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Home My WebLink AboutAdopt Resolution No. 2014-95 amending the Fiscal Year 2014/1 Dept. ID FN14-017 Page 1 of 2 Meeting Date: 12/15/2014 CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 12/15/2014 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Lori Ann Farrell, Director of Finance SUBJECT: Adopt Resolution No. 2014-95 amending the Fiscal Year 2014/15 Budget to carry over unspent appropriations from Fiscal Year 2013/14 for the continuation of Capital Improvement Program (CIP) Projects Statement of Issue: - Certain Capital Improvement Program (CIP) projects, previously budgeted, were not completed by September 30, 2014, the end of Fiscal Year (FY) 2013/14. To continue these projects, $13,703,875 of remaining unspent appropriations need to be carried over into Fiscal Year 2014/2015. Financial Impact: The $13,703,875 of remaining unspent appropriations is detailed by each applicable Fund in the attached Exhibit A. There are sufficient fund balances and/or ongoing revenue in these funds to support this request. Recommended Action: Adopt Resolution No. 2014-95, "A Resolution of the City Council of the City of Huntington Beach Amending the Fiscal Year 2014/15 Budget to Carry Over Unspent Appropriations from Fiscal Year 2013/14" which incorporates and references the continuation of funding. Exhibit A lists individual Capital Improvement Projects and their respective Funds totaling $13,703,875. Alternative Action(s): Do not approve the recommended action and direct staff accordingly. Analysis: Each fiscal year, there are budgeted capital projects that have not been completed by the close of the fiscal year. The City is required to carryover appropriations into the following fiscal year in order to complete those projects. The attached Resolution references Exhibit A: "Carryover of Projects from FY 2013/14 to FY 2014/15" amounting to $13,703,875 which is spread across multiple Funds, and is the amount necessary to continue work in FY 2014/15 on the various capital projects underway from the previous fiscal year. Attachment 2, "Analysis of Funding Sources for Carryover Appropriations FY 2014/15," provides the estimated fund balances for the various capital funds after projected revenues, adopted budget appropriations, and carry forward appropriations are taken into consideration for FY 2014/15. Item 8. - 1 HB -108- Dept.ID FN14-017 Page 2 of 2 Meeting Date: 12/15/2014 Environmental Status: Not Applicable. Strategic Plan Goal: Improve Long-Term Financial Sustainability. Enhance and Maintain Public Safety. Improve the City's Infrastructure. Attachment(s): 1. Resolution No. 2014-95, "A Resolution of the City Council of the City of Huntington Beach Amending the Fiscal Year 2014/15 Budget to Carry Over Unspent Appropriations from Fiscal Year 2013/14" 2. Analysis of Funding Sources for Carryover Appropriations FY 2014/15. xB -109- Item 8. - 2 RESOLUTION NO. 2014-95 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AMENDING THE FISCAL YEAR 2014/15 BUDGET TO CARRY OVER UNSPENT APPROPRIATIONS FROM FISCAL YEAR 2013/14 WHEREAS, Article VI of the Huntington Beach City Charter requires the City Manager to present and the City Council to adopt an annual City Budget; and The City Council has received, considered and adopted the Budget for Fiscal Year (FY) 2014/15; and In the FY 2013/14 budget, certain appropriations were made for one-time projects which are included in the approved Capital Improvement Plan for FY 2013/14; and The total funds for said approved projects were not spent and are thereby continued to FY 2014/2015, by project within a business unit and object account. When added to expenditures and encumbrances in FY 2013/14, said carryover shall not exceed the original appropriation for the same project as budgeted in FY 2013/14; and The continuation funding of capital improvement projects from 2013/14 is for those which were approved in concept, and in accordance with Section 503 and Section 614 of the City Charter; and The construction of capital improvement projects requiring the use of professional services, such as geo-technical, water testing, engineering oversight, project management design, survey, and other required studies, were originally listed in the FY 2013/14 budget resolution. Funding for these professional services is included in the budget for each capital improvement project and is set forth as continuation funding for FY 2014/15, as seen in Exhibit A, NOW, THEREFORE, the City Council of the City of Huntington Beach does resolve as follows: The budget for the City of Huntington Beach for FY 2014/15, is hereby amended to add unspent, unencumbered appropriations as set forth in Exhibit A from Fiscal Year 2013/14. 