HomeMy WebLinkAboutApprove the Community Services Departments Instructional Recr
Council/Agency Meeting Held: 4=or
Deferred/Continued to:
Approved ❑ Conditionally Approved irJ Denied
Ci er ign
Council Meeting Date: June 20, 2005
Department Number: CS05-018
CITY OF HUNTINGTON BEACH
REQUEST FOR COUNCIL ACTION
SUBMITTED TO: HONO ABLE MAYOR AND CI Y COUNCIL MEMBERS
SUBMITTED BY: PE�OPULB�GRA , City Administrator C
PREPARED BY: JIM B. ENGLE, Director, Community Services _
SUBJECT: APPROVE INSTRUCTIONAL CLASS BUDGET AMENDMENT'
Ftement
ssue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s)
Statement of Issue: A budget amendment is necessary due to projected increased
revenues and associated expenses for instructional recreational classes.
Funding Source: General Fund Unappropriated, Unencumbered Fund Balance in the
amount of $303,000. Expenditures will be offset by $433,000 in projected new revenue
generated by instructional classes.
Recommended Action: Authorize the appropriation of $303,000 from the General Fund
Unappropriated, Unencumbered Fund Balance into Instructional Classes -Other Contract
Services Account #10045406.69450 to pay recreation class instructors.
Alternative Actions : Cancel classes and refund revenues to participants.
Analysis: The Instructional Recreational Classes Program has shown consistent growth for
the past decade. As of the end of March 2005, class revenues were greater than the same
period last year, thereby creating reciprocal expenses. Since the city's peak registration
period is the upcoming summer season, it is anticipated that this current trend will continue
throughout the summer. With the addition of classes at the Seniors' Center and the City
Gym and Pool, and upward growth at Edison and Murdy Community Centers, revenues for
instructional classes are estimated to exceed projections by approximately $433,000. Since
contract instructors receive 70% of the class revenue, an additional $303,000 is needed to
pay instructors. If the public does not register for classes at the rate projected, it would not
be necessary to pay out the full amount to contract instructors and the excess funds would
be returned to the General Fund at the end of the fiscal year.
�'3
REQUEST FOR COUNCIL ACTION
MEETING DATE: June 20, 2005 DEPARTMENT ID NUMBER: CS05-018
Council Policy regarding Requests for Appropriation of Funds: As adopted by City
Council in March 1998, all requests for appropriation of funds must meet one of the following
criteria: (1) the request is for an unanticipated emergency, (2) the request is required to
implement labor negotiations, or (3) the request will be offset by related new revenues. The
new appropriation being requested will be offset by related new revenues from the
participation fees charged to the public for recreational classes.
In summary, the City receives 30% of the total instructional class revenue; instructors are
paid 70% of the class fees. Expenses are projected to be $303,000 with $433,000 in new
revenue.
Environmental Status: N/A
Attachment(s):
RCA Author: JBE:JL:cr
GARCA12005105-018 Instructional Classes Budget Amendment.doc -2-
6I612005 5:07 PM
ATTACHMENT #1
,t
CITY OF HUNTINGTON BEACH
INTERDEPARTMENTAL COMMUNICATION
TO: PENELOPE CULBRE TF1- GRAFT, DPA, CITY ADMINISTRATOR
FROM: DAN TNILLELLA, CPA., FINANCE OFFICER
SUBJECT: FIS 2005 -- 20: APPROVE INSTRUCTIONAL CLASS BUDGET AMENDMENT
DATE: JUNE 7, 2005
As required by Resolution 4832, this Fiscal Impact Statement has been prepared for
"Approve Instructional Class Budget Amendment"
If the City Council approves this action (total appropriation $303,000) there will be no
effect on the General Fund Balance because the new appropriation will be offset by
corresponding additional revenue..
DanVillella,
Finance Officer
RCA ROUTING SHEET
INITIATING DEPARTMENT:
COMMUNITY SERVICES
SUBJECT:
APPROVE INSTRUCTIONAL CLASS BUDGET
AMENDMENT
COUNCIL MEETING DATE:
June 20,2005
RCA ATTACHMENTS
STATUS
Ordinance (w/exhibits & legislative draft if applicable)
Not Applicable
Resolution (wlexhibits & legislative draft if applicable)
Not Applicable
Tract Map, Location Map and/or other Exhibits
Not Applicable
Contract/Agreement (wlexhibits if applicable)
(Signed in full by the City Attome)
Not Applicable
Subleases, Third Party Agreements, etc.
A roved as to form b City Atiorne
Not Applicable
Certificates of Insurance (Approved by the City Atfome
Not Applicable
Financial Impact Statement (Unbud et, over $5,000)
Attached
Bonds If applicable)
Not Applicable
Staff Report If applicable)
Not Applicable
Commission, Board or Committee Report (If applicable)
Not Applicable
Findings/Conditions for Approval and/or Denial
Not Applicable
-EXPLANATION FOR MISSING ATTACHMENTS
EXP'ANAT[014 FOR RETURN OF ITEM...