.
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H. If a DBE does not perform or exercise responsibility for at least thirty percent (30%) of the total cost of its
contract with its own work force, or the DBE subcontracts a greater portion of the work of the contract than
would be expected on the basis of normal industry practice for the type of work involved, it will be presumed
that it is not performing a CUF.
I. CONSULTANT shall maintain records of materials purchased or supplied from all subcontracts entered into
with certified DBEs. The records shall show the name and business address of each DBE or vendor and the
total dollar amount actually paid each DBE or vendor, regardless of tier. The records shall show the date of
payment and the total dollar figure paid to all firms. DBE prime consultants shall also show the date of work
performed by their own forces along with the corresponding dollar value of the work.
J. Upon completion of the Contract, a summary of these records shall be prepared and submitted on the form
entitled, `'Final Report -Utilization of Disadvantaged Business Enterprise (DBE), First -Tier Subconsultants"
CEM-2402F [Exhibit 17-F, of the LAPNI], certified correct by CONSULTANT or CONSULTANT's
authorized representative and shall be furnished to the Contract Administrator with the final invoice. Failure
to provide the summary of DBE payments with the final invoice will result in twenty-five percent (25%) of
the dollar value of the invoice being withheld from payment until the form is submitted. The amount will be
returned to CONSULTANT when a satisfactory "Final Report -Utilization of Disadvantaged Business
Enterprises (DBE), First -Tier Subconsultants" is submitted to the Contract Administrator.
K. If a DBE subconsultant is decertified during the life of the contract, the decertified subconsultant shall notify
CONSULTANT in writing with the date of decertification. If a subconsultant becomes a certified DBE
during the life of the Contract, the subconsultant shall notify CONSULTANT in writing with the date of
certification. Any changes should be reported to LOCAL AGENCY's Contract Administrator within 30 days.
ARTICLE XXI CONTINGENT FEE
CONSULTANT warrants, by execution of this contract that no person or selling agency has been employed, or
retained, to solicit or secure this contract upon an agreement or understanding, for a commission, percentage,
brokerage, or contingent fee, excepting bona fide employees, or bona fide established commercial or selling
agencies maintained by CONSULTANT for the purpose of securing business. For breach or violation of this
warranty, LOCAL AGENCY has the right to annul this contract without liability; pay only for the value of the
work actually performed, or in its discretion to deduct from the contract price or consideration, or otherwise
recover the full amount of such commission, percentage, brokerage, or contingent fee.
ARTICLE XXII DISPUTES
(Choose either Option I or Option 2)
(Option I - Use paragraphs A through C below for all contracts without PS&E submittal)
A. Any dispute, other than audit, concerning a question of fact arising under this contract that is not disposed of
by agreement shall be decided by a committee consisting of LOCAL AGENCY's Contract Administrator and
(Insert Department Head or Official), who may consider written or verbal information submitted by
CONSULTANT.
B. Not later than 30 days after completion of all work under the contract, CONSULTANT may request review
by LOCAL AGENCY Governing Board of unresolved claims or disputes, other than audit. The request for
review will be submitted in writing.
C. Neither the pendency of a dispute, nor its consideration by the committee will excuse CONSULTANT from
full and timely performance in accordance with the tenns of this contract.
(Option 2 - Replace Paragraph B, above, with the_following for contracts requiring the submission of PS&E)
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B. Not later than 30 days after completion of all deliverables necessary to complete the plans, specifications and
estimate, CONSULTANT may request review by LOCAL AGENCY Governing Board of unresolved claims
or disputes, other than audit. The request for review will be submitted in writing.
ARTICLE XXIII INSPECTION OF WORK
CONSULTANT and any subconsultant shall permit LOCAL AGENCY, the state, and the FHWA if federal
participating funds are used in this contract; to review and inspect the project activities and files at all reasonable
times during the performance period of this contract including review and inspection on a daily basis.
