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HomeMy WebLinkAboutApprove the Expenditure of Confiscated Drug Money for PoliceCouncil/Agency Meeting Held: � A q8 3x0.�15 Deferred/Continued to: _ City Clerk's Signature Approved ❑ Conditionally Approved ❑ Denied 7_ Council Meeting Date: March 16, 1998 Department ID Number: PD 98-007 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY: RAY SILVER, Acting City Administrator A4 PREPARED BY: RONALD E. LOWENBERG, Chief of Police SUBJECT: Approve the expenditure of confiscated drug mon y for Police Department network modifications. m ©0 N r 00 Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s) Statement of Issue: The Police Department needs to make changes to the existing computer network which will provide security of confidential data and integrate with the city- wide network for E-mail, calendaring, and other data activities. $62,772 for this project is available from unclaimed confiscated money resulting from adjudicated drug cases collected during the last several years. Funding Source: General Fund unappropriated fund balance. 100% reimbursed from unclaimed confiscated money. Recommended Action: Approve the appropriation of General Funds and authorize the expenditure of $62,772 for needed network improvements in the Police Department. Alternative Action(s): Deny approval of the project and funding source. REQUEST FOR COUNCIL ACTIN MEETING DATE: March 16, 1998 DEPARTMENT ID NUMBER: PD 98-007 Analysis: The Police Department is currently working to replace the McDonnell Douglas Computer Aided Dispatch and Records Management System. The Police Department has been making many changes to the existing city network, which connects all personnel to E- mail, calendaring, and other data services. The stopgap changes have enabled the Police Department to operate information systems while continuing litigation with McDonnell Douglas. Citywide network systems are being upgraded to new software and there are a number of connectivity issues that must be resolved within the Police Department. If the issues are unresolved, then the Police Department will be unable to communicate with the other city departments on the city network. The project includes an analysis of the current police networks and replacement of certain computer servers. These computer servers store highly confidential police information such as Vice and Narcotics case files. These files must reside in the Police Department to be in compliance with the Department of Justice. $62,772 is from unclaimed adjudicated drug cases from the last several years. The persons involved in the adjudicated cases have a period of one year to make any claim for the confiscated money which was part of the evidence used in those cases. These funds are now available for General Fund use. Environmental Status: n/a Attachment(s): NO RCA Author: R. W. Ham RCAdrug$ -2- 03/04/98 4:54 PM ATTACHMENT #1 FISCAL IMPACT STATEMENT QUESTIONNAIRE 1. Title of RCA: Approve expenditure of confiscated drug money for Police Department network. 2. Why is this budget amendment needed: To make changes to the existing computer network and provide security of confidential data for the Police Department. A. Why was it not anticipated? McDonnell Douglas litigation continued longer than was expected by staff. B. Why can't anticipated current year budget savings be used to fund this item? Not budgeted this year. C. Why can't the Department re -prioritize current year expenses so that this item can be funded instead of approved budget items? No available funds. 3. What will be the cost? 100% reimbursment. A. Direct Cost: Current Fiscal Year: Future Years: B. Indirect Cost: 4. Funding Source: A. Fund: B. Specific Revenue Source: $62772 0 $0 General Fund Confiscated drug money C. Alternative Funding Sources: none 5. History: none Fisdrug$ 03/04/98 4:55 PM CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICA TION To: Ray Silver, Acting City Administrator From: Dan T.Villella, Director of Finance Subject: FIS 98-33 Approve the Expenditure or Confiscated Drug Money for Police Department Network Modifications Date: March 5, 1998 As required by Resolution 4832, a Fiscal Impact Statement has been prepared for Appropriation for Approve Funding for "Approve the Expenditure or Confiscated Drug Money for Police Department Network Modifications." If the City Council approves this action (total appropriation $62,772) there will be no effect on the estimated unappropriated, undesignated General Fund Balance at September 30, 1998 because this entire amount is funded by unclaimed confiscated cash that was not considerealin the re r lnue estimates. Robert J. Franz, Deputy City Adminis RCA ROUTING SHEET INITIATING DEPARTMENT: Police Department SUBJECT: Approve the expenditure of confiscated drug money for Police Department network modifications. COUNCIL MEETING DATE: March 16, 1998 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Not Applicable Financial Impact Statement (Unbudget, over $5,000) Attached Bonds (If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED` FORVV DED Administrative Staff ( ) (ft zf&) Assistant City Administrator (Initial) ( ) City Administrator (Initial) City Clerk ( ) EXPLANATION FOR RETURN OF ITEM,: - RCA Author: