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Home My WebLink AboutAdopt Resolution No 2015-84 amending the Fiscal Year 2015/16 Dept ID FN 15-020 Page 1 of 2 Meeting Date 12/21/2015 40 - CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 12/21/2015 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A Wilson, City Manager PREPARED BY: Lori Ann Farrell Harrison, Director of Finance SUBJECT: Adopt Resolution No 2015-84 amending the Fiscal Year 2015/16 Budget to Carry Over Unspent Appropriations from Fiscal Year 2014/15 for the Continuation of Capital Improvement Program (CIP) Projects Statement of Issue Certain Capital Improvement Program (CIP) projects, previously budgeted, were not completed by September 30, 2015, the end of Fiscal Year (FY) 2014/15 To continue these projects, $22,637,965 of remaining unspent appropriations need to be carried over into Fiscal Year 2015/2016 to help ensure project completion Financial Impact The $22,637,965 of remaining unspent appropriations is detailed by each applicable Fund in the attached Exhibit A There are sufficient fund balances and/or ongoing revenue in these funds to support the request Recommended Action Adopt Resolution No 2015-84, "A Resolution of the City Council of the City of Huntington Beach Amending the Fiscal Year 2015/16 Budget to Carryover Unspent Appropriations From Fiscal Year 2014/15," which incorporates and references the continuation of funding Exhibit A lists individual capital improvement projects and their respective Funds totaling $22,637,965 Alternative Action(s) Do not approve the recommended action and direct staff accordingly Analysis Each fiscal year, there are budgeted capital projects that have not been completed by the close of the fiscal year The City is required to carryover appropriations into the following fiscal year in order to complete those previously approved and budgeted projects The attached Resolution references Exhibit A "Carryover of Projects from FY 2014/15 to FY 2015/16", amounting to $22,637,965 spread across multiple Funds, and is the amount necessary to continue work in FY 2015/16 on the various capital projects underway from the previous fiscal year Attachment 2 "Analysis of Funding Sources for Carryover Appropriations FY 2015/16" provides the estimated fund balances for the various capital funds after projected revenues, revised budget appropriations and carry forward appropriations are taken into consideration for FY 2015/16 HB -189- Item 14. - I Dept ID FN 15-020 Page 2 of 2 Meeting Date 12/21/2015 Environmental Status Not Applicable Strategic Plan Goal Strengthen Economic and Financial Sustainability Enhance and Maintain Public Safety Enhance and Maintain Infrastructure Improve Quality of Life Attachments) 1 Resolution No 2015-84, " A Resolution of the City Council of the City of Huntington Beach Amending the Fiscal Year 2015/16 Budget to Carry Over Unspent Appropriations from Fiscal Year 2014/15" 2 Analysis of Funding Sources for Carryover Appropriations FY 2015/16 Item 14. - 2 HB -190- RESOLUTIONNO 2015-84 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AMENDING THE FISCAL YEAR 2015/16 BUDGET TO CARRY OVER UNSPENT APPROPRIATIONS FROM FISCAL YEAR 2014/15 WHEREAS, Article VI of the Huntington Beach City Charter requites the City Manager to present and the City Council to adopt am annual City Budget, and The City Council has received, considered and adopted the Budget for Fiscal Year (FY) 2015/16, and In the FY 2014/15 budget, certain appropriations were made for one-time projects which are included in the approved Capital Impiovement Plan for FY 2014/15, and The total funds for said approved projects were not spent and are thereby continued to FY 2015/2016, by project within a business unit and object account When added to expenditures and encumbrances in FY 2014/15, said carryover shall not exceed the original appropriation for the