HomeMy WebLinkAboutNUVIS LANDSCAPE ARCHITECTURE & PLANNING - 2006-11-20 (2)kCE33;Approved
ouncil/Agency Meeting Held:
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❑ Conditionally Approved ❑ Denied Gi.rprf 6ity Clerk's Skynature
Council Meeting Date: 11/2012006 I Department ID Number: 06-020
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
SUBMITTED BY: PEPid'OPE ULBRETH-GRAFT, DPA, CITY ADMINISTRAT R
PREPARED BY: JIM B. ENGLE, DIRECTOR OF COMMUNITY SERVI E
SUBJECT: APPROVE PROFESSIONAL SERVICES CONTRACT ITH NUVIS
LANDSCAPE ARCHITECTURE & PLANNING FOR EEDED
LANDSCAPE ARCHITECTURAL SERVICES
Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s)
Statement of Issue: The Community Services Department requires landscape architectural
services on an as -needed basis to support staff for landscape design and construction for
capital projects and city facilities.
Funding Source: Funds are budgeted in Park Acquisition and Development Fund 209 in
FY 2006/2007 for capital improvement projects, and additional funds will be budgeted in
future years' budgets for the multi -year contract.
Recommended Action: Motion to:
Approve and authorize the Mayor and City Clerk to execute a professional services contract
with NUVIS Landscape Architecture & Planning for as -needed landscape architectural
services for an amount not to exceed $1 million over a three-year term.
Alternative Action(s):
Do not authorize the contract and advise staff how to proceed.
REQUEST FOR CITY COUNCIL ACTION
MEETING DATE: 11/20/2006 DEPARTMENT ID NUMBER: 06-020
Analysis:
The City's Park. Acquisition and Development fund is responsible for development and
completion of capital projects at the beach, pier, parks and other city -owned facilities. The
current Capital Improvement Program shows almost $3,000,000 in Park Acquisition and
Developmentcapital improvement projects scheduled through 2010, with projects anticipated
to be added throughout the term.
Proposals were requested and submitted in compliance with Chapter 3.03 of the Huntington
Beach Municipal Code. Seventeen proposals were received and the top three qualified firms
were selected for use on an as -needed basis to give the city the ability to submit proposals
for development projects within the city's park system and coastal zones, including new
development, refurbishing, building design, and environmental cleanup. The contract with
NUVIS allows for a three-year contract term with a total budget not to exceed $1 million.
Funding sources will be the capital project accounts, using the approved project budgets.
Environmental Status: Not applicable.
Attachment(s):
-2 11/6/2006 10:56 AM
PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
NUVIS LANDSCAPE ARCHITECTURE & PLANNING
FOR
LANDSCAPE ARCHITECTURAL SERVICES
Table of Contents
1 Scope of Services.......................................................................... ..................1
2 City Staff Assistance................................................................... ..................2
3 Term; Time of Performance ....................... .......................:...........................2
4 Compensation.............................................................................` ..................2
5 Extra Work................................................................................. ..................2
6 Method of Payment........................................................................................3
7 Disposition of Plans, Estimates and Other Documents ........... ...........................3
8 Hold Harmless......................................................................_. ...........................3
9 Professional Liability Insurance ................................... ................ .................4
10 Certificate of Insurance ....................................................... ...........................5
11 Independent Contractor......................................................... ...........................6
12 Termination of Agreement..................................................... ...........................6
13 Assignment and Delegation ................................................. ...........................6
14 Copyrights/Patents ........................................................................................7
15 City Employees and Officials .................. .......................................................... 7
16 Notices.... .......... .. ......... ..... ...... 7
17 Consent .............................................`........................ ......... ..........................8
18 Modification...................................................................................................8
19 Section Headings ..........................................................................................8
20 Interpretation of this Agreement.....................................................................8
21 Duplicate Original....................................................................:..................9
22 Immigration ..................
23 Legal Services Subcontracting Prohibited ..................._......................................9
24 Attorney's Fees............................................................._...............................10
25 Survival.......................................................... ................... ........................10
26 Governing Law ............................................................................................10
27 Entirety..........................................................................................................10
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PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
NUVIS LANDSCAPE ARCHITECTURE & PLANNING
FOR
LANDSCAPE ARCHITECTURAL SERVICES
THIS AGREEMENT ("Agreement")- is made and entered into by and between the
City of Huntington Beach, a municipal corporation of the State of California, hereinafter
referred to as "CITY, and NUVIS Landscape Architecture & Planning, aCalifornia
corporation, hereinafter referred to as "CONSULTANT."
WHEREAS, CITY desires to engage the services of a' consultant to provide on -call
landscape architectural services; and
Pursuant to documentation on file in the office of the City Clerk, the provisions of
the Huntington Beach Municipal Code, Chapter 303, relating to procurement of
professional service contracts have been complied with; and
CONSULTANT has been selected to perform these services,
NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows:
I. SCOPE OF SERVICES
CONSULTANT shall provide all services as described in Exhibit "A,"
which is attached hereto and incorporated into this Agreement by this reference. These
services shall sometimes hereinafter be referred to as the "PROJECT."
CONSULTANT hereby designates Leslee Temple, who shall represent it
and be its sole contact and agent in all consultations with CITY during the performance of
this Agreement.
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2. CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly with CONSULTANT
in the performance of this Agreement.
3. TERM, TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of CONSULTANT
are to commence on 1 20 (the "Commencement Date"). This
Agreement shall automatically terminate three (3): years from the Commencement Date,
unless extended or sooner terminated as provided herein. All tasks specified in Exhibit
"A" shall be completed by the deadlines assigned on the Commencement Date of this
Agreement. The time for performance of the tasks identified in Exhibit "A" are generally
to be shown in Exhibit "A." This schedule may amended to benefit the PROJECT if
mutually agreed to in writing by CITY and CONSULTANT.
4. COMPENSATION
In consideration of the performance of the services described herein, CITY
agrees to pay CONSULTANT on a time and materials basis at the rates specified in
Exhibit "B," which is attached hereto and incorporated by reference into this Agreement,
a fee, including all costs and expenses, not to exceed One Million Dollars ($1,000,000)..
5. EXTRA WORK
In the event CITY requires additional services not included in Exhibit "A"
or changes in the scope of services described in Exhibit "A, CONSULTANT will
undertake such work only after receiving written authorization from CITY. Additional
compensation for such extra work shall be allowed only if the prior written approval of
CITY is obtained. NO ACTIM
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6. METHOD OF PAYMENT
CONSULTANT shall be paid pursuant to the terms of Exhibit "B."
7. DISPOSITION OF PLANS ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that title to all materials prepared hereunder,
including, without limitation, all original drawings, designs, reports, both field and office
notices, calculations, computer code, language, data or programs, maps, memoranda,
letters and other documents„ shall belong to CITY, and CONSULTANT shall turn these
materials over to CITY upon expiration or termination of this Agreement ' or upon
PROJECT completion, whichever shall occur first. These materials may be used by CITY
as it sees fit.
