HomeMy WebLinkAboutAir Quality Management District Subvention Funds of $61,925.7`, irk) .5 �-J
Council/Agency Meeting Held: 4Z aZ2,012—
Deferred/Continued to:
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Council Meeting Date:
❑ Denied
February 21, 2012 I Department ID Number: PW 12-011
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SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Fred A. Wilson, City Manager
PREPARED BY: Travis K. Hopkins, PE, Director of Public Works
SUBJECT: Appropriate Air Quality Management District (AQMD) Subvention
Funds of $61,925.70 for professional services related to the
Circulation Element Update
Statement of Issue: Funds previously appropriated for professional services to complete
the Circulation Element Update are no longer available. A substitute appropriation is needed
to reimburse our current consultant for services already rendered and for minor additional
services.
Financial Impact: The recommended action will appropriate $61,925.70 from the Air
Quality Management District Subvention Fund, Account No. 20185201.82700. Sufficient
funds are available in the account to meet this obligation.
Recommended Action: Motion to:
Appropriate $61,925.70 from the Air Quality Management District Subvention Fund to
reimburse consultant services related to the Circulation Element Update.
Alternative Action(s): Do not appropriate the funds and direct staff to identify other means
of meeting the City's obligation on this project and complete the effort.
HB -83- Item 12. - 1
REQUEST FOR COUNCIL ACTION
MEETING DATE: 2/21/2012 DEPARTMENT ID NUMBER: PW 12-011
Analysis: Staff in Public Works and the Planning and Building Department, have been
working on an update to the Circulation Element of the General Plan for'the past several
years. Progress on this effort has been slowed over time due to competing priorities and
some minor contracting challenges. Despite those challenges, the effort is nearing
completion with most of the work efforts completed including a substantial portion of the
environmental processing. One of the most significant efforts in the project was the
completion of detailed technical studies related to traffic and the structure of the updated
Circulation Element. Our consultant, Austin -Foust Associates (AFA), completed the vast
majority of their efforts, but had not been paid the final 10 percent of the fees earned pending
completion of the project.
The delays encountered throughout the project resulted in a staff error where funds
previously available to reimburse AFA for their efforts were not carried forward in the budget
process and are no longer appropriated for the effort. The project effort was entirely funded
through the Traffic Impact Fee fund. In the meantime, reprogramming of funds has made
funds unavailable in the Traffic Impact Fee Fund. However, the need to reimburse the
consultant still remains. The total amount owed to the consultant is $56,525.70.
Additionally, the annexation of Sunset Beach requires several sections and diagrams within
the draft Circulation Element be revised to reflect the new City Limits and streets. A minor
amount of additional work is required from our consultant to make these changes with an
additional fee of $5,400.
Staff has evaluated the options available for meeting our obligation on this effort and
determined that the effort is eligible for funding under the Air Quality Management District
(AQMD) Subvention Funding program. The City receives funds annually from the AQMD to
fund projects that reduce emissions or lead to emission reductions. Significant elements of
the Circulation Element directly implement programs or develop policies that reduce vehicle
congestion and promote the use of alternative forms of transportation such as transit, bicycle
and personal electric vehicle use. Staff believes that funding less than 10 percent of the
overall Circulation Element effort using AQMD funds is reasonable and justified. The City
receives approximately $240,000 each year in funds under this program and funds several
efforts each year ranging from bike valet services Downtown, to retrofitting particulate traps
on diesel powered City vehicles.
Environmental Status: An environmental impact report is currently being processed for the
Circulation Element Update.
Strategic Plan Goal: Maintain and Enhance Public Safety
Attachment(s):
Item 12. - 2 Hs -84-