HomeMy WebLinkAboutOC FIRE AUTHORITY AUTOMATIC AID AGREEMENT FOR SUNSET BEACH - 2005-06-20ORANGE COUNTY FIRE' AUTHORITY
P. O. Box 57115, Irvine, CA 92619-7115 -1 Fire Authority Road, Irvine, CA 92602-0125
Chip Prather, Fire Chief (714) 573-6000 www.ocfa.org
August 4, 2005
City Clerk Joan Flynn
City of Huntington Beach
2000 Main Street
Huntington Beach, CA 92648
Dear Joan:
For your records, enclosed is a copy of the Memorandum of Understanding for
Exchange of Fire, Rescue, and Emergency Medical Services between the Orange
County Fire Authority and City of Huntington Beach.
Sincerely,
Lydia Slivkoff
Assistant Clerk of the Authority
Attachment
Original copy to Fire Chief Duane Olson
Serving the Cities of: Aliso Viejo • Buena Park • Cypress • Dana Point • Irvine • Laguna Hills • Laguna Niguel • Laguna Woods • Lake Forest • La Palma
Los Alamitos • Mission Viejo • Placentia • Rancho Santa Margarita -San Clemente • San Juan Capistrano • Seal Beach • Stanton • Tustin • Villa Park
Westminster • Yorba Linda • and Unincorporated Areas of Orange County
RESIDENTIAL SPRINKLERS AND SMOKE DETECTORS SAVE LIVES
ORANGE COUNTY
P.O. Box 57115,Irvine, CA 92619-7115
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FIRE AUTHORITY
• 1 Fire Authority Road, Irvine, CA 92602
Chip Prather, Fire Chief (714) 573-6000
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July 22, 2005
City of Huntington Beach
City Clerk Joan Flynn
2000 Main Street
Huntington Beach, CA
Dear Ms. Flynn:
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Enclosed, for your records, is an original of the Agreement for Provision of Emergency
Medical Service between the Orange County Fire Authori and the City of Huntington Beach.
If you have any questions please contact
Sincerely,
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Nancy Swanson
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Clerk of the Authority
NKS
Enclosure
at (714) 573-6041.
Serving the Cities Of Aliso Viejo • Buena Park • Cypress. Dana Point • Irvine • Laguna Hills. Laguna Niguel • Laguna Woods • Lake Forest. La Palma.
Los Alamitos a Mission Viejo • Placentia • Rancho Santa Margarita • San Clemente • San Juan Capistrano . Seal Beach a Stanton • Tustin • Villa Park.
Westminster e Yorba Linda e and Unincorporated Areas of Orange County
RESIDENTIAL SPRINII,ERS AND SMOKE DETECTORS SAVE LIVES
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ORANGE COUNTY FIRE AUTHORITY
P.O. Box 57115,Irvine, CA 92619-7115 • I Fire Authority Road, Irvine, CA 92602
Chip Prather, Fire Chief (714) 573-6000
July 22, 2005
City of Huntington Beach
City Clerk Joan Flynn
2000 Main Street
Huntington Beach, CA
Dear Ms. Flynn:
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Enclosed, for your records, is an original of the Automatic Aid Agreement for Exchat,iggy oT
Fire, Rescue, and Emergency Medical Services between the Orange County Fire AutA�Orny-
and the City of Huntington Beach.
If you have any questions please contact me at (714) 573-6041.
Sincerely,
Nancy Swanson
Clerk of the Authority
NKS
Enclosure
Serving the Cities of: Aliso Viejo • Buena Park a Cypress • Dana Point . Irvine • Laguna Hills • Laguna Niguel • Laguna Woods • Lake Forest o La Palma •
Los Alamitos • Mission Viejo • Placentia . Rancho Santa Margarita • San Clemente • San Juan Capistrano • Seal Beach . Stanton a Tustin • Villa Park •
Westminster a Yorba Linda • and Unincorporated Areas of Orange County
RESIDENTIAL SPRINKLERS AND SMOKE DETECTORS SAVE LIVES
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Council/Agency Meeting Held: s
DeterredfContinued to:
Approved ❑ Conditionally Approved 0 Denied
City er 's SidnatuN
Council Meeting Date: June 20, 2005
Department ! umber: FD 05-008
CITY OF HUNTINGTON BEACH
REQUEST FOR COUNCIL ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY CO CIL MEMBERS
.-{
SUBMITTED BY: PENELO�'E CULBRETH-GRAF ty dministrator
PREPARED BY: DUANE OLSON, Fire Chie
SUBJECT: ADOPT AUTOMATIC AID AGREEMENT FOR EXCHANGE O.F
FIRE, RESCUE, AND EMERGENCY MEDICAL SERVICES WITH,
THE ORANGE COUNTY FIRE AUTHORITY, AND AGREEMENT --
FOR SUNSET BEACH
Statement of issue, Funding Source. Recommended Action. Alternative Action(s), Analysis. Environmental Status, Attachment(s)
Statement of Issue: The attached Agreement between the city of Huntington Beach and
the Orange County Fire Authority for the exchange of fire, rescue, and emergency medical
services is proposed for adoption, along with an Agreement for advanced life support
emergency medical services to the Sunset Beach area.
Funding Source: None required -
Recommended Action: MOTION TO:
Approve and authorize the Mayor and City Clerk to execute the Automatic Aid Agreement
with the Orange County Fire Authority for the Exchange of Fire, Rescue, and Emergency
Medical Services, and the Agreement for advanced life support emergency medical
services to the Sunset Beach area -
Alternative Action(s): Do not approve these agreements, which would preclude both
parties from deriving mutual benefits by exchanging fire, rescue, and emergency medical
Services.
REQUEST FOR COUNCIL ACTION
MEETING DATE: June 20, 2005
DEPARTMENT ID NUMBER: FD 05-008
Analysis: Based on past experience, the city of Huntington Beach and the Orange County
Fire Authority have found it to be of mutual benefit if the services of both fire departments are,
in some circumstances, extended outside the limits of each jurisdiction into the boundaries of
the other_ The attached Automatic Aid Agreement would allow a mutual response pact to
continue where, in some circumstances, one party will respond to a fire, rescue, or emergency
medical incident occurring within the jurisdictional limits of the other party.
The Agreement is a guide for day-to-day operations. It includes a Memorandum of
Understanding (MOU) that specifies general operational policies, including response areas and
types of equipment, operational command, incident reports, dispatch and communications,
training, response maps and pre -plans, and an evaluation of effectiveness. The operational
components of the MOU may be amended by the mutual written agreement of the Fire Chiefs
of both agencies. The services provided by each party, pursuant to the Agreement, shall be
provided at no cost to the other party. The Agreement would remain in effect until terminated
by the parties involved. The Orange County Fire Authority Board of Directors is scheduled to
adopt it in late July 2005.
Also attached is an Agreement with the Orange County Fire Authority for the Huntington Beach
Fire Department to provide advanced life support emergency medical services to the
unincorporated portion of the County Known as Sunset Beach. This Agreement replaces the
previous Agreement, which was adopted in 1999. A provision is that the Orange County Fire
Authority will annually pay the City $8,000 for this service. Previously, it paid $2,700. The
Agreement also provides that the annual payment to the City will not be increased more than
20% of the amount paid in the previous year. As specified in the Agreement, such
adjustments will be based on emergency call volume to the area using the prior year's call
volume, and the payment will serve as the baseline_
Each Agreement, namely the Automatic Aid Agreement with OCFA including the related
Memorandum of Understanding (MOU), and the ALS Services Agreement to the Sunset Beach
area, shall be reviewed by Fire Administration on an annual basis.
These agreements were adopted by the City Council on March 21, 2005. However, since that
time County Counsel requested that the agreement be revised to include the 20% maximum
increase discussed above.
Environmental Status: Not applicable.
F005 008 Adopt Automatic Aid Agreement with OCFA -2- 61912005 SAT AM
0
REQUEST FOR COUNCIL ACTION
MEETING DATE: June 20, 2005 DEPARTMENT ID NUMBER: FD 05-008
Attachment(s):
Automatic Aid Agreement for the Exchange of Fire, Rescue, and i
Emergency Medical Services Between the City of Huntington
Beach and the Orange County Fire Authority___�
2. ; Agreement with the Orange County Fire Authority for Advanced
rLife Support Emergency Medical Services to the Sunset Beach
' + + Area
m^A A..4- I. .w...
F005 008 Adopt Automatic Aid Agreement with OCFA -3- 61912005 8:17 AM
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ATTACHMENT #1
9 •
AUTOMATIC AID
AGREEMENT FOR EXCHANGE OF
FIRE, RESCUE, AND EMERGENCY MEDICAL SERVICES
BETWEENTHE ORANGE COUNTY FIRE AUTHORITY
AND THE CITY OF HUNTINGTON BEACH
THIS AGREEMENT, made and entered into on —�j7 �O(7 by and
between the ORANGE COUNTY FIRE AUTHORITY, a public entity, hereinafter referred to as
"AUTI10RITY", and the CITY OF HUNTINGTON BEACH, a municipal corporation in the
County of Orange, hereinafter referred to as "CITY"
WHEREAS, AliTHORtTY and CITY provide fire, rescue and emergency medical
services within their respective jurisdictions; and
WHEREAS, AUTHORITY and CITY have found it to be of mutual benefit if the
services of each Lire department are in some circumstances extended outside of the limits of each
jurisdiction into the boundaries of the other; and
WHEREAS, the parties hereto desire to enter into a mutual response pact, wherein, in
sonic circumstances, one party will respond to a fire, rescue or emergency medical incident
occurring within the jurisdictional limits of the other party;
NOW, -THEREFORE, for and in consideration of the covenants contained herein, the
parties hereby agree as follows:
1. This agreement is a guide for day-to-day operations. It is not intended to replace or
revise the Orange Counts• Fire Seri -ices Operational Area Mutual Aide Plan. The specific
details of the service to be provided under this Agreement and the general operational policies,
including, but not limited to, response areas and types of equipment, operational command,
incident reports, dispatch and communications, training, and response maps and preplans, and
evaluation of effectiveness shall be detemiined by the AUTHORITY lire Chief and the CITY
Fire Chief in a Memorandum of Understanding ("MOU"). Operational components of the MOU
may be amended by the mutual written agreement of the AUTHORITY Fire Chief and the CITY
Fire Chief. Any change in the MOU, which constitutes a change in policy, shall be approved by
the Governing Body of the AUTHORITY and the Governing Body of the CITY.
Orange County mire Authority:'Iiuntington Beach Fire Department Automatic Aid AGREEMENT
2. Each party shall, at its own expense, develop and provide for the necessary cross
connections of its communication system with the communication system of the other.
3. Each party shall, at its own expense, provide to the other party a predetermined grid
mapping system designating the response area for its areas included in this AGREEMENT.
A. Responsibility for responding to requests for emergency ambulance service shall
continue to rest with the fire agency of the jurisdiction in which the emergency occurs.
5. The services provided by each party pursuant to this AGREEMENT shall be provided
at no cost to the other party. In the event an emergency is declared, this AGREEMENT shall not
constitute a waiver of the rights of the respective parties to claim state and/or federal
reimbursement.
6. The AUTHORITY Fire Chief and CITY Fire Chief or their designated representatives
shall determine and agree upon the capabilities of each party to respond to incidents requiring
special equipment.
7. The parties understand and agree that the responding party's response to a request for
aid shall depend upon any existing emergency conditions within its own jurisdiction and the
availability of its resources.
8. For purposes of liaison and the administration of this AGREEMENT, the
AUTHORITY Fire Chief and the CITY Fire Chief are designated as the representatives of the
respective parties to this AGREEMENT, and they shall be jointly responsible for administration
of this AGREEMENT.
9. This AGREEMENT shall become operational and effective upon execution by both
parties. The AGREEMENT shall remain in effect until termination by either party. It is further
agreed that either party may terminate the AGREEMENT at any time by giving written notice to
the other party at least sixty days (60) prior to the date of termination.
10. The parties agree that the provisions of this AGREEMENT are not intended to
directly benefit, and shall not be enforceable by any person or entity not a party to this
AGREEMENT. By entering into this AGREEMENT, neither party waives any of the immunities
provided under state or federal law.
I I. Notwithstanding the provisions of Government Code 895 2, each party shall defend,
indemnify, and hold harmless the other party and its officers, agents, employees and
representatives from any and all losses, liability, damages, claims, suits, actions and
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Orange County Fire Authority/Huntington Beach Fire Department Automatic Aid AGREEMENT
administrative proceedings, and demands and all expenditures and cost relating to acts or
omissions of the indemnitor, its officers, agents or employees arising out of or incidental to the
performance of any of the provisions of this AGREEMENT. Neither party assumes liability for
the acts or omissions of persons other than each party's respective officers, agents or employees.
By entering this AGREEMENT, neither party waives any of the immunities provided by
the Government Code or other applicable provisions of law. This AGREEMENT is not intended
to confer any legal rights or benefits on any person or entity other than the parties of this
AGREEMENT.
12. Amendments to this AGREEMENT shall be approved by the Governing Body of
the AUTHORITY and the Governing Body of the CITY.
IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on the day and
year first above written.
CITY OF HUNTINGTON BEACH
Jill F--ee
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APPROVED AS TO FORM:
Dated:
By:<4.)�NG—
r�ry�J fifer cGrath, City Attorney ,
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Dated: a /k l
By:J Cam-'
Duane Olson, Fire C ' f
0an Flynn, City Cler
ORANGE COUNTY FIRE AUTHORITY
Dated: —4Z1 '/0 S
By:
Chip Prather, Fire Chief
APPROVED AS TO FORM:
Dated: ID, 2da::,
I:WTA`01
AutTrity CounseT
SIGNED AND CERTIFIED THAT A
COPY OF THIS DOCUMENT HAS BEEN
DELIVERED TO THE CHAIRMAN OF
THE BOARD.