8. HOLD HARMLESS
CONSULTANT hereby agrees to protect, defend, indemnify and hold
harmless CITY, its officers, elected or appointed officials, employees, agents and
volunteers from and against any and all claims, damages, losses, expenses, judgments,
demands and defense costs (including, without limitation, costs and fees of litigation of
every nature or liability of any kind or nature) arising out of or in connection with
CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent performance of
this Agreement or its failure to comply with any of its obligations contained in this
Agreement by CONSULTANT, its officers, agents or employees except such loss or
damage which was caused by the sole negligence or willful misconduct of CITY.
CONSULTANT will conduct all defense at its sole cost and expense and CITY shall
approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims
and liability regardless of whether any insurance policies are applicable. The policy limits
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do not act as limitation upon the amount of indemnification to be provided by
CONSULTANT.
9. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall obtain and furnish to CITY a professionalliability
insurance policy covering the work performed by it hereunder. This policy shall provide
coverage for CONSULTANT's professional liability in an amount not less than One
Million Dollars ($1,000,000.00) per occurrence and in the aggregate. ' The above -
mentioned insurance shall not contain a self -insured retention, "deductible" or any other
similar form of limitation on the required coverage except with the express written consent
of CITY. A claims -made policy shall be acceptable if the policy further provides that:
A. The policy retroactive date coincides with or precedes the initiation
of the scope of work (including subsequent policies purchased as
renewals or replacements).
B. CONSULTANT shall notify CITY of circumstances or incidents
that might give rise to future claims.
CONSULTANT will make every effort to maintain similar insurance during
the required extended period of coverage following PROJECT completion. If insurance is
terminated for any reason, CONSULTANT agrees to purchase an extended reporting
provision of at least two (2) years to report claims arising from work performed in
connection with this Agreement.
10. CERTIFICATE OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT
shall furnish to CITY a certificate of insurance subject Kaal f t lC'tw
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evidencing the foregoing insurance coverage as required by this Agreement; the certificate
shall:
A. provide the name and policy number of each carrier and policy;'
B. state that the policy is currently in force; and
C. promise that such policy shall not be suspended, voided or canceled
by either party, reduced in coverage or in limits except after thirty
(30) days' prior written notice; however, ten (I0) days' prior written
notice in the event of cancellation for nonpayment of premium.
CONSULTANT shall maintain the foregoing insurance coverage in force
until the work under this Agreement is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverage shall not
derogate from CONSULTANT's defense, hold harmless and indemnification obligations as
set forth in this Agreement. CITY or its representative shall at all times have the right to
demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a
prompt and timely manner, the premiums on the insurance hereinabove required.
11 INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of
this Agreement as an independent contractor herein and not as an employee of CITY.
CONSULTANT shall secure at its own cost and expense, and be responsible for any and
all payment of all taxes, social security, state disability insurance compensation,
unemployment compensation and other payroll deductions for CONSULTANT and its
officers, agents and employees and all business licenses, if any, in connection with the
PROJECT and/or the services to be performed hereunder.
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12. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike
manner. CITY may terminate CONSULTANT's services hereunder at any time with or
without cause, and whether or not the PROJECT is fully complete. Any termination of this
Agreement by CITY shall be made in writing, notice of which shall be delivered to
CONSULTANT as provided herein. In the event of termination, all finished and
unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become
its property and shall be promptly delivered to it by CONSULTANT.
13. ASSIGNMENT AND DELEGATION
This Agreement is a personal service contract and the work hereunder shall
not be assigned, delegated or subcontracted by CONSULTANT to any other person or
entity without the prior express written consent of CITY. If an assignment, delegation or
subcontract is approved, all approved assignees, delegates and subconsultants must satisfy
the insurance requirements as set forth in Sections 9 and 10 hereinabove.
14. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or
material produced as a result of this Agreement.
15. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY
employee in the work performed pursuant to this Agreement. No officer or employee of
CITY shall have any financial_ interest in this Agreement in violation of the applicable
provisions of the California Government Code.
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16. NOTICES
Any notices, certificates, or other communications hereunder shall be given
either by personal deliveryto CONSULTANT's agent (as designated in Section 1
hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed
envelope, postage prepaid, and depositing the same in the United States Postal Service, to
the addresses specified below. CITY and CONSULTANT may designate different
addresses to which subsequent' notices, certificates or other communications will be sent by
notifying the other party via personal delivery, a reputable overnight carrier or U. S.
certified mail -return receipt requested:
TO CITY: TO CONSULTANT:
Cityof Huntington Beach NUVIS Landscape Architecture & Planning
ATTN: David Dominguez 3151 Airway Avenue, Suite J-3
2000 Main Street Costa Mesa CA 92626
Huntington Beach, CA 92648
17. CONSENT
When CITY's consent/approval is required under this Agreement, its
consent/approval for one transaction or event shall not be deemed to be'a consent/approval
to any subsequent occurrence of the same or any other transaction or event.
18. MODIFICATION
No waiver or modification of any language in this Agreement shall be valid
unless in writing and duly executed by both parties.
19. SECTION HEADINGS
The titles, captions, section, paragraph and subject headings, and descriptive
phrases at the beginning of the various sections in this Agreement are merely descriptive
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and are included solely for convenience of reference only and are not representative of
matters included or excluded from such provisions, and do not interpret, define, limit or
describe, or construe the intent of the parties or affect the construction or interpretation of
any provision of this Agreement.
20. INTERPRETATION OF THIS AGREEMENT
The language of all parts of this Agreement shall in all cases be construed
as a whole, according to its fair meaning, and not strictly for or against any of the parties.
If any provision of this Agreement is held by an arbitrator or court of competent
jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate
or affect the remaining covenants and provisions of this Agreement. No covenant or
provision shall be deemed dependent upon any other unless so expressly provided here.
As used in this Agreement, the masculine or neuter gender and singular or plural number
shall be deemed to include the - other whenever the context so ' indicates or requires.
Nothing contained herein shall be construed so as to require the commission of any act
contrary to law, and wherever there is any conflict between any provision contained herein
and any present or future statute, law, ordinance or regulation contrary to which the parties
have no right to contract, then the latter shall prevail, and the provision of this Agreement
which is hereby affected shall be curtailed and limited only to the extent necessary to bring
it within the requirements of the law.
21 DUPLICATE ORIGINAL
The original of this Agreementand one or more copies hereto have been
prepared and signed in counterparts as duplicate originals, each of which so executed shall,
irrespective of the date of its execution and delivery, be -deemed an original. Each
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duplicate original shall be deemed an original instrument as against any party who has
signed it.
22. IMMIGRATION
CONSULTANT shall be responsible for full compliance with ,the
immigration and naturalizationlaws' of the United States and shall, in particular, comply
with the provisions of the United States Code regarding employment verification.
23. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any
subcontractor work involving legal services, and that such legal services are expressly
outside the scope of services contemplated. hereunder. CONSULTANT understands that
pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive
legal counsel for CITY; and CITY shall not be liable for payment of any legal services
expenses incurred by CONSULTANT.
