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Home My WebLink AboutAdopt Resolution No. 2018-51 amending the Fiscal Year 2018/1 Mum c� City of Huntington Beach File #: 18-296 MEETING DATE: 9/17/2018 REQUEST FOR CITY COUNCIL ACTION SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Gilbert Garcia, Chief Financial Officer Subject: Adopt Resolution No. 2018-51 amending the Fiscal Year 2018/19 Budget to Carry Over Unspent Appropriations from Fiscal Year 2017/18 for the Continuation of Capital Improvement Program (CIP) Projects Statement of Issue: Certain Capital Improvement Program (CIP) projects, previously budgeted, were not completed by June 30, 2018, the end of Fiscal Year (FY) 2017/18. To continue these projects, $27,088,797 of remaining unspent appropriations need to be carried over into Fiscal Year 2018/2019 to help ensure project completion. Financial Impact: The $27,088,797 of remaining unspent appropriations is detailed by each applicable Fund in the attached Exhibit A. There are sufficient fund balances and/or ongoing revenue in these funds to support the request. Recommended Action: Adopt Resolution No. 2018-51, "A Resolution of the City Council of the City of Huntington Beach Amending the Fiscal Year 2018/19 Budget to Carry Over Unspent Appropriations from Fiscal Year 2017/18", which incorporates and references the continuation of funding. Exhibit A lists individual capital improvement projects and their respective carry over amounts totaling $27,088,797. Alternative Action(s): Do not approve the recommended action and direct staff accordingly. Analysis: Each fiscal year, there are budgeted capital projects that have not been completed by the close of the fiscal year. The City is required to carry over appropriations into the following fiscal year in order to complete those previously approved and budgeted capital improvement projects. The attached Resolution references Exhibit A: "Carry Over of Projects from FY 2017/18 to FY City of Huntington Beach Page 1 of 2 Printed on 9/12/2018 Page 68 powered by LegistarT File #: 18-296 MEETING DATE: 9/17/2018 2018/19," totaling $27,088,797 across multiple Funds for the amounts necessary to continue work in FY 2018/19 on the various capital projects underway from the previous fiscal year. Attachment 2 "Analysis of Funding Sources for Carry Over Appropriations Fiscal Year 2018/19" provides the estimated fund balances for the various Funds after projected revenues, adopted budget appropriations and carry over appropriations are taken into consideration for FY 2018/19. Environmental Status: Not Applicable. Strategic Plan Goal: Strengthen economic and financial sustainability Enhance and maintain infrastructure Enhance and maintain public safety Improve quality of life Enhance and maintain city service delivery Attachment(s): 1. Resolution No. 2018-51 "A Resolution of the City Council of the City of Huntington Beach Amending the Fiscal Year 2018/19 Budget to Carry Over Unspent Appropriations from Fiscal Year 2017/18" including Exhibit A. 2. Analysis of Funding Sources for Carry Over Appropriations Fiscal Year 2018/19. City of Huntington Beach Page 2 of 2 Printed on 9/12/2018 Page 69 powered by Legistar- RESOLUTION NO. 2018-51 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AMENDING THE FISCAL YEAR 2018/19 BUDGET TO CARRY OVER UNSPENT APPROPRIATIONS FROM FISCAL YEAR 2017/18 WHEREAS, Article V1 of the Huntington Beach City Charter requires the City Manager to present and the City Council to adopt an annual City Budget; and The City Council has received, considered, and adopted the Fiscal Year (FY) 2018/19 budget; and In the FY 2017/18 budget, certain appropriations were made for one-time projects, which are included in the approved Capital Improvement Plan for FY 2017/18; and The total funds for said approved projects were not spent and are thereby continued to FY 2018/19, by project within a business unit and object account. When added to expenditures and encumbrances in FY 2017/18, said carryover shall not exceed the original appropriation for the same project as budgeted in FY 2017/18; and The continuation funding of capital improvement projects from 201.7/18 is for those which were approved in concept, and in accordance with Section 503 and Section 614 of the City Charter; and The construction of capital improvement projects requiring the use of professional services, such as geo-technical, water testing, engineering oversight, project management design, survey, and other required studies, were originally listed in the FY 2017/18 budget resolution. Funding for these professional services is included in the budget for each capital improvement project and is set forth as continuation funding for FY 2018/19, as seen in Exhibit A, NOW, THEREFORE, the City Council of the City of Huntington Beach does resolve as follows: The budget for the City of Huntington Beach for FY 2018/19 is hereby amended to add unspent, unencumbered appropriations as set forth in Exhibit A from FY 2017/18. 