"'710_.nC'e jwa_��
Nancy Swan , Clerk of the Authority
Orange County Fire Authority
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I. -ATTACHMENT #2 1
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MEMORANDUM OF UNDERSTANDING
FOR
EXCHANGE OF FIRE, RESCUE AND EMERGENCY MEDICAL SERVICES
ORANGE COUNTY FIRE AUTHORITY 1 CITY OF HUNTINGTON REACH
This Memorandum of Understanding ("MOU") is authorized by the City of Huntington Beach
Fire Chief and the Orange County Fire Authority Fire Chief in an Agreement for Exchange of
Fire, Rescue and Emergency Services dated January 1, 2005, and is subject to the terms and
conditions set forth in said Agreement.
The purpose of this MOU is to outline the procedures for implementing said Agreement between
the City of Huntington Beach Fire Department, hereinafter referred to as "CITY" and the Orange
County Fire Authority, hereinafter referred to as "AUTHORITY". This MOU is a guide for day-
to-day operations and is not intended to replace or revise the Orange County Fire Services
Operational Area Mutual Aid Plan. This MOU replaces any existing MOU in effect between
AUTHORITY and CITY.
AMOUNT AND TYPE OF ASSISTANCE
This MOU is for the exchange of fire, rescue and emergency services to the areas specified. The
identified fire department resources will respond to emergencies as set forth below. For the
purposes of this MOU, the following definitions will apply to identified resources:
BATTALION CHIEF: The term "Battalion Chief' refers to an officer capable of and
responsible for commanding incident resources and overall scene
management.
ENGINE: The term "Engine" refers to Engine Company resources as
identified in FIRESCOPE ICS publication 420-1 as Type I Engine,
with minimum staffing of three (3) personnel.
TRUCK: The term "Truck" refers to a fire department resource capable of
providing a minimum elevated stream and rescue capability of not
less than 50 feet and a minimum staffing of 3 personnel.
PARAMEDIC-. The term "Paramedic" refers to a fire department resource
providing advanced life support services in compliance with the
definitions for "advanced life support"; "advanced life support
unit"; and "emergency medical technicians` paramedic" as found in
the Orange County EMS Agency policy and procedure #090.00.
Additional resources not described in this MOU must be requested by the Incident Commander
or appropriate dispatch center through normal Mutual Aid channels as outlined in the Orange
County Fire Services Operational Area Mutual slid Plan.
i
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RESPONSE AREAS
1. CITY SHALL PROVIDE:
In accordance with dispatch procedures, up to five Engines/Paramedic, one Battalion
Chief and one Truck to districts within the AUTHORITY'S jurisdictions where CITY
resources are closer as shown in exhibit A-1 and A-2.
2. AUTHORITY SHALL PROVIDE. -
In accordance with dispatch procedures, up to five Engines/Paramedic, one Battalion
Chief and one Truck to districts within the CITY'S jurisdiction where AUTHORITY
resources are closer as shown in exhibit B-I and B-2.
3. BOTH AGENCIES SHALL PROVIDE:
a. In accordance with dispatch procedures, up to five Engines/Paramedic, one
Battalion Chief and one Truck to all freeways as needed based on closest available
units.
Requests for CITY or AUTHORITY units may be made for response to other areas adjacent to
the areas identified in the MOU. Adjustments and releases shall be made by the Incident
Commander as soon as practical.
OPERATIONAL COMMAND
The first arriving officer will assume command until the officer reassigns command or is relieved
by a chief officer. All operations will be conducted in a coordinated and organized manner.
Incidents requiring a Battalion Chief will get the closest Battalion Chief from the responsible
agency having jurisdiction. If the Battalion Chief is not available, the next closest Battalion
Chief will be assigned regardless of jurisdiction.
When appropriate, an ICS Unified Command will be established.
INCIDENT REPORTS
When units of both agencies have responded to an incident, the unit of the agency having
jurisdiction will be responsible for preparing the incident report. When no units from the
jurisdictional agency respond to an incident, the units from the responding jurisdiction shall
prepare their own incident report and the responding agency shall provide copies of the incident
report to the jurisdictional agency.
ORANGE COUNTY FIRE AUTHORITYfHUNTINGTON BEACH FIRE DEPARTMENT MOU
Page - 2
DISPATCH AND COMMUNICATIONS
Request for services will follow the guidelines noted below:
a) Contact shall be made to the dispatch center through pre -established communication links
requesting a resource by fire station and unit type identified in this Agreement. (i.e. Data
:Switch or Ring Down line)
b) All necessary information including address, type of emergency, tactical radio frequency
and related information that is available shall be relayed to responding units and updated
as appropriate.
c) The agency receiving the request shall dispatch the requested resource, if available, and
shall provide the responding units with all pertinent information, identifying the
jurisdictional dispatch center and tactical radio frequency.
d) If the requested type of unit is not in the station requested and located so as to result in an
extended response time, the requesting agency's dispatch center will be advised of the
delay to ensure that the closest unit will respond.
e) If the requested unit encounters delays resulting from seasonal, traffic, or other
restrictions, so as to result in an extended response time, the requesting agency's dispatch
center will be immediately advised of the delay.
TRAINING
Periodic interagency training shall be conducted for the purpose of improving working
relationships and operational coordination between CITY and AUTHORITY units. This training
shall be coordinated through the CITY's Fire Operations Officer and the AUTHORITY's
Battalion Chief's assigned in the AUTHORITY'S Battalion closest to the CITY.
RESPONSE MAPS AND PREPLANS
Upon execution of this MOU, each agency shall provide the other with current standard response
maps, preplans, and special area maps, and shall provide updated versions as changes occur.
EVALUATION
The effectiveness of the procedures contained in this MOU shall be evaluated annually, or as
significant changes occur, by the CITY's Fire Operations Officer and the AUTHORITY's
Battalion Chief assigned as the liaison to the CITY fire department. Any changes in the Fire
ORANGE COUNTY FIRE AUTHORITY/HUNTINGTON BEACH FIRE DEPARTMENT MOU
Page - 3
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Station Order (FSO) by either agency that affect the other agency shall be mutually agreed upon
by both agencies prior to any implementation of the changed FSO.
Changes in this written MOU may be made at any time by mutual written agreement of the
AUTHORITY Fire Chief and CITY Fire Chief. A signed amendment to this document will be
prepared accordingly and distributed to all holders.
ORANGE COUNTY FIRE AUTHORITY
BY:
hip Prather. Fire Chief
Orange County Fire Authority
CITY OF HUNTINGTON BEACH FIRE DEPARTMENT
BY: �i d�,�
Duarte Olson, Fire Chief
City of Huntington Beach
Date
/10 4s,
Date
ORANGE COUNTY FIRE AUTHORITYAHUNTINGTON BEACH FIRE DEPARTMENT MOU
Page - 4
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AGREEMENT
THIS AGREEMENT is made and entered into this 1st day of July, 2004, by
and between the ORANGE COUNTY FIRE AUTHORITY, a Joint Powers Agency
(hereinafter referred to as the "OCFA") and the CITY OF HUNTINGTON BEACH,
a municipal corporation of the State of California (hereinafter referred to as the
"CITY").
WHEREAS, the OCFA and the CITY provide fire, rescue, and emergency
medical services, including advanced and basic life support services, as well as
other emergency related services, including ambulance service, within their
respective jurisdictions; and,
WHEREAS, the OCFA desires that the highest quality emergency medical
services available be provided to all communities located within its jurisdiction;
and,
WHEREAS, in furtherance of the above -stated goal, the OCFA desires
that certain emergency medical services be provided by the CITY in a specified
portion of the unincorporated territory of Orange County; and,
WHEREAS, the CITY has the ability to provide the desired emergency
medical services; and,
WHEREAS, the parties hereto desire to enter into this Agreement,
wherein, the CITY will respond to Advanced Life Support (A.L.S.) Emergency
Medical Service (E.M.S.) calls occurring within a specified geographical area of
the OCFA' s jurisdictional limits;
1
NOW, THEREFORE, it is agreed by and between the parties hereto that:
1. The CITY shall provide Advanced Life Support (A.L.S.) Emergency
Medical Services (E.M.S.), as defined by California Health & Safety Code
§1797.52, to the unincorporated territory of Orange County commonly referred to
as the Community of Sunset Beach (Exclusive Operating Area #21), which is
indicated by the shaded area on Exhibit "A" attached hereto, including the Sunset
Beach Aquatics Park (hereinafter referred to as the "SERVICE AREA")
2. Because of jurisdictional boundary configurations (namely, the
island characteristics of the SERVICE AREA) and the physical location of the
OCFA's nearest Advanced Life Support (A.L.S.) Emergency Medical Services
(E.M.S.) resources in proximity to the SERVICE AREA, such emergency services
can more promptly and more efficiently be provided to the SERVICE AREA by
the CITY. In order to ensure the availability of prompt and efficient emergency
medical services, Advanced Life Support (A.L.S.) Emergency Medical Service
(E.M.S.) response calls to the SERVICE AREA shall be the responsibility of the
CITY.
3. Except as may be required by extraordinary conditions, Advanced
Life Support (A.L.S.) Emergency Medical Services (E.M.S.) provided by the
CITY, pursuant to the provisions of this Agreement, shall include a response by
"Paramedics," as authorized by Orange County EMS Agency Policy and
Procedure No. 090.00 with resuscitation, cardiac monitoring, cardiac
defibrillation, advanced airway management, intravenous therapy, drug and
medicinal preparation, and other advanced life support equipment. The term
2
"Paramedics" refers to fire department resources providing Advanced Life
Support (A.L.S.) services in compliance with Orange County EMS Agency Policy
and Procedure No. 090.00.
4. In the event of a medical emergency in the SERVICE AREA that
exceeds the ability of the CITY's Advanced Life Support (A.L.S.) Emergency
Medical Services (E.M.S.) and where the CITY has committed equivalent
equipment and/or personnel elsewhere, the CITY shall notify the OCFA, which
shall dispatch the required additional equipment and personnel.
5. The CITY agrees to periodically furnish the OCFA required reports
on Advanced Life Support (A.L.S.) Emergency Medical Services (E.M.S.), and
other related activities, in connection with this Agreement, to the OCFA Fire
Chief.
6. The OCFA agrees to retain the responsibility for providing
ambulance service, and all other non -Advanced Life Support (A.L.S.) emergency
related services in the SERVICE AREA.
7. As consideration for the services set forth in this Agreement, the
OCFA agrees to pay the CITY the sum of $8,000 due and payable on or before
July 15th of each fiscal year and thereafter. The CITY will bill the OCFA on July
1st every year of the Agreement. The due date for each bill will be thirty (30)
days after the billing date. A late payment penalty of one and one-half percent
(1Y2%) per month may be assessed after the bill due date.
8. The Fire Chiefs are authorized to review and annually adjust, in
July of each year beginning in 2005, the annual payment to the CITY so long as
3
no adjustment exceeds 20% of the amount paid in the previous year.
Adjustments shall be based on call volume to the area using the prior year's call
volume and payment as the baseline.
9. This Agreement shall commence at 12:01 a.m., July 1, 2004, at
which time the CITY shall assume full responsibility for the provision of all
Advanced Life Support (A.L.S.) Emergency Medical Services (E.M.S.), as
defined by California Health & Safety Code §1797.52, throughout the designed
SERVICE AREA. This Agreement shall remain in effect until terminated by either
party. It is further agreed that either party may terminate this Agreement at any
time by giving written notice to the other party at least ninety (90) days prior to
the date of termination.
10. The OCFA shall, at its own expense, provide to the CITY a
predetermined district mapping system, as well as other dispatching information
(e.g., CAD-FSO files), designating the response area for the SERVICE AREA
included in this Agreement.
11. The parties agree that the provisions of this Agreement are not
intended to directly benefit, and shall not be enforceable by any person or entity
not a party to this Agreement. By entering into this Agreement, neither party
waives any of the immunities provided under state or federal law.
12. Each party shall indemnify and hold harmless the other party, and
its officials, officers, agents and employees from any and all losses, liability,
damages, claims, suits, action and administrative proceedings, and demands
relating to acts or omissions of the indemnitor, its officials, officers, agents or
4
employees arising out of or incidental to the performance of any of the provisions
of this Agreement. Neither party assumes liability for the acts or omissions of
persons other than each party's respective officials, officers, agents, or
employees. In the event judgment is entered against both parties because of
joint or concurrent negligence of both parties, or their officials, officers, agents or
employees, and apportionment of liability to pay such judgment shall be made by
a court of competent jurisdiction and neither party shall be entitled to a jury
apportionment.
13. The OCFA shall not be liable for the direct payment of any wages
or other compensation to any official, officer, employee, or agent of the CITY
performing any services under this Agreement. The OCFA shall not be liable to
any official, officer, employee, or agent of the CITY for any sickness or injury
incurred by such person in the course of performing services under this
Agreement. The CITY shall be solely responsible for all personnel actions
relating to the CITY employees utilized in the performance of this Agreement.
14. The CITY shall not delegate or assign the rights or obligations
hereunder, either in whole or in part, without prior written consent of the OCFA.
Any attempted assignment or delegation in derogation of this paragraph shall be
void.