24. ATTORNEY'S FEES
In the event suit is brought by either party to construe, interpret and/or
enforce the terms and/or provisions of this Agreement or to secure the performance hereof,
each party shall bear its own attorney's fees, such that the prevailing party shall not be
entitled to recover its attorney's fees from the nonprevailing party.
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25. SURVIVAL
Terms and conditions of this Agreement, which by their sense and context
survive the expiration or termination of this Agreement, shall so survive.
26. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the
laws of the State of California.
27. ENTIRETY
The parties acknowledge and agree that they are entering into this
Agreement freely and voluntarily following extensive arm's length negotiation, and that
each has had the opportunity to consult with legal counsel prior to executing this
Agreement. The parties also acknowledge and agree that no representations, inducements,
promises, agreements or warranties, oralor otherwise, have been made by that party or
anyone acting on that party's behalf, which are not embodied in this Agreement, and that
that party has not executed this Agreement in reliance on any representation, inducement,
promise, agreement, warranty, fact or circumstance not expressly set forth in this
Agreement. This Agreement, and the attached exhibits, contain the entire agreement
between the parties respecting the subject matter of this Agreement, and supersede all prior
understandings and agreements whether oral or in writing between the parties respecting
the subject matter hereof.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by and through their authorized officers on , 20
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NUVIS LANDSCAPE ARCHITECTURE &
CITY OF HUNTINGTON BEACH,
PLANNING, a California Corporation
a municipal corporation of the State of California
ti
By
Mayor
print name
ITS: (circle on Chairman/Presiden ice President
A D
City Clerk
By �-
print name
ITS: (circle one) Secretary/Chief Financial Officer/Asst.
APPROVED AS TO FORM:
Secretary — Treasurer
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REVIEWED AND APPROVED:
City Administrate
ACTION
INITIATED AND APPROVED:
TAKEN
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irector of Commun' Services
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�- PROPOSED APPROACH
This section presents a general overview and basic philosophy and approach that would be performed by the NUVIS
recreation planning and design team in performing the requested appropriate professional services for preliminary plans and
design, entitlements/permits, preparation of construction documents, and services during the bid process and construction
during the term of five-year contract for as -needed landscape architectural professional services.
PROJECT ORIENTATION & COORDINATION
The initial step in the preparation of documents would be to meet with the City's designated Project Manager and
appropriate inter -departmental representatives for the purpose of:
- understanding the expectations anticipated,
- developing a dear definition of design criteria and program objectives, and
- refining a detailed project schedule.
We believe the key to the success of these anticipated projects is effective and thorough communication between the City
and design team to identify and resolve issues, thus allowing the necessary services to proceed quickly and efficiently. We
understand that our responsibilities include not only answering the questions, but facilitating the process by determining
what appropriate questions should be asked.
This task includes coordination and interface including, but not limited to, meetings, telephone conversations, memos,
faxes, voice mail, and email with community stakeholders, applicable governmental agencies' departments, and project
design team. Initially, the meetings will establish the guidelines and specific criteria to direct the team's efforts. Thereafter,
these meetings will provide a continuum to receiveinformation, clarify input, inform staff of progress and direction, generate
information and allow the City the opportunity to review and comment on draft concepts and recommendations. These
concerns, needs or alterations will be addressed expeditiously, thereby keeping the progress of the work at a maximum.
Meetings will be attended by the Project Principal and/or Project Manager, and applicable subconsultants who will be
directly responsible for execution of the design documents.
PROJECT MANAGEMENT
NUVIS will approach these anticipated projects through practical analysis of the unique conditions associated with each
particular location and program criterion. Design solutions are then tailored to the specific situation to ensure maximum
effectiveness. Our project management process is predicated upon:
- understanding, articulating and resolving specific project issues;
establishing and following a well-defined design statement;
innovative, creative analysis and altemative idea generation; and
- intensive design team collaboration.
A number of management tools will be utilized in progressing the projects including graphically presented timeline, regular
meetings, and regular progress/project status reports. Our goals will be to:
l - develop an awareness of each project and City expectations;
- obtain concurrence on a time schedule;
identify issues before they become problems;
review appropriately, critical issues;
- maintain communication flow with the City and subconsultants; and
- provide technical direction for individual project requirements and standards.
Regularly scheduled in-house meetings will be field with members of the NUVIS team. Schedules and technical items will
be reviewed, and remedial action will be as necessary to maintain adherence to an established schedule:
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To further ensure consistency, every NUVIS employee is presented with an established quality control guidelines upon their
employment. These guidelines were developed to:
provide orderly procedures and standards,
improve the firm's professional practices,
- help minimize errors, and
offer competitive services.
Our process of creating recreafionAeisure facilities begins with the development of a program that states the requirements.
The goal is to develop a strategic approach, provide alternatives, and develop a solution that integrates existing land use to
provide for its optimum utilization.
COMPILATION OF INFORMATIONIPROGRAM DEFINITION/ ICITY's RESPONSIBILITIES
City shall designate a representative, from appropriate departments, authorized to act in the City's behalf with respect to the
project. The City shall also fumish 'NUVIS with all necessary reference data, which includes, but is not limited to the
following:
- accurate and current aerial photo topography and boundary survey information;
- accurate and current/proposed infrastructure, service and utility plans;
record maps and street improvements;
accurate reference data;
- funding limitations and phasing requirements;
- project requirements including program, constraints, and criteria;
- prompt notification in writing of architectural, engineering, or site changes;
- as-builts, where appropriate, for coordination with existing facilities; and
- historical or other pertinent information.
City shall fumish an aerial and topographic survey including horizontal and vertical control benchmarks, grades and lines of
streets, pavements and adjoining properties, right-of-way, restrictions, easements, boundaries, contours, other
improvements, and trees.
City shall be responsible for review of documents submitted and render decisions pertaining thereto in a reasonably, prompt
manner, so as to avoidunreasonabledelay in the orderly progress of services.
City shall be responsible for all plan check fees and building permits; review of documents submitted and render decisions
pertaining thereto in a reasonably prompt manner, so as to avoid unreasonable delay in the orderly progress of services.
The City shall pay for all costs associated with printing or advertising the project for construction bids.
The City shall perform bid administration duties, including but not limited to, advertising for bid, preparing addenda, .
receiving and awarding the construction contract documents.
The City shall perform construction administration/management responsibilities, including but not limited to, the preparation,
approval, issuance of Certificates of Payment, Change Orders, and final Notices, and providing daily construction
Inspection of the project. This work shall be in addition to the observation services provided by the consultant.
The City shall provide daily construction inspection of the project and such costs will not be borned by the consultant. This
work shall be in addition to the observation services provided by the consultant.
INITIAL REVIEW OF PHYSICAL CHARACTERISTICS AND CURRENT USE PATTERNS
This phase centers on information gathering and program definition. Part of this task will be to perform appropriate
functions such as project research through a literature search and personal interviewing with regard to applicable
regulations, attitudes and general planning/development concerns. These accumulated materials along with verbal
resource communication -from various sources enrich the design process:
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The NUVIS team shall conduct a pre -design tour with sketchbook and digital camera to familiarize ourselves with existing
conditions and potential effect on the design solution. The tour will include the City's Project Manager and appropriate
subconsultants and inter -departmental representatives. This reconnaissance process will include:
visually identifying: adjacent land uses, drainage patterns, existing infrastructure, pertinent visual characteristics,
environmental conditions, site influences, and view potential/orientation and visual impact; and
evaluating: impact of pedestrian, equestrian, bicycle, and vehicular circulation patterns, physical opportunities and
constraints, maintenance needs, and interrelationship with current trails and recreation facilities.
