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NATIONAL ENGINEERING TECHNOLOGY CORP - 2000-05-01
(12) May 1, 2000 - Council/Agency Agenda - Page 12 including the contract amount of $42,850; anticipated construction change orders of $4,285 and supplemental expenditures of $6,865. Submitted by the Public Works Director. Funding Source: CDBG funds in Wheelchair Access Ramp Account. [Approved 7-0] E-9. (City Council) Approve and Accept State Proiect Grant PT0025, Office of Traffic Safety (OTS) Speed Enforcement — Collision Reduction, Target Speeding, Conductina DUI Checkpoints and Radar Equipment — Police Department - Approve Appropriation of Funds (340.80) —1. Approve and accept Project Grant PT0025 between the State of California Office of Traffic Safety and the City of Huntington Beach; and 2. Approve the appropriation of $113,068 from the unreserved, undesignated General Fund balance, to be reimbursed by the grant from the Office of Traffic Safety; and 3. Authorize the expenditure of funds not to exceed $113,068 to target speeding and conduct DUI checkpoints and pay for radar equipment. Submitted by the Police Chief. Funding Source: Fully reimbursable grant award of $113,068 for 4/1/00 through 6/30/01. Local match is not required. [Approved 7-0] E-10. (City Council) Approve Professional Services Contract with National Engineering Technology Corporation (NET) - Consultant for Intelligent Transportation Systems Design Services for 1-405 Multi -Jurisdictional Smart Corridor and Caltrans District 12 Intertie Project — Adopt Resolution No. 2000-46 Authorizing Execution of Program eo� Supplement No. M009 to Agreement (600.10) —1. Approve the selection of National �� ,6p . Engineering Technology Corporation (NET) for Intelligent Transportation Systems Design JJ Services for the 1-405 Multi -Jurisdictional Smart Corridor and Caltrans District 12 Intertie Project; and 2. Approve the Professional Services Contract Between the City of Huntington Beach and National Engineering Technology Corporation for Consulting Services Related to 1-405 Smart Corridor and Caltrans District 121ntertie Project and authorize the Director of Public Works to expend $368,532 to cover the Intelligent Transportation Systems Design Services contract costs; and 3. Approve Resolution No. 2000-46 — "A Resolution of the City of Huntington Beach Authorizing the Mayor and City Clerk to Execute Program Supplement No. M009 to Agreement No. 12-5181 for the 1-405 Multi -Jurisdictional Smart Corridor and Caltrans District 12 — Intertie Project" thereby authorizing execution of Program Supplement No. M009 to Administering Agency — State Agreement for Federal Aid Projects, No. 12-5181. Submitted by the Public Works Director. Funding Source: Total project cost is $1.6 million including $791,640 from the Federal Highway Administration (FHWA), $600,000 from City Measure M funds. The City's Measure M funds were previously approved by the City Council. [Approved 7-0] CITY OF HUN` INGTON BEACH 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK CONNIE BROCKWAY CITY CLERK LETTER OF TRANSMITTAL OF ITEM APPROVED BY THE CITY COUNCIL/ REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH DATE: ee p 7-1 City, State, Zip See Attached Action Agenda Item DEPARTMENT: / REGARDING: / //4.: Date of Approval Enclosed For Your Records Is An Executed Copy Of The Above.Referenced Agenda Item. Remarks: Connie Brockway City Clerk Attachments: Action Agenda Page Agreement ✓ Bonds Insurance RCA Deed Other CC: , t� &"'6/' L" &. N e Depart//m��ent RCA Agreement Insurance Other ,,// // �t/�U.S�('U ��/�dr) ✓ .&- Name J Department RCA Agreement Insurance Other Name Department RCA Agreement Insurance Other Name Department RCA Agreement Insurance Other Risk Management Dept Insurance G:Followup/Letters/coverltr (Telephone: 714-536-5227 ) ATTACHMENT 1 April 13, 2000 Our Ref: Z4-8431 Mr. Jose Alire City of Huntington Beach Department of Public Works 2000 Main Street Huntington Beach, CA 92648 Subject: 1-405 Multi -jurisdictional Smart Corridor Project: NET Corporate Policy on Binding Signatures for Contracts Dear Mr. Alire: It is my understanding that the Legal Department for the City of Huntington Beach desires a copy of the corporate resolution indicating that the current contract signatories, Ms. .Jeneane Prince, Systems Division Vice President, and Ms. Teri Parola, Western Regional Vice President are authorized to bind the company. It is NET's internal policy that corporate resolutions cannot be released outside the company, however I can reiterate the policy stated therein. All contracts require two signatures from an authorized list of corporate positions. The Chief Executive Officer or President and one person from a list of positions that includes any Vice President, or any two persons from the list that includes any Vice President can sign contracts. As Ms. Prince and Ms. Parola are both company Vice Presidents, they fulfill NET's internal requirement to bind the company in contract agreements. Please call the undersigned with any questions you may have regarding the above policy. NET looks forward to working with the City of Huntington Beach on this project. Sincerely, National Engineering Te ehnogy Corporation C . hris Zu k National perations Manager CZ/bwc cc: T. Parola B. Churchill File National Engineering Technology Corporation 14320 Firestone Boulevard Suite 100 La Mirada, CA 90638 (714) 562-5725 Fax (714) 562-5728 APPROVED AS TO FORM: GAIL HUTTOd, City Attorney By:, �1� EXHIBIT #A PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY. OF HUNTINGTON BEACH AND NATIONAL ENGINEERING TECHNOLOGY CORPORATION FOR CONSULTING SERVICES RELATED TO I-405 SMART CORRIDOR AND CAL TRANS DISTRICT 12 INTERTIE PROJECT THIS Agreement is made and entered into this 1st day of May 2000, by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and NATIONAL ENGINEERING TECHNOLOGY CORPORATION (N-E-T), an Illinois corporation hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to provide professional design consulting services for I-405 Multi -jurisdiction Smart Corridor and Caltrans District 12 Intertie Project; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform said services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. SCOPE OF WORK CONSULTANT shall provide all services as described in the Work Plan attached hereto as Exhibit "A," and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." 00agree/j mp/k/n ad on al/3/29/00 CONSULTANT hereby designates Bruce Churchill, Senior Project Manager, who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 3. TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to - commence as soon as practicable after the execution of this Agreement and all tasks specified in Exhibit "B" shall be completed no later than twelve (12) months from the date of this Agreement. These times may be extended with the written permission of CITY. The time for performance of the tasks identified in Exhibit "B" are generally to be shown in the Scope of Services on the Work Program/Project Schedule. This schedule may be amended to benefit the PROJECT if mutually agreed by CITY and CONSULTANT. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT a fee not to exceed Three Hundred Sixty Eight Thousand Five Hundred Thirty Two Dollars ($368,532.00). 5. PRIORITIES In the event there are any conflicts or inconsistencies between this Agreement, the CITY's RFP, or the CONSULTANT's Proposal, the following order of precedence shall govern: 1) Agreement, 2) the CONSULTANT's Proposal, and 3) the CITY's RFP. 00agree/jmp/k/national/3/29/00 2 6. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A," or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 7. METHOD OF PAYMENT A. CONSULTANT shall be entitled to progress payments toward -the fixed fee set forth herein based on a monthly technical memo that demonstrates progress toward completion of task submittal with an invoice. B. Delivery of work product: A copy of every memorandum, letter, report, calculation and other documentation prepared by CONSULTANT shall be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. Any such product which has not been formally accepted or rejected by CITY shall be deemed accepted. C. CONSULTANT shall submit to CITY an invoice for each progress payment due. Such invoice shall: 1) Reference this Agreement; 2) Describe the services performed; 3) Show the total amount of the payment due; 4) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and 00agree/jmp/k/national/3/29/00 3 5) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall promptly approve.the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify'CONSULTANT in writing of the reasons for non -approval within seven (7) calendar days of receipt of the invoice, and the schedule of performance set forth in Exhibit."B" shall be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement is terminated as provided herein. D. Any billings for extra work or additional services authorized by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. 8. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that all materials prepared hereunder, including all original drawings, designs, reports, both field and office notices, calculations, maps, memoranda, letters and other documents, shall be turned over to CITY upon termination of this Agreement or 00agree/jmp/k/nationa1/3/29/00 4 upon PROJECT completion, whichever shall occur first. In the event this Agreement is terminated, said materials may be used by CITY in the completion of the PROJECT or as it otherwise sees fit. Title to said materials shall pass to CITY upon payment of fees determined to be earned by CONSULTANT to the point of termination or completion of the PROJECT, whichever is applicable. CONSULTANT shall be entitled to retain copies of all data prepared hereunder. 9. HOLD HARMLESS CONSULTANT shall protect, defend, indemnify and save hold harmless CITY, its officers; officials, employees, and agents from and against any and all liability, loss, damage, expenses, costs (including without limitation, costs and fees of litigation of every nature) arising out of or in connection with CONSULTANT's performance -of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents -or employees except such loss or damage which was caused by the sole . negligence or willful misconduct of CITY. CITY shall be reimbursed by CONSULTANT for all costs and attorney's fees incurred by CITY in enforcing this obligation. 10. WORKERS' COMPENSATION INSURANCE Pursuant to California Labor Code Section 1861, CONSULTANT acknowledges awareness of Section 3700 et seq. of said Code, which requires every employer to be insured against liability for workers' compensation; CONSULTANT covenants that it will comply with such provisions prior to commencing performance of the work hereunder; and shall indemnify, defend and hold harmless CITY from and against all claims, demands, payments, suit, actions, proceedings, and judgments of every nature and description, including attorney's fees and costs presented, brought or recovered against the CITY, for or on account of any liability under any of 00agree/jmp/k/nati onal/3/29/00 said acts which may be incurred by reason of any work to be performed by CONSULTANT under this Agreement. CONSULTANT shall maintain workers' compensation insurance in an amount of not less than One Hundred Thousand Dollars ($100,000) bodily injury by accident, each occurrence, One Hundred Thousand Dollars ($100,000) bodily injury by disease, each employee, Two Hundred Fifty -Thousand Dollars ($250,000) bodily injury by disease, policy.limit. CONSULTANT shall require all subcontractors -to provide such workers' compensation insurance for all of the subcontractors' employees. CONSULTANT shall furnish to CITY a certificate of waiver of subrogation under the terms of the workers' compensation insurance and CONSULTANT shall similarly require all subcontractors to waive subrogation. 11. GENERAL LIABILITY INSURANCE In addition to the workers' compensation insurance and CONSULTANT's covenant to indemnify CITY, CONSULTANT shall obtain and furnish to CITY, a policy of general public liability insurance, including motor vehicle coverage covering the PROJECT. The policy shall indemnify CONSULTANT, its officers, agents and employees, while acting within the scope of their duties, against any and all claims arising out of or in connection with the PROJECT, and shall provide coverage in not less than the following amount: combined single limit bodily injury and property damage, including products/completed operations liability and blanket contractual liability, of $1,000,000 per occurrence. If coverage is provided under a form which includes a designated general aggregate limit, the aggregate limit must be no less than $1,000,000 for this PROJECT. The policy shall name CITY, its agents, its officers, employees and volunteers as Additional Insureds, and shall specifically provide that any other 00agree/jmp/k/nationa1/3/29/00 6 insurance coverage which may be applicable to the PROJECT shall be deemed excess coverage and that CONSULTANT's insurance shall be primary. Under no circumstances shall the above -mentioned insurance contain a self - insured retention, or a "deductible" or any other similar form of limitation on the required coverage. 12. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall furnish a professional liability insurance -policy, covering the work performed by it hereunder. Said policy shall provide coverage for CONSULTANT's professional liability in an amount not less than $1,000,000 per occurrence and in the taggregate. A claims -made policy shall be acceptable if the policy further provides. that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following project completion, including the requirement of adding all additional insureds. C. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. D. The reporting of circumstances or incidents that might give rise to future claims. 00agree/jmp/k/national/3/29/00 7 13. CERTIFICATES OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY certificates of insurance subject to approval of the City Attorneyevidencing the foregoing insurance coverages as -required by this Agreement; the certificates shall: A. . provide the name and policy number of each carrier and policy; B. shall state that the policy is currently in force; and C. - shall promise that such policies shall not -be -suspended, voided -or canceled by either party, reduced in coverage or in limits except after thirty (30) days prior written notice; however, ten (10) days prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverages in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverages shall not derogate from the provisions for indemnification of CITY by CONSULTANT under the Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of all said policies of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on all insurance hereinabove required. 14. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of the CITY. CONSULTANT shall secure at its expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and 00agree/jmp/k/nationa1/3/29/00 8 other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the services to be performed hereunder. 15. . CALIFORNIA FAIR EMPLOYMENT AND HOUSING ACT .CONSULTANT agrees to comply with all requirements and utilize fair employment practices.in accordance with the California Government Code Sections 12900 et seq. 16. CALIFORNIA PREVAILING WAGE LAW. The CITY has ascertained from the director of Industrial Relations of the State of California the general prevailing rate of per diem wages and the general prevailing rate for legal holiday and overtime work in the locality in which the work is -to be performed for each craft or type of work needed to execute Ahis Agreement, and the same has been set forth by resolution on file in -the office of the City Clerk of CITY. CONSULTANT and -any subcontractor under it shall pay not less than said prevailing wage rates to all workers employed on this public Works Agreement, as required by California Labor Code Sections 1771 and 1774. In accordance with the provisions of Section 3700 of the California Labor Code, CONSULTANT agrees to secure payment of compensation to every employee. 17. CALIFORNIA PREVAILING WAGE LAW - PENALTY Pursuant to this Agreement and in accordance with Section 1774 and 1775 of the California Labor Code, CONSULTANT shall, as penalty to CITY, forfeit twenty-five dollars ($25) for each calendar day or portion thereof for each worker paid (either by CONSULTANT or any of its subcontractors) less than the prevailing wage rate established for that particular craft or type of work. 00agree/jmp/k/national/3/29/00 9 18. CALIFORNIA EIGHT -HOUR LAW California Labor Code, Sections 1810 et seq, shall apply to the performance of this Agreement; thereunder, not more than eight (8) hours shall constitute one day's work and CONSULTANT and each subcontractor employed by its hereunder,. shall not -require more.than eight (8) hours of labor per day or forty (40) hours per week from any one person employed by it hereunder, except as stipulated in California Labor Code Section 1815. CONSULTANT and each subcontractor employed by it hereunder shall, in accordance with California Labor Code section 1812, keep an accurate record, open to inspection at all reasonable hours, showing the name and actual hours worked each calendar day and each calendar week by each worker employed in connection with the PROJECT. 