15. For purposes of liaison and the administration of this Agreement,
the OCFA Fire Chief and the CITY Fire Chief are designated as the
representatives of the respective parties to this Agreement, and they shall be
jointly responsible for administration of this Agreement.
5
16. Any notice or notices required or permitted to be given pursuant to
this Agreement may be personally served on the other party by the party giving
such notice, or may be served by certified mail, postage prepaid, return receipt
requested at the following addresses:
OCFA: Fire Chief
Orange County Fire Authority
1 Fire Authority Road
Irvine, CA 92602
CITY: Fire Chief
City of Huntington Beach
2000 Main Street, 5t' Floor
Huntington Beach, CA 92646
17. This Agreement, together with any Exhibit(s) attached hereto
(which are incorporated herein by reference) fully expresses all understandings
between the OCFA and the CITY with respect to the subject matter of this
Agreement and shall constitute a total Agreement between the parties for these
purposes. No addition to, modification, or alteration of, the terms of this
Agreement or any Exhibit(s) thereto, whether written or verbal, shall be valid
unless made in writing and formally approved and executed by both parties.
18. In the event suit is brought by either party to enforce the terms and
conditions of this Agreement, or to secure the performance hereof, each party
shall bear its own attorneys' fees.
6
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement on the day and year first written above.
CITY OF HUNTINGTON BEACH,
a municipal corporation of the
State of California
sty Clero
APPROVED AS TO FORM
r^n�
1� City Attorney p.�-
2 ( ]TED AND A PROVED:
Fire Chief
REVIEWED AND APPROVED:
ORANGE COUNTY FIRE AUTHORITY,
a Joint Powers Agency
Chairman
zd�2L
Authority Fire Chief
ATTEST:
41b,(0f
Clerk of'the Authority
APPROVED AS TO FORM:
Aufhority Counsel
F\Ca wt@dDgnFk*\CWMQs\ogr—W ch—w tbeh.dp 03-NOV-2004
0
RCA ROUTING SHEET
I INITIATING DEPARTMENT: I FIRE I
SUBJECT: ADOPT AUTOMATIC AID AGREEMENT FOR EXCHANGE
OF FIRE, RESCUE, AND EMERGENCY MEDICAL
SERVICES WITH THE ORANGE COUNTY FIRE
AUTHORITY AND AGREEMENT FOR SUNSET BEACH
j COUNCIL MEETING DATE: I June 20, 2005 1
RCA ATTACHMENTS
STATUS
Ordinance (w/exhibits & legislative draft if applicable
Not Applicable
Resolution (wlexhibits & legislative draft if applicable)
Not Applicable
Tract Map, Location Map and/or other Exhibits
Not Applicable
Contract/Agreement (wlexhibits if applicable)
(Signed in full by the City Attome
Attached
Subleases, Third Party Agreements, etc.
Approved as to form by City Attome)
Not Applicable
Certificates of Insurance (Approved by the City Attomey)
Not Applicable
Financial Impact Statement (Unbud et, over $5,000)
Not Applicable
Bonds (If applicable)
Not Applicable
Staff Report (If applicable)
Not Applicable
Commission, Board or Committee Report (If applicable)
Not Applicable
Findings/Conditions for Approval and/or Denial _
Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS
REVIEWED
RETURNED
FORWARDED
Administrative Staff
)
Assistant City Administrator Initial
City Administrator Initial
City Clerk
( )
EXPLANATION FOR RETURN OF ITEM:
RCA Author_ Olson/Pelletier/justen
REQUEST FOR LATE SUBMITTAL
(To accompany RCA's submitted after Deadline
Department: Fire I Subject Automatic Aid Agreement - OCFAISunset Beach
Council Meeting Date:
6/20/05
Date of This Request: 618105
REASON [Why is this RCA being submitted late?):
Many steps were necessa to et all the information approved. Just received
the RLS back from Attorne 's office late Monday afternoon.
EXPLANATION(Why is this RCA necessary to this agenda?):
We can't start the Automatic Aid process until this agreement is approved by our Council
And by the Board of OCFA. Their Council meets next week.
CONSEQUENCES How shall delay of this RCA adversely Impact the City?):
We are already experiencing delayed responses in the north end of the because this
agreement isn't In place. If it isn't approved at this Council meeting, Automatic Aid cannot
start until September 2005.
Sig
�j
Department
Approved 0 Denied
)e Culbreth-Graft
Administrator
ltsubmtl 07114194
Council/Agency Meeting Held: 4M lor
Deferred/Continued to:
W,
prov ElConditionally Approved ❑ Denied
Ci ler Sig re
Council Meeting Date: March 21, 2005
Department Number: FD 05-002
CITY OF HUNTINGTON BEACH
REQUEST FOR COUNCIL ACTION
SUBMITTED TO: HONORABLE MAYOR ANQ CITY OU-NGtL MEMBERS
CD
SUBMITTED BY: PENELOP CULBRE H-GRAFT, City Adm' istrator
PREPARED BY: DUANE OLSON, Fire Chief --
SUBJECT: ADOPT AUTOMATIC AID AGREEMENT FOR EXCHANGE OF }
FIRE, RESCUE, AND EMERGENCY MEDICAL SERVICES WITH
THE ORANGE COUNTY FIRE AUTHORITY AND AGREEMENT
FOR SUNSET BEACH
Statement of Issue, Funding Source, Recommended Action, Alternative
Statement of Issue: The attache
Orange County Fire Authority for t ` �
services is proposed for adoption, aloni
emergency medical services to the Sunset
Funding Source: None required.
Recommended Action: MOTION TO:
Environmental Status, Attachment(s)
,Aof Huntington Beach and the
cue, and emergency medical
nt for advanced life support
Approve and authorize the Mayor and City Clerk to execute the Automatic Aid Agreement
with the Orange County Fire Authority for the Exchange of Fire, Rescue, and Emergency
Medical Services and the agreement for advanced life support emergency medical services
to the Sunset Beach area.
Alternative Action(s): Do not approve these agreements, which would preclude both
parties from deriving mutual benefits by exchanging fire, rescue, and emergency medical
services. _ x lz=-v
o u 61':.o loT.
F----7
! •
REQUEST FOR COUNCIL ACTION
MEETING DATE: March 21, 2005
DEPARTMENT ID NUMBER: FD 05-002
Analysis: Based on past experience, the City of Huntington Beach and the Orange County
Fire Authority have found it will be of mutual benefit if the services of both fire departments are,
in some circumstances, extended outside of the limits of each jurisdiction into the boundaries
of the other. The attached automatic aid agreement would allow a mutual response pact to
continue where, in some circumstances, one party will respond to a fire, rescue, or emergency
medical incident occurring within the jurisdictional limits of the other party.
The agreement is a guide for day-to-day operations. It includes a Memorandum of
Understanding (MOU) that specifies general operational policies, including response areas and
types of equipment, operational command, incident reports, dispatch and communications,
training, response maps and preplans, and an evaluation of effectiveness_ The operational
components of the MOU may be amended by the mutual written agreement of the Fire Chiefs
of both agencies. The services provided by each party, pursuant to the agreement, shall be
provided at no cost to the other party. The agreement would remain in effect until terminated
by the parties involved. It is scheduled for adoption by the Orange County Fire Authority Board
of Directors on March 24, 2005.
In addition, also attached is an agreement with the Orange County Fire Authority for the
Huntington Beach Fire Department to provide advanced life support emergency medical
services to the unincorporated portion of the County known as Sunset Beach. This agreement
replaces the previous agreement, which was adopted in 1999. It provides that the Orange
County Fire Authority annually pay the City $5,000 for this service. Previously they paid
$2,700.
All previously mentioned agreements, the Automatic Aid Agreement with OCFA including the
related Memorandum of Understanding (MOU) and h Agreement to the
Sunset Beach area, shall be reviewed by Fir i is asis.
loit*
Environmental Status: Not applicable. N
Attachment(s):
��
Automatic AIC1 Agreement Tor the txcnange of tire, Kescue, ana
Emergency Medical Services Between the City of Huntington
Beach and the Orange County Fire Authority
2. Agreement with the Orange County Fire Authority for Advanced
Life Support Emergency Medical Services to the Sunset Beach
Area
RCA Author- Olson/PelletiedJusten
FD05 002 -Adopt Automatic Aid Agreement with OCFA -2- 3110/200512:29 PM
w
0
NO ACTION
TAKEN
ATTACHMENT
G
AUTOMATIC AID
AGREEMENT FOR EXCHANGE OF
FIRE, RESCUE, AND EMERGENCY MEDICAL SERVICES
BETWEEN THE ORANGE COUNTY FIRE AUTHORITY
AND THE CITY OF HUNTINGTON BEACH
THIS AGREFMENT, made and entered into on by and
between the ORANGE COUNTY FIRE AUTI IORITY, a public entity, hereinafter referred to as
"AUTHORITY", and the CITY OF HUNTINGION BEACH, a municipal corporation in the
County of Orange, hereinafter referred to as "CITY"
WHEREAS, AUTHORITY and CITY provide fire, re ue and emergency medical
services within their respective jurisdictions; a '
WHEREAS, AUTHORITY and CIT'
services of each fire department are igo,
jurisdiction into the boundaries of the; ar
WHEREAS, the parties hereto desire
of mutual benefit if the
outside of the limits of each
l response pact, wherein, in
some circumstances, one party will respond to a fire, rescue or emergency medical incident
occurring within the jurisdictional limits of the other party;
NOW, THEREFORE, for and in consideration of the covenants contained herein, the
parties hereby agree as follows:
1. This agreement is a guide for day-to-day operations. It is not intended to replace or
revise the Orange County fare Services Operational Area Mutual Aida Plan. The specific
details of the service to be provided under this Agreement and the general operational policies,
including, but not limited to, response areas and types of equipment, operational command,
incident reports, dispatch and communications, training, and response maps and preplans, and
evaluation of effectiveness shall be determined by the AUTHORITY Fire Chief and the CITY
Fire Chief in a Memorandum of Understanding ("MOU"). Operational components of the MOU
may be amended by the mutual written agreement of the AUTHORITY Fire Chief and the CITY
Fire Chief. Any change in the MOU, which constitutes a change in policy, shall be approved by
the Governing Body of the AUTI IORITY and the Governing Body of the CITY.
0 •
Orange County Fire Authority/t Iuntington Beach lire Department Automatic Aid AGREEMENT
2. Each party shall, at its own expense, develop and provide for the necessary cross
connections of its communication system with the communication system of the other.
3. Each party shall, at its own expense, provide to the other party a predetermined grid
mapping system designating the response area for its areas included in this AGREEMENT.
4. Responsibility for responding to requests for emergency ambulance service shall
continue to rest with the fire agency of the jurisdiction in which the emergency occurs.
5. The services provided by each party pursuant to this AGREEMENT shall be provided
at no cost to the other party. In the event an emergency is declared, this AGREEMENT shall not
constitute a waiver of the rights of the respective parties to claim state and/or federal
reimbursement.
6. The AUTHORITY Fire Chief and CITY Fire Chief or their designated representatives
shall determine and agree upon the capabilities of each party to respond to incidents requiring
special equipment.
7. The parties understand and agree that t�s ng party's response to a request for
aid shall depend upon any existing em >e itio hin its own jurisdiction and the
availability of its resources.
8. For purposes of liaiso and qk
nistration of this AGREEMENT, the
AUTHORITY Fire Chief and the CITY Fire Chief are designated as the representatives of the
respective parties to this AGREEMENT, and they shall he jointly responsible for administration
of this AGREEMENT.
9. This AGREEMENT shaIl become operational and effective upon execution by both
parties. The AGREEMFNT shall remain in effect until termination by either party. It is further
agreed that either party may terminate the AGREEMENT at any time by giving written notice to
the other party at least sixty days (60) prior to the date of termination.
10. The parties agree that the provisions of this AGREEMENT are not intended to
directly benefit, and shall not be enforceable by any person or entity not a party to this
AGREEMENT. By entering into this AGREEMENT, neither party waives any of the immunities
provided under state or federal law.
11. Notwithstanding the provisions of Government Code 895.2, each party shall defend,
indemnify, and hold harmless the other party and its officers, agents, employees and
representatives from any and all losses, liability, damages, claims, suits, actions and
2
Orange County Fire Authority/Huntington Beach Fire Departtmnt Automatic Aid AGREEMENT
administrative proceedings, and demands and all expenditures and cost relating to acts or
omissions of the indemnitor, its officers, agents or employees arising out of or incidental to the
performance of any of the provisions of this AGREEMENT. Neither party assumes liability for
the acts or omissions of persons other than each party's respective officers, agents or employees.
By entering this AGREEMENT, neither party waives any of the immunities provided by
the Government Code or other applicable provisions of law. This AGREEMENT is not intended
to confer any legal rights or benefits on any person or entity other than the parties of this
AGREEMENT.
12. Amendments to this AGREEMENT shall be approved by the Governing Body of
the AUTHORITY and the Governing Body of the CITY.
IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on the day and
year first above written.
CITY OF I-RJNT1NGTON BEACH
l le: ... .r
APPROVED AS TO FORM:
ORANGE CO E AUTHORITY
a G
1 B
Chi at ier, Fire Chief
Dated:
},ir j'ZcGrath, City Attome4-0f
Dated:
By: Gi--
Duane Olson, Fire C ' f
Flynn, City Clerk(/
APPROVED AS TO FORM:
Dated: Lf" 10. Zia
By: k
Aut rity ounse
SIGNED AND CERTIFIED THAT A
COPY OF THIS DOCUMENT HAS BEEN
DELIVERED TO THE CHAIRMAN OF
THE BOARD.
