HomeMy WebLinkAboutOC SANITATION DISTRICT COOPERATIVE PROJECTS PROGRAM - 2003-08-04L
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RECEIVED
Council/Agency Meeting Held: 2006 M1
Deferred/Continued to: CV,
Approved ❑ Conditionally Approved ❑ Denied i CI rk's S ature LINTi;
Council Meeting Date: 1/17/2006 Department ID Number: PW 06-001
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS I
SUBMITTED BY: PENELOPE CULBRETH-GRAFT, CITY ADMIT O
REPARED BY: ROBERT F. BEARDSLEY, PE, DIRECTOR 0 UBLIC WORKS G
SUBJECT: Approve Contract Amendment No. 1 to CP-0208 Between the
Orange County Sanitation District and the City for the
Cooperative Projects Program
Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s)
Statement of Issue:
To remain eligible for grant funding, the City and the Orange County Sanitation District
(District) need to approve Amendment No.1 for the FY 2004/05 Cooperative Projects
Program extending the contract timeline an additional four months.
Funding Source:
No funding is necessary for this action. Approval of the Amendment will allow the District to
reimburse $550,000 in grant funds back to the City.
Recommended Action: Motion to:
J
Approve and authorize the Mayor and City Clerk to execute Amendment No. 1 to the
Orange County Sanitation District Cooperative Projects Program Contract No. CP-0208.
Alternative Action(s):
Do not approve the amendment. This action could result in the loss of up to $550,000 in
grant funds.
REQUEST FOR ACTION
MEETING DATE: 1/17/2006 DEPARTMENT ID NUMBER:PW 06-001
Analysis:
The District's Cooperative Projects Program provides cities that operate within their service
area an opportunity to receive up to 50% of project funds from the District to help eliminate
or reduce water inflow and/or groundwater infiltration into the sewer system.
This amendment addresses the grant received for the recently completed Alabama Street
Storm Drain Project, CC-1214, which installed approximately 3,550 feet of 42-inch storm
drain line in First Street and Alabama Street, eliminating the existing storm drain
connections to the sanitary sewer in Alabama Street. The benefit of the project reduced
the inflow of stormwater runoff into the City and District's sewer collection system, thus
limiting the amount of excess water flowing into the processing plant and requiring
treatment.
The project was completed in August 2005, however, additional time was required for the
completion of the project paperwork and to assemble the final report to the District. The
City requested and received a tentative time extension on the contract from the District, per
the District's October 4, 2005 meeting. Amendment No. 1 to the Cooperative Projects
Program contract has been prepared and will formalize the time extension request.
Public Works Commission Action:
Not required.
Environmental Status:
Not applicable.
Attachment(s):
G:\R C A\2006\06-0001 Jan 17 Erdman (OCSD Coop Proj No.0208 Amendment 1).doc -2-
1/3/2006 3:01 PM
0 0
ATTACHMENT #1
NOT TO SCALE
UPSTREAM END OF _
PROPOSED STORM
DRAIN
i
`DOWNSMEAM ENO
\ OF PROPOSED
STORM DRAW �
ALABAMA STORM DRAIN LOCATION MAP
CITY OF HUNTINGTON BEACH
DEPARTMENT OF PUBLIC WORKS
P J
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ATTACHMENT #2
AMENDMENT NO. 1 TO COOPERATIVE
PROJECTS PROGRAM CONTRACT NO. 0208
THIS AMENDMENT NO. 1 TO COOPERATIVE PROJECTS PROGRAM
CONTRACT NO. 0208, is made and entered into by and between:
UMB
ORANGE COUNTY SANITATION DISTRICT,
hereinafter referred to as "OCSD";
CITY OF HUNTINGTON BEACH,
hereinafter referred to as "AGENCY".
RECITALS
WHEREAS, on August 27, 2003, OCSD entered into a Cooperative
Projects Program Contract ("Original Contract") with AGENCY, in connection with
OCSD's Cooperative Projects Program; and
WHEREAS, the term of the Contract is from the date of contract execution
by both parties, through completion of the Project, or August 1, 2005, whichever
occurs first; and
WHEREAS, the Original Contract with AGENCY expired prior to the
Project's completion; and
WHEREAS, OCSD and AGENCY desire to extend the term of the Original
Contract for a maximum period of four (4) months from August 1, 2005, to allow
AGENCY to satisfy all terms and conditions of the Original Contract, and other
unanticipated delays to its Project; and
1
r
WHEREAS, pursuant to the terms of the Original Contract, any extension
beyond eighteen (18) months may only be approved by OCSD's Board of
Directors.
NOW, THEREFORE, in consideration of the foregoing, it is agreed
between the Parties hereto as follows:
Section 1: The term of the Original Contract shall be extended from
August 1, 2005, for an additional four (4) months from the original Project
completion date, unless terminated earlier as provided for in Paragraph 6 of the
Original Contract, for all work performed on or before November 30, 2005.
Section 2: All Project deliverables, invoices, and requests for
reimbursement must be received by OCSD no later than February 1, 2006.
Section 3: Except as modified herein, all other terms and conditions of
the Original Contract shall remain in full force and effect.
14
IN WITNESS WHEREOF, the . Parties hereto have caused this
Amendment No. 1 to Cooperative Projects Program Contract No. 0208 to be duly
executed on their behalf by their authorized representatives.
ORANGE COUNTY SANITATION DISTRICT
Date
Byg4ji�
Cha' , Board of Directors
By
Secretary, oard o ireciors
APPROVED AS TO FORM:
BRADLEY R. HOGIN
OCSD COUNSEL
By
CITY OF HUNTINGTON BEACH
Date January 19, 2006
By-- --P.
AssistantCity(/Clerk
By 8 =:: �c
Mayor
0
APPROVED AS TO FORM:
-T-� 1-L- It, 1'S
AT:sa ° ` 116Jr
EDMS 003800727
3
0 0
RCA ROUTING SHEET
INITIATING DEPARTMENT:
Public works
SUBJECT:
Approve Contract Amendment No. 1 to CP-0208 with the
OCSD for the Cooperative Projects Program
COUNCIL MEETING DATE:
January 17, 2006
RCA ATTACHMENTS
STATUS
Ordinance (wlexhibits & legislative draft if applicable)
Attached
❑
Not Applicable
Resolution (w/exhibits & legislative draft if applicable)
Attached
❑
Not Applicable
Tract Map, Location Map and/or other Exhibits
Attached
Not Applicable
❑
Contract/Agreement (wlexhibits if applicable)
Attached
Not Applicable
❑
(Signed in full by the City Attome
Subleases, Third Party Agreements, etc.
AttachedNot Applicable
(Approved as to form by City Attome
Certificates of Insurance (Approved b the City Attome
( PA Y Y Y)
Attached
Not Applicable
Li
Fiscal Impact Statement (Unbudget, over $5,000)
hed
Not AttacApplicable
Bonds (If applicable)
AttachedNot Applicable
Staff Report (If applicable)
Attached
Not Applicable
Commission, Board or Committee Report If applicable)
( pp )
Attached
Not Applicable
Findings/Conditions for Approval and/or Denial
Pp
Attached
Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS
REVIEWED
RETURNED
FORWARDED
Administrative Staff
Assistant City Administrator Initial
City Administrator Initial
City Clerk
( )
EXPLANATION FOR RETURN OF ITEM:
RCA Author. Erdman
i
0
a '6
CITY OF HUNTINGTON BEACH
2000 MAIN STREET
OFFICE OF THE CITY CLERK
January 24, 2006
Orange County Sanitation District
P. O. Box 8127
Fountain Valley, CA 92727-8127
Attn: Ann Tobin
Dear Ann:
CALIFORNIA 92648
The City Council of the City of Huntington Beach at the regular meeting held on
January 17, 2006, approved Amendment No. 1 to Cooperative Projects Program
Contract No. 0208 of the enclosed agreement between the City and the Orange
County Sanitation District.
When this agreement is executed, please send a copy to Joan L. Flynn, City Clerk,
2000 Main Street, Second Floor, Huntington Beach, California, 92648 for our
records.
Sincerely,
. J+40
Joan L. Flynn
City Clerk
Enclosure: Agreement
JF:pe
G: fo1Iowup: agrmtltr/CoAging/j c
(Telephone: 714-536-5227)
LETTER OF TRANSMITTAL
Joan L. Flynn, City Clerk
Date: February 9, 2006
City of Huntington Beach
Re: Cooperative Project Contract Amendment
2000 Main Street, 2ND Floor
From: Ann Tobin
Huntington Beach, CA 92648
Orange County Sanitation District
WE ARE SENDING YOU x attached
❑ shop drawings ❑ prints
❑ plans ❑ copy of letter
❑ under separate cover the following:
❑ samples ❑ specifications
❑ ordinance ❑ other: figures
COPIES
I DATE OR NO.
DESCRIPTION
1
0208-1
Executed Contract Amendment
THESE ARE TRANSMITTED AS CHECKED BELOW:
❑ for review ❑ approved as submitted ❑ resubmit ` copies for approval
x for your file ❑ approved as noted ❑ submit_ copies for distribution
❑ as requested ❑ returned for corrections ❑ return with comments
❑ for review and signature ❑ other:
IF ENCLOSURES ARE NOT AS NOTED, KINDLY NOTIFY US AT ONCE
Signed--G✓�=
Ann Tobin, Engineer
714-593-7308
atobin@ocsd.com
ORANGE COUNTY SANITATION DISTRICT, P.O. Box 8127, Fountain Valley, CA 92728-8127
CITY OF HUNTINGTON BEACH s ,., J0
MEETING DATE: August 4, 2003 DEPARTMENT ID NUMBER: PW-03-048
Council/Agency Meeting Held: =,0-3
Deferred/Continued to:,,
❑ Approved ❑ Conditionally Approved ❑ Denied
City Clerk's Signature
Council Meeting Date: August 4, 2003
Department ID Number: PW-03-048-
w
CITY OF HUNTINGTON BEACH -
REQUEST FOR ACTION
SUBMITTED TO: HONORABLE MAYOR AND AND CITY COUNCIL MEMBERS
SUBMITTED BY: RAY SILVER, CITY ADM INISTRATORa4Z
PREPARED BY: ROBERT F. BEARDSLEY, DIRECTOR OF PUBLIC
SUBJECT: APPROVE CONTRACTS CP-0207 AND CP-0208 BETWEEN THE
ORANGE COUNTY SANITATION DISTRICT AND THE CITY FOR
THE COOPERATIVE PROJECTS PROGRAM
Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s)
Statement of Issue: To be eligible for grant funding, the City is required to enter into an
agreement with the Orange County Sanitation District (District) for the FY 2003/04
Cooperative Projects Program.