same project as budgeted in FY 2014/15; and The continuation funding of capital improvement projects from 2014/15 is for those which were approved in concept, and in accordance with Section 503 and Section 614 of the City Charter, and The construction of capital improvement projects requiring the use of professional services, such as geo-technical, water testing, engineering oversight, project management design, survey, and other required studies, were originally listed in the FY 2014/15 budget resolution. Funding for these professional services is included in the budget for each capital improvement project and is set forth as continuation funding for FY 2015/16, as seen in Exhibit A, NOW, THEREFORE, the City Council of the City of Huntington Beach does resolve as follows The budget for the City of Huntington Beach for FY 2015/16, is hereby amended to add unspent, unencumbered appropriations as set forth in Exhibit A from Fiscal Year 2014/15 1 I5-5011/128806 Resolution No . 2015-84 PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 21 s May of December , 2015 . , 20 ay REVIEWCAPPROVED. INITIATED AND APPROVED. i�� City gall4el Finance Director , APPROVED ORM Cit Attorney z0"� Exhibit A. Continuation Funding of 2015/16 Capital Improvements 2 15-5011/128806 Resolution No . 2015-84 Exhibit A Carryover of Projects from FY 2014/15 to FY 2015/16 Amount to be Department/Fund Description Carried Over Air Quality Public Works/201 Adams Synchronization $ 181,495 Subtotal $ 181,495 Traffic Impact Public Works/206 Ellis/Main Traffic Channel Modifications $ 50,000 Public Works/206 Atlanta Avenue Widening $ 398,578 Subtotal $ 448,578 Gas Tax Public Works/207 Various Traffic Signal Proj (Grant Match) $ 13,400 Public Works/207 Bridge Preventative Maintenance $ 353,029 Public Works/207 Beach/Warner IIP $ 35,000 Public Works/207 Yorktown/Huntington Modifications $ 59,606 Public Works/207 Bushard/Adams Water Quality $ 51,645 Public Works/207 Utica Bicycle Blvd from Main to Beach $ 74,000 Subtotal $ 586,680 Park Acquisition &Development Community Svcs/209 Sports Complex Team Room $ 93,938 Community Svcs/209 Shipley Permanent Parking Lot $ 214,093 Community Svcs/209 Worthy Park Reconfiguration- Phase 1 $ 1,311,308 Subtotal $ 1,619,339 Measure M Public Works/213 Atlanta Avenue Widening $ 680,000 Subtotal $ 680,000 Traffic Congestion Relief 42 Public Works/219 Atlanta Avenue Widening $ 296,000 Public Works/219 CC1465 Traffic Signal Modifications $ 57,571 Public Works/219 Main/Florida Signal Replacement $ 50,000 Public Works/219 Bolsa Chica/Bolsa Signal Replacement $ 102,468 Subtotal $ 506,039 Infrastructure Public Works/314 Worthy Park Reconfiguration-Phase 1 $ 500,000 Public Works/314 Main Promenade P S Improvements $ 1,291,298 Public Works/314 Heil Pump Station Design $ 92,000 Public Works/314 Atlanta Ave Widening/Beach Park Lot $ 1,060,117 Public Works/314 New Senior Center $ 2,545,340 Public Works/314 Heil Pump Station $ 2,323,548 Public Works/314 Bella Terra Pedestrian Crossing $ 200,000 Subtotal $ 8,012,303 Senior Center Development Community Svcs/319 New Senior Center $ 2,308,039 Subtotal $ 2,308,039 Resolution No . 2015-84 Exhibit A Carryover of Projects from FY 2014/15 to FY 2015/16 Amount to be Department/Fund Description Carried Over Senior Center Development Community Svcs/994 HUD EDI#130-Senior Center Development $ 28,500 Community Svcs/994 HUD EDI#130-Senior Center Development $ 114,000 Subtotal $ 142,500 Water Public Works/506 Peck Reservoir Dual Drive $ 381,965 Public Works/506 Water Facilities Security Improvements $ 39,837 Public Works/506 Well No 9 Treatment $ 280,646 Subtotal $ 702,448 Sewer Service Fund Public Works/511 Sewer Lining $ 339,800 Subtotal $ 339,800 CDBG 08/09 Citywide/859 HBPD Limited ADA Improvements $ 58,841 Subtotal $ 58,841 CDBG 14/15 Citywide/1208 HBPD Main Lobby ADA Improvements $ 49,720 Subtotal $ 49,720 OCTA Grant Public Works/873 Brookhurst/Adams Intersection $ 69,645 Subtotal $ 69,645 Caltrans Grants Public Works/878 SR2S7 Stacey-Clegg $ 10,661 Subtotal $ 10,661 Highway Bridge Replacement& Rehabilitation Public Works/961 Highway Bridge Replacement&Rehab $ 2,109,042 Subtotal $ 2,109,042 Master Plan of Arterial Highways Public Works/965 Atlanta Avenue Widening $ 1,382,116 Subtotal $ 1,382,116 Bridge Preventative Maintenance Program Public Works/970 Bridge Preventative Maintenance $ 1,843,445 Subtotal $ 1,843,445 Resolution No . 