ARTICLE XXIV SAFETY
(Use on all contracts regardless offundingsource)
A. CONSULTANT shall comply with OSHA regulations applicable to CONSULTANT regarding necessary
safety equipment or procedures. CONSULTANT shall comply with safety instructions issued by LOCAL
AGENCY Safety Officer and other LOCAL AGENCY representatives. CONSULTANT personnel shall
wear hard hats and safety vests at all times while working on the construction project site.
B. Pursuant to the authority contained in Section 591 of the Vehicle Code, LOCAL AGENCY has determined
that such areas are within the limits of the project and are open to public traffic. CONSULTANT shall
comply with all of the requirements set forth in Divisions 11, 12, 13, 14, and 15 of the Vehicle Code.
CONSULTANT shall take all reasonably necessary precautions for safe operation of its vehicles and the
protection of the traveling public from injury and damage from such vehicles.
C. Any subcontract entered into as a result of this contract, shall contain all of the provisions of this Article.
(Add to all contracts, which may require trenching offtve feet or deeper)
D. CONSULTANT must have a Division of Occupational Safety and Health (CAL -OSHA) pernnit(s), as
outlined in California Labor Code Sections 6500 and 6705, prior to the initiation of any practices, work,
method, operation, or process related to the construction or excavation of trenches which are five feet or
deeper.
ARTICLE XXV INSURANCE
(Choose either Option I or Option 2)
(Option I - for Contracts with a scope of services that nnay require the consultant or subconsultant to work
within the operating state or Local Agency Highway Right of Way; where there would be exposure to public
11 ffic or construction operations)
A. Prior to commencement of the work described herein, CONSULTANT shall furnish LOCAL AGENCY a
Certificate of Insurance stating that there is general comprehensive liability insurance presently in effect for
CONSULTANT with a combined single limit (CSL) of not less than one million dollars ($1,000,000) per
occurrence.
B. The Certificate of Insurance will provide:
That the insurer will not cancel the insured's coverage without 30 days prior written notice to LOCAL
AGENCY.
2. That LOCAL AGENCY, its officers, agents, employees, and servants are included as additional
insureds, but only insofar as the operations under this contract are concerned.
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3. That LOCAL AGENCY will not be responsible for any premiums or assessments on the policy.
C. CONSULTANT agrees that the bodily injury liability insurance herein provided for, shall be in effect at all
times during the term of this contract. In the event said insurance coverage expires at any time or times
during the term of this contract, CONSULTANT agrees to provide at least thirty (30) days prior notice to said
expiration date; and a new Certificate of Insurance evidencing insurance coverage as provided for herein, for
not less than either the remainder of the term of the contract, or for a period of not less than one (I ) year.
New Certificates of Insurance are subject to the approval of LOCAL AGENCY. in the event
CONSULTANT fails to keep in effect at all times insurance coverage as herein provided, LOCAL AGENCY
may, in addition to any other remedies it may have, terminate this contract upon occurrence of such event.
(Option 2 - For Contracts with a scope of services that will not require the Consultant or subconsultant to work
within the operating State or LOCAL AGENCY Highway Right of Way where there would be exposure to public
h•affic or construction Consultant operations)
CONSULTANT is not required to show evidence of general comprehensive liability insurance.
ARTICLE XXV1 OWNERSHIP OF DATA
A. Upon completion of all work under this contract, ownership and title to all reports, docu vents, plans,
specifications, and estimates produce as part of this contract will automatically be vested in LOCAL
AGENCY; and no further agreement will be necessary to transfer ownership to LOCAL AGENCY.
CONSULTANT shall furnish LOCAL AGENCY all necessary copies of data needed to complete the review
and approval process.
B. It is understood and agreed that all calculations, drawings and specifications, whether in hard copy or
machine-readable form, are intended for one-time use in the construction of the project for which this contract
has been entered into.