19. CALIFORNIA EIGHT HOUR LAW- PENALTY Pursuant to this Agreement and in accordance with California Labor Code Section 'l813, CONSULTANT shall, as a penalty to CITY, forfeit twenty-five dollars ($25) for each worker employed hereunder by CONSULTANT or any subcontractor for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one (1) calendar day or forty (40) hours in any one (1) calendar week in violation of California Labor Code Section 1815. 20. PAYMENT OF TRAVEL AND SUBSISTENCE ALLOWANCE Section 1773.8 of the California Labor Code, regarding the employment of apprentices, is applicable to this PROJECT. 21. EMPLOYMENT OF APPRENTICES Section 1777.5 of the California Labor Code, regarding the employment of apprentices, is applicable to this PROJECT. 00agree/jmp/k/nationa1/3/29/00 10 22 PAYROLL RECORDS CONSULTANT agrees to keep accurate payroll record showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice or worker employed by it in connection with the PROJECT and agrees to require each of its subcontractors to do the same. CONSULTANT further agrees that its payroll records and those of its subcontractors, if any, shall be available at all reasonable times to the CITY, and the employee or his representative, and the Division of Labor Standards Enforcement and the . Division of Apprenticeship Standards, -and. to comply with all of the provisions of California Labor Code Section 1776, in general. 23. FEDERAL PARTICIPATION The PROJECT pursuant to which the work covered by this Agreement is being executed is being assisted by the United States of America. Several contract provisions embodied herein are included in this Agreement in accordance with the provisions applicable to such federal assistance. As federal funds are financing all or part of this work, all of the statutes, rules and regulations promulgated by the Federal Government and applicable to the work will apply, and CONTRACTOR agrees to comply therewith. 24. DAVIS-BACON ACT CONSULTANT agrees to pay and require all subcontractors to pay all employees on said PROJECT a salary or wage at least equal to the prevailing rate of per diem wage as determined by the Secretary of Labor in accordance with the Davis -Bacon Act (40 USC section 176a, et seq.) for each craft or type of worker needed to perform this Agreement. 00agree/jmp/k/nationa1/3/29/00 11 CONSULTANT agrees to comply with all applicable federal labor standards provisions; said provisions are incorporated herein by this reference. 25. DISCRIMINATION, MINORITIES, ALIENS CONSULTANT shall not discriminate nor allow its employees, agents, principals, or, subcontractors to discriminate against any employee or applicant:for,employment on the basis of race, religious creed, national origin or sex. CONSULTANT shall take affirmative steps to hire local qualified minority individuals when job, opportunities occur and utilize local business firms when possible. 26. EQUAL EMPLOYMENT OPPORTUNITY The CONSULTANT will comply with all provisions of Executive Order 11246, entitled "Equal Employment Opportunity," and amended by Executive Order 11375, and as supplemented in Department of Labor regulations (41 CFR part 60). CONSULTANT is required to have an affirmative action plan which declares that it does not discriminate on the basis of race, color, religion, creed, national origin, sex or age to ensure equality of opportunity in all aspects of employment. Section 503 of the Rehabilitation Act of 1973 (29 USC Section 701, et seq.) prohibits job discrimination because of handicap and requires affirmative action to employ and advance in employment qualified handicapped workers. Section 402 of the Vietnam Era Veterans Readjustment Assistance Act of 1974 (38 USC Section 219 et seq.)prohibits job discrimination and requires affirmative action to comply and advance in employment (1) qualified Vietnam veterans during the first four (4) years after their discharge and (2) qualified disabled veterans throughout their working life if they have a thirty percent (30%) or more disability. 00agree/jmp/k/national/3/29/00 12 To ensure compliance with these requirements, the CONSULTANT shall provide the CITY its written affirmative action plan prior to commencement of work. The CONSULTANT is required to provide the CITY with a listing of its subcontractors together with a completed affirmative action program from each subcontractor when applicable. 27. COPELAND "ANTI -KICKBACK" ACT CONSULTANT and its subcontractors shall comply with the provisions of the Copeland "Anti -Kickback" Act (18 USC Section 874), as supplemented. in Department of Labor regulations, which Act provides that each shall be prohibited from including, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he is otherwise entitled. 28. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT The CONSULTANT shall comply with the provisions of Section 103 and 107 of the contract Work Hours and Safety Standards Act (40 USC 327 et seq.) as supplemented by Department of Labor regulations (29 CFR, part 5). Under Section 103 of the Act each CONSULTANT shall be required to compute the wages of every mechanic and laborer on the basis of a standard workday of eight (8) hours and standard workweek of forty (40) hours. Work in excess of the standard workday or workweek is permissible provided that the worker is compensated at a rate of not less than 1-1/2 times the basic rate of pay for all hours worked in excess of eight (8) hours in any calendar day or forty (40) hours in the workweek. Section 107 of the Act is applicable to construction work and provides that no laborer or mechanic shall be required to work in surroundings or under working conditions which are unsanitary, hazardous, or dangerous to his health and safety as determined under construction, safety and health standards promulgated by the secretary of Labor. These requirements do not apply to the 00agree/jmp/k/nationa1/3/29/00 13 purchase of supplies or materials or articles ordinarily available on the open market or contracts for transportation. 29. OWNERSHIP OF SOFTWARE The ownership of any software being provided pursuant to this Agreement is subject to the CITY's execution of and compliance with the attached and incorporated manufacturer software license ("Exhibit C"). In the event of any conflict between this Agreement, including any of its other exhibits, and said Exhibit C, said software license:shall prevail. 30. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of the CITY, become its property and shall be delivered to it by CONSULTANT. 31 ASSIGNMENT AND SUBCONTRACTING This Agreement is a personal service contract and the supervisory work hereunder shall not be delegated by CONSULTANT to any other person or entity without the express written consent of CITY. 32. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 00agree/jmp/k/nationa1/4/4/00 14 33. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 34. NOTICES Any notice or special instructions required to be given in writing under this Agreement shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY's Director of Public Works as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, addressed as follows: TO CITY: Director of Public Works City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 35. MODIFICATION TO CONSULTANT: Bruce Churchill, Senior Project Manager National Engineering Technology Corporation 14320 Firestone Boulevard, Suite 100 La Mirada, CA 90638 No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 36. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 00agree/jmp/k/national/3/29/00 15 37. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT. understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment. of any legal services expenses incurred by CONSULTANT. 38. ATTORNEY'S FEES In the event suit is brought by either party to enforce the terms and provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees. REST OF PAGE NOT USED 00agree/jmp/k/national/3/29/00 16 APR-04-2000 14:33 HUNTINGTON BEACH 714 374 1573 P.17i17 39. ENTIRETY The Agreement contains the entire agreement between the parties respecting the subject matter of this Agreement and supercedes all prior understanding and agreements whether oral or in writing. The foregoing, and Exhibits "A," "B" and "C" attached hereto, set forth the entire Agreement between the parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized offices the day, month and year first above written. NATIONAL ENGINEERING CITY OF HUNTINGTON BEACH, a TECHNOLOGY CORPORATION, municipal corporation of the State of California By: searant ie Pr.'nr�'_ Division V. P.print name ITS: (circle one) Chairman/Presidcnt/Vice President AND By: %P i, ila,-o / re _„ Regional V. P.print name -ITS: (circle one) Secretury/Chief Financial Officer/Asst. Secretary — Treasurer REVIEWED AND APPROVED: Ci Administrator ATTEST: L4w.� 04a/ City Clerk APPROVED AS TO FORM: City Attorney PNUJ II�r ED4AND AP VED: Director of Public Works 00 a grt c/j mp /k/n a ti u n u l/3 / 29 /00 17 TOTAL P.17 2 WORK PLAN 2.1 Task Descriptions Task 1 — Design of multi -purpose communication system between the City of Huntington Beach TMC and the proposed CCTV cameras along the 1-406 This task includes the preparation of plans, specifications and construction cost estimate for the installation of a fiber optic communication system between the CCTV camera locations and the Huntington Beach TMC. A Preliminary Design Report (PDR) is developed that includes the design approach for a communications system, including the design criteria related to cable routing, bandwidth requirements (both present and future), construction details such as trenching, boring, and locations of pull boxes. Various communications technologies are also assessed and a solution is recommended for the preparation of a PS&E package. The PS&E package contains the conduit and cable routing plans, fiber assignment tables, communications equipment specifications and interconnection diagrams, and construction cost estimate. Task 2 - Design and implementation of an integrated workstation and map -based Graphical User Interface (GUI) software This task consists of the development and implementation of software for the Cities' Integrated Workstations. The high-level design is the first step in this task, which takes the Functional Requirements and System Architecture Report a step further with a software design. This design defines objects and services that are employed by the Integrated Workstation system. The next step in the process is the coding and testing of all software modules followed by installation and integration at the TMC sites. This task also includes the procurement of computers, communications equipment,.and off -the -shelf software. The Huntington Beach TMC facility improvement plan is also performed in this task. An assessment is done to determine the City's needs and a drawing is produced which re -uses the existing space. Task 3 - Communication Intertie Design This task consists of the development of a communication system design for the Intertie link between agencies. The bandwidth requirements are established for data and video exchange and a suitable design is recommended. This design includes the selection of communications technologies and equipment specifications based on design criteria such as bandwidth requirements (present and future), cost efficiency, compatibility with the Integrated Workstation system, and consistency with emerging District 12 Intertie communication standards. This task also includes the procurement, installation, and integration of the communications equipment, prior to software system integration. Task 4 - Overall System Integration This task consists of project management, including budgets tracking and schedules monitoring and regular status meetings with the City. Also, system documentation is developed in this task along with training for City staff that will be operating the Integrated Workstation. Finally, system acceptance testing is also performed in this task, which initiates official operation of the system. 1-405 Multi jurisdictional Smart Corridor and Caltrans District 12 Intertie Project Proposal for Consultant Services (Rev. 4) March 28, 2000 Task 5 — Additional Functional Integration System Maintenance - This task provides the City with maintenance services provided by the computer manufacturer for the computer hardware and the COTS and Internet applications software by NET. Additional Operator Workstations - This task provides the City with one additional integrated workstation located in the City TMC with. the Map -based Graphical User Interface (GUI), and software license for up to 5 integrated workstations. Large Screen Display - This task provides the City with a large screen projector to display the integrated workstation map display in the City Hall lobby. Additional Functional Integration Activities - This task is an optional task that provides the capability to add functionality as required by the City of Huntington Beach throughout the Intertie project. 2.2 Detailed Task Descriptions The following sections present detailed task descriptions for each of the recommended work activities to be undertaken. The task descriptions are very detailed in nature and are intended to precisely describe our proposed work plan approach. The task descriptions are formatted as follows: Title: As noted on the project schedule. Purpose: Defines the objective of the task. City Responsibilities: Details the documentation, information or personnel input required, from the City of Huntington Beach Project Manager, to complete the work. Approach: Defines our proposed approach to perform the work involved in completing the task. NET Responsibilities: Identifies any technical memoranda, reports plans, specifications, cost estimates, and software modules produced through the completion of the subject task required from NET. Assumptions: List of any assumptions made in defining the task. The task descriptions are structured in a bullet format for clarity. This format enables a significant amount of information in a concise, easy to read and cross-reference format. 1-405 Multi jurisdictional Smart Corridor and Caltrans District 12 Intertie Project Proposal for Consultant Services (Rev. 4) March 28, 2000 2 2.2.1 Task 1 — Design of multi -purpose communication system between the City of Huntington Beach TMC and the proposed CCTV cameras along the 1-405 Purpose: • To prepare plans, specifications, and engineering cost estimate for the construction of communication system between the CCTV cameras along the 1-405 freeway and the Huntington Beach City Hall, including provisions for the future District 12 fiber optic Intertie link. Approve test reports for Fiber -Optic cables. City Responsibilities: • Request for Proposal - Scope of Work. • "As-builts" for Intersection Geometries and Traffic Signals. • Provide the latest Underground Utility Plans. • Provide the latest list of Utility companies in Huntington Beach. • Provide outline for a Utility Information Request form. • Provide Caltrans Plans and Specifications for the 1-405 CCTV Installation Project and splice location. • . Provide City ITS Element Master Plan, if available. • Provide City Standard Plans and Special Provisions. • Provide City of Huntington Beach AutoCAD Guidelines. • The City of Huntington Beach Project Manager to provide contact list for kick-off -meetings. • The City of Huntington Beach Project Manager to plan check and return within three weeks. • The City of Huntington Beach Project Manager to manage the construction phase for the installation of Multi -Purpose Communications System. • Provide all shop drawings submitted by the installation contractor. • Provide the Optical Time Domain Reflectometer, for the Fiber Optic cable, reports at four stages of construction. Provide Pre -Job notice to NET Project Manager. • Process progress payments per as described in RFP. Approach: • NET Project Manager to arrange, schedule, attend, and manage kick-off meeting, for Task 1, with all contacts per list provided by City of Huntington Beach Project Manager within two weeks from notice to proceed. • Prepare Preliminary Design Report (PDR), based on kick-off meeting requirements. Preliminary Design Report shall address design recommendations for conduit routing, number of fibers, fiber optic communications equipment, type of pull boxes, type of splice cabinets, and future fiber optic Intertie requirements. 