HomeMy WebLinkAboutOC SANITATION DISTRICT (OCSD) COOPERATIVE PROJECTS PROGRAM - 2002-11-06Council/Agency Meeting Held:
Deferred/Continued to_
Approved ❑ Conditionally Approved ❑ Denied leis Sig a re
Council Meeting Date: May 17. 2004 Departa ID Number -'
umber PW 04-043
CITY OF HUNTINGTON BEACH
REQUEST FOR ACTION .�
0
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBE
SUBMITTED BY: WILLIAM P. WORKMAN, Acting City Administrator
PREPARED BY: ROBERT F_ BEARDSLEY, Director of Public Works of
c�
SUBJECT: Approve Amendment No. 1 to Agreement with OCSD for Seer
Rehabilitation Project; CC - 1215 and Authorize Advertisement for
Bids 010 -Dim Yt
Statement of issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachmentis)
Statement of Issue: Amendment No_ 1 allows for a six-month time extension for
completion of the Ross One -Quarter Section Sewer Rehabilitation Project, CC-1215_ Public
Works staff has completed the plans and specifications and authorization to advertise the
project for competitive bids is requested.
Funding Source: A grant from the Orange County Sanitation District (OCSD) will cover one
half of the cost for this project_ Funds for this project are budgeted through the Sewer
Service Fund, Sewer Line CIP, 51189002.82600. The Engineer's cost estimate is $820,000.
Recommended Action: Motion to;
1) Approve and authorize the Mayor and City Clerk to execute Amendment No. 1 to
Cooperative Agreement No. 0124 between the Orange County Sanitation District and the
City of Huntington Beach; and
2) Approve the project plans and specifications and authorize the Director of Public Works to
request bids for the Ross One -Quarter Section Sewer Rehabilitation Project; CC-1215
Alternative Action(s): Deny approval and recommend an alternate action. This
action would jeopardize the receipt of up to $580,000 from the Orange County Sanitation
District Cooperative Projects Program grant_
E \'1
REQUEST FOR ACTION
MEETING DATE: May 17, 2004 DEPARTMENT ID NUMBER: PW 04-043
Analysis:
On September 5, 2002, the City Council approved an agreement for the Ross One -
Quarter Section Sewer Rehabilitation Project. At the time of the grant application, it was
anticipated that the project's construction would commence by March 2004. However,
due to circumstances requiring additional time for OCSD to approve the project report, the
July 30, 2004 completion date will not be met. Under the provisions of the agreement,
staff requested a time extension from OCSD, which has concurred and has issued
Amendment No. 1 that will extend the project completion date to February 28, 2005.
The Ross One -Quarter Section Sewer Rehabilitation Project; CC-1215 consists of
rehabilitating approximately 17,000 lineal feet of 45 year -old, 8—inch vitrified clay pipe and
75 manholes. The area is roughly bounded by Heil Avenue, 1-405 Freeway, Warner
Avenue and Newland Street. The plans and specifications are in final preparation and
authorization for advertisement for public bids is requested.
Public Works Commission Action: The Public Works Commission reviewed and
recommended the action on April 21, 2004, with a vote of 6-0-1. (Commissioner Gartland
absent).
Environmental Status: This project is categorically exempt pursuant to Class 1, Section
15301 of CEQA.
Attachment(s):
Location Map
2. 1 Amendment No. 1 for CP # 0124
3. 1 Copy of Original Contract
RCA Author: SEK :jg
G:\R C A\2004\04-043 May 17 Krieger (Authorize Bid CC 1215).doc -2-
5/5/2004 9:33 AM
ATTACHMENT #1
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NOT TO SCALE
LEGEND
PROJECT AREA
LOCATION MAP •��
CITY OF HUNTINGTON BEACH
DEPARTMENT OF PUBLIC WORKS
I, -
ATTACHMENT #2
r-
LETTER OF TRANSMITTAL
Attn:
Date: 7 G
To:
Re: Cooperative Projects
,✓1" fJ
From: Ann Tobin
2� L
WE ARE SENDING YOU x attached
❑ shop drawings ❑ prints
❑ plans
❑ copy of letter
❑ under separate cover the following:
❑ samples ❑ specifications
❑ ordinance ❑ other: figures
COPIES
I DATE OR NO.
I DESCRIPTION
1
1
Contract No. d i z Y Amendment /
THESE ARE TRANSMITTED AS CHECKED BELOW:
❑ for approval
x for your use
❑ as requested
❑ for review and signature
❑ approved as submitted
❑ approved as noted
❑ returned for corrections
❑ other:
❑ resubmit _ copies for approval
❑ submit _ copies for distribution
❑ return _ corrected prints
IF ENCLOSURES ARE NOT AS NOTED, KINDLY NOTIFY US AT ONCE
Signed
Ann Tobin, Engineer
714-593-7308
atobin@ocsd.com
FOE
CITY OF HUNTINGTON BEACH
2000 MAIN STREET CALIFORNIA 92648
OFFICE OF THE CITY CLERK
LETTER OF TRANSMITTAL OF ITEM APPROVED BY THE CITY COUNCIL/
REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH
DATE: o2D a-00 5�-
Y
TO:
41 X /d /f-� DEPARTMENT:
Af)f Lt) 7&&) �} L��'f . C1'* REGARDING: Aynvo�&-' I 1 -r-o /
City, state, Zip5�-
See Attached Action Agenda Item �-�— Date of Approval
Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item.
CITY OF HUNTINGTON BEACH
,+,s.�City Jerk httpa/www.90 - 2ti00 MAIN STREET
ca. T
P O BOX 190 - 2000 MAIN STREET
HUNTINGTON BEACH CA 92648
Attachments: "Action Agenda Page Agreement Bonds Insurance '
RCA Deed Other
CC: ✓..
NIme �A/g� Depa t RCA Agreeme� Insurance Other
Name '�'— epattment RCA Agreement Insurance Other
Name Department RCA Agreement Insurance Other
Name Department RCA Agreement Insurance Other
gJfollowup/Ietters/coverltr.doc (Telephone: 714-536-5227)
AMENDMENT NO. 1 TO COOPERATIVE
PROJECTS PROGRAM CONTRACT NO. 0124
THIS AMENDMENT NO. 1 TO COOPERATIVE PROJECTS PROGRAM
0
CONTRACT NO. 0124, is made and entered into, to be effective this a:?yl day of
2004, by and between:
ORANGE COUNTY SANITATION DISTRICT,
hereinafter referred to as "DISTRICT';
AND
CITY OF HUNTINGTON BEACH,
hereinafter referred to as "AGENCY".
RECITALS
WHEREAS, on December 5, 2002, DISTRICT entered into a Cooperative
Projects Program Contract ("Original Contract") with AGENCY, in connection with
DISTRICT's Cooperative Projects Program; and
WHEREAS, the term of the Contract is from the date of contract execution
by both parties, through completion of the Project, or July 30, 2004, whichever
occurs first; and
WHEREAS, the Original Contract with AGENCY will expire prior to the
Project's completion; and
WHEREAS, DISTRICT and AGENCY desire to extend the term of the
Original Contract for a maximum period of seven (7) months, to allow AGENCY
to satisfy all terms and conditions of the Original Contract, and other
unanticipated delays to its Project.
M4047.z 1
NOW, THEREFORE, in consideration of the foregoing, it is agreed
between the Parties hereto as follows:
Section 1: The term of the Original Contract shall be extended for an
additional seven (7) months from the original Project completion date, up to and
including February 28, 2005, unless terminated earlier as provided for in
Paragraph 6 of the Original Contract. All Project deliverables and requests for
reimbursement must be received by District by April 4, 2005.
Section 2: Except as modified herein, all other terms and conditions of
the Original Contract shall remain in full force and effect.
IN WITNESS WHEREOF, the Parties hereto have caused this
Amendment No. 1 to Cooperative Projects Program Contract No. 0124 to be duly
executed on their behalf by their authorized representatives.
164047.2 2
ORANGE COUNTY SANITATION DISTRICT
By
CNO
d of Directors
By
Secrets , Board VDirectors
APPROVED AS TO FORM:
THOMAS L. WOODRUFF
DISTRICT COUNSEL
By _
CITY OF HUNTINGT
71
INITIATED AND � -�
APPROVED BY: Direc ublic Works
CITY OF HUNTINGTON
BEACH BY:
Mayor U (J
ATTESTED BY:
,4s.5isn r-Ci C Ork
APPROVED A
TO FORM BY" Attor ey 011 ✓6�
/'N . , J
REVIEWED AND f
APPROVED BY: Cit .Administrator
AT:sa
EDMS 003765888
164047.2
ATTACHMENT #3
lontractNo. CP-0124
ORANGE COUN-rY SANITATION DISTRICT
COOPERATIVE PROJECTS PROGRAAK CONTRACT
its contract is entered into on ;��� -�-,,L �`� - � 2002 by and between the
Sanitation District (hereinafter referred to as "DISTRICT") whose address is P.O.
Box 8127, Fountain Valley, California 92728, and the City of Huntington Beach (hereinafter
referred to as "AGENCY") and
WHEREAS, DISTRICT is the regional agency with primary responsibility for collecting,
treating and disposing of wastewater in Orange County, California and DISTRICT is authorized
under State law to implement the California Porter- Cologne Water Quality Control Act; and
WHEREAS, DISTRICT Board of Directors created a Regional Review Committee to develop a
work program to fund projects from the separate account and pursuant to approval of the work
program by DISTRICT Board of Directors. DISTRICT Board of Directors has authorized a
contract with AGENCY for the project described in Exhibit "A" (Project Description/Statement
of Work) attached hereto and incorporated herein by reference, more particularly, and
'WHEREAS, AGENCY has met the requirements for receipt of Cooperative Projects Program
Funds as set forth in AGENCY'S Cooperative Projects Program Application.
NOW THEREFORE, the Parties agree as follows:
1. AUDIT - AGENCY shall, at least once every year or within two years of the termination
of the contact if the term is less than two years, be subject to an audit by DISTRICT or its
authorized representative to determine if the revenues received by AGENCY were spent
for the program outlined in the Cooperative Projects Program Application. DISTRICT
shall coordinate such audit through AGENCY'S audit staff. If an amount is found to be
inappropriately expended, DISTRICT may withhold revenue from AGENCY in the
amount equal to the amount that was inappropriately expended. Such withholding shall
not be construed as DISTRICT'S sole remedy and shall not relieve AGENCY of its
obligation to perform under the terms of this Contract
2. GREASE ORDINANCE - AGENCY agrees to adopt, by its Ordinance, the Uniform
Plumbing Code, 1997 Edition, as amended including specifically but not limited to,
Chapter 10 and Appendix H, as a waste pretreatment/grease trap regulation.
In the event AGENCY has not or elects not to adopt the Uniform Plumbing Code as an
Ordinance of AGENCY, it shall adopt an Ordinance specifically including the same
provisions as are set forth in the Uniform Plumbing Code, Chapter 10 and Appendix H.
Said Ordinance shall be in effect prior to completion of the Project and final payment by
DISTRICT.
3. WATER CONSERVATION BiVP- The AGENCY agrees to adopt the Best Management
Practices (13W) for water conservation, more particularly described in Exhibit "D"
(Water Conservation - Best Management Practices) attached hereto and incorporated
herein by reference.
• 0
4. SEWER NIAJN NAN4E ESQGRAM - The AGENCY agrees to adopt a sewer
maintenance program in accordance with best management practices as defined by WEF
Manual of Practice No. 7 or another authority satisfactory to the DISTRICT. This
program shall include routine sewer cleaning and hotspot cleaning to remove debris from
the sewers in order to minimize opportunities for blockages and spills.
TERM - The tern of this Contract is from date of contract execution by both parties
througb completion of the project or July 30, 2004, whichever occurs first unless
terminated earlier as provided for in Paragraph 6 below entitled Termination. All project
deliverables and requests for reimbursement must be received by August 27, 2004.
Failure to meet this deadline will result in forfeiture of Cooperative Projects Program
funding, provided, however, that in the event AGENCY is unable to complete the project
,hrithin the term required herein due to unforeseen or unavoidable circumstances, or by
mutual agreement by both AGENCY and DISTRICT, DISTRICT may extend the term of
this contract for an additional period of six (6) months subject to approval by the
DISTRICT'S General Manager. Any extensions beyond six (6) shall be approved by the
DISTRICT'S Board of Directors.