Funding Source: No funding is required for the agreement. Funds in the amount of
$100,000 are available from the Sewer Service Charge Fund, Professional Services Account
51185201.69365 for the first phase of each of the projects.
Recommended Action: Motion to
Approve and authorize the Mayor and City Clerk to execute the Orange County Sanitation
District Cooperative Projects Program Contract Nos. CP-0207 and CP-0208.
Alternative Action(s):
Reject the contracts with the Orange County Sanitation District Cooperative Projects
Program and direct staff on how to proceed with the projects. This action would result in the
loss of up to $1,874,063 in potential grant funds.
Analysis: The District's Cooperative Projects Program provides cities that operate within its
service area an opportunity to receive up to 50% of project funds from the District. The
benefit of a project is to reduce potential inflow of surface water and infiltration of
G:\R C A\2003\03-048 August 4 Krieger (OCSD Agreements).doc -2� 1
7/21/2003 4:27 PM 1E 8
REQUEST FOR ACTION
MEETING DATE: August 4, 2003 DEPARTMENT ID NUMBER: PW-03-048
groundwater into the District's collection system, thus limiting the amount of excess water
flowing into the treatment plant.
In November 2002, the City submitted two Orange County Sanitation District Cooperative
Projects Program grant applications. The Speer/McFadden project (Attachment 1) is for the
elimination of infiltration by rehabilitating over 14,500 lineal feet of sewer mains. The
Alabama Inflow project (Attachment 2) will mitigate inflow into the sewer system from four
existing storm drain catch basins located on Alabama Street between Hartford Avenue and
Joliet Avenue.
The City was successful in obtaining both grants and now Council authorization is required to
proceed with the first phase of the process. The District requires the City Council to approve
the submittal of the projects by entering into the Cooperative Projects Program contracts.
This year's program will reimburse the Speer/McFadden infiltration project up to $749,063 of
the total project cost estimated at $1,498,126 and the Alabama inflow project up to
$1,125,000 of the total project cost estimated at $2,250,000. The first phase of the program
will reimburse each project up to $50,000, an estimated fifty percent, for the cost of
conducting the required flow monitoring to determine the cost/benefit ratio. If the results of
the monitoring determine that the cost/benefit ratio is not acceptable to the District, the
contract will be considered fulfilled and terminated. However, should the results indicate an
acceptable cost/benefit to the District, the District will allow the City to commence with the
second phase of the projects and provide a reimbursement of up to $699,063 and
$1,075,000, respectively for the actual design and construction. Prior to commencement of
the second phase of either project, staff will seek authorization from the City Council to
proceed.
Public Works Commission Review: Not required.
Environmental Status: Not applicable.
Attachment(s):
1. Location Map for McFadden/ Speer Rehabilitation Project
2. Location Map for Alabama Rehabilitation Project
3. Contract No. CP-0207 (2-copies)
4. 1 Contract No. CP-0208 (2-copies
RCA Author: SEK
G:1R C A12003103-048 August 4 Krieger (OCSD Agreements).doc a
7/21/2003 4:27 PM
ATTACHMENT #1
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LOCATION MAP
MCFADDEN LIFT STATION TRIBUTARY AREA
CITY OF HUNTINGTON BEACH ps
DEPARTMENT OF PUBLIC WORKS
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LOCATION MAP
SPEER LIFT STATION TRIBUTARY AREA
CITY OF HUNTINGTON BEACH
DEPARTMENT OF PUBLIC WORKS
ATTACHMENT #2
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ALABAMA TRIBUTARY AREA
CITY OF HUNTINGTON BEACH
DEPARTMENT OF PUBLIC WORKS
ATTACHMENT #3
Phone:
(714) 962-2411 ;
fax:
(7141962-0356 y
www.ocsd.com
mailing address:
P.O. Box 8127
Fountain Valley, CA
92728-8127
street address:
10844 Ellis Avenue
Fountain Valley, CA
92708-7018
Member
Agencies ,
Cities
Anaheim
Brea s;
Buena Park
Cypress
Fountain Valley
Fullerton 'r
Garden Grove
Huntington Beach
Irvine >'
La Habra
La Palma '
Los Alamitos
Newport Beach k
Orange
Placentia
Santa Ana
Seal Beach
Stanton
Tustin
Villa Park
Yorba Linda
oty, of Orange 1
] IrY blstricts
costa Mesa
Midway City
Wo-or blstricts
Irvine Ranch
ORANGE COUNTY SANITATION DISTRICT
November 7, 2003
Todd Broussard
City of Huntington Beach
2000 Main Street
Huntington Beach, CA 92648
SUBJECT: Cooperative Projects Program Contract No. 0207
Enclosed please find an executed copy of Cooperative Projects Program
Contract No. 0207 for your files.
Please call me at (714) 593-7308, if you have any questions.
Ann Tobin, P.E.
Engineer
AT:sa
EDMS 003758342
Enclosure
To maintain world -class leadership in wastewater and water resource management.
Contact No. CP-0207
ORANGE COUNTY SANITATION DISTRICT
COOPERATIVE PROJECTS PROGRAM CONTRACT
RECITALS
WHEREAS, this Contract is entered into on , 2003 by
and between the Orange County Sanitation District { reinafter referred to as
"DISTRICT") whose address is P_O. Box 8127, FountalrYValley, California 92728,
and.the City of Huntington Beach (hereinafter referred to as "AGENCY")- and
WHEREAS, DISTRICT is a duly organized County Sanitation District,
existing pursuant to the County Sanitation District Act, California Health and
Safety Code section 4700, et seq., providing for the ownership, operation, and
maintenance of wastewater collection, treatment, and disposal facilities within
Orange County, California, and
WHEREAS, DISTRICT implemented a Cooperative Projects Program to
co -fund wastewater projects sponsored by agencies located within DISTRICT's
service area. DISTRICT's Board of Directors has the authority to enter into
Cooperative Projects Program contracts to implement the program. DISTRICT's
Board of Directors has authorized a contract with AGENCY for the project
described in Exhibit "A" (Project Description/Statement of Work, hereinafter the
"Project"), attached hereto and by reference made a part of this Contract; and .
WHEREAS, AGENCY has met the requirements for receipt of Cooperative
Projects Program Funds as set forth in AGENCY'S Cooperative Projects
Program Application.
NOW THEREFORE, the parties agree as follows:
AGREEMENT
1. AUDIT - AGENCY shall at least once every year, or within two (2) years of
the termination of this Contact if the term is less than two (2) years, be
subject to an audit by DISTRICT, or its authorized representative, to
determine if the revenues received by AGENCY were appropriately spent
for the Project described in Exhibit "A". DISTRICT shall coordinate such
audit through AGENCY'S audit staff. If an amount is found to be
inappropriately expended, DISTRICT may withhold revenue from
AGENCY in the amount equal to the amount that was inappropriately
expended. Such withholding shall not be construed as DISTRICT's sole
remedy and shall not relieve AGENCY of its obligation to perform under
the terms of this Contract.
2. GREASE ORDINANCE - AGENCY agrees to adopt, by ordinance, the
California Plumbing Code, 2001 . Edition, as amended, including
1
specifically, bui not limited to, Chapter 10 and Appendix H, as a waste
pretreatment/grease trap regulation.
In the event that AGENCY has not or elects not to adopt the California
Plumbing Code, 2001 Edition, as amended, it shall adopt an ordinance
specifically including the same provisions as are set forth in the California
Plumbing Code, 2001 Edition, as amended, Chapter 10 and Appendix H.
This ordinance shall be in effect prior to completion of the Project and final
payment by DISTRICT.
3. WATER CONSERVATION BMP - AGENCY agrees to adopt the Best
Management Practices (BMP) for water conservation, more particularly
described in Exhibit "D" (Water Conservation - Best Management
Practices) attached hereto and by reference made a part of this Contract.
4. SEWER MAINTENANCE PROGRAM - AGENCY agrees to adopt a sewer
maintenance program in accordance with its Sewer System Management
Plan (SSMP) Development Plan and Schedule (DP&S), which was
required to be submitted to the Santa Ana Regional Water Quality Control
Board on or before September 30, 2002. AGENCY shall submit a copy of
the SSMP DP&S to DISTRICT within 30 days of the date first written
above. AGENCY shall perform routine sewer cleaning and hotspot
cleaning to remove debris from the sewers to minimize opportunities for
blockages and spills. The program shall include, at a minimum, routine
cleaning of sewers 12 inches in diameter or less every 18 months and
sewers 15 inches in diameter or greater, every five (5) years.
5. TERM - The term of this Contract is from date of contract execution by
both parties through completion of the Project or May 31, 2005, whichever
occurs first unless terminated earlier as provided for in Paragraph 6 below.
All Project deliverables and requests for reimbursement must be received
by District by June 30, 2005. Failure to meet this deadline will result in
forfeiture of Cooperative Projects Program funding, provided, however,
that in the event that AGENCY is unable to complete the Project within the
term required herein due to unforeseen or unavoidable circumstances, or
by mutual agreement by both AGENCY and DISTRICT, DISTRICT may
extend the term of this Contract for an additional period of up to 6 months
subject to approval by DISTRICT's General Manager. Such extension
shall be made only by written agreement signed by both parties hereto.
Any extensions beyond 6 months may be approved only by DISTRICT's
Board of Directors.
6. TERMINATION - In the event that any party fails to comply with any term
or condition of this Contract, or fails to provide the services in the manner
agreed upon by the parties, including, but not limited to, the requirements
as set forth in Exhibit A, and Exhibit "C" (Project Milestone Schedule),
attached hereto and by reference made a part of this Contract, the failure
shall constitute a material breach of this Contract. The non -breaching
2
oartv shall h9ve the sole and exclusive ootifeither to notify the
breaching party that it must cure this breach within 15 days or provide
written notification of its intention to terminate this Contract upon 30 days
written notice. Notification shall be provided in the manner set forth in
Paragraph 23 below. Termination shall not be the exclusive remedy of the
non -breaching parry. The non -breaching party shall have the right to seek
any and all remedies provided by law. DISTRICT reserves the right to
terminate this Contract without cause and shall reimburse AGENCY for
actual costs incurred in performance of this Contract through the effective
date of termination if DISTRICT terminates this Contract without cause.
DISTRICT may terminate this Contract at any time, without cause, upon
giving AGENCY 30 days written notice.