1-405 Multi jurisdictional Smart Corridor and Caltrans District 12 Intertie Project Proposal for Consultant Services (Rev. 4) March 28, 2000 3 • Verify location of all existing underground utilities identified by the City of Huntington Beach. • Send Utility Information Request to all utility companies for verification of all existing utilities (Size, depth, etc.), lead time required if complete relocation is necessary, new or replacement work proposed by utility company, and utility company contact and phone number. • Update all plans to reflect utility information supplied by utility companies. • Prepare base maps showing existing traffic signal, lighting systems, and underground utilities on intersection geometries. • Identify available existing interconnect conduits that can be used for new fiber optic cables. • Design communications conduit routing plans, including splice vault and pull box locations. • Prepare detail sheets showing communications equipment interconnection diagrams, equipment rack elevations, and fiber optic cable assignments. • Prepare contract specifications based on City standards and Caltrans standards, including the use of the metric system. • Submit an Encroachment Permit Application to Caltrans for approval with Huntington Beach approved Plans and Specifications. • Coordinate with Caltrans District 12 Electrical Systems Branch and Caltrans Permit Branch to facilitate the acquisition of a required Encroachment Permit for completion of the construction contract to install fiber optic cable between the Caltrans fiber optic trunk line along the 1-405 freeway and City Hall. This coordination consists of any meetings required by Caltrans staff, as well as any meetings required by Caltrans Permit Department for NET to obtain an Encroachment Permit for the City of Huntington Beach. NET Responsibilities: Preliminary Design Report for PS&E delivered to the City of Huntington Beach Project Manager two weeks after the kick-off meeting. • 60% Plans, Specifications, and Estimate (PS&E) delivered to the City of Huntington Beach Project Manager four weeks after acceptance of the PDR. 95% Plans, Specifications, and Estimate (PS&E) Package delivered to the City of Huntington Beach Project Manager three weeks after receipt of City Plan Check Comments on 60% PS&E submittal. Final Plans, Specifications, and Estimate (PS&E) Package delivered to the City of Huntington Beach Project Manager one week after receipt of City Plan Check Comments on the 95% PS&E submittal. Response from Utility Information Request shall be submitted with the Final PS&E. Electronic Copy of Final PS&E Package including AutoCAD files per City of Huntington Beach Guidelines within one week after approval of Final PS&E. Submit an Encroachment Permit Application to Caltrans for approval, with Huntington Beach approved.PS&E, within one week after approval of Final PS&E. • Obtain, on behalf of the City of Huntington Beach, a Caltrans Encroachment Permit. 1-405 Multi -jurisdictional Smart Corridor and Caltrans District 12 Intertie Project Proposal for Consultant Services (Rev. 4) March 28, 2000 4 • NET technical staff to review and comment on all shop drawings submitted by contractor within one week of receipt of said plans. NET technical staff to attend Pre -Job meeting at the beginning of construction. • NET technical staff shall submit, to the Huntington Beach Project Manager within one week of receipt, approval for all of the Optical Time Domain Reflectometer (OTDR) reports at the following stages of construction: ✓ From the manufacturer before shipping. ✓ On the reel at the job location before installation. ✓ After cable installation. ✓ After splices are installed. • Submit to the Huntington Beach Project Manager invoices for task 1 no later than one week after completion of task 1. 2.2.2 Task 2 - Design and implementation of an integrated workstation and map -based Graphical User Interface (GUI) software Purpose: • To design, code, test, and install an Integrated Workstation including Intertie software and graphical user interface. City Responsibilities: • Request for Proposal - Scope of Work. • Proposal - Technical Approach. • Arrange access to all facilities for equipment installation by NET. • Review Functional Requirements, Architecture Report, and return to NET within two weeks. • Review the Equipment Procurement List, Interface Control Document, the detailed list for all of the software, and return to NET within one week. • Approve the Equipment Procurement List, Interface Control Document, and the detailed list for all of the software. • The Huntington Beach Project Manager to Process, for approval and signature, License agreements within three weeks from receipt of each agreements for all project partners. • The BI-Trans Quicnet/4 ATMS System to be fully operational. • Obtain Co -Operative agreements with project partners before deployment of equipment and software. • Review Acceptance Report and return to NET within two weeks. • Process progress payments per as described in RFP. 1-405 Multi jurisdictional Smart Corridor and Caltrans District 12 Intertie Project Proposal for Consultant Services (Rev. 4) March 28, 2000 5 Approach: • Document functional requirements for the 1-405 Smart Corridor system. • Develop a suitable system architecture that satisfies the stated functional requirements and is compatible with the Regional Architecture. • Document system architecture in a report that specifies hardware components, configuration, and a high-level software design showing system modules and associated data flow diagrams. • Code and unit test each software element. The code is written per the NET software coding standards, which defines the standards for object naming conventions, use of classes and methods, header files requirements, and commenting conventions. • Procure TMC hardware and COTS as defined in the System Architecture Report. • Submit a detailed list for all of the software, to be used in this task, to the Huntington Beach Project Manager for approval. • Install computers and off -the -shelf software at each agency TMC site. • Provide functional Integrated Workstation software at each site and prepare for end -to -end integration. This includes each functional subsystem, such as CCTV, CMS, traffic data, and workstation map display. • Operator Workstation Graphical User Interface will include a map display and multiple (4 minimum) simultaneous video surveillance image windows to be overlaid on map display. . • Provide QuicNet 4 traffic signal system legacy bridge software to extract arterial system detector data (available volume, occupancy, and speed) from pre -defined arterials in the City of Huntington Beach and make it available for local display and remote display at the project partner agency integrated workstations, TraveITIP, and the future Showcase network. NET will coordinate with BI-Trans Systems directly on this effort. - NET Responsibilities: • Draft Functional Requirements and System Architecture Report shall be submitted to the Huntington Beach Project Manager six weeks after issuance of Notice to Proceed. • Final Functional Requirements and System Architecture Report shall be submitted to the Huntington Beach Project Manager two weeks after receipt of comments by the City on the draft version. • Equipment Procurement List and a detailed list for all of the software shall be submitted to the Huntington Beach Project Manager ten weeks after issuance of Notice to Proceed. • Submit to the Huntington Beach Project Manager the License Agreements for all approved software, one week after software approval. • Interface Control Document (ICD) shall be submitted to the Huntington Beach Project Manager twenty weeks after issuance of Notice to Proceed. 1-405 Multi jurisdictional Smart Corridor and Caltrans District 12 Intertie Project Proposal for Consultant Services (Rev. 4) March 28, 2000 6 • Functional "Stand Alone" City workstations shall be delivered twenty-two weeks after issuance of notice to proceed. • Functional "Stand Alone" Caltrans workstation application shall be delivered twenty-two weeks after issuance of notice to proceed. • Install Intertie communication system at each City and Caltrans sites sixteen weeks after issuance of Notice to Proceed. • Submit to the Huntington Beach Project Manager invoices for task 2 no later than one week after completion of task 2. • Submit to the Huntington Beach Project Manager, documentation of all Huntington Beach Approved software to be used, as specified in attachment titled, "Ownership of Data / Software", two weeks after receipt of payment for said software. • Submit to -the Huntington Beach Project Manager the Source Code for QuicNet 4.0 Legacy Bridge Software as specified in attachment titled, "Ownership of Data / Software" one week after receipt of payment for said software. 2.2.3 Task 3 - Communications Intertie Design Purpose: • To design, procure, and install a communications link between the four agencies involved in the project to support the required inter -agency data exchange. .:The interface shall be designed such that it conforms to regional Showcase architecture. The following applicable standards shall be considered for the design and evaluation of Intertie alternatives: • Center -to -center, Class E interface standards based on CORBA as defined by the- NTCIP standards (some standards are not finalized) • Use of peer -to -peer architecture (where applicable) using distributed objects and standard IDL interfaces City Responsibilities: • Request for Proposal - Scope of Work. • NET Proposal - Technical Approach. • The City of Huntington Beach Project Manager to provide contact list for installation of leased line requirements at each agency. • City of Huntington Beach Functional Requirements and System Architecture Report as developed under task 2. • Review Preliminary Design Report and return to NET within two weeks. • Approve Preliminary Design Report and return to NET within one week. • Review 60% PS&E Package Intertie Communications (8 1/2" X 11" format) within two weeks. 1-405 Multi jurisdictional Smart Corridor and Caltrans District 12 Intertie Project Proposal for Consultant Services (Rev. 4) March 28, 2000 7 • Review 95% PS&E Package Intertie Communications (8 1/2" X 11" format) within two weeks. • Approve Final PS&E Package Intertie Communications (8 1/2" X 11" format) within two weeks. • Process progress payments per as described in RFP. Approach: • Prepare Preliminary Design Report for Intertie communications system. • Research existing District 12 Intertie communications .standards including architecture conventions and equipment. • Locate current and future splice points for Cities and Caltrans fiber optic cable connections. • Coordinate leased -line services with Telephone Company. • Prepare informal PS&E that documents design of Intertie communication system. • Install communications equipment and provide operational communications link ready for integration and testing activities. NET Responsibilities: • Final Preliminary Design Report (PDR) for Intertie Communications due fourteen weeks after issuance of Notice to Proceed. • 60% PS&E Package Intertie Communications (8 1/2" X 11" format) delivered to the City of Huntington Beach Project Manager fifteen weeks after issuance of Notice to Proceed. • 95% PS&E Package Intertie Communications (8 1/2" X 11" format) delivered to the City of Huntington Beach Project Manager two weeks after receipt of plan check comments by City of Huntington Beach Project Manager. Final PS&E Package Intertie Communications (8 1/2" X 11" format) delivered to the City of Huntington Beach Project Manager two weeks after receipt of plan check comments by City of Huntington Beach Project Manager. Installation of leased -line services with a City approved Telephone Company. Coordinate with City staff, at all agencies, per each project partner Cities' requirements. Install communications equipment and provide operational communications link ready for integration and testing activities eight weeks after approval of Final Intertie Communications PS&E. 2.2.4 Task 4 -Overall System Integration Purpose: • To perform end -to -end testing, prepare user documentation, and provide training for operators. This task also includes project management activities. 1-405 Multi jurisdictional Smart Corridor and Caltrans District 12 Intertie Project Proposal for Consultant Services (Rev. 4) March 28, 2000 8 City Responsibilities: • The City of Huntington Beach Project Manager to have the Multi -Purpose communication system installed and fully tested per Task 1. • Review Acceptance Test Plan within one week. • Approve Acceptance Test Plan. • Process progress payments as described in RFP. Approach: • Perform system testing with all software components. • Prepare Acceptance Test Plan to be used in performing acceptance test with client. • Perform acceptance test based on the functional requirements specified in the Functional Requirements and System Architecture Report and verify traffic data exchange and display at each TMC site. • Prepare User Documentation to assist users in operating the Integrated Workstation. • Conduct a 6-hour training class for agency staff to operate the system. • Conduct a maximum of 3 presentations regarding the project to the OCTA ITS Management Team, or the City of Huntington Beach Public Works Department, or the City of Huntington Beach City Council. NET Responsibilities: NET Project Manager to schedule a kick-off meeting one week after issuance of Notice to Proceed. • Operator Manual. • Draft Acceptance Test Plan. • Final Acceptance Test Plan. • Training for City Operators (One - 6 hour class) (includes 2 workstations in one room with 2- 3 City staff at each computer). • Up to 3 presentations to OCTA ITS and/or Public Works Department as directed by the City of Huntington Beach Project Manager. • Accepted 1-405 Smart Corridor System Assumptions: 1-405 Multi jurisdictional Smart Corridor and Caltrans District 12 Intertie Project Proposal for Consultant Services (Rev. 4) March 28, 2000 9 • Schedule for completion of end -to -end testing activities is dependent on the construction schedule for the installation of the fiber optic communication link to the 1-405 CCTV cameras. Schedule for completion of QuicNet 4 traffic signal system Legacy Bridge is dependent on the completion and acceptance of the QuicNet 4 traffic signal system in the City of Huntington Beach. 2.2.5 Task 5 — Additional Functional Integration Task 5.1 - System Maintenance Purpose: This task provides maintenance services performed by the integrated workstation computer manufacturer for the integrated workstation hardware for one year after procurement of the integrated workstation computer. This task also includes maintenance services provided by NET for the COTS software and applications software for one year after system acceptance. City Responsibilities: • Possible trouble calls by the City of Huntington Beach, Fountain Valley, and Westminster. • List of approved callers for help desk support. • Process payments upon receipt of invoice. Approach: • One year beginning from time of system acceptance. • Cost basis is time and materials. NET will provide a telephone help desk to answer user questions and issues regarding the Unix operating system, TMC network, and Intertie software application. The help desk support will be available Monday - Friday, 8 AM to 5 PM, excluding statutory holidays, with an initial telephone response time of 4 hours. Each call shall be issued a tracking or reference number. The City project manager shall provide NET a list of authorized callers for help desk support. NET will provide on -site troubleshooting and fault isolation of Unix, COTS software, and the Intertie applications software running on the Integrated Workstation computer at Huntington Beach, Westminster, and Fountain Valley. NET will be on -site within 24 hours after call -out by authorized City of Huntington Beach personnel. Each call -out shall be issued a tracking or reference number. On -site support will be made available Monday - Friday, 8 AM to 5 PM, excluding statutory holidays. Time starts when NET maintenance personnel leave the NET office and it is assumed that a one-way trip to each city will be 45 minutes one-way. • NET will render invoices for actual total monthly charges in the following month for which the charges accrue (in arrears). The City of Huntington Beach shall pay all invoices in accordance with the standard agreement for the 1-405 Multi -jurisdictional Smart Corridor. 