6. TERNMNATION - In the event any party fails to comply with any term or conditions of
this Contract, or fails to provide the services in the manner agreed upon by the parties,
including, but not limited to, the requirements as set forth in Exhibit "A" (Project
Description/Statement of Work), and Exhibit "C" (Project Imaestone Schedule) attached
hereto and incorporated herein by reference, it shall constitute a material breach of the
Contract. The non breaching party shall have the sole and exclusive option either to
notify the breaching party that it must cure this breach within fifteen (15) days' or
provide written notification of its intention to terminate this Contract with thirty (30)
days' written notice. Notification shall be provided in the manner set forth in Paragraph
23 below, entitled — "Notices." Termination shall not be the exclusive remedy of the
non -breaching party. The non breaching parry reserves the right to seek any and all
remedies provided by law. DISTRICT reserves the right to terminate this Contract for
non -breach and shall reimburse AGENCY for actual costs incurred in performance of this
Contract through the effective date of termination for non -breach.
7. WS[M&CE - Prior to the start of this Contract, AGENCY shall furnish evidence of
standard form of commercial or comprehensive general liability insurance with a
combined single limit (general and automotive) of One Million Dollars (S 1,000,000).
AGENCY shall require any Contractor performing services funded by this Contract to
also provide evidence of standard form commercial or comprehensive general liability
insurance for any project requiring work to be performed in a public right-of-way. The
policy shall have a combined single limit of 52.0 million per occurrence for bodily injury,
including death, personal injury, property damage, and products liability, with $5.0
million general policy aggregate; or, alternatively $2.0 million aggregate separate for this
Contract. AGENCY shall maintain such coverage during the term of this Contract and
any extensions thereof. DISTRICT shall be named as an additional insured on such
liability policy and thirty- (30) days' written notice of modification of any such insurance
shall be given by AGENCY to DISTRICT. Such modification is subject to pre -approval
by DISTRICT. If AGENCY fails to maintain the required insurance coverage,
DISTRICT reserves the right to terminate the Contract or purchase such additional
insurance and bill AGENCY or deduct the cost thereof from any payments owed to
AGENCY.
N
8. INDEMNIFICAN - AGENCY assrees to hold harmless, defend, and indemnify
DISTRICT, its officers, employees, agents, representatives and successors -in -interest
against any and all loss, damage, cost or expenses which DISTRICT, its officers,
employees, agents, representatives and successors -in -interest may incur or be required to -
pay by reason of any injury or property damage caused or incurred by AGENCY, its
employees, sub -agency's contractors, or agents in the performance of this Contract,
including but not limited to, any contract between Agency and any third party for the
performance of work as part of the Project.
9. PAYNENT
A. DISTRICT shall pay AGENCY a Firm Fixed Price of Five Hundred Eighty One
Thousand One Hundred Thirty Nine Dollars ($581,139.00) upon completion of
the Project on a reimbursement basis, and only in accordance with the schedule
of work set forth in Section 9C herein. Pursuant to that Scope of Work described
in Exhibit "A", the total Firm Fixed Price is comprised of the following
component work:
(1) A maximum of Twenty Five Thousand Dollars (525.000.00) upon
completion of flow monitoring;
(2) A maximum of Five Hundred Fifty Six Thousand One Hundred Thirty
Nine Dollars ($556,139.00) ,upon completion of sewer rehabilitation.
Any funds not expended upon early contract termination or contract completion
by task shall revert back to the Cooperative Projects Program. Payment of
charges shall be made by DISTRICT to AGENCY within sixty (60) days after
approval by DISTRICT of an itemized invoice prepared and furnished by
AGENCY.
B. An invoice submitted to DISTRICT for payment must be prepared in duplicate,
on AGENCY letterhead, and list DISTRICT contract number, period covered by
invoice, and AGENCY'S Employer Identification Number and submitted to:
Orange County Sanitation District, P.O. Box 8127, Fountain Walley, CA 92728.
Attn: Accounts Payable Department.
C. No funds shall be paid out to AGENCY pursuant to this Contract, until the
Project, as set forth in Exhibit "A", and the schedule of work, as set forth herein,
is completed, and proof of completion is provided to DISTRICT. AGENCY
shall comply with the following work schedule:
(1) AGENCY shall first complete flow monitoring in accordance with
Exhibit "A".
(2) Upon approval by DISTRICT of satisfactory completion of the flow
monitoring results, DISTRICT will authorize AGENCY to complete the
sewer rehabilitation work in accordance with Exhibit "A".
If the Project, as described in Exhibit "A", and the schedule of work, as described
in this Section 9C is not completed and satisfactory proof of condition is not
•
provided to DISTRICT, no monies shall be due and payable to AGENCY. Proof
of completion shall include a Final Report detailing the work that was done.
C. Additional Cooperative Projects Program Funds will not be available to fund
project cost overruns. Any project cost overruns must be funded from other than
the Cooperative Projects Program.
D. The Firm Fixed Price amount shall not exceed 50% of the total Cooperative
Projects Program funds applied to the project as set forth in Exhibits "A" (Proiect
Description/Statement of Work), "B" (Project Cost Breakdown), and "C"
(Project Milestone Schedule) of this Contract, attached hereto and incorporated
herein by reference.
E. If, at the completion of the Project described in Exhibit "A", the actual amount of
Cooperative Projects Program Funds utilized in performance of the project is less
than the amount described in Exhibit "B", the Firm Fixed Price amount
reimbursed to AGENCY by DISTRICT shall not exceed 50% of the actual
Cooperative Projects Program Fund amount applied to the project.
10. COMPLIANCE WITH APPLICABLE LAWS — AGENCY agrees to comply with all
federal, state, and local laws, ordinances, codes and regulations and orders of public
authorities in the performance of this Contract and to ensure that the provisions of this
clause are included in all subcontracts.
11. EMPLOYEES OF AGENCY
A. AGENCY shall be responsible for the cost of regular pay to its employees, as
well as cost of vacation, vacation replacement, sick leave, severance pay and pay
for legal holidays.
B. AGENCY shall also pay all federal and state payroll taxes for its employees and
shall maintain worker's compensation and liability insurance for each of its
employees.
C. AGENCY, its officers, employees, agents, or representatives shall in no sense be
considered employees or agents of DISTRICT nor shall AGENCY, its officers,
employees, agents or representatives be entitled to or eligible to participate in any
benefits, privileges, or plans, given or extended by DISTRICT to its employees.
12. OVi'NERSHIP — Title and full ownership rights to any products purchased or developed
under this Contract shall at all times remain with AGENCY.
13. NON-DISCRENUN IATION — In the performance of this Contract, AGENCY shall not
discriminate in recruiting, hiring, promotion, demotion, or termination practices on the
basis of race, religious creed, color, natural origin, ancestry, sex, age, or physical
handicap and shall comply with the provisions of the California Fair Employment &
Housing Act (Government Code Section 12900, et seq.), the Federal Civil Rights Act of
1964 (P.L. 8&352) and all amendments thereto, Executive Order'No. 11246 (30 Federal
Register 12319), and all administrative rules and regulations issued pursuant to said Acts.
and Order. AGENCY shall likewise require each sub -AGENCY to comply with this
paragraph and shall include in each such subcontract language similar to this paragraph.
4
i •
14. ASSIGNMENT — The rights granted hereby may not be assigned, sold, licensed, or
otherwise transferred by either parry without the written consent of the other, and any
attempt by, either party to do so shall be void upon inception.
15. NON -EFFECT OF WAIVER — AGENCY or DISTRICT failure to insist upon the
performance of any or all of the terms covenants or conditions of this Contract, or failure
to exercise any rights or remedies hereunder, shall not be construed as a waiver or
relinquishment of the future performance of any such terms, covenants or conditions or of
the future exercise of such rights or remedies, unless otherwise provided for herein.
16. ATTORNEY' S FEES — In the event any legal proceeding or action (including
arbitration) is filed in connection with the enforcement or interpretation of this Contract,
each party shall bear its own Attorney's fees and costs.
17. FORCE MAJEURE - Neither DISTRICT nor AGENCY shall be liable or deemed to be
in default for any delay or failure in performance under this Contract or interruption of
services resulting, directly or indirectly, from acts of God, civil or military authority, acts
of public enemy, war, strikes, labor disputes, shortages of suitable parts, materials, labor
or transportation, or any similar cause beyond the reasonable control of DISTRICT or
AGENCY.
18. SEVERABILITY —In the event that any one or more of the provisions contained in this
Contract shall for any reason be held to be unenforceable in any respect by a court of
competent jurisdiction, such holding shall not affect any other provisions of this Contract,
and the Contract shall then be construed as if such unenforceable provisions are not a part
hereof.
19. HEADINGS — Headings on the paragraphs of this Contract are for convenience and
reference only, and the words contained therein shall in no way be held to explain,
modify, amplify, or aid in the interpretation, construction, or meaning of the provisions of
this Contract.
24. DUPLICATE EXECUTION -- This Contract is executed in duplicate. Each signed copy
shall have the force and effect of an original.
21. GOVERNING LAW — This Contract shall be construed and interpreted and the legal
relations created thereby shall be determined in accordance with the laws of the State of
California. Venue or resolution of any dispute shall be Orange County, California.
22. PRE -CONTRACT COSTS — Any costs incurred by AGENCY prior to DISTRICT
receipt of a fully executed Contract shall be incurred solely at the risk of the AGENCY.
In the event that a formal Contract is not executed, the DISTRICT shall not be liable for
any amounts expended in anticipation of a formal Contract. If a formal Contract does
result, pre -contract cost expenditures authorized by the Contract may be reimbursed in
accordance with the cost schedule and payment provision of the Contract.
i
23. NOTICES — Any notices from either parry to the other shall be given in writing to the
attention of the persons listed below, or to other such addresses or addressees as may
hereafter be designated in writing for notices by either parry to the other. A notice shall
be deemed received when delivered, or three days after deposit in the U.S. Mail, postage
prepaid, whichever is earlier.
DISTRICT:
Orange County Sanitation District
P.O. Box 8127
Fountain Valley, CA 92728-8127
Attn: Board Secretary
AGENCY:
City of Huntington Beach
P.O. Box 190
Huntington Beach, CA 92648
Attn-. Todd Broussard
24. EN, 71RE CONTRACT — This Contract represents the entire agreement between the
parties hereto with respect to the Cooperative Projects Program Contract between
AGENCY and DISTRICT, and there are no understandings, representations, or
warranties of any kind except as expressly set forth herein. No waiver, alteration or
modification of any of the provisions herein shall be binding on any party unless in
writing and signed by the parry against whom enforcement of such waiver, alteration or
modification is sought.
IN WIThTSS WHEREOF, the parties of this Contract have caused fisContract to be duly
executed on their behalf by there authorized representatives on the date hereinabove.
RECONSIENDED FOR APPROVAL:
ORANGE COUNTY SANTTATION DISTRICT
BY: u L `� i✓
Chair, Bo#6 of Directors
Secretary, oard of Dire tors
APPROVED A5 TO FORM:
THOMAS L. WOODRUFF
DIS COUNSEL
B
CITY OF HUNTIN ACH
INITIATED AND
APPROVED BY: Director of Public Works
CITY OF TON ��
BEACH BY:
Mayor re pat-,.
COPY
L�
ATTESTED BY:
Clerk
APPROVED AS
TO FORML BY: (I' o 4,jCity Attorney c to
REVIEWED AND
APPROVED BY: City ATministrator
EDMS: 003730331
RCA ROUTING SHEET
INITIATING DEPARTMENT:
Public Works
SUBJECT:
Approve Amendment No. 1 to Agreement with the OCSD for
Sewer Rehabilitation Project-, CC - 1215 and Authorize
Advertisement for Bids
COUNCIL MEETING DATE:
May 17, 2004
RCA ATTACHMENTS
STATUS
Ordinance (w/exhibits & legislative draft if applicable)
Not Applicable
Resolution (wlexhibits & legislative draft if applicable)
Not Applicable
Tract Map, Location Map and/or other Exhibits
Attached
Contract/Agreement (w/exhibits if applicable)
(Signed in full by the City Atfome
Attached
Subleases, Third Party Agreements, etc.