7. INSURANCE_ - Prior to the start of this Contract, AGENCY shall furnish
evidence of standard form of commercial or comprehensive general
liability insurance with a combined single limit (general and automotive) of
One Million Dollars ($1,000,000.00). AGENCY shall maintain such
coverage during the term of this Contract and any extensions thereof_
AGENCY shall require any Contractor performing services funded by this
Contract to also provide evidence of standard form commercial or
comprehensive general liability insurance for any Project requiring work to
be performed in a public right-of-way. The policy shall have a combined
single limit of Two Million Dollars ($2,000,000.00) per occurrence for
bodily injury, including death, personal injury, property damage, and
products liability, with Five Million Dollars ($5,000,000.00) general policy
aggregate; or, alternatively Two Million Dollars ($2,000,000 00) aggregate
separate for this Contract. AGENCY shall require its contractor to
maintain such coverage during the duration of its Project work. DISTRICT
shall be named as an additional insured on each liability policy referred to
herein and 30 days advance written notice of modification or termination of
any such insurance shall be given by AGENCY to DISTRICT. Any
modification of the insurance provided shall be subject to pre -approval by
DISTRICT. If AGENCY, or its contractor, fails to maintain the required
insurance coverage, DISTRICT reserves the right to terminate this
Contract or purchase such additional insurance and bill AGENCY or
deduct the cost thereof from any payments owed to AGENCY. DISTRICT
shall have no obligation, however, to purchase additional insurance_
8. INDEMNIFICATION - AGENCY agrees to hold harmless, defend, and
indemnify DISTRICT, its officers, employees, agents, representatives, and
successors -in -interest against any and all loss, damage, cost, or expense
which DISTRICT, its officers, employees, agents, representatives, and
successors -in -interest may incur or be required to pay by reason of any
injury or property damage caused or incurred by AGENCY, its employees,
contractors, sub -agency's contractors, or agents in the performance of this
Contract, including but not limited to, any contract between Agency and
any third party for the performance of work as part of the Project. Sub-
agency means an agency, other than the AGENCY, that either performs
or hires contractor(s) to perform work on the Project.
3
9. PAYMENT
A. DISTRICT shall pay AGENCY a Firm Fixed Price of SEVEN
HUNDRED FORTY-NINE THOUSAND, SIXTY-THREE Dollars
($749,063.00) upon completion of the Project on a reimbursement
basis. Any funds not expended upon early Contract termination or
Contract completion shall revert back to the Cooperative Projects
Program. Payment of charges shall be made by DISTRICT to
AGENCY within 60 days after approval by DISTRICT of an itemized
invoice prepared and furnished by AGENCY to DISTRICT.
B. An invoice submitted to DISTRICT for payment must be prepared in
duplicate, on AGENCY letterhead, and list DISTRICT Contract
number, period covered by invoice, and AGENCY'S Employer
Identification Number and be submitted to: Orange County
Sanitation District, P.O. Box 8127, Fountain Valley, CA 92728.
Attn: Accounts Payable Department.
C. No funds shall be paid to AGENCY pursuant to this Contract, until
the Project, as set forth in Exhibit A, is completed and proof of
completion is provided to DISTRICT. If the Project as described in
Exhibit A is not completed and satisfactory proof of completion is
not provided to DISTRICT, no monies shall be due and payable to
AGENCY. Proof of completion shall include a Final Report
detailing the work that was done.
For closed circuit television monitoring ("CCTV") projects, proof of
completion shall also include a notarized letter from the City
Engineer, Public Works Director, or City Manager affirming that the
monitored sewers were constructed in or before 1960 and meet
each of the following criteria:
(1) Pipe material must be clay tile or glazed clay, asbestos
cement, uncoated concrete, or Orangeburg;
(2) Joint configuration with high risk (i.e., high inflow/infiltration
potential) must be hand mortared, packed joint with oakum -
asphaltic materials, jute, or other hand packed materials;
and
(3) Other high -risk materials must be approved by the
DISTRICT before the AGENCY commences work.
D. Additional Cooperative Projects Program Funds will not be
available to fund Project cost overruns. Any Project cost overruns
must be funded from other than the Cooperative Projects Program.
4
E. The Firm Fixed Price amount shall not exceed 50% of the total
Cooperative Projects Program funds applied to the Project as set
forth in Exhibit "A", Exhibit "B" (Project Cost Breakdown), and
Exhibit "C", attached hereto and by reference made part of this
Contract.
F. If, at the completion of the Project described in Exhibit "A", the
actual amount of Cooperative Projects Program Funds utilized in
performance of the project is less than the amount described in
Exhibit "B", the Firm Fixed Price amount reimbursed by DISTRICT
to AGENCY shall not exceed 50% of the total Project cost.
10. COMPLIANCE WITH APPLICABLE LAWS - AGENCY shall comply with
all federal, state, and local laws, ordinances, codes, and regulations and
orders of public authorities in the performance of this Contract. In any
contract that Agency issues to carry out the Project, Agency shall include
a provision that requires the contractor and any of its subcontractors to
comply with all federal, state, and local laws, ordinances, codes, and
regulations and orders of public authorities in the performance of this
Contract.
11. EMPLOYEES OF AGENCY
A. With regard to Project work, AGENCY shall be responsible for the
cost of regular pay to its employees, as well as cost of vacation,
vacation replacement, sick leave, severance pay, and pay for legal
holidays.
B. With regard to Project work, AGENCY shall pay all federal and
state payroll taxes for its employees and shall maintain worker's
compensation and liability insurance for each of its employees.
C. With regard to Project work, AGENCY, its officers, employees,
agents, or representatives shall in no manner be considered
employees or agents of DISTRICT nor shall AGENCY, its officers,
employees, agents, or representatives be entitled to or eligible to
participate in any benefits, privileges, or plans, given or extended
by DISTRICT to its employees.
12. OWNERSHIP - Title and full ownership rights to any products purchased
or developed under this Contract shall at all times remain with AGENCY.
13. NON-DISCRIMINATION - In the performance of this Contract, AGENCY
shall not discriminate in recruiting, hiring, promotion, demotion, or
termination practices on the basis of race, religious creed, color, national
origin, ancestry, sex, age, or physical handicap and shall comply with the
provisions of the California Fair Employment & Housing Act (Government
Code Section 12900, et seq.), the Federal Civil Rights Act of 1964 (P.L.
88-352) and all amendments thereto, Executive Order No. 11246 (30
5
Federal Register 12319), and all administrative rules and regulations
issued pursuant to said Acts and Order. AGENCY shall likewise require
each sub -agency to comply with this paragraph. In any contract that
Agency issues to carry out the Project, Agency shall include a provision
that requires the contractor and any of its subcontractors to comply with
the above -mentioned federal and state laws, regulations, and orders.
14. ASSIGNMENT - The rights granted hereby may not be assigned, sold,
licensed, or otherwise transferred by either party without the written
consent of the other, and any attempt by either party to do so shall be void
upon inception.
15. NON -EFFECT OF WAIVER - AGENCY'S or DISTRICT's failure to insist
upon the performance of any or all of the terms, covenants, or conditions
of this Contract, or failure to exercise any rights or remedies hereunder,
shall not be construed as a waiver or relinquishment of the future
performance of any such terms, covenants, or conditions or of the future
exercise of such rights or remedies.
16. ATTORNEY'S FEES - In the event any legal proceeding or action
(including arbitration) is filed in connection with the enforcement or
interpretation of this Contract, each party shall bear its own attorney's fees
and costs.
17. FORCE MAJEURE - Neither DISTRICT nor AGENCY shall be liable or
deemed to be in default for any delay or failure in performance under this
Contract or interruption of services resulting, directly or indirectly, from
acts of God, civil or military authority, acts of public enemy, war, strikes,
labor disputes, shortages of suitable parts, materials, labor, or
transportation, or any similar cause beyond the reasonable control of
DISTRICT or AGENCY.
18. SEVERABILITY - In the event that any one or more of the provisions
contained in this Contract shall for any reason be held to be unenforceable
in any respect by a court of competent jurisdiction, such holding shall not
affect any other provisions of this Contract, and this Contract shall then be
construed as if such unenforceable provisions are not a part hereof.
19. HEADINGS - Headings on the paragraphs of this Contract are for
convenience and reference only, and the words contained therein shall in
no way be held to explain, modify, amplify, or aid in the interpretation,
construction, or meaning of the provisions of this Contract.
20. DUPLICATE EXECUTION - This Contract is executed in duplicate. Each
signed duplicate shall have the force and effect of an original.
21. GOVERNING LAW - This Contract shall be construed and interpreted and
the legal relations created thereby shall be determined in accordance with
0
the laws of the State of California.
shall be Orange County, California.
Venue or resolution of any dispute
22. PRE -CONTRACT COSTS - Any costs incurred by AGENCY prior to
DISTRICT receipt of a fully executed Contract shall be incurred solely at
the risk of AGENCY. In the event that a formal contract is not executed,
DISTRICT shall not be liable for any amounts expended in anticipation of
a formal contract. Notwithstanding the foregoing, pre -contract cost
expenditures authorized by this Contract may, in the District's sole
discretion, be reimbursed in accordance with the cost schedule and
payment provision of this Contract.
23. NOTICES - Any notices from either party to the other shall be given in
writing to the attention of the persons listed below, or to other such
addresses or addressees as may hereafter be designated in writing for
notices by either party to the other. A notice shall be deemed received
when delivered, or three days after deposit in the U.S. Mail, postage
prepaid, whichever is earlier.
IF TO DISTRICT: Orange County Sanitation District
P.O. Box 8127
Fountain Valley, CA 92728-8127
Attn: Board Secretary
IF TO AGENCY: City of Huntington Beach
2000 Main Street
Huntington Beach, CA 92648
Attn: Todd Broussard
24. ENTIRE CONTRACT - This Contract represents the entire agreement
between the parties hereto with respect to the Cooperative Projects
Program Contract between AGENCY and DISTRICT, and there are no
understandings, representations, or warranties of any kind except as
expressly set forth herein. No waiver, alteration, or modification of any of
the provisions herein shall be binding on any party unless in writing and
signed by the party against whom enforcement of such waiver, alteration,
or modification is sought.
25. RECITALS - The Recitals above are hereby incorporated in this paragraph
as though fully set forth herein and each party to this Contract
acknowledges and agrees that such Party is bound, for purposes of the
Contract, by the same as though set forth in full in this section.
7
IN WITNESS VVHEREOF, the parties of this Contract have caused this
Contract to be duly executed on their behalf by their authorized representatives
on the date hereinabove.
ORANGE COUNTY SANITATION DISTRICT
IM
19
APPROVED AS TO FORM:
By �
District dounse
CITY OF HUNTINGTON BEACH
Attested By
CI
INITIATED AN
APPROVED BY
Director of Public Works
CITY OF HUNTINGTON/1
BEACH BY: (; .P 2 &AVA-M .