SCHEMATIC ALTERNATIVE SCENARIOS
At this stage, we will be discussing design strategy with staff and then responding initially with two or three schematic
alternatives in plan view format. These graphic studies will depict the proposed functional and spatial relationship to each
site configuration:
creating an imaginative program capitalizing on positive features,
providing maximum enjoyment for users,
alternative sites for displaced activities,
- analyzing property protection and emergency response, and
- compatibility with maintenance procedures and schedules.
PRELIMINARY PLANS and DESIGN
Once a schematic alternative is mutually agreed upon, this stage involves refining and delineating that alternative into one
(1) succinct preliminary plan.
A strategy meeting will be held with City personnel to review input and establish direction. A draft preliminary plan will be
prepared and accompanied by refined thumbnail sketches or illustrative elevations/cross sections supporting the
recommendations. The Man would graphically illustrate the various land use elements and detail the landscape treatment
�j including:
` - physical opportunities and limitations;
impact on pedestrian and vehicular circulation patterns;
- visual and physical security measures;
�j compliance with California Title 24, ADA 1990 and Department of Interior's Design Guide for Accessible
Outdoor Recreation, CPSC Guidelines, and the July'l994 ATBCB Recreation Access Advisory
Committee Recommendations for Accessibility Guidelines: Recreational Facilities and Outdoor
Developed Areas;
integration of proposed elements to immediate surroundings;
- thematic concepts for site amenities; and
long term ease of maintenance.
The refined preliminary drawing will be prepared as presentation quality, color renderings at an appropriate scale for viewing
from a comfortable distance, accompanied by reduced versions of the drawings. Prior to the "final round" and presentation
rra statement of probable construction will be prepared to monitor the effect on the budget.
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ENTITLEMENTSIPERMITS
Although the City is responsible for the payment of all plan check fees and building permits, the NUVIS team shall assist the ,
City as requested in obtaining entitlements and approvals from applicable agencies for environmental and/or other permits
as may be required.
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CONSTRUCTION DOCUMENTS
The first step in the preparation of construction documents involves consolidating explicit information into an accurate"base
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sheet." it is our recommendation to submit this "base sheet" through the review process. We have found that approval of
the base sheet at this stage has prevented major design alterations once construction documents are under way.
Plans shall be submitted to the City a the preliminary engineering, sixty percent (60%), ninety percent (90%), and final
document stages for review and comment prior to the submittal of the construction documents.
Preparation of construction documents formulates the projected elements into one (1) set of working drawings on 30" x 42"
sheets in AutoCAD 2004 at an appropriate scale and specifications book conforming to the City standard construction
methods, the Standard Specification for Public Works Construction and applicable County, State, and Federal regulations
and odes (i.e., CPSC, ADAAG and DOI). They may include but not limited to
- title sheet/vicinity map;
- referenced standard drawings;
- utility notifications;
earthwork/grading delineating contours and significant spot elevations defining the vertical alignment,
accompanied by cuttfill calculations;
- drainage plans showing area drains, catch basins, and connections to the underground storm drain system;
- general site construction/layout plan depicting horizontal alignment utilizing the grid/coordinate and stationing
systems and detail references
irrigation plans which illustrate pipe sizes, heads, valves, clock locations and points of connection;
planting plans which illustrate size, location, and species;
- architectural plans;
electrical plans depicting panel schedule, single line diagrams, and load calculations;
appropriate notes and development details (with structural calculations); and
technical specifications.
The final documents will be submitted with a statement of probable construction costs relative to the bid item quantities for
formal plan check by the City and applicable governing agencies. Prior to Notice of Bid, one -set of reproducible documents
and specifications books wilt be submitted. Digital copies of the construction documents in AutoCAD 2004 and of the
specifications in Word 2000 will also be provided.
BID PROCESS ASSISTANCE
It is our understanding that the City will perform bid administration duties, including but not limited to, advertising for bid,
preparing addenda, receiving and awarding construction bid.
Although the City administrates the bid process, the NUVIS team is available for interpretation of plans and specifications;
submitting information for addenda, reviewing bid proposals and assisting with the awarding of the construction contract.
CONSTRUCTIONIFIELD OBSERVATION
Performance of field observation during construction establishes standards of acceptability. Duties would include but not
�I limited to:
- attendance at pre -construction conference;
- respond to questions and interpret plans and specifications;
assisting in determining and processing change orders;
attendance at periodic site Visits as mutually agreed with Cty;
- review of shop drawings, samples and other submissions;
- field selection of plant material; or
- participation in preliminary and final checklist preparation.
As requested by City, NUVIS will visit the site at intervals appropriate to the stage of construction to review the progress and
quality of the work and to determine in general if the work is being' performed in a manner indicating that the work, when
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completed, will be in substantial conformance with the construction documents. However, `NUVIS will not make exhaustive
or continuous on -site inspection to check quality of the work.
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There is no warranty or guarantee either expressed or implied by NUVIS for the completion of work or the quality of
performance by the construction contractor(s) or the product(s) installed.
NUVIS is not responsible for construction means, methods, techniques, sequences or procedures, or for safety precautions
and programs in connection with the work, since these are solely the Contractor's responsibility. NUVIS is not responsible
for the Contractor's failure to carry out the work in accordance with the construction contract documents, nor responsible for
acts or omissions of the Contractor, subcontractors, or their agents or employees, or of any other persons performing
portions of the work.
TEAM ORGANIZATION
Recognizing that multiple projects could be assigned simultaneously, NUVIS is not only ready and willing to coordinate such
collaboration, but have put together a multi -disciplinary team with the knowledge, creative skills, and confidence such that
similar assignments would not be burdensome on any one individual or groups with a particular skill nor prevent each
assignment from being completed on time and within budget. NUVIS has a reputation for individualized landscape
architecture design and client responsiveness.
Careful consideration of the parameters of potential projects has directed the constitution of a proposed team of
subconsultants. This team of subconsultants is part of the NUVIS network and many have worked together on similar
projects for several years. Besides those disciplines and firms submitted herewith, our network includes, but is not limited to
graphic artists, economic consultants, traffic engineers, interpretative or environmental/outdoor education specialists,
historians, and agricultural suitability laboratories.
This multidisciplinary landscape architectural team represents talented professionals with diverse park and recreation
facility and urban planning experiences capable of fostering a participatory approach to providing the anticipated
professional services. The consortium of professionals, presented herein, represent a strong network of conscientious
individuals whose primary goal in developing solutions is in translating technical expertise into creative and sensitive
planning for functional public spaces in often sensitive environments. NUVIS' goal is to integrate and orchestrate our
subconsultants such that the project evolves from a "seamless" team effort.
