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HomeMy WebLinkAboutLINARES, MIKE - Professional Services Contract for Community Development Block Grant (CDBG) Management Services - Contract Under $20,000 - Did not go to Council 3/15/99 - 1999-03-157`2 .-;� 2- / i .i/ -W, J. "le CITY OF HUNTINGTON BEACH 2000 MAIN STREET OFFICE OF THE CITY -CLERK CONNIE BROCKWAY CITY CLERK CALIFORNIA 92648 LETTER OF TRANSMITTAL OF ITEM APPROVED BY THE CITY COUNCIL/ REDEVELOPMENT AGENCY OF THE CITY OF If"TE4GTON BEACH DATE: TO: I r a ✓e- 5 ATTENTION: r /i 4 r" Na —1 Q & J 7/3 DEPARTMENT: et C �a 7.L REGARDING: City, State, Zip See Attached Action Agenda Item Date of Approval ---` Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item. Remarks: Connie Brockway City Clerk Attachments: Action Agenda Page Agreement t/ Bonds Insurance ✓ RCA Deed Other CC: Lara o jQA1 tevA/.-/)94/ Name Department RCA Agreement Insurance Other Name Department RCA Agreement Insurance Other Name Department RCA Agreement Insurance Other Na a Department RCA Agreement Insuran Other Risk Management Dept. insurance Received by Name - Company Name - Date G:Followuplcovcrltr ( Telephone. 714-536.5227 ) PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND MIKE LINARES FOR CDBG MANAGEMENT SERVICES THIS AGREEMENT, made and entered into this day of , 1999, by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY", and Mike Linares, a sole proprietor, hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to provide management services for the City's CDBG Program; and Pursuant to documentation on file in the office of the City Clerk, the provisions of HBMC Chapter 3.03 relating to procurement of professional service contracts has been complied with; and CONSULTANT has been selected to perform said services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: WORK STATEMENT CONSULTANT shall provide all services as described in the Request for Proposal, and CONSULTANT's proposal dated December 18, 1998 (hereinafter collectively referred to as Exhibit "A"), which is attached hereto and incorporated into this Agreement by this reference. Said services shall sometimes hereinafter be referred to as "PROJECT." CONSULTANT hereby designates Mike Linares who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 3. TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of the CONSULTANT are to commence as soon as practicable after the execution of this Agreement and all tasks specified g:4:99Agree:linares RLS 99-061 in Exhibit "A" shall be completed no later than one year from the date of this Agreement. These times may be extended with the written permission of the CITY. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in the Scope of Services on the Work Program/Project Schedule. This schedule may be amended to benefit the PROJECT if mutually agreed by the CITY and CONSULTANT. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis a fee not to exceed Twenty Thousand Dollars ($20,000.00), at the rates shown on Exhibit "A." 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A," or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT A. CONSULTANT shall be entitled to progress payments toward the fixed fee set forth herein in accordance with the progress and payment schedules set forth in Exhibit "A". B. Delivery of work product: A copy of every technical memo and report prepared by CONSULTANT shall be submitted to the CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. Any such product which has not been formally accepted or rejected by CITY shall be deemed accepted. C. The CONSULTANT shall submit to the CITY an invoice for each progress payment due. Such invoice shall: 1) Reference this Agreement; 2) Describe the services performed; 2 &4:99Agreeainares RLS 99-061 3) Show the total amount of the payment due; 4) Include a certification by a principal member of the CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and S) For all payments include an estimate of the percentage of work completed, or a task -by -task basis. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall promptly approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If the CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non -approval, within seven (7) calendar days of receipt of the invoice, and the schedule of performance set forth in Exhibit "A" shall be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement is terminated as provided herein. D. Any billings for extra work or additional services authorized by CITY shall be invoiced separately to the CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. 