LApproved as to form by City Attome
Not Applicable
Certificates of Insurance (Approved by the City Attome
Not Applicable
Financial Impact Statement (Unbud et, over $5,000)
Not Applicable
Bonds (If applicable)
Not Applicable
Staff Report (If applicable)
Not Applicable
Commission, Board or Committee Report If applicable)
Not Applicable
Find in s/Conditions for Approval and/or Denial
Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS
REVIEWED
RETURNED
FORWARDED
Administrative Staff
Assistant City Administrator Initial
City Administrator Initial
City Clerk
RCA Author. SEK
r il'( ID pw
CITY OF HUNTINGTON BEACH
MEETING DATE: November 6, 2002 DEPARTMENT ID NUMBER: PW 02-094
f,,n'-
Council/Agency Meeting Held: //- C -o2-
Deferred/Continued to:
((Approved ❑ Conditionally Approved ❑ Denied
�"
City Clerk's Signat e
Council Meeting Date: November 6, 2002
Department ID Number: PW 02-094
Cn - <
CITY OF HUNTINGTON BEACH
}- -
REQUEST FOR ACTION
71
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
SUBMITTED BY: RAY SILVER, CITY ADMINISTRATOR W/1' `'
4"PARED BY: ROBERT F. BEARDSLEY, DIRECTOR OF PUBLIC WORKS
SUBJECT: APPROVE A CONTRACT CP-0124 BETWEEN THE ORANGE
COUNTY SANITATION DISTRICT AND THE CITY FOR THE
COOPERATIVE PROJECTS PROGRAM
Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s)
Statement of Issue :
To be eligible for grant funding, the City is required to enter into a contract with the Orange
County Sanitation District (District) for the second round of the FY 2001 /02 Cooperative
Projects Program.
Funding Source :
Funds in the amount of $50,000 are available from the Sewer Service Charge, Account
51185201.69365 for the first phase of this project.
Recommended Action: Motion to:
Approve and authorize the Mayor and City Clerk to execute the Orange County Sanitation
District Cooperative Projects Program Contract No. CP-0124.
Alternative Action(s):
Reject the contract with the Orange County Sanitation District Cooperative Projects Program
and direct staff on how to proceed with the project. This action would result in the loss of up
to $581,139 in future grant funds.
02-094 Nov 04 Krieger (OCSD CPP)E� t
I
10/22/2002 9:51 AM
REQUEST FOR ACTION
MEETING DATE: November 6, 2002 DEPARTMENT ID NUMBER: PW 02-094
Analysis:
The District's Cooperative Projects Program provides cities that operate within their service
area an opportunity to receive up to 50% of project funds from the District to help eliminate or
reduce water inflow and/or groundwater infiltration. The benefit of the project is to reduce
potential inflow of groundwater into the City and District's collection system, thus limiting the
amount of excess water flowing into their plant and requiring treatment.
On November 16, 2001, the City submitted an Orange County Sanitation District Cooperative
Projects Program grant application for rehabilitation of over 19,000 lineal feet of sewer mains
in an area bounded by Warner Avenue, Newland Street, Heil Avenue and the 405 Freeway.
The City was successful in obtaining the grant and now Council authorization is required to
proceed with the first phase of the process. The District requires the City Council to approve
the submittal of the project by entering into the Cooperative Projects Program contract.
This year's program reimburses up to $581,139 of the total project cost estimated at
$1,162,278. The first phase of the program will reimburse up to $25,000 of the estimated
cost of $50,000 for conducting the required flow monitoring to determine the cost/benefit of
the project. If the results of the monitoring determine that the cost/benefit of the project is not
acceptable to the District, the contract will be considered fulfilled and terminated. However, if
the results of the monitoring determine an acceptable cost/benefit to the District, the District
will allow the City to commence with the second phase and provide a reimbursement of up to
$556;139 for the actual design and construction. Prior to commencement of the second
phase, staff will seek authorization from the City Council to proceed.
Public Works Commission Review:
Not required.
Environmental Status :
Not applicable.
Attachment(s):
RCA Author: SEK
G:1R C A12002102-094 Nov 04 Krieger (OCSD CPP).doc
02-094 Nov 04 Krieger (OCSD CPP) 1 10124/2002 9:57 AM
i. CITY OF HUNTINGTON BEACH
2000 MAIN STREET . CALIFORNIA 92648
OFFICE OF THE CITY CLERK
CONNIE BROCKWAY
CITY CLERK
LETTER OF TRANSMITTAL OF ITEM APPROVED BY THE CITY COUNCIL/
REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH
DATE: �%�"kv a, - O o A
TO: tiu�r �cf ATTENTION:
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Name
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Remarks:
CONNIE BROCKWAY CITY CLERK v
CITY OF HUNTINGTON BEACH
Connie Brockway http:/Nwvw.ci.huntington-beach.ca.us
City Clerk P O BOX 190 - 2000 MAIN STREET
HUNTINGTON BEACH CA 92648
Attachments: Action Agenda Page 41,1- Agreement _� Bonds Al* Insurance /v,4
RCA Deed Other
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Name Department RCA Agreement Insurance Other
Name Department RCA Agreement Insurance
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DEPARTMENT OF PUBUC WORKS
Contract No. CP-0124
ORANGE COUNTY SANITATION DISTRICT
COOPERATIVE PROJECTS PROGRAM CONTRACT
WHEREAS, this contract is entered into on 2002 by and between the
Orange County Sanitation District (hereinafter referred to as "DISTRICT') whose address is P.O.
Box 8127, Fountain Valley, California 92728, and the City of Huntington Beach (hereinafter
referred to as "AGENCY") and
WHEREAS, DISTRICT is the regional agency with primary responsibility for collecting,
treating and disposing of wastewater in Orange County, California and DISTRICT is authorized
under State law to implement the California Porter — Cologne Water Quality Control Act; and
WHEREAS, DISTRICT Board of Directors created a Regional Review Committee to develop a
work program to fund projects from the separate account and pursuant to approval of the work
program by DISTRICT Board of Directors. DISTRICT Board of Directors has authorized a
contract with AGENCY for the project described in Exhibit "A" (Project Description/Statement
of Work) attached hereto and incorporated herein by reference, more particularly, and
WHEREAS, AGENCY has met the requirements for receipt of Cooperative Projects Program
Funds as set forth in AGENCY'S Cooperative Projects Program Application.
NOW THEREFORE, the Parties agree as follows:
AUDIT - AGENCY shall, at least once every year or within two years of the termination
of the contact if the term is less than two years, be subject to an audit by DISTRICT or its
authorized representative to determine if the revenues received by AGENCY were spent
for the program outlined in the Cooperative Projects Program Application. DISTRICT
shall coordinate such audit through AGENCY'S audit staff. If an amount is found to be
inappropriately expended, DISTRICT may withhold revenue from AGENCY in the
amount equal to the amount that was inappropriately expended. Such withholding shall
not be construed as,. DISTRICT'S sole remedy and shall not relieve AGENCY of its
obligation to perform under the terms of this Contract.
2. GREASE ORDINANCE — AGENCY agrees to adopt, by its Ordinance, the Uniform
Plumbing Code, 1997 Edition, as amended, including specifically but not limited to,
Chapter 10 and Appendix H, as a waste pretreatment/grease trap regulation.
In the event AGENCY has not or elects not to adopt the Uniform Plumbing Code as an
Ordinance of AGENCY, it shall adopt an Ordinance specifically including the same
provisions as are set forth in the Uniform Plumbing Code, Chapter 10 and Appendix H.
Said Ordinance shall be in effect prior to completion of the Project and final payment by
DISTRICT.
WATER CONSERVATION BMP- The AGENCY agrees to adopt the Best Management
Practices (BMP) for water conservation, more particularly described in Exhibit "D"
(Water Conservation — Best Management Practices) attached hereto and incorporated
herein by reference.
4. SEWER MAINTENANCE PROGRAM - The AGENCY agrees to adopt a sewer
maintenance program in accordance with best management practices as defined by WEF
Manual of Practice No. 7 or another authority satisfactory to the DISTRICT. This
program shall include routine sewer cleaning and hotspot cleaning to remove debris from
the sewers in order to minimize opportunities for blockages and spills.
5. TERM - The term of this Contract is from date of contract execution by both parties
through completion of the project or July 30, 2004, whichever occurs first unless
terminated earlier as provided for in Paragraph 6 below entitled Termination. All project
deliverables and requests for reimbursement must be received by August 27, 2004.
Failure to meet this deadline will result in forfeiture of Cooperative Projects Program
funding, provided, however, that in the event AGENCY is unable to complete the project
within the term required herein due to unforeseen or unavoidable circumstances, or by
mutual agreement by both AGENCY and DISTRICT, DISTRICT may extend the term of
this contract for an additional period of six (6) months subject to approval by the
DISTRICT'S General Manager. Any extensions beyond six (6) shall be approved by the
DISTRICT'S Board of Directors.
6. TERMINATION - In the event any party fails to comply with any term or conditions of
this Contract, or fails to provide the services in the manner agreed upon by the parties,
including, but not limited to, the requirements as set forth in Exhibit "A" (Project
Description/Statement of Work), and Exhibit "C" (Project Milestone Schedule) attached
hereto and incorporated herein by reference, it shall constitute a material breach of the
Contract. The non -breaching party shall have the sole and exclusive option either to
notify the breaching party that it must cure this breach within fifteen (15) days' or
provide written notification of its intention to terminate this Contract with thirty (30)
days' written notice. Notification shall be provided in the manner set forth in Paragraph
23 below, entitled — "Notices." Termination shall not be the exclusive remedy of the
non -breaching party. The non -breaching party reserves the right to seek any and all
remedies provided by law. DISTRICT reserves the right to terminate this Contract for
non -breach and shall reimburse AGENCY for actual costs incurred in performance of this
Contract through the effective date of termination for non -breach.
7. INSURANCE - Prior to the start of this Contract, AGENCY shall furnish evidence of
standard form of commercial or comprehensive general liability insurance with a
combined single limit (general and automotive) of One Million Dollars ($1,000,000).
AGENCY shall require any Contractor performing services funded by this Contract to
also provide evidence of standard form commercial or comprehensive general liability
insurance for any project requiring work to be performed in a public right-of-way. The
policy shall have a combined single limit of $2.0 million per occurrence for bodily injury,
including death, personal injury, property damage, and products liability, with $5.0
million general policy aggregate; or, alternatively $2.0 million aggregate separate for this
Contract. AGENCY shall maintain such coverage during the term of this Contract and
any extensions thereof. DISTRICT shall be named as an additional insured on such
liability policy and thirty- (30) days' written notice of modification of any such insurance
shall be given by AGENCY to DISTRICT. Such modification is subject to pre -approval
by DISTRICT. If AGENCY fails to maintain the required insurance coverage,
DISTRICT reserves the right to terminate the Contract or purchase such additional
insurance and bill AGENCY or deduct the cost thereof from any payments owed to
AGENCY.
2
8. INDEMNIFICATION - AGENCY agrees to hold harmless, defend, and indemnify
DISTRICT, its officers, employees, agents, representatives and successors -in -interest
against any and all loss, damage, cost or expenses which DISTRICT, its officers,
employees, agents, representatives and successors -in -interest may incur or be required to
pay by reason of any injury or property damage caused or incurred by AGENCY, its
employees, sub -agency's contractors, or agents in the performance of this Contract,
including but not limited to, any contract between Agency and any third party for the
performance of work as part of the Project.
9. PAYMENT
A. DISTRICT shall pay AGENCY a Firm Fixed Price of Five Hundred Eighty One
Thousand One Hundred Thirty Nine Dollars ($581,139.00) upon completion of
the Project on a reimbursement basis, and only in accordance with the schedule
of work set forth in Section 9C herein. Pursuant to that Scope of Work described
in Exhibit "A", the total Firm Fixed Price is comprised of the following
component work:
(1) A maximum of Twenty Five Thousand Dollars ($25,000.00) upon
completion of flow monitoring;
(2) A maximum of Five Hundred Fifty Six Thousand One Hundred Thirty
Nine Dollars ($556,139.00) upon completion of sewer rehabilitation.
Any funds not expended upon early contract termination or contract completion
by task shall revert back to the Cooperative Projects Program. Payment of
charges shall be made by DISTRICT to AGENCY within sixty (60) days after
approval by DISTRICT of an itemized invoice prepared and furnished by
AGENCY.
B. An invoice submitted to DISTRICT for payment must be prepared in duplicate,
on AGENCY letterhead, and list DISTRICT contract number, period covered by
invoice, and AGENCY'S Employer Identification Number and submitted to:
Orange County Sanitation District, P.O. Box 8127, Fountain Valley, CA 92728.
' Attn: Accounts Payable Department.
C. No funds shall be paid out to AGENCY pursuant to this Contract, until the
Project, as set forth in Exhibit "A", and the schedule of work, as set forth herein,
is completed, and proof of completion is provided to DISTRICT. AGENCY
shall comply with the following work schedule:
(1) AGENCY shall first complete flow monitoring in accordance with
Exhibit "A".
(2) Upon approval by DISTRICT of satisfactory completion of the flow
monitoring results, DISTRICT will authorize AGENCY to complete the
sewer rehabilitation work in accordance with Exhibit "A".
If the Project, as described in Exhibit "A", and the schedule of work, as described
in this Section 9C is not completed and satisfactory proof of condition is not
provided to DISTRICT, no monies shall be due and payable to AGENCY. Proof
of completion shall include a Final Report detailing the work that was done.
