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Home My WebLink AboutAdopt Resolution No. 2017-69 amending the Fiscal Year 2017/1 Dept. ID FN17-020 Page 1 of 2 Meeting Date: 12/18/2017 > dVED 7-0 CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 12/18/2017 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Chuck Adams, Interim Chief Financial Officer SUBJECT: Adopt Resolution No. 2017-69 amending the Fiscal Year 2017/18 Budget to Carry Over Unspent Appropriations from Fiscal Year 2016/17 for the Continuation of Capital Improvement Program (CIP) Projects Statement of Issue: Certain Capital Improvement Program (CIP) projects, previously budgeted, were not completed by September 30, 2017, the end of Fiscal Year (FY) 2016/17. To continue these projects, $13,258,522 of remaining unspent appropriations need to be carried over into Fiscal Year 2017/2018 to help ensure project completion. Financial Impact: The $13,258,522 of remaining unspent appropriations is detailed by each applicable Fund in the attached Exhibit A. There are sufficient fund balances and/or ongoing revenue in these funds to support the request. Recommended Action: Adopt Resolution No. 2017-69, "A Resolution of the City Council of the City of Huntington Beach Amending the Fiscal Year 2017/18 Budget to Carry Over Unspent Appropriations from Fiscal Year 2016/17", which incorporates and references the continuation of funding. Exhibit A lists individual capital improvement projects and their respective carryover amounts totaling $13,258,522. Alternative Action(s): Do not approve the recommended action and direct staff accordingly. Analysis: Each fiscal year, there are budgeted capital projects that have not been completed by the close of the fiscal year. The City is required to carryover appropriations into the following fiscal year in order to complete those previously approved and budgeted capital improvement projects. The attached Resolution references Exhibit A: "Carryover of Projects from FY 2016/17 to FY 2017/18," totaling $13,258,522 across multiple Funds for the amounts necessary to continue work in FY 2017/18 on the various capital projects underway from the previous fiscal year. Attachment 2 "Analysis of Funding Sources for Carryover Appropriations Fiscal Year 2017/18" provides the estimated fund balances for the various Funds after projected revenues, adopted budget appropriations and carryover appropriations are taken into consideration for FY 2017/18. Environmental Status: Not Applicable. HB -1 13- Item I I . - I Dept. ID FN17-020 Page 2 of 2 Meeting Date: 12/18/2017 Strategic Plan Goal: Strengthen Economic and Financial Sustainability Enhance and Maintain Infrastructure Enhance and Maintain Public Safety Improve Quality of Life Enhance and Maintain City Service Delivery Attachment(s): 1. Resolution No. 2017-69, "A Resolution of the City Council of the City of Huntington Beach Amending the Fiscal Year 2017/18 Budget to Carry Over Unspent Appropriations from Fiscal Year 2016/17" and Exhibit A. 2. Analysis of Funding Sources for Carryover Appropriations Fiscal Year 2017/18. Item 11. - 2 HB -1 l A ATTACHMENT # 1 RESOLUTION NO. 2017-69 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AMENDING THE FISCAL YEAR 2017/18 BUDGET TO CARRY OVER UNSPENT APPROPRIATIONS FROM FISCAL YEAR 2016/17 WHEREAS, Article VI of the Huntington Beach City Charter requires the City Manager to present and the City Council to adopt an annual City Budget; and The City Council has received, considered, and adopted the Fiscal Year (FY) 2017/18 budget; and In the FY 2016/17 budget, certain appropriations were made for one-time projects, which are included in the approved Capital Improvement Plan for FY 2016/17; and The total funds for said approved projects were not spent and are thereby continued to FY 2017/18, by project within a business unit and object account. When added to expenditures and encumbrances in FY 2016/17, said carryover shall not exceed the original appropriation for the same project as budgeted in FY 2016/17; and The continuation funding of capital improvement projects from 2016/17 is for those which were approved in concept, and in accordance with Section 503 and Section 614 of the City Charter; and The construction of capital improvement projects