C. CONSULTANT is not liable for claims, liabilities, or losses arising out of, or connected with the
modification, or misuse by LOCAL AGENCY of the machine-readable information and data provided by
CONSULTANT colder this contract; further, CONSULTANT is not liable for claims, liabilities, or losses
arising out of, or connected with any use by LOCAL AGENCY of the project documentation on other
projects for additions to this project, or for the completion of this project by others, except only such use as
many be authorized in writing by CONSULTANT.
D. Applicable patent rights provisions regarding rights to inventions shall be included in the contracts as
appropriate (48 CFR 27, Subpart 273 - Patent Rights under Government Contracts for federal -aid contracts).
E. LOCAL AGENCY may permit copyrighting reports or other agreement products. If copyrights are
permitted; the agreement shall provide that the FHWA shall have the royalty -free nonexclusive and
irrevocable right to reproduce, publish, or otherwise use; and to authorize others to use, the work for
government purposes.
ARTICLE XXV11 CLAIMS FILED BY LOCAL AGENCY's CONSTRUCTION CONTRACTOR
A. If claims are filed by LOCAL AGENCY's construction contractor relating to work performed by
CONSULTANT's personnel, and additional information or assistance from CONSULTANT's personnel is
required in order to evaluate or defend against such claims; CONSULTANT agrees to make its personnel
available for consultation with LOCAL AGENCY'S construction contract administration and legal staff and
for testimony, if necessary, at depositions and at trial or arbitration proceedings.
B. CONSULTANT's personnel that LOCAL AGENCY considers essential to assist in defending against
construction contractor claims will be made available on reasonable notice from LOCAL AGENCY.
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Consultation or testimony will be reimbursed at the same rates, including travel costs that are being paid for
CONSULTANT's personnel services under this contract.
C. Services of CONSULTANT's personnel in connection with LOCAL AGENCY's construction contractor
claims will be performed pursuant to a written contract amendment, if necessary, extending the termination
date of this contract in order to resolve the construction claims.
ARTICLE XXVIII CONFIDENTIALITY OF DATA
A. All financial, statistical, personal, technical, or other data and information relative to LOCAL AGENCY's
operations, which are designated confidential by LOCAL AGENCY and made available to CONSULTANT
in order to carry out this contract, shall be protected by CONSULTANT from unauthorized use and
disclosure.
B. Permission to disclose information on one occasion, or public hearing held by LOCAL AGENCY relating to
the contract, shall not authorize CONSULTANT to further disclose such information, or disseminate the same
on any other occasion.
C. CONSULTANT shall not cornment publicly to the press or any other media regarding the contract or LOCAL
AGENCY's actions on the same, except to LOCAL AGENCY's staff, CONSULTANT's own personnel
involved in the performance of this contract, at public hearings or in response to questions from a Legislative
committee.
D. CONSULTANT shall not issue any news release or public relations item of any nature, whatsoever, regarding
work performed or to be performed under this contract without prior review of the contents thereof by
LOCAL AGENCY, and receipt of LOCAL AGENCY'S written permission.
E. Any subcontract entered into as a result of this contract shall contain all of the provisions of this Article.
(For PS&E corrh-acls add paragraph F below, to paragraphs _A through E, above)
F. All information related to the construction estimate is confidential, and shall not be disclosed by
CONSULTANT to any entity other than LOCAL AGENCY.
ARTICLE XXIX NATIONAL LABOR RELATIONS BOARD CERTIFICATION
In accordance with Public Contract Code Section 10296, CONSULTANT hereby states under penalty of perjury
that no more than one final unappealable finding of contempt of court by a federal court has been issued against
CONSULTANT within the immediately preceding two-year period, because of CONSULTANT's failure to
comply with an order of a federal court that orders CONSULTANT to comply with an order of the National
Labor Relations Board.