Mayor
APPROVED AS
TO FORM:
CityAtto-rneyO2 03 1,b3
REVIEWED AND
APPROVED BY:
City,Administrator
Exhibit A
Project Description/Statement of Work
EXHIBIT A: PROJECT DESCRIPTION
i STATEMENT OF WORK
Proiect Goals
As part of the recently completed Sewer Master Plan (SMP) a "desktop"
inflow and infiltration (1&1) study was performed to help the City identify
potential I&I problem areas. The study identified the sewers tributary to the
McFadden and Speer lift stations as potential sources for I&I in the City's
wastewater system and recommends further investigation and mitigation.
It is understood that I&I studies are generally performed by analyzing
measured wastewater flow data for the impact of wet weather conditions.
However, because of the lack of precipitation within the City during the
preparation of the SMP, the City's consultant estimated the potential impacts
of I&I in the City's sewer system utilizing available data such as inflow and
output of City sewer lift stations, as well as data from outside sources such as
the National Weather Service (NWS) rain gauges surrounding the City.
The 11,600 lineal feet of sewers that are upstream of the McFadden lift
station are tributary to the District's 15-inch Sewer (11-6) in Springdale Street,
are mostly residential and approximately 30-years-old. The 3,000 lineal feet
of sewers upstream of the Speer lift station are tributary to the District's 42-
inch Sewer (11-12) in Slater Avenue, are mostly commercial and light
industrial and approximately 20-years-old.
The City's goal would be to utilize a Standard Specifications for Public Works
Construction (Green Book) approved slip lining process to eliminate ground
water that infiltrates through the many joints of the approximate 14,600 lineal
feet of City -owned sewer mains.
The necessary slip line rehabilitation will increase the service carving
capacity and should completely eliminate the "clean" water currently being
treated by the DISTRICT's treatment plant for these areas.
From a construction standpoint, slip lining the sewer mains is the best
approach for either of these areas to achieve the City's goal. Normal
construction methods would be used in the McFadden tributary area since it
consists of mainly residential properties. However, construction work in the
Speer tributary area will most likely be accomplished during evening hours to
offset the typical working hours of the businesses in the area. Additionally,
utilizing the slip lining process for the aging sewer mains will add 40 to 50
years to the service life and will be the most cost effective and expeditious
process that will provide immeasurable benefit to the DISTRICT and the City.
The City's benefits would be:
1. Slip lining will prolong the life of the sewer mains and become more
resistant to potential failure related to settlement or earthquakes.
2. Routine maintenance will be allowed to continue.
3. Increased capacity in sewer mains will result due to a reduction in
infiltration and an increase in the Manning roughness coefficient.
4. Operation & Maintenance (O&M) costs will be reduced due to a
reduction in flow.
The DISTRICT'S benefits would be:
1. Increased capacity in the Springdale trunk sewer (11-6), Slater
Avenue Pump Station and the Slater trunk sewer (11-12).
2. Reduced O&M costs at the DISTRICT'S Slater pump station
because of the reduction in infiltration.
3. Reduced O&M costs at the DISTRICT'S treatment plant because of
the reduction in infiltration.
Both agencies could save future replacement and rehabilitation cost.
Obiectives
The infiltration of ground water in the sewer mains contributes to the build-up of
material deposits in the sewer system that help create dam like features that trap
floating debris which creates problems like sediment and grease build-ups or
blockages that interfere with wastewater flows. These blockages could then
interfere with the flow characteristics within the main and possibly cause
surcharging or eventual backups onto the streets if not properly mitigated.
Additionally, the DISTRICT has stated that its treatment facility is receiving
"clean" water from other Agencies mains upstream of their trunk mains, which in
turn increase its operational costs for treatment purposes. The rehabilitation of
these area's sewer mains by the slip ling process could significantly reduce the
output of "clean" water into the DISTRICT'S facility.
Scope of Work, Including al► Proiect Tasks
City scope of work will be at a minimum the following:
1. Conduct 7-day 1/I monitoring test to determine the extent of the 1/1 within the
system at each location.
2. Prepare plans and specifications
3. Award construction contract to:
a. Clean obstructions within the sewer mains.
b. Closed Circuit Television (CCTV) video all sewer mains, in order to
identify service lateral locations and if any repairs are needed.
c. Make point repairs.
d. Slip line the sewer mains with an approved method that will provide a new
pipe with an extended life of at least 40 years.
e. Re -open all active service laterals.
f. CCTV upon completion of slip lining for quality control and note any
laterals that show signs of infiltration, which could be addressed at a future
date.
g. Rehabilitate the manholes.
Proiect End Products and Deliverables
1. Pipes will no longer be susceptible to infiltration after slip lining by elimination
of all breaks and joints.
2. Stop surface settlement by stopping the infiltration of soil and bedding
material, which often accompanies infiltration.
4. A rehabilitated system of clean, maintainable sewer mains.
5. Locate and possibly eliminate all or most illegal connections into the sewer
system.
In addition the City of Huntington Beach agrees to or has completed the
following:
• Grease Ordinance- Adopted
• Water Conservation BMP- Adopted
• Sewer Master Plan- The City's most recent update is June 2002
• Flow Monitoring -The City agrees to conduct flow monitoring prior to any
construction as it relates to the District's CPP.
• Sewer Maintenance- The City agrees to maintain all sewers that have
been partially funded by the District's CPP per the City's sewer
maintenance program (see Attachment No. 3). --
Exhibit B
Project Cost Breakdown
EXHIBIT B: PROJECT COST BREAKDOWN
(Please include this page as part.of your
Cooperative Projects Program Application)
A. Please provide the following information regarding project funding:
What is your funding contribution? $ 74%063
When will your funding become available? 3 to 6 months
B. Please provide the following Project Cost by Category Information:
PROJECT COST BY FUNDING CATEGORY AMOUNT
1. AGENCY funds available in FY2002-03 $ 749,063
2. Cooperative funds requested
3. Additional Project Co -Funding
4. Total Project Cost
$ 749,063
$ 0
$ 1,498,126
1 �P
Is the Cooperative Projects Program Funds request less than or ® ❑
equal to 50% of the Total Proposed Project Cost?
Is the Cooperative Projects Program Funds request less than or ❑
equal to 25% of the Total Proposed Project Cost?
Is the applicant willing to accept a low interest loan less than or
❑
equal to 50% of the Total Proposed Project Cost?
Is the applicant willing to accept a combination of a low
❑
interest loan and matching funds totaling less than or equal to
50% of the Total Proposed Project Cost?
Does the applicant have sufficient funds available to cover the
® ❑
total project cost, considering that the Cooperative Projects
Program Funds are available on a reimbursement -basis only?
Does the applicant have sufficient funds available to cover
® ❑
ANY costs increases, considering that increases in the
Cooperative Projects Program Fund will not be available?
C. Please list all funding sources other than the Cooperative Projects Program:
NON -COOPERATIVE PROJGRAM FUNDING SOURCE AMOUNT
1. City Sewer Fund $ 749,063
2.
3.
4.
TOTAL OTHER PROJECT CO -FUNDING: $ 749,063
D. As applicable, please list all project costs by cost element. Please provide as much detail
as practicable when detailing project costs. For example, please provide labor categories,
hourly rates, number of hours, etc. when defining labor costs. Please return this page as
part of your Project Application:
CAPITAL EQUIPMENT COSTS (PIPE, MANHOLE FRAME
AND COVER, ETC.)
1. *Slip line 8 inch VCP sewer
11,60011 @ $55/ l.f. and 2,9801.f. @ $110/ I.f.
2. Rehabilitate sewer manholes
445 v.f @ $175/ v.f.
3. Re -open active service laterals
300 each @ $75/ each and 50 each @ $110 each
4. Point Repair host pipe 5 to 10-feet deep
100 l.f. @ $230/ 11
5. **Flow monitoring
AMOUNT
$ 965,800
$ 77,875
$ 28,000
$ 23,000
$ 50,000
6. 22% Contingency including supplemental expenses attributed
to possible contractual changes during construction $ 251,829
TOTAL CAPITAL EQUIPMENT COSTS:
$ 1,396,504
*Includes: Mobilization and demobilization of equipment, cleaning, video taping (pre and post),
bypass pumping, traffic control, dewatering, grinding protruding service lateral. Cost
also includes work that will be completed at night due to commercial and light
industrial uses in the tributary area.
**Includes: Up to five (5) stations for 21 days, before and after rehabilitation and interim and
final report
1.
2.
3.
4.
1.
2.
3.
4.
DIRECT LABOR COSTS (including overhead and AMOUNT
benefits
Project Engineering 300 Labor hours x 50.78 $/hour = $ 15,234
Project Management 750 Labor hours x 53.33 $/hour = $ 39,998
Project Inspection 1000 Labor hours x 46.39 $/hour = $ 46,390
Labor hours x $/hour = $ 0
TOTAL DIRECT LABOR COSTS: $ 101,622
OTHER DIRECT LABOR COSTS, INCLUDING SUB- AMOUNT
AGENCIES:
$
TOTAL OTHER DIRECT LABOR COSTS: $
ADMINISTRATIVE COSTS: (Specify methodology
for costs, i.e. % of project costs, actual cost
breakdown etc.) $
TOTAL PROJECT COST: $ 1,498,126
Please note that the Total Project Cost reflected in subsections B and D, above should be
consistent.
Exhibit C
Project Milestone Schedule
EXHIBIT C: PROJECT MILESTONE SCHEDULE
MILESTONE
COMPLETION DATE
Task 1. — DISTRICT Awards Grant
June 2003
Task 2. —1/1 Testing*
April 2004
Task 3. — AGENCY Acceptance
May 2004
Task 7. — Interim Report Submitted
September 2004
Task 9. — Final Report Submitted
May 2005
2003 2004 2005
PROJECT TASK
"
¢
"'
O
O
z
A
Task 1-
DISTRICT
Award
Grant
Task 2-
UI testing*
Task 3-
AGENCY
Acceptanc
e
Task 4-
Project
tt
Design
Task 5-
Contractor
Selection
Task 6-
Slip -line
Sewers
Task 7-
Interim
Report
Submitted
Task 8-
AGENCY
Acceptanc
e
Task 9-
Final
Report'
Submitted
*Due to the instability of precipitation, 1/1 testing will be accomplished between April
2003 and April 2004. Once significant data can be accumulated the City will submit
data to the District for their cost-effective analysis, then the schedule will be modified
depending on the results of same.