7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that all materials prepared hereunder, including all original drawings, designs, reports, both field and office notices, calculations, maps and other documents, shall be turned over to CITY upon termination of this Agreement or upon PROJECT 3 g*99Agree:linares RLS 99-061 completion, whichever shall occur first. In the event this Agreement is terminated, said materials may be used by CITY in the completion of PROJECT or as it otherwise sees fit. Title to said materials shall pass to the CITY upon payment of fees determined to be earned by CONSULTANT to the point of termination or completion of the PROJECT, whichever is applicable. CONSULTANT shall be entitled to retain copies of all data prepared hereunder. 8. HOLD HARMLESS CONSULTANT shall protect, defend, indemnify and hold harmless CITY, its officers, officials, employees and agents from and against any and all liability, loss, damage, expenses, costs (including without limitation costs and fees of litigation of every nature) arising out of or in connection with performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which was caused by the sole negligence or willful misconduct of the CITY. 9. WORKERS COMPENSATION CONSULTANT shall comply with all of the provisions of the Workers' Compensation Insurance and Safety Acts of the State of California, the applicable provisions of Division 4 and 5 of the California Labor Code and all amendments thereto; and all similar state or federal acts or laws applicable; and shall indemnify, defend and hold harmless CITY from and against all claims, demands, payments, suits, actions, proceedings and judgments of every nature and description, including attorneys' fees and costs presented, brought or recovered against CITY, for or on account of any liability under any of said acts which may be incurred by reason of any work to be performed by CONSULTANT under this Agreement. 10. PROFESSIONAL LIABILITY INSURANCE Requirement waived by Settlement Committee on 2/16/99. 1 l . CERTIFICATES OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY certificates of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverages as required by this Agreement; said certificates shall: 4 gA:99Agreeiinares RLS 99-061 a. Provide the name and policy number of each carrier and policy; b. shall state that the policy is currently in force; and C. shall promise to provide that such policies shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty days prior written notice; however, ten days prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverages in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverages shall not derogate from the provisions for indemnification of CITY by CONSULTANT under the Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of all said policies of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on all insurance hereinabove required. 12. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor. CONSULTANT shall secure at its expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the services to be performed hereunder. 13. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not PROJECT is fully complete. CONSULTANT may terminate this Agreement upon thirty (30) days prior notice to CITY. Any termination of this Agreement by CITY or CONSULTANT shall be made in writing, notice of which shall be delivered to CITY or CONSULTANT as provided herein. 5 g:4:99Agreeainares RLS 99-061 14. ASSIGNMENT AND SUBCONTRACTING This Agreement is a personal service contract and the supervisory work hereunder shall not be delegated by CONSULTANT to any other person or entity without the consent of I jowl 15. COPYRIGHTS/PATENTS CONSULTANT shalI-retain all rights to any patent or copyright on any work, item or material owned by CONSULTANT and used in the performance of this Agreement. 16. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 17. NOTICES Any notice or special instructions required to be given in writing under this Agreement shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY's Director of Public Works as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, addressed as follows: TO CITY: City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 18. IMMIGRATION TO CONSULTANT: Mike Linares P.O. Box 3913 San Clemente, CA 92672 CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 6 g*99Agree:linares RLS 9"61 19. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for -payment of any legal services expenses incurred by CONSULTANT. REST OF PAGE NOT USED 7 g:4:99Agreedinares RLs 99-061 20. ATTORNEY' S FEES In the event suit is brought by either party to enforce the terms and provisions of this agreement or to secure the performance hereof, each party shall bear its own attorney's fees. 21. ENTIRETY The foregoing, and Exhibit "A" attached hereto, set forth the entire Agreement between the parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized offices the day, month and year first above written. MIKE LINARES CITY OF HUNTINGTON BEACH, a a sole proprietor California municipal corporation Mike Linares, Sole Proprietor REVIEWED AND APPROVED: City Admi istrator G' Director of Economic ffevelopment Pursuant to HBMC Section 3.03.100 APPROVED AS TO FORM: C'ty tome INITIATED AND APPROVED: - &m J/ C 40 Direct r of Economic Development g*99Agree:]inares RLS 99-061 44UN-07-1999 14: 45 CITY OF COSTR MESA 5TH FL. c 754p533`0 , P . 