HomeMy WebLinkAboutManagement Partners - 2017-11-01PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND 1
MANAGEMENT PARTNERS ,
FOR c: a rn
AN ORGANIZATIONAL ASSESSMENT
THIS AGREEMENT ("Agreement") is made and entered into by and betweeri`:llie".City 4 '
Huntington Beach, a municipal corporation of the State of California, hereinafter refeired to W
"CITY," and Management Partners, a Ohio corporation, hereinafter referred to as
"CONSULTANT."
WITEREAS, CITY desires to engage the services of a consultant to conduct an assessment
of issues and challenges facing the Police Department; and
Pursuant to documentation on file in the office of the City Clerk, the provisions of the
Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service
contracts have been complied with; and
CONSULTANT has been selected to perforin these services,
NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows:
1. SCOPE OF SERVICES
CONSULTANT shall provide all services as described in Exhibit "A," which is
attached hereto and incorporated into this Agreement by this reference. These services shall
sometimes hereinafter be referred to as the "PROJECT."
CONSULTANT hereby designates a person who shall represent it and be its sole
contact and agent in all consultations with CITY during the performance of this Agreement.
2. CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly with CONSULTANT in the
performance of this Agreement.
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3. TERM; TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of CONSULTANT are to
20 I(the "Commencement Date"). This Agreement
commence on'NQ&
shall automatically terminate three (3) years from the Commencement Date, unless extended or
Sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no
later than twelve months (12 months) from the Commencement Date. The time for performance
of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule
may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and
CONSULTANT.
In the event the Commencement Date precedes the Effective Date, CONSULTANT
shall be bound by all tern and conditions as provided herein.
4. COMPENSATION
In consideration of the performance of the services described herein, CITY agrees
to pay CONSULTANT at the rates specified in Exhibit "A," which is attached hereto and
incorporated by reference into this Agreement, a fee, including all costs and
Expenses, not to exceed Fifty-two Thousand Nine Hundred Dollars ($52,900).
5. EXTRA WORK
In the event CITY requires additional services no included in Exhibit "A" or
changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such
work only after receiving written authorization from CITY. Additional compensation for such
extra work shall be allowed only if the prior written approval of CITY is obtained.
6. METHOD OF PAYMENT
CONSULTANT shall be paid pursuant to the terms of Exhibit "A."
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7. DISPOSITION OF PLANS ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that title to all materials prepared hereunder, including,
without limitation, all original drawings, designs, reports, both field and office notices,
calculations, computer code, language, data or programs, maps, memoranda, letters and other
documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY
upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall
occur first. These materials may be used by CITY as it sees fit.
8. HOLD HARMLESS
CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless
CITY, its officers, elected or appointed officials, employees, agents and volunteers from and
against any and all claims, damages, losses, expenses, judgments, demands and defense costs
(including, without limitation, costs and fees of litigation of every nature or liability of any kind
or nature) arising out of or in corinection with CONSULTANT's (or CONSULTANT's
subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its failure
to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers,
agents or employees except such loss or damage which was caused by the sole negligence or willful
misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and
CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all
claims and liability regardless of whether any insurance policies are applicable. The policy limits
do not act as limitation upon the arnmint of indemnification to be provided by CONSULTANT.
9. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall obtain and furnish to CITY a professional liability insurance
policy covering the work performed by it hereunder. This policy shall provide coverage for
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CONSULTANT's professional liability in an amount not less than One Million Dollars
($1,000,000.00) per occurrence and in the aggregate. The above -mentioned insurance shall not
contain a self -insured retention without the express written consent of CITY; however an insurance
policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims -made
policy shall be acceptable if the policy further provides that:
A. The policy retroactive date coincides with or precedes the initiation of the
scope of work (including subsequent policies purchased as renewals or
replacements).
B. CONSULTANT shall notify CITY of circumstances or incidents that might
give rise to future claims.
CONSULTANT will make every effort to maintain similar insurance during the
required extended period of coverage following PROJECT completion. If insurance is terminated
for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two
(2) years to report claims arising from work performed in connection with this Agreement.
If CONSULTANT fails or refuses to produce or maintain the insurance required by
this section or fails or refuses to furnish the CITY with required proof that insurance has been
procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to
forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid
for its time and materials expended prior to notification of termination. CONSULTANT waives
the right to receive compensation and agrees to indemnify the CITY for any work performed prior
to approval of insurance by the CITY.