1-405 Multi jurisdictional Smart Corridor and Caltrans District 12 Intertie Project Proposal for Consultant Services (Rev. 4) March 28, 2000 10 Project Invoices shall include the following information: ✓ date and tracking or reference numbers for telephone help desk support, ✓ number of hours spent on documentation, investigation, and disposition of system problem reports, ✓ date and tracking or reference numbers for on -site support, ✓ travel time, ✓ date, time, and number of hours spent on -site ✓ name of NET personnel on -site Item Hours Cost Telephone Help Support (minimum 15180 minute labor charge per call due to timesheet accounting requirements) $17,100 On -Site Support 160 $15,200 Materials and Expenses $400 TOTAL $32,700 NET Responsibilities: Maintenance services. Task 5.2 - Additional Operator Workstations Purpose: • To provide the other City departments with integrated workstations connected to the City of Huntington Beach TMC LAN. City Responsibilities: • Functional Requirements related to other City departments' ability to use the integrated workstations. • Existing Windows NT integrated workstation specifications. • Process progress payments per as described in RFP. Approach: • Computer is existing or is furnished by others and meets the minimum hardware requirements to run the Intertie map application as listed below: Workstation Component Specification Processor Pentium III 700MHz Hard Drive 36 GB SCSI Memory 512 MB ECC RAM 1-405 Multi jurisdictional Smart Corridor and Caltrans District 12 Intertie Project Proposal for Consultant Services (Rev. 4) March 28, 2000 11 Floppy Drive 3.5", 1.44 MB Tape Drive 12/24 GB SCSI DDS-3 CD-ROM Drive 17/40 X SCSI CD-ROM for Windows NT Video Graphics Card Diamond Viper V770D 32 MB Operating System IMicrosoft Windows NT 4.0 SP3 • Cost estimate is for one existing operator workstation computer. • NET to supply all hardware and cabling for existing integrated workstation located not more than 10 feet away from the Intertie server Item Cost Java JRE Run -Time License $0 Installation, Integration, and testing of pplication Software r $800 TOTAL $800 NET Responsibilities: • One existing integrated Workstation shall have a fully operational GUI at a pre -determined site in the TMC. Task 5.3 - Large Screen Display Purpose: • To provide the City of Huntington Beach with the ability to display the graphical map display on a large screen in the City Hall lobby area. City Responsibilities: • Functional Requirements regarding display of integrated workstation map graphics in the City Hall lobby. • Power supply for the Large Screen Display in lobby area shall be installed. • Process progress payments per as described in RFP. Approach: • Installation shall be coordinated with City staff. • Installation of large screen display is included in vendor's quotation and performed by vendor. • Communications cables installation between Intertie server and large screen display, installation is included in vendor's quotation and shall be performed by vendor. 1-405 Multi jurisdictional Smart Corridor and Caltrans District 12 Intertie Project . Proposal for Consultant Services (Rev. 4) March 28, 2000 12 • Standard power supply installation for large screen display is performed by City staff. This includes providing required power to a wall outlet as near as feasible to the large screen location. NET will specify power requirements. • Large screen display will display map graphics as seen on the operator workstation including up to four video surveillance images overlaid simultaneously on the map display as output from the video switch. • Cost reflects the specified large screen display as included in Attachment 1. Item Cost MAN BBE-67 Rear Projection Display (67" diagonal) $19,925 Integration and Testing 900 TOTAL $21, 625 NET Responsibilities: • Coordinate the installation of the large screen display with vendor and City Staff four weeks after the installation and integration of the stand-alone workstation in the City of Huntington Beach. Task 5.4 - Additional Functional Integration Activities Purpose: • This is an optional task to provide the capability to add functionality as required by the City of Huntington Beach throughout the Intertie project. Desired additional functionality as required by the City of Huntington Beach. Process progress payments as described in RFP. Approach: • Perform technology trade-off analysis, risk assessments, additional functionality as requested by the City of Huntington Beach. 1-405 Multi jurisdictional Smart Corridor and Caltrans District 12 Intertie Project Proposal for Consultant Services (Rev. 4) March 28, 2000 13 EXHIBIT #B 1 aO MW9loriatlifmal Soren Cor , Pmjecl sd,." ID T.. Name M m 1 Monty 2 Month 3 Monty a Mono, s M.M 6 M_ ] M M 6 Monty 9 Month 10 Mmtn 11 Monty 12 ' Issue Notice to Proceed try IM fat4 ET c1ry title NET city NET -NET _ 11I _� NET . .mane -''>Q??dam -_ ----wpm+:;+I try caTyrEr ,NET it, NEr I,it�ef� ET ET NET NET Wff4f! NET faliansilif NET - city R NET ET _ 1 city t♦ NET c1ry NET �111 NET c1ry 2 3 Task 1 - Design of Multi -purpose Communication System for CCTV e Prepare Preliminary Design Report for PS&E 5 Submit Underground Utilities, Geomelrics, and other info to NET 6 Submit PDR to City ] Prepare 60% PS&E Package 6 Submit 60% PS&E Package to City 9 60% PS&E Plan Check to Prepare 95% PSBE Package 11 Submit 95% PS&E Package to City 12 95% PS&E Plan Check 19 Prepare Final PS&E Package 1° Submit Final PS&E Package to City 15 Submit Electronic Copies of Final PS&E Package to City 16 Submit Encroachment Permit Application to Caltrans '] Review Permit Applicationowp 1s Obtain Approved Permit by Caltrans 19 Z0 Construction of Fiber Optic Multi -purpose Communication System 21 Advertise and Construct Fiber Optic Communications System zz Attend Pre -construction Meeting 23 24 Task 2 - Design and Implementation of Integrated Workstation and GUI 25 Prepare Draft System Architecture Report zs Submit Draft System Architecture Report to City Z1 Review and Submit Comments on Draft System Architecture Report ze Prepare Final System Architecture Report9 29 Submit Final System Architecture Report to City (incl. Equipment List) w Procure Hardware and COTS Software 91 Design, Code, and Test Software ss Prepare Interface Control Document 33 Submit Interface Control Document 9e Perform Software Integration 35 Install Hardware at TMC Facilities 36 Deliver Functional "Stand-alone' City Workstations 91 Deliver Functional 'Stand-alone' Caltrars Workstation 39 Task 3 - Communications Intertie Design a0 Prepare Draft PDR for Intertie Communications 41 Submit POR to City e2 Submit Reviewed PDR to NET a3 Prepare Final PDR as 65 Submit Final PDR Submit Approved PDR to NET .s Prepare 60% Communications PS&E Package a] Submit 60% Communications PS&E Package to City ed Submit 60% Communications PS&E Plan Check to NET a9 Prepare 95% Communications PS&E Package 50 Submit 95% Communications PS&E Package to City 51 Submit 95% Communications PS&E Plan Check to NET Project IBSd,oeD32a00 Tee* Pm _ s_,Y ^ Pe Up Spit ....... &k4 Up Pmgroae P1q t Summery RoiW Lk, Teak R lip Mia9one O E.—I Teaks Page 1 1-ea MW>.netlicWud Smell Comb, P qp SdcdN ID T.A Norm Month I Mo 2 Mon019 Monty 6 Monty 6 Mm 6 Monty T Mmlh 6 Month 9 Mm6, 10 M-M I I Monty 12 sz Prepare Final Communications PSBE Package NET NET t� 63 Submit Final Communications PSBE Package to City U Procure Communications Equipment and Leased -line Installations 55 Install and Integrate Communications Equipment sfi 57 Task 4 - Overall System Integration 10 Perform Project Management Services- 59 Schedule Kick-off Meeting ,N1ET . NET,CIT y :�„mom NET ET Dory NET NET _ NEr NET 60 Conduct Kick-off Meeting 61 Perform System Testing fiz Prepare Operator Manual fig Prepare Draft Acceptance Test Plan 6° Submit Draft Acceptance Test Plan to City 65 Submit Reviewed Acceptance Test Plan to NET 66 Prepare Final Acceptance Test 67 Submit Final Acceptance Test to City 66 Perform Acceptance Test 69 Conduct Training P1oRN. 1®Sd.d=0 Dam: Mon XZ7= Teak E. + Pm _ S—T SpM .......... ktwN ♦ Ra Up Te ^ P W Up SP61 ......... Ro Upftgf PMIW So W R0%d up Md.— O E.b Te Pot.2 EXHIBIT #C Page 1 of 4 G: \ENG\C C-1107\S oftwareLanguage. doc 04/05/00 Ownership of Data/Software: 1.0 DEFINITIONS: 1.1 The City of Huntington Beach, a municipal corporation, hereinafter will be designated as "HUNTINGTON BEACH". 1.2 The term "DATA" refers to, including but not limited to, all reports, documents, plans, magnetic tapes of project data, Compact Disc of project data, Floppies of project data, specifications, and estimates produced as part of this contract. 1.3 The terms "SOFTWARE' refers to software products, including programs, routine and databases supplied or developed by CONTRACTOR. 1.4 The term "SUPPLIED" refers to products obtained from their owner and used without modifications. 1.5 The term "DEVELOPED" refers to (1) products obtained from their owner and modified, or (2) products created by CONTRACTOR under this contract. 1.6 The term "THIRD PARTY SOFTWARE' refers to software, including but not limited to operating systems, languages, word processors, databases, spreadsheet processors, utility programs, standard device drivers, application generators, graphic utilities, and software libraries which are owned by a third -party. 1.7 The term "CONTRACTOR SOFTWARE' refers to software owned and copyrighted by CONTRACTOR. This category of software includes, but is not limited to general purpose network communications and graphics interface utilities, and applications programming and development tools. 1.8 The term "APPLICATIONS SOFTWARE' refers to all software (excluding THIRD PARTY SOFTWARE and CONTRACTOR software) and associated documentation developed under this agreement. 1.9 The term "SOFTWARE DOCUMENTATION' refers to manuals, handbooks, maintenance and libraries and other documents provided via electronic media and printed matter as part of software for the operations, use and maintenance software. 1.10 The term "SOURCE CODE' refers to the complete program source code listings, internal documentation embedded in source code listings, associated data files, and data structures necessary for program code level modifications to software. 1.11 The term "SOURCE CODE DOCUMENTATION' refers to the program level software design documentation, associated data files, data structures, and algorithms necessary Page 2 of 4 G: \ENG\CC-1107\S oftwareLanguage. doc 04/05/00 for HUNTINGTON BEACH to make program code level modifications to a delivered software product. 1.12 The term "DELIVERABLE' refers to but not limited to, DATA, SOFTWARE, SUPPLIED, DEVLOPED, THIRD PARTY SOFTWARE, CONTRACTOR SOFTWARE, APPLICATIONS SOFTWARE, SOFTWARE DOCUMENTATION, SOURCE CODE, and SOURCE CODE DOCUMENTATION, 2.0 OWNERSHIP OF DATA: 2.1 Upon acceptance by HUNTINGTON BEACH of each task DELIVERABLE and progress payment (minus retention) for said DELIVERABLE, ownership and title for all of the DATA will automatically be vested in HUNTINGTON BEACH, and no further agreement, except as covered below, will be necessary to transfer ownership to HUNTINGTON BEACH. The CONTRACTOR shall furnish HUNTINGTON BEACH all necessary copies of data needed to complete the review and approval process. 2.2 The CONTRACTOR has the irrevocable right to use, or modify for use, all of the DATA developed under this contract after written permission from HUNTINGTON BEACH has been obtained. 2.3 Without in any way restricting HUNTINGTON BEACH rights, it is understood and agreed that all of the DATA, whether in hard copy or machine readable form, are intended for one-time use in construction of the project for which this contract has been entered. 2.4 The CONTRACTOR is not liable for claims, liabilities or losses arising out of, or connected with, the modification or misuse by HUNTINGTON BEACH, of the DATA provided by CONTRACTOR under this agreement. Further, CONTRACTOR is not liable for claims, liabilities or losses arising out of, or connected with any use by HUNTINGTON BEACH, of the project DATA, or other projects, for additions to this project, or for the completion of this project by others, excepting only such use as may be authorized in writing by the CONTRACTOR. 3.0 SOFTWARE: 3.1 OWNERSHIP AND USE OF SOFTWARE AND ASSOCIATED DOCUMENTATION: 3.1.1 GENERAL: The CONTRACTOR shall not supply or develop software which requires the use of proprietary software for proper operation, maintenance, support, or debugging without prior HUNTINGTON BEACH approval. 3.1.2 APPLICATIONS SOFTWARE: Page 3 of 4 G: \ENG\CC-1107\S oftwareLanguage. doc 04/05/00 3.1.2.1 Upon acceptance by HUNTINGTON BEACH of each task DELIVERABLE and progress payment (minus retention) for said DELIVERABLE, all APPLICATIONS SOFTWARE shall be the non-exclusive property of HUNTINGTON BEACH. APPLICATIONS SOFTWARE shall be provided to HUNTINGTON BEACH with SOURCE CODE and SOURCE CODE DOCUMENTATION. HUNTINGTON BEACH shall have the royalty -free, unlimited, and irrevocable right to use, share with any party or modify for use, in any way it chooses, all APPLICATIONS SOFTWARE, including its associated SOURCE CODE and SOURCE CODE DOCUMENTATION, in any application conducted by HUNTINGTON BEACH. 3.1.2.2 HUNTINGTON BEACH shall have the royalty -free, unlimited, and irrevocable right to transfer, distribute, and disclose, all APPLICATIONS SOFTWARE, including its associated SOURCE CODE and SOURCE CODE DOCUMENTATION, in any application, to any public agency or any academic institution under agreement with HUNTINGTON BEACH. 3.1.2.3 Without in any way restricting HUNTINGTON BEACH rights, the CONTRACTOR has the royalty free non-exclusive and irrevocable right to use or modify for use, in any way it chooses, all APPLICATIONS SOFTWARE, including its associated SOURCE CODE and SOURCE CODE DOCUMENTATION. 3.1.3 SUPPLIED, DEVELOPED, and THIRD PARTY SOFTWARE: 3.1.3.1 Prior to the CONTRACTOR entering into a license agreement with each SUPPLIED and/or THIRD PARTY SOFTWARE owner, HUNTINGTON BEACH shall sign a license agreement, executed by the CONTRACTOR, with its owner directly licensing use of that software, including its associated software documentation. Each SUPPLIED and/or THIRD PARTY SOFTWARE shall be governed by said license agreement. HUNTINGTON BEACH shall sign a HUNTINGTON BEACH approved license agreement prior to delivery to CONTRACTOR. The CONTRACTOR shall be responsible for following all provisions of the licensing agreement signed by HUNTINGTON BEACH for work performed by the CONTRACTOR. 3.1.3.2 Each SUPPLIED and/or THIRD PARTY SOFTWARE agreement must be expressly approved in writing by HUNTINGTON BEACH before acceptance as part of this contract. Consideration of approval will include, but not be limited to, the ready availability of site or single license agreements, and SOURCE CODE license agreements if applicable. If it is deemed necessary by HUNTINGTON BEACH for the CONTRACTOR or others to modify any DEVELOPED and/or THIRD PARTY SOFTWARE, then the CONTRACTOR shall obtain, for HUNTINGTON BEACH, a HUNTINGTON BEACH approved SOURCE CODE license agreement from the software owner. 3.1.3.3At the end of the contract, the CONTRACTOR shall return to HUNTINGTON BEACH, all copies of the SUPPLIED, DEVELOPED, or THIRD PARTY SOFTWARE purchased by the CONTRACTOR for contract use, including its associated software documentation and, where applicable, associated SOURCE CODE and SOURCE CODE DOCUMENTATION. Page 4 of 4 G: \ENG\C C-1107\S oftwareLanguag e. doc 04/05/00 3.1.3.4 The CONTRACTOR shall not provide or incorporate CONTRACTOR SOFTWARE as part of this contract which is owned or copyrighted by the CONTRACTOR, except with prior expressed written approval will include, but not be limited to, the ready availability of site or single license agreements. 3.1.3.5All HUNTINGTON BEACH approved CONTRACTOR SOFTWARE provided or incorporated as part of the contract shall be provided to HUNTINGTON BEACH with SOURCE CODE and SOURCE CODE DOCUMENTATION. HUNTINGTON BEACH shall have the royalty -free, unlimited, and irrevocable right to use, in any way it chooses, any licensed CONTRACTOR SOFTWARE, including its associated SOURCE CODE and SOURCE CODE DOCUMENTATION, in any applications conducted by HUNTINGTON BEACH or by any public agency or academic institution under agreement with HUNTINGTON BEACH. If any materials are copyrighted, HUNTINGTON BEACH agrees to indemnify the CONTRACTOR against HUNTINGTON BEACH misuse of said copyrighted materials. HUNTINGTON BEACH's right to use CONTRACTOR SOFTWARE shall not include the transfer, distribution, or disclosure of said materials in whole or in part, to any third -party except as allowed under the terms and conditions of this contract. 4.0. CONFIDENTIALITY AND NON -DISCLOSURE 4.1 Unless otherwise authorized in writing by the CONTRACTOR, HUNTINGTON BEACH shall not loan, give transfer or disseminate all, or any part of, CONTRACTOR SOFTWARE to any third party, firm, Contractor or consultant to copy, reproduce, duplicate, read, or evaluate except as allowed to use, copyright, or modify under the terms and conditions of this contract. 4.2 When HUNTINGTON BEACH deems it is necessary for an outside consultant or Contractor of HUNTINGTON BEACH working on behalf of HUNTINGTON BEACH to review, evaluate and install, modify for installation, or otherwise use CONTRACTOR SOFTWARE or associated documentation for the expressed purpose of maintaining, upgrading, modifying, or reinstalling of said software products within HUNTINGTON BEACH's jurisdiction, HUNTINGTON BEACH may disseminate certain specific and limited portions of software to said consultants or Contractor on a "need -to -know" basis, subsequent to the signing of a "CONTRACTOR Confidentially and Non- disclosure Agreement" incorporating the terms of this agreement. The "CONTRACTOR Confidentially and Non -disclosure Agreement" shall be prepared by HUNTINGTON BEACH, and shall be signed by HUNTINGTON BEACH and the Consultant or Contractor. A fully executed copy of the CONTRACTOR Confidentially and Non -disclosure Agreement shall be forwarded to the CONTRACTOR prior to the dissemination or transfer of any software covered by this contract. 