18-6814/186563/MV 1 RESOLUTION NO. 2018-51 PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 17th day of Sept®ber e , 20 Mayor *REVIEDPPROVED: APPROVED AS TO FORM: City Attorney Mu- �x INITIATED AND APPROVED: j S( - hief Financial Officer Exhibit A. Continuation Funding of 2018/19 Capital Improvements 18-6814/186563/MV 2 RF9arTrrCN NO. 2018-51 Exhibit A Carry Over of Projects from FY 2017/18 to FY 2018/19 Funding Source Amount to be From FY 2017/18 Department/Fund Description Carried Over (Business Unit) Highway Safety Improvement Program (HSIP) Public Works/995 CC 1464 Hwy Safety Improvement $ 2,059,975 99585001 Public Works/995 CC 1465 Hwy Safety Improvement $ 130,449 99585002 Public Works/995 Bolsa Chica/Pearce Traffic Sig $ 13,713 99590001 Public Works/995 Goldenwest/Heil Signal Modific $ 6,276 99590002 Public Works/995 Gothard/Slater Signal Modifica $ 5,313 99590004 Public Works/995 Newland/Ellis Signal Modificat $ 5,974 99590005 Public Works/995 Signal Interconnect-Newland $ 269,103 99590006 Public Works/995 Newland/Slater Signal Modifica $ 307,213 99590007 Subtotal $ 2,798,016 Hazard Mitigation Grant Program Public Works/1222 Heil Pump Station $ 2,406,848 12228500 Subtotal $ 2,406,848 Project V (Grant) Public Works/1243 Shuttle Service Project V $ 168,080 12439010 Subtotal $ 168,080 Total -All Funds $ 27,088,797 RES11 rrCN NO. 2018r51 Exhibit A Carry Over of Projects from FY 2017/18 to FY 2018/19 Funding Source Amount to be From FY 2017/18 Department/Fund Description Carried Over (Business Unit) Air Quality Fund Public Works/201 Brookhurst Synchronization $ 214,733 20190012 Public Works/201 Magnolia Synchronization $ 199,789 20190013 Subtotal $ 414,522 Traffic Impact Public Works/206 Atlanta Avenue Widening $ 2,116,781 20690002 Subtotal $ 2,116,781 Gas Tax Public Works/207 Bridge Rehabilitation $ 3,573 20790010 Public Works/207 Utica Bicycle Blvd $ 45,139 20790038 Public Works/207 Signal Interconnects $ 57,249 20790041 Public Works/207 Bolsa Chica/Pearce Traffic Sig $ 65,550 20790042 Public Works/207 Goldenwest/Heil Signal Mod $ 26,832 20790044 Public Works/207 Gothard/Slater Signal Mod $ 26,675 20790045 Public Works/207 Gothard/Center Signal Mod $ 24,591 20790046 Public Works/207 Newland/Slater Signal Mod $ 35,100 20790047 Public Works/207 Newland/Ellis Signal Mod $ 36,181 20790048 Public Works/207 Newland Signal Interconnect $ 31,100 20790049 Public Works/207 Residential Overlay 16-17 $ 6,127 20790053 Public Works/207 Residential Curb Ramp $ 17,431 20790054 Public Works/207 Residential Overlay 17-18 $ 990,863 20790055 Subtotal $ 1,366,411 Park Acquisition & Development Community Svcs/209 Edison Park Playground $ 7,861 20945009 Subtotal $ 7,861 Sewer Public Works/210 Slater LS#13 $ 2,466,190 21089015 Subtotal $ 2,466,190 Rehabilitation Loans Office of Bus Dev/215 Youth Shelter Project $ 562,099 21580302 Subtotal $ 562,099 KBOUTIT(K NO. 2018-51 Exhibit A Carry Over of Projects from FY 2017/18 to FY 2018/19 Funding Source Amount to be From FY 2017/18 Department/Fund Description Carried Over (Business Unit) Prop 42 Public Works/219 Design/Construction $ 80,000 21985201 Public Works/219 Atlanta Avenue Widening $ 247,185 21990002 Public Works/219 Utica Bicycle Blvd $ 124,970 21990010 Public Works/219 Downtown Street Lighting $ 95,008 21990423 Public Works/219 Brookhurst-Indianapolis TS Mod $ 55,000 21990424 Subtotal $ 602,163 Quimby Community Svcs/226 Central Park Restrooms $ 1,000,000 22645010 Subtotal $ 1,000,000 Park Development Impact Community Svcs/228 Murdy Park Sports Fields $ 1,390,868 22845003 Community Svcs/228 Edison Playground-Reconfigurat $ 94,849 22845004 Community Svcs/228 Community Center Improvements $ 370,000 22845006 Community Svcs/228 Irby Park Improvements $ 33,797 22845007 Community Svcs/228 HCP Trail Improvements $ 135,000 22845008 Community Svcs/228 HCP