C. Additional Cooperative Projects Program Funds will not be available to fund
project cost overruns. Any project cost overruns must be funded from other than
the Cooperative Projects Program.
D. The Firm Fixed Price amount shall not exceed 50% of the total Cooperative
Projects Program funds applied to the project as set forth in Exhibits "A" (Project
Description/Statement of Work), `B" (Project Cost Breakdown), and "C"
(Project Milestone Schedule) of this Contract, attached hereto and incorporated
herein by reference.
E. If, at the completion of the Project described in Exhibit "A", the actual amount of
Cooperative Projects Program Funds utilized in performance of the project is less
than the amount described in Exhibit `B", the Firm Fixed Price amount
reimbursed to AGENCY by DISTRICT shall not exceed 50% of the actual
Cooperative Projects Program Fund amount applied to the project.
10. COMPLIANCE WITH APPLICABLE LAWS — AGENCY agrees to comply with all
federal, state, and local laws, ordinances, codes and regulations and orders of public
authorities in the performance of this Contract and to ensure that the provisions of this
clause are included in all subcontracts.
11. EMPLOYEES OF AGENCY
A. AGENCY shall be responsible for the cost of regular pay to its employees, as
well as cost of vacation, vacation replacement, sick leave, severance pay and pay
for legal holidays.
B. AGENCY shall also pay all federal and state payroll taxes for its employees and
shall maintain worker's compensation and liability insurance for each of its
employees.
C. AGENCY, its officers, employees, agents, or representatives shall in no sense be
considered employees or agents of DISTRICT nor shall AGENCY, its officers,
employees, agents or representatives be entitled to or eligible to participate in any
benefits, privileges, or plans, given or extended by DISTRICT to its employees.
12. OWNERSHIP — Title and full ownership rights to any products purchased or developed
under this Contract shall at all times remain with AGENCY.
13. NON-DISCRIMINATION — In the performance of this Contract, AGENCY shall not
discriminate in recruiting, hiring, promotion, demotion, or termination practices on the
basis of race, religious creed, color, natural origin, ancestry, sex, age, or physical
handicap and shall comply with the provisions of the California Fair Employment &
Housing Act (Government Code Section 12900, et seq.), the Federal Civil Rights Act of
1964 (P.L. 88-352) and all amendments thereto, Executive Order No. 11246 (30 Federal
Register 12319), and all administrative rules and regulations issued pursuant to said Acts
and Order. AGENCY shall likewise require each sub -AGENCY to comply with this
paragraph and shall include in each such subcontract language similar to this paragraph.
14. ASSIGNMENT — The rights granted hereby may not be assigned, sold, licensed, or
otherwise transferred by either party without the written consent of the other, and any
attempt by either party to do so shall be void upon inception.
15. NON -EFFECT OF WAIVER — AGENCY or DISTRICT failure to insist upon the
performance of any or all of the terms covenants or conditions of this Contract, or failure
to exercise any rights or remedies hereunder, shall not be construed as a waiver or
relinquishment of the future performance of any such terms, covenants or conditions or of
the future exercise of such rights or remedies, unless otherwise provided for herein.
16. ATTORNEYS FEES — In the event any legal proceeding or action (including
arbitration) is filed in connection with the enforcement or interpretation of this Contract,
each party shall bear its own Attorney's fees and costs.
17. FORCE MAJEURE - Neither DISTRICT nor AGENCY shall be liable or deemed to be
in default for any delay or failure in performance under this Contract or interruption of
services resulting, directly or indirectly, from acts of God, civil or military authority, acts
of public enemy, war, strikes, labor disputes, shortages of suitable parts, materials, labor
or transportation, or any similar cause beyond the reasonable control of DISTRICT or
AGENCY.
18. SEVERABILITY — In the event that any one or more of the provisions contained in this
Contract shall for any reason be held to be unenforceable in any respect by a court of
competent jurisdiction, such holding shall not affect any other provisions of this Contract,
and the Contract shall then be construed as if such unenforceable provisions are not a part
hereof.
19. HEADINGS — Headings on the paragraphs of this Contract are for convenience and
reference only, and the words contained therein shall in no way be held to explain,
modify, amplify, or aid in the interpretation, construction, or meaning of the provisions of
this Contract.
20. DUPLICATE EXECUTION — This Contract is executed in duplicate. Each signed copy
shall have the force and effect of an original.
21. GOVERNING LAW — This Contract shall be construed and interpreted and the legal
relations created thereby shall be determined in accordance with the laws of the State of
California. Venue or resolution of any dispute shall be Orange County, California.
22. PRE -CONTRACT COSTS — Any costs incurred by AGENCY prior to DISTRICT
receipt of a fully executed Contract shall be incurred solely at the risk of the AGENCY.
In the event that a formal Contract is not executed, the DISTRICT shall not be liable for
any amounts expended in anticipation of a formal Contract. If a formal Contract does
result, pre -contract cost expenditures authorized by the Contract may be reimbursed in
accordance with the cost schedule and payment provision of the Contract.
23. NOTICES — Any notices from either party to the other shall be given in writing to the
attention of the persons listed below, or to other such addresses or addressees as may
hereafter be designated in writing for notices by either party to the other. A notice shall
be deemed received when delivered, or three days after deposit in the U.S. Mail, postage
prepaid, whichever is earlier.
DISTRICT:
Orange County Sanitation District
P.O. Box 8127
Fountain Valley, CA 92728-8127
Attn: Board Secretary
AGENCY:
City of Huntington Beach
P.O. Box 190
Huntington Beach, CA 92648
Attn: Todd Broussard
24. ENTIRE CONTRACT — This Contract represents the entire agreement between the
parties hereto with respect to the Cooperative Projects Program Contract between
AGENCY and DISTRICT, and there are no understandings, representations, or
warranties of any kind except as expressly set forth herein. No waiver, alteration or
modification of any of the provisions herein shall be binding on any party unless in
writing and signed by the party against whom enforcement of such waiver, alteration or
modification is sought.
IN WITNESS WHEREOF, the parties of this Contract have caused this Contract to be duly
executed on their behalf by there authorized representatives on the date hereinabove.
RECOMMENDED FOR APPROVAL:
ORANGE COUNTY SANITATION DISTRICT
Im
:
of
Secretary, (Board of
APPROVED AS TO FORM:
THOMAS L. WOODRUFF
DIST T COUNSEL
By
CITY OF HUNT IN ACH
INITIATED AND
7/
APPROVED BY: Director of Public Works
CITY OF HUNT .TON
BEACH BY: yNls!/✓�i
Mayor Poe Ts,m pore.
ATTESTED BY: y��J
Clerk
APPROVED AS Avv
TO FORM BY: 66 City Attorney o t�
REVIEWED AND 62 .
APPROVED BY: City ministrator
EDMS: 003730535
Exhibit A
Project Description/Statement of Work
EXHIBIT A: PROJECT DESCRIPTION
STATEMENT OF WORK
Proiect Goals
The approximately 40-year-old sewer pipes, which in most cases have been
installed in close proximity to groundwater levels, are upstream of the District's
69-inch Trunk Sewer in Warner Avenue. The City's goal is to utilize a Green
Book approved slip lining process to eliminate ground water infiltration and the
accompanying fine-grained to sandy material that infiltrates through the many
joints of the approximate 19,000 lineal feet of City owned sewer mains.
At the present time the City provides minimal maintenance to the sewer mains
within this area, due to the extent of a fine-grained to sandy material that
continues to build up along the invert of the sewer mains before, during and after
the clean process. The City believes this is a direct correlation to the amount of
ground water infiltration that continues to occur. It has been the City's
experience that if the sand deposits are not controlled they will act as dams,
which will interfere with the wastewater flow by creating blockages within the
pipes.
The City would like to mitigate these deposits in order to prevent potential
sewage blockages and eventual backups onto the streets and ultimately into the
adjacent Orange County PF&RD's Ocean View Flood Control Channel. The
necessary slip line rehabilitation will increase the service carving capacity and
completely eliminate the fine-grained soils and "clean" water currently being
treated by the DISTRICT's treatment plant.
From a construction stand point; slip lining the sewer mains is the best approach
for this area to achieve the City's goal. Additionally, utilizing the slip lining
process for the aging sewer mains will add 40 to 50 year service life and will be
the most cost effective and expeditious process that will provide insurmountable
benefit to the DISTRICT and the City.
The City's benefits would be:
1. Slip lining will prolong the life of the sewer mains and become more
resistant to potential failure related to settlement or earthquakes.
2. Routine maintenance will be allowed to continue.
3. Increased capacity in sewer mains will result due to a reduction in
infiltration and an increase in the Manning roughness coefficient.
4. Operation & Maintenance (O&M) costs will be reduced due to a
reduction in flow.
The DISTRICT'S benefits would be:
1. Increased capacity in the Warner trunk sewer.
2. Reduced O&M costs at the DISTRICT'S treatment plant because of
the elimination of the sand.
3. Reduction in infiltration in this area would reduce the amount of
ground water treated at the DISTRICT'S treatment plant.
Both agencies would save future replacement and rehabilitation cost.
Obiectives
The infiltration of ground water in the sewer mains is the primary contributor to
the build-up of the sandy material deposits that continue to enter the sewer
system and create dam like features trapping floating debris. These blockages
interfere with the wastewater flow characteristics within the main and when
harden possibly causing blockages. The City cannot provide the required
cleaning that the sewers need as part of its routine maintenance program,
because the sandy material continues to flow into the main during the cleaning
process. Additionally, the DISTRICT has stated that its treatment facility is
receiving "clean" water from other Agencies mains upstream of their trunk mains,
which in turn increase its operational costs for treatment purposes. The
rehabilitation of the City's Ross quarter section area's sewer mains by the slip
ling process could significantly reduce the output of "clean" water and the sandy
material from this area into the DISTRICT'S facility.
Scope of Work. Including all Proiect Tasks
City scope of work will be at a minimum the following:
1. Prepare plans and specifications.
2. Conduct a 7-day Ill monitoring test to determine the extent of the Ill within the
system.
3. Award construction contract to:
a. Clean obstructions within the sewer mains.
I --
b. Closed Circuit Television (CCTV) video all sewer mains, in order to
identify service lateral locations and if any repairs are needed.
c. Slip line the sewer mains with an approved method to provide a new pipe
with an extended life of at least 40 years.
d. Re -open all active service laterals.
e. CCTV upon completion of slip lining for quality control and note any
laterals that show signs of infiltration, which could be addressed at a future
date.
Project End Products and Deliverables
1. Pipes will no longer be susceptible to infiltration after slip lining by elimination
of all breaks and joints.
2. Stop surface settlement by stopping the infiltration of soil and bedding
material, which often accompanies infiltration.
4. A rehabilitated system of clean, maintainable sewer mains.
5. Locate and possibly eliminate all or most illegal connections into the sewer
system.
Exhibit B
Project Cost Breakdown
A.
EXHIBIT B: PROJECT COST BREAKDOWN
(Please include this page as part of your
Cooperative Projects Program Application)
Please provide the following information regarding project funding:
• What is your funding contribution? $ 581,139
• When will your funding become available? 3 to 6 months
B. Please provide the following Project Cost by Category Information:
PROJECT COST BY FUNDING CATEGORY AMOUNT
I. AGENCY funds available in FY2001-02 $ 581,139
2. Cooperative funds requested $ 581,139
3. Additional Project Co -Funding $ 0
4. Total Project Cost $ 1,162,278
YES NO
Is the Cooperative Projects Program Funds request less than or
® ❑
equal to 50% of the Total. Proposed Project Cost?
Is the Cooperative Projects Program Funds request less than or
❑
equal to 25% of the Total Proposed Project Cost?
Is the applicant willing to accept a low interest loan less than or
❑
equal to 50% of the Total Proposed Project Cost?
Is the applicant willing to accept a combination of a low
❑
interest loan and matching funds totaling less than or equal to
50% of the Total Proposed Project Cost?
Does the applicant have sufficient funds available to cover the
® ❑
total project cost, considering that the Cooperative Projects
Program Funds are available on a reimbursement -basis only?
Does the applicant have sufficient funds available to cover
® ❑
ANY costs increases, considering that increases in the
Cooperative Projects Program Fund will not be available?
C. Please list all funding sources other than the Cooperative Projects Program:
NON -COOPERATIVE PROGRAM FUNDING SOURCE AMOUNT
1. City Sewer Funds $ 581,139
2. $
3. $
4. $
TOTAL OTHER PROJECT CO -FUNDING: $ 581,139
D. As applicable, please list all project costs by cost element. Please provide as much detail
as practicable when detailing project costs. For example, please provide labor categories,
hourly rates, number of hours, etc. when defining labor costs. Please return this page as
part of your Project Application:
CAPITAL EQUIPMENT COSTS (PIPE, MANHOLE AMOUNT
FRAME AND COVER, ETC.)