4.3 Any Subcontract entered into as a result of this contract shall contain all provisions of this Document. acoRv CERTIFICATE OF LIABILITY INSURANC PAD VC TIO11 DATE(MM/OD/YY) _ 07/26/99 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Lamb, Little & Co. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 5301 Keystone Ct. ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE Rolling Meadows IL 60008 Phone:847-398-7060 Fax:847-398-7077 INSURED INSURER A: S t . Paul Insurance Company INSURER B: National Engineering Technologgyy C:orporatlon 121 S. . W3Ike Road Arlington Heights IL 60005 INSURER C: INSURER D: INSURER E: COVERAGE5 THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE MWDD POLICY EXPIRAT10N DATE (MMIDOrM LIMITS A GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY CLAIMS MADE 7 OCCUR BFS00000378517 07/01/99 07/01/00 EACH OCCURRENCE $ 1,000,000 X FIRE DAMAGE (Any one fire) $ 50,000 MED EXP (Any one person) $ 10,000 PERSONAL & ADV INJURY $ 1 , 000 , 000 GENERAL AGGREGATE $ 2, 0 0 0, 0 0 0 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ 1 , 000 , 00 0 POLICY JPECOT LOC A AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS BPA00000378520 APPROVED AS m GAIL HL . N CITI A` 'rCR 'E 3y ' 07/01/99 FORM-: 07/01/00 COMBINED SINGLE LIMIT (Ea accident) $ 1 OOO OOO r r X BODILY INJURY (Per person) $ X BODILY INJURY (Per accident) $ X PROPERTY DAMAGE (Per accident) .- $ GARAGE LIABILITY ANY AUTO e yCity Tc o me y AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC AUTO ONLY: AGG $ $ A EXCESS LIABILITY X7 OCCUR CLAWSMADE DEDUCTIBLE RETENTION $ BFS00000378517 07/01/99 07/01/00 EACH OCCURRENCE $ 1,000,000 AGGREGATE $ 1, 000 , 000 $ $ $ A WORKERS COMPENSATION AND EMPLOYERS LIABILITY WVA2428866 07/01/99 07/01/00 TORY LIMITS ER E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYE $ 1, 0 0 0, 0 0 0 E.L. DISEASE - POLICY LIMIT 1 $ 1 , 000 , 000 A l BPA00000378520 07/01/99I 07/01/00 Comprehen 100. deduct Collision 250.deduct DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS City of Huntington Beach, its Agents, Officers and Employees are named as additional insureds with respect to the General Liability policy. r1C0TI9I(%ATP wni I'1PR I V I Annme)NAI W1411RFn• IIdRI IRFR LFITFR• CANCELLATION C :1:: CITY997 , SHOULDANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION City of Huntington Beach DATE THEREOF, THE ISSUING INSURER WILL �1111=MAIL 30 DAYS WRITTEN City Hall NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT 2000 Main Street / P.O. Box 190 Huntington Beach CA 92648 lAUTHORIZED REPRe%ENTAvv9, /'�� _• Griff ona ACORU Zb-S (//Uf) ,�;111lDo . B4739403E9 NET CORP ARL HTSS IL 107 P.02 APR 12 '00 15:44 s-as- u . Y•-lICAI . A(I11 114ILRIRMIAKIt21-•+ sit 441 4i3i;v 1/ CERTIFICATE OF INSURANCE AE'ii'Icio' ucc.n.- TH CERTIFtCAT IS ISSUED AS A MATTER VF INFORMATION J>I h (Buda) Limited CWLY AND CONFERS NO RIGHYS UPON THE CERTInCATIE HOLDER. THIS CEB14FICATE DOES NOT AMIENn, EXTEND OR Ibrchester House ALTER TIME COVERAGE AFFORDED BY THE POLICIES BELOW- 7 Lgt=r-h Street COMPANfsS A"RDING COVERAGE�7I9§" - Hamilton, DesTmzda HK 11 �Ekational inginearing Technology Corporation coAANScandinavian Reinaurara:A C®epariy Limited UJMr-&w B 1432o Plrestane Bl.--. Suite 1aD - la Mirada, CA 90638 OOiwPANr uSA � 16RA&S rwis IS TO CEATIFY THAT THE POLICIES OF INSURANCE LISTED Of LOW HAVE BEEN ISSUED TO THE INSURED NAMED AA0VE FDn TJ•(E POLICY PERIOD NUICA['ED. NOTWITH71•ANDING ANT FIECKIIAEMEW. TEAM! OR CONDITION OF ANY CONTRACTOR OYPIGR DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR NAY PERTAIN. THE INSVRANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN Is suexcmTo ALL THE TERMS. ?XCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY WAVE HFEro REOUCEU BY t,410 CLAAAS• TTPEo1w.�LIgANCE ooucVMUMMER PouGTErrCGTIVE POUCTaPIPATtow UMfrs DATE IMMIDDfwl Q*Tw tml—nKn GEYEAwI uwraa.TTv CQMMEAGu L GENERAL L1A81LIT1' opOI7LlC'rSGOwfVOI• ACiO E --••;i;WLLSMADE OCCUR - - 'PaA9DNALiADVINJURY 'S owNFyis r CONT PROT . GAGN occuwaEr.CE s - Figc nnT,.AGG IA.q enc 4r41 S - - •• LIED DIP (July ors pmn nl S 1J1r0MCU lLCuA9I►ITV ~' ANY AVTID ALL OWNED AUTOS JLc..couLED AUTUa I HIAFD w1ITCLt NON.OwNra AUTM GARAGE LIARILITv ,,NV AUTO EZCESG LIAI)/LR11 ULI89EUA FOR- orM,�A •THAN UNBAELf.A DORM WORKERS cow KPM&TIOW AND EXPLDvwsw UAj8Wv APPROVED AS TO FORM COYflWFA VIMfJ F 1 fMR GAIL HUTTON.., City Attorney (D aDpY INJURY s By: Deputy City Attorney n P go" llr.m�yur s IPolaeodaAU -1 /� 2 � �tEr�`sIS Pf�PER„r n..Aece s THEPROPRIETOIU INOL PAwrNE riS�ECUI'IvE • OFPICERIJ ARC: _ EXCL D ` "hitects & khgiriee'rts Y 013/95 Professional Liability AUTO ONLw - 6^ ACCIDENT is i OTNEIT'rKAN AUTO ONLr: EACH ACCIDENT i __ AGGREWTF i � EACH OCCURRENCE t AeSGof�:ATE JL ' STATUTDRv LA.IfTS E.CM ACCIDENT i bISEASE • POLICY LI411 E UISLA6E - EACH EIy PLAWfif S . Oct 31/99 Oct 31/00 US$1J000,000 any one claim and in the policy aggregate I Lw�v P Alf l 1CLQSf PE ifl-_._.._ _...:-...._.:,.__ .,_�.._ .. ._. .., .. .... .. ° iuf i ° a -1c' iorJai % : Corridor and Caltrans DiEttrict 12 Intertie Project inFICATty HOLDER CANCELLA'nON Mr. Joae Afire SHOULD AN► OF THE AfSOVV 2393CFUSED POLJOGG 06 CAraWLLJM NEFOR! •-[ Transporation DiviSion 30 �+ DATE Tn�,w, TME Ioeulro COWAMY VgLL � �PQkrt 9Mt of Public Works . uArs .warTIEAI NOTICE TO THE CS"FICATtE MOLBEN mm" To 7146 L.WT. City of ij=tingt-,n Head, City Hall 2000 74ain street, P.O. Bast Z90 i•3=tC n�n, Beach CA 92648 SIMD 2" (3193) - ACORD CORPORATION 189S _._....------._...-....-..._..--- ....:-_.......... _--...-......__._.._.._._..--....--- --- ............ .1 . Z00(�] t�QV2IIN[ d'I 5,RN 8ZL9 Z99 bTL T Xdd ZZ:9T 00/ZT/b0 ATTACHMENT 2 STATE OF CALIFORNIA. BUSINESS, TRANSPORTATION AND HOUSING AGENCY GRAY DAVIS,Governor DEPARTMENT OF TRANSPORTATION DESIGN AND LOCAL PROGRAMS 1120 N STREET P.O BOX 942874, MS # 1 Sacramento, CA 94274-0001 TDD (916) 654-4014 (916) 654-3151 Fax (916) 654-2409 February 16, 2000 Mr. Jose Alire Traffic Engineering Section City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648-0190 Dear Mr. Alire: File: 12-ORA-0-HNTB ITS99-5181(127) 1-405 in Huntington Beach Enclosed are two originals of Program Supplement Agreement No. 009-M to Administering Agency -State Agreement No. 12-5181 covering: Preliminary Engineering, Construction and Construction Engineering for the above -referenced project. Please sign both copies of this Agreement and return them to this office, Office of Local Programs - MS1. Alterations should not be made to the agreement language or funding. Attach your local agency's certified authorizing resolution that clearly identifies the project and the official authorized to execute the agreement. One fully executed copy of the agreement will be returned to you upon ratification by Caltrans. Your prompt action is requested. No invoices for reimbursement can be processed until the agreement is fully executed. Sincerely, PATRICK LOUIE 0 Senior Transportation Engineer Southern Project Implementation Design and Local Programs Enclosures c: OLP AE Project Files (12) DLAE - Alan Williams "We'll Find a Way" CITY OF HUNTINGTON BEACH 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK CONNIE BROCKWAY CITY CLERK LETTER OF TRANSMITTAL OF ITEM APPROVED BY THE CITY COUNCIL/ REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH DATE: TO: Na i0e�ign �ird✓�o�a� /��/'Am5 StreeW,ol,gae ?-VZ r% , ;W,5 City, State, Zip See Attached Action Agenda Item ATTENTION:dzt/1,,�! Lpu/e., DEPARTMENT: REGARDING: Date of Approval 67/ O Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item. Remarks: Attachments: Action Agenda Page Agreement _� Bonds Insurance RCA Deed Other Deeppartme-ntl RCA Agreement Insurance Other :N?e Name Department RCA Agr� Insurance Other Name Department RCA Agreement Insurance Other Name Department RCA Agreement Insurance Other Risk Management Dept. Insurance G: Followup/Letters/coverltr (Telephone: 714-536-5227 ) RESOLUTION NO. 2000-46 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE PROGRAM SUPPLEMENT NO. M009 TO AGREEMENT NO. 12-5181 FOR THE 1-405 MULTI -JURISDICTIONAL SMART CORRIDOR AND CALTRANS DISTRICT 12 - INTERTIE PROJECT WHEREAS, on June 29, 1997, the City entered into an agreement with the State of California for the Federal Aid Program, identified as Agreement No. 12-5818; and Program Supplement No. M009 to the above mentioned Master Agreement requires intelligent transportation design services; and The total cost of preliminary engineering, construction engineering, and construction is $1,600,000 which amount will be appropriated from Federal and State funds as shown on Attachment A hereto, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Huntington Beach that the Mayor and City Clerk are authorized and directed to execute the necessary documents to implement Program Supplement No. M009 to Master Agreement No. 12-5181 for the 1-405 Multi -Jurisdictional Smart Corridor and Caltrans District 12 - Intertie Project. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 1st day of May , 2000. ATTE T: • City Clerk REVIEWED AND APPROVED: City Ad istrator APPROVED AS TO FORM: Ci y Arney ED AND APP VED: Director of Public Works 00reso/M009/02/ 16/00 Res. No. 2000-46 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, CONNIE BROCKWAY, the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council at a regular meeting thereof held on the 1st day of May, 2000 by the following vote: AYES: Julien, Sullivan, Harman, Garofalo, Green, Dettloff, Bauer NOES: None ABSENT: None ABSTAIN: None e4wG City Clerk and ex-officio Clerk of the City Council of the City of Huntington Beach, California PROGRAM SUPPLEMENT NO. M009 Date:February 10,2000 to Location: l2-0RA-0-HNTB ADMINISTERING AGENCY -STATE AGREEMENT Project Number:ITS99-5181(127) FOR FEDERAL -AID PROJECTS NO. 12-5181 E.A. Number:12-402044 This Program Supplement is hereby incorporated into the Agency -State Agreement for Federal Aid which was entered into between the Agency and the State on 06/29/97 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. , approved by the Agency on (See copy attached). The Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with the covenants or remarks setforth on the following pages. PROJECT LOCATION: I-405 in Huntington Beach TYPE OF WORK: Develop SMART Corridor and District Inte LENGTH: 0 (MILES) PROJECT CLASSIFICATION OR PHASE(S) OF WORK [X] Preliminary Engineering [ ] Right -Of -Way [X] Construction LN �_onsuucuon rngmeermg Estimated Cost Federal Funds Matching Funds $1,600,000.00 QT8 $791,470.00 LOCAL $808,530.00 $0.00 OTHER $0.00 CITY OF HUNTINGTON BEACH STATE OF CALIFORNIA Department of Transportation B By ex /c, tyor Chief, Office of Local Programs Date „� Q'D Project Implementation Attest Date Title /%1.. A/.e.,/i I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Officer ra,w, 44!s Dater 1 bb $791,470.00 Chapter I Statutes I Item Year Program I BC I Category I Fund Source AMOUNT 50 1999 2660-101-890 99-2000 20.30.010.600 C 262042 892-F 791,470.00 Program Supplement 12-5181-M009- ISTEA Page 1 of 2 12-ORA-I;=HNTB 02/ 10/2000 1TS99-5181(127) SPECIAL COVENANTS OR REMARKS 1. The Local Agency agrees the payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration in the Federal -Aid Project Agreement (PR-2)/Detail Estimate, or its modification (PR-2A) or the FNM-76, and accepts any increases in Local Agency Funds as shown on the Finance or Bid Letter or its modification as prepared by the Office of Local Programs Project Implementation. 2. The Local Agency will advertise, award and administer this project in accordance with the current Local Assistance Procedures Manual. 3. All Maintenance, involving the physical condition and the operation of the improvements, referred to in Article III MAINTENANCE of the aforementioned Master Agreement will be performed by the Local Agency and/or the respective agencies as determined by agreement at regular intervals or as required for efficient operation of the completed improvements. 4. Invoice billings shall be mailed directly to the Department of Transportation, Accounting Service Center, Local Programs Accounting Branch, MS #33, P.O. Box 942874, Sacramento, CA 94274-0001. A duplicate copy of each invoice will be mailed to Richard Macaluso, Caltrans project monitor, at the Department of Transportation, New Technology and Research, MS #83, 1227 O Street, 5th floor, P.O. Box 942873, Sacramento, CA 94273-0001. Three photocopies and one electronic file of the quarterly progress report shall be submitted to Richard Macaluso on or before the loth of the month following the end of the quarter being reported. 5. The Southern California Priority Corridor (Showcase) project defines the regional ITS architecture standards for the urbanized areas of southern California. This project will conform to this regional architecture. 6. Upon execution of this Agreement, the Local Agency may submit invoices in accordance with this Agreement for expenditures incurred prior to September 15, 1999 for the acquisition of materials. Such expenditures up to $182,903.52 will be reimbursed at the reimbursement ratio of 50%." Program Supplement 12-5181-M009- ISTEA Page 2 of 2 r ITS Partnership Agreement Between The Federal Highway Administration and The CAlifornia Department of Transportation City of Huntington Beach I-405 Multi -Jurisdictional Smart Corridor. Caltrans District 12 Intertie Project Project Rio: ITS99-518.1(127) The purpose of this agreement is to award a grant of Federal assistance -to the State of California for specific Intelligent Transportation Systems (ITS) activities, and to maximize the involvement of the State and other project participants in the ITS program, as authorized by the Transportation Equity Act for the 21st Century (TEA-21), P.L. 105-178, Sections 5201-5213 (23 USC 307 note). The Federal Highway Administration hereby provides to the State of California Federal assistance funding to support the development and installation of the City of Huntington Beach I-405 Multi -Jurisdictional Smart Corridor/Caltrans District-12 Intertie project. The parties to this agreement are independent contracting parties, and nothing in this agreement shall, be deemed to create a business partnership for purposes of sharing profits and losses. 1. Federal ITS Funds: By executing this Agreement, the Government agrees, in accordance with TEA-21 Section 5208(g)(1), to reimburse the State with Federal ITS Deployment Program funds for a maximum of 50 percent of the allowable costs incurred in the performance of work under this ITS Partnership Agreement. The State shall be reimbursed for allowable costs incurred in the performance of work under this agreement in an amc- not. to exceed $791,470. 1.1 Maximum Federal Share: In accordance with TEA-21 Section 5208(f)(2), the maximum share of all Federal funding for this project is not to exceed 80 percent of the of the activity. Thus the Federal funds must be matched at a minimum 80/20 (Federaynon- Federal) ratio, resulting in a matching share valued at not less than $316,588. Reimbursement will follow regular Federal -aid billing and'payment procedures in accordance with 23 C.F.R. Part 140. 1.2 Matching Share: The State shall match the Federal funds with at least 20 percent of idhe allowable costs. The 20 percent matching share must be from non -federally derived funding sources and must consist of cash, substantial equipment contributions that are wholly utilized as an integral part of the project, or personnel services dedicated full-time to the 'i- Integration project for a substantial period. Such -personnel costs are allowable only if not otherwise supported with Federal funds. The non -federally derived funding may come from State, local government, or private sector partners. No fee payable to a project partner shall be allowed as part of the matching share. This provision does not prohibit appropriate fee payments to vendors or others that provide goods or services.to the project. It also does cio prohibit business relationships with the private sector, which result in revenues from the Sale or provision of ITS products or services. 1.3 Other Project Funding: The State shall arrange for financing of the remaining costs of the project. The remaining costs may be funded from a variety of sources, including State or local government funds, private sector contributions and federally supported projects directly associated with the model deployment. 2. Goals and Objectives: The State shall work to accomplish the project goals and objectives .