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10. CEWFIFICATE OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT shall
furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the
foregoing insurance coverage as required by this Agreement; the certificate shall:
A. provide. the name and policy number of each carrier and policy;
B. state that the policy is currently in force; and
C. shall promise that such policy shall not be suspended, voided or canceled
by either party, reduced in coverage or in limits except after thirty (30) days'
prior written notice; however, ten (10) days' prior written notice in the event
of cancellation for nonpayment of premium.
CONSULTANT shall maintain the foregoing insurance coverage in force until the
work under this Agreement is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverage shall not derogate
from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this
Agreement. CITY or its representative shall at all times have the right to demand the original or a
copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the
premiums on the insurance hereinabove required.
11. INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of this
Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT
shall secure at its own cost and expense, and be responsible for any and all payment of all taxes,
social security, state disability insurance compensation, unemployment compensation and other
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payroll deductions for CONSULTANT and its officers, agents and employees and all business
licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder.
12. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike
manner. CITY may terminate CONSULTANT's services hereunder at any time with or without
cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by
CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided
herein: In the event of termination, all finished and unfinished documents, exhibits, report, and
evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by
CONSULTANT.
13. ASSIGNMENT AND DELEGATION
This Agreement is a personal service contract and the work hereunder shall not be
assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the
prior express written consent of CITY. If an assigmncnt, delegation or subcontract is approved,
all approved assignees, delegates and subconsultants must satisfy the insurance requirements as
set forth in Sections 9 and 10 hereinabove.
14. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or material
produced as a result of this Agreement.
15. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY employee in
the work performed pursuant to this Agreement. No officer or employee of CITY shall have any
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financial interest in this Agreement in violation of the applicable provisions of the California
Government Code.
16. NOTICES
Any notices, certificates, or other communications hereunder shall be given either
by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to
CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid,
and depositing the same in the United States Postal Service, to the addresses specified below.
CITY and CONSULTANT may designate different addresses to which subsequent notices,
certificates or other communications will be sent by notifying the other party via personal delivery,
a reputable overnight carrier or U. S. certified mail -return receipt requested:
TO CITY:
City of :Huntington Beach
ATTN: Antonia Graham, Assistant to the
City Manager
2000 Main Street
Huntington Beach, CA 92648
17. CONSENT
TO CONSULTANT:
Management Partners
Andrew S. Belknap, Regional Vice
President
2107 North First Street, Suite 470
San Jose, CA 95131
When CITY's consent/approval is required under this Agreement, its
consent/approval for one transaction or event shall not be deemed to be a consent/approval to any
subsequent occurrence of the same or any other transaction or event.
18. MODIFICATION
No waiver or modification of any language in this Agreement shall be valid unless
in writing and duly executed by both parties.
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19. SECTION HEADINGS
The titles, captions, section, paragraph and subject headings, and descriptive
phrases at the beginning of the various sections in this Agreement are merely descriptive and are
included solely for convenience of reference only and are not representative of matters included
or excluded from such provisions, and do not interpret, define, limit or describe, or construe the
intent of the parties or affect the construction or interpretation of any provision of this Agreement.
20. INTERPRETATION OF THIS AGREEMENT
`I'he language of all parts of this Agreement shall in all cases be construed as a
whole, according to its fair meaning, and not strictly for or against any of the parties. If any
provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be
unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining
covenants and provisions of this Agreement. No covcn.ant or provision shall be deemed dependent
upon any other unless so expressly provided here. As used in this Agreement, the masculine or
neuter gender and singular or plural number shall be deemed to include the other whenever the
context so indicates or requires. Nothing contained herein shall be construed so as to require the
commission of any act contrary to law, and wherever there is any conflict between any provision
contained herein and any present or future statute, law, ordinance or regulation contrary to which
the parties have no right to contract, then the latter shall prevail, and the provision of this
Agreement which is hereby affected shall be curtailed and Iimited only to the extent necessary to
bring it within the requirements of the law.
21. DUPLICATE ORIGINAL
The original of this Agreement and one or more copies hereto have been prepared
and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of
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the date of its execution and delivery, be deemed an original. Each duplicate original shall be
deemed an original instrument as against any party who has signed it.