Exhibit D
Water Conservation - Best Management Practices
EXHIBIT I OF THE MOU
Adopted September 30, 1997
California Urban Water Conservation Council
455 Capitol Mall, Suite 705
Sacramento, CA 95814
Phone: 916-552-5885
Fax: 916-552-2931
September 30, 1997
MMI
WATER SURVEY PROGRAMS FOR SINGLE-FAMILY RESIDENTIAL
AND MULTI -FAMILY RESIDENTIAL CUSTOMERS
Implementation
Implementation shall consist of at least the following actions:
a) Develop and implement a strategy targeting and marketing water use surveys to
single-family residential and multi -family residential customers.
b) Directly contact via letter or telephone not less than 20% of single-family
residential customers and 20% of multi -family residential customers each
reporting period.
c) Surveys shall include indoor and outdoor components, and at minimum shall have
the following elements:
Indoor
i) Check for leaks, including toilets, faucets, and meter check
ii) Check showerhead flow rates, aerator flow rates, and offer to replace or
recommend replacement, as necessary
iii) Check toilet flow rates and offer to install or recommend installation of
displacement device or direct customer to ULFT replacement program, as
necessary; replace leaking toilet flapper, as necessary
Outdoor
iv) Check irrigation system and timers
v) Review or develop customer irrigation schedule
Recommended but not required
vi) Measure currently landscaped area
vii) Measure total irrigable area
d) Provide customer with evaluation results and water saving recommendations;
leave information packet with customer.
e) Track surveys offered. surveys completed, survey results, and survey costs.
0 BMP 1 9
WATER SURVEY PROGRAMS FOR SINGLE-FAMILY RESIDENTIAL
AND MULTI -FAMILY RESIDENTIAL CUSTOMERS
lm lementation Schedule
a) Agencies signing the MOU prior to December 31. 1997. implementation small
commence no later than July 1, 1998.
b) Agencies signing the MOU or becoming subject to the MOU after December 3 1.
1997. implementation shall commence no later than July I of the year folloµ MO the
year the agency signed or became subject to the MOU. 4
c) Agencies shall develop and implement a strategy targeting and marketing water use
suryevs to single-family residential and multi -family residential customers by the end
of the first reporting period following the date implementation was to commence.
d) The coverage requirement for this BMP, as specified in Section C of this Exhibit,
shall be realized within 10 years of the date implementation was to commence.
Coverage Requirements
a) Not less than 15% of single-family residential accounts to receive water use surveys
within 10 years of the date implementation was to commence.
b) Not less than 15% of multi -family residential units to receive water use surveys
within I0 years of the date implementation was to commence.
Requirements for Documenting BMP Implementation
a) Number of single-family residential accounts in service area.
b) Number of multi -family residential accounts in service area.
c) Number of single-family residential surveys offered during reporting period.
d) Number of single-family residential sun-eys completed during reporting period
e) ~`lumber of multi -family residential surveys offered during reporting period.
f) Number of multi -family residential surveys completed during reporting period.
- 2 -
T
WATER SURVEY PROGRAMS FOR SINGLE-FAMILY RESIDENTIAL
AND MULTI -FAMILY RESIDENTIAL CUSTOMERS
Criteria to Determine BMP Implementation Status
a) Agency has developed and implemented a strategy targeting and marketing water use
surveys to single-family residential and multi -family residential customers by the end
of the first reporting period following the date implementation was to commence.
b) Agency has directly contacted not less than 20% of single-family residential accounts
and 20% of multi -family residential units during period being reported.
c) Agency is on schedule to complete surveys for 15% of single-family residential
accounts and 15% of multi -family units within 10 years of the date implementation
was to commence. Agencies will receive credit against the coverage requirement for
previously completed residential water use surveys according to the following
schedule:`
% Credit
Before 1990 0.0%
1990
12.5%
1991
25.0%
1992
37.5%
1993
50.0%
1994
62.5%
1995
75.0%
1996
87.5%
1997
100.00/0
d) Agencies will be considered on track if the percent of single-family accounts and the
percent of multi -family accounts receiving water use surveys equals or exceeds the
following: 1.5% by end of first reporting period following date implementation to
commence; 3.6% by end of second reporting period, 6.3% by end of third reporting
period; 9.6% by end of fourth reporting period, and 13.5% by end of fifth reporting
period.
In its study "What is the Reliable Yield from Residential Home Water Survey Programs: The Experience of
LADWP" (AWWA Conf. Proceedings. 1995). A g N Technical Services, Inc., found that the average level of
savings from home water surveys decreased over time, reaching about 50% of initial yield by the fourth year
following the survey, on average. The above decay schedule used for crediting past surveys utilizes these
findings to recognize and account for the limited persistence of water savings over time from home water use
-3-
BMP 9
WATER SURVEY PROGRAMS FOR SINGLE-FAMILY RESIDENTIAL
AND MULTI -FAMILY RESIDENTIAL CUSTOMERS
Water Savings Assumptions
Pre-1980
Construction
Low -flow showerhead retrofit
7.2 gcd
Toilet retrofit (five year life)
1.3 gcd
Leak repair
0.5 gcd
Landscape survey (outdoor use reduction)
10%
surveys.
Post-1980
Construction
2.9 gcd
0.0 gcd
0.5 gcd
10%
-4-
BMP 2
RESIDENTIAL PLUMBING RETROFIT
Implementation
Implementation shall consist of at least the following actions:
a) Identify single-family and multi -family residences constructed prior to 1992.
Develop a targeting and marketing strategy to distribute or directly install high -
quality, low -flow showerheads (rated 2.5 gpm or less), toilet displacement devices (as
needed), toilet flappers (as needed) and faucet aerators (rated 2.2 gpm or less) as
practical to residences requiring them.
b) Maintain distribution and/or direct installation programs so that devices are
distributed to not less than 10% of single-family connections and multi -family units
each reporting period, or require through enforceable ordinance the replacement of
high -flow showerheads and other water using fixtures with their low -flow
counterparts, until it can be demonstrated in accordance with Section E of this Exhibit
that 75% of single-family residences and 75% of multi -family units are fitted with
high -quality, low -flow showerheads.
c) Track the type and number of retrofits completed, devices distributed. and program
costs.
Implementation Schedule
a) Agencies signing the MOU prior to December 31. 1997, implementation shall
commence no later than July 1, 1998.
b) Agencies signing the MOU or becoming subject to the MOUafter December 31,
1997. implementation shall commence no later than July 1 of the year following the
year the agency signed or became subject to the MOU.
c) Agencies shall develop and implement a strategy targeting the distribution and/or
installation of high -quality, low -flow plumbing devices to single-family residential
and multi -family residential customers by the end of the first reporting period
following the date implementation was to commence.
d) An agency may elect to discontinue its device distribution programs without filing a
formal budget or cost-effectiveness exemption when it can demonstrate that 75% of
its single-family residences and 75% of its multi -family units constructed prior to
1992 are fitted with high -quality, low -flow showerheads.
BMP 2
RESIDENTIAL PLUMBING RETROFIT
Coverage Requirements
a) Plumbing device distribution and installation programs to be maintained at a level
sufficient to distribute high -quality, low -flow showerheads to not less than 10% of
single-family residences and 10% of multi -family units constructed prior to 1992
each reporting period; or the enactment of an enforceable ordinance requiring the
replacement of high -flow showerheads and other water use fixtures with their low -
flow counterparts.
b) Plumbing device distribution and installation programs to be operated until it can be
demonstrated in accordance with Section E of this Exhibit that 75% of single-family
residences and 75% of multi -family units are fitted with high -quality, low -flow
showerheads.
Requirements for Documenting BMP Implementation
a) The target population of pre-1992 single-family residences and multi -family units to
be provided showerheads and other water saving devices.
b) The number of showerhead retrofit kits distributed during previous reporting period.
c) The number of device retrofits completed during the previous reporting period.
d) The estimated percentage of pre-1992 single-family residences and multi -family units
in service area fitted with low -flow showerheads.
Criteria to Determine BMP Implementation Status
a) Agency has developed and implemented a strategy targeting and marketing water use
surveys to single-family residential and multi -family residential customers by the end
of the first reporting period following the date implementation was to commence.
b) Agency has tracked the type and number of retrofits completed, devices distributed,
and program costs.
-2-
BMP 2
RESIDENTIAL PLUMBING RETROFIT
c) Agency EITHER
�.
i) has distributed or directly installed high -quality. low -flow showerheads and other
low -flow plumbing devices to not less than 10% of single-family residences and
10% of multi -family units constructed prior to 1992 during the reporting period;
and/or has enacted an ordinance requiring the replacement of high -flow
showerheads and other water use fixtures with their low -flow counterparts.
ii) can demonstrate through customer surveys with 95% statistical confidence and a
f10% error that 75% of single-family residences and 75% of multi -family units
constructed prior to 1992 are fitted with low -flow showerheads.
Water Savings Assumptions
Low -flow showerhead retrofit
Toilet retrofit (five year life)
Pre-1980
Construction
7.2 gcd
13 gcd
Post-1980
Construction
2.9 gcd
0.0 gcd
-3-
SMP 3
SYSTEM WATER AUDITS, LEAK DETECTION AND REPAIR
Implementation
Implementation shall consist of at least the following actions:
a) Annually complete a prescreening system audit to determine the need for a full-scale
system audit. The prescreening system audit shall calculated as follows:
i) Determine metered sales;
ii) Determine other system verifiable uses;
iii) Determine total supply into the system;
iv) Divide metered sales plus other verifiable uses by total supply into the system. If
this quantity is less than 0.9, a full-scale system audit is indicated.
b) When indicated, agencies shall complete water audits of their distribution systems
using methodology consistent with that described in AWWA's "Water Audit and
Leak Detection Guidebook."
c) Agencies shall advise customers whenever it appears possible that leaks exist on the
customer's side of the meter; perform distribution system leak detection when
warranted and cost-effective; and repair leaks when found.
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997, implementation shall
commence no later than July 1, 1998.
b) Agencies signing the MOU or becoming subject to the MOU after December 31,
1997, implementation shall commence no later than July 1 of the year following the
year the agency signed or became subject to the MOU.
Coverage Requirements
a) Agency shall maintain an active distribution system auditing program.
b) Agency shall repair identified leaks whenever cost-effective.
SYSTEM WATER AUDITS, LEAK DETECTION AND REPAIR
Requirements for Documenting BMP Implementation
a) Prescreening audit results and supporting documentation;
b) Maintain in-house records of audit results or the completed AWWA Audit
Worksheets for each completed audit period.
Criteria to Determine BMP Implementation Status
a) Agency has annually completed a pre-screening distribution system audit.
b) Agency has conducted a full system audit consistent with methods described by
AWWA's "Manual of Water Supply Practices, Water Audits and Leak Detection"
whenever indicated by a pre-screening audit.
Water Savings Assumptions
Unaccounted water losses assumed to be no more than 10% of total water into the water
supplier's system.