03iO3 I .. 05 ! l/4� ** 2e'39Ud 1d1.01 ** PRODUCER Carta sma ROBERT BELL INSURANCE BROKERS. INC.� P.O. BOX a SAN CLEMENTE. CA 92ET4 (941,MS-7 38 V'Alc Lr FAX (00) 351_b3W f? rs 2chAIQ wSNPEG LINARES, MACE P.O. BOX 3913 SAN CLE MENTE. CA 92672 T141S CERTIFICATE IS ISSUER AS A MATTER OF NFOW"TION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EKTENb OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW- COMPANIES AFFORDING COVERAGE. - COMPANY A WESTERN HERITAGE INS. CO.(A.E.CHALX) COMPANY Is COMPANY C COMPANY !—~ D THL9I9 TO CERTWY TN#T 7HE PMX*5OF 946Q.ANC$ LTSTto BELOW HAVE BEETM 19SUED TO THE INSURO NAMED AW Q FOR TW POLCr PERAD YIOCAMM. NOTWITICTANOING AITT Ft9Q0RWAWT. 7"M OR CONORION OF ANr CONTRACT oA ov11 ft DOCumror wrTH REB►£Cr TO WH'CN T1.r3 CERTIFICATE MAY be =RAW OR MAY Pdcrhm. TTE INSI.IAANCE AfTOR= MT THE POUrn+nr-,;CRBEb HERON IS SUB a rYa ALL THE TiRM9. DtCL.U410115 AID CONOM0443 OP SUCK POUCCS- LIAArS BgWN MAv WAVE MrN REDUCED 6Y PAIf1 CLAW& ° I TYvn or IN oOucy EtT+e" %AumE i— muc;v NLMOSR I DATE AWMVYY1 I POLCf E1n+laAlION GATE (MMA7WM uMRS GENERAL LIASIUTY IIENEAAL A4YlRCOATT t 1,000,00D )7 COMMutaAL WCAAL UASKnV SCP024162S I FIE 82096 FE9 20 00 PRaOUCrbGOMPIOP ABa. s lr►ti IML4 MAp6 0 Ol Cu4 A OWNEW3ILC4NTRA=R'9PROT + P69-50"L A AOV INJURY Is T,OOD,000 2210CCURROTICE i 1 000,000 { FAEDAMA0E(ApjCMcPdAl t 50p00 ++ i � ll - 6i.�OO {�V!!NOE�AR OhC PMe011 AUTOMCOLE UAEWUTY ),ppROVEi: cflMBINm7xyoaLIMIT t Akr+AUTO GAI.L '91ITTON ALL DWNFD AVTos .. rr. • :�'; C I��� SCHWU'LID AUTOS "m AUTOS BY I>ra,l.owNEOAuroe ep tY Cii ;i Y A*torneY I - eaorLr W�1fAY r (P« FA1 - UCUILY INJURY perAli/r4 - s s I PRoaCtTrDA�+ae t GARAGE UABiLiTY I AUM ONLY • IAA Aceg"T t ar"m THAN"no oNLr ANY ALfro EACN ACCCENr It li l 4 4CRECATE t EICCESSLIMILITY FACINOCOU %ENCE s ♦ NIBACI LA COON I A60GACCAT E t jorwo TL1AN maRm A. FORM I - .. •• _ WORi(8A`8 COMPENSATION AND I CrAnnn"LNRTs EIMPLOYFRS' LIA81lRY FAC" ACCAXW DlseAs,s.Pa,OY uNrr a Fii1PI QIFiE - ._ s 3 P�PROPAoctow T+�ASICISOMVE a 01� I Off I'El 9 ARE EXCL j IIII OTHER OFF KWnWMr IIh 11t}ht, THIS CERTIFICATE SUPERCEDES ANY OTHER " CFRTIFFCATE HOLDER IS ADDED AS ADDITIONAL INSURED - FORMAL ENDORSEMENT TO BE fSSUED BY CARRIER jr -`. .•)I'�: .rfr...o' .: r•.r,' . i ;'].'�•fii:!.I. .�� �y.4 �. .f!•r: ' Y„ t.:':.. Ffi�_.I?':.�r1:'• - ii'r - SHOu.a ANY OF THE &Mve IWSCmEo POLKES 9E CANCFiL= eEFnRLI THF. CITY OF HUNrfNGI'ON BEACH ��w TKWDATVTWMOF.TMi3Wccord�ANTVVUMA,L as OAVS WRRTLW KWXE TO THE CERTIFICATE 1aCII.OFR NAMED TO THE LE;! T - ECONOWC DEVELOPMENT DEPT 2000 MAIN S7 Taaar worm OF LJA 99 FOR MO"AYAET-I a. PREMVM P.O. Box 190 HUNTINGTON BEACH, CA 92648 �r I JUN-07-1999 14:56 714 754 5330 99% TOTAL P.03 P. 03 JUN-4I-1yy'J 14.4b CITY OF COSTA MESA 5TH FL 714 754 5330 P.02/03 10 1r Pd� eF„z1 2000 Street 6tWornia 92648 DECLARATION of NON4NIPLOYER STATUS In order to comply with City Council Resolution No.6277, you are required to provide proof of Workers' Compensation insurance. If you have no employees, this form must be signed and returned to: City of Huntington Beach Risk Management Division 2000 Main Street Huntington Beach, CA 92648 I certify that in the performance of the activity or work for which this permit is issued, I shall not employ any person in any manner so as to become subject to California Workers' Compensation insurance requirements. I authorize the City of Huntington Beach to immediately and retroactively revoke the license or permit issued under this declaration if 1 hire any employee(s) or become subject to the provisions of the laws requiring Workers' Compensation Insurance. Applicant/Company Name: _ /f/� �+[,� gClfS Address: U a Rat Applicant's Signature: \ Date: 10/2/99 Title: Location Signed: �a� 6YCJr&A eY - Telephone Number: �p�{�) 310� lrl,2 JUN-07-1999 14:55 714 754 5330 P.02 r i �J CITY OF I-17 i Iti'GTON BEACH APPLICATION FOR I1�SURA.NCE REQU E? ENUS WA.I%TR OR :MODIFICATION 1,;`TamJTiileMeparLmertofRNuestingSta3?.fember Gus Duran, Housing and Redevelopment M. 2, Date of Reouest 2/8/99 Economic Development ep 3. Na.neofConL-actor:?errr nee Mike Linares 4. Des~rip6on of •xor;, To bep,--r creed Consulting work re: City's CDBG program 5. Leng'Lh cf Contract not to exceed one year ^ 6. T%pe of Insua;,ce Waiver er N-1odiLicaLioa RN—oe5t°.,.