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Home My WebLink AboutAdopt Resolution No. 2017-04 amending the Fiscal Year 2016/1 Dept. ID FN 17-002 Page 1 of 2 Meeting Date: 1/17/2017 e CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 1/17/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Lori Ann Farrell Harrison, Chief Financial Officer SUBJECT: Adopt Resolution No. 2017-04 amending the Fiscal Year 2016/17 Budget to Carry Over Unspent Appropriations from Fiscal Year 2015/16 for the Continuation of Capital Improvement Program (CIP) Projects Statement of Issue: Certain Capital Improvement Program (CIP) projects, previously budgeted, were not completed by September 30, 2016, the end of Fiscal Year (FY) 2015/16. To continue these projects, $22,478,756 of remaining unspent appropriations need to be carried over into Fiscal Year 2016/2017 to help ensure project completion. Financial Impact: The $22,478,756 of remaining unspent appropriations is detailed by each applicable Fund in the attached Exhibit A. There are sufficient fund balances and/or ongoing revenue in these funds to support the request. Recommended Action: Adopt Resolution No. 2017-04, "A Resolution of the City Council of the City of Huntington Beach Amending the Fiscal Year 2016/17 Budget to Carry Over Unspent Appropriations from Fiscal Year 2015/16", which incorporates and references the continuation of funding. Exhibit A lists individual capital improvement projects and their respective carryover amounts totaling $22,478,756. Alternative Action(s): Do not approve the recommended action and direct staff accordingly. Analysis: Each fiscal year, there are budgeted capital projects that have not been completed by the close of the fiscal year. The City is required to carryover appropriations into the following fiscal year in order to complete those previously approved and budgeted capital improvement projects. The attached Resolution references Exhibit A: "Carryover of Projects from FY 2015/16 to FY 2016/17", totaling $22,478,756 across multiple Funds for the amounts necessary to continue work in FY 2016/17 on the various capital projects underway from the previous fiscal year. Attachment 2 "Analysis of Funding Sources for Carryover Appropriations Fiscal Year 2016/17" provides the estimated fund balances for the various Funds after projected revenues, adopted budget appropriations and carryover appropriations are taken into consideration for FY 2016/17. Environmental Status: Not Applicable. H B _121- Item 8. - l Dept.ID FN 17-002 Page 2 of 2 Meeting Date: 1/17/2017 Strategic Plan Goal: Strengthen Economic and Financial Sustainability Enhance and Maintain Infrastructure Enhance and Maintain Public Safety Improve Quality of Life Enhance and Maintain City Service Delivery Attachment(s): 1. Resolution No. 2017-04, "A Resolution of the City Council of the City of Huntington Beach Amending the Fiscal Year 2016/17 Budget to Carry Over Unspent Appropriations from Fiscal Year 2015/16" and Exhibit A. 2. Analysis of Funding Sources for Carryover Appropriations Fiscal Year 2016/17. Item 8. - 2 HB -1 8- ATTACHMENT # 1 RESOLUTION NO. 2017-04 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AMENDING THE FISCAL YEAR 2016/17 BUDGET TO CARRY OVER UNSPENT APPROPRIATIONS FROM FISCAL YEAR 2015/16 WHEREAS, Article VI of the Huntington Beach City Charter requires the City Manager to present and the City Council to adopt an annual City Budget; and The City Council has received, considered and adopted the Budget for Fiscal Year (FY) 2016/17; and In the FY 2015/16 budget, certain appropriations were made for one-time projects which are included in the approved Capital Improvement Plan for FY 2015/16; and The total funds for said approved projects were not spent and are thereby continued to FY 2016/2017, by project within a business unit and object account. When added to expenditures and encumbrances in FY 2015/16, said carryover shall not exceed the original appropriation for the same project as budgeted in FY 2015/16; and The continuation funding of capital improvement projects from 2015/16 is for those which were approved in concept, and in accordance with Section 503 and Section 614 of the City Charter; and The construction of capital improvement projects requiring the use of professional services, such as geo-technical, water testing, engineering oversight, project management design, survey, and other required studies, were originally listed in the FY 2015/16 budget resolution. Funding for these professional services is included in the budget for each capital improvement project and is set forth as continuation funding for FY 2016/17, as seen in Exhibit A, NOW, THEREFORE, the City Council of the City of Huntington Beach does resolve as follows: The budget for the City of Huntington Beach for FY 2016/17, is hereby amended to add unspent, unencumbered appropriations as set forth in Exhibit A from Fiscal Year 2015/16. 