HomeMy WebLinkAboutBudget Appropriation Revision for Building and Safety's PlanCouncil/Agency Meeting Held: July 6, 2004
Deferred/Continued to: Qaw��
Approved ❑ Conditionally Approved ❑ Denied DWvxy Ci Jerk' Signat
Council Meeting Date: July 6, 2004 Departm nt Number: BD 2004-3
CITY OF HUNTINGTON BEACH
REQUEST FOR ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL r>
SUBMITTED BY: PENELOPE CULBRETH-GRAFT, CITY ADMIN STRAT0R^'' r
PREPARED BY: ROSS CRANMER, DIRECTOR OF BUILDING & SAFETO
SUBJECT: APPROVE BUDGET APPROPRIATION REVISION FOR BUILDING
AND SAFETY PLAN REVIEW SERVICES
Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s)
Statement of Issue:
Transmitted for City Council's consideration is a request to approve a budget appropriation
revision of $25,000 from the unappropriated general fund into a Plan Review Services
operating expense account within the Department of Building & Safety.
Funding Source:
Appropriate $25,000 from the Unappropriated General Fund Balance to professional services
operating expense account (10055301.69365) in the Department of Building & Safety.
Recommended Action:
Motion to:
"Approve the budget appropriation of $25,000 from Unappropriated General Fund
account to the Department of Building & Safety Professional Services operating
expense account."
Alternative Action(s):
The City Council may make the following alternative motion (s):
1. "Deny the budget appropriation of $25,000 to the Building & Safety Department
Operating Expense Account."
2. "Continue the item and direct staff accordingly." 6,,Z
REQUEST FOR ACTION
MEETING DATE: July 6, 2004 DEPARTMENT ID NUMBER: BD 2004-3
Analysis:
The Building and Safety Department staffs the building counter, performs health and safety
plan reviews and provides over the counter plan review services for minor projects. The
applicants who submit projects to the City pay fees for these services and service levels have
been established.
The ability of the Building and Safety Department to provide plan review services continues
to be hampered by the substantial increase in construction activity. We have been utilizing
professional contract services to satisfy the increase in demand. However, our budget for
plan review services is nearly depleted as a result of a higher than expected level of
construction activity. There has been a significant increase in demand for over-the-counter
plan review of smaller projects. As a result of the high profile large projects such as Bella
Terra and the Strand and an increase in the over-the-counter plan reviews, our ability to
service the medium size projects has been severely hampered.
As a result of the increased construction activity, we estimate an increase in revenue of
$137,000 for Plan Review Services for fiscal year 2003-04. Eight months into the fiscal year,
Plan Review Services has generated $756,519 in revenue (Account No. 47215) out of the
$772,691 originally projected.
Staff is, therefore, recommending approval of an appropriation of $25,000 from the
unappropriated general fund to its professional services contract account to be used to
expand contract plan review services for our medium size projects. This will allow the
department to maintain established levels for these services.
As adopted by the City Council in March 1998, all requests for the mid -year appropriation of
General Funds must meet one of the following criteria: 1) The Request is for an
unanticipated emergency, 2) The request is required to implement labor negotiations, or 3)
The request will be offset by related new revenues. This request meets criterion #3 as it will
be offset by new revenues.
Environmental Status:
Not Applicable
Attachment(s):
1313 2004-3 Appropriation Revision $25,000 -2- 6/22/200412:03 PM
ATTACHMENT 1
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To
From:
CITY OF HUNTINGTON BEACH
INTERDEPARTMENTAL COMMUNICA TION
Penelope Culbreth-Graft, City Administrator
Clay Martin, Director of Administrative Services
Subject: FIS 2004-22 Approve Budget Appropriation Revision for
the Department of Building and Safety
Date: June 21, 2004
As required by Resolution 4832, this Fiscal Impact Statement has
been prepared for "Approve Budget Appropriation Revision for the
Department of Building and Safety."
If the City Council approves this action (total appropriation $25,000),
the estimated unreserved General Fund balance at September 30,
2004 will be reduced to $5,025,000.
Clay Ma
Director(of Administrative Services
RCA ROUTING SHEET
INITIATING DEPARTMENT:
-Building & Safety
SUBJECT:
Budget Appropriation Revision
COUNCIL MEETING DATE:
July 6, 2004
RCA ATTACHMENTS
STATUS
Ordinance (w/exhibits & legislative draft if applicable)
Not Applicable
Resolution (w/exhibits & legislative draft if applicable
Not Applicable
Tract Map, Location Map and/or other Exhibits
Not Applicable
Contract/Agreement (w/exhibits if applicable)
(Signed in full by the City Attome
Not Applicable
Subleases, Third Party Agreements, etc.
(Approved as to form by City Attome
Not Applicable
Certificates of Insurance Approved by the City Attorney)
Not Applicable
Financial Impact Statement Unbud et, over $5,000
Attached
Bonds If applicable)
Not Applicable
Staff Report If applicable)
Not Applicable
Commission, Board or Committee Report If applicable)
Not Applicable
Find in s/Conditions for Approval and/or Denial
Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS
REVIEWED
RETURNED
FO DED
Administrative Staff
Assistant City Administrator Initial
City Administrator Initial
City Clerk
EXPLANATION FOR RETURN OF ITEM:
RCA Author: Cranmer