Permanent Parking Lot $ 32,685 22845009 Subtotal $ 2,057,199 Infrastructure Non Dept/314 Infrastructure Projects 17-18 $ 1,947,103 31440001 Non Dept/314 OC Sand Replenishment $ 281,966 31440001 Non Dept/314 Infrastructure Central Park $ 314,246 31440002 Community Svcs/314 Main Prom P.S. Improvements $ 41,333 31445003 Public Works/314 Heil Pump Station $ 1,032,099 31488001 Public Works/314 Atlanta Avenue Widening $ 244,456 31490004 Subtotal $ 3,861,203 Water Public Works/506 Water Engeer Design/Const $ 120,000 50685201 Subtotal $ 120,000 RESCIL rrrCN NO. 2D18-51 Exhibit A Carry Over of Projects from FY 2017/18 to FY 2018/19 Funding Source Amount to be From FY 2017/18 Department/Fund Description Carried Over (Business Unit) Water Master Plan Public Works/507 WMP Eng Design/Const $ 252,252 50785201 Public Works/507 Water Security Improvements $ 25,000 50791005 Public Works/507 Corrosion Control $ 55,000 50791016 Public Works/507 Well 1 Replacement $ 30,864 50791030 Public Works/507 Well 14 $ 969,921 50791031 Subtotal $ 1,333,037 West Orange County Water Board (WOCWB) Public Works/508 OC 35 Pipeline Relocation $ 764,438 50885102 Subtotal $ 764,438 Sewer Service Fund Public Works/511 PW Sewer Administration $ 130,000 51185101 Public Works/511 Sewer Line CIP $ 370,482 51189002 Public Works/511 LS#6 Edgewater/Davenport $ 137,679 51189010 Public Works/511 LS#13 Slater/Springdale $ 969,920 51189011 Subtotal $ 1,608,081 OCTA CIP/Grant Public Works/873 OCTA/SIP Grant $ 23,046 87390009 Public Works/873 Atlanta Avenue Widening $ 1,200,000 87390017 Public Works/873 Utica Bicycle Blvd $ 684,260 87390019 Subtotal $ 1,907,306 Bridge Replacement& Rehab (Grant) Public Works/961 Hwy Bridge Replacement& Rehab $ 1,088,835 96185001 Subtotal $ 1,088,835 Master Plan of Arterial Highways (Grant) Public Works/965 Master Plan of Arterial Hwys $ 304,008 96585001 Subtotal $ 304,008 Bridge Preventive Maintenance Program (Grant) Public Works/970 BPMP $ 135,721 97085001 Subtotal $ 135,721 Res. No. 2018-51 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, ROBIN ESTANISLAU, the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a Regular meeting thereof held on September 17, 2018 by the following vote.- AYES: O'Connell, Semeta, Posey, Hardy, Delgleize, Brenden, Peterson NOES: None ABSENT: None RECUSE: None City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach, California Analysis of Funding Sources for Carry Over Appropriations Fiscal Year 2018119 Budgetary Fund Balance Estimated FY 2018/19 FY 2018119 After Carry Undesignated Revised Revised Budgetary Carry Over over Fund Fund Balance * Revenues Expenditures Fund Balance Appropriations Appropriations 201 Air Quality Fund 1,012,711 250,000 (574,863) 687,848 (414,522) 273,326 206 Traffic Impact 4,429,248 100,000 (18,631) 4,510,617 (2,116,781) 2,393,836 207 Gas Tax 2,346,786 3,509,732 (3,960,995) 1,895,523 (1,366.411) 529,112 209 Park Acquisition& Development 299,980 - (256,404) 43,576 (7,861) 35,715 210 Sewer 8,052,294 100,000 (4,503,280) 3,649,014 (2,466,190) 1.182,824 215 Rehabilitation Leans 1,769,952 200,000 (816,807) 1,153,145 (562,099) 591,046 219 Prop 42 1,404,255 1,514,723 (1,717,143) 1,201,835 (602,163) 599,672 226 Quimby 2,986,642 - (1,058,516) 1,928,126 (1,000,000) 928,126 228 Park Development Impact 11,821,162 3,000,000 (1,745,377) 13,075,785 (2,057,199) 11,018,586 314Infrastructure 9,181,875 5,208,000 (7,582,042) 6,807,833 (3,861,203) 2,946,630 506 Water 5,140,226 40,648,515 (41,950,120) 3,838,621 (120,000) 3,718,621 507 Water Master Plan 25,486,600 3,750,000 (12,176,739) 17,059,861 (1,333,037) 15,726,824 508 WOCWB 5,154,204 3,551,866 (7,940,729) 765,341 (764,438) 903 511 Sewer Service Fund 22,056,467 11,617,250 (12,917,894) 20,755,823 (1,608,081) 19,147,742 873 GCTA CIP1Grant 9,233 1,898,073 - 1,907,306 (1,907,306) - 961 Bridge Replacement& Rehab (Grant) (189,100) 1,396,599 (118,665) 1,088,835 (1,088,835) - 965 Master Plan of Arterial Highways (Grant) 98,775 205,233 - 304,008 (304,008) - 970 Bridge Preventive Maintenance Program (Grant) (835,120) 1,691,781 (720,940) 135,721 (135,721) - 995 Highway Safety Improvement Program (HSIP) (26,277) 3,282,193 (457,900) 2,798,016 (2,798,016) - 1222 Hazard Mitigation Grant Program (13,513) 2,476,759 (56,398) 2,406,848 (2,406,848) - 1243 Project V(Grant) - 233,733 (65,653) 168,080 (168,080) - Total Requested Carry Over Appropriations t27,088,797) 'Estimated Fund Balance as of 7/1118 Page 76