^.: Request wavier of Professional Liability Insurance(item 10 in attache. contract (a) LirmLs: (n) CoN'erage. 7. Reason for Recuest for Waiver cr Redi;vJon cf T i.-. is Not economically feasible to request consultant to provide this coverage under3standard consultant contract t1he risks ,o L`'.e City if t-h;s or m dinczdons £ranted Minimal risk to City. Requirement for this coverage would limit services avgvilable to -City. Deparu'ner.t Head c:sn an:re u�r (This section to be completed kv r' e Risk,Vanager) Rec —s. rr:n"lion: Approve Deny Risk Aiantager's Si•g;ts::uc•Da,e 1 I 1 (This section to �e completed ky the City Attorneti) Re::•omin erida' Lion : Approve Deny Ciry Anorney's Sigra-jr DDate Senje::,t-t CL .—..:rttz- apt:pl•al his] lib ;;G;F r"^i :. ... 5',l'ai�'eC. Lr $etL°_r le^t Co� apprO svbm- t form to City Attorr:evts Office to be placed on 1-he agenda. Recorn nendation: ApproveDenv City Council approval [is] [is not} rewired for tlds •.v aivtr. If Ci;1 Council approval is required, attach this fort[ to the RCA al er consideration by the Settlement Comtrdrx. T Ls insura.-1ce waiver [is] [is nnn�i�gy�.a�agenda. **** C CVVCC jmpfc1resoLeionlinsreq/91. 1197 f iAR Q 3 1999 7 DEPARTMENT OF ECONOMIC DEVELOPMENT • • XHIBIT '"A" • G"h e off: /� a rS - rn� Gu//vu�L Cc�su City f Huntington Beach _ y ong * 2000 MAIN STREET CALIFORNIA 92648 DEPARTMENT OF ECONOMIC DEVELOPMENT Director 714/536-5582 Redevelopment 7141536-5582 FAX 7141375-5087 Housing 714/536-5542 December 8, 1998 Mr. Mike Linares Management Services for Local Government 2713 N. Dayna St. Santa Ana, CA 92701 Dear Mr. Li es: A11 aK-) RE: Community Development Block Grant Consultation — Request For Proposal The City of Huntington Beach is currently without its CDBG Coordinator. The position is vacant and it will be that way for the next few months. Correspondingly, the city is recruiting an experienced CDBG consultant to assist the city in a variety of management and administrative tasks related to the program. The consultative process is anticipated to last until the end of the city's fiscal year (September 30, 1999). The selected firm or individual must be experienced in the following: • CDBG Regulations, public notice and reporting requirements, environmental review and subgrantee monitoring, • In depth experience with the Integrated Disbursement and Information System (IDIS), In depth experience with the Community 2020 software, • Experience in a city setting in public administration and contracting, and • City participation procedures. The consultant must have excellent writing and oral communication skills and must be able to work with a variety of people within the city, including the Citizen Participation Advisory Board. The consultant will need to spend a few hours a week in the city offices in order to coordinate his/her work with the Economic Development management and staff. Hours and days will be flexible, depending on the program's workload. Please submit a letter proposal with a separate attachment on a fee schedule. A dollar amount is not required. The hourly fee schedule will assist the city in deciding the CDBG Consultation — RFP Page 2 12/08/98 consultant to select. The deadline for your response is December 18, 1998, not later than 4:00 p.m. Should you have any questions, please feel free to contact me at (714) 374-1529. In case I am not available, please feel free to contact Carol Runzel at (714) 536-5224. Sincerely, l Gustavo A. Duran Housing and Redevelopment Manager Enclosure 12M98:CDBG:CONSRFP.DOG GADAe CDBG Consultation — RFP Page 2 12/08/98 ADDITIONAL CITE( REQUIREMENTS FOR REQUEST FOR PROPOSAL FOR CONSULTANT SERVICES The proposal shall include the following: A. Company Experience and History. In addition to a brief description of the company, please provide descriptions of similar situations in which your firm has participated B. Staff Experience. Include the educational and professional experience working with governmental agencies in the administration of the CDBG Program. C. Client List. Provide a minimum of three clients your firm represented within the last three years. D. Insurance Information. The consultant must provide Workers Compensation Insurance for its employees and provide $1,000,000 general liability insurance and professional liability insurance naming the City as additional insured. To be effective, such certificates must be approved by the City Attorney's office. For the RFP, the consultant may either provide the required insurance certificates or state that the required certificates shall be delivered prior to the contract award. 2. City Commitment. The City is prepared to facilitate the success of the assignments by providing a reasonable amount of staff support and access to needed information, where available. 