-2-
BMP 4
METERING WITH COMMODITY RATES FOR ALL NEW CONNECTIONS
AND RETROFIT OF EXISTING CONNECTIONS
Implementation
Implementation shall consist of at least the following actions:
a) Requiring meters for all new connections and billing by volume of use
b) Establishing a program for retrofitting existing unmetered connections and billinc, by
volume of use.
c) Identifying intra- and inter -agency disincentives or barriers to retrofitting mixed use
commercial accounts ,%ith dedicated landscape meters, and conducting a feasibility
study to assess the merits of a program to provide incentives to switch mixed use
accounts to dedicated landscape meters.
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997, implementation shall
commence no later than July 1, 1999.
b) Agencies signing the MOU or becoming subject to the MOU after December 31,
1997, implementation shall commence no later than July 1 of the second year
following the year the agency signed or became subject to the MOU.
c) A plan to retrofit and bill by volume of use existing unmetered connections to be
completed by end of the first reporting period following the date implementation was
to commence.
d) A feasibility study examining incentive programs to move landscape water uses on
mixed -use meters to dedicated landscape meters to be completed by end of the first
reporting period following the date implementation was to commence.
Coverage Requirements
100% of existing unmetered accounts to be metered and billed by volume of use within
10 years of date implementation was to commence.
METERING WITH COMMODITY RATES FOR ALL NEW CONNECTIONS
AND RETROFIT OF EXISTING CONNECTIONS
Requirements for Documenting BMP Implementation
a) Confirmation that all new connections are metered and are being billed by volume of
use.
b) Number of unmetered accounts in the service area. For the purposes of evaluation.
this shall be defined as the baseline meter retrofit target, and shall be used to calculate
the agencies minimum annual retrofit requirement.
c) Number of unmetered connections retrofitted during the reporting period.
d) Number of CII accounts with mixed -use meters.
e) Number of CIi accounts with mixed -use meters retrofitted with dedicated irrigation
meters during reporting period.
Criteria to Determine BMP Implementation Status
a) Agency with existing unmetered connections has completed a meter retrofit plan by
end of first reporting period following the date implementation was to commence.
b) Agency has completed a feasibility study examining incentive programs to move
landscape water uses on mixed -use meters to dedicated landscape meters by end of
first reporting period following the date implementation was to commence.
c) Agency with existing unmetered connections is on track to meter these connections
within 10 years of the date implementation was to commence. An agency will be
considered on track if the percent of unmetered accounts retrofitted with meters
equals or exceeds the following: 10% by end of first reporting period following date
implementation to commence; 24% by end of second reporting period; 42% by end of
third reporting period; 64% by end of fourth reporting period; and 90% by end of fifth
reporting period.
Water Savings Assumptions
Assume meter retrofits will result in a 20% reduction in demand by retrofitted accounts.
-2-
BMP 5
LARGE LANDSCAPE CONSERVATION PROGRAMS AND INCENTIVES
Implementation
Implementation shall consist of at least the following actions:
Customer Support, Education and Assistance
a) Agencies shall provide non-residential customers with support and incentives to
improve their landscape water use efficiency. This support shall include. but not be
limited to, the following:
Accounts with Dedicated Irrigation Meters
a) Identify accounts with dedicated irrigation meters and assign ETo-based water use
budgets equal to no more than 100% of reference evapotranspiration per square foot
of landscape area in accordance with the schedule given in Section B of this Exhibit.
b) Provide notices each billing cycle to accounts with water use budgets showing the
relationship between the budget and actual consumption in accordance with the
schedule given in Section B of this Exhibit; agencies may choose not to notify
customers whose use is less than their water use budget.
CommerciaVIndustriaUInstitutional Accounts with Mixed -Use Meters or Not Metered
a) Develop and implement a strategy targeting and marketing large landscape water use
surveys to commercial/industrial/institutional (CII) accounts with mixed -use meters.
Each reporting period, directly contact via letter or telephone not less than 20% of CII
accounts with mixed -use meters and offer water use surveys. (Note: CII surveys that
include both indoor and outdoor components can be credited against coverage
requirements for both BMP 5 and BMP 9.)
b) Unmetered service areas will actively market landscape surveys to existing accounts
with large landscapes, or accounts with landscapes which have been determined by
the purveyor not to be water efficient.
c) Offer the following measures when cost-effective:
i) Landscape water use analysistsurveys
ii) Voluntary water use budgets
iii) Installation of dedicated landscape meters
BMP 5
LARGE LANDSCAPE CONSERVATION PROGRAMS AND INCENTIVES
iv) Training (multi-lingual where appropriate) in landscape maintenance, irrigation
system maintenance, and irrigation system design.
v) Financial incentives to improve irrigation system efficiency such as Ioans. rebates.
and grants for the purchase and/or installation of water efficient irrigation
systems.
vi) Follow-up water use analyses/surveys consisting of a letter, phone call, or site
visit where appropriate
d) Survey elements will include: measurement of landscape area; measurement of total
irrigable area; irrigation system check, and distribution uniformity analysis; review or
develop irrigation schedules, as appropriate; provision of a customer survey report
and information packet.
e) Track survey offers, acceptance, findings, devices installed, savings potential, and
survey cost.
New or Change of Service Accounts
Provide information on climate -appropriate landscape design, efficient irrigation
equipment/management to new customers and change -of -service customer accounts.
Recommended
a) Install climate appropriate water efficient landscaping at water agency facilities, and
dual metering where. appropriate.
b) Provide customer notices prior to the start of the irrigation season alerting them to
check their irrigation systems and make repairs as necessary. Provide customer
notices at the end of the irrigation season advising them to adjust their irrigation
system timers and irrigation schedules.
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997, implementation shall
commence no later than July 1, 1999.
b) Agencies signing the MOU or becoming subject to the MOU after December 31,
1997. implementation shall commence no later than July i of the second year
following the year the agency signed or became subject to the MOU.
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r
BMP 5
LARGE LANDSCAPE CONSERVATION PROGRAMS AND INCENTIVES
c) Develop ETo-based water use budgets for all accounts with dedicated irrigation
meters by the end of the second reporting period from the date implementation was to
commence.
d) Develop and implement a plan to target and market landscape water use surveys to
CII accounts with mixed -use meters by the end of the first reporting period from the
date implementation was to commence.
e) Develop and implement a customer incentive program by the end of the first
reporting period from the date implementation was to commence.
Coverage Requirements
a) ETo-based water use budgets developed for 90% of CII accounts with dedicated
irrigation meters by the end of the second reporting period from the date
implementation was to commence.
b) Not less than 20% of CII accounts with mixed -use meters contacted and offered
landscape water use surveys each reporting period.
c) Irrigation water use surveys completed for not less than 15% of CII accounts with
mixed -use meters within 10 years of the date implementation was to commence.
(Note: CII surveys that include both indoor and outdoor components can be credited
against coverage requirements for both BMP 5 and BMP 9.)
Requirements for Documenting BMP Implementation
Dedicated Landscape Irrigation Accounts
Agencies shall preserve water use records and budgets for customers with dedicated
landscape irrigation accounts for a period of not less than two reporting periods. This
information may be used by the CUWCC to verify the agency's reporting on this BMP .
a) Number of dedicated irrigation meter accounts.
b) Number of dedicated irrigation meter accounts with water budgets.
c) Aggregate water use for dedicated landscape accounts with budgets.
d) Aggregate budgeted water use for dedicated landscape accounts with budgets.
-3-
BMP 5
LARGE LANDSCAPE CONSERVATION PROGRAMS AND INCENTIVES
Mixed Use Accounts
a) Number of mixed use accounts
b) Number, type, and dollar value of incentives, rebates, and no, or low interest loans
offered to, and received by, customers.
c) Number of surveys offered
d) Number of surveys accepted
e) Estimated annual water savings by customers receiving surveys and implementing
recommendations.
Criteria to Determine BMP ImRiementation Status
a) Agency has developed water use budgets for 90% of accounts with dedicated irrigation
meters by end of second reporting period from date implementation was to commence.
b) Agency has implemented irrigation water use survey program for CII accounts with
mixed -use meters, and directly contacts and offers surveys to not less than 20% of
accounts each reporting period. (A program to retrofit mixed -use accounts with dedicated
landscape meters and assigning water use budgets. or a program giving mixed -use
accounts ETo-based budgets for irrigation uses satisfies this criterion.)
c) Agency is on track to provide water use surveys to not less than 15% of CII accounts
with mixed -use meters within 10 years of the date implementation was to commence.
Agency may credit 100% of the number of landscape water use surveys for CII accounts
with mixed -use meters completed prior to July.1, 1996, that have received a follow-up
inspection against'the coverage requirement," and 50% of surveys that have not received
follow-up inspections. Agency may credit 100% of the number of landscape water use
surveys completed for CII accounts with mixed -use meters after July 1, 1996 against the
coverage requirement. (A program to retrofit mixed -use accounts with dedicated
landscape accounts. or a program giving mixed -use accounts ETo-based budgets for
irrigation uses satisfy this criterion.)
d) An agency will be considered on track if the percent of CII accounts with mixed -use
meters receiving a landscape water use survey equals or exceeds the following: 1.5% by
end of first reporting period following date implementation to commence; 3.6% by end of
second reporting period; 6.3% by end of third reporting period; 9.6% by end of fourth
reporting period; and 13.5% by end of fifth reporting period. (A program to retrofit
mixed -use accounts with dedicated landscape accounts, or a program giving mixed -use
accounts ETo-based budgets for irrigation uses satisfy this criterion.)
-4-
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BMP 5'
LARGE LANDSCAPE CONSERVATION PROGRAMS AND INCENTIVES
e) Agency has implemented and is maintaining customer incentive program(s) for irrigation
equipment retrofits.
Water Savings Assumptions
Assume landscape surveys will result in a 15% reduction in demand for landscape uses
by surveyed accounts. .
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r-�
HIGH -EFFICIENCY WASHING MACHINE REBATE PROGRAMS
Implementation
Implementation shall consist of at least the following actions:
CUWCC Actions and Responsibilities
a) Within 6 months from the adoption of this BMP, the Council will develop interim
estimates of reliable water savings attributable to the use of high -efficiency washing
machines based on the results of the THELMA Study and other available data. Water
purveyors may defer implementing this BMP until the Council has adopted these
interim estimates.
b) Within two years from the adoption of this BMP, the Council will complete studies
quantifying reliable savings attributable to the use of high -efficiency washing
machines.
c) At the end of two years following the adoption of this BMP, the Council will appoint
a committee to evaluate the effectiveness of triggering high -efficiency washing
machine financial incentive programs operated by MOU signatories with programs
operated by energy service providers. This committee will consist of 2 group 1
representatives, 2 group 2 representatives, and the CUWCC Administrator or
Executive Director or his/her designee. This BMP will be modified by the appointed
committee to require agencies to implement financial incentive programs for high -
efficiency washing machines whenever cost-effective and regardless of the absence of
a program operated by an energy service provider if the committee concludes from
available evidence the following:
the CUWCC has verified that significant water savings are available from high -
efficiency washing machines;
0 there is widespread product availability; and
• financial incentive programs offered by energy service providers in California
have either not materialized, been largely discontinued or significantly scaled
back.