NUVIS......... ............. ......................................................... Landscape Architect, Contract Administrator
CD Design Group. Engineering
.............................................................................................. ......... .......,.Electrical En ineerin
ECORPConsultants...................................... ....................... ............................................................................... Environmental
Civil Works Engineering ..... .............. ..................... ......... ........... ...... ...... ... ......CivilEngineering
Sweeney + Associates ...... ......... ......... ......... ................ ........ ........... ......Irrigation Design
AESCO ..................... ....................... ....... ........... ....... ...............Geotechnical Engineers
Arcon ......... ............................. .... ........ .......... ........ ........... ................ ......... Structural Engineers
Dougherty + Dougherty ..... ................ ..... ...... ........ ......... ............ Architecture
See Organizational Chart herewith for graphical depiction of proposed team
6
SCHEDULE OF NUVIS HOURLY RATES
HOURLY RATES: Services performed on an hourly basis will be billed at the following personnel rates. Portal to portal
travel time is included to a maximum of eight (8) hours per day for domestic travel and ten (10) hours per day for
international travel
Senior principal $135.001hour
Principal 115.00/hour
Senior Associate 100.00mour
Associate 85.00mour
CADD Technician I 75.00/hour
CADD Technician II 65.00/hour
Draftperson 55.00/hour
Administrative 60.00/hour
DIRECT PROJECT EXPENSES: The CLIENT shall also compensate NUVIS for all Direct Project Expenses, which are
actual expenditures on behalf of the project. Payment of these expenses are in addition to the compensation for
professional services set forth herein. Direct Project Expenses include, but are not limited to
Computer related expenses
Computer discs @ $20.00 each
Travel - mileage for personal car use:
Portal to portal at annual IRS standard business mileage rate
Overnight travel expenses at actual cost incurred for:
Coach -class commercial airfare, lodging and meals (at reasonable rates),small or mid -size rental car
' All other costs incurred at 1.15 multiple of actual cost:
Courier delivery service, facsimile, photography, postage/shipping/ovemight delivery, printing/reproduction, plotting,
blueprints, special insurance coverage, and subconsultants.
Subconsultant `Schedules of Hourly Rates' available upon request
I
I
f
13
EXHIBIT "B"
Payment Schedule (Hourly Payment)
A. Hourly Rate
CONSULTANT'S fees for such services shall be based upon the following hourly rate and
cost schedule:
Senior Principal $135.00/hour
Principal $115.00/hour
Senior Associate $100.00/hour
Associate $85.00/hour
CADD Technician I $75.00/hour
CADD Technician II $65.00/hour
Draftperson $55.00/hour
Administrative $60.00/hour
B. Travel
l . Charges for time during travel are not reimbursable
2. Automobile expenses are limited to the IRS standard business mileage rate of
$0.445.
C. Billing
I. All billing shall be done monthly in one -tenth -hour (0.10) increments and matched
to an appropriate breakdown of the time that was taken to perform that work and
who performed it.
Minimum billing charges are unacceptable. CONSULTANT shall only charge for
actual time spent. For example, minimum of 0.2 hours for phone calls or 0.4 hours
for letters is unreasonable unless that is an accuratemeasure of time spent.
2. Each month's bill should include a total to date. That total should provide, at, a
glance, the total fees and costs incurred to date for the case or matter.
3. Telephone, cellular phone and postage charges are billable at actual cost. A copy of
all service bills/costs should accompany the billing for each single item that exceeds
Seventy -Five Dollars ($75.00). The fee for the sending or receiving of facsimiles
shall not exceed Twenty-five Cents ($0.25) per page. CITY will not pay a fee or
charge for telephone calls or facsimiles to CITY. Photocopier costs should be no
more than the actual cost of duplication, or Ten Cents ($0.10) per page, whichever
is less.
4. CITY will not pay for secretarial' time or secretarial overtime. CITY will not pay
for secretarial tasks- or tasks that should be subsumed into CONSULTANT'S
overhead. For example, time spent for faxing, mailing, arranging for messengers
and calendaring are not acceptable charges.
6.
CITY will not pay for word processing charges. This includes per page or hourly
charges.
The CITY expects that all attorneys will have a library, be it in book or electronic
form. Consequently, the CITY will not pay for electronic legal research, such as
LexisNexis or Westlaw.
7. CITY will not pay for billing or discussion of bills. If CITY has questions about
billing ` or needs additional information on bills, that is not a chargeable event;
CONSULTANT should respond without charging CITY for the time required.
8. CITY appreciates when CONSULTANT has researched an issue previously and uses that
research on the present case. CITY has retained CONSULTANT because of its past
experience. CONSULTANT shall not charge CITY for work it has done and billed another
client for in the past.
9. Delivery of work product: A copy of every memorandum, letter, report, calculation
and other documentation prepared by CONSULTANT shall be submitted to CITY
to demonstrate progress toward completion of tasks. In the event CITY rejects or
has comments on any such product, CITY shall identify specific requirements for
satisfactory completion.
10. CONSULTANT shall submit to CITY an invoice for each monthly payment due.
Such invoice shall:
A) Reference this Agreement;
B) Describe the services performed;
C)- Show the total amount of the payment due;
D) Include a certification by a principal member of CONSULTANT's firm
that the work has been performed in accordance with the provisions of this
Agreement; and
E) For all payments include an estimate of the percentage of work completed.
Upon_ submission of any such invoice, if CITY is satisfied that CONSULTANT is:
making satisfactory progress toward completion of tasks in accordance with this
Agreement, CITY shall approve the invoice, in which event payment shall be made
within thirty (30) days of receipt of the invoice by CITY. Such approval shall not
be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify
CONSULTANT in writing of the reasons for non -approval and the schedule of
performance set forth in Exhibit "A" may at the option of CITY be suspended until
the parties agree that past performance by CONSULTANT is in, or has been
brought into compliance, or until this Agreement has expired or is terminated as
provided herein.
11. Any billings for extra work or additional services authorized in advance and in
writing by CITY shall be invoiced separately to CITY. Such invoice shall contain
all of the information required above, and in addition shall list the hours expended
and hourly rate charged for such time. Such invoices shall be approved by CITY if
the work performed is in accordance with the extra work or additional services
requested, and if CITY is satisfied that the statement of hours worked and costs
incurred is accurate. Such approval shall not be unreasonably withheld. Any
dispute between the parties concerning payment of such an invoice shall be treated
as separate and apart from the ongoing performance of the remainder of this
Agreement.
City of Huntington Reach
HUNTINGTO
2000 Main Street California 92648
N BEACH
Insurance Requirements/Encroachment Permit Applicants and Contractual Services
Please give these requirements to your insurance agency
City Resolution 97-20 requires that licensees, lessees and vendors have an approved Certificate of
Insurance (nova declaration or policy) on file with the City for the issuance of a permit or contract.
Receipt of an insurance certificate does not satisfy our insurance requirements that vary for private or
public property, for city contract or simply encroachment permits as well as consultant services.
Inasmuch as the typical approval process timeline varies from several days or more, it is strongly
recommended that you have certificate(s) submitted at least one week, if not two, prior to your event.