requiring the use of professional services, such as geo-technical, water testing, engineering oversight, project management design, survey, and other required studies, were originally listed in the FY 2016/17 budget resolution. Funding for these professional services is included in the budget for each capital improvement project and is set forth as continuation funding for FY 2017/18, as seen in Exhibit A, NOW, THEREFORE, the City Council of the City of Huntington Beach does resolve as follows: The budget for the City of Huntington Beach for FY 2017/18 is hereby amended to add unspent, unencumbered appropriations as set forth in Exhibit A from FY 2016/17. 17-6160/170418/MV 1 RESOLUTION NO. 2017-69 PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 181h day of December, 2017. Mayor REVIE D AND APPROVED: APPROVED AS TO FORM: ity Manager City Attorney AW ITIATE�D' AND,APP VED: Chief Financial Officer Exhibit A. Continuation Funding of 2017/18 Capital Improvements 17-6160/170418/MV 2 Exhibit A Carryover of Projects from FY 2016/17 to FY 2017/18 Funding Source Amount to be From FY 2016/17 Department/Fund Description Carried Over (Business Unit) Traffic Impact Public Works/206 Atlanta Avenue Widening $ 91,422 20690002 Subtotal $ 91,422 Gas Tax Public Works/207 Bridge Rehabilitation $ 24,946 20790010 Public Works/207 Utica Bicycle Blvd $ 53,362 20790038 Public Works/207 Signal Interconnects $ 57,443 20790041 Public Works/207 Bolsa Chica/Pearce Traffic Signal $ 65,977 20790042 Public Works/207 Goldenwest/Heil Signal Modifications $ 27,091 20790044 Public Works/207 Gothard/Slater Signal Modifications $ 26,810 20790045 Public Works/207 Gothard/Center Signal Modifications $ 25,283 20790046 Public Works/207 Newland/Ellis Signal Modifications $ 36,303 20790048 Subtotal $ 317,215 Park Acquisition & Development Community Svcs/209 Shipley Permanent Parking Lot $ 165,528 20945003 Community Svcs/209 Beach Playground $ 228,550 20945007 Community Svcs/209 Edison Park Playground $ 7,861 20945009 Subtotal $ 401,939 Prop 42 Public Works/219 Atlanta Avenue Widening $ 296,000 21990002 Public Works/219 Utica Bicycle Blvd $ 124,970 21990010 Public Works/219 Downtown Street Lighting $ 43,008 21990423 Public Works/219 Brookhurst/Indianapolis Traffic Signal Mod $ 55,000 21990424 Subtotal $ 518,978 Gun Range Settlement Community Svcs/225 Gun Range Settlement $ 50,000 22545001 Subtotal $ 50,000 Quimby Community Svcs/226 Bartlett Park Phase 1 $ 123,977 22645001 Subtotal $ 123,977 Park Development Impact Community Svcs/228 Murdy Park Sports Field $ 37,250 22845003 Community Svcs/228 Edison Playground-Reconfiguration $ 36,919 22845004 Subtotal $ 74,169 H B -1 17- Item 1 1 . - 5 Exhibit A Carryover of Projects from FY 2016/17 to FY 2017/18 Funding Source Amount to be From FY 2016/17 Department/Fund Description Carried Over (Business Unit) Parking In-lieu Econ Dev/308 1st and Atlanta Parking Lot $ 5,852 30880101 Subtotal $ 5,852 Infrastructure Non Dept/314 Infrastructure Central Park $ 334,090 31440002 Community Svcs/314 Main Promenade Parking $ 203,769 31445003 Public Works/314 Infrastructure Design $ 23,665 31485201 Public Works/314 Heil Pump Station $ 1,118,263 31488001 Public Works/314 Bella Terra Pedestrian Crossing $ 263,638 31490001 Public Works/314 Atlanta Avenue Widening $ 363,516 31490004 Subtotal $ 2,306,941 Water Master Plan Public Works/507 Water Security Improvements $ 25,000 50791005 Public Works/507 Water Main Replacement $ 49,973 50791006 Public Works/507 Corrosion Control $ 55,000 50791016 Public Works/507 Water Distribution Improvements $ 65,232 50791025 Public Works/507 Water Production Improvements $ 43,900 50791028 Public Works/507 Well 9 Treatment $ 113,888 50791029 Public Works/507 Well 1 Replacement $ 112,526 50791030 Public Works/507 Well 14 $ 185,072 50791031 Public Works/507 Peck Reservoir Dual Drive $ 81,111 50791043 Subtotal $ 731,702 Energy Efficiency Public Works/807 Streetlight Retrofit $ 17,379 80787015 Subtotal $ 17,379 OCTA CIP/Grant Public Works/873 Atlanta Avenue Widening $ 1,200,000 87390017 Public Works/873 Utica Bicycle Blvd $ 684,260 87390019 Subtotal $ 1,884,260 Bridge Replacement& Rehab (Grant) Public Works/961 Bridge Replacement& Rehab $ 1,088,835 96185001 Subtotal $ 1,088,835 Master Plan of Arterial