ARTICLE XXX EVALUATION OF CONSULTANT
CONSULTANT's performance will be evaluated by LOCAL AGENCY. A copy of the evaluation will be sent to
CONSULTANT for comments. The evaluation together with the comments shall be retained as part of the
contract record.
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ARTICLE XXXI RETENTION OF FUNDS
A. Any subcontract entered into as a result of this Contract shall contain all of the provisions of this section.
(Local agency to include either B, C, or D below; delete the other two)
B. No retainage will be withheld by the Agency from progress payments due the prime consultant. Retainage by
the prime consultant or subconsultants is prohibited, and no retainage will be held by the prime consultant
from progress due subconsultants. Any violation of this provision shall subject the violating prime consultant
or subconsultants to the penalties, sanctions, and other remedies specified in Section 7108.5 of the California
Business and Professions Code. This requirement shall not be construed to limit or impair any contractual,
administrative, or judicial remedies, otherwise available to the prime consultant or subconsultant in the event
of a dispute involving late payment or nonpayment by the prime consultant or deficient subconsultant
performance, or noncompliance by a subconsultant. This provision applies to both DBE and non -DBE prime
consultants and subconsultants.
C. No retainage will be held by the Agency from progress payments due the prime consultant. Any retainage
held by the prime consultant or subconsultants from progress payments due subconsultants shall be promptly
paid in full to subconsultants within 30 days after the subconsultant's work is satisfactorily completed.
Federal law (49 CFR 26.29) requires that any delay or postponement of payment over the 30 days may take
place only for good cause and with the Agency's prior written approval. Any violation of this provision shall
subject the violating prime consultant or subconsultant to the penalties, sanctions and other remedies specified
in Section 7108.5 of the Business and Professions Code. These requirements shall not be construed to limit or
impair any contractual, administrative, or judicial remedies, otherwise available to the prime consultant or
subconsultant in the event of a dispute involving late payment or nonpayment by the prime consultant,
deficient subconsultant performance, or noncompliance by a subconsultant. This provision applies to both
DBE and non -DBE prime consultant and subconsultants.
D. The Agency shall hold retainage from the prime consultant and shall make prompt and regular incremental
acceptances of portions, as determined by the Agency, of the contract work, and pay retainage to the prime
consultant based on these acceptances. The prime consultant, or subconsultant, shall return all monies
withheld in retention from a subconsultant within thirty (30) days after receiving payment for work
satisfactorily completed and accepted including incremental acceptances of portions of the contract work by
the agency. Federal law (49 CFR 26.29) requires that any delay or postponement of payment over thirty (30)
days may take place only for good cause and with the agency's prior written approval. Any violation of this
provision shall subject the violating prime consultant or subconsultant to the penalties, sanctions and other
remedies specified in Section 7108.5 of the Business and Professions Code. These requirements shall not be
construed to limit or impair any contractual, administrative, or judicial remedies, otherwise available to the
prime consultant or subconsultant in the event of a dispute involving late payment or nonpayment by the
prime Consultant, deficient subconsultant performance, or noncompliance by a subconsultant. This provision
applies to both DBE and non -DBE prime consultant and subconsultants.
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ARTICLE XXXII NOTIFICATION
All notices hereunder and communications regarding interpretation of the terms of this contract and changes
thereto, shall be effected by the mailing thereof by registered or certified mail, return receipt requested, postage
prepaid, and addressed as follows:
CONSULTANT:
(CONSULTANT)
(NAME) Project Manager
(ADDRESS)
LOCAL AGENCY:
(LOCAL AGENCY)
(NAME)
(ADDRESS)
ARTICLE XXXIII CONTRACT
, Contract Administrator
The two parties to this contract, who are the before named CONSULTANT and the before named LOCAL
AGENCY, hereby agree that this contract constitutes the entire agreement which is made and concluded in
duplicate between the two parties. Both of these parties for and in consideration of the payments to be made,
conditions mentioned, and work to be performed; each agree to diligently perform in accordance with the terns
and conditions of this contract as evidenced by the signatures below.