A certificate is the only acceptable insurance proof media (not`a declaration, statement or policy). An
original certificate is required or, if it is fax'd, it must comedirectly from your insurance
company/agent to Risk Management (fax 714/536-5212).
➢ Private Property Work Permit Requirements. —If the planned work does not involve public
property or its right-of-way (e.g., sidewalk/street or abutment to same), the Workers' Compensation';
Certificate is the only insurance requirement. However, if the work abuts to public property, the City
Attorney's Office must be informed for consideration of liability and decides whether or not to approve
the certificate with a specific Private Property On/yapproval stamp.
Encroachment (City/Public Property) Permit Requirements. —General 'Liability and
Workers' Compensation are required (see Genera/ Liability Insurance Certificate below).
➢ Consultant Services. ---Professional Liability Insurance Certificate is required (i.e., Legal,,
architectural, etc.) in addition to a General Liability Insurance Certificate and Workers' Compensation
Insurance Certificate.
General Liability Insurance Certificate of >$1,000,000 combined single limit/per occurrence
Additional Insured Endorsement must name the City of Huntington Beach, its agents, officers
and employees as additionally insured and, when applicable, the Redevelopment Agency of the City
of Huntington Beach must also be additionally insured.
Insured definition must read as the insured is amended to include as an insured the person or
organization shown in the Schedule, but only with respect to liability arising out of "your work" for
that insured by or for you. (It is not to read, "...but only with respect to liability arising out of your
ongoing operations performed for that insured.)
Type of coverage must be "per occurrence" not "claims made". "Claims made" designation is only
acceptable for professional or pollution liability insurance.
A brief description of work and/or nature of business, timeframe for completion, dollar` value and if
applicable, the related City department while not necessary, is highly desirable in the event that part
of the insurance requirement cannot be met and Risk Management must complete a waiver form for
that specific requirement.
Workers' Compensation Insurance Certificate of statutory amount and
If you have no employees, you must sign a Declaration of Non -employee Status form available from
the Risk Management Department. In lieu of a certificate of insurance, a certificate of Consent to
Self -Insure issued by the California Director of Industrial Relations is also acceptable.
GARiskMgmftCert-Ins\Require.Doc (Rev. 3/22/2006)
➢ Professional Liability Insurance Certificate of >_of $1,000,000 (applicable for professional
services)
Type of coverage "Claims Made" designation is acceptable for, professional or pollution liability
insurance.
In addition to the above, ALL CERTIFICATES MUST CONTAIN THE FOLLOWING:
Insurance Carrier Rating. —Insurance must be placed with a California -admitted carrier with a
current A.M. Best Rating of >_ A: VII
Certificate Holder. --The City of Huntington Beach (2000 Main Street, Huntington Beach, CA 92648,
Attn: Risk Management).
Deductible, Self -Insurance Retention (SIR), -The city maintain a zero deductible/SIR
requirement. Any deductibles/SIRs in force must be listed on the certificate. In the event of any
deductible/SIR, the city has an insurance waiver procedure to request a waiver of the zero
requirement (see Waiver Procedure below).
30-day Cancellation Notice. --There must be a thirty (30) day notice for policy cancellation. A ten
(10) day notice for cancellation for non-payment of premiums andJor salary reporting is allowed in
combination with the required 30-day notice.
Cancellation Clause Wording. --The following wording must either be removed or lined -out (by the
insurance agent) if they appear on the certificate: "endeavor to" and "failure to mail such notice
shall impose no obligation nor liability of any kindupon the company, its, agents or
representatives.
Waiver Procedure.• -In lieu of meeting the City's insurance requirements, a permitee/insured can
request a waiver of a specific requirement. To do so, the permitee/insured must provide the Risk
Management Department with a brief description of the work/project (one to two sentences), the
timeframe for completion and the dollar value of the work/project. Upon receipt of this information,
Risk Management will complete and attach the waiver form to the insurance certificate and submit it
for approval (signage) to the pertinent City Department, the Risk Manager and the City Attorney.
➢ General Contractor/Sub-contractor(s).—Both the general- and their sub -contractors must
provide proof of insurance subject to the City's insurance requirements.
➢ Trucking Companies. --Per the Public Utilities Commission (PUC) regulations, you must provide
proof of Workers' Compensation Insurance and General Liability Insurance. The General Liability
Insurance requirements are $600,000 combined single limit or $250,000 bodily injuries or death of
one person and $500,000 protection against total liability for bodily injuries or death of more than one
person from any one accident. This is subject to the same $250,000 limitation for each person and
$100,000 protection for accidental damage or destruction of property other than property being
transported. The City of Huntington Beach must be named as Certificate Holder but does not need to
be named as additional insured.
Please forward these requirements to your insurance agent/producer for their processing of your
insurance certificates. For assistance, call Christi Mendoza (phone 714/536-5252 and fax
714/536-5212).
GAR skMgmt\Gert-Ins\Require.Doc (Rev. 7/21/00)
Page 2 of 2
NOV. 9 - 2 ('M 0 6 12 , 0 7 PiMaj: at r,j' U V T S Q
N UVIS N 4 7Fs. "
,77 -1 � -- -_ -
OATR pwDow"n
...-�!,CERTIFICATE OF LIABILITY INSURANCE_ 1 CV26106
THIS CERTIFICATE IS 19SUID AS A MATTER OF INFORMATION
Dooley, Renton & Asucciates ONLY AND CONFERG NO RIGHTS UPON THE CERMFICATE
HOLDER. THIS CMIFICATE DOES. NOT AMEND, 15WEND OR
R 0. Sox 10550 ALTER THE COVERAGE AFFORDED BY THE POLICIES RELOW.
Santa Ana, CA 92711 -0550
714 427-6810 INSUPMRS AFIFORDW, COVRRAGE
INSURER A; United States Fidelity & GuaIanty
NUVIS
3151 Airway Avenue Suite J-3 .Vauix m. Si�, St. Paul Fim & Marine Ins. Co.
P43URER C� Hudson Insurance Company
Costa Mesa, CA 92626 HdI
INSURER O.
INSURER It
COVED AGES
THE POLICIES OF IN&JRANCI LISTED $SLOW HAVE SESN Fg$I.I90 1' THE INSUFkED NA IED ABOVE "THE POLICY PERIOD INDICAT20. NO71AITHSTANDiNG
ANY K9(2U1PJM%T, 'MRM DR CONDMION OF A4Y CONTRACT OR OTHER DCCUMENT WITH RESPECT TO WHICH THIS CIERTIFICKrE MAY 91 ISSUED OR
h1AY PPRTAIN, THE INSURANCE AFFORDIED BY THE POLICIES D58CR3110 KmREIN M SUBJECTJO ALL -THE TERMS, EXCLUSICNS ARD 9J0NDIr,10N!S.0.F SUCH
POLICIES. -AG34RIEGATE 0K4rN1PdWIq "MAY1'1A'Vf_bV-tN KFOUIL%Ort?WtC tulm"S.