3. Selection Process. Of primary importance in the selection of a consultant will lie the overall quality of the proposal as evidenced by previous accomplishments and a demonstrated willingness to work with city officials. The selection process includes staff screening the RFP responses to evaluate the consultant's capability to do the work. Staff, at its own discretion, may also conduct follow up interviews with former clients to ascertain service satisfaction and may, at its sole discretion, conduct personal interviews. 4. Submit Three copies to: Gus Duren Housing and Redevelopment Manager City of Huntington Beach 2000 Main Street Huntington Beach, California 92648 1217/98:CDBG:CONSRFP.DOC GAD:Ie 0 0 � Y A, b,,-t- A---, PROPOSAL FOR PROFESSIONAL CONSULTANT SERVICES COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CITY OF HUNTINGTON BEACH ❑ECEMBER 18, 1998 SUBMITTED BY MIKE LINARES MANAGEMENT SERVICES FOR LOCAL GOVERNMENT • • PROPOSAL FOR PROFESSIONAL CONSULTANT SERVICES COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CITY OF HUNTINGTON BEACH A. CONSULTANT'S EXPERIENCE AND HISTORY Mike Linares (Consultant), is a sole proprietor. Mr. Linares has close to 15 years of professional experience in the public sector. The Consultant has been providing contract management services for the public sector since January 1995. Mr. Linares has provided contract services to several Orange County communities under various scenarios. These scenarios include on -going program administration, temporary program administration, special projects/assignments, preparation of grant applications, program design/implementation, and general program consultation. Areas of consultation include federal Community Planning and Development (CPD) programs (e.g., CDBG, HOME, homeless funds); redevelopment funded housing programs, Welfare to Work programs, and general government services. The Consultant has provides services to several Orange County communities with similar needs as those of Huntington Beach. In April 1997, Mr. Linares was engaged by the City of Buena Park to provide interim CDBG program coordination services. Duties included preparation of the 1997 Annual Update for CDBG funds and ancillary activities (e.g., preparation of environmental reviews, sub -grantee monitoring). Similarly, in July 1997, the City of Tustin retained the Consultant while its part-time CDBG Coordinator was out on maternity leave. Services provided included preparation of the Annual Update, Grantee Performance Report, implementation of IDIS, and other related tasks. For the past four years, Mr. Linares has provided comprehensive CDBG/HOME program management services for the City of Costa Mesa, and related services to various other Southern California communities and non- profits. The Consultant is proficient with HUD's IDIS and 2020 software, and various word processing and spreadsheet programs. The Consultant also is fluent in Spanish. B. STAFF EXPERIENCE Mr. Linares has earned a Bachelor of Arts Degree in Political Science and a Masters Degree in Public Administration - both from California State University, Long Beach. The Consultant has continued to build his program knowledge by attending specialized training programs and seminars. The Consultant has attended several training programs for sponsored by HUD including CDBGIHOME programs, prevailing wage, Section 3, and IDIS. The Consultant also has attended several redevelopment housing seminars. Furthermore, as a member of APA and NAHRO, the Consultant has earned several certificates of completion for numerous training programs. As stated above, the Consultant has close to 15 years of professional experience in the public sector. He has worked for the cities of Santa Ana and Anaheim. Positions held included Housing Programs Analyst and Neighborhood Improvement Coordinator, respectively. These positions required comprehensive program knowledge and the development of various project management and administrative skills (including personnel supervision). The Consultant also served as an Executive Assistant to former County Supervisor Roger Stanton. This high -profile position required Mr. Linares to work closely with constituents, elected officials, executive county administration, various County commissions/committees, and county residents in general. In 1995, Mr. Linares struck out on his own entrepreneurial venture - providing professional services to Southern California local government agencies - with a special focus on housing and CPD programs. Services provided have ranged in scope, however, primary focus has been on the administration of the CDBGIHOME program. A partial list of clients is provided below. C. CLIENT LIST Partial client list: Q City of Costa Mesa ➢ Services Provided: On -going CDBG/HOME program administration. ➢ Contract Manager: Ms. Muriel Ullman, Redevelopment and Housing Coordinator. ➢ Contact Telephone Number: (714) 754-5635. o City of Buena Park ➢ Services Provided: Design of city's homeless Continuum of Care strategy, general CDBG program consultation, preparation of annual update and performance reports. ➢ Contract Manager: Ms. May Wong -Hui, Economic Development Director. ➢ Contact Telephone Number: (714) 562-3586. 