1 14-4476/114540 Reso. 2014-95 PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 15th day of December, 201 , 20 M4) ayor REVIE APPROVED: INITIATED AND APPROVED: - (:J", 4a,-L-� City e Finance Director APPROVED AS TO FORM: C h y Attorney Exhibit A. Continuation Funding of 2014/15 Capital Improvements 2 14-4476/114540 Exhibit A Reso. 2014-95 Continuation Funding of 2014/15 Capital Improvements Funding Source Amount to be From FY 2013114 Department/Fund Description Carried Over (Business Unit) Air Quality Public Works/201 AQMD Design Construction $ 160,215 20185201 Public Works/201 Adams Synchronization $ 181,495 20190011 Subtotal $ 341,710 Traffic Impact Public Works/206 TI Design Construction (Ellis/Main Study) $ 177,819 20685201 Subtotal $ 177,819 Gas Tax Public Works/207 Residential Pavement $ 11,488 20785417 Public Works/207 Beach/Warner IIP $ 35,000 20790021 Public Works/207 Yorktown/Huntington Modifications $ 60,288 20790029 Public Works/207 Bushard /Adams Water Quality $ 150,000 20790032 Subtotal $ 256,776 Park Acquisition & Development Community Svcs/209 Sports Complex Team Room $ 162,740 20945001 Community Svcs/209 Worthy Park Reconfiguration $ 1,390 20945004 Community Svcs/209 Central Park Senior Center $ 3,500 20945005 Community Svcs/209 Murdy Patio Reconfiguration $ 4,254 20945006 Community Svcs/209 Le Bard Park Design $ 20,000 20945101 Community Svcs/209 Shipley Parking Lot $ 269,839 20945003 Subtotal $ 461,723 Measure M Public Works/213 Arterial Rehabilitation FY 2013/14 $ 842,253 21390023 Public Works/213 Atlanta Avenue Widening $ 680,000 21390024 Subtotal $ 1,522,253 Traffic Congestion Relief 42 Public Works/219 Atlanta Avenue Widening Design $ 113,000 21990002 Public Works/219 Atlanta Avenue Widening Construction $ 183,000 21990002 Public Works/219 CC1464 Traffic Signal Modifications $ 67,150 21990419 Public Works/219 CC1465 Traffic Signal Modifications $ 62,648 21990420 Public Works/219 Main/Florida Signal Replacement $ 50,000 21990421 Public Works/219 Bolsa Chica/Bolsa Signal Replacement $ 197,506 21990422 Subtotal $ 673,304 Infrastructure Public Works/314 Infrastructure Engineer Design $ 92,000 31485201 Public Works/314 Senior Center $ 867,310 31487003 Public Works/314 Heil Pump Station Construction $ 2,334,057 31488001 Public Works/314 Bella Terra Pedestrian Crossing $ 200,000 31490001 Subtotal $ 3,493,367 Item 8. - 5 HB -11-2- Exhibit A Reso. 2014-95 Continuation Funding of 2014/15 Capital Improvements Funding Source Amount to be From FY 2013/14 Department/Fund Description Carried Over (Business Unit) Water Public Works/506 Peck Reservoir Dual Drive $ 1,500,000 50690001 Public Works/506 Well 8 GAP- Professional Services $ 110,700 50691024 Public Works/506 Water Production Improvements $ 300,000 50691028 Subtotal $ 1,910,700 Water Master Plan Public Works/507 Water Production Improvements $ 435,000 50791028 Subtotal $ 435,000 OCTA Grant Public Works/873 Brookhurst/Adams Intersection $ 69,645 87390002 Subtotal $ 69,645 Caltrans Grants Public Works/878 SR2S7 Stacey-Clegg $ 38,106 87890007 Subtotal $ 38,106 Hwy Bridge Replacement& Rehab Public Works/961 Highway Bridge Replacement& Rehab $ 2,093,123 96185001 Subtotal $ 2,093,123 Master Plan of Arterial Hwys Public Works/965 Master Plan of Arterial Highways $ 794,849 96585001 Subtotal $ 794,849 Hwy Safety Improvement Program Public Works/995 CC 1464 Highway Safety Improvement $ 762,300 99585001 Public Works/995 CC 1465 Highway Safety Improvement $ 673,200 99585002 Subtotal $ 1,435,500 TOTAL $ 13,703,875 HB -113_ Item 8. - 6 Analysis of Funding Sources for Carryover Appropriations Fiscal Year 2013/14 00 September 30, 2014* Budgetary Estimated FY 2014/15 FY 2014/15 Fund Balance Undesignated Estimated Adopted Budgetary Carryover After Carryover Fund Fund Balance Revenues Appropriations Fund Balance Appropriations Appropriations 201 Air Quality 772,121 188,377 (309,377) 651,121 (341,710) 309,411 206 Traffic Impact 3,064,236 233,679 (769,339) 2,528,576 (177,819) 2,350,757 207 Gas Tax 3,330,665 3,697,389 (5,044,968) 1,983,086 (256,776) 1,726,310 209 Park Acquisition & Development 2,754,445 - 2,030,807 4,785,252 (461,723) 4,323,529 213 Measure M 2,713,539 3,113,770 (4,137,025) 1,690,284 (1,522,253) 168,031 219 Traffic Congestion Relief42 2,192,852 2,100,000 (2,897,426) 1,395,426 (673,304) 722,122 314Infrastructure 5,578,285 3,000,000 (4,872,357) 3,705,928 (3,493,367) 212,561 506 Water 105,667,051 37,556,193 (51,086,540) 92,136,704 (1,910,700) 90,226,004 507 Water Master Plan 66,476,309 600,000 (2,080,513) 64,995,796 (435,000) 64,560,796 Total Carryover Appropriations Funded by Available Fund Balances in Individual Funds (9,272,652) Other Funding Sources Grant Funds funded by Unbilled Grant Revenue (4,431,223) (Funds 807, 873, 878, 899, 961, 965 & 995) Total Requested Carryover Appropriations (13,703,875) Estimated Fund Balance as of 12/31/14 Res. No. 2014-95 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, JOAN L. FLYNN the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a Regular meeting thereof held on December 15, 2014 by the following vote: AYES: O'Connell, Katapodis, Hardy, Sullivan, Delgleize, Peterson NOES: None ABSENT: Posey ABSTAIN: None 4 City Mrk and ex-officio Merk of the City Council of the City of Huntington Beach, California