NS
j!PR0FI URANCE
POL= NUMBER
LIMIT'S
LIMI
A
IPSN21ta LIABILITY
1001VIN, MCIAL GENEIkAL LIAO Lire
7CLAWS"MADE 1Z oaauR
SK01237004
Gen. Llab. policy
isxeludes clahns
or 9 ng out of the
10129J06 10129/07
EACH OCCURRENCE _094001 _2
PIRE D"01 (ATw one A W -�sl 000 too 44�
NE-2 E**(AtV'A1G WSW)
i 440 000
000000
performanr4 of
proi. aervices
i
GE4,ERAL AGGREGATE t&L00,000
PROnuc-
CEWL, AGGREGATE LIN ITAPPLIES PER.-
:1 POUCY17 71 LC
A AUMMOSILE LIABILITY'
ANYAUTO
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,ED AuToa
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SK01237004
A fED AS 7)
GRATHAi/'
j ER c=
10129JOS 10129107
City Imey
I COMBINED 81NOLS IImfT
SODILYWWRY S
BODILY INJURY
PROPERTY DAPAAGE
(Per wou"tj
GARAOF LIMMITY
ANY AUT Q
AUTO 014LY - EA ACC 10 ENT S
01 FA ACC I
AMT AGG $
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o0quFt CL&IMI3 MAZE
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A&SREGATE
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VC�14 LR�TVNI _ S
WORKERS COMPMATIOW AND
EMPI.OYSIRV LIA51LIrf
!WVA7731894
10129/06 10,129107
r-- L. EACH ACCIDENT
F-L Di-SPASE -'A RMkj)aM $ jq001 OD
refessional —TAE-
ETU270i
M01105 1100
11210
St.. WASE - POLICY 00.000
$2,000,000 per claim
!ability
]aims Made
$2,000,000 anni aggr.
DESOMPY" OF ADDED tli i069R IINT41*11MAL PROASIONS
W All oparations as parl2ins to named insured
City of 14untington Beach,its agents,offleem and employees are additional
I insured as respects to general liability
Tri HOWYAK _I I ADD 111110!j W81JMgtINUKR LIE
CITY 00 WO1NTiN-G40IN DFA(CH'
Attn: Risk Mgmt
2000 Main Street
Hunfington i3each, GA 92"8
AGORD 25-8 ('7197)1 of I
W176347
4HOULD ANYOF TH I ABOVE 0 95CKGFD POUCWSB E CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, YOE 135VING INN"R Wq_'GtQ(*= TO MAJL 3A— DAYS WRMN
NOACETOTHE QRMCM HOLDER NAM 90 TOTH 9 L8FTAUKftftffa=2Q=N=X
JMC 4-61 ACORD CORPORATION 1289
pll�i ai K O 12 3 7 o Q 4 NUVI
UsViiltr Cove a Erg aR am nt.
ArMtetts and Eng nours
MOON CHAN S THE POUCY, PHASE O O CHARMLY.
This endorsement m4fies insurance prwided under the following'
1. The fallawing replaoes the find paragraph of
.(s). Your reglj'ga;wr', or
SECTION (l. t{b IS AN INSURED,'1w:
(a} ?fie►'l,!'i��rrci;.rif.er?dCiot�scrrr or
fOV% i o: rersoci �r arq rt{Zatiori is sh rRSur6d
6rganizak. ti for whom -you ate
Mth r puct.to ti'l.otyndo' t of -shy currer7t or;8rSt
partnership,. jol+ t venture, limited li N111ty
coftany pr 11VL t that i, '-not '§ho,40 es a ,berried
#) "Bodily ihjury"', '.probettl damage",
Inswied iti #t a l:ia 140 Covert 6 Part
"persons lRjpiy" qr "adrtertisi¢ag i.oj.ui f"
' 17eald fmb!s This ptoVisiod does `nit 4ppiy'to-you,
for 4.vh h. �uch, 0st+s0 dr or ni oh
$or vvt Pa0powy tit ,soy pasr ax present
hAs �Awvo i ,iisb�ljtV in s corttact' or
"unnahted joint, vsniure",., or if that person at
agveerneht, except for 'i,laWiity for
bgTgani� ion is cth'eiwise in inswW tkndar
daMages that 's& p0sbn or
er..a rash is r:
orlenYzatjor W90.,10 �gvs In the abseMs
Of #he,`dowtai'or i §;Ser ant;
2, Tire %100ng is,adUd to $EtT04 11, WHO IS AN
1� qn Or OF rt ��tron S�t�ctis��. �p
��� Pso�erty , oti�►r!ed; u: ed or owipiad
ww'hn 600w t
by, of ,togned or rented tad sir h
My inn or orgeriizatio4 that; you ague to
-(bg Prapetq-Oye1
odd to ail Mro.6 .Undbr this. �41ilty
such, oar30n or
4wrag? Part. In a w6tten, =rent .or
is for: any p7pa,,se
ko r &Awlt the is rt�t ObOaPe, �t4� :'ifi fscR
-09 iN$iTol h�I��;:�ciiMot, Or
wrrn, "badly fti!a�`y"' �r "�'r��er~y
de t e" errs 0' the m fartse tft t des
(w "Y,ddt ` ry *fori�ie'd '`fur ft
t�,�'�na'l`t�g>dtry"'�or`�ltsirrg„ inj is
lrrsuteo; or
I* iamrpitted, but. otr!ywrth wspezt qa that
(t) INN ih', " " ra a d" irsa ea
l Y 1' � i� 1`tY � �
�p'�rsvi'� 0� dC�aYiiX'��rdn'� liabi��Y �firS'dri�. dlit
,p ,,
"i7 rsoa+ i injury" or gad' rtisin� ir�jury�
of " a> r eNork" far per .en or
aris%dg oirtef' di4 e,kIt k's,; errgih'oer`s
rar i3rsi etion,
(?t suryey0r'S ,randeCipg of, ¢r %1kre, 0
Wvje0r, tdcb 'persva or orgahizatbh is .trot
reridee,:any b04ofeWonel .8 ua", When
r►itssurp ith.tosl� t s any:
sulk pow br. otgenitat4h is:. an -
.architect, englineerar-surveyor.
411) 'Bodily injury', „propeq damage",
"personal injur '' or "advertising injury" '3.
%re faliowing is .added fa' ACTION H. W 0 IS a04
that does not arise out.of.
INSURED'
t'° SF 09 0903 Ind4es wwOva fteriaf or insurarmt Sesv�a Ot Ce'Wi�h i, PKq 1 ur3
•Co�ri�hb, In9ur�A4e $t�Ji�es RFrt�s. l�1C: 2tli11
ih'whithy', uire,bMeftidr or �attngrMOO:
-5,kh and. twma '- ydie 6f yovur co•.vehturrAts ii i
-thot ;pint VE'i3ttB , is `�rl 4rchilt6y;V'i; AIr
r ine ring crr um. , vin.g finN. and
b. That joint vetiture7s, natrop d in tho U�Wffty _
C�.`ver,a�e� P�rt'p�c��re�rrs.