2 ❑ City of Santa Ana ➢ Services Provided: HOME program consultation, administration of IDIS, preparation of annual update and performance reports. ➢ Contract Manager: Ms. Nancy Edwards, Housing Programs Coordinator. ➢ Contact Telephone Number: (714) 667-2240. ❑ County of Orange ➢ Services Provided: Preparation of Countywide 1998 Continuum of Care Homeless Assistance grant application, and state Jobs Creation grant application. ➢ Contract Manager: Ms. Karen Roper, County Planner and Mr. Rob Richardson, Legislative Affairs Manager (respectively). ➢ Contact Telephone Number: (714) 480-2738 and (714) 834-3481 (respectively). D. INSURANCE INFORMATION As a sole proprietor the Consultant does not carry Workers Compensation insurance coverage and will attest to this fact. The Consultant carries auto and general liability insurance policies with coverage up to $1,000,000. Attached is a copy of this existing policy for the City of Costa Mesa approved by the Costa Mesa's Risk Manager. The City of Huntington Beach will be listed as additionally insured on this policy prior to award of contract. 3 FEEg FOR PROFESSIONAL SERVICES Fees for professional services will be billed at a rate of $60.00 per hour. The Consultant will invoice the City on a monthly basis, and will provide a matrix displaying dates and hours of service, with a short description of services provided during the billing period. Special order materials (e.g., computer -generated slides, overheads, report binding, etc.) will be billed at cost plus 10%. Outlay (e.g., air faire, hotel, transportation, etc.) for travel required by the City outside of the Orange/Los Angeles metro area will be billed at cost. Auto mileage reimbursement for required travel outside of the Orange/Los Angles metro area will be billed at the current IRS approved rate. i ,• • Shaw and Associates, L.L.C. City of Huntington Beach - RFP CDBG Consultation Introduction This is in response to your request for a proposal for Community Development Block Grant (CDBG) Consultation Qualifications of Firm Shaw and Associates (the " Consultant") is a multi -disciplinary economic development consulting firm specializing in Economic Development, Housing and Commercial Rehabilitation, CDBG administrative management and grant funded program implementation. Specific areas of expertise include housing and commercial rehabilitation program design and implementation; identification, application and implementation of supplemental government funding; establishing and packaging business attraction and retention incentives; and, commercial district management. Specifically related to the area of CDBG program administration, the consultant has nearly twenty years of experience managing CDBG programs. Program activities have included the preparation of applications for funding, including annual and five-year consolidated plans; completion of Grantee Performance Reports, completion of Consolidated Annual Performance Reports (CAPERS); Impediments to Fair Housing Reports, environmental clearance documentation; finance management, management of IDIS systems and project implementation. We also have extensive experience with other HUD related grant programs including Section 202 housing applications and Section 108 Guaranteed Loan applications. Services CDBG Administrative Services Annual Action Plan: Prepare the annual application in accordance with CDBG guidelines utilizing HUD 2020 software. Preparation includes all required public notices, public hearings, liaison with public service organizations, recommendations for funding, preparation of the annual plan, Council approval and submission to HUD by the required date and in the required format. 