Nancy Swanson, Clerk of the Authority
Orange County Fire Authority
X40 IKEN
.ATTACHMENT #2
MEMORANDUM OF UNDERSTANDING
FOR
EXCHANGE OF FIRE, RESCUE AND EMERGENCY MEDICAL SERVICES
ORANGE COUNTY FIRE AUTHORITY 1 CITY OF HUNTINGTON BEACH
This Memorandum of Understanding ("MOU") is authorized by the City of Huntington Beach
Fire Chief and the Orange County Fire Authority Fire Chief in an Agreement for Exchange of
Fire, Rescue and Emergency Services dated January 1, 2005, and is subject to the terms and
conditions set forth in said Agreement.
The purpose of this MOU is to outline the procedures for implementing said Agreement between
the City of Huntington Beach Fire Department, hereinafter referred to as "CITY" and the Orange
County Fire Authority, hereinafter referred to as "AUTHORITY". This MOU is a guide for day-
to-day operations and is not intended to replace or revise the Orange County Fire Services
Operational Area Mutual Aid Plan. This MOU replaces any existing MOU in effect between
AUTHORITY and CITY.
AMOUNT AND TYPE OF ASSISTANCE
This MOU is for the exchange of fire, rescue and emergency services to t pecified. The
identified fire department resources will respond to emergencie o b ow. For the
purposes of this MOU, the following definitions will apply to ' e ti ources:
BAYFALION CHIEF: The term "Battalio re ers capable of and
responsible for com in g . i t *es and overall scene
p b
management.
ENGINE: The term "Engine" refers to Engine Company resources as
identifcd in F[RESCOPE ICS publication 420-1 as Type 1 Engine,
with minimum staffing of three (3) personnel.
TRUCK: The term "Truck" refers to a fire department resource capable of
providing a minimum elevated stream and rescue capability of not
less than 50 feet and a minimum staffing of 3 personnel.
PARAMEDIC: The term "Paramedic" refers to a fire department resource
providing advanced life support services in compliance with the
definitions for "advanced life support"; "advanced life support
unit"; and "emergency medical technician/ paramedic" as found in
the Orange County EMS Agency policy and procedure #090.00.
Additional resources not described in this MOU must be requested by the Incident Commander
or appropriate dispatch center through normal Mutual Aid channels as outlined in the Orange
County Fire Services Operational Area Mutual Aid Plan.
0
RESPONSE AREAS
1. CITY SHALL PROVIDE:
In accordance with dispatch procedures, up to five Engines/Paramedic, one Battalion
Chief and one Truck to districts within the AUTHORITY'S jurisdictions where CITY
resources are closer as shown in exhibit A-1 and A-2.
2. AUTHORITY SMALL PROVIDE:
In accordance with dispatch procedures, up to five Engines/Paramedic, one Battalion
Chief and one Truck to districts within the CITY'S jurisdiction where AUTHORITY
resources are closer as shown in exhibit B-1 and B-2.
3. BOTH AGENCIES SHALL PROVIDE:
a. In accordance with dispatch procedures, up to five Engines/Paramedic, one
Battalion Chief and one Truck to all freeways as needed based on closest available
units.
Requests for CITY or AUTHORITY units may be made for response to other areas adjacent to
the areas identified in the MOU. Adjustments and releases sh be made by the Incident
Commander as soon as practical.
OPERATIONAL COMMAND
QcJi The firstarriving officer will assume ct *ordin'!ted
Bassi s command or is relieved
by a chief officer. All operations will be condui and organized manner.
Incidents requiring a Battalion Chief will get the closest Battalion Chief from the responsible
agency having jurisdiction. If the Battalion Chief is not available, the next closest Battalion
Chief will be assigned- regardless of jurisdiction.
When appropriate, an ICS Unificd Command will be established.
INCIDENT REPORTS
When units of both agencies have responded to an incident, the unit of the agency having
jurisdiction will be responsible for preparing the incident report. When no units from the
jurisdictional agency respond to an incident, the units from the responding jurisdiction shall
prepare their own incident report and the responding agency shall provide copies of the incident
report to the jurisdictional agency.
ORANGE COUNTY FIRE AUTIIORITY/HUNTINGTON BEACH I -IRE IIEPARTMENT MOU
Page - 2
DISPATCH AND COMMUNICATIONS
Request for services will follow the guidelines noted below:
a) Contact shall be made to the dispatch center through pre -established communication links
requesting a resource by fire station and unit type identified in this Agreement. (i.e. Data
Switch or Ring Down line)
b) All necessary information including address, type of emergency, tactical radio frequency
and related information that is available shall be relayed to responding units and updated
as appropriate.
c) The agency receiving the request shall dispatch the requested resource, if available, and
shall provide the responding units with all pertinent information, identifying the
jurisdictional dispatch center and tactical radio frequency.
d) If the requested type of unit is not in the station requested and located so as to result in an
extended response time, the requesting agency's dispatch center will be advised of the
delay to ensure that the closest unit will respond.
e) If the requested unit encounters- delays- resulti nal, traffic, or other
restrictions, so as to result in an extended re o ti e, requesting agency's dispatch
center will be immediately advised of del
TRAINING
Periodic interagency training shall he conducted for the purpose of improving working
relationships and operational coordination between CITY and AUTHORITY units. This training
shall be coordinated through the CITY's Fire Operations Officer and the AUTHORITY's
Battalion Chiefs assigned in the AUTHORITY'S Battalion closest to the CITY.
RESPONSE MAPS AND PREPLANS
Upon execution of this MOU, each agency shall provide the other with current standard response
maps, preplans, and special area maps, and shall provide updated versions as changes occur.
EVALUATION
The effectiveness of the procedures contained in this MOU shall be evaluated annually, or as
significant changes occur, by the CITY's Fire Operations Officer and the AUTHORITY's
Battalion Chief assigned as the liaison to the CITY fire department. Any changes in the Fire
ORANGE COUNTY FIRE AUTHORI TY/HUNTINGTON BEACH FIRE DEPARTMENT MOU
Page - 3
•
Station Order (FSO) by either agency that affect the other agency shall be mutually agreed upon
by both agencies prior to any implementation of the changed FSO.
Changes in this written MOU may be made at any time by mutual written agreement of the
AUTHORITY Fire Chief and CITY Fire Chief. A signed amendment to this document will be
prepared accordingly and distributed to all holders.
ORANGE COUNTY FIRE AUTHORITY
Chip Prather, Fire Chief Date
Orange County Fire Authority
CITY OF HUNTINGTON BEACH FIRE DEPARTMENT
BY: /101as7'-
Duane Olson, Fire Chief Date
City of Huntington Beach
ORANGE COUNTY FIRE AUTHORITY/HUNTINGTON BEACI I FIRE DEPARTMENT MOU
Page - 4
0
M
- 3408 - 4 .q 9 -
6
Nth EDNd ER
AGREEMENT
THIS AGREEMENT is made and entered into this 151 day of July, 2004, by
and between the ORANGE COUNTY FIRE AUTHORITY, a Joint Powers Agency
(hereinafter referred to as the "OCFA") and the CITY OF HUNTINGTON BEACH,
a municipal corporation of the State of California (hereinafter referred to as the
"CITY")
WHEREAS, the OCFA and the CITY provide fire, rescue, and emergency
medical services, including advanced and basic life support services, as well as
other emergency related services, including ambulance service, within their
respective jurisdictions; and,
WHEREAS, the OCFA desires that the highest qualit ency medical
services available be provided to all communiti c tt ithin its jurisdiction;
and,
WHEREAS, in furtherance of the above ti goal, the OCFA desires
that certain emergency medical services be provided by the CITY in a specified
portion of the unincorporated territory of Orange County; and,
WHEREAS, the CITY has the ability to provide the desired emergency
medical services; and,
WHEREAS, the parties hereto desire to enter into this Agreement,
wherein, the CITY will respond to Advanced Life Support (A.L.S.) Emergency
Medical Service (E.M.S.) calls occurring within a specified geographical area of
the OCFA' s jurisdictional limits;
1J
NOW, THEREFORE, it is agreed by and between the parties hereto that:
1. The CITY shall provide Advanced Life Support (A.L.S.) Emergency
Medical Services (E.M.S.), as defined by California Health & Safety Code
§1797.52, to the unincorporated territory of Orange County commonly referred to
as the Community of Sunset Beach (Exclusive Operating Area #21), which is
indicated by the shaded area on Exhibit "A" attached hereto, including the Sunset
Beach Aquatics Park (hereinafter referred to as the "SERVICE AREA")
2. Because of jurisdictional boundary configurations (namely, the
island characteristics of the SERVICE AREA) and the physical location of the
OCFA's nearest Advanced Life Support (A.L.S.) Emergency Medical Services
(E.M.S.) resources in proximity to the SERVICE AREA such emergency services
can more promptly and more efficiently be pr i ee e SERVICE AREA by
the CITY. In order to ensure the ava' it o pro t and efficient emergency
medical services, Advanced or( ergency Medical Service
466a &
(E.M.S.) response calls to the
CITY.
qW
ERVIek,
shall be the responsibility of the
3. Except as may be required by extraordinary conditions, Advanced
Life Support (A.L.S.) Emergency Medical Services (E.M.S.) provided by the
CITY, pursuant to the provisions of this Agreement, shall include a response by
"Paramedics," as authorized by Orange County EMS Agency Policy and
Procedure No. 090.00 with resuscitation, cardiac monitoring, cardiac
defibrillation, advanced airway management, intravenous therapy, drug and
medicinal preparation, and other advanced life support equipment. The term
2
"Paramedics" refers to fire department resources providing Advanced Life
Support (A.L.S.) services in compliance with Orange County EMS Agency Policy
and Procedure No. 090.00.
4. In the event of a medical emergency in the SERVICE AREA that
exceeds the ability of the CITY'S Advanced Life Support (A.L.S.) Emergency
Medical Services (E.M.S.) and where the CITY has committed equivalents
equipment and/or personnel elsewhere, the CITY shall notify the OCFA, which
shall dispatch the required additional equipment and personnel.
5. The CITY agrees to periodically furnish the OCFA required reports
on Advanced Life Support (A.L.S.) Emergency Medical ices (E.M.S.), and
other related activities, in connection with th' e to the OCFA Fire
Chief.
6. The OCFA agrees to rell ponsibility for providing
ambulance service, and all other non -Advanced Life Support (A.L.S.) emergency
related services in the SERVICE AREA.
7. As consideration for the services set forth in this Agreement, the
OCFA agrees to pay the CITY the sum of $5,000 due and payable on or before
July 15"' of each fiscal year and thereafter. The CITY will bill the OCFA on July
1" every year of the Agreement. The due date for each bill will be thirty (30)
days after the billing date. A late payment penalty of one and one-half percent
(1'/2%) per month may be assessed after the bill due date.
8. Authorize the Fire Chief to review and negotiate the annual
payment to the CITY, on an annual basis, based on call volume to the area.
3
Review to be taken place in September of each year beginning in September
2005.
9. This Agreement shall commence at 12:01 a.m., July 1, 2004, at
which time the CITY shall assume full responsibility for the provision of all
Advanced Life Support (A.L.S.) Emergency Medical Services (E.M.S.), as
defined by California Health & Safety Code §1797.52, throughout the designed
SERVICE AREA. This Agreement shall remain in effect until terminated by either
party. It is further agreed that either party may terminate this Agreement at any
time by giving written notice to the other party at least ninety (90) days prior to
the date of termination.
10. The OCFA shall, at its own expense, provide to the CITY a
predetermined district mapping system, as well as other di i rmation
(e.g., CAD-FSO files), designating the respon ko
r 00 h SE VICE AREA
included in this Agreement.
11. The parties agree that the provisions �f his Agreement are not
intended to directly benefit, and shall not be enforceable by any person or entity
not a party to this Agreement. By entering into this Agreement, neither party
waives any of the immunities provided under state or federal law.
12. Each party shall indemnify and hold harmless the other party, and
its officials, officers, agents and employees from any and all losses, liability,
damages, claims, suits, action and administrative proceedings, and demands
relating to acts or omissions of the indemnitor, its officials, officers, agents or
employees arising out of or incidental to the performance of any of the provisions
4
of this Agreement. Neither party assumes liability for the acts or omissions of
persons other than each parry's respective officials, officers, agents, or
employees. In the event judgment is entered against both parties because of
joint or concurrent negligence of both parties, or their officials, officers, agents or
employees, and apportionment of liability to pay such judgment shall be made by
a court of competent jurisdiction and neither party shall be entitled to a jury
apportionment.
13. The OCFA shall not be liable for the direct payment of any wages
or other compensation to any official, officer, employee, or agent of the CITY
performing any services under this Agreement. The OCFA shall not be liable to
any official, officer, employee, or agent of the CITY for_a,@y sickness or injury
incurred by such person in the court
Agreement. The CITY shall be
relating to the CITY employees uti din
14. The CITY shall not del
rvices under this
personnel actions
of this Agreement.
or assign the rights or obligations
hereunder, either in whole or in part, without prior written consent of the OCFA.
Any attempted assignment or delegation in derogation of this paragraph shall be
void.
15. For purposes of liaison and the administration of this Agreement,
the OCFA Fire Chief and the CITY Fire Chief are designated as the
representatives of the respective parties to this Agreement, and they shall be
jointly responsible for administration of this Agreement.