"Four br mis*B'sw rbealft Ant prehlise�: rife,, or
a. Wans akI.Y., premitK,date` of lacatio t at, tin,
or ip Whici~''your wqr��', is not' Yet, campietaO;
-arfd
b. Daw ,mui ihcluda 'your promises" or any
ocitibrr Mtod.10 the SOhoduie Of PreF W.&
All oth t %rt�t ofyour o icy rat��iht�ie sairi�.
L'VSF2 09,Ug U� includes opytlgIrwd material of inurn a S'eMem Of= o th its wiminion, Page 3 of 3
Copyright,1"vtarue 5e'm wt-(MIM tm 2UQi
Policy Number: BKO1237004
Owners Lessees or Contractors (Form B)
AD'DITIbNAL INSURED
Change(s) Effective: 7 / 21 / 0 6
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT
CAREFULLY. This endorsement modifies insurance policy under the following:
LIABILITY COVERAGE PART:
Schedule
Name of Person or Organization:
CITY OF HUNTINGTON BEACH
Attn: Risk Mgmt.
2000 Main Street
Huntington Beach, CA 92648
SECTION 11 - WHO IS AN INSURED is amended to include as an insured the
person or organization shown in the Schedule, but only with respect to liability
arising out of "your work" for that insured by or for you.
City of Huntington Beach,its agents,officers and employees
PRIMARY INSURANCE:
IT IS UNDERSTOOD AND AGREED THAT THIS INSURANCE IS PRIMARY
AND ANY OTHER INSURANCE MAINTAINED BY THE ADDITIONAL INSURED
SHALL BE EXCESS ONLY AND NOT CONTRIBUTING WITH THIS'
INSURANCE
0 VORIA.
PgpVED ��
Tki, C;ty p,tt®meN
10
CL/BF 22 40 03 95
PROFESSIONAL SERVICE CONTRACTS
PURCHASING CERTIFICATION
1. Requested by: Community Services/David Dominguez
2. Date: June 6, 2006
3. Name of consultant: NUVIS
4. Attach the written statement of the specification, conditions and other
requirements for the requested services that was -provided to solicted
consultatnts in your answer to 11 of this form.
5. Amount of the contract: $1,000,000.00
6. Are sufficient funds available to fund this contract?' ® Yes, ❑ No
b; e t f Cr, c%- S 6-;11 k t ;PC o 5 e C*,%
7. Company number and object code where funds are budgeted:
8. -is this contract generally described on the list of professional service contracts
approved_the City Council'? ®Yes, ❑ No
i/
9. Is this contract within $25,000 or 25% (whichever is less) f the amount stated on
the list of professional service contracts approved by the City Council?'
Z Yes, ❑ No
10. Were (at least) informal written proposals requested of three consultants?
Yes, ❑ No
11. Attach list of consultants from whom proposals were requested (including a
contact telephone number).
12. Attach proposed scope of work.
13. Attach proposedpayment schedule.
ARD A ADRIL, Manager
Pu chasing/Central Services
1 If the answer to any these questions is "No," the contract will require approval from the City Council.
Purchasing Certification - NUVIS 6/6/2006 11:41 AM
RFP for Landscape Architects
RJM Design Group, Inc.
31591 Camino Capistrano
San Juan Capistrano, CA 92675
949.493.2600
Community Works Design Group
4649 Brockton Avenue
Riverside, CA 92506
909.369.0700
RHA Landscape Arch/Planners, Inc.
3612 Mission Inn Avenue
Riverside, CA 92501
Stivers & Associates Environmental
Planners/Landscape Architects
150 El Camino Real, Suite 120
Tustin, CA 92680
949.752.4114
Cornerstone Studios, Inc.
106 W. 4th Street — 5'h Floor
Santa Ana, CA 92701
714.973.2200
Richard Fisher Associates
2001 E. Is'.,, Suite 160
Santa Ana,; CA 92705
714.245.9270-
WCC Architects
10470 Foothill Blvd. Tower Suite
Rancho Cucamonga, CA 91730
Willdan
13191 Crossroads Parkway North, Suite 405
Industry, CA 91746-3497
562.908.6200
Nuvis Landscape Architecture and Planning
3151 Airway Avenue, Suite J-3
Costa Mesa, CA 92626
714.754.7311
RFP for Landscape Architects
Page 2
David Volz Design Landscape Architects, Inc.
170 Bushard Street, #30
Fountain Valley, CA 92708
714.593.3300
David Evans & Associates, Inc.
800 N. Haven Avenue. #300
Ontario, CA 91764
949.588.5050
Tatsumi and Partners, Inc.
Landscape Architects
1
2
3
Nuvis
15
11
14
40
David Volz Design
14
13
14
41
RJM Design Group
14
14
14
42
Richard Fisher Assoc.
12
13
13
38
Conerstone
12
10
12
34
Nuvis
22
20
22
64
David Volz Design
22
22
23
67
RJM Design Group
22
21
20
63
Richard Fisher Assoc.
20
21
20
61
Conerstone
20
17
20
57
Nuvis
24
23
23
70
David Volz Design
24
21
23
68
RJM Design Group
22
21
23
66
Richard Fisher Assoc.
20
20
22
62
Conerstone
20
18
20
58
Nuvis
20
18
19
57
David Volz Design
17
18
18
53
RJM Design Group
18
18
18
54
Richard Fisher Assoc.
18
18
18
54
Conerstone
15
17
17
49
Nuvis
12
12-
12
36
David Volz Design
13
13
13
39
RJM Design Group
13
12
13
38
Richard Fisher Assoc.
12
12
11
35
Conerstone
10
10
11
31
Proposers Interview
Proposal
Totals
Ranking
Nuvis
David Volz Design
RJM Design Group
Richard Fisher Assoc.
Conerstone
267
680
947
268
735
1003
263
725
988
260
640
229
530
H759
3
1`
2
4
5
RCA ROUTING SHEET
INITIATING DEPARTMENT:
Community Services
SUBJECT:
Approve Contract with NUVIS for Landscape Architect
Services
COUNCIL MEETING DATE:
November 20, 2006
RCA ATTACHMENTS
STATUS
Ordinance (w/exhibits & legislative draft if applicable)
Attached
Not Applicable
Resolution (w/exhibits & legislative draft if applicable)
Attached
El
Not Applicable
z
Tract Map, Location Map and/or other Exhibits
Attached
❑
Not Applicable
E
Contract/Agreement (w/exhibits if applicable)
Attached
Signed in full by the City Attorney)
Not Applicable
❑
Subleases, Third Party Agreements, etc.
Attached
(Approved as to form by City Attorney)
Not Applicable
E
Certificates of Insurance (Approved by the City Attorney)
Attached
E
Not Applicable
❑
Fiscal Impact Statement (Unbudgeted, over $5,000)
Attached
E
Not Applicable
❑
Bonds (If applicable)
Attached
❑
Not Applicable
E
Staff Report (If applicable)
Attached
❑
Not Applicable
E
Commission, Board or Committee Report (If applicable)
Attached
❑
Not Applicable
E
Findings/Conditions for Approval and/or Denial
Attached
Not Applicable
E
EXPLANATION FC1R MESSING ATTACHMENTS
City Administrator initial
City Clerk
RCA Author: Brunson