ARTICLE XXXIV SIGNATURES
(Name of CONSULTANT)
(Signature)
(Name of Signer)
Date:
(Name of LOCAL AGENCY)
(Signature)
(Name of Signer)
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Company Name
AESCO, hnc.
Phone
714-375-3830
Annericar, Engineering Laboratories Inc
562-697-4000
Converse Consultants
626-930-1265
Geoco,n West, Inc.
909-894-217 5 ext, 603
GMU Geotechnica�, Inc.
949-888-6513
Harslngto-� Geotechnical D gineering, !�)c
714-637-3093
ln,tertel<-PSi
714-484-8600
K-einfe€der
949-727-4466 ext, 3139
fl�
Leighton Consulthng, Inc.
949-250-1421 ext. 8771
Nillyo & Moore
949-753-7070 ext. 2262
RMA Group
909-989-1751
les
S!'�'�t�-,-Ernery Labolato�'
714-238-61-33 ext. 209
6 52 -426-3355
VvT' da- Engineering
714-978-8200
PROFESSIONAL SERVICE AWARD ANALYSIS
SERVICE: On -Call Material Testing & Engineering
SERVICE DESCRIPTION: Engineering support for City's annual Capital Improvement
Program projects.
VENDOR: AESCO, Inc.
OVERALL RANKING: 1 out of 14
SUBJECT MATTER EXPERTS/RATERS:
1. Contract Administrator 2. Senior Traffic Engineer 3. Contract Administrator
I. MINIMUM QUALIFICATIONS REVIEW
• Written Proposal Score: Avg. of 90
um Qualifications Review
Total Weighted Maximum
Criteria Score Score
Understanding of the Work
to be Done
Experience with Similar
Kinds of Work
Staffing
Capability of Developing
Innovative or Advanced
Techniques
Familiarity with State and
Federal Procedures
Financial Responsibility
Demonstrated Technical
Ability
Total
II. DUE DILIGENCE REVIEW
24 25
17.3 20
12 15
8 10
9.3 10
10 10
9.3 10
901 100
• Clients such as Orange County, City of Huntington Beach, City of Santa Ana,
and City of Corona, to name a few
AESCO, Inc. —'Summary of Review
• AESCO, Inc. has relevant and past experience with the city
AESCO,' Inc. —' Pricing
• Low end from $5 each for Asphaltic Concrete Cores per inch
after 6 inch in depth
• High end to $375/Test for Drying Shrinkage Up to 28 Days
PROFESSIONAL SERVICE AWARD ANALYSIS
SERVICE: On -Call Material Testing & Engineering
SERVICE DESCRIPTION: Engineering support for City's annual Capital Improvement
Program projects.
VENDOR: Twining, Inc.
OVERALL RANKING: 2 out of 14
SUBJECT MATTER EXPERTS/RATERS:
1. Contract Administrator 2. Senior Traffic Engineer 3. Contract Administrator
I. MINIMUM QUALIFICATIONS REVIEW
• Written Proposal Score: Avg. of 88.3
Twining, Inc. — Minimum Qualifications Review
Total Weighted
Maximum
Criteria
Score
Score
Understanding of the Work
to be Done
23.3
25
Experience with Similar
Kinds of Work
16
20
Staffing
13
15
Capability of Developing
Innovative or Advanced
Techniques
9
10
Familiarity with State and
Federal Procedures
8
10
Financial Responsibility
10
10
Demonstrated Technical
Ability
9
10
Total
II. DUE DILIGENCE REVIEW
• Clients such as City of Huntington Beach, City of Long Beach, and City of Santa
Clarita, to name a few
Twining, Inc. — Summary of Review
• Twining, Inc. has experience with City of Huntington Beach in
the past and has shown innovative and advanced material
testing techniques.