1.
*Slip line 8, and 15 inch VCP sewer
$
670,950
19,17011 @ $35/ 11 (16,69011 8" & 2,480 11 15")
2.
Re -open active service laterals
$
30,000
400 Each @ $75/each
3.
Rehabilitate sewer manholes 810 v.f. (a,) $1501 v.f.
$
121,500
4.
**Flow Monitoring
$
50,000 .
5.
22% Contingency including supplemental expenses and
$
191,939
possible contractual changes during construction
TOTAL CAPITAL EQUIPMENT COSTS:
$
1,064,389.50
*Includes: Mobilization of equipment, cleaning, video taping (pre and post), bypass pumping, traffic
control, dewatering, grinding protruding service laterals (price per lineal foot is an average for the
two diameters of host pipe proposed to be rehabilitated).
**Includes: Up to 5 stations for 21 days, before and after lining process, and final report
DIRECT LABOR COSTS (including overhead and
benefits
AMOUNT
1. Project Engineering 300 Labor hours x 50.78 $/hour = $ 15,234
2. Project Management 680 Labor hours x 53.33 $/hour = $ 36,264
3. Project Inspection 1,000 Labor hours x 46.39 $/hour = $ 46,390
4. Labor hours x $/hour =
$ 0
TOTAL DIRECT LABOR COSTS: $ 97,888
OTHER DIRECT LABOR COSTS, INCLUDING SUB- AMOUNT
AGENCIES:
1. $
2. $
3. $
4. $
TOTAL OTHER DIRECT LABOR COSTS: $
ADMINISTRATIVE COSTS: (Specify methodology
for costs, i.e. % of project costs, actual cost breakdown
etc.) $
TOTAL PROJECT COST:
$ 1,162,278
Please note that the Total Project Cost reflected in subsections B and D, above should be
consistent.
Exhibit C
Project Milestone Schedule
EXHIBIT C: PROJECT MILESTONE SCHEDULE
MILESTONE
COMPLETION DATE
Task 1 — DISTRICT Award Grant
December 2002
Task 2 —1/1 Testing
April 2003
Task 3 — AGENCY Acceptance
May 2003
Task 7 — Interim Report Submitted
September 2003
Task 9 — Final Report Submitted to DISTRICT
July 2004
2003 2004
Design
ContractorProject
- -
■■■■■■■■CC■:
■■■■■■■■■■
Slip -line
■■■■■■■■■■■■C■■■C!■■■■
Interim Report
Submitted
Acceptance
■■■■■■■■■■■■■■■■■■0■■■
1111FITME■
. - - Poll- .
■■■■■■■■■■■■■■■■■■■0■■
■■■■■■■■■■■■■■■■■■■■■■
■■■■■■■■■■■■■■■■■■■■■■
■■■■■■■■■■■■■■■■■■■■■■
0 •
Exhibit D
Water Conservation - Best Management Practices
EXHIBIT 1 OF THE MOU
Adopted September 30, 1997
California Urban Water Conservation Council
455 Capitol Mall, Suite 705
Sacramento, CA 95814
Phone: 916-552-5885
Fax: 916-552-2931
September 30, 1997
.- BMP 1
WATER SURVEY PROGRAMS FOR SINGLE-FAMILY RESIDENTIAL
AND MULTI -FAMILY RESIDENTIAL CUSTOMERS
Implementation
Implementation shall consist of at least the following actions:
a) Develop and implement a strategy targeting- and marketing water use surveys to
single-family residential and multi -family residential customers.
b) Directly contact via letter or telephone not less than 20% of single-family
residential customers and 20% of multi -family residential customers each
reporting period.
c) Surveys shall include indoor and outdoor components, and at minimum shall have
the following elements:
Indoor
i) Check for leaks, including toilets, faucets, and meter check
ii) Check showerhead flow rates, aerator flow rates, and offer to replace or
recommend replacement, as necessary
iii) Check toilet flow rates and offer to install or recommend installation of
displacement device or direct customer to ULFT replacement program, as
necessary; replace leaking toilet flapper, as necessary
Outdoor
iv) Check irrigation system and timers
v) Review or develop customer irrigation schedule
Recommended but not required
vi) Measure currently landscaped area
vii) Measure total irrigable area
d) Provide customer with evaluation results and water saving recommendations;
leave information packet with customer.
e) Track surveys offered. surveys completed, survey results, and survey costs.
BMP 1
WATER SURVEY PROGRAMS FOR SINGLE-FAMILY RESIDENTIAL
AND MULTI -FAMILY RESIDENTIAL CUSTOMERS
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997, implementation shall
commence no later than July 1, 1998.
b) Agencies signing the MOU or becoming subject to the MOU after December 31.
1997. implementation shall commence no later than July 1 of the year following the
year the agency signed or became subject to the MOU.
c) Agencies shall develop and implement a strategy targeting and marketing water use
surveys to single-family residential and multi -family residential customers by the end
of the first reporting period following the date implementation was to commence.
d) The coverage requirement for this BMP, as specified in Section C of this Exhibit,
shall be realized within 10 years of the date implementation was to commence.
Coverage Requirements
a) Not less than 15% of single-family residential accounts to receive water use surveys
within 10 years of the date implementation was to commence.
b) Not less than 15% of multi -family residential units to receive water use surveys
within 10 years of the date implementation was to commence.
Requirements for Documenting BMP Implementation
a) Number of single-family residential accounts in service area.
b) Number of multi -family residential accounts in service area.
c) Number of single-family residential surveys offered during reporting period.
d) Number of single-family residential surveys completed during reporting period.
e) Number of multi -family residential surveys offered during reporting period.
f) Number of multi -family residential surveys completed during reporting period.
-2-
BMP 1
WATER SURVEY PROGRAMS FOR SINGLE-FAMILY RESIDENTIAL
AND MULTI -FAMILY RESIDENTIAL CUSTOMERS
Criteria to Determine BMP Implementation Status
a) Agency has developed and implemented a strategy targeting and marketing water use
surveys to single-family residential and multi -family residential customers by the end
of the first reporting period following the date implementation was to commence.
b) Agency has directly contacted not less than 20% of single-family residential accounts
and 20% of multi -family residential units during period being reported.
c) Agency is on schedule to complete surveys for 15% of single-family residential
accounts and 15% of multi -family units within 10 years of the date implementation
wras to commence. Agencies will receive credit against the coverage requirement for
previously completed residential water use surveys according to the following
schedule:'
% Credit
Before 1990 0.00/0
1990
12.5%
1991
25.0%
1992
37.5%
1993
50.0%
1994
62.5%
1995
75.0%
1996
87.5%
1997
100.0%
d) Agencies will be considered on track if the percent of single-family accounts and the
percent of multi -family accounts receiving water use surveys equals or exceeds the
following: 1.5% by end of first reporting period following date implementation to
commence. 3.6% by end of second reporting period: 6.3% by end of third reporting
period; 9.6% by end of fourth reporting period. and 13.5% by end of fifth reporting
period.
In its study " What is the Reliable Yield from Residential Home Water Survey Programs: The Experience of
LADWP" (AWWA Conf. Proceedings. 1995). A & N Technical Services. Inc., found that the average level of
savings from home water surveys decreased over time, reaching about 50% of initial yield by the fourth year
following the survey, on average. The above decay schedule used for crediting past surveys utilizes these
findings to recognize and account for the limited persistence of water savings over time from home water use
-3
BMP 1
WATER SURVEY PROGRAMS FOR SINGLE-FAMILY RESIDENTIAL
AND MULTI -FAMILY RESIDENTIAL CUSTOMERS
Water Savings Assumptions
Pre-1980
Post-1980
Construction
Construction
Low -flow showerhead retrofit
7? gcd
2.9 gcd
Toilet retrofit (five year life)
1.3 gcd
0.0 gcd
Leak repair
0.5 gcd
0.5 gcd
Landscape survey (outdoor use reduction)
10%
10%
surveys.
-4-
BMP 2
RESIDENTIAL PLUMBING RETROFIT
Implementation
Implementation shall consist of at least the following actions:
a) Identify single-family and multi -family residences constructed prior to 1992.
Develop a targeting and marketing strategy to distribute or directly install high -
quality, low -flow showerheads (rated 2.5 gpm or less), toilet displacement devices (as
needed), toilet flappers (as needed) and faucet aerators (rated 2.2 gpm or less) as
practical to residences requiring them.
b) Maintain distribution and/or direct installation programs so that devices are
distributed to not less than 10% of single-family connections and multi -family units
each reporting period, or require through enforceable ordinance the replacement of
high -flow showerheads and other water using fixtures with their low -flow
counterparts, until it can be demonstrated in accordance with Section E of this Exhibit
that 75% of single-family residences and 75% of multi -family units are fitted with
high -quality, low -flow showerheads.
c) Track the type and number of retrofits completed, devices distributed. and program
costs.
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997, implementation shall
commence no later than July 1, 1998.
b) Agencies signing the MOU or becoming subject to the MOU,after December 31,
1997. implementation shall commence no later than July 1 of the year following the
year the agency signed or became subject to the MOU.
c) Agencies shall develop and implement a strategy targeting the distribution and/or
installation of high -quality, low -flow plumbing devices to single-family residential
and multi -family residential customers by the end of the first reporting period
following the date implementation was to commence.
d) An agency may elect to discontinue its device distribution programs without filing a
formal budget or cost-effectiveness exemption when it can demonstrate that 75% of
its single-family residences and 75% of its multi -family units constructed prior to
1992 are fitted with high -quality. low -flow showerheads.
BMP 2
RESIDENTIAL PLUMBING RETROFIT
Coverage Requirements
a) Plumbing device distribution and installation programs to be maintained at a level
sufficient to distribute high -quality, low -flow showerheads to not less than 10°/0 of
single-family residences and 10% of multi -family units constructed prior to 1992
each reporting period; or the enactment of an enforceable ordinance requiring the
replacement of high -flow showerheads and other water use fixtures with their low -
flow counterparts.
b) Plumbing device distribution and installation programs to be operated until it can be
demonstrated in accordance with Section E of this Exhibit that 75% of single-family
residences and 75% of multi -family units are fitted with high -quality, low -flow
showerheads.
Requirements for Documenting BMP Implementation
a) The target population of pre-1992 single-family residences and multi -family units to
be provided showerheads and other water saving devices.
b) The number of showerhead retrofit kits distributed during previous reporting period.
c) The number of device retrofits completed during the previous reporting period.
d) The estimated percentage of pre-1992 single-family residences and multi -family units
in service area fitted with low -flow showerheads.
Criteria to Determine BMP Implementation Status
a) Agency has developed and implemented a strategy targeting and marketing water use
surveys to single-family residential and multi -family residential customers by the end
of the first reporting period following the date implementation was to commence.
b) Agency has tracked the type and number of retrofits completed, devices distributed,
and program costs.
-2-
BMP 2
RESIDENTIAL PLUMBING RETROFIT
c) Agency EITHER
•o
i) has distributed or directly installed high -quality. low -flow showerheads and other
low -flow plumbing devices to not less than 10% of single-family residences and
10% of multi -family units constructed prior to 1992 during the reporting period;
and/or has enacted an ordinance requiring the replacement of high -flow
showerheads and other water use fixtures with their low -flow counterparts.
ii) can demonstrate through customer surveys with 95% statistical confidence and a
t10% error that 75% of single-family residences and 75% of multi -family units
constructed prior to 1992 are fitted with low -flow showerheads.
Water Savings Assumptions
Low -flow showerhead retrofit
Toilet retrofit (five year life)
3
Pre-1980
Construction
7? gcd
L3 gcd
Post-1980
Construction
2.9 gcd
0.0 gcd
• 6MP 3 0
SYSTEM WATER AUDITS, LEAK DETECTION AND REPAIR
Implementation
Implementation shall consist of at least the following actions:
a) Annually complete a prescreening system audit to determine the need for a full-scale
system audit_ The prescreening system audit shall calculated as follows:
i) Determine teetered sales;
ii) Determine other system verifiable uses;
iii) Determine total supply into the system;
iv) Divide metered sales plus other verifiable uses by total supply into the system. If
this quantity is less than 0.9, a full-scale system audit is indicated.
b) When indicated. agencies shall complete water audits of their distribution systems
using methodology consistent with that described in AWWA's " Water Audit and
Leak Detection Guidebook."
c) Agencies shall advise customers whenever it appears possible that leaks exist on the
customer's side of the meter, -perform distribution system leak detection when
warranted and cost-effective; and repair leaks when found.