(where goals represent high-level descriptions of what the projectwill accomplish and objectives define specific actions that can be used as metrics for determining progress towards the goals). The goals and objectives of the City of Huntington Beach I-405 Multi -Jurisdictional Smiart Corridor/Caltrans District 12 Intertie project are: a.Design and implementation of basic infrastructure necessary to monitor, control and operate the Smart corridor in a real-time, coordinated fashion among three cities and. Caltrans District 12. b.Exchange of traffic information with the Orange County Transportation Authority TravelTIP regional traveler information project. c.Design and integration of project to conform to Showcase regional architecture and - National ITS architecture. 3. Responsibilities of the State: In conformance with approved Work Orders (See Section. 10 below), the State shall perform or cause to be performed the following: a. Activities as described in the attached Work Plan (See Section 4) b. Ensure Regional and Project ITS Architectural Consistency (See Sections 5 and 6'. c.. A local evaluation and a local evaluation report (See Section 7) d. Inclusion of the project in the metropolitan or Statewide Transportation. Improvement Program, as applicable, and in State. air quality implementation plans, as appropriate. 4. Work Plan: The State shall develop a Memorandum of Understanding (MOU) executed by the partnership organizations, an overall project Work Plan, schedule, and budget including the minimum 20 percent non -Federal match requirement, for approval by the Federal Highway Administration (FHWA) division and/or Federal Transit Administration (FTA) Regional Office. The MOU, Work Plan, schedule, and budget shall become part of this sinned agreement and attached as the last appendix, Appendix C. [MOU, WORK PLAN -SCHEDULE, AND BUDGET ATTACHED TO AGREEMENT BY STATE AS APPENDIX C] 5. Regional ITS Architecture Consistency. The State shall promote Regional consistency with the National ITS Architecture. 6. Project ITS Architecture Consistency. a. Within one year of the si-ning of this agreement, the Project Managers shall at erid, if they have not previously done so, the "Using the National ITS Architecture far Deployment" training course. Project funding may be used to support attendance at this training course. b. In accordance with the attached Work Plan and schedule, detailed project designs shall document National ITS Architecture consistency by: 1. Providing a "mapping" of the project design and terminology to the applicable regional ITS architecture or to the National ITS Architecture, if a regional ITS architecture is not in existence. 2. Identifying and providing for.potential interfaces, including transit and other modal consideration, and providing sound rationale for omitted architecture flows. 3. Showing use of approved ITS standards, where applicable. C. Project designs must be approved by the FHWA Division and/or FTA Regional Office, as appropriate. 7. Self -Evaluation Report: A local Self -Evaluation Report shall. include a review of how well the project met the goals and objectives (see Section 2), the work completed, and a discussion of the technical and institutional issues encountered in completing the project. Analysis of all significant institutional issues that were addressed during the project, along with discussion of how they were resolved, shall be part of the evaluation report. It shall contain quantitative results for the applicable seven standard ITS measures. As appropriate, the local Self -Evaluation Report shall.include a section prepared -by legal counsel reporting and analyzing the disposition of significant legal issues; including contract, liability, privacy, regulatory and intellectual property issues. The report will contain an executive summary. 8. ' Participation in Evaluations of National Interest: Those Projects determined by the I.T.S. DOT ITS Joint Program Office (JPO) to be unique or nationally significant will cooperate with all phases of the Government's evaluation, from evaluation planning to reporting of evaluation results. Any required evaluations are to be conducted using project funds. 9. ITS Deployment Tracking Surveys: ITS Deployment Tracking Surveys must be completed, if not done so already, in applicable metropolitan areas. 10. Work Orders: Individual activities within the project Work Plan agreed to be performed by the State or caused to be performed by the State shall be incorporated in Work Orders. Each Work Order will.specify the work and goals to be accomplished and the type and amount of assistance to be provided by the FHWA. Each'Work Order must include a description of the work, completion dates for the work, and the signatures of the FHWA Division Administrator and an authorized representative of the State indicating acceptance of the Work Order prior to initiation of any work described therein. Issuance of a Work Order does not constitute a promise, either expressed or implied, that the FHWA will issue further Work Orders or provide additional assistance pursuant to this ITS Partnership Agreement. Continued funding will be dependent on the successful completion of on;-3ing tasks. 11. Period of Performance: The period of performance is as stated in the Work Orders. A final Local Evaluation Report (see section 7 above) documenting lessons learned and how well the project met the defined goals and objectives shall be submitted within six (6) months from the date of completion of the final Work Order and shall constitute completion of the project. This report shall be submitted to FHWA Division and/or FTA Regional Office, as appropriate. 12. U.S. DOT Participation: The United States Department of Transportation (U.S. DOT) agencies shall be considered full participants in the project. As such, the U.S. DOT shall be provided the opportunity for membership on all management committees, subcommittees, working groups, task forces, and other such -groups. related to the project. The U.S. DOT will provide names, addresses, and phone numbers of DOT participants to the State Program Manager. 13. Reporting Requirements: Copies of all project reports, correspondence, meeting announcements, and other documents shall be supplied directly to the U.S. DOT. The J DOT will provide names and addresses'of specific contacts to receive these documents. All interim and final reports submitted to the U.S. DOT shall be in both a hard copy as a reproducible and as microcomputer files. The hard copy shall be done on a laser printer with a resolution of at least 300 dpi. All final reports developed under this agreement shall include: A completed Technical Report Documentation form DOT F 1700.7(8-72). This ` rn-, is necessary to ensure all reports are entered into the National Technical Information Service database. The form is located on http://www.bts.gov/itc/1700-7.pdf); An executive summary under separate cover. A camera-ready copy including all work (illustrations, photographs, charts, or tables) ready for printing by photographic or other means; An electronic version of the report in WordPerfect 6.0. A one -page description of the report, including the title, why it is important, what -it embodies, findings and / or benefits (expected or realized), real -world examples of who is involved (principles, team or other significant participants), and the audience. A completed ITS Electronic Clearinghouse Document Profile Sheet. Copies of items 2, 4, 5; and 6 above shall be delivered to the Director of the ITS Clearinghouse in the U.S. DOT ITS Joint Program Office. a. Quarterly Progress Reports. Two reproducible hard copies and one. electronic file of the quarterly progress report shall be submitted to the U.S. DOT on or before the 20th O>�e month following the end of the quarter being reported. At a minimum, the quarterly rP-io-t shall contain a concise report covering the following: 1. The Federal -aid Project number or contract number, project name, a brief description of the project, major project partners, names and phone numbers of the partners project contacts, and the reporting period. 2. Budget and scheduling information including the date the project was initiated, the estimated completion date, cost estimate, expenditures during reporting period, percent of project completed, and percent of funds expended. 3. A brief description of the activities conducted during the reporting period including any milestones attained and/or significant events. 4. A discussion of any problems encountered or anticipated (e.g., scope changes, changes in project limits, funding requirements, technological constraints, institutional issues, project schedule delays) together with recommended solutions to such problems. b. Final Report. Two reproducible hard copies and one electronic file of the Local Evaluation Report shall be submitted as described in the Period of Performance (See Section 11). 14. Programmatic Changes: The State must obtain the prior approval of the U.S. DOT whenever any significant change is anticipated. These include, but are not limited to: a. Any revision of the scope, goals or objectives of the consultant contract or related activities (regardless of whether there is an associated budget revision requiring prior approval). b. Changes in key personnel, program manager, or prime contractor. 15. Intellectual Property: Intellectual property consists of copyrights, patents, and any other form of intellectual property rights covering any data bases, software, inventions, training .manuals, systems design or other proprietary information in any form or medium. It is the policy of the FHWA to allow the non -Federal partners of an ITS Partnership Agreement to retain all intellectual property rights developed under this agreement with the following limitations: .a. Copyrights. The FHWA, as the contracting U.S. DOT agency, reserves a royalty -free, nonexclusive and irrevocable license to reproduce, publish or otherwise. use, and to authorize others to use, for Federal Government purposes: 1. The copyright in any works developed under this agreement, or under a subgrant or contract under this agreement; and 2. Any rights of copyright to which the.State, its subgrantee, or contractor purchases ownership with Federal financial assistance provided by this agreement. b. Patents. Rights to inventions made under this agreement shall be determined in accordance with 37 C.F.R. Part 401. The standard patent rights clause at 37 C.F.R. §401.14, as modified below, is hereby incorporated by reference. 1. The terms "to be performed by a small business firm or domestic nonprofit organization" shall be deleted from paragraph (g)(1) of the clause; 2. paragraphs (g)(2) and (g)(3) of the clause shall be deleted; and 3. paragraph (1) of the clause, entitled "Communications" shall read as follows: "(1) Communications. All notifications required by this clause shall be submitted to the FHWA Division Office." 16. Costs: The State shall limit its progress claims and final claims to those costs incurred in accordance with this ITS Partnership Agreement and shall submit its final claim within ninety (90) days after the project is completed. 17. Additional Requirements: These ITS funds shall be used only in support of, or for research on, intelligent transportation systems and not for construction of buildings. The design and operation of this ITS project must be consistent with the National ITS Architecture and the purposes of section 5206(e) of TEA-21. This project shall contribute to the implementation of the ITS standards development work and shall promote interoperability of ITS systems among the States. Participation of small business concerns owned and controlled by socially and economically disadvantaged individuals.is encouraged. The State shall comply with all applicable laws, regulations and the FHWA requirements, including, but not limited, to 49 C.F.R. Parts 18, 20, 21, 27, and 29, and the assurances in OMB SF 424B attached hereto as Appendix A. 18. Certification Regarding Lobbying: The State makes the certification regarding lobbying which is attached hereto as Appendix B. 19. Termination: The State shall notify FHWA immediately of any intent to terminate this ITS Partnership Agreement. 20. Effective Date: This ITS Partnership Agreement is effective upon execution by both parties. Cali of T. New Tgdhnology and Researc Progralm;7;0rz?Date % Federal Highway Administration ivision Administrator Date _5.3 u Appendix A OMB Approval No. 0348-0040 ASSURANCES - NON -CONSTRUCTION PROGRAMS Note: Certain of these assurances may not be applicable to. your project or program. If you have questions, please contact the awarding agency. Further, certain Federal awarding agencies may .require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant I certify that the applicant: 1. Has the legal authority to apply for Federal which prohibits dis-crimination on the basis assistance, and the institutional, managerial of handicaps; (d) the Age Discrimination Act and financial capability (including funds of 1975, as amended (42 U.S.C. §§ 6101- sufficient to pay the non -Federal share of 6107), which prohibits discrimination on the project costs) to ensure proper planning, basis of age; management and completion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or.documents related to the -award; and will establish. a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 4. Will initiate and complete the work within the applicable . time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. §§ 4728- 4763) relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of-OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L.88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§ 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794),. (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism ' Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§ 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title Vlll of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), as amended, relating to non-discrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for .Federal assistance is being made; and 0) the requirements of any other nondiscrimination statute(s) which may apply to the application. 7. Will comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L.91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply with the provisions of the Hatch Act (5 U.S.C. §§ 1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. . 9. Will comply, as applicable, with the provisions of the . Davis -Bacon Act (40 U.S.C. §§ 276a to 276a-7), the Copeland Act (40 U.S.C. § 276c and 18 U.S.C. §§ 874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§ 327- 333), regarding labor standards for federally assisted construction subagreements. Standard Form 424E (4-88) Prescribed by OMB Circular A-102 10. Will Comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91- 190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood" hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§ 1451 et seq.); (f) conformity of Federal. actions to State (Clear Air) Implementation Plans under Section 176(c) of the Clear Air Act of 1955, as amended (42 U.S.C. § 7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. .93-523); and (h) protection of endangered species under the Endangered Species Act of 1973, as amended, (P.L. 93- 205). 12. Wil comply with, the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§ 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11693 (identification and protection of -historic properties), and the Archaelogical and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.). 14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16. Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. §§ 4801 et seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act of 1684. 