22. IMMIGRATION
CONSULTANT shall be responsible for full compliance with the immigration and
naturalization laws of the United States and shall, in particular, comply with the provisions of the
United States Code regarding employment verification.
23. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any
subcontractor work involving legal services, and that such legal services are expressly outside the
scope of services contemplated hereunder. CONSULTANT understands that pursuant to
Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for
CITY; and CITY shall not be liable for payment of any legal services expenses incurred by
CONSULTANT.
24. ATTORNEY'S FEES
In the event suit is brought by either party to construe, interpret and/or enforce the
terms and/or provisions of this Agreement or to secure the performance hereof, each party shall
bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its
attorney's fees from the nonprevailing party.
25. SURVIVAL
Terms and conditions of this Agreement, which by their sense and context survive
the expiration or termination of this Agreement, shall so survive.
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26. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the laws of the
State of California.
27. SIGNATORIES
Each undersigned represents and warrants that its signature hereinbelow has the
power, authority and right to bind their respective parties to each of the terms of this Agreement,
and shall indemnify CITY fully for any injuries or damages to CITY in the event that such
authority or power is not, in fact, held by the signatory or is withdrawn.
28. ENTIRETY
The parties acluiowledge and agree that they are entering into this Agreement freely
and voluntarily following extensive arm's length negotiation, and that each has had the opportunity
to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and
agree that no representations, inducements, promises, agreements or warranties, oral or otherwise,
have been made by that party or anyone acting on that party's behalf, which are not embodied in
this Agreement, and that that party has not executed this Agreement in reliance on any
representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set
forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement
between the parties respecting the subject matter of this Agreement, and supersede all prior
understandings and agreements whether oral or in writing between the parties respecting the
subject matter hereof
29. EFFECTIVE DATE
This Agreement shall be effective on the date of its approval by the City Attorney,
This Agreement shall expire when terminated as provided herein.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by and through their authorized officers.
CONSULTANT,
MANAGEMENT PARTNERS,
an Ohio corporation
COMPANY NAME
By: cL
Gerald E. Newfarmer, Pre ent and CEO
print name
ITS: (circle one) Chairman/President/Vice President
h `i
By: >✓ --- - - -
Jeri L. Beckstedt, Assistant Secretary
print name
ITS: (circle one) Secretary/Chief Financial Otticer/Asst.
Secretary — Treasurer
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CITY OF HUNTINGTON BEACH,
a municipal corporation of the State of
APPROVED
City Attorney Oho t ok-l-Okt
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Receive and File
City Clerk
EXHIBI
'
Management
Partners
October 26, 2017
Mr. Fred Wilson
City Manager
City of Huntington Beach
2000 Main Street
Huntington Beach, CA 92648
Dear Mr. Wilson:
Thank you for the opportunity to submit this revised proposal to conduct an assessment of
issues and challenges facing the Huntington Beach Police Department. As you know,
Management Partners is a professional management consulting firm specializing in helping
local government organizations. Our consultants carry out a full range of projects for local
government Ieaders, including teambuilding, training, strategic planning and goal setting,
feasibility studies, performance evaluations, project management, performance management,
and management .reviews. We have a proven track record of quality service to numerous local
governments throughout the United States. Each assignment we undertake receives careful,
professional attention and we take pride in the quality of our work.
Our staff is comprised of leaders and managers with extensive experience in public service as
well as in working as a team to successfully complete many consulting engagements. They have
served as city managers, chief executives and department directors with experience in all of the
services local governments provide, including law enforcement. As a result, we understand
what it takes to bring excellence to public service, and we are sensitive to the political context of
leadership in public agencies. Our consultants have built a track record of extraordinary quality
service for our clients.
Our Understanding of the Engagement
The City of Huntington Beach is the fourth largest city in Orange County encompassing 32
square miles, including 8.5 miles of beaches. The permanent population is approximately
202,000 and 11 million visitors come to Huntington Beach each year to enjoy the beaches and
other amenities.
The Huntington Beach Police Department has approximately 212 sworn officers and 121 civilian
positions. Supervisory staffing includes the police chief, three captains, a civilian commander,
nine lieutenants and 26 sergeants. The department is organized into four divisions:
investigations, uniform, administrative support services, and administrative operations.