2. Environmental Clearances: Upon Plan approval by HUD, prepare all environmental clearance documentation in accordance with HUD regulations, to allow program implementation Activities include document preparation, required notices, release of fund certifications to HUD. Sub -contracts: Any and all sub -contractors, including CBOs, will require contracts for utilization of HUD funds. Activities include preparation and execution of contracts, confirmation of insurance, notification of accounting and auditing procedures, fund disbursement, project monitoring, recordkeeping and project close-out. Shaw and Associates, L.L.C. City of Huntington Beach - RFP CDBG Consultation d. Project maintenance/IDIS: HUD requires the use of the on-line IDIS system for maintenance of projects, allocation of funds and drawdown of funding reimbursements to the City. All projects will be maintained on the IDIS system as required by HUD. All reimbursements will be implemented upon request and reconciliation by the City's Finance Department. Grantee Performance Report: Completion of the City's Grantee Performance Report (GPR) at the close of each program year. Activities include completion of required GPR documents, close-out of projects on the IDIS system, public notification and submission to HUD G. Consolidated Annual Performance Report: Completion of the City's Consolidated Annual Performance Report (CAPER) as required by HUD. Activities include completion of narrative report in relation to existing Five-year Consolidated Plan. Public notices and submission to HUD. 7. Five-year Consolidated Plan: Assist in the development of the Five-year Consolidated Plan. Ensure that all required components are completed accurately and completely. Assist with information gathering. Assist in development of goals and objectives for long-term HUD funding. Technical Assistance: Provide technical assistance in interpreting HUD regulations and in the development of programs utilizing HUD funds. Fees a3nd! Costs Shaw and Associates is a fully insured provider of Professional Services and will suppo hei Citv of Huntington Beach Department of Economic Development for a regular hourly rate o $75.00 an hour. Costs and expenses will be billed as incurred. Costs are based on the assumpt on th office space, City Staff and computer support are available to the Consultant. Services sha 1 be invoiced monthly at the regular hourly rate. Should the City prefer, a not to exceed cost can be applied to each activity or a combination thereof. Shaw and Associates, L.L-C. • • City of Huntington Beach - RFP CDBG Consultation Project Personnel KIM SHAW- Kim Shaw will be the Contract Manager and principal contact for the project. Ms. Shaw is known Statewide for the Business Development, Attraction and Retention efforts. She pioneered the concept of " Red Teams" and " Red Team Training" through the State Trade and Commerce Agency. Ms. Shaw also has extensive experience in managing CDBG grant funds and is known for her ability with CDBG technical assistance and processing. Expedited processing of grant applications, including Section 108 Guaranteed Loan funds are her expertise. Communities Ms. Shaw has previously worked for or on behalf of include Anaheim, Brea, Coachella, Fullerton, Hesperia, Rolling Hills Estates, Indio, Lancaster, Los Angeles, Palm Springs, Palmdale, Paso Robles, Redding, San Francisco, San Jose, Santa Ana, Upland, the County of Los Angeles and the County of San Bernardino. Ms Shaw has a Bachelor of Arts Degree from the University of Southern California. BILL SHAW- Mr. Shaw has extensive background in commercial and public finance, mortgage banking and community development. Has been involved with administration of Housing Rehabilitation and Commercial and Industrial revitalization in Hesperia, Upland, Palmdale and the County of Los Angeles. Mr. Shaw has a Bachelor of Science Degree from the University of the Pacific JIM HEIDENREICH- Mr. Heidenreich has extensive expertise in construction management, bidding, plan development, commercial rehabilitation, public improvements and permit processing. Mr. Heidenreich's extensive background in code -related building renovation and downtown revitalization has proved invaluable to the success of many difficult conunercial reuse projects throughout Los Angeles County. Mr. Heidenreich has developed rehabilitation programs ranging from individual building rehabilitation to comprehensive district -wide revitalization carried out by the agency in cooperation with the property owners. Mr. Heidenreich has a Bachelor of Arts Degree from the California State University, Los Angeles Shaw and Associates, L.L.C. • City of Huntington Beach - RFP CDBG Consultation References Curtis P. Cannon, Redevelopment Manager CITY OF OXNARD 305 West Third Street Oxnard, California 93030 Telephone: (805) 385-7409 Fax. (805) 385-7408 Steven H_ Dukett, Redevelopment Director CITY OF UPLAND 460 North Euclid Avenue Upland, California 91786 Telephone: (909) 931-4103 Fax: (909) 931-9923 Steven G. Harding, Vice President URBAN FUTURES, INC. 3111 N. Tustin Avenue, Suite 230 Orange, California 92865 Telephone: (714) 283-9334 Fax: (714) 283-9319 Danny Roberts, Development Director CITY OF PALMDALE 38300 Sierra Highway Palmdale, California 93550 Telephone: (805) 267-5125 Carl Russell Economic Development Manager CITY OF LONG BEACH 200 Pine Avenue, 4`t' floor Long Beach, CA 90902 Telephone: (562) 570-3808 FAX: (562) 570-3897 Libby Thompson Deputy Program Manager