5
0 •
16. Any notice or notices required or permitted to be given pursuant to
this Agreement may be personally served on the other party by the party giving
such notice, or may be served by certified mail, postage prepaid, return receipt
requested at the following addresses:
OCFA: Fire Chief
Orange County Fire Authority
1 Fire Authority Road
Irvine, CA 92602
CITY: Fire Chief
City of Huntington Beach
2000 Main Street 5t' Floor
Huntington Beach, CA 9264k%
17. This Agreement, together with any Exhibit(s) attached hereto
(which are incorporated herein by reference) fully expresses all understandings
between the OCFA and the CITY with respect to the subject matter of this
Agreement and shall constitute a total Agreement between the parties for these
purposes. No addition to, modification, or alteration of, the terms of this
Agreement or any Exhibit(s) thereto, whether written or verbal, shall be valid
unless made in writing and formally approved and executed by both parties.
18. In the event suit is brought by either party to enforce the terms and
conditions of this Agreement, or to secure the performance hereof, each party
shall bear its own attorneys' fees.
I:
•
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement on the day and year first written above.
CITY OF HUNTINGTON BEACH,
a municipal corporation of the
State of Califomia
ATTEST:
ORANGE COUNTY FIRE AUTHORITY,
a Joint Powers Agency
yor Chairman
APPROVED AS TO FORM:
City Attorney /z1-211
"TIATED AND APPR VED:
Fire Chief
REVIEWED AND APPROVED:
City Administrator
Authority Fire Ch'
ATTEST:
Clerk of the Authority
APPROVED AS TO FORM:
Authority Counsel
7
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STATION 03 LOCATION MAP
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=:\Convort.CDgnF6•.\CoH4ip•\ogrJaw+tbch_.ulv.tbch_opl 03-WV-2004
0
RCA ROUTING SHEET
INITIATING DEPARTMENT:
FIRE
SUBJECT:
ADOPT AUTOMATIC AID AGREEMENT FOR EXCHANGE
OF FIRE, RESCUE, AND EMERGENCY MEDICAL
SERVICES WITH THE ORANGE COUNTY FIRE
AUTHORITY AND AGREEMENT FOR SUNSET BEACH
COUNCIL MEETING DATE:
I March 21, 2005
RCA ATTACHMENTS
STATUS
Ordinance (w/exhibits & legislative draft if applicable)
Not Applicable
Resolution (wlexhibits & legislative draft if applicable)
Not Applicable
Tract Map, Location Map and/or other Exhibits
Not Applicable
Contract/Agreement (wlexhibits if applicable)
(Signed in full by the City Attome
Attached
Subleases, Third Party Agreements, etc.
(Approved as to form by City Attome )
Not Applicable
Certificates of Insurance (Approved by the City Attome)
Not Applicable
Financial Impact Statement Unbud et, over $5,000
Not Applicable
Bonds If applicable)
Not Applicable
Staff Report (If applicable)
Not Applicable
Commission, Board or Committee Report (If applicable)
Not Applicable
Findings/Conditions for Approval and/or Denial
Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS
REVIEWED
RETURNED
FORWARDED
Administrative Staff
Assistant City Administrator Initial
City Administrator Initial
City Clerk
}
EXPLANATION FOR RETURN OF ITEM:
RCA Author: Ofson/Pelfetfer/Justen
CITY OF HUNTINGTON BEACH
INTER -DEPARTMENT COMMUNICATION
To:
Joan Flynn, City Clerk
From:
Duane Olson, Fire Chi
Date:
March 21, 2005
C
SUBJECT:
LATE COMMUNICATION —
Item F-7, March 21, 2005
"Adopt Automatic Aid agreement for exchange of Fire, Rescue. and,
Emergency Medical Services with the Orange County Fire Authority;
and Agreement for Sunset Beach"
N
Please replace page 3 of Attachment 2: AGREEMENT (...with the Orange County Fire
Authority for Advanced Life Support Emergency Medical Services to the Sunset Beach
Area) as originally submitted with the page attached to this memo.
DSOIcf
Aft.
3/,:)-/ /vs
-z 66M ,nil
v/,j
sapmtttate communfcabon memo_doc
0 0
"Paramedics" refers to fire department resources providing Advanced Life
Support (A.L.S.) services in compliance with Orange County EMS Agency Policy
and Procedure No. 090.00.
4. In the event of a medical emergency in the SERVICE AREA that
exceeds the ability of the CITY'S Advanced Life Support (A.L.S.) Emergency
Medical Services (E.M.S.) and where the CITY has committed equivalents
equipment and/or personnel elsewhere, the CITY shall notify the OCFA, which
shall dispatch the required additional equipment and personnel.
5. The CITY agrees to periodically furnish the OCFA required reports
on Advanced Life Support (A.L.S.) Emergency Medical Services (E.M.S.), and
other related activities, in connection with this Agreement, to the OCFA Fire
Chief.
6. The OCFA agrees to retain the responsibility for providing
ambulance service, and all other non -Advanced Life Support (A.L.S.) emergency
related services in the SERVICE AREA.
7. As consideration for the services set forth in this Agreement, the
OCFA agrees to pay the CITY the sum of $8,000 due and payable on or before
July 15"' of each fiscal year and thereafter. The CITY will bill the OCFA on July
151 every year of the Agreement. The due date for each bill will be thirty (30)
days after the billing date. A late payment penalty of one and one-half percent
(1'/2%) per month may be assessed after the bill due date.
8. Authorize the Fire Chief to review and negotiate the annual
payment to the CITY, on an annual basis, based on call volume to the area.
3
Council/Agency Meeting Held:
Deferre /Continued to: sb9!Vr 6LA.)e KrA-,1Z
❑ Approved ❑Conditionally Approved ❑Denied
i rk' gnature
Council Meeting Date: March 7, 2005
Departfnent ID Number: FD 05-002
CITY OF HUNTINGTO BEACH
REQUEST FOR COU ICIL ACTION
SUBMITTED TO: HONORABLE MAYOR AD CITY COUNCIL MEMBERS o c
SUBMITTED BY: PENEL UL R 7H-GRAFT, City Administrator ; M
--,
�-�:�
PREPARED BY: DUANE OLSON, ire Chief4_
SUBJECT: ADOPT AUTO ATIC AID AGREEMENT FOR EXCHANGE OFF
FIRE, RESC E, AND EMERGENCY MEDICAL SERVICES WLTH
THE ORA GE COUNTY FIRE AUTHORITY AND AGREEMENT'
FOR SUNSET BEACH
Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s)
Statement of Issue: Th � attached agreement with the City of. Huntington Beach and the
Orange County Fire Authority for the exchange of fire, rescue, and emer y medical
services is proposed or adoption, along with an agreement for ad �c support
emergency medical se ices to the Sunset Beach area.
Funding Source: ne required.
0
Recommended A tion: MOTION TO:
Approve and aut orize the Mayor and City Clerk to execute the Au omatic Aid Agreement
with the Orange ounty Fire Authority for the Exchange of Fire, Rescue, and Emergency
Medical Servic ,s and the agreement for advanced life support emergency medical services
to the Sunset Reach area.
Alternative 'ction s : _ Do not approve these agreements, which would preclude both
parties from Periving mutual benefits by exchanging fire, rescue, and emergency medical
services.
•
MEMORANDUM OF UNDERSTANDING
FOR
EXCHANGE OF FIRE, RESCUE AND EMERGENCY MEDICAL SERVICES
ORANGE COUNTY FIRE AUTHORITY / CITY OF HUNTINGTON BEACH
This Memorandum of Understanding ("MOU") is authorized by the City of Huntington Beach
Fire Chief and the Orange County Fire Authority Fire Chief in an Agreement for Exchange of
Fire, Rescue and\Emergency Services dated January 1, 2005, and is subject to the terms and
conditions set forth in said Agreement.
The p urpose of this 1 \U is to outline the procedures for implementing said Agreement between
the City of Huntington Beach Fire Department, hereinafter referred to as "CITY" and the Orange
County Fire Authority, hereinafter referred to as "AUTHORITY". This MOU is a guide for day-
to-day operations and is not intended to replace or revise the Orange County Fire Services
Operational Area Mutual Aid P)an. This MOU replaces any existing MOU in e ween
AUTHORITY and CITY.
AMOUNT AND TYPE OF ASSISTANCE
This MOU is for the exchange of fire, rescue and emergency services INer eas specified. The
identified fire department resources will respon�\to emergencies as set forth below. For the
purposes of this MOU, the following definitions wil'lapply to identified resources:
BATTALION CHIEF: The term "Battalion Chief refers to an officer capable of and
responsible for commanding incident resources and overall scene
management.
ENGINE: The term "Engine" refers to Engine Company resources as
identified in FIRESCOPE ICS publicatio,420-1 as Type 1 Engine,
with minimum staffing of three (3) personn 1,
TRUCK: The term "Truck" refers to a fire department re ource capable of
nn
providing a minimum elevated stream and rescue c ability of not
less than 50 feet and a minimum staffing of 3 perso
PARAMEDIC: The term "Paramedic" refers to a fire department resource
providing advanced life support services in compliance with the
definitions for "advanced life support"; "advanced life support
unit"; and "emergency medical technician/ paramedic" as found in
the Orange County EMS Agency policy and procedure #090.00.
Additional resources not described in this MOU must be requested by the Incident Commander
or appropriate dispatch center through normal Mutual Aid channels as outlined in the Orange
County Fire Services Operational Area Mutual Aid Plan_
RAUEST FOR COUNCIL ACTIA
MEETING DATE: March 7, 2005
DEPARTMENT ID NUMBER: FD 05-002
Analysis: Based on past experience, the City of Huntington Beach and the Orange County
Fire Authority have found it will be of mutual benefit if the services of both fire departments are,
in some circumstances, extended outside of the limits of each jurisdiction into the boundaries
of the other. The attached automatic aid agreement would allow a mutual response pact to
continue where, in some circumstances, one party will respond to a fire, rescue, or emergency
medical incident occurring within the jurisdictional limits of the other party.
The agreement is a guide for day-to-day operations. It includes a Memoranda of
Understanding (MOU) that specifies general operational policies, including response areas and
types of equipment, operational command, incident reports, dispatch and communications,
training, response maps and preplans, and an evaluation of effectiveness. The operational
components of the MOU may be amended by the mutual written agreement of the Fire Chiefs
of both agencies. The services provided by each party, pursuant to the agreement, shall be
provided at no cost to the other party. The agreement would remain in effect until terminated
by the parties involved. It is scheduled for adoption by the Orange County Fire Authority Board
of Directors on March 24, 2005.
In addition, also attached is an agreement with the Orange County Fire Authority for the
Huntington Beach Fire .Department to provide advanced life support emergency medical
services to the unincorporated portion of the County known as Sunset Beach. This agreement
replaces the previous agreement, which was adopted in 1999. It provides that the Orange
County Fire Authority annually pay the City $5,000 for this service. Previously they paid
$2,700.
All previously mentioned agreements, the Automatic Aid Agreement FA including the
related Memorandum of Understanding (MOU), and the A Agreement to the
Sunset Beach area, shall be reviewed by Fire Administrati in ual basis.
Environmental Status: Not applicable. V* ;6g,;O,
Attachment(s): PQ
Automatic Aid Agreement for the Exchange of Fire, Rescue, and
Emergency Medical Services Between the City of Huntington
Beach and the Orange Countv Fire Authority
2. Agreement with the Orange County Fire Authority for Advanced
Life Support Emergency Medical Services to the Sunset Beach
Area
usten
FD05 002 Adopt Automatic Aid Agreement with OCFA -2- 3/1/2005 8:45 AM
0
•
RESPONSE AREAS
1. CITY SHALL PROVIDE:
In accordance with dispatch procedures, up to five Engines/Paramedic, one Battalion
Chief and one Truck to districts within the AUTHORITY'S jurisdictions where CITY
resources are closer as shown in exhibit A.
2. AUTHORITY SHALL PROVIDE:
In accordance with dispatch procedures, up to five Engines/Par a Battalion
Chief and one Truck to districts within the CITY'S jurisdict' e THORITY
resources are closer as shown in exhibit B.
3. BOTH AGENCIES SHALL PROVIDE:
a. In accordance with dispatch procedure , up lnleVbased
gines/Paramedic, one
Battalion Chief and one Truck to all freeways as on closest available
units.
Requests for CITY or AUTHORITY units may be made for response to other areas adjacent to
the areas identified in the MOU. Adjustments and releases shall be made by the Incident
Commander as soon as practical.
OPERATIONAL COMMAND
The first arriving officer will assume command until the officer reassigns command or is relieved
by a chief officer. All operations will be conducted in a coordinated and organized manner.
When appropriate, an ICS Unified Command will be established.
INCIDENT REPORTS
When units of both agencies have responded to an incident, the unit of the agency having
jurisdiction will be responsible for preparing the incident report. When no units from the
jurisdictional agency respond to an incident, the units from the responding jurisdiction shall
prepare their own incident report and the responding agency shall provide copies of the incident
report to the jurisdictional agency.
ORANGE COUNTY FIRE AUTHORITWHUNfINGI'ON BEACH FIRE DEPARTMENT MOU
Page - 2
DISPATCH AND COMMUNICATIONS
Request for services will follow the guidelines noted below:
a) Contact shall be made to the dispatch center through pre -established communication links
requesting a resource by fire station and unit type identified in this Agreement. (i.e. Data
Switch or Ring Down line)
b) All necessary information including address, type of emergency, tactical radio frequency
and related information that is available shall be relayed to responding units and updated
as appropriate.
c) The agency receiving the request shall dispatch the requested resource, if available, and
shall provide the responding units with all pertinent information, identifying the
jurisdictional dispatch center and tactical radio frequency.
d) If the requested type of unit is not in the station requested and located so as to result in an
extended response time, the requesting agency's dispatch center will be advised of the
delay to ensure that the closest unit will respond.
e) If the requested unit encounters delays resulting from seaso or other
restrictions, so as to result in an extended response time, the r i c s dispatch
center will be immediately advised of the delay. NO
TRAINING
Periodic interagency training shall be conducted for the purpose of improving working
relationships and operational coordination between CITY and AUTHORITY units. This training
shall be coordinated through the CITY's Fire Operations Officer and the AUTHORITY's
Battalion Chiefs assigned in the AUTHORITY'S Battalion closest to the CITY.