1730 MADISON ROAD • CINCINNATI, OH 45206 • 513 8615400 • FAX 513 8613480 MANAGEMENTPARTNERS.COM
2107 NORTH FIRST STREET, SUITE 470 • SAN JOSE, CALIFORNIA 95131 • 408 437 5400 • FAX 408 453 6191
3152 RED HELL AVENUE, SUITE 210 • COSTA MESA, CALIFORNIA 92626 • 949 222 1082 • FAX 408 453 6191
Mr. Fred Wilson Page 2
High functioning organizations periodically conduct an assessment of issues and challenges to
identify opportunities for organizational development and continuous improvement. This
assessment is prompted by a recent vote of no confidence by the Huntington Beach Police
Officers' Association. The City is interested in learning employees' perspectives about the Police
Department's strengths, limitations, and opportunities for improvement. The information
provided through this process can be useful in preparing for future improvements and
departmental strategic planning.
The scope of work for this engagement is to gather feedback and analyze the themes, identify
key challenges and issues facing the department, and make recommendations for improvement.
Plan of Work
The plan of work below involves working with a project committee, conducting individual
interviews to develop an understanding of the issues, meeting with the Police Officers
Association (POA) board, a confidential online employee survey and several employee focus
groups. We will review the context within which the Huntington Beach Police Department
operates to fully understand the feedback that will be gathered.
This plan of work is amenable to refinement based on your needs. It includes the five activities
described below.
Activity 1 — Start Project and Conduct Kick -Off Meeting
Management Partners will begin this project with a meeting with you and a Project Committee
to discuss our proposed process and schedule. We propose that the Project Committee consist
of the assistant city manager, a police captain and a member of the POA Board. The purpose of
the Project Committee will be to aid in communications with the City Manager's Office and the
Police Department regarding the project. We plan to meet with the Project Committee three
times during the engagement.
At the kick-off meeting we will confirm the work plan. to ensure our proposed scope of work is
aligned precisely to meet your goals, and to give you confidence that we fully understand the
background, concerns, and objectives for this engagement.
During this meeting, we will also review a list of interviewees, discuss the composition of the
focus groups and discuss the employee survey. We will review communication protocols and
discuss timing in relation to other activities occurring in the organization. We understand that
the work associated with this project is in addition to the normal work and must be integrated
in a way that minimizes disruption.
The start-up activity will form the foundation for the partnership between our team and the
City and will ensure that we approach this project in a manner that blends your staff's
knowledge and experience with the expertise provided by Management Partners. We will keep
you informed of our progress throughout the project.
Mr. Fred Wilson
Page 3
Activity 2 — Gather Information
During this activity, we will use five techniques to gather information from City Council,
executive management, command staff, labor association representatives, the department's
sworn and civilian employees, and retirees. These techniques will allow all stakeholders to
become engaged and share their perspectives about issues in the organization and ideas to
innovate and improve effectiveness and performance.
I. Review Documents. We will review a variety of documents to help us learn more about
the Huntington Beach Police Department and its operations, including annual reports,
staffing information, budgets, labor/management meeting agendas, employee turnover
data, and other relevant background information.
Meet with Union Board. We will meet with the Huntington Beach Police Officers'
Association to hear their perspectives about the strengths and limitations of the
department, and to hear their ideas for improvement. We will prepare a summary of the
themes from the meeting.
3. Conduct Interviews. We will conduct approximately 33 confidential interviews, as
follows:
Elected Officials and City Management, City Council members, City Manager and
Human Resources Director.
» Police Department Staff. Police Chief, command staff, all lieutenants, civilian
managers and eight sergeants. The sergeants will be selected through a random
process.
The purpose of these interviews will be to learn different perspectives about the
strengths and limitations of the department, and to hear ideas for improvements. We
will prepare a summary of the themes from the interviews.
4. facilitate Focus Groups. We will conduct four focus groups, as follows:
» Sworn Officers. Three focus groups will consist of sworn officers randomly
selected who are not currently serving on the POA Board of Directors.
» Civilian Staff. One focus group will consist of civilian staff randomly selected.
We find that employees in any organization have sound suggestions for making positive
changes. We specifically tailor focus group questions to elicit productive responses by
participants. We also carefully plan the location and arrangements for the focus groups
to ensure maximum participation and contribution.