LOS ANGELES COUNTY ECONOMIC DEVELOPMENT CORPORATION 515 South Flower Street, 32na floor Los Angeles, CA 90071 Telephone: (213) 236-4823 FAX: (213) 893-1800 Marilyn Lurie, Director Industrial and Commercial Development Community Development Department CITY OF LOS ANGELES 215 West Sixth Street, 3`1 floor Los Angeles, CA 90014 Telephone: (213) 485-2952 FAX (213) 237-0551 Shaw and Associates, L.L.C. 0 • City of Huntington Beach - RFC' CDBG Consultation Fee Schedule Attachment Firm: Shaw and Associates, LLC Address: 18200 Yorba Linda Boulevard, Suite 109C Yorba Linda, CA 92886 Phone: 714.996-7788 FAX: 714.996.7879 Job: Community Development Block Grant Consultation -- Request For Proposal Hourly Rate: $75.00 per hour. Expenses invoiced at cost incurred. Invoiced billed monthly. Insurance: Insurance Certificates to be provided prior to contract award and execution. Contact: Kim Shaw or Bill Shaw 5 Hough Consulting - Grant Administration Consulting & Personal Development Seminars 1855 W. Katella, Suite 260c, Orange, CA 92867 (714) 771-4258 December 18, 1998 Mr. Gustavo A. Duran Housing and Redevelopment Manager City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 Dear Mr. Duran: RECEIVED DEC 18 1998 DEPARTMENT OF ECONOMIC DEVELOPMENT Subject: Proposal for Consulting Services - CDBG Program (A) Company Experience and History. Thank you for your letter of Request for Proposals. I have been working with CDBG programs since the federal program started 23 years ago. After serving as Grants Coordinator for the City of Santa Ana for 10 years, I have been an independent consultant to cities for the last 13 years. I normally work with cities on a fairly informal basis, invoicing them only for actual hours spent consulting or writing. I have helped the cities of Santa Ana, Pomona, Monterey Park, and Westminster develop and successfully file HUD Section 108 Loan Applications My first consulting job was with the City of Pomona, a 20 hour per -week one year contract. The contract was extended for several more years. I helped both the redevelopment and CDBG staff. Since then, I have worked with Monterey Park (several times), Newport Beach (for five years), Irvine (for three years), Westminster (for nine years), LaVerne (three years), Oceanside (for 6 months), and Hawthorne (since three years ago). Twice with the City of Westminster, when a staff person left, they chose to promote an untrained employee into the Coordinator's position with the understanding that I would continue my contract and train the employee. That was also the case with Irvine when they recruited, then decided to transfer one of their Planners into the CDBG Coordinator's position. I have attended all the HUD trainings concerning the Integrated Disbursement and Information System (IDIS) and the Community 2020 software, and have taught city staff to use the systems. I have developed several of the processes into flow chart form to make them easier to follow. (B) Staff "x rience. I usually work alone. People are normally paying for my years of experience and I have found very few tasks that I could comfortably turn over to an assistant. I have several friends who are also consultants, and we sometimes help each other, but I would only do that with your permission. I work with a professional typist when necessary, but usually cities prefer to have me work with their support staff. Perhaps because I started my professional career as a high school teacher, I usually view my primary role as a staff trainer. I have a good working relationship with the staff at both the L.A. Area Office of HUD and the Washington, D.C. National Headquarters for HUD. (D) Insurance information. The required general liability insurance and professional liability insurance certificates will be provided to the City. Currently, I am working with Ralph Castanada to consult with the City of Hawthorne. I also teach management training seminars for middle managers in the City of Los Angeles one or two days a week. My schedule is still flexible, though, and this would leave time available to work on your project. If you need additional information, please feel free to page me at (714) 575-4776. Sincerely, Alice McCullough Principal Consultant McCullough Consulting Client List 1. City of Westminster Ms. Gerri Gerhas 898-331 1, ex. 473 2. City of Hawthorne Mr. Don Knechtel 310-970-9110 3. City of Monterey Park Mr. Roger Grody 626-3 07- 13 85 McCullough Consulting Fee Schedule: 1998-99 My fee is $241hr. with a 200% overhead factor, which totals $721hr. I do not charge for travel time, but there is a one hour minimum for site visits and a 10 minute minimum for phone calls. I carry a pager with me at all times and can usually return calls within a few minutes. There is a $281hr. charge for my typist's time.