RESPONSE MAPS AND PREPLANS
Upon execution of this MOU, each agency shall provide the other with current standard response
maps, preplans, and special area maps, and shall provide updated versions as changes occur.
EVALUATION
The effectiveness of the procedures contained in this MOU shall be evaluated annually, or as
significant changes occur, by the CITY's Fire Operations Officer and the AUTHORITY's
Battalion Chief assigned as the liaison to the CITY fire department. Any changes in the Fire
Station Order (FSO) by either agency that affect the other agency shall be mutually agreed upon
by both agencies prior to any implementation of the changed FSO.
Changes in this written MOU may be made at any time by mutual written agreement of the
AUTHORITY Fire Chief and CITY Fire Chief. A signed amendment to this document will be
prepared accordingly and distributed to all holders.
ORANGE COUNTY FIRE AUTHORITY
Chip Prather, Fire Chief
Orange County Fire Authority
Date
CITY OF HUNTINGTON BEACH FIRE DEPARTMENT
BY: � l 0 �-
Duane Olson, Fire Chief Date
City of Huntington Beach
0
RCA ROUTING SHEET
I INITIATING DEPARTMENT: I FIRE I
SUBJECT: ADOPT AUTOMATIC AID AGREEMENT FOR EXCHANGE
OF FIRE, RESCUE, AND EMERGENCY MEDICAL
SERVICES WITH THE ORANGE COUNTY FIRE
AUTHORITY AND AGREEMENT FOR SUNSET BEACH
I COUNCIL MEETING DATE: I March 7, 2005 1
RCA ATTACHMENTS
STATUS
Ordinance (w/exhibits & legislative draft if applicable)
Not Applicable
Resolution wlexhibits & legislative draft if applicable)
Not Applicable
Tract Map, Location Map and/or other Exhibits
Not Applicable
Contract/Agreement (wlexhibits if applicable)
(Signed in full by the City Attome
Attached
Subleases, Third Party Agreements, etc.
(Approved as to form by City Attorney)
Not Applicable
Certificates of Insurance (Approved by the City Attome )
I Not Applicable
Financial Impact Statement Unbud et, over $5,000
Not Applicable
Bonds (If ap licable)
Not Applicable
Staff Report (If applicable)
Not Applicable
Commission, Board or Committee Report (If applicable)
Not Applicable
Findings/Conditions for Approval and/or Denial
Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS
REVIEWED
RETURNED
FORWARDED
Administrative Staff
)
Assistant City Administrator(Initial)
City Administrator Initial
rCity Clerk
EXPLANATION FOR RETURN OF ITEM:
RCA Author: Olson/Pelletier/Justen
0 - •
MEMORANDUM OF UNDERSTANDING
i FOR
EXCHANGE OF FIRE, RESCUE AND EMERGENCY MEDICAL SERVICES
ORANGE COUNTY FIRE AUTHORITY / CITY OF HUNTINGTON BEACH
This Memorandum of Understanding("MOU") is authorized b ; the City of Huntington Beach
� y
Fire Chief and the Orange County Fire Authority Fire Chief in an Agreement for Exchange of
Fire, Rescue ind Emergency Services dated January 1, 2005, and is subject to the terms and
conditions set fo h in said Agreement.
The purpose of this MOU is to outline the procedures for implementing said Agreement between
the City of Huntington Beach Fire Department, hereinafter referred to as "CITY" and the Orange
County Fire Authority, hereinafter referred to as "AUTHORITY". "Phis MOU is a guide for day-
to-day operations and is not intended to replace or revise the Orange Count.v Fire Services
Operational Area Afutual Aid Plan. This MOU replaces any existing MOU in effect between
AUTHORITY and CITY
AMOUNT AND TYPE OF A
`Phis MOU is for the exchange of fu
identified fire department reso
purposes of this MOU, the follo10
BATTALION CHIEF:
E-NGINN'E:
TRUCK:
PARAMEDIC:
services to the areas specified. The
IV
envies as set forth below. For the
y to identified resources.
The term "Battalion Chief refers to an officer capable of and
responsible for commanding incident resources and overall scene
management.
The term "Engine" refers to Engine Company resources as
identified in FIRESCOPE ICS-publication 420-1 as Type 1 Engine,
with minimum staffing of three (3),personnel.
The term "Truck" refers to a (ire department resource capable of
providing a minimum elevated stream and rescue capability of not
less than 50 feet and a minimum staffing of 3 personnel.
The term "Paramedic" refers to a fire department --,resource
providing advanced life support services in compliance with the
definitions for "advanced life support"; "advanced life support
unit"; and "emergency medical technician/ paramedic" as found in
the Orange County EMS Agency policy and procedure #090.00.
Additional resources not described in this MOU must be requested by the Incident Commander
or appropriate dispatch center through normal Mutual Aid channels as outlined in the Change
Count.v Fire Services Operational Area :Mutual Aid Plan
0 •
RESPONSE AREAS
1. CITY SHALL PROVIDE:
In accordance with dispatch procedures, up to five Engines/Paramedic, one Battalion
Chief and one Truck to districts within the AUTHORITY'S jurisdictions where CITY
resources are closer as shown in exhibit A.
2. AUTHORITY SHALL PROVIDE:
In accordance with dis\ h procedures, up to five Engines/Paramedic, one Battalion
Chief and one Truck to districts within the CITY'S jurisdiction where AUTHORITY
resources are closer as shown in exhibit B.
3. BOTH AGENCIES SHALL PROVIDE:'
a. In accordance with dispatch procedures, up to five Engines/Paramedic, one
Battalion Chief and one "Truck to all freeways as needed based on closest available
units.
Requests for CITY or AUTHORITY units m be r resI�� c to other areas adjacent to
the areas identified in the MOU. Ad n gdrq le �sl�be made by the Incident
Commander as soon as practical.
OPERATIONAL COMMAND
The first arriving officer will assume command until the officer `reassigns command or is relieved
by a chief officer. All operations will be conducted in a coordinated and organized manner.
When appropriate, an ICS Unified Command will be established. ,
INCIDENT REPORT'S
When units of both agencies have responded to an incident, the unit\of the agency having
jurisdiction will be responsible for preparing the incident report. When no units from the
jurisdictional agency respond to an incident, the units from the responding jurisdiction shall
prepare their own incident report and the responding agency shall provide copies of the incident
report to the jurisdictional agency.
ORANGE COUNTY FIRE AUTIIORI IY:'HUNTINGTON BEACH FIRE; DF.PARTME.N"r MOL:
Page - 2
DISPATCH AND COMMUNICATIONS
Request for services will follow the guidelines noted below:
a) Contact shall be made to the dispatch center through pre -established communication links
requesting a resource by fire station and unit type identified in this Agreement. (i.e. Data
Switch or Ring own line)
b) All necessary information including address, type of emergency, tactical radio frequency
and related information that is available shall be relayed to responding units and updated
as appropriate.
c) The agency receiving the request shall dispatch the requested resource, if available, and
shall provide the responding units with all pertinent information, identifying the
jurisdictional dispatch center and tactical radio frequency.
d) If the YP
requested type of unit is no\ the station requested and located so as to result in an
q
extended response time, the requesting agency's dispatch center will be advised of the
delay to ensure that the closest unit will \respond.
e) If the requested unit encounters dclays\resultii oft�orn'-se�sonal, traffic, or other
¢ ,•
restrictions, so as to result in an extended resp�rse timee"the requesting agency's dispatch
center will be immediately advised of c d
TRAINING
Periodic interagency training shall be conducted for the purpose of improving working
relationships and operational coordination between CITY and,AU FIORITY units. This training
shall be coordinated through the CITY's Fire Operations Officer and the AUTHORITY'S
Battalion Chiefs assigned in the AUTHORITY'S Battalion closest to the CITY.
RESPONSE MAPS AND PREPLANS
Upon execution of this MOU, each agency shall provide the other with current standard response
maps, preplans, and special area maps, and shall provide updated versions as changes occur.
EVALUATION
The effectiveness of the procedures contained in this MOU shall be evaluated annually, or as
significant changes occur, by the CITY's Fire Operations Officer and the AUTHORITY's
Battalion Chief assigned as the liaison to the CITY fire department. Any changes in the Fire
Station Order (FSO) by either agency that affect the other agency shall be mutually agreed upon
by both agencies prior to any implementation of the changed FSO.
Changes in this written MOU may be made at any time by mutual written agreement of the
AUTHORITY Fire Chief and CITY Fire Chief. A signed amendment to this document will be
prepared accordingly and distributed to all holders.
ORANGE COUNTY FIRE AUTHORITY
BY:
Chip Prather, Fire Chief Date
Orange County Fire Authority
CITY OF HUNTINGTON BEACH'FIRE DEPARTMENT
ti
BY: /6-5
Duane Olson, Fire Chief Date
City of Huntington Beach
0 10
CITY OF HUNTINGTON BEACH
INTER -DEPARTMENT COMMUNICATION
To:
Honorable Mayor and Council Members
Via:
Penny Culbreth-Graft, City Administrator o
z
C-
1.
From:
Duane Olson, Fire Chie
-
Date:
__j
March 7, 2005
p T;
r'-
SUBJECT:
LATE COMMUNICATION — Re: E-8 "ADOPT AUTOMATIC AIDW
AGREEMENT FOR EXCHANGE OF FIRE, RESCUE, AND EMEI EG NCY
MEDICAL SERVICES WITH THE ORANGE COUNTY FIRE AUTHORITY
AND AGREEMENT FOR SUNSET BEACH"
I am requesting that this item be removed from the March 7, 2005, agenda in order to
allow us time to include the proper attachments.
DSO/cf
c- Joan Flynn, City Clerk
document]
PROPOSED CHANGES IN TERMS AND CONDITIONS OF EMPLOYMENT BETWEEN
CITY OF HUNTINGTON BEACH AND MANAGEMENT EMPLOYEES ORGANIZATION (MEO)
Proposed Changes
FY 2003/2004
FY 2004/2005
FY 2005/2006
Estimated Cost for
Comments
in Terms and
Estimated Cost
Estimated Cost
Estimated Cost:
Term of the
Conditions
a.) Base Salary*
a.) Base Salary*
a.) Base Salary*
Agreement
b.) Salary Driven
b.) Salary Driven
b.) Salary Driven
a.) Base Salary*
Costs**
Costs**
Costs**
b.) Salary Driven
c.) Total Cost***
c.) Total Cost***
c.) Total Cost***
Costs**
c.) Total Cost***
F
'ai
1
F �
'.c%
ro �7 eti£°k}m�»a rw`�£ fr �C.� zy, ��+ x t+k,1�,� � �, '„ »,
;' � � �,xx.y�, ar, xvs.�s enr�,�F.;
w,2 �^�s.�?rs� ^ �•�`� ��
�� �ti;�
.r,G"'�«�� aph ;� .��`a,: � � �*�
12/20/03—12119/06
.x k�
a
�;., ',M;�"
"�'' �' � a�r✓^�F,�'�s �rs`�, �+-�`,-� `� r ,�". �, .� �, �* ;�::.;,
?4 k � zh
w. ,�`�,
.a.. �, ,:
N/A
N/A
MEO agreed to take 0 %
0% wage increase
$0
N/A ****
10/1/03 — 9/25/04
increase
4% wage increase
N/A
a.) $351,880
N/A
a.) $351,880
Negotiated increase for 36
effective 9/25104
b.) 59,184
b.) 59,184
month contract
c.) $411,064
c.) $411,064
4% wage -increase
N/A
N/A
a.) $365,956
a.) $365,956
Negotiated increase for 36
effective 9124105
b.) 61,552
b.) 61,552
month contract
c.) $427,508
c.) $427,508
i (1 V L - U i^! SOni
* Base salary is the cost of raising salary or benefits
`* Salary driven costs are the additional costs associated with raising base salary, which include employer taxes, workers compensation and retirement
Total costs are estimated upon cost information available in 2004/2005
N/A means Not Applicable
Page 1 of 16
�a �� �a`�-i.N U�J• �`70�.1
PROPOSED CHANGES IN TERMS AND CONDITIONS OF EMPLOYMENT BETWEEN
CITY OF HUNTINGTON BEACH AND MANAGEMENT EMPLOYEES ORGANIZATION (MEO)
Proposed Changes
FY 2003/2004
FY 2004/2005
FY 2005/2006
Estimated Cost for
Comments
in Terms and
Estimated Cost
Estimated Cost
Estimated Cost:
Term of the
Conditions
a.) Base Salary*
a.) Base Salary*
a.) Base Salary*
Agreement
b.) Salary Driven
b.) Salary Driven
b.) Salary Driven
a.) Base Salary*
Costs**
Costs**
Costs**
b.) Salary Driven
c.) Total Cost***
c.) Total Cost***
c.) Total Cost***
Costs"
c.) Total Cost***
..-, s ....� % , ..k ,. . r. F :;a. . w+ n'a m d` ..uk
Q . n,.x rsA ...+,:.. ?t .,.k. a"5. .. . k... ... xf`a . .,x 4., xv _
f•�t�,
Y ... 77 ... _:+c,. a«< �,. .✓�a sa �,ii ,, .a,a„�;n�,�e• w~x 4:n '�.