We will ask questions about strengths, limitations, opportunities and threats, as well as
about ideas for change and improvement. Management Partners will prepare a
summary of the common themes resulting from the focus groups.
Mr. Fred Wilson
Page 4
5. Design and Administer Electronic Survey. To ensure that every current Police
Department employee has an opportunity to provide input to this process, we will
design and deploy a confidential electronic survey. We will also provide a draft
communication to be sent to the employees to explain the reason for the survey and
encourage participation. As with the interviews and focus groups, we will summarize
the common themes and ideas from the survey.
Activity 3 — Conduct Analysis
Using the data gathered during the previous activity, Management Partners will identify
themes regarding strengths of the department, limitations and needs for the future,
opportunities for improvement, and action steps that could be taken. As the City desires all of
its departments to be high functioning, our analysis will focus on ways that this assessment of
issues and specific recommendations for change and improvement can position the Police
Department for strategic planning.
We will also identify any specific issues that warrant additional analysis that are outside the
scope of this particular engagement but would be helpful to examine further.
We will prepare an outline containing our observations and preliminary recommendations,
which we will discuss with the you and the Project Committee.
Activity 4 — Report Results
We will then prepare a draft memorandum containing our observations and recommendations.
This will include a summary of the issues, challenges and opportunities facing the Police
Department, as well as specific recommendations for improvement the department could take.
We will review our draft with you to ensure it does not contain factual inaccuracies or anything
that is unclear or confusing. After receiving comments on the draft, tine will prepare the final
memorandum and submit it to you.
Activity 5 — Support Implementation
A project such as this has value when results are implemented. Therefore, Management
Partners will prepare a draft Implementation Action Plan, which is an executable plan of work
that managers can use to implement the specific recommendations in the project report. The
action plan will list each separate recommendation, including a suggested priority and
individual to be responsible. Managers can turn the draft action plan into a final plan by
assigning actual completion dates that integrate the new work with existing organizational
responsibilities. A realistic schedule of implementation can then be finalized.
Mr. Fred Wilson Page 5
Project Team
Management Partners takes great care to assemble a project team based on the unique needs of
each client. Jan Perkins, Senior Partner will serve as project manager. She will be assisted by Joe
Polisar, Steve Chase and Julie Hernandez. The significant qualifications of each team member
are briefly summarized below.
Jan Perkins, Senior Partner
Jan has 30 years of management experience in local government. Before joining Management
Partners in 2005 she served in several California and Michigan jurisdictions, including as city
manager in Fremont and Morgan Hill, California. She also served the cities of Santa Ana,
California; Grand Rapids, Michigan; and Adrian, Michigan. She provides assistance to
government leaders in organizational analysis, leadership development, facilitation, strategic
planning, teambuilding, executive performance evaluation, and policy board/staff effectiveness.
Jan is a frequent speaker at conferences and has authored a number of articles including
"Hiring 2.0: 23 Creative Ways to Recruit and Keep Great Staff," which appeared in the
January/February 2011 issue of Public Management magazine; "Successful Leadership," which
appeared in the March 2005 issue of Public Management magazine; "The Value of Going Back to
the Basics," co-authored with former Fremont Mayor Gus Morrison, which appeared in the June
2005 issue of Western City magazine; "It's (Gulp) Evaluation Titne," July 2005, PM magazine;
"Ethics: Alive and Well," co-authored by Elizabeth Keller and published in the
January/February 2007 issue of Public Management, and "Assessing the Ethical Culture of Your
Agency," co-authored by JoAnne Speers and Arne Croce, which appeared in the
January/February 2007 issue of Public Management; 'Building Career Resiliency: Hone Your
Ability to Grow From Adversity," co-authored with Pat Martel, which appeared in the March
2016 issue of Public Management; "Maximizing Manager Success," co-authored by Kevin
Duggan, Frank Benest and Kevin O'Rourke, published in the April 2016 issue of Public
Management, "A Constructive Dialogue: Facilitated Performance Reviews Can Provide
Meaningful Feedback," co-authored by Frank Benest, published in the November 2016 issue of
Public Management, and a variety of short articles published on the League of Women in
Government website. She has a master's in public administration from the University of Kansas,
completed the Program for Senior Executives in State and Local Government from Harvard
University and is an ICMA Credentialed Manager.