Twining, Inc. — Pricing
• Low end from $10/Hr for Nuclear Gauge
• High end to $6,572/Test for Superpave Mix Design, with
Rubber (Excluding Aggregate Quality Tests)
PROFESSIONAL SERVICE AWARD ANALYSIS
SERVICE: On -Call Material Testing & Engineering
SERVICE DESCRIPTION: Engineering support for City's annual Capital Improvement
Program projects.
VENDOR: Leighton Consulting, Inc.
OVERALL RANKING: 3 out of 14
SUBJECT MATTER EXPERTS/RATERS:
9. Contract Administrator 2. Senior Traffic Engineer 3. Contract Administrator
I. MINIMUM QUALIFICATIONS REVIEW
• Written Proposal Score: Avg. of 81
Leighton Consulting, Inc. — Minimum Qualifications Review
Total Weighted
Maximum
Criteria
Score
Score
Understanding of the Work
to be Done
22.7
25
Experience with Similar
Kinds of Work
15
20
Staffing
13.7
15
Capability of Developing
Innovative or Advanced
Techniques
5.3
10
Familiarity with State and
Federal Procedures
7.7
10
Financial Responsibility
10
10
Demonstrated Technical
Ability
6.7
10
Total
II. DUE DILIGENCE REVIEW
• Clients such as City of Huntington Beach, Irvine Ranch Water District, and City of
Newport Beach, to name a few
Leighton Consulting, Inc. - Summary of Review
Leighton Consulting staff has relevant experience for city's
needs
Leighton Consulting, Inc. — Pricing
• Low end from $0.35/ft for''Y. inch Tubing (single)
• High end to $2,100/Test for Compacted AC Resistance to
Moist Damage (AASHTO T283)
PROFESSIONAL SERVICE AWARD ANALYSIS
SERVICE: On -Call Material Testing & Engineering
SERVICE DESCRIPTION: Engineering support for City's annual Capital Improvement
Program projects.
VENDOR: Vendor #4
OVERALL RANKING: 4 out of 14
SUBJECT MATTER EXPERTS/RATERS:
1. Contract Administrator 2. Senior Traffic Engineer 3. Contract Administrator
I. MINIMUM QUALIFICATIONS REVIEW
• Written Proposal Score: Avg. of 76.3
Vendor #4 - Minimum Qualifications Review
Total Weighted
Maximum
Criteria
Score
Score
Understanding of the Work
to be Done
22
25
Experience with Similar
Kinds of Work
10.7
20
Staffing
12.7
15
Capability of Developing
Innovative or Advanced
Techniques
6
10
Familiarity with State and
Federal Procedures
8.7
10
Financial Responsibility
10
10
Demonstrated Technical
Ability
6.3
10
Total
II. DUE DILIGENCE REVIEW
• Clients such as Orange County Public Works, County of Los Angeles, and City of
Long Beach
Vendor #4 — Summary of Review
• Vendor #4 has experienced staffing and has worked on many
government -related projects
Vendor #4 Pricing'
• Low end from $10/Test for Sample Disposal
• High end to $7,600Frest for Mix Design, Hveem Method
WRAP
City of Huntington Beach
2000 Main Street ♦ Huntington Beach, CA 92648
(714) 536-5227 ♦ www.huntingtonbeachca.gov
Office of the City Clerk
Robin Estanislau, City Clerk
November 28, 2018
Leighton Consulting, Inc.
ATTN: Thomas C. Benson, Jr.
17781 Cowen
Irvine, CA 92614
Dear Mr. Benson:
Enclosed is a copy of the fully executed "Professional Services Contract between the City of
Huntington Beach and Leighton Consulting, Inc. for On Call Material Testing and
Engineering Services" approved by the Huntington Beach City Council on November 19,
2018.
Sincerely,
Robin Estanislau, CIVIC
City Clerk
RE:ds
Enclosure
Sister Cities: Anjo, Japan ♦ Waitakere, New Zealand