.: �,, h'.. P.: v ,.. `&•. ,u .� x xt 'K: :, ...#' ,. ;; bA ,�.w :.
,.. x.. .rc ". ka a. :s. ,. ..,� �a• �,,e e..-d xe , ,>9w. 1`... ..?.' e5 n. ..... ..:... `5t. �'. t5. .4.tt N .::a'%
s 's.ti aaa e�` "if�*a ,J�,.'x.Qi.a 9'r 'f"b er ;A' ya., x �,'
Employer
N/A
N/A
NIA
N/A
Employees agree to absorb
contributions for
all health insurance premium
premiums shall not
increases during the term of
increase for the
the agreement.
term of the
agreement for
medical dental or
vision insurance
after below is
implemented
Dental maximum
N/A
$6,480
NIA
$6,480
Dental plan costs under
benefit increased
review
from $1000 to $2000
* Base salary is the cost of raising salary or benefits
`* Salary driven costs are the additional costs associated with raising base salary, which include employer taxes, worker's compensation and retirement
*** Total costs are estimated upon cost information available in 2004/2005
**** N/A means Not Applicable
Page 2 of 16
PROPOSED CHANGES IN TERMS AND CONDITIONS OF EMPLOYMENT BETWEEN
CITY OF HUNTINGTON BEACH AND MANAGEMENT EMPLOYEES ORGANIZATION (MEO)
Proposed Changes
FY 2003/2004
FY 2004/2005
FY 2005/2006
Estimated Cost for
Comments
In Terms and
Estimated Cost i
Estimated Cost
Estimated Cost:
Term of the
Conditions
a.) Base Salary`
a.) Base Salary`
a.) Base Salary*
Agreement
b.) Salary Driven
b.) Salary Driven
b.) Salary Driven
a.) Base Salary"
Costs"
Costs"
Costs"
b.) Salary Driven
c.) Total Cost***
c.) Total Cost'""
c.) Total Cost`
Costs"
c.) Total Cost`
' Life and Accidental + NIA
Death &
Dismemberment
Insurance coverage
Increased from
$45,000 to $50,000
Employee effective
date of coverage
changed from "first
of the month
following 30 days of
employment" to
"first of the month
following date of
hire"' - -
$8,500
A
$8,500
NIA
Base salary is the cost of raising salary or benefits
" Salary driven costs are the additional costs associated wilh raising base salary, which include employer taxes, worker's compensation and retirement
Total costs are estimated upon cost information available in 2004/2005
NIA means Not Applicable
Page 3 of 16
City-wide consistency with - •
all employee groups, offered
as a low cost benefit
This was required by Cal
PERS medical plans for
safety employees, seeking
consistency for all employee
groups, was an added value
item for recruitment of new
employees
•.
PROPOSED CHANGES IN TERMS AND CONDITIONS OF EMPLOYMENT BETWEEN
CITY OF HUNTINGTON BEACH AND MANAGEMENT EMPLOYEES ORGANIZATION (MEO)
Proposed Changes
FY 2003/2004
FY 2004/2005
FY 2005/2006
Estimated Cost for
Comments
in Terms and
Estimated Cost
Estimated Cost
Estimated Cost:
Term of the
Conditions
a.) Base Salary*
a.) Base Salary*
a.) Base Salary*
Agreement
b.) Salary Driven
b.) Salary Driven
b.) Salary Driven
a.) Base Salary*
Costs**
Costs**
Costs**
b.) Salary Driven
c.) Total Cost***
c.) Total Cost***
c.) Total Cost***
Costs**
c.) Total Cost***
Employee NIA
contribution shall i
begin no later than
the first full pay
period following the i
date of coverage
Employee
contribution pro-
rated for coverage
through the end of
month in which
employee separates
from employment
NIA
NIA
NIA
N/A
NIA
NIA
NIA
' Base salary is the cost of raising salary or benefits
" Salary driven costs are the additional costs associated with raising base salary, which include employer taxes, worker's compensation and retirement
Total costs are estimated upon cost information available in 2004/2005
^" NIA means Not Applicable
Page 4 of 16
This was required by Cal
PERS medical plans for
safety employees, seeking
consistency for all employee
groups, was an added value
item for recruitment of new
employees
This was required by Cal
PERS medical plans for
safety employees, seeking
consistency for all employee
groups, was an added value
item for recruitment of new
em
r1
LJ
C�
PROPOSED CHANGES IN TERMS AND CONDITIONS OF EMPLOYMENT BETWEEN
CITY OF HUNTINGTON BEACH AND MANAGEMENT EMPLOYEES ORGANIZATION (MEO)
Proposed Changes
FY 2003/2004
FY 2004/2005
FY 2005/2006
Estimated Cost for
Comments
in Terms and
Estimated Cost
Estimated Cost
Estimated Cost:
Term of the
Conditions
a.) Base Salary*
a.) Base Salary*
a.) Base Salary*
Agreement
b.) Salary Driven
b.) Salary Driven
b.) Salary Driven
a.) Base Salary*
Costs**
Costs**
Costs**
b.) Salary Driven
c.) Total Cost***
c.) Total Cost***
c.) Total Cost***
Costs**
c.) Total Cost***
Implement a health
N/A
N/A
N/A
N/A
No cost item to City,
savings account
program funded by voluntary
(HSA) for voluntary
employee
employee
contribution/participation,
contributions for
minimal staff time to
post retirement
implement and manage
medical insurance
program
City to complete a
! N/A
N/A
N/A
N/A
Was city's response to
financial study of
1
rejection of any PERS
all current and
retirement enhancements,
proposed
results will be considered in
retirement
a successor agreement, tied
programs by
to MEA
5/15/05
i
Base salary is the cost of raising salary or benefits
" Salary driven costs are the additional costs associated with raising base salary, which include employer taxes, worker's compensation and retirement
Total costs are estimated upon cost information available in 2004/2005
N/A means Not Applicable
Page 5 of 16
PROPOSED CHANGES IN TERMS AND CONDITIONS OF EMPLOYMENT BETWEEN
CITY OF HUNTINGTON BEACH AND MANAGEMENT EMPLOYEES ORGANIZATION (MEO)
Proposed Changes
FY 2003/2004
FY 2004/2005
FY 2005/2006
Estimated Cost for
Comments
in Terms and
Estimated Cost
Estimated Cost
Estimated Cost:
Term of the
Conditions
a.) Base Salary*
a.) Base Salary*
a.) Base Salary*
Agreement
b.) Salary Driven
b.) Salary Driven
b.) Salary Driven
a.) Base Salary*
Costs**
Costs**
Costs**
b.) Salary Driven
c.) Total Cost***
c.) Total Cost***
c.) Total Cost***
Costs**
I
c.) Total Cost***
Increase auto N/A
allowance from
$350 per month to
$450 per month
effective 9/24/05
N/A $30,000 ! $30,000 Impacts 25 out of 108 MEO
employees, employees are
required to use their
I personal vehicles during the
course of employment with
Increase payment of
N/A
$28,238
! N/A
$28,238
City requires employees to
E holiday leave from 8 I
hours per holiday to
I
!
work assigned shifts that in
some cases the holiday does
holiday pay for the
not fully compensate, this
regularly scheduled
proposal remedies this
work day (8, 9 or 10
situation, provided to MEA +
hours)
for the same reasons
Base salary is the cost of raising salary or benefits
" Salary driven costs are the additional costs associated with raising base salary, which include employer taxes, worker's compensation and retirement
Total costs are estimated upon cost information available in 2004/2005
N/A means Not Applicable
Page 6 of 16
PROPOSED CHANGES IN TERMS AND CONDITIONS OF EMPLOYMENT BETWEEN
CITY OF HUNTINGTON BEACH AND MANAGEMENT EMPLOYEES ORGANIZATION (MEO)
Proposed Changes
FY 2003/2004
FY 2004/2005
FY 2005/2006
Estimated Cost for
Comments
in Terms and
Estimated Cost
Estimated Cost
Estimated Cost:
Term of the
Conditions
a.) Base Salary*
a.) Base Salary*
a.) Base Salary*
Agreement
b.) Salary Driven
b.) Salary Driven
b.) Salary Driven
a.) Base Salary*
Costs**
Costs*"
Costs"
b.) Salary Driven
c.) Total Cost***
c.) Total Cost"*
c.) Total Cost***
Costs**
c.) Total Cost*""
If employee is NIA NIA NIA
required to work
holiday, the holiday 1
pay may be credited
4
to General Leave
bank
City and MEO agree N/A N/A NIA
to review
Administrative ,
Leave policy by
7/1/2005
�NIA : Situation rarely occurs,
T ; provides the employee the
opportunity to take another
day off
i
NIA Significant issue for MEO
and Management, no
agreement reached, parties
agree to revisit issue during
term of agreement
' Base salary is the cost of raising salary or benefits
Salary driven costs are the additional costs associated with raising base salary, which include employer taxes, worker's compensation and retirement
Total costs are estimated upon cost information available in 200412005
WA means Not Applicable
Page 7 of 16
PROPOSED CHANGES IN TERMS AND CONDITIONS OF EMPLOYMENT BETWEEN
CITY OF HUNTINGTON BEACH AND MANAGEMENT EMPLOYEES ORGANIZATION (MEO)
Proposed Changes
FY 2003/2004
FY 2004/2005
FY 2005/2006
Estimated Cost for
Comments
in Terms and
Estimated Cost
Estimated Cost
Estimated Cost:
Term of the
Conditions
a.) Base Salary*
a.) Base Salary*
a.) Base Salary*
Agreement
b.) Salary Driven
b.) Salary Driven
b.) Salary Driven
a.) Base Salary*
Costs**
Costs**
Costs**
b.) Salary Driven
c.) Total Cost***
c.) Total Cost***
c.) Total Cost***
Costs**
c.) Total Cost***
Tuition
N/A
N/A
NIA
N/A
Employees in vocational
reimbursement to
work in the City will have
include vocational
opportunity to enhance their
j institution work
i
skills
Employee is
N/A
! N/A
N/A
N/A
Present City policy did not
permitted to use
provide for this, this
j earned General
complies with State leave
Leave in the first 6
j
entitlement requirements
months of
employment
Base salary is the cost of raising salary or benefits
Salary driven costs are the additional costs associated with raising base salary, which include employer taxes, worker's compensation and retirement
"* Total costs are estimated upon cost information available in 2004/2005
**" N/A means Not Applicable
Page 8 of 16
PROPOSED CHANGES IN TERMS AND CONDITIONS OF EMPLOYMENT BETWEEN
CITY OF HUNTINGTON BEACH AND MANAGEMENT EMPLOYEES ORGANIZATION (MEO)
Proposed Changes
FY 2003/2004
FY 2004/2005
FY 2005/2006
Estimated Cost for
Comments
In Terms and
Estimated Cost
Estimated Cost
Estimated Cost:
Term of the
Conditions
a.) Base Salary*
a.) Base Salary'
a.) Base Salary*
Agreement
b.) Salary Driven
b.) Salary Driven
b.) Salary Driven
a.) Base Salary*
Costs"
Costs"
Costs"
b.) Salary Driven
c.) Total Cost***
c.) Total Cost"*
c.) Total Cost'**
Costs"
c.) Total Cost**'
Pursuant to N1A NIA MIA
requirement of
CalPERS law, report i
the cost of
employee uniforms _
Mandatory N/A NIA NIA
collection of payroll
overpayment
Mileage incurred for NIA NIA NIA
personal use of city ;
vehicle is reported
as taxable income 4 _
Clarify Process NIA NIA : NIA
Owner Pay
MIA
NIA
NIA
Base salary is the cost of raising salary or benefits
" Salary driven costs are the additional costs associated with raising base salary. which include employer taxes, worker's compensation and retirement
Total costs are estimated upon cost information available in 2004/2005
"" NIA means Not Applicable
Page 9 of 16
Complies with CalPERS
State law
Documents a procedure for
the collection of payroll
overpayment
To comply with IRS laws
Places in MOU existing
practice of paying one MEO
employee for JDE skills ;
PROPOSED CHANGES IN TERMS AND CONDITIONS OF EMPLOYMENT BETWEEN
CITY OF HUNTINGTON BEACH AND MANAGEMENT EMPLOYEES ORGANIZATION (MEO)
Proposed Changes
FY 2003/2004
FY 2004/2005
FY 2005/2006
Estimated Cost for
Comments
in Terms and
Estimated Cost
Estimated Cost
Estimated Cost:
Term of the
Conditions
a.) Base Salary'
a.) Base Salary"
a.) Base Salary'
Agreement
b.) Salary Driven
b,) Salary Driven
b.) Salary Driven
a.) Base Salary"
Costs"
Costs"
Costs"
b.) Salary Driven
c.) Total Cost*""
0 Total Cost""
c.) Total Cost""
Costs"
c.) Total Cost`
•
Update contract to
reflect city
compliance with
state and federal
leave benefit
entitlement laws
and the permission
of employees to use
all accrued leave
(Sick, General,
Compensatory
Leave) for leaves
guaranteed under
law -.-
NIA
NIA I NIA Complies with Family
Medical Leave Act, Calif.