Joe Polisar, Special Advisor
Joe served 34 years in the law enforcement profession and is recognized as a leader in law
enforcement at the local, state, national and international levels. He joined the Albuquerque,
New Mexico Police Department in 1977, the largest law enforcement agency in the state, and
rose through the ranks to serve as the chief of police before retiring in 1997. He then was
appointed chief of police for the Garden Grove, California Police Department, where he served
for 13 years, concluding his service in 2011. Joe was elected as president of the International
Association of Chiefs of Police (IACP) in 2003 and served as a commissioner for the
Commission on Accreditation for Law Enforcement Agencies (CALEA) from 2005 to 2011..Roth
Md
Mr. Fred Wilson
Page 6
the Albuquerque and Garden Grove Police Departments maintained their accredited status
with CALEA under Joe's leadership.
Steve Chase, Special Advisor
Steve brings four decades of wide-ranging public service to cities, counties, regional boards and
community organizations across California, most recently as director of community
development in the City of Stockton. Earlier in his career Steve served as a policy advisor and
field deputy to members of the Ventura County Board of Supervisors, overseeing the Board's
agendas on children and family services, public works and recreation infrastructure, land use
planning, and open space conservation for six years. He also worked for the City of Ventura in
the roles of deputy city manager, assistant to the city manager —city environmental coordinator,
recycling office manager, and as the lead negotiator of franchise services for ambulance
transport and waste disposal/recycling pick-up. Steve also has experience as Santa Barbara
County's Energy Czar, regulating offshore oil and gas permitting and spill, prevention/safety
compliance, and also serving as the County's deputy director of planning and development for
the South Coast Region. In addition, he served as a secretary to planning commissions,
historical building review boards, design review boards, and various city council committees on
economic development, downtown revitalization, regional mall development, beach sand
stabilization and restoration, the dredging of .marinas, and the conservation of rivers, estuaries
and open space mesas.
Julie C.T. Hernandez, Senior Management Advisor
Julie joined Management Partners in 2004 after almost 20 years in California local government
management. Prior to joining Management Partners, she was senior management analyst for
economic development, redevelopment, CDBG, and public information and outreach in
Moorpark, the most affluent and fastest growing city in Ventura. County. Earlier, Julie was
assistant city manager of Santa Paula and, for 10 years, worked in positions of increasing
responsibility in the City of Oxnard. During her career, Julie acquired skills and knowledge in
budget and management analysis, organizational and process review, organizational
development, team building, strategic planning, public works, development services, enterprise
fund management, rate/fee studies, personnel and labor relations, risk management,
information systems, public information and outreach (including civic engagement and
outreach to diverse populations), city clerk operations, economic development and
redevelopment, and property management.
Hours, Cost and Schedule
Management Partners anticipates devoting 298 hours to complete the scope of work described
in this proposal, as shown in the following table. The ultimate test of a quality project is that the
client is pleased with the results, and we are committed to achieving that goal. The total cost to
execute the project described above is $52,900, including all fees and expenses.
Mr. Fred Wilson
1—Start Project and Conduct Kick -Off Meeting
•
23
2 — Gather Information
164
3 — Conduct Analysis
51
4 — Report Results
50
5—Support Implementation
10
TOTAL
298
Page 7
The tentative schedule is provided below. We will confirm the project schedule during the kick-
off meeting described in Activity 1 above.
1— Start Project and Conduct Kick -Off Meeting
November 1-10
2 - Gather Information
November 13 -January 12
3 — Conduct Analysis
January 15 — 26
4 — Report Results
January 29 — February 9
5 —Support Implementation
February 12 — 23
Conclusion
Management Partners has the experience, the professional talent and the commitment necessary
to assist the City of Huntington Beach. We welcome the opportunity to provide additional
information that may be helpful, and would be pleased to assist you with this project.