Water Purveyor Responsibilities
a) In conjunction with the CUWCC, support local, state, and federal legislation to
improve efficiency standards for washing machines.
HIGH -EFFICIENCY WASHING MACHINE REBATE PROGRAMS
b) If an energy service provider or waste water utility within the service territory is
offering a financial incentive for the purchase of high -efficiency washing machines.
then the water agency shall also offer a cost-effective financial incentive based on the
marginal benefits of the water savings. Incentive levels shall be calculated by using
methods found in A Guide to Customer Incentives for Water Conservation prepared
by Barakat and Chamberlain for the CUWA, CUWCC, and US EPA, February 1994.
A water purveyor is not required to implement a financial incentive program if the
maximum cost-effective rebate is less than $50.
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997, implementation shall
commence no later than July 1, 1999.
b) Agencies signing the MOU or becoming subject to the MOU after December 31,
1997, implementation shall commence no later than July 1 of the second year
following the year the agency signed or became subject to the MOU.
Coverage Requirements
Cost-effective customer incentive for the purchase of high -efficiency washing machine
offered if incentives are being offered by local energy service providers or waste water
utility.
Requirements for Documenting BMP Implementation
a) Customer incentives to purchase high -efficiency washing machines being offered by
local energy service providers, if any.
b) Customer incentives to purchase high -efficiency washing machines being offered by
agency, if any.
-2-
HIGH -EFFICIENCY WASHING MACHINE REBATE PROGRAMS
Criteria to Determine BMP Implementation Status
a) Agency has determined if energy service providers or waste water utilities operating
within service territory offer financial incentives for the purchase of high -efficiency
washing machines.
b) If energy service provider or waste water utility operating within agency's service
territory is offering financial incentives, agency has calculated cost-effective
customer incentive using methods found in A Guide to Customer Incentives for
Water Conservation prepared by Barakat and Chamberlain for the CUWA, CUWCC.
and US EPA, February 1994, and is offering this incentive to customers in service
territory.
Water Savings Assumptions
Not quantified at this time
-3-
BMP 7
PUBLIC INFORMATION PROGRAMS
Implementation
Implementation shall consist of at least the following actions:
a) Implement a public information program to promote water conservation and water
conservation related benefits.
b) Program should include, but is not limited to, providing speakers to employees,
community groups and the media; using paid and public service advertising; using
bill inserts; providing information on customers' bills showing use in gallons per day
for the last billing period compared to the same period the year before; providing
public information to promote water conservation practices; and coordinating with
other government agencies, industry groups, public interest groups, and the media.
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997, implementation shall
commence no later than July 1, 1998.
b) Agencies signing the MOU or becoming subject to the MOU after December 31,
1997, implementation shall commence no later than July 1 of the first year following
the year the agency signed or became subject to the MOU.
Coverage Requirements
Agencies shall maintain an active public information program to promote and educate
customers about water conservation.
Requirements for Documenting BMP Implementation
a) Number of public speaking events relating to conservation during reporting period
b) Number of media events relating to conservation during reporting period.
c) Number of paid or public service announcements relating to conservation produced or
sponsored during reporting period.
d) Types of information relating to conservation provided to customers.
e) Annual budget for public information programs directly related to conservation.
BMP 7
PUBLIC INFORMATION PROGRAMS
Criteria to Determine BMP Implementation Status
Agency has implemented and is maintaining a public information program consistent
with BMP Ts definition.
Water Savings Assumptions
Not quantified.
-2-
SCHOOL EDUCATION PROGRAMS
Implementation
Implementation shall consist of at least the following actions:
a) Implement a school education program to promote water conservation and water
conservation related benefits. -
b) Programs shall include working with school districts and private schools in the water
suppliers' service area to provide instructional assistance, educational materials, and
class -room presentations that identify urban, agricultural, and environmental issues
and conditions in the local watershed. Education materials shall meet the state.
education framework requirements, and grade appropriate materials shall be
distributed to grade levels K-3, 4-6, 7-8, and high school.
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997, implementation shall
commence no later than July 1, 1998.
b) Agencies signing the MOU or becoming subject to the MOU after December 31,
1997, implementation shall commence no later than July 1 of the first year following
the year the agency signed or became subject to the MOU.
Coverage Requirements
Agencies shall maintain an active school education program to educate students in
agencies' service areas about water conservation and efficient water uses.
Requirements for Documenting BMP Implementation
a) Number of school presentations made during reporting period.
b) Number and type of curriculum materials developed and/or provided by water
supplier, including confirmation that curriculum materials meet state education
framework requirements and are grade -level appropriate.
r^
SCHOOL EDUCATION PROGRAMS
c) Number of students reached.
d) Number of in-service presentations or teacher's workshops conducted during
reporting period.
e) Annual budget for school education programs related to conservation.
Criteria to Determine BMP Implementation Status
Agency has implemented and is maintaining a school education program consistent with
BMP 8's definition.
Water Savings Assumptions
Not quantified.
r--
CONSERVATION PROGRAMS FOR COMMERCIAL, INDUSTRIAL,
AND INSTITUTIONAL ACCOUNTS
Implementation
Implementation shall consist of at least the following actions:
a) Identify and rank commercial, industrial, and institutional customers according to use.
For purposes of this BMP, commercial, industrial, and institutional customers are
defined as follows:
Commercial Customers: any water use that provides or distributes a product or
service, such as hotels, restaurants, office buildings, commercial businesses or other
places of commerce. These do not include multi -family residences, agricultural users,
or customers that fall within the industrial or institutional classifications.
Institutional Customers: any water -using establishment dedicated to public service.
This includes schools, courts, churches, hospitals, and government facilities. All
facilities serving these functions are to be considered institutions regardless of
ownership.
Industrial Customers: any water users that are primarily manufacturers or processors
of materials as defined by the Standard Industrial Classifications (SIC) Code numbers
2000 through 3999.
b) Within one year of the adoption of this BMP, the CUWCC shall establish long-term
implementation targets for the replacement of high -water -using toilets with ULFTs in
the CII sector. Implementation targets will be based on the findings of the CUWCC
CII ULFT Water Savings Study.
EITHER
c) Implement a CII water -use survey and customer incentives program in accordance
with the description below.
OR
d) Achieve water use reductions in the CII equaling or exceeding the targets described
below.
CII Water Use Survey and Customer Incentives Program
Develop a customer targeting and marketing strategy to provide water use surveys and
customer incentives to commercial, industrial, and institutional accounts. Directly
contact (via letter, telephone, or personal visit) and offer water use surveys and customer
incentives to at least 10% of commercial, industrial, and institutional accounts on a
repeating basis. Water use surveys must include a site visit, an evaluation of all water-
CONSERVATION PROGRAMS FOR COMMERCIAL, INDUSTRIAL,
AND INSTITUTIONAL ACCOUNTS
using apparatus and processes. and a customer report identifying recommended
efficiency measures, their expected payback, and available agency incentives. Within
one year of a completed survey, follow-up via phone or site visit with customer regarding
facility water use and water saving improvements. Track customer contacts, customers
receiving surveys, follow-ups, and measures implemented. The method for crediting
water use surveys completed prior to the revision of this BMP is described in Section E
of this Exhibit.
CII Conservation Performance Targets
Implement programs to reduce water use by commercial, industrial, and institutional
accounts. by an amount equal to 10% of baseline use of commercial, industrial. and
institutional accounts in the agency's service area over a ten year period. The method for
calculating water savings is described in Section E of this exhibit. Baseline use is defined
as the use by commercial, industrial, and institutional accounts in 1989. Water purveyors
may justify to the CUWCC the use of an alternative baseline year.
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997, implementation shall
commence no later than July 1, 1999.
b) Agencies signing the MOU or becoming subject to the MOU after December 31,
1997, implementation shall commence no later than July 1 of the second year
following the year the agency signed or became subject to the MOU.
c) The coverage requirement for this BMP, as specified in Section C of this Exhibit,
shall be realized within 10 years of the date implementation was to commence.
Coverage Requirements
CII Water Use Survey and Customer Incentives Program
10% of commercial, industrial, and institutional customers to accept a water use survey
within 10 years of the date implementation is to commence.
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CONSERVATION PROGRAMS FOR COMMERCIAL, INDUSTRIAL,
AND INSTITUTIONAL ACCOUNTS
CII Conservation Performance Targets
Reduce water use by commercial, industrial, and institutional customers by an amount
equal to 10% of the use of baseline commercial, industrial, and institutional water use
within 10 years of the date implementation is to commence.
Requirements for Documenting BMP Implementation
The number of customers and amount of water use within the commercial, industrial, and
institutional customer classes.
CII Water Use Survey and Customer Incentives Program
a) The number of commercial, industrial, and institutional customers offered water use
surveys during the reporting period.
b) The number of new water use surveys completed during the reporting period.
c) The number of follow-ups completed during the reporting period.
d) The type and number of water saving recommendations implemented.
e) Incentive program budget and customer outlays.
CII Conservation Performance Targets
The estimated reduction in water use by commercial, industrial, and institutional accounts
due to agency programs, interventions, and actions. Agencies must document how
savings were realized and the method and calculations for estimating savings.
Criteria to Determine BMP Implementation Status
Agency has identified and ranked by water use its commercial, industrial, and
institutional accounts.
CONSERVATION PROGRAMS FOR COMMERCIAL, INDUSTRIAL,
AND INSTITUTIONAL ACCOUNTS
CII Water Use Survey and Customer Incentives Program
a) Agency has developed and implemented a strategy targeting and marketing water use
surveys to commercial. industrial, and institutional accounts by the end of the first
reporting period following the date implementation is to commence.
b) Agency is on schedule to complete surveys for 10% of commercial accounts, 10% of
industrial accounts, and 10% of institutional accounts within 10 years of the date
implementation is to commence. Agencies may credit 50% of the number of surveys
completed prior to July 1, 1996 that have not received follow-up verification of
implementation, and 100% of the number of surveys completed prior to July 1, 1996
that have received a follow-up survey. Agencies may credit 100% of the number of
surveys completed after July 1, 1996 against the coverage requirement.
c) Agencies will be considered on track if the percent of commercial, industrial, and
institutional accounts receiving a water use survey equals or exceeds the following:
0.5% by end of first reporting period following date implementation is to commence;
2.4% by end of second reporting period; 4.2% by end of third reporting period; 6.4%
by end of fourth reporting period; and 9.0% by end of fifth reporting period.