16-5501/146297/PD 1 RESOLUTION NQ 2017; 04 PASSED AND ADOPTED by the City Council of the City of Huntington'Beach at a regular meeting thereof held on the 17thday of January 2017. dn� Ma or ' REVIEW D APPROVED: INITIATED AND APPROVED: City an g r Chigf, cal�icer. ' APPROVED O FORM: ; C�' Attomey , Exhibit A. Continuation Funding of 2016/17 Capital Improvements 16-5501/146297/PD 2 Exhibit A Carryover of Projects from FY 2015116 to FY 2016117 Funding Source Amount to be From FY 2015116 Department/Fund Description Carried Over (Business Unit) Air Quality Public Works/201 Adams Synchronization $ 14,268 20190011 Subtotal $ 14,268 Traffic Impact Public Works/206 Atlanta Avenue Widening $ 98,450 20690002 Public Works/206 Edinger Widening $ 423,484 20690013 Subtotal $ 521,934 Gas Tax Public Works/207 Residential Pavement $ 103,244 20785417 Public Works/207 Bridge Rehabilitation $ 247,515 20790010 Public Works/207 Yorktown/Huntington Modification $ 59,317 20790029 Public Works/207 Main/Florida Signal Equip Replacement $ 20,000 20790037 Public Works/207 Utica Bicycle Blvd $ 74,000 20790038 Public Works/207 Residential Tree Petition 15-16 $ 19,952 20790040 Public Works/207 Signal Interconnect $ 58,792 20790041 Public Works/207 Bolsa Chica/Pearce Traffic Signal $ 68,949 20790042 Public Works/207 Brookhurst/Indianapolis Signal $ 5,000 20790043 Public Works/207 Goldenwest/Heil Signal Modification $ 29,057 20790044 Public Works/207 Gothard/Slater Signal Modification $ 27,502 20790045 Public Works/207 Gothard/Center Signal Modification $ 30,371 20790046 Public Works/207 Newland/Ellis Signal Modification $ 37,153 20790048 Subtotal $ 780,853 Park Acquisition&Development Community Svcs/209 Sports Complex Team Room $ 91,971 20945001 Community Svcs/209 Shipley Permanent Parking Lot $ 174,093 20945003 Community Svcs/209 Worthy Park Reconfiguration- Phase 1 $ 1,311,308 20945004 Community Svcs/209 Beach Playground $ 228,550 20945007 Subtotal $ 1,805,922 Measure M Public Works/213 Arterial Rehabilitation 15-16 $ 1,074,613 21390025 Subtotal $ 1,074,613 Traffic Congestion Relief 42 Public Works/219 Atlanta Avenue Widening $ 296,000 21990002 Public Works/219 Utica Bicycle Blvd $ 153,400 21990010 Public Works/219 CC 1465 Traffic Signal Modifcation $ 45,910 21990420 Public Works/219 Main/Florida Signal Replacement $ 40,605 21990421 Public Works/219 Bolsa Chica/Bolsa Signal Replacement $ 10,000 21990422 Subtotal $ 545,915 Gun Range Settlement Community Services/225 Gun Range Settlement $ 50,000 22545001 Subtotal $ 50,000 Quimby Community Services/226 Bartlett Park Phase 1 $ 60,600 22645001 Subtotal $ 60,600 HB -131- Item S. - 5 Exhibit A Carryover of Projects from FY 2015/16 to FY 2016/17 Funding Source Amount to be From FY 2015116 Department/Fund Description Carried Over (Business Unit) Infrastructure Public Works/314 Worthy Park Reconfiguration- Phase 1 $ 451,096 31445002 Public Works/314 Main Promenade P.S. Improvements $ 117,117 31445003 Public Works/314 Infrastructure Engineer Design $ 509,180 31485201 Public Works/314 New Senior Center $ 1,166,385 31487003 Public Works/314 Heil Pump Station $ 2,276,187 31488001 Public Works/314 Bella Terra Pedestrian Crossing $ 263,639 31490001 Public Works/314 Atlanta Avenue Widening $ 663,710 31490004 Subtotal $ 5,447,314 Sewer Service Fund Public Works/511 Sewer Line CIP $ 104,250 51189002 Public Works/511 LS#6 Edgewater/Davenport $ 2,475,688 51189010 Subtotal $ 2,579,938 Energy Efficiency Public Works/807 LED Streetlight and Parking $ 29,819 80787012 Subtotal $ 29,819 CDBG 12/13 Non-Departmental/815 Police Department Lobby $ 63,320 81582003 Subtotal $ 63,320 CDBG 08/09 Non-Departmental/859 HBPD Limited ADA Improvements $ 