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and ploicies governing this program. SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE APPLICANT ORGANIZATION DATE SUBMITTED Appendix B CERTIFICATION REGARDING LOBBYING By execution of this ITS Partnership Agreement, the undersigned certifies, to the best of his or her knowledge and belief, that: (1) No Federal -appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an office or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any. ITS Partnership Agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or ITS Partnership Agreement. (2) If any funds other than Federal -appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an office or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or partnership agreement, the undersigned shall complete and submit Standard Form-LLL, 'Disclosure Form to Report Lobbying," in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and partnership agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31 U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. F: \HT V\DIP\99EARMRK\FUNDMEMO\CALIFORN. W PD Appendix C CITY OF HUNTINGTON BEACH 1-405 MULTI -JURISDICTIONAL SMART CORRIDOR AND CALTRANS DISTRICT-12 INTERTIE PROJECT AN ITS INTEGRATION PROJECT UNDER THE ITS DEPLOYMENT PROGRAM SUBMITTED BY: CITY OF HUNTINGTON BEACH DEPARTMENT OF PUBLIC WORKS 2000 MAIN STREET P.O. BOX 190 HUNTINGTON BEACH, CA 92648 SUBMITTED ON: MAY. 249 1999 1-405 Multi -Jurisdictional Smart Corridor and Caltrans District 12 Interne Project Table of Contents Section 1. Identification of the Project and Agency page 1 Section 2. Project Description page 3 Section 3. Project Status and Schedule page 7 Section 4. Project Need and Benefits page 9 Section 5. Capital Costs page 17 Section 6. Capital Support Costs page 18 Section 7. Est. Total Project Funding and Funding Source page 19 Section 8. Conformity to Regional/National ITS Architecture, o Y2K Compliance and Project Evaluation page 20 Figures Figure 2-1 Project Map page 5 Figure 2-2 System Architecture Diagram page 6 Figure 3-1 Preliminary Project Schedule page 8 Figure 4-1 Delay Savings Graph page 14 SECTION 1. IDENTIFICATION OF THE PROJECT AND AGENCY A. Project Title: 1-406 Multi -Jurisdictional Smart Corridor And Caltrans District 12 Intertie Project B. Name and Address of the Agency Responsible for the Project City of Huntington Beach Department of Public Works 2000 Main Street P.O. Box 190 Huntington Beach, CA 92648 C. Names and Addresses of the Other Participating Agencies City of Fountain Valley Department of Public Works 10200 Slater Ave., P.O.Box 8030, Fountain Valley, CA 92728 City of Westminster Public Works Department Civic Center 8200 Westminster Boulevard Westminster, CA 92683 Caltrans District 12 Systems Development Branch 1501 Pullman Street Santa Ana, CA 92705 D. Name, title, telephone and FAX numbers of the person responsible for the contents of this project information report. Venu Sarakki P.E., President Sarakki Associates Ph.949/851-3000 Fax.949/5851-3055 Jose Alire City of Huntington Beach Telephone: (714) 374-1548, Fax: 714/374-1573 1-405 Multi -Jurisdictional Smart Corridor and Caltrans District -12 Interne Project 05/24/99 page 1 E. Name, title, address, telephone and Fax number of the project manager Mr. Jose Alire Department of Public Works 2000, Main Street P.O. Box 190 Huntington Beach CA 92648-0190 Telephone: 714/374-1548 Fax: 714/374-1573 1-405 Multi -Jurisdictional Smart Corridor and Caltrans District -12 Intertie Project 05/24/99 page 2 SECTION 2. PROJECT DESCRIPTION A. Describe in detail the work that would be funded under the proposed project. Describe specifically the land, equipment or facilities to be constructed or acquired as }part of the project. The project consists of design and deployment of the following Intelligent Transportation System (ITS) elements in the Cities of Huntington Beach, Fountain Valley and Westminster along the 1-405 corridor. Figure 2.1 shows the project map and the approximate location of the ITS elements. City of Huntington Beach 1. This initial phase consists of installation of a fiber optic communication backbone along Gothard Street for traffic signals -and various present and future ITS elements such as CCTV, vehicle detection stations and video image processing systems. In addition, the fiber optic backbone will serve as a high speed communication link between Caltrans District 12 and Huntington Beach following deployment of a fiber optics backbone by Caltrans along the 1-405 freeway. 2. Design and Implementation of an integrated workstation and Graphical User Interface (GUI) for efficient operation, monitoring and control of City's signal system, CCTV cameras along 1-405 (in coordination with Caltrans District 12) and shared information links to Westminster and Fountain Valley. The design and integration will conform. to Showcase .regional architecture and National ITS architecture. 3. Traffic controller upgrade and integration with the GUI to migrate to regional architecture standards and to exchange traffic 'information with OCTA's TravelTIP regional traveler information project. 4. Installation of Spread Spectrum communication system to complete the city wide traffic signal communication and coordination with the city's TMC. City of Fountain Valley 1. Implementation of Graphical User Interface (GUI) according to regional and national ITS architecture standards for efficient operation, monitoring and control of City's signal system and also CCTV cameras within the city boundary (including sharing of video images with Caltrans District 12) and other future ITS elements. 1-405 Multi -Jurisdictional Smart Corridor and Caltrans District -12 Intertie Project 05/24/99 page 3 2. An interim communication link to the Caltrans District 12/Huntington Beach TMC using ISDN lines to share real time audio, video and data per regional ITS architecture standards. City of Westminster 1. Implementation of Graphical User Interface (GUI) according to regional and national 'ITS architecture. standards for efficient operation, monitoring and control of City's signal system and CCTV cameras within the city boundary (including sharing of video images with Caltrans District 12) and other future ITS elements. 2. An interim communication link to the City of Huntington Beach/Caltrans District 12 TMC using ISDN lines to share real time audio, video and data per regional ITS architecture standards. B. Is the project single phased or part of multi -phased project? The proposed project is part of a multi -phased project in an effort to improve mobility, reduce congestion and delay along the 1-405 corridor. This first phase will focus on the design and implementation of basic -infrastructure necessary to monitor, control and operate the corridor in a real time, coordinated fashion between the three cities and Caltrans District 12. Future phases will focus on additional ITS elements within the City of Huntington Beach. The schedule of this first phase parallels Caltrans District .12s schedule of ,installing CCTV cameras along 1-405 at the interchanges of Golden West/Bolsa Avenue in Westminster, Beach Boulevard in the City of Huntington Beach, and Magnolia Street/Warner Avenue in the City of Fountain Valley. The timing and schedule of the first phase project will be coordinated with Caltrans District 12 CCTV and communication system project in the 1-405 corridor. In addition, this project will share traffic information with TravelTip project through the planned wide area network. C. Enclose an 8.5" X 11" project location map showing existing roadway. features and proposed work (i.e. spacing between intersections, geometric details, equipment location, etc.) Figure 2-1 shows. the project location map including the communication system. Actual communication route will be determined during the preliminary engineering (PS&E) process. Figure 2-2 shows the preliminary system architecture for the three City TMC's and Caltrans District 12. 1-405 Multi -Jurisdictional Smart Corridor and Caltrans District -12 Intertie Project 05/24/99 page 4 .�I 'I SEAL BEACH =askim Im LEWIS! [3 =TV IT CALTWAS r I= wnc Um. wr BY CALTRM6 — - = rooe orTtc t�ac got ST NAtI)IOT+ KA04 ® � v" TM4 6 a c APPROVED: 30, 00, J� "o.- le, - A= - CITY TRAFFIC ENGINEER DATE: ...... mm"amw HUNTIdC TCN BEACH TMC CITY OF HUNTINGTON BEACH ° D DEPARTMENT OF PUSUC WORKS 1-405 MULTI-JURISTICTIONAL SMART FlcURE CORRIDOR & CALTRANS DMMCT-12 IWERTIE PROJECT 2—� .. i FOUNTAIN VALLEY TMC DISTRICT 12 TMC • ffiwh ISDN ISDN ' VMS 330 External Modem Modem H' b serif - ISDN Intertle Server • Modem °• Optical Trans elver Graphical Workstation WESTMINISTER TMC ISDN VMS 330 External Modem NUNTINGTON BEACH TMC Se er Optical Transceiver get External 7;",,4 Se of OVICNElr Graphical e�!/eR Workstation Graphical Figure 2.2 System Architecture Diagram. Workstation SECTION 3. PROJECT STATUS AND SCHEDULE A. Is the project consistent with Congestion Management Program? Yes. 1405, SR-39 (Beach Boulevard), Golden West Street, Bolsa Avenue, Magnolia Street,. -and Warner Avenue are shown as part of Orange County's 1.994 Congestion Management Program. This project is also,a part of the OCTA ITS 20 Year : Master Plan. This project will enable the three cities to better monitor and manage incident -related traffic congestion within their jurisdictions especially when congestion is related to incidents occurring on 1-405. B. Describe any environmental mitigation measures -and/or unresolved environmental issues. The project is categorically exempt under the California Environmental Quality Act (CEQA). There are no environmental mitigation measures. required nor are there any unresolved environmental issues. C. Include a schedule for implementation including, but not limited to the following: Table 3-1 shows the important project dates. The schedule is based on the assumption that funds will be available by September 1999. A graphical representation of the schedule is given in figure 3-1. Table 3-1 Project's major task/activity schedule 01 G 1. Environmental Compliance 2 2. Agreement Signed 2 - 3. Encroachment Permit 30 4. Consultant Contract 8 5. Plans, Specifications & Estimate 14 6. Allocation Request Not Applicable 7. Right of Way Acquisition Not Applicable 8. Advertise Contract 4 9. Contract Awarded 6 10 .Begin Construction IN 38 TH WEEK 11. End Construction (includes system integ,- test) 18 after start 12. Final Expenditure Report 2 13. Final Audit 2 14. Other Key Milestones To be determined 1-405 Multi -Jurisdictional Smart Corridor and Caltrans District -12 Intertie Project 05/24/99 page ? Project Schedule 1405 Multi -Jurisdictional Smart Corridor and Caltrans District 121ntertie Project Weeks from Notice to Proceed Task Description©■■■mmmmmmm®mmmm©mmmm©mmomamom ■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ Agreement4. !ji;i■■■�■■■■■■■■■■■■■■■■■■■■■■■■■ Consultant Contract S. Plans. Specifications& Estimate ■■■■i■ij;4 i�;;!:;jj4j;;;:ij;iil;;;I;j;;ll:■■■■■■■■■■■■■■■■■ RANAcquieltion II44�! ■■■■■ ■■ ■ ■■■■■ ■■ ■ 18. Advertise Contract ■■■■■■■■I■■■■■:,,�;;; ;,�:�i ■■ :9. Contract Award ■■■■■■■■■■■■■■■;h;fll ;i;;!l;II!�■■■■■■1■■■■,13. ■■■■■■■■■■■■■■■■■■ ;ii?i Iiji ijEj! j;iiii{!IE Fii!lij4!4;'i';i li,i!41(i;ii'■■■■■■ !ji14!4!':j;"j i!?! ■■■ ■■■■■■■■■■■■■■■■■■`:i�'i1 Final Audit 7 SECTION 4. PROJECT NEED AND BENEFITS A. PROJECT NEED 1. Describe in detail the congestion problem that this project will mitigate. 1-405 operates at LOS F with excess delays both in the AM and PM peaks.. According to Caltrans District 12's "Congestion Monitoring Data on Orange County Freeways" congestion exceeds 524,000 vehicle -hours of delay per year in the evening peak alone (AM peak data not available) along the proposed project segment. During incidents on the freeway,, traffic spill!sover to the surface street. Because of the random nature of the incidents, the local agencies get little or no warning to respond quickly to mitigate incident caused congestion. in the corridor. The proposed fiber optic communication system and .Caltrans District 12 intertie project by the City of Huntington Beach will enable the local agencies and Caltrans District 12 to exchange traffic information in real time. By. sharing traffic information in real time, the agencies can respond to incidents quickly.and take necessary steps to mitigate recurring and non recurring congestion on freeway and the surface streets. 1-405, Beach Boulevard (SR 39), Golden West Street, Bolsa Avenue, Magnolia Street and Warner Avenue are part of Orange County's ITS (formerly IVHS) 20 Year Master Plan. The proposed CCTV surveillance cameras and communication system along the Gothard Street corridor (by the City of Huntington Beach) will provide the infrastructure to achieve reduction in delay due to recurring and non -recurring congestion on freeway and surface streets. The fiber optics communication system provides future communication capabilities between City facilities on Gothard Street, Golden West Community College, and the OCTA Golden West Transportation Center (located on the northeast corner of Gothard Street and Center Avenue). The proposed design and implementation of integrated workstation with its Graphical User Interface (GUI) in the cities of Huntington Beach, Fountain Valley and Westminster will enable exchange of traffic information on real time basis with -other agencies. The project will result in region wide traffic improvements. The installation of surveillance . system by CaltransI and communication and GUI system by Huntington Beach, Westminster and Fountain Valley will help to mitigate recurring and non -recurring congestion on the freeway and the surface streets of the 1-405 corridor. According to Orange County ITS Master Plan and Operation Time Saver, published in January. 1996, by USDOT, the deployment of the various ITS elements is expected to result in the following reduction in delay: 1-405 Multi -Jurisdictional Smart Corridor and Caltrans District -12 Intertie Project 05/24/99 page 9 • Deployment of CCTV systems (by District-12) will help achieve 5% savings in average vehicle hours of delay. • Signal Coordination__ (by any interconnect medium) will result in 15% savings in average vehicle hours of delay. • Graphical User Interface and Integrated workstation (computer system upgrade in TMC) will likely result in 4% reduction in average vehicle hours of delay by better management and coordination. The above delay savings and coordinated traffic management techniques by the four agencies will result in an effective regional traffic management system. The proposed project will mitigate both non -recurring and recurring congestion in the corridor by optimum utilization of the corridor capacity. Further, a coordinated Freeway/Surface street corridor will enhance capacity utilization to its optimum, resulting in an integrated and well. balanced regional Smart Corridor System. Note: The proposed project .is a joint effort between Caltrans District 12 and the Cities of Huntington Beach (lead agency), Fountain Valley and Westminster. CCTV and fiber backbone on the .I-405 freeway will be designed and implemented by Caltrans District 12. Fiber optic cable on Gothard Street and . integrated workstations with GUI in each city will be implemented by the city of Huntington Beach in cooperation with the cities of Fountain Valley and Westminster. The project schedules between Caltrans and Huntington. Beach projects will be coordinated to achieve full project implementation on schedule and budget. 2. Describe the traffic conditions on the roadways affected by the project including adjacent streets and highways. Include the current and proposed average daily traffic, peak hour volumes, operating speeds and delay. Traffic conditions in the corridor have worsened over the past decade. Table 4-1 below shows the traffic characteristics of the major arterials in the project area. As explained earlier, traffic due to incidents on the 1-405 freeway spills over to the surface streets in the corridor causing additional surface .street delays. Since the freeway is operating at Level of Service F, any delay causing incidents will have impact on the adjacent streets and road network in the region. A coordinated regional response is needed to mitigate congestion in the corridor. The proposed project will facilitate quick response.to incidents by the three cities and ,Caltrans and will reduce delay due to incidents. 1-405 Multi -Jurisdictional Smart Corridor and Caltrans District -12 Intertie Project 05/24/99 page 10 Table 4-1. Traffic Characteristics of 1-406 and SR-39 Corridors in the Cities of - Huntington Beach, Fountain Valley and Westminster. e3 I-405 at Golden West/Bolsa 238,000 0 19,800 6 -45mia.at F Beach Blvd. 248000 19900 F 45 1-405 at Magnolia St. 244,000 19,800 F 45 48 1-405 at Warner Ave. 244,000 19,800 F 45. 48 SR-39 & Main St./Ellis Ave. 61,000 5,800 F 40 42 SR-39 & Talbert Ave. 60,000 5,400 F 40 42 SR-39 & Slater Ave. 59,000 5,000 F 40 42 SR-39 & Warner Ave. 60,000 4,750 F 38 40 SR-39 & Edinger Ave. 60,000 5,000 F 37 40 SR-39 & 1-405 (San Diego Fwy) - 57,000 5,200 F 40 42 ' Improvements are expected average operational speeds based on "Operation Timesaver", US. DOT publication dated January, 1996. Arterial improvements are due to signal coordination. The freeway traffic is expected to grow at an annual average rate of 2.4% (based on traffic trend from 1988-1993, 1994 traffic volumes on California state highways, May 1994). If improvements are not implemented, the congestion will continue to increase in the corridor. B. Project Benefits The proposed project will benefit 1-405 freeway and the adjacent surface streets. The three cities and Caltrans are expected to coordinate and jointly implement the surveillance and communication system project. During major incidents on I- 405, spill over traffic can .utilize the available capacity on the 'surface streets in the corridor. The exchange of real time incident information will enable the cities to change the traffic signal timing parameters to reflect the changes due to spill over traffic. The use of adjacent surface street capacity. (corridor capacity) during = incidents will reduce traffic delays and congestion on the freeway. The following time savings calculations are based on delay savings on 1-405 due to the utilization of corridor capacity during typical incidents. 