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997. implementation shall
commence no later than July 1. 1998.
b) Agencies signing the MOU or becoming subject to the MOU after December 31,
1997. implementation shall commence no later than July l of the year following the
year the agency signed or became subject to the MOU.
Coverage- Requirements
a) Agency shall maintain an active distribution system auditing program.
b) Agency shall repair identified leaks whenever cost-effective.
BMP 3
SYSTEM WATER AUDITS, LEAK DETECTION AND REPAIR
Requirements for Documenting BMP Implementation
a) Prescreening audit results and supporting documentation;
b) Maintain in-house records of audit results or the completed AWWA Audit
Worksheets for each completed audit period.
Criteria to Determine BMP Implementation Status
a) Agency has annually completed a pre-screening distribution system audit.
b) Agency has conducted a full system audit consistent with methods described by
AWWA's "Manual of Water Supply Practices, Water Audits and Leak Detection"
whenever indicated by a pre-screening audit.
Water Savings Assumptions
Unaccounted water losses assumed to be no more than 10% of total water into the water
supplier's system.
r- BMR 4
METERING WITH COMMODITY RATES FOR ALL NEW CONNECTIONS
AND RETROFIT OF EXISTING CONNECTIONS
Implementation
Implementation shall consist of at least the following actions:
a) Requiring meters for all new connections and billing by volume of use
b) Establishing a program for retrofitting existing unmetered connections and billing by
volume of use.
c) Identifying intea- and inter -agency disincentives or barriers to retrofitting mixed use
commercial accounts with dedicated landscape meters, and conducting a feasibility
study to assess the merits of a program to provide incentives to switch mixed use
accounts to dedicated landscape meters.
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997, implementation shall
commence no later than July 1, 1999.
b) Agencies signing the MOU or becoming subject to the MOU after December 31,
1997, implementation shall commence no later than July 1 of the second year
following the year the agency signed or became subject to the MOU.
c) A plan to retrofit and bill by volume of use existing unmetered connections to be
completed by end of the first reporting period following the date implementation was
to commence.
d) A feasibility study examining incentive programs to move landscape water uses on
mixed -use meters to dedicated landscape meters to be completed by end of the first
reporting period following the date implementation was to commence.
Coverage Requirements
100% of existing unmetered accounts to be metered and billed by volume of use within
10 years of date implementation was to commence.
�-- BMP 4
METERING WITH COMMODITY RATES FOR ALL NEW CONNECTIONS
AND RETROFIT OF EXISTING CONNECTIONS
Requirements for Documenting BMP implementation
a) Confirmation that all new connections are metered and are being billed by volume of
use.
b) Number of unmetered accounts in the service area. For the purposes of evaluation.
this shall be defined as the baseline meter retrofit target, and shall be used to calculate
the agencies minimum annual retrofit requirement.
c) Number of unmetered connections retrofitted during the reporting period.
d) Number of CII accounts with mixed -use meters.
e) Number of CII accounts with mixed -use meters retrofitted with dedicated irrigation
meters during reporting period.
Criteria to Determine BMP Implementation Status
a) Agency with existing unmetered connections has completed a meter retrofit plan by
end of first reporting period following the date implementation was to commence.
b) Agency has completed a feasibility study examining incentive programs to move
landscape water uses on mixed -use meters to dedicated landscape meters by end of
first reporting period following the date implementation was to commence.
c) Agency with existing unmetered connections is on track to meter these connections
within 10 years of the date implementation was to commence. An agency will be
considered on track if the percent of unmetered accounts retrofitted with meters
equals or exceeds the following: 10% by end of first reporting period following date
implementation to commence. 24% by end of second reporting period; 42% by end of
third reporting period; 64% by end of fourth reporting period; and 900/a by end of fifth
reporting period.
Water Savings Assumptions
Assume meter retrofits will result in a 20% reduction in demand by retrofitted accounts.
'' BMP 5
LARGE LANDSCAPE CONSERVATION PROGRAMS AND INCENTIVES
Implementation
Implementation shall consist of at least the following actions:
Customer Support, Education and Assistance
a) Agencies shall provide non-residential customers with support and incentives to
improve their landscape water use efficiency. This support shall include. but not be
limited to, the following:
Accounts with Dedicated Irrigation Meters
a) Identify accounts with dedicated irrigation meters and assign ETo-based water use
budgets equal to no more than 100% of reference evapotranspiration per square foot
of landscape area in accordance with the schedule given in Section B of this Exhibit.
b) Provide notices each billing cycle to accounts with water use budgets showing the
relationship between the budget and actual consumption in accordance with the
schedule given in Section B of this Exhibit; agencies may choose not to notify
customers whose use is less than their water use budget.
Commercial/Industrial/Institutions! Accounts with Mixed -Use Meters or Not Metered
a) Develop and implement a strategy targeting and marketing large landscape water use
surveys to commercial/industrial/institutional (CII) accounts with mixed -use meters.
Each reporting period, directly contact via letter or telephone not less than 20% of CII
accounts with mixed -use meters and offer water use surveys. (Note: CII surveys that
include both indoor and outdoor components can, be credited against coverage
requirements for both BMP 5 and BMP 9.)
b) Unmetered service areas will actively market landscape surveys to existing accounts
with large landscapes, or accounts with landscapes which have been determined by
the purveyor not to be water efficient.
c) Offer the following measures when cost-effective:
i) Landscape water use analysis/surveys
ii) Voluntary water use budgets
iii) Installation of dedicated landscape meters
BMP 5
LARGE LANDSCAPE CONSERVATION PROGRAMS AND INCENTIVES
iv) Training (multi-lingual where appropriate) in landscape maintenance, irrigation
system maintenance, and irrigation system design.
v) Financial incentives to improve irrigation system efficiency such as loans. rebates.
and grants for the purchase and/or installation of water efficient irrigation
systems.
vi) Follow-up water use analyses/surveys consisting of a letter, phone call, or site
visit where appropriate
d) Survey elements will include: measurement of landscape area; measurement of total
irrigable area; irrigation system check, and distribution uniformity analysis; review or
develop irrigation schedules, as appropriate; provision of a customer survey report
and information packet.
e) Track survey offers, acceptance, findings, devices installed, savings potential, and
survey cost.
New or Change of Service Accounts
Provide information on climate -appropriate landscape design, efficient irrigation
equipment/management to new customers and change -of -service customer accounts.
Recommended
a) Install climate appropriate water efficient landscaping at water agency facilities. and
dual metering where, appropriate.
b) Provide customer notices prior to the start of the irrigation season alerting them to
check their irrigation systems and make repairs as necessary. Provide customer
notices at the end of the irrigation season advising them to adjust their irrigation
system timers and irrigation schedules.
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997, implementation shall
commence no later than July 1 1999.
b) Agencies signing the MOU or becoming subject to the MOU after December .3
1997. implementation shall commence no later than July 1 of the second year
following the year the agency signed or became subject to the MOU.
-2-
BMP 5
LARGE LANDSCAPE CONSERVATION PROGRAMS AND INCENTIVES
c) Develop ETo-based water use budgets for all accounts with dedicated irrigation
meters by the end of the second reporting period from the date implementation was to
commence.
d) Develop and implement a plan to target and market landscape water use surveys to
CII accounts with mixed -use meters by the end of the first reporting period from the
date implementation was to commence.
e) Develop and implement a customer incentive program by the end of the first
reporting period from the date implementation was to commence.
Coverage Requirements
a) ETo-based water use budgets developed for 90% of CII accounts with dedicated
irrigation meters by the end of the second reporting period from the date
implementation was to commence.
b) Not less than 20% of CII accounts with mixed -use meters contacted and offered
landscape water use surveys each reporting period.
c) Irrigation water use surveys completed for not less than 15% of CII accounts with
mixed -use meters within 10 years of the date implementation was to commence.
(Note: CII surveys that include both indoor and outdoor components can be credited
against coverage requirements for both BMP 5 and BMP 9.)
Requirements for Documenting BMP Implementation
Dedicated Landscape Irrigation Accounts
Agencies shall preserve water use records and budgets for customers with dedicated
landscape irrigation accounts for a period of not less than two reporting periods. This
information may be used by the CUWCC to verify the agency's reporting on this BMP .
a) Number of dedicated irrigation meter accounts.
b) Number of dedicated irrigation meter accounts with water budgets.
c) Aggregate water use for dedicated landscape accounts with budgets.
d) Aggregate budgeted water use for dedicated landscape accounts with budgets.
-3
BMP 5
LARGE LANDSCAPE CONSERVATION PROGRAMS AND INCENTIVES
Mixed Use Accounts
a) Number of mixed use accounts
b) Number, type, and dollar value of incentives, rebates, . and no, or low interest loans
offered to, and received by, customers.
c) Number of surveys offered
d) Number of surveys accepted
e) Estimated annual water savings by customers receiving surveys and implementing
recommendations.
Criteria to Determine BMP Implementation Status
a) Agency has developed water use budgets for 90% of accounts with dedicated irrigation
meters by end of second reporting period from date implementation was to commence.
b) Agency has implemented irrigation water use survey program for CII accounts with
mixed -use meters, and directly contacts and offers surveys to not less than 20% of
accounts each reporting period. (A program to retrofit mixed -use accounts with dedicated
landscape meters and assigning water use budgets. or a program giving mixed -use
accounts ETo-based budgets for irrigation uses satisfies this criterion.)
c) Agency is on track to provide water use surveys to not less than I S% of CII accounts
with mixed -use meters within 10 years of the date implementation was to commence.
Agency may credit 100% of the number of landscape water use surveys for CII accounts
with mixed -use meters completed prior to July.1, 1996, that have received a follow-up
inspection against'the coverage requirement; and 50% of surveys that have not received
follow-up inspections. Agency may credit 100% of the number of landscape water use
surveys completed for CII accounts with mixed -use meters after July 1, 1996 against the
coverage requirement. (A program to retrofit mixed -use accounts with dedicated
landscape accounts. or a program giving mixed -use accounts ETo-based budgets for
irrigation uses satisfy this criterion.)
d) An agency will be considered on track if the percent of CII accountswith mixed -use
meters receiving a landscape water use survey equals or exceeds the following: 1.5% by
end of first reporting period following date implementation to commence; 3.6% by end of
second reporting period; 6.3% by end of third reporting period; 9.6% by end of fourth
reporting period; and 13.5% by end of fifth reporting period. (A program to retrofit
mixed -use accounts with dedicated landscape accounts, or a program giving mixed -use
accounts ETo-based budgets for irrigation uses satisfy this criterion.)
-4-
BMP 6
LARGE LANDSCAPE CONSERVATION PROGRAMS AND INCENTIVES
e) Agency has implemented and is maintaining customer incentive program(s) for irrigation
equipment retrofits.
Water Savings Assumptions
Assume landscape surveys will result in a 15% reduction in demand for landscape uses
by surveyed accounts. .
40
• BMP 6 !
HIGH -EFFICIENCY WASHING MACHINE REBATE PROGRAMS
Implementation
Implementation shall consist of at least the following actions:
CUWCC Actions and Responsibilities
a) Within 6 months from the adoption of this BMP, the Council will develop interim
estimates of reliable water savings attributable to the use of high -efficiency washing
machines based on the results of the THELMA Study and other available data. Water
purveyors may defer implementing this BMP until the Council has adopted these
interim esurnates_
b) Within two years from the adoption of this BMP, the Council will complete studies
quantifying reliable savings attributable to the use of high -efficiency washing
machines.
c) At the end of two years following the adoption of this BMP, the Council will appoint
a committee to evaluate the effectiveness of triggering high -efficiency washing
machine financial incentive programs operated by MOU signatories with programs
operated by energy service providers. This committee will consist of 2 group I
representatives. 2 group 2 representatives. and the CUWCC Administrator or
Executive Director or his/her designee. This BMP will be modified by the appointed
committee to require agencies to implement financial incentive programs for high -
efficiency washing machines whenever cost-effective and regardless of the absence of
a program operated by an energy service provider if the committee concludes from
available evidence the following:
the CUWCC has verified that significant water savings are available from high -
efficiency washing machines;
• there is widespread product availability; and
• financial incentive programs offered by energy service providers in California
have either not materialized, been Eargely discontinued or significantly scaled
Back.
Water Purveyor Responsibilities
a) In conjunction with the CUWCC. support local. state. and federal legislation to
improve efficiency standards for washing machines.