58,841 85982003 Subtotal $ 58,841 CDBG 14115 Non-Departmental/1208 HBPD Main Lobby ADA Improvements $ 49,720 120881501 Subtotal $ 49,720 OCTA Grant Public Works/873 Brookhurst/Adams Intersection $ 69,645 87390002 Public Works/873 Traffic Studies $ 6,651 87390006 Public Works/873 OCTA/SIP Grant $ 999,219 87390009 Public Works/873 Atlanta Avenue Widening $ 1,200,000 87390017 Public Works/873 Utica Bicylce blvd $ 682,260 87390019 Subtotal $ 2,957,775 Master Plan of Arterial Highways Public Works/965 Master Plan of Arterial Highways(Atlanta) $ 304,008 96585001 Subtotal $ 304,008 Highway Safety Improvement Program Public Works/995 CC 1464 Highway Safety Improvement $ 2,059,458 99585001 Public Works/995 CC 1465 Highway Safety Improvement $ 673,200 99585002 Public Works/995 Bolsa Chica/Pearce Traffic Signal $ 21,600 99590001 Public Works/995 Signal Modification at Goldenwest/Heil $ 10,800 99590002 Public Works/995 Signal Modification at Gothard/Center $ 10,800 99590003 Public Works/995 Signal Modification at Gothard/Slater $ 10,800 99590004 Public Works/995 Signal Modification at Newland/Ellis $ 10,800 99590005 Public Works/995 Install Signal Interconnect Conduit/Cable $ 10,800 99590006 Public Works/995 Signal Modification at Newland/Slater $ 8,353 99590007 Subtotal $ 2,816,611 Item 8. - 6 HB -1 32- Exhibit A Carryover of Projects from FY 2015/16 to FY 2016/17 Funding Source Amount to be From FY 2015/16 Department/Fund Description Carried Over (Business Unit) Hazard Mitigation Grant Program (HMGP) Public Works/1222 Heil Pump Station $ 2,478,266 122285001 Subtotal $ 2,478,266 Housing Related Parks Grant Community Services/1229 Housing Related Parks Grant $ 97,890 122945101 Subtotal $ 97,890 TOTAL $ 21,737,605 General Fund Public Works/100 PD and Lobby Security Project $ 444,350 10040314 Public Works/100 Sand Replenishment $ 156,300 10040314 Public Works/100 Sunset Vista RV Campground $ 100,000 10040314 Subtotal $ 700,650 Donations Community Services/103 Donations Disabled Park $ 40,500 10345103 Subtotal $ 40,500 TOTAL-All Funds $ 22 478 756 HB -133- Item 8. - 7 Res. No. 2017-04 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, ROBIN ESTANISLAU the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a Regular meeting thereof held on January 17, 2017 by the following vote: AYES: O'Connell, Semeta, Posey, Hardy, Brenden, Peterson NOES: None ABSENT: Delgleize RECUSE: None City Cierk and ex-officio Clerk of the City Council of the City of Huntington Beach, California ATTACHMENT #2 co 00 Analysis of Funding Sources for Carryover Appropriations . I Fiscal Year 2016117 00 Budgetary Estimated FY 2016117 FY 2016/17 Fund Balance Undesignated Revised Revised Budgetary carryover After Carryover Fund Fund Balance* Revenues Expenditures Fund Balance Appropriations Appropriations 201 Air Quality 802,801 260,000 (1,022,019) 40,782 (14,268) 26,514 206 Traffic Impact 3,604,038 1,370,000 (144,788) 4,829,250 (521,933) 4,307,317 207 Gas Tax 2,113.200 3,590,321 (4,338,704) 1,364,817 (780,853) 583,964 209 Park Acquisition& Development 2,135,412 - (305,990) 1,829,422 (1,805,922) 23,500 213 Measure M 4,792,767 3,342,328 (5,457,243) 2,677,852 (1,074,613) 1,603,239 219 Traffic Congestion Relief 42 1,252,903 484,131 (1,062,755) 674,279 (545,915) 128,364 225 Gun Range Settlement 330,632 - - 330,632 (50,000) 280,632 226 Quimby 3,055,849 450,000 (132,583) 3,373,266 (60,600) 3„312,666 314Infrastructure 7,139,489 10,000 (1,633,446) 5,516,043 (5,447,314) 68,729 511 Sewer Service 21,366,229 10,685,000 (9,928,783) 22,122,446 (2,579,938) 19,542,508 807 Energy Efficiency 449,175 - (183,720) 265,455 (29,819) 235,636 815 CDBG 12113 - 63,320 - 63,320 (63,320) - w- 859 CDBG 08009 - 58,841 _ 58,841 (58,841) - " 873 OCTAICIP Grant 289,988 4,089,699 (972,489) 3,407,198 (2,957,775) 449,423 1- 965 Master Plan of Arterial (1,314,073) 1,618,081 - 304,008 (304,008) - 995 Hwy Sfty Improvement Pgm 58,794 2,758,335 (518) 2,816,611 (2,816,611) - 1208 CDBG 14/15 - 156,061 (106,341) 49,720 (49,720) - 1222 Hazard Mitigation Grant Pgm 30,402 2,494,969 (47,105) 2,478,266 (2,478,266) - 1229 Housing Related Parks Grant (109,997) 284,200 (76,313) 97,890 (97,890) - 100 General Fund CIP Projects (700,650) 103 Donations (40,500) Total Requested carryover Appropriations (22,4781766) "Estimated Fund Balance as of 10/1116