Family Rights Act, Paid
Family Leave, Pregnancy
Disability Leave (State and
Federal leave entitlement
laws)
i
4
Base salary is the cost of raising salary or benefits
" Salary driven costs are the additional costs associated with raising base salary, which include employer taxes, worker's compensation and retirement
^' Total costs are estimated upon cost information available in 2004/2005
NIA means Not Applicable
Page 10 of 16
PROPOSED CHANGES IN TERMS AND CONDITIONS OF EMPLOYMENT BETWEEN
CITY OF HUNTINGTON BEACH AND MANAGEMENT EMPLOYEES ORGANIZATION (MEO)
Proposed Changes
FY 2003/2004
FY 2004/2005
FY 2005/2006
Estimated Cost for
Comments
in Terms and
Estimated Cost
Estimated Cost
Estimated Cost:
Term of the
-
Conditions
a.) Base Salary"
a.) Base Salary*
a.) Base Salary"
Agreement
b.) Salary Driven
b.) Salary Driven
b.) Salary Driven
a.) Base Salary*
Costs"
Costs*"
Costs"
b.) Salary Driven
c.) Total Cost*"
c.) Total Cost'"
c.) Total Cost**"
Costs"
c.) Total Cost***
Employee
; NIA
NIA
NIA
NIA i Provision no longer applies
contributions to
deferred
'
compensation must
be made while an
employee is
I
employed by city
j
and prior to
,
separation from
employment
NIA
NIA
NIA Clarifies and places in MOU
Bilingual pay
N/A
effective the first
existing practice
full pay period
following
certification
Base salary is the cost of raising salary or benefits
Salary driven costs are the additional costs associated with raising base salary, which include employer taxes, worker's compensation and retirement
Total costs are estimated upon cost information available in 2004/2005
— NIA means Not Applicable
Page 11 of 16
c•
PROPOSED CHANGES IN TERMS AND CONDITIONS OF EMPLOYMENT BETWEEN
CITY OF HUNTINGTON BEACH AND MANAGEMENT EMPLOYEES ORGANIZATION (MEO)
Proposed Changes
FY 2003/2004
FY 2004/2005
FY 2005/2006
Estimated Cost for
Comments
in Terms and
Estimated Cost
Estimated Cost
Estimated Cost:
Term of the
Conditions
a.) Base Salary"
a.) Base Salary"
a.) Base Salary'
Agreement
b.) Salary Driven
b.) Salary Driven
b.) Salary Driven
a.) Base Salary"
Costs"
Costs"
Costs"
b.) Salary Driven
c.) Total Cost"""
c.) Total Cost"""
c.) Total Cost"""
Costs'
c.) Total Cost"""
Delete language
permitting deferred
compensation as
payment for retiree
medical premiums
'Acting assignment
shall not be
intended to exceed
6 months, shall not
exceed 12 months
NIA �--- --�_- - - N/A � NIA NIA
i
NIA N/A NIA ; N/A
Update Retiree ° NIA NIA 'NIA
Medical Subsidy
language to reflect
present practice
NIA
Base salary is the cost of raising salary or benerils
Salary driven costs are the additional costs associated with raising base salary, which include employer taxes. worker's compensation and retirement
Total costs are estimated upon cost information available ,n 2004/2005
"" N/A means Not Applicable
Page 12 of 16
Provision no longer applies •
I
Establishes limitations for
acting assignment, provides
management flexibility
Update language to reflect
compliance with current
program
to
PROPOSED CHANGES IN TERMS AND CONDITIONS OF EMPLOYMENT BETWEEN
CITY OF HUNTINGTON BEACH AND MANAGEMENT EMPLOYEES ORGANIZATION (MEO)
Proposed Changes
FY 2003/2004
FY 2004/2005
FY 2005/2006
Estimated Cost for
Comments
In Terms and
Estimated Cost
Estimated Cost
Estimated Cost:
Term of the
Conditions
a.) Base Salay
a.) Base Salary*
a.) Base Salary*
Agreement
b.) Salary Driven
b.) Salary Driven
b.) Salary Driven
a.) Base Salary'
Costs"
Costs"
Costs"
b.) Salary Driven
c.) Total Cost***
c.) Total Cost''"
c.) Total Cost*"
Costs"
c.) Total Cost***
Remove Personnel
Rules from MOU
and add MOU
changes to
Personnel Rules
Designate Fair
Labor Standards
Act (FLSA) work
week
Require
fingerprinting of all
employees working
with senior citizens
NIA
NIA
NIA
NIA NIA NIA Creates an efficient method
Tof maintaining personnel
rules
NIA NIA Designates work week in
payroll system
i NIA
V.
NIA
' Base salary is the cost of raising salary or benefits
Salary driven costs are the additional costs associated with raising base salary, which include employer taxes, worker's compensation and retirement
Total costs are estimated upon cost information available in 2004f2005
"" N/A means Not Applicable
Page 13 of 16
Best management practice
F
PROPOSED CHANGES IN TERMS AND CONDITIONS OF EMPLOYMENT BETWEEN
CITY OF HUNTINGTON BEACH AND MANAGEMENT EMPLOYEES ORGANIZATION (MEO)
Proposed Changes
FY 2003/2004
FY 2004/2005
FY 2005/2006
Estimated Cost for
Comments
in Terms and
Estimated Cost
Estimated Cost
Estimated Cost:
Term of the
Conditions
a.) Base Salary*
a.) Base Salary*
a.) Base Salary*
Agreement
b.) Salary Driven
b.) Salary Driven
b.) Salary Driven
a.) Base Salary*
Costs**
Costs**
Costs**
b.) Salary Driven
d
c.) Total Cost***
c.) Total Cost***
I c.) Total Cost***
Costs**
N
c.) Total Cost***
Add Voluntary N/A N/A N/A N/A l Employee sponsored safety
Catastrophic Leave net for catastrophic needs of
Donation program other employees
Guidelines to MOU i
Classification and N/A N/A I N/A i N/A Conveys obligation to meet
Compensation and discuss certain
study to be classifications that were i
completed on identified in the original l
agreed upon unit , bargaining parameters
classifications I J
* Base salary is the cost of raising salary or benefits
*" Salary driven costs are the additional costs associated with raising base salary, which include employer taxes, worker's compensation and retirement
Total costs are estimated upon cost information available in 2004/2005
N/A means Not Applicable
Page 14 of 16
PROPOSED CHANGES IN TERMS AND CONDITIONS OF EMPLOYMENT BETWEEN
CITY OF HUNTINGTON BEACH AND MANAGEMENT EMPLOYEES ORGANIZATION (MEO)
Proposed Changes
FY 2003/2004
FY 2004/2005
FY 2005/2006
Estimated Cost for
Comments
in Terms and
Estimated Cost
Estimated Cost
Estimated Cost:
Term of the
Conditions
a.) Base Salary*
a.) Base Salary"
a.) Base Salary*
Agreement
b.) Salary Driven
b.) Salary Driven
b.) Salary Driven
a.) Base Salary`
Costs"
Costs"
Costs"
b.) Salary Driven
c.) Total Cost`
c.) Total Cost***
c.) Total Cost`
Costs"*
c.) Total Cost***
Update the NIA ----FNIA
Employer -Employee
Relations
Resolution to
reflect state law
Establish
guidelines for use
of Association
release time
NIA N1A
Review of NIA
designated
positions for unit
designation .
N1A
NIA
NIA
.,1 IA
NIA Current policy needs to be
updated, is outdated, to
comply with Public
Employee Relations Board
(PERB)
NIA ' Provides accountability for
appropriate use of leave time
' NIA ' Review classifications for
bargaining unit
representation
' Base salary is the cost of raising salary or benefits
Salary driven costs are the additional costs associated with raising base salary, which include employer taxes, worker's compensation and retirement
Total costs are estimated upon cost information available in 2004/2005
NIA means Not Applicable
Page 15 of 16
E
PROPOSED CHANGES IN TERMS AND CONDITIONS OF EMPLOYMENT BETWEEN
CITY OF HUNTINGTON BEACH AND MANAGEMENT EMPLOYEES ORGANIZATION (MEO)
Proposed Changes
FY 2003/2004
FY 2004/2005
FY 2005/2006
Estimated Cost for
Comments
in Terms and
Estimated Cost
Estimated Cost
Estimated Cost:
Term of the
Conditions
a.) Base Salary*
a.) Base Salary*
a.) Base Salary*
Agreement
b.) Salary Driven
b.) Salary Driven
b.) Salary Driven
a.) Base Salary*
Costs**
Costs**
Costs**
b.) Salary Driven
c.) Total Cost***
c.) Total Cost***
c.) Total Cost***
Costs**
c.) Total Cost***
Meet and confer on
N/A
NIA
N/A
N/A
City is not obligated to any
outcome of
future cost or outcome of the
financial study of
study. This is tied to MEA
retirement
negotiated provision. There i
programs by
is no benefit obligation.
6/15/05
tag
$.365 856
636
P
-
e
* Base salary is the cost of raising salary or benefits
*` Salary driven costs are the additional costs associated with raising base salary, which include employer taxes, worker's compensation and retirement
*" Total costs are estimated upon cost information available in 2004/2005
N/A means Not Applicable
Page 16 of 16
- Su_snxJ u
Council/Agency Meeting Held:
eferre /Continued to: „k
❑ Approved ❑ Conditionally Approved ❑ Denied
2W47 y Ci CI rk's ignat
Un
Council Meeting Date: February 22, 2005
Department Number: 05-092
r. , -
cn
CITY OF HUNTINGTON BEACH -�
REQUEST FOR COUNCIL ACTION
rri
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS 1'
SUBMITTED BY: PENELO E CULBTH-GRAFT Ci�inistrator
Y _ r
PREPARED BY: DUANE OLSON, Fire Chief
SUBJECT: ADOPT AUTOMATIC AID AGREEMENT FOR EXCHANGE OF
FIRE, RESCUE, AND EMERGENCY MEDICAL SERVICES WITH
THE ORANGE COUNTY FIRE AUTHORITY
Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s)
Statement of Issue: The attached agreement with the City of Huntington Beach and the
Orange County Fire Authority for the exchange of fire, rescue, and emergency medical
services is proposed for adoption.
Funding Source: None required.
NO ACTION
Recommended Action: MOTION TO:
Approve and authorize the Mayor and City Clerk to executT o A reement
PP Y Y 9
with the Orange County Fire Authority for the Exchange of Fire, Rescue, and Emergency
Medical Services.
Alternative Action(s): Do not approve this agreement, which would preclude both parties
from deriving mutual benefits by exchanging fire, rescue, and emergency medical services.
Pad
/-? zo- 4n, &7yu� 672
D°j 6�o2dldr
REQUEST FOR
COUNCIL ACTION
MEETING DATE: February 22, 2005
DEPARTMENT ID NUMBER: FD 05-002
Analysis: Based on past experience, the City of Huntington Beach and the Orange County
Fire Authority have found it will be of mutual benefit if the services of both fire departments are,
in some circumstances, extended outside of the limits of each jurisdiction into the boundaries
of the other. The attached automatic aid agreement would allow a mutual response pact to
continue where, in some circumstances, one party will respond to a fire, rescue, or emergency
medical incident occurring within the jurisdictional limits of the other party.
The agreement is a guide for day -today operations. It includes a Memoranda of
Understanding (MOU) that specifies general operational policies, including response areas and
types of equipment, operational command, incident reports, dispatch and communications,
training, response maps and preplans, and an evaluation of effectiveness. The operational
components of the MOU may be amended by the mutual written agreement of the Fire Chiefs
of both agencies. The services provided by each party, pursuant to the agreement, shall be
provided at no cost to the other party. The agreement would remain in effect until terminated
by the parties involved. It is scheduled for adoption by the Orange County Fire Authority Board
of Directors on March 24, 2005.
Environmental Status: Not applicable.
Attachment(s):
_ Automatic Aid Agreement for the Exchange of Fire, Rescue, and
Emergency Medical Services Between the City of Huntington
Beach and the Orange County Fire Authority
RCA Author_ OlsonlPelleber/Justen
tio PC11oN
TAKEN
FD05 002 Adopt Automatic Aid Agreement with OCFA -2- 1131/2005 5:21 PM
• f_
RCA ROUTING SHEET
INITIATING DEPARTMENT: FIRE
SUBJECT: ADOPT AUTOMATIC AID AGREEMENT FOR EXCHANGE
OF FIRE, RESCUE, AND EMERGENCY MEDICAL
SERVICES WITH THE ORANGE COUNTY FIRE
AUTHORITY
COUNCIL MEETING DATE: March 7, 2005
RCA ATTACHMENTS
STATUS
Ordinance wlexhibits & legislative draft if applicable)
Not Applicable
Resolution (wlexhibits & legislative draft if applicable)
Not Applicable
Tract Map, Location Map and/or other Exhibits
Not Applicable
Contract/Agreement (w/exhibits if applicable)
(Signed in full by the City Attome
Attached
Subleases, Third Party Agreements, etc.
(Approved as to form by CitZ Attome)
Not Applicable
Certificates of Insurance (Approved by the City Attome
Not Applicable
Financial Impact Statement Unbud et, over $5,000
Not Applicable
Bonds (If applicable)
Not Applicable
Staff Report (If applicable)
Not Applicable
Commission, Board or Committee Report If applicable)
Not Applicable
Findings/Conditions for Approval and/or Denial
Not Applicable
EXPLANATION FOR MIS TT S
'w WON
REVIEWED
R
FORVVARDED
Administrative Staff
Assistant City Administrator Initial
City Administrator Initial
City Clerk
EXPLANATION FOR RETURN OF ITEM:
yZ 0
RCA Author Olson/Pelletier/Justen