Accepted for the City of Huntington Beach by:
Name:
Title:
C
Date:
Sincerely,
Andrew S. Belknap
Regional Vice President
APPROVED
14ICHAEL E. GATES
CITY ATTORNEY
OF HUNTINGTON BEACh
0
CITY OF HUNTINGTON BEACH
Professional Service Approval Form
PART I
Date: 9/12/2017 Project Manager Name: Antonia Graham
Requested by Name if different from Project Manager:
Department: Police
OC 2
Finance Department
PARTS I OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE COMPLETED
BY THE REQUESTING DEPARTMENT AND SIGNED BY THE CITY MANAGER, FOR APPROVAL,
BEFORE PROCEEDING WITH THE SOLICITATION OR CONTRACT PROCESS. PART I MUST BE FILED
WITH ALL APPROVED CONTRACTS.
1) Briefly provide the purpose for the agreement:
The purpose of this consultant agreemeht is to conduct an assessment of issues and challenges facing
our Police Department.
2) Estimated cost of the services being sought: $ 52,900
3) Are sufficient funds available to fund this contract? ® Yes ❑ No
If no, please explain:
4) Check below how the services will be obtained:
❑ A Bid solicitation process in accordance to the MC 3.03.060 procedures will be conducted.
MC 3.03.08(b) — Other Interagency Agreement procedure will be utilized.
MC 3.03.08 — Contract Limits of $30,000 or less exempt procedure will be utilized.
5) Is this contract generally described on the list of professional service contracts approved by the City
Council? If the answer to this question is "No," the contract will require approval from the City Council.)
/ ® Yes ❑ No
Manager Signature (Purchasing Approval)
6) Amount, Business Unit (8 digits) and Object Code (5 digits) where funds are budgeted
(Please note that a budget check will occur at the object code level):
v - 17
Date
Account number
Contractual Dollar Amount
Business unit. object #
Fiscal Year
17/18
Fiscal Year
Fiscal Year
Fiscal Year
10040101.69365
$52,900
$
$
$
$
$
$
$
Budget Approval
Qvt l� 14
,-� Department Head Signature(s)
APPROVEIy41J
Chief FAancial Officer Signature
Citv Mdriager's SlOature
C ftWanager's Signature
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ate
rol? 3 j /-?
Date
Date
Date
Jo-�/-/-/
Date
part1'mgmt partners pd.doc
REV: February 2015
CITY OF HUNTINGTON BEACH RECEIVED
Professional Service Approval Form OCT 2 32017
PART 11 in r Department
Date: 9/12/2017 Project Manager: Antonia Graham
Requested by Name if different from Project Manager:
Department: Police
PARTS I & II OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE
COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED FOR APPROVAL. PART I & 11 MUST
BE FILED WITH ALL APPROVED CONTRACTS.
1) Name of consultant: Management Partners
2) Contract Number: POL
(Contract numbers are obtained through Finance Administration x 5630)
3) Amount of this contract: $52,900
Account number
Contractual Dollar Amount
Business unit. object #
Fiscal Year
17/18
Fiscal Year
Fiscal Year
Fiscal Year
10040101.69365
$ (; 2, q 00
$
$
$
4) Is this contract less than $50,000? ❑ Yes ® No
5) Does this contract fall within $50,000 and $100,000? ® Yes ❑ No
6) Is this contract over $100,000? ❑ Yes ® No
(Note: Contracts requiring City Council Approval need to be signed by the Mayor and City Clerk. Make
sure the appropriate signature page is attached to the contract.)
7) Were formal written proposals requested from at least three available qualified consultants?
❑ Yes ® No
8) Attach a list of consultants from whom proposals were requested (including a contact telephone
number.)
9). Attach Exhibit A, which describes the proposed scope of work.
10) Attach Exhibit B, which describes the payment terms of the contract.
we"), � t o 2
epartment Head .---7 Date
F
(Purchasing)
Budget Man a er Appfoval Signature
Chief Financial Officer (or designee) Signature
Date
Date
Id/
Date
part2'mgmt partners.doc
PROFESSIONAL SER
FISCAL YEAR 201'
NOWDEPARTMEN
Notion
Professional services including claims,
Notes
FY18/19 FY 19/20 FY20/21
8/8/2017 ARC $ 4,500 $ 13,500 Arbitrage Rebate Compliance Services $ 4,500 $ 4,500
10/12/2017 Consulting services econ dev-Amazon $ 25,000.00 $
10/23/2017 Mgmt Partners - PD $ 52,900.00 $
Mwk"r $ -
$ 458,966.00
25,000.00
52,900.00