1. Time Savings: from the project this calculation. Attachment 1. Time Savings Estimate the annual delay reduction (in dollars) resulting Include all calculations and assumptions used in making Where appropriate, use the formula and time values in 1-405 Multi -Jurisdictional Smart Corridor and Caltrans District -12 Interne Project 05/24/99 page 11 The following standard. references are used to arrive at delay savings statistics. References 1. 1994 traffic volumes on California state highways, California Department of Transportation, Sacramento, CA 2. Caltrans District 12, Spring/Fall 1995 Congestion Monitoring Data on Orange County Freeways 3._ 1993 California State Highway Log, District 12, Published by Department of Transportation, Sacramento, CA 4. 1994 accident data on California state highways (road miles, travel, accidents, accident rates) Department of Transportation,. Sacramento, CA 5. Operation Time Saver, Intelligent Transportation Infrastructure Benefits: Expected and Experienced, U.S. DOT, January 1996. 6. Caltrans District 12, Interim TMC functional. requirements definition, November 1991 7. Caltrans District 7, TMC functional requirements definition, April 1994 8. • Caltrans Traffic Systems Management Program Guidelines, Amended June 7, 1995 Step 1. Peak Hour Volume and Capacity . Average peak hour volume for the 1-405 segment from Warner Avenue interchange to Westminster/Bolsa Avenue/Golden West Interchanges (Post Mile 14.82 to 17.75) = 19,800 vehicles per hour. Directional peak hour volume (56%NB and 44%SB in AM Peak) is 11,088 vehicles in the NB direction and 8,712 in the SB direction (Reference 1). Average Capacity for the five lane NB project segment @ 2,100/lane = 10,500 vehicles per hour (Reference 3) Step 2. Average Incident duration and bottleneck capacity Based on 1994 accident summary for District 12, average number. of accidents per day per freeway mile in Orange County = 0.95. (Reference 4) 1-405 Multi -Jurisdictional Smart Corridor and Caltrans District -12 Interde Project 05/24/99 page 12 Reduction in capacity due to a typical incident is approximately 35% (Weighted average of capacity reduction due to incidents on shoulder and travel lane) (Reference 7). Average reduction in capacity due to an incident = 35%x10,500 = 3,675 vehicles/hour (Reference 7). Average incident duration = 50-60 minutes, Say approx. 55 minutes (Reference 6) Step 3. Reduction in incident duration due to CCTV surveillance system. Average reduction in overall incident duration due to early incident identification, verification and coordinated response using CCTV = 13 to 15 minutes (8 minutes for identification and 5-7 minutes for response time). To..be conservative .say 13 minutes (References 5) Step 4. Calculation of delay savings Values from steps 1, 2 and 3 are used in Figure 4-1 to -derive savings in delay due to the use of CCTV in the project segment. For the. purpose of conservative estimate, it is assumed that CCTV will be used only 250 weekdays in a year. (Caltrans District 12 TMC operates on a 24 hours a day, 7 days a week basis). In Figure 4-1, the X-axis represents time and the Y-axis represents the cumulative traffic volume on the Northbound segment of 1-405 at Beach Blvd. The shaded area ABCDA represents the delay savings due to the deployment of CCTV surveillance. To be on the conservative side, many benefits have not been included in the calculations. For example, savings in delay due to Southbound I- 405 and coordination of arterial signals in the corridor is not considered. Similarly, only 250 week days in a year are considered for benefit calculations. Delay savings . on weekends are not included. The total delay savings estimated graphically as shown in Figure 4-1 is 90,000 vehicle -minutes or, 1500 vehicle hours per day. Per TSM guidelines, design life for a surveillance system = 15 years (Reference 8) Step 5. Costs Caltrans cost per vehicle minute = $0.12 assuming 0-2% trucks (Reference 8) Annual Operation and Maintenance costs are expected to be $20,000 Step 6. Time Savings and Annual Delay Reduction (in dollars) From step 4, daily savings in delay = 90,000 veh-mins. Annual time savings assuming $0.12 per veh-min and 250 days. a year, Annual savings is: 90,000 X 0.12 X 250 = $2,700,000. 1-405 Multi -Jurisdictional Smart Corridor and Caltrans District -12 Intertie Project 05/24/99 page 13 Figure 4-1 25 K11 15 10 I-405 SEGMENT BETWEEN GOLDEN WEST STREET AND WARNER AVENUE Average Delay Savings During A Typical Incident Total Delay Savings = Area ABCDA = 80.000 Veh=Min OR Per Incident Per Day 4500 Veh-Hrs/Day ......................................5.............:................. .(APPFRMM. ........................ .... ... ............ ....D ...... .............. Non n4l Flow Restoration without Number of Vehlcles Detajred CQ'TV upstream .. incident : .Rapid Restoratlon At No nnel. No"I Capacity Flow Flow Due to CCTV Normal Demand Fio� ....................... ................... :............. .................................. .......... Average Incident Cl _ earance Tyne B A (T:1 to B = 55rhin) ................ ... ........... . ; ^� ......E�ti�i'IttCldbrit�tAdtAhdB ....:.............:... :IncldenVBotileneck Flow:With CdTV Begin Incident 20 ' 40 60 80 100 120 Duration (minutes) 140 - 160 Step 7. Benefit -Cost Ratio First Year Benefit = $2,700,000 First Year Cost = 1,600,000 (Capital) + $50,000 (O+M) _ $1,650,000 First Year B/C = $2,700,000/$1,650,000= 1.636 Net present worth of annual benefits using 10.5 PWF = $28.35M (Reference 8) Net present worth of costs using 10.5 PWF = $1,600,000 +` 10.5 {501000(0+M)) _ $2.125M 5 eater Pro�ectiB - a-1� :. Step 8. Calculation of TSI From attachment 1 of reference 8, (1995 TSM guidelines) the following formula is presented: PWF x((CxBxD)-M-O)x100 TSI = Equation 1. COST TSI = Time Savings Index PWF = Present Worth Factor, for 15 years equals 10.5. C = Cost per vehicle minute for 0-2 percent trucks is $0.12. B = Delay savings in vehicle -minutes equals 90,000. D = Weekdays equals 250 days. M = Annual maintenance costs equals $30,000 O = Annual operating costs equals $20,000 Cost = Capitol cost equals $1,385,000 [$1,600,000 - 215k(Support Costs)] 2. Person Trip Capacity: Estimate the increase in the number of person - trips that could be carried on the street and/or highway system as a result of the project. Include all calculations and assumptions used to derive the estimate. Average two way peak hour volume on 1-405 project segment = 19,800 (1994 traffic volumes on CA state highways) 1-405 Multi -Jurisdictional Smart Corridor and Caltrans District -12 Intertie Project 05/24/99 page 15 Assume average occupancy across mixed lanes = 1.2 persons/veh The installation of surveillance, communication and GUI is estimated to improve the congestion by 5%. Increased person trip capacity due to the project = 19,800 x 0.05x 1.2 = 1,188 s ma ed�fn cc ea�ersor�: Cam Ca rt�8 3. Level Of Service: Describe the current and expected level of service as a result of the project. Describe the basis for the above projection. The project is expected to improve the traffic -flow conditions in the corridor. At present, 1-405 freeway operates at level of service F during recurring congestion and F3 during non -recurring congestion per Caltrans District 12 estimates. This project is expected to improve the traffic flow conditions on the freeway from. — Level of Service F3 to F1 during non -recurring congestion. 4. Congestion Management Program: Describe the relationship of the proposed project to other projects in the area and its importance in implementing the area's Congestion Management Program. SR-39 and .I-405 are part of the 1994 Congestion Management Program Highway System network as identified in the Orange County CMP plan. This regional project will serve as an information node for the Southern California Showcase project as well as OCTA's TravelTip project. In addition, the deployment of ITS elements in this project will help to realize the goals and objectives of the Orange County's ITS Master Plan and Congestion Management Plan. 1-405 Multi -Jurisdictional Smart Corridor and Caltrans District -12 Intertie Project 05/24/99 page 16 SECTION 5. CAPITAL COSTS The following is the estimated total capital cost of the project. The costs include labor, materials, tools, equipment and contingencies for incidental expenditure. The costs are preliminary estimates and are subject to change based on the actual design. A. A. EQUIPMENT COST 1. Motorist Information System Not Applicable CCTV System Central Control & Switching $ 20,000 Monitors $ 5,000 3. Communication System (Approx. 20,000' @ 16/1-F) F.O. Trunk Cable, Underground Conduit, Pullboxes, $320,000 Splice Closures and ISDN lines (Fount Valley and WM) $10,000 4. Software Expert System. included in item 5. Operating System 5. Traffic Operations Center Map Display (GUI) . Integrated Workstations, H/W, S/W $260,000 for Huntington Beach, Fountain Valley and Westminister 6. Ramp Metering Systems Not Applicable 7. Traffic Signal Systems and Quick Net/4 integration $500,000 8. Spread Spectrum signal communication system $250,000 B. RIGHT OF WAY COSTS Not Applicable C. ROADWAY COSTS Not Applicable D. CONTINGENCIES 20,000 TALC -�1G0i 380 1-405 Multi -Jurisdictional Smart Corridor and Caltrans District -12 Intertie Project 05/24/99 page 17 SECTION 6. CAPITAL SUPPORT COSTS The following table gives'an estimate for the Capital Support Costs. Actual Costs may vary depending on the. final PS&E. A. Project Development 7Not.Applicable 1. Environmental Study 2. Design Engineering (Communication PS&E) 00 3. Software Design (includes functional requirements, and $10,000 top level system architecture) (Software development is included as part of Capital Cost) B. Systems Engineering/Management & Administration 1. System Management, Consultant Procurement, Project $95,000 Management and Administration, SOP/MOU and System Training C. Signal Timing Plan Development Performed in- house Contingencies and construction engineering $30,000 QT IL PROJEG S PPaORT Total Project Costs = $1,600,000 (capital + support costs = $1,385K +$215k) 1-405 Multi -Jurisdictional Smart Corridor and Caltrans District -12 Interne Project 05/24/99 page 18 SECTION 7. ESTIMATED TOTAL PROJECT FUNDING_ AND FUNDING SOURCE Task/item Description Total Cost TEA-21 Local/City 1. CCTV matrix switch and Fiber .$375,000 $375,000 - Optic communication backbone + - contingencies 2. Graphical User Interface (GUI), Map Display, Integrated Workstation $260,000 $260,000 - for Huntington Beach, Westminster and Fountain Valley 3. Traffic controller upgrade and integration with workstation and map $500,000 - $500,000 based GUI Measure M 4. Spread Spectrum Signal communication and signal $250,000 - $250;000 coordination system Measure M 5. Project Support Costs including but not limited to PS&E, $215,000 $156,469.51 $58,530.49 Construction Engineering, System City Administration, Project Management and Contingencies. PROJECT TOTALS $1,600,000 $791,469.51 $808,530.49 1-405 Multi -Jurisdictional Smart Corridor and Caltrans District -12 Intertie Project 05/24/99 page 19 SECTION 8. CONFORMITY TO REGIONAL SHOWCASE/NATIONAL ITS ARCHITECTURE, Y2K COMPLIANCE AND PROJECT EVALUATION Conformity to Regional/National ITS Architecture: The Southern California Priority Corridor (Showcase) project defines the regional architecture -standards for the urbanized areas of Southern California.. The. Showcase .project has identified four regional "Kernels" comprising four Caltrans. Districts -(Districts 7,8, 11 and 12). The City of Huntington Beach (Seed) falls under District 12 Kernel and will interface with District 12's Advanced Traffic Management System (ATMS) , Intertie server. The project will adhere to the following Showcase/National ITS Architecture Standards. • Class. E "center -to -center" .interface (District 12 TMC to Huntington Beach TMC) based on CORBA (Common Object Request Broker Architecture) standard as defined , by the National Transportation Control/ITS Communication Protocol (NTCIP). Kernel -Seed concept under Showcase regional architecture. • Use of peer to peer architecture using distributed objects and- standardized Interface Definition Language (IDL) interfaces to exchange traffic control, management and traveler information. (IDLs to exchange information consistent with Showcase CCTV objects, CMS objects and the naming services) • Use of Showcase protocol to communicate to ITS field elements Y2K Compliance: All the system hardware, software and manufacturer's equipment installed as part of this project will be made Year 2000 compliant. Self- Evaluation: The city of Huntington Beach intends to perform in-house self - evaluation of the project. The evaluation will focus on how well the project met its goals and objectives. Some of the initial evaluation criteria will include but not limited to, the following: • Life cycle costs of operation and maintenance • Integrated workstation and sub -system performance (mean time between failures, system down time etc.,) • Change in operator efficiency and ease of use (real and perceived) • Institutional issues and lessons learned 1-405 Multi -Jurisdictional Smart Corridor and Caltrans District -12 Intertie Project 05/24/99 page 20 • Degree and ease of achieving conformance with regional and national ITS architecture Contracting issues, lessons learned and other appropriate MOEs. 1-405 Multi -Jurisdictional Smart Corridor and Caltrans District-121ntertie Project 05/24/99 page 21 Proposal Evaluation and Recommendation: �J\ ► V � , 3 On June 1, 1999, Request For Proposals for the 1-405 Multi -Jurisdictional Smart Corridor and Caltrans District 12 Intertie Project, Professional Design Consulting Services, were available for consideration by qualified engineering consultants. Each firm was asked to submit a written response by July 1, 1999. The RFP was also advertised on the Intelligent Transportation Systems Internet Web Site. Proposals were received from the following firms: FIRM LOCATION 1. National Engineering Technology Corp. La Mirada, CA 2. TransCore Anaheim, CA 3. W. G. Zimmerman Engineering, Inc. Seal Beach, CA Three members of the Transportation Division staff and a member of Caltrans District 12 staff reviewed the proposals and prepared written evaluations on the basis of qualifications and experience of key individuals, staff availability, references, successful completion of similar projects, and quality of the proposal from each firm. Each of the raters independently concluded that National Engineering Technology Corporation should be retained for this assignment. Public Works" staff recommends approval of the attached agreement with National Engineering Technology Corporation. Public Works Commission Review: The Commission reviewed and recommended approval of.the project on June 16, 1999 by a 5-0 vote, with two Commissioners absent. Environmental Status: This project is categorically exempt pursuant to the California Environmental Quality Act, Section 15301 (c). Attachment(s): RCA Author: Bob Hidusky.35746 Evaluation nd Re a dafo : Proposal a comm n i n On June 1, 1999, Request For Proposals for the 1-405 Multi -Jurisdictional Smart Corridor and Caltrans District 12 Intertie Project, Professional Design Consulting Services, were available for consideration by qualified engineering consultants. Each firm was asked to submit a written response by July 1, 1999. The RFP was also advertised on the Intelligent Transportation Systems Internet Web Site. Proposals were received from the following firms: FIRM LOCATION 1. National Engineering Technology Corp. La Mirada, CA 2. TransCore Anaheim, CA 3. W. G. Zimmerman Engineering, Inc. Seal Beach, CA Three members of the Transportation Division staff and a member of Caltrans District 12 staff reviewed the proposals and prepared written evaluations on the basis of qualifications and experience of key individuals, staff availability, references, successful completion of similar projects, and quality of the proposal from each firm. Each of the raters independently concluded that National Engineering Technology Corporation should be retained for this assignment. Public Works staff recommends approval of the attached agreement with National Engineering Technology Corporation. Public Works Commission Review: The Commission reviewed and recommended approval of the project on June 16, 1999 by a 5-0 vote, with two Commissioners absent. Environmental Status: This project is categorically exempt pursuant to the California Environmental Quality Act, Section 15301 (c). Attachment(s): RCA Author: Bob Hidusxy:35746 RCA ROUTING SHEET a INITIATING DEPARTMENT: PUBLIC WORKS SUBJECT: ' roue Cons Itant Selection For Intelli ent Trans ortation PP • � 9 per, Systems Design Services -For 1405tiMulti Jurisdictional Smar't;;Corridor And&C,altrans District 12 Interne Project COUNCIL MEETING DATE: MayN 1:, 20:00 Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Attached Subleases, Third Party Agreements, etc. (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Attached Financial Impact Statement (Unbudget, over $5,000) Not Applicable Bonds (If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR RETURN: -OF ITEM (Below Space For City Clerk's Use Only)