BMP 6
HIGH -EFFICIENCY WASHING MACHINE REBATE PROGRAMS
b) If an energy service provider or waste water utility within the service territory is
offering a financial incentive for the purchase of high -efficiency washing machines.
then the water agency shall also offer a cost-effective financial incentive based on the
marginal benefits of the water savings. Incentive levels shall be calculated by using
methods found in A Guide to Customer Incentives for Water Conservation prepared
by Barakat and Chamberlain for the CUWA, CUWCC, and US EPA, February 1994.
A water purveyor is not required to implement a financial incentive program if the
maximum cost-effective rebate is less than $50.
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997, implementation shall
commence no later than July 1, 1999.
b) Agencies signing the MOU or becoming subject to the MOU after December 31,
1997, implementation shall commence no later than July 1 of the second year
following the year the agency signed or became subject to the MOU.
Coverage Requirements
Cost-effective customer incentive for the purchase of high -efficiency washing machine
offered if incentives are being offered by local energy service providers or waste water
utility.
Requirements for Documenting BMP Implementation
a) Customer incentives to purchase high -efficiency washing machines being offered by
local energy service providers, if any.
b) Customer incentives to purchase high -efficiency washing machines being offered by
agency, if any.
BMP 6
HIGH -EFFICIENCY WASHING MACHINE REBATE PROGRAMS
Criteria to Determine BMP Implementation Status
a) Agency has determined if energy service providers or waste water utilities operating
within service territory offer financial incentives for the purchase of high -efficiency
washing machines.
b) If energy service provider or waste water utility operating within agency's service
territory is offering financial incentives, agency has calculated cost-effective
customer incentive using methods found in A Guide to Customer Incentives for
Water Conservation prepared by Barakat and Chamberlain for the CUWA, CUWCC.
and US EPA, February 1994, and is offering this incentive to customers in service
territory.
Water Savings Assumptions
Not quantified at this time
-3-
r
BMP 7
PUBLIC INFORMATION PROGRAMS
Implementation
Implementation shall consist of at least the following actions:
a) Implement a public information program to promote water conservation and water
conservation related benefits.
b) Program should include, but is not limited to, providing speakers to employees,
community groups and the media; using paid and public service advertising; using
bill inserts; providing information on customers' bills showing use in gallons per day
for the last billing period compared to the same period the year before; providing
public information to promote water conservation practices; and coordinating with
other government agencies, industry groups, public interest groups, and the media.
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997, implementation shall
commence no later than July 1, 1998.
b) Agencies signing the MOU or becoming subject to the MOU after December 31,
1997, implementation shall commence no later than July 1 of the first year following
the year the agency signed or became subject to the MOU.
Coverage Requirements
Agencies shall maintain an active public information program to promote and educate
customers about water conservation.
Requirements for Documenting BMP implementation
a) Number of public speaking events relating to conservation during reporting period
b) Number of media events relating to conservation during reporting period.
c) Number of paid or public service announcements relating to conservation produced or
sponsored during reporting period.
d) Types of information relating to conservation provided to customers.
e) Annual budget for public information programs directly .related to conservation.
BMP 7
PUBLIC INFORMATION PROGRAMS
Criteria to Determine BMP Implementation Status
Agency has implemented and is maintaining a public information program consistent
with BMP Ts definition.
Water Savings Assumptions
Not quantified.
-2-
BMP 8
SCHOOL EDUCATION PROGRAMS
Implementation
Implementation shall consist of at least the following actions:
a) Implement a school education program to promote water conservation and water
conservation related benefits. -
b) Programs shall include working with school districts and private schools in the water
suppliers' service area to provide instructional assistance, educational materials, and
class -room presentations that identify urban, agricultural, and environmental issues
and conditions in the local watershed. Education materials shall meet the state_
education framework requirements, and grade appropriate materials shall be
distributed to grade levels K-3, 4-6, 7-8, and high school.
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997, implementation shall
commence no later than July 1, 1998.
b) Agencies signing the MOU or becoming subject to the MOU after December 31,
1997, implementation shall commence no later than July 1 of the first year following
the year the agency signed or became subject to the MOU.
Coverage Requirements
Agencies shall maintain an active school education program to educate students in
agencies' service areas about water conservation and efficient water uses.
Requirements for Documenting BMP Impiementation
a) Number of school presentations made during reporting period.
b) Number and type of curriculum materials developed and/or provided by water
supplier, including confirmation that curriculum materials meet state education
framework requirements and are grade -level appropriate.
BMP 8
SCHOOL EDUCATION PROGRAMS
c) Number of students reached.
d) Number of in-service presentations or teacher's workshops conducted during
reporting period.
e) Annual budget for school education programs related to conservation.
Criteria to Determine BMP Implementation Status
Agency has implemented and is maintaining a school education program consistent with
BMP 8's definition.
Water Savings Assumptions
Not quantified.
• BMP 9 0
CONSERVATION PROGRAMS FOR COMMERCIAL, INDUSTRIAL,
AND INSTITUTIONAL ACCOUNTS
Implementation
Implementation shall consist of at least the following actions:
a) Identifv and rank commercial. industrial, and institutional customers according to use.
For purposes of this BMP. commercial, industrial, and institutional customers are
defined as follows:
Commercial Customers: any water use that provides or distributes a product or
service, such as hotels, restaurants, office buildings. commercial businesses or other
places of commerce. These do not include multi -family residences, agricultural users.
or customers that fall within the industrial or institutional classifications.
Institutional Customers: any water -using establishment dedicated to public service.
This includes schools, courts, churches, hospitals, and government facilities. All
facilities serving these functions are to be considered institutions regardless of
ownership.
Industrial Customers: any water users that are primarily manufacturers or processors
of materials as defined by the Standard Industrial Classifications (SIC) Code numbers
2000 through 3999.
b) Within one year of the adoption of this BMP, the CUWCC shall establish long -tern
implementation targets for the replacement of high -water -using toilets with ULFTs in
the CII sector. Implementation targets will be based on the findings of the CUWCC
CII ULFT Water Savings Study.
EITHER
c) Implement a CII water -use survey and customer incentives program in accordance
with the description below.
OR
d) Achieve water use reductions in the CII equaling or exceeding the targets described
below.
CII Water Use Survey and Customer Incentives Program
Develop a customer targeting and marketing strategy to provide water use surveys and
customer incentives to commercial. industrial. and institutional accounts. Directly
contact (via letter, telephone, or personal visit) and offer water use surveys and customer
incentives to at least 10% of commercial, industrial. and institutional accounts on a
repeating basis. Water use surveys must include a site visit. an evaluation of all water-
BMP 9
CONSERVATION PROGRAMS FOR COMMERCIAL, INDUSTRIAL,
AND INSTITUTIONAL ACCOUNTS
using apparatus and processes, and a customer report identifying recommended
efficiency measures. their expected payback, and available agency incentives. Within
one year of a completed survey, follow-up via phone or site visit with customer regarding
facility water use and water saving improvements. Track customer contacts, customers
receiving surveys, follow-ups, and measures implemented. The method for crediting
water use surveys completed prior to the revision of this BMP is described in Section E
of this Exhibit.
CII Conservation Performance Targets
Implement programs to reduce water use by commercial, industrial, and institutional
accounts.by an amount equal to 10% of baseline use of commercial, industrial. and
institutional accounts in the agency's service area over a ten year period. The method for
calculating water savings is described in Section E of this exhibit. Baseline use is defined
as the use by commercial, industrial, and institutional accounts in 1989. Water purveyors
may justify to the CUWCC the use of an alternative baseline year.
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997, implementation shall
commence no later than July 1, 1999.
b) Agencies signing the MOU or becoming subject to the MOU after December 31.
1997, implementation shall commence no later than July 1 of the second year
following the year the agency signed or became subject to the MOU.
c) The coverage requirement for this BMP, as specified in Section C of this Exhibit,
shall be realized within 10 years of the date implementation vms to commence.
Coverage Requirements
CII Water Use Survey and Customer Incentives Program
10% of commercial, industrial, and institutional customers to accept a water use survey
within 10 years of the date implementation is to commence.
-2-
BMP 9
CONSERVATION PROGRAMS FOR COMMERCIAL, INDUSTRIAL,
AND INSTITUTIONAL ACCOUNTS
CII Conservation Performance Targets
Reduce water use by commercial, industrial, and institutional customers by an amount
equal to 10% of the use of baseline commercial, industrial. and institutional water use
within 10 years of the date implementation is to commence.
Requirements for Documenting BMP Implementation. .
The number of customers and amount of water use within the commercial, industrial. and
institutional customer classes.
CII Water Use Survey and Customer Incentives Program
a) The number of commercial, industrial, and institutional customers offered water use
surveys during the reporting period.
b) The number of new water use surveys completed during the reporting period.
c) The number of follow-ups completed during the reporting period.
d) The type and number of water saving recommendations implemented.
e) Incentive program budget and customer outlays.
CII Conservation Performance Targets
The estimated reduction in water use by commercial, industrial, and institutional accounts
due to agency programs, interventions, and actions. Agencies must document how
savings were realized and the method and calculations for estimating savings.
Criteria to Determine BMP Implementation Status
Agency has identified and ranked by water use its commercial, industrial, and
institutional accounts.
-3-
BMP 9
CONSERVATION PROGRAMS FOR COMMERCIAL, INDUSTRIAL,
AND INSTITUTIONAL ACCOUNTS
CII Water Use Survey and Customer Incentives Program
a) Agency has developed and implemented a strategy targeting and marketing water use
surveys to commercial, industrial, and institutional accounts by the end of the first
reporting period following the date implementation is to commence.
b) Agency is on schedule to complete surveys for 10% of commercial accounts. 10% of
industrial accounts, and 10% of institutional accounts within 10 years of the date
implementation is to commence. Agencies may credit 50% of the number of surveys
completed prior to July 1. 1996 that have not received follow-up verification of
implementation, and 100% of the number of surveys completed prior to July 1, 1996
that have received a follow-up survey. Agencies may credit 100% of the number of
surveys completed after July 1, 1996 against the coverage requirement.
c) Agencies will be considered on track if the percent of commercial, industrial, and
institutional accounts receiving a water use survey equals or exceeds the following:
0.5% by end of first reporting period following date implementation is to commence;
2.4% by end of second reporting period; 4.2% by end of third reporting period; 6.4%
by end of fourth reporting period; and 9.0% by end of fifth reporting period.
CII Conservation Performance Targets
a) Agency is on schedule to reduce water use by commercial, industrial, and institutional
accounts by an amount equal to 10% of baseline use (as defined in Section A of this
Exhibit) for commercial, industrial, and institutional accounts within 10 years of the
date implementation is to commence.
b) Agencies will be considered on track if estimated savings as a percent of baseline
water use equals or exceeds the following: 0.5% by end of first reporting period
following date implementation is to commence; 2.4% by end of second reporting
period; 4.2% by end of third reporting period; 6.4% by end of fourth reporting period;
and 9.0% by end of fifth reporting period.
c) Credited water savings must be realized through agency actions performed to increase
water use efficiency within the CII sector. Agencies may credit 1000/a of estimated
annual savings of interventions since 1991 that have been site verified, and 25% of
estimated annual savings of interventions that have not been site verified.
d) Agencies may claim the estimated savings for regulations, ordinances, or laws
intended to increase water use efficiency by the CII sector, subject to the review and
approval of the savings estimates by the CUWCC. To avoid double counting,
agencies justifying savings on the basis of rate structure changes may not claim
savings from any other actions undertaken by CII customers, third parties, or the
agency.
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BMP 9
CONSERVATION PROGRAMS FOR COMMERCIAL, INDUSTRIAL.
AND INSTITUTIONAL ACCOUNTS
Combined Targets
Agencies may choose different tracks for different CII customer classes, and will be
considered in compliance with this BMP if they are on track to meet each applicable
coverage requirement for each class. In addition, agencies may implement both tracks
for a given CII customer class, and will be considered in compliance with this BMP if the
percent of surveys completed and the percent of water savings realized, when added
together, equals or exceeds the applicable compliance requirement. For example, at the
end of the second reporting cycle an agency would be considered on track to meet the
coverage requirement if the percent of surveys completed and the percent of water
savings achieved, when added together, equaled or exceeded 2.4%. Agencies may
combine tracks only if they make a convincing demonstration that savings attributable to
counted surveys are not also included in their estimate of water savings for meeting the
water savings performance track.
Water Savings Assumptions
Commercial water reduction results from Best Management Practices such as Interior and
Landscape Water Surveys, Plumbing Codes, and Other Factors but exclude Ultra Low
Flush Toilet Replacement. (Includes savings accounted for in other BMPs) Estimated
reduction in gallons per employee per day in year 2000 use occurring over the period
1980-2000: 12%.