2015-84 Exhibit A Carryover of Projects from FY 2014/15 to FY 2015/16 Amount to be Department/Fund Description Carried Over Highway Safety Improvement Program Public Works/995 CC 1464 Highway Safety Improvement $ 185,558 Public Works/995 CC 1465 Highway Safety Improvement $ 673,200 Public Works/995 Install Signal at Bolsa Chica/Pearce $ 21,600 Public Works/995 Signal Modification at Goldenwest/Heil $ 10,800 Public Works/995 Signal Modification at Gothard/Center $ 10,800 Public Works/995 Signal Modification at Gothard/Slater $ 10,800 Public Works/995 Signal Modification at Newland/Ellis $ 10,800 Public Works/995 Install Signal Interconnect Conduit/Cable $ 10,800 Public Works/995 Signal Modification at Newland/Slater $ 10,800 Subtotal $ 945,158 TOTAL $ 21,995,849 General Fund Public Works/100 Facilities Needs Assessment $ 100,000 Public Works/100 Gun Range Site Feasibility Study $ 15,856 Public Works/100 Fire Station 8-Heil Renovation $ 166,920 Public Works/100 PD and Lobby Security Project $ 250,000 Public Works/100 Replace Central Park Electrical $ 109,340 Subtotal $ 642,116 TOTAL-All Funds $ 22 637 965 Res. No. 2015-84 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, JOAN L FLYNN the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven, that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a Regular meeting thereof held on December 21, 2015 by the following vote AYES: Posey, O'Connell, Hardy, Katapodis, Sullivan, Delgleize, Peterson NOES: None ABSENT: None ABSTAIN: None City CI k and ex-office Clerk of the City Council of the City of Huntington Beach, California CD 4�& Analysis of Funding Sources for Carryover Appropriations I Fiscal Year 2016/16 ov Budgetary Estimated FY 2015116 FY 2015/16 Fund Balance Undesignated Revised Revised Budgetary Carryover After Carryover Fund Fund Balance` Revenues Appropriations Fund Balance Appropriations Appropriations 201 Air Quality 810,240 252,350 (422,387) 640,203 (181,495) 458,708 206 Traffic Impact 4,040,807 713,000 (748,873) 4,004,934 (448,578) 3,556,366 207 Gas Tax 4,551,073 3,377,537 (6,790,362) 1,138,248 (586,680) 551,568 209 Park Acquisition 8 Development 2,297,052 - (565,505) 1,731,547 (1,619,339) 112,208 213 Measure M 4,529,597 3,264,400 (5,887,369) 1,906,628 (680,000) 1,226,628 219 Traffic Congestion Relief42 757,683 924,696 (585,447) 1,096,932 (506,039) 590,893 314Infrastructure 9,337,889 - (781,067) 8,556,822 (8,012,303) 544,519 319 New Senior Center 11,534,813 - - 11,534,813 (2,308,039) 9,226,774 506 Water 32,816,618 37,178,668 (47,805.331) 22,189,955 (702,448) 21,487,507 511 Sewer Service 20,124,977 10,830,000 (13,613,015) 17,341,962 (339,800) 17,002,162 859 CDBG 08/09 - 58,841 - 58,841 (58,841) 873 OCTAICIP Grant 146,456 3,690,215 (3,767,005) 69,666 (69,645) 21 878 Caltrans Grant (187,911) 240,000 (40,903) 11,186 (10,661) 525 961 Hwy Bridge Replacement& Rehr (255,665) 2,668,072 (303,365) 2,109,042 (2,109,042) - 965 Master Plan of Arterial (310,476) 1,702,000 (9,097) 1,382,427 (1,382,116) 311 970 BPMP (922,111) 2,765,556 - 1,843,445 (1,843,445) - 994 HUD EMI Senior Center - 142,500 - 142,500 (142,500) - 995 Hwy Sfty Improvement Pgm (130,135) 3,695,225 (2,603,599) 961,491 (945,158) 16,333 1208 CCBG 14I15 (50,422) 279,837 (7,989) 221,426 (49,720) 171,706 100 General Fund CIP Projects (642,116) Total Requested Carryover Appropriations (2263T,865� Estimated Fund Balance as of 10/01115