Highways (Grant) Public Works/965 Atlanta Avenue Widening $ 304,008 96585001 Subtotal $ 304,008 Item 11 . - 6 HB -1 1S- Exhibit A Carryover of Projects from FY 2016/17 to FY 2017/18 Funding Source Amount to be From FY 2016/17 Department/Fund Description Carried Over (Business Unit) Bridge Preventive Maintenance Program (Grant) Public Works/970 BPMP $ 138,598 97085001 Subtotal $ 138,598 Highway Safety Improvement Program (HSIP) Public Works/995 HSIP $ 2,059,975 99585001 Public Works/995 Bolsa Chica/Pearce Traffic Signal $ 21,139 99590001 Public Works/995 Goldenwest/Heil Signal Modifications $ 9,882 99590002 Public Works/995 Gothard/Center Signal Modifications $ 9,881 99590003 Public Works/995 Gothard/Slater Signal Modifications $ 10,006 99590004 Public Works/995 Newland/Ellis Signal Modifications $ 9,717 99590005 Public Works/995 Signal Interconnect- Newland $ 9,922 99590006 Public Works/995 Newland/Slater Signal Modifications $ 6,032 99590007 Subtotal $ 2,136,554 Hazard Mitigation Grant Program Public Works/1222 Heil Pump Station $ 2,481,616 122285001 Subtotal $ 2,481,616 Tire Derived Product Grant (Beach Playground) Community Svcs/1242 Tire Derived Product Grant (Beach Playground) $ 5,436 124245101 Subtotal $ 5,436 Project V (Grant) Public Works/1243 Shuttle Service Project V $ 13,521 124390101 Subtotal $ 13,521 Total $ 12,692,402 General Fund Non Dept/100 Council Chamber AV and Remodel $ 180,000 10040314 Non Dept/100 Central Library Wayfinding System $ 66,000 10040314 Non Dept/100 Main Promenade Parking Structure Renovation $ 103,089 10040314 Non Dept/100 PD Lower Level Renovations $ 140,000 10040314 Non Dept/100 Various Roof Replacements $ 19,252 10040314 Non Dept/100 Central Park East Rehab $ 40,940 10040314 Non Dept/100 Central Park High Mast Light Pole Replacement $ 10,000 10040314 Non Dept/100 PD Parking Lot (August appropriation) $ 6,839 10040314 Subtotal $ 566,120 Total -All Funds $ 13,258,522 HB -1 I 9- Item 11. - 7 Res. No. 2017-69 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, ROBIN ESTANISLAU the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a Regular meeting thereof held on December 18, 2017 by the following vote: AYES: O'Connell, Semeta, Peterson, Posey, Delgleize, Hardy, Brenden NOES: None ABSENT: None RECUSE: None 7i62 City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach, California ATTACHMENT #2 r4 Analysis of Funding Sources for Carryover Appropriations Fiscal Year 2017/18 oq Budgetary Estimated FY 2017118 FY 2017/18 Fund Balance Undesignated Revised Revised Budgetary Carryover After Carryover Fund Fund Balance Revenues Expenditures Fund Balance Appropriations Appropriations 206 Traffic Impact 3.878,879 100,000 (112,974) 3,865,905 (91,422) 3,774,483 207 Gas Tax 2.206,307 3,523,823 (5,074,322) 655,808 (317,215) 338,593 209 Park Acquisition & Development 638,989 - (170.571) 468.418 (401,939) 66,479 219 Traffic Congestion Relief 42 1,459,811 784.587 (1,368,803) 875,595 (518.978) 356,617 225 Gun Range Settlement 332,753 - - 332,753 (50,000) 282,753 226 Quimby 3.237,033 1,412,000 (1,379,100) 3,269,933 (123,977) 3,145,956 228 Park Development Impact 4,460,288 541,000 (2,915,584) 2,085,704 (74,169) 2,011,535 308 Parking In-Lieu 952,108 40,000 (578,967) 413,141 (5,852) 407,289 314Infrastructure 4,891,922 3,110,000 (4,376,536) 3,625,386 (2,306,941) 1,318,445 2 507 Water Master Plan 30,311,650 500,000 (12,446,273) 18,365,377 (731,702) 17,633,675 t 807 Energy Efficiency 3,820,495 - (3,508,439) 312,056 (17,379) 294,677 ' 873 ®CTAICIP Grant (314,394) 2,245,548 (46,894) 1,884,260 (1,884,260) - 961 Bridge Replacement& Rehab Grant (189,100) 1,396,600 (118,665) 1,088,835 (1,088,835) - 965 Master Plan of Arterial Grant 65,116 238,892 _ 304,008 (304,008) - 970 Bridge Preventive Maintenance Program Grant (170,282) 2,380,961 (2,072,081) 138,598 (138,598) - 995 Highway Safety Improvement Program 91,982 2,242,179 (197,607) 2,136,554 (2,136,554) - 1222 Hazard Mitigation Grant Program 36,104 2,471,255 (25,743) 2,481,616 (2,481,616) - 1242 Tire Derived Product Grant (5,404) 10,840 - 5,436 (5,436) - 1243 Shuttle Service Protect V (59,559) 246,812 (173,732) 13,521 (13,521) - 100 General Fund CIP Projects ((566,120) Total Requested Carryover Appropriations (13,258,522} "Estimated Fund Balance as of M1117