Industrial water reduction results from Best Management Practices.. Waste Discharge Fee.
New Technology, Water Surveys, Plumbing Codes and Other Factors, but exclude Ultra
Low Flush Toilet Replacement. (Includes savings accounted for in other BMPs)
Estimated reduction in gallons per employee per day in year 2000 use occurring over the
period 1980-2000: 15%.
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''� BMP 10
WHOLESALE AGENCY ASSISTANCE PROGRAMS
Implementation
Implementation shall consist of at least the following actions:
Financial Support
a) Wholesale water suppliers will provide financial incentives, or equivalent resources.
as appropriate and beneficial. to their retail water agency customers to advance water
conservation efforts and effectiveness.
b) All BMPs implemented by retail water agency customers which can be shown to be
cost-effective' in terms of avoided cost of water from the wholesaler's perspective,
using CUWCC cost-effectiveness analysis procedures, will be supported.
Technical Support
Wholesale water agencies shall provide conservation -related technical support and
information to all retail agencies for whom they serve as a wholesale supplier. At a
minimum this requires:
c) Conducting or funding workshops addressing the following topics:
i) CUWCC procedures for calculating program savings, costs and cost-
effectiveness.
ii) Retail agencies' BMP implementation reporting requirements.
iii) The technical, programmatic, strategic or other pertinent issues and developments
associated with water conservation activities in each of the following areas:
ULFT replacement; residential retrofits; commercial, industrial and institutional
surveys; residential and large turf irrigation; and conservation -related rates and
pricing.
d) Having the necessary staff or equivalent resources available to respond to retail
agencies' technical and programmatic questions involving CUWCC's BMPs and their
associated reporting requirements.
BMP 10
WHOLESALE AGENCY ASSISTANCE PROGRAMS
Program Management
e) When mutually agreeable and beneficial, the wholesaler may operate all or any part
of the conservation -related activities which a given retail supplier is obligated to
implement under the BMP's cost-effectiveness test. The inability or unwillingness of
the wholesaler to perform this function, however, in no way relieves or reduces the
retailer's obligation to fully satisfy the requirements of all BMPs which are judged
cost-effective from the retailer's perspective.
Water Shortage Allocations
Wholesale agencies shall work in cooperation with their customers to identify and
remove potential disincentives to long -tern conservation created by water shortage
allocation policies; and to identify opportunities to encourage and reward cost-effective
investments in long-term conservation shown to advance regional water supply reliability
and sufficiency.
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997, implementation shall
commence no later than July 1, 1999.
b) Agencies signing the MOU or becoming subject to the MOU after December 31,
1997, implementation shall commence no later than July 1 of the second year
following the year the agency signed or became subject to the MOU.
Coverage Requirements
a) Cost-effectiveness assessments completed for each BMP the agency is potentially
obligated to support. The methodology used will conform to CUWCC standards and
procedures, and the information reported will be sufficient to permit independent
verification of the cost-effectiveness calculations and of any exemptions claimed on
cost-effectiveness grounds.
b) Agency avoided cost per acre-foot of new water supplies. The methodology used will
conform to CUWCC standards and procedures, and the information reported will be
sufficient to permit independent verification of the avoided cost calculations.
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BMP 10
WHOLESALE AGENCY ASSISTANCE PROGRAMS
c) The total monetary amount of financial incentives and equivalent resources provided
to retail members to assist, or to otherwise support. the implementation of BMPs.
d) The total amount of verified water savings achieved by each wholesaler -assisted
BMP.
Requirements for Documenting BMP Implementation
a) The total monetary amount of financial incentives and equivalent resources provided
to retail members to assist, or to otherwise support, the implementation -of BMPs.
subtotaled by BMP.
b) The total amount of verified water savings achieved by each wholesaler -assisted
BMP.
Criteria to Determine BMP Implementation Status
a) Timely and complete reporting of all information as provided for above under
"Reporting and Record Keeping Requirements."
b) Offering workshops covering all topics listed above under "Technical Support."
c) Timely reconciliation of wholesaler and retailer BMP reports as provided for above
under" BMP Reporting."
Water Savings Assumptions
Not quantified.
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BMP 11
CONSERVATION PRICING
Implementation
Implementation methods shall be at least as effective as eliminating nonconserving
pricing and adopting conserving pricing. For signatories supplying both water and sewer
service, this BMP applies to pricing of both water and sewer service. Signatories that
supply water but not sewer service shall make good faith efforts to work with sewer
agencies so that those sewer agencies adopt conservation pricing for sewer service.
a) Nonconserving pricing provides no incentives to customers to reduce use. Such
pricing is characterized by one or more of the following components: rates in which
the unit price decreases as the quantity used increases (declining block rates):rates
that involve charging customers a fixed amount per billing cycle regardless of the
quantity used; pricing in which the typical bill is determined by high fixed charges
and low commodity charges.
b) Conservation pricing provides incentives to customers to reduce average or peak use,
or both. Such pricing includes: rates designed to recover the cost of providing
service; and billing for water and sewer service based on metered water use.
Conservation pricing is also characterized by one or more of the following
components: rates in which the unit rate is constant regardless of the quantity used
(uniform rates) or increases as the quantity. used increases (increasing block rates);
seasonal rates or excess -use surcharges to reduce peak demands during summer
months; rates based upon the long -run marginal cost or the cost of adding the next
unit of capacity to the system.
c) Adoption of lifeline rates for low income customers will neither qualify nor disqualify
a rate structure as meeting the requirements of this BMP.
CUWCC Rate Impact Study
Within one year of the adoption of this BMP revision, the CUWCC shall undertake a
study to determine the relative effect of conservation rate structure influence on
landscape and indoor water use. The study shall develop sample areas that incorporate
varying rate structure environments (e.g., low, uniform commodity rates,; high uniform
commodity rates; increasing block rates. etc.). As practical, the study shall utilize direct
metering of customer end uses, and shall control for weather, climate, land use patterns,
income, and other factors affecting water use patterns. If the study shows significant
potential savings, as determined by a balanced committee of voting Council
representatives, a revised pricing BMP containing numeric targets or other appropriate
standards shall be developed for a CUWCC vote.
BMP 11
CONSERVATION PRICING
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997, implementation shall
commence no later than July 1. 1998.
b) Agencies signing the MOU or becoming subject to the MOU after December 31,
1997. implementation shall commence no later than July 1 of the first year following
the year the agency signed or became subject to the MOU.
Coverage Requirements
Agency shall maintain rate structure consistent with BMP 11's definition of conservation
pricing
Requirements for Documenting BMP Implementation
a) Report annual revenue requirement by customer class for the reporting period.
b) Report annual revenue derived from commodity charges by customer class for the
reporting period.
c) Report rate structure by customer class for water service and sewer service if
provided.
Criteria to Determine BMP Implementation Status
Agency rate design shall be consistent with the BMP 11's definition of conservation
pricing.
Water Savings Assumptions
Not quantified.
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BMP 12 1-11
CONSERVATION COORDINATOR
Implementation
Implementation shall consist of at least the following actions:
a) Designation of a water conservation coordinator and support staff (if necessary).
whose duties shall include the following:
i) Coordination and oversight of conservation programs and BMP implementation:
ii) Preparation and submittal of the CUWCC BMP Implementation Report;
iii) Communication and promotion of water conservation issues to agency senior
management. coordination of agency conservation programs with operations and
planning staff, preparation of annual conservation budget; participation in the
CUWCC, including regular attendance at CUWCC meetings; and preparation of
the conservation elements of the agency's Urban Water Management Plan.
b) Agencies jointly operating regional conservation programs are not expected to staff
duplicative and redundant conservation coordinator positions.
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997, implementation shall
commence no later than July 1, 1998.
b) Agencies signing the MOU or becoming subject to the MOU after December 31.
1997. implementation shall commence no later than July 1 of the first year following
the year the agency signed or became subject to the MOU.
Coverage Requirements
Agency shall staff and maintain the position of conservation coordinator and provide
support staff as necessary.
BMP 12
CONSERVATION COORDINATOR
Requirements for Documenting BMP implementation
a) Conservation Coordinator name, staff position, and years on job,
b) Date Conservation Coordinator position created by agency;
c) Number of Conservation Coordinator staff;
d) Duties of Conservation Coordinator and staff.
Criteria to Determine BMP Implementation Status
a) Creating and staffing a Conservation Coordinator position within the agency
organization.
b) Providing the Conservation Coordinator with the necessary resources to implement
cost-effective BMPs and prepare and submit CUWCC BMP Implementation Reports.
Water Savings Assumptions
Not quantified:
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BMP 13
WATER WASTE PROHIBITION
Implementation
Implementation methods shall be enacting and enforcing measures prohibiting gutter
flooding. single pass cooling systems in new connections, nonrecirculating systems in all
new conveyer car wash and commercial laundry systems, and nonrecycling decorative water
fountains.
Signatories shall also support efforts to develop state law regarding exchange -type water
softeners that would: (1) allow the sale of only more efficient, demand -initiated regenerating
(DIR) models; (2) develop minimum appliance efficiency standards that (a) increase the
regeneration efficiency standard to at least 3350 grains of hardness removed per pound of
common salt used; and (b) implement an identified maximum number of gallons discharged
per gallon of soft water produced; (3) allow local agencies, including municipalities and
special districts, to set more stringent standards and/or to ban on -site regeneration of water
softeners if it is demonstrated and found by the agency governing board that there is an
adverse effect on the reclaimed water or groundwater supply.
Signatories shall also include water softener checks in home water audit programs and
include information about DIR and exchange -type water softeners in their educational efforts
to encourage replacement of less efficient timer models.
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997, implementation shall
commence no later than July 1. 1998.
b) Agencies signing the MOU or becoming subject to the MOU after December 31.
1997. implementation shall commence no later than July 1 of the first year following
the year the agency signed or became subject to the MOU.
Coverage Requirements
Agency shall adopt water waste prohibitions consistent with the provisions for this BMP
specified in Section A of this Exhibit.
BMP 13
WATER WASTE PROHIBITION
Requirements for Documenting BMP Implementation
Description of water waste prohibition ordinances enacted in service area.
Criteria to Determine BMP Implementation Status
Agency's water waste prohibition ordinances meet the requirements of the BMP
definition.
Water Savings Assumptions
Not quantified.
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BMP 14
RESIDENTIAL ULFT REPLACEMENT PROGRAMS
Implementation
Implementation shall consist of at Ieast the following actions:
a) Implementation of programs for replacing existing high -water -using toilets with ultra -
low -flush (1.6 gallons or less) toilets in single-family and multi -family residences.
b) Programs shall be at least as effective as requiring toilet replacement at time of resale;
program effectiveness shall be determined using the methodology for calculating
water savings in Exhibit 6 of this MOU.
After extensive review, on July 30 1992, the Council adopted EXHIBIT 6,
"ASSUMPTIONS AND METHODOLOGY FOR DETERMINING ESTIMATES OF
RELIABLE SAVINGS FROM THE INSTALLATION OF ULF TOILETS." EXHIBIT 6
provides a methodology for calculating the level of effort required to satisfy BMP 13.
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997, implementation shall
commence no later than July 1, 1998.
b) Agencies signing the MOU or becoming subject to the MOU after December 31,
1997. implementation shall commence no later than July I of the first year following
the year the agency signed or became subject to the MOU.
c) The coverage requirement for this BMP, as specified in Section C of this Exhibit,
shall be realized within 10 years of the date implementation was to commence.
Coverage Requirements
Water savings from residential ULFT replacement programs to equal or exceed water
savings achievable through an ordinance requiring the replacement high -water -using
toilets with ultra -low -flow toilets upon resale, and taking effect on the date
implementation of this BMP was to commence and lasting ten years.
BMP 14
RESIDENTIAL ULFT REPLACEMENT PROGRAMS
Requirements for Documenting BMP Implementation
a) The number of single-family residences and multi -family units in service area
constructed prior to 1992.
b) The average number of toilets per single-family residence; the average number of
toilets per multi -family unit.
c) The average persons per household for single-family residences; the average persons
per household for multi -family residences.
d) The housing resale rate for single-family residences in service area; the housing resale
rate for multi -family residences in service area.
e) The number of ULFT installations credited to the agency's replacement program, by
year.
f) Description of ULFT replacement program
g) Estimated cost per ULFT replacement
h) Estimated water savings per ULFT replacement
NOTE: The following strike -out information now appears as Section G.
Criteria to Determine BMP Implementation Status
Calculated ULFT replacement program water savings at the end of each reporting period
are within 10% of calculated retrofit -on -resale water savings, using Exhibit 6
methodology and water savings estimates.
Water Savings Assumptions
See Exhibit 6.
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