CII Conservation Performance Targets
a) Agency is on schedule to reduce water use by commercial, industrial, and institutional
accounts by an amount equal to 10% of baseline use (as defined in Section A of this
Exhibit) for commercial, industrial, and institutional accounts within 10 years of the
date implementation is to commence.
b) Agencies will be considered on track if estimated savings as a percent of baseline
water use equals or exceeds the following: 0.5% by end of first reporting period
following date implementation is to commence; 2.4% by end of second reporting
period; 4.2% by end of third reporting period; 6.4% by end of fourth reporting period;
and 9.0% by end of fifth reporting period.
c) Credited water savings must be realized through agency actions performed to increase
water use efficiency within the CII sector. Agencies may credit 100% of estimated
annual savings of interventions since 1991 that have been site verified, and 25% of
estimated annual savings of interventions that have not been site verified.
d) Agencies may claim the estimated savings for regulations, ordinances, or laws
intended to increase water use efficiency by the CII sector, subject to the review and
approval of the savings estimates by the CUWCC. To avoid double counting,
agencies justifying savings on the basis of rate structure changes may not claim
savings from any other actions undertaken by CII customers, third parties, or the
agency.
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CONSERVATION PROGRAMS FOR COMMERCIAL, INDUSTRIAL,
AND INSTITUTIONAL ACCOUNTS
Combined Targets
Agencies may choose different tracks for different CII customer classes, and will be
considered in compliance with this BMP if they are on track to meet each applicable
coverage requirement for each class. In addition, agencies may implement both tracks
for a given CII customer class, and will be considered in compliance with this BMP if the
percent of surveys completed and the percent of water savings realized, when added
together, equals or exceeds the applicable compliance requirement. For example, at the
end of the second reporting cycle an agency would be considered on track to meet the
coverage requirement if the percent of surveys completed and the percent of water
savings achieved, when added together, equaled or exceeded 2.4%. Agencies may
combine tracks only if they make a convincing demonstration that savings attributable to
counted surveys are not also included in their estimate of water savings for meeting the
water savings performance track.
Water Savings AssumRtions
Commercial water reduction results from Best Management Practices such as Interior and
Landscape Water Surveys, Plumbing Codes, and Other Factors but exclude Ultra Low
Flush Toilet Replacement. (Includes savings accounted for in other BMPs) Estimated
reduction in gallons per employee per day in year 2000 use occurring over the period
1980-2000: 12%.
Industrial water reduction results from Best Management Practices.. Waste Discharge Fee,
New Technology, Water Surveys, Plumbing Codes and Other Factors, but exclude Ultra
Low Flush Toilet Replacement. (Includes savings accounted for in other BMPs)
Estimated reduction in gallons per employee per day in year 2000 use occurring over the
period 1980-2000: 15%.
-5-
BMP 10
WHOLESALE AGENCY ASSISTANCE PROGRAMS
Implementation
Implementation shall consist of at least the following actions:
Financial Support
a) Wholesale water suppliers will provide financial incentives, or equivalent resources.
as appropriate and beneficial. to their retail water agency customers to advance water
conservation efforts and effectiveness.
b) All BMPs implemented by retail water agency customers which can be shown to be
cost-effective in terms of avoided cost of water from the wholesaler's perspective,
using CUWCC cost-effectiveness analysis procedures, will be supported.
Technical Support
Wholesale water agencies shall provide conservation -related technical support and
information to all retail agencies for whom they serve as a wholesale supplier. At a
minimum this requires:
c) Conducting or funding workshops addressing the following topics:
i) CUWCC procedures for calculating program savings, costs and cost-
effectiveness.
ii) Retail agencies' BMP implementation reporting requirements.
iii) The technical, programmatic, strategic or other pertinent issues and developments
associated with water conservation activities in each of the following areas:
ULFT replacement; residential retrofits; commercial, industrial and institutional
surveys; residential and large turf irrigation; and conservation -related rates and
pricing.
d) Having the necessary staff or equivalent resources available to respond to retail
agencies' technical and programmatic questions involving CUWCC's BMPs and their
associated reporting requirements.
BMP 10
WHOLESALE AGENCY ASSISTANCE PROGRAMS
Program Management
e) When mutually agreeable and beneficial, the wholesaler may operate all or any part
of the conservation -related activities which a given retail supplier is obligated to
implement under the BMP's cost-effectiveness test. The inability or unwillingness of
the wholesaler to perform this function, however, in no way relieves or reduces the
retailer's obligation to fully satisfy the requirements of all BMPs which are judged
cost-effective from the retailer's perspective.
Water Shortage Allocations
Wholesale agencies shall work in cooperation with their customers to identify and
remove potential disincentives to long-term conservation created by water shortage
allocation policies; and to identify opportunities to encourage and reward cost-effective
investments in long-term conservation shown to advance regional water supply reliability
and sufficiency.
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997, implementation shall
commence no later than July 1, 1999.
b) Agencies signing the MOU or becoming subject to the MOU after December 31,
1997, implementation shall commence no later than July 1 of the second year
following the year the agency signed or became subject to the MOU.
Coverage Requirements
a) Cost-effectiveness assessments completed for each BMP the agency is potentially
obligated to support. The methodology used will conform to CUWCC standards and
procedures, and the information reported will be sufficient to permit independent
verification of the cost-effectiveness calculations and of any exemptions claimed on
cost-effectiveness grounds.
b) Agency avoided cost per acre-foot of new water supplies. The methodology used will
conform to CUWCC standards and procedures, and the information reported will be
sufficient to permit independent verification of the avoided cost calculations.
-2-
BMP 10
WHOLESALE AGENCY ASSISTANCE PROGRAMS
c) The total monetary amount of financial incentives and equivalent resources provided
to retail members to. assist, or to otherwise support. the implementation of BMPs.
d) The total amount of verified water savings achieved by each wholesaler -assisted
BMP.
Requirements for Documenting BMP Implementation
a) The total monetary amount of financial incentives and equivalent resources provided
to retail members to assist, or to otherwise support, the implementation -of BMPs,
subtotaled by BMP.
b) The total amount of verified water savings achieved by each wholesaler -assisted
BMP.
Criteria to Determine BMP Implementation Status
a) Timely and complete reporting of all information as provided for above under
"Reporting and Record Keeping Requirements."
b) Offering workshops covering all topics listed above under "Technical Support."
c) Timely reconciliation of wholesaler and retailer BMP reports as provided for above
under `' BMP Reporting"
Water Savings Assumptions
Not quantified.
-3-
BMP 11
CONSERVATION PRICING
Implementation
Implementation methods shall be at least as effective as eliminating nonconserving
pricing and adopting conserving pricing. For signatories supplying both water and sewer
service, this BMP applies to pricing of both water and sewer service. Signatories that
supply water but not sewer service shall make good faith efforts to work with sewer
agencies so that those sewer agencies adopt conservation pricing for sewer service.
a) lyonconservina pricing provides no incentives to customers to reduce use. Such
pricing is characterized by one or more of the following components: rates in which
the unit price decreases as the quantity used increases (declining block rates):rates
that involve charging customers a fixed amount per billing cycle regardless of the
quantity used; pricing in which the typical bill is determined by high fixed charges
and low commodity charges.
b) Conservation pricing provides incentives to customers to reduce average or peak use,
or both. Such pricing includes: rates designed to recover the cost of providing
service; and billing for water and sewer service based on metered water use.
Conservation pricing is also characterized by one or more of the following
components: rates in which the unit rate is constant regardless of the quantity used
(uniform rates) or increases as the quantity. used increases (increasing block rates);
seasonal rates or excess -use surcharges to reduce peak demands during summer
months; rates based upon the long -run marginal cost or the cost of adding the next
unit of capacity to the system.
c) Adoption of lifeline rates for low income customers will neither qualify nor disqualify
a rate structure as meeting the requirements of this BMP.
CUWCC Rate Impact Study
Within one year of the adoption of this BMP revision, the CUWCC shall undertake a
study to determine the relative effect of conservation rate structure influence on
landscape and indoor water use. The study shall develop sample areas that incorporate
varying rate structure environments (e.g.. low. uniform commodity rates,; high uniform
commodity rates; increasing block rates, etc.). As practical, the study shall utilize direct
metering of customer end uses. and shall control for weather, climate, land use patterns,
income. and other factors affecting water use patterns. If the study shows significant
potential savings, as determined by a balanced committee of voting Council
representatives. a revised pricing BMP containing numeric targets or other appropriate
standards shall be developed for a CUWCC vote.
BMP 11
CONSERVATION PRICING
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997, implementation shall
commence no later than July 1. 1998.
b) Agencies signing the MOU or becoming subject to the MOU after December 31,
1997. implementation shall commence no later than July 1 of the first year following
the year the agency signed or became subject to the MOU.
Coverage Requirements
Agency shall maintain rate structure consistent with BMP 11's definition of conservation
pricing
Requirements for Documenting BMP Implementation
a) Report annual revenue requirement by customer class for the reporting period.
b) Report annual revenue derived from commodity charges by customer class for the
reporting period.
c) Report rate structure by customer class for water service and sewer service if
provided.
Criteria to Determine BMP Implementation Status
Agency rate design shall be consistent with the BMP 11's definition of conservation
pricing.
Water Savings Assumptions
Not quantified.
-2-
BMP 12
CONSERVATION COORDINATOR
Implementation
Implementation shall consist of at least the following actions:
a) Designation of a water conservation coordinator and support staff (if necessary).
whose duties shall include the following:
i) Coordination and oversight of conservation programs and BMP implementation:
ii) Preparation and submittal of the CUWCC BMP implementation Report;
iii) Communication and promotion of water conservation issues to agency senior
management; coordination of agency conservation programs with operations and
planning staff, preparation of annual conservation budget; participation in the
CUWCC, including regular attendance at CUWCC meetings; and preparation of
the conservation elements of the agency's Urban Water Management Plan.
b) Agencies jointly operating regional conservation programs are not expected to staff
duplicative and redundant conservation coordinator positions.
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997, implementation shall
commence no later than July 1, 1998.
b) Agencies signing the MOU or becoming subject to the MOU after December 31.
1997. implementation shall commence no later than July 1 of the first year following
the year the agency signed or became subject to the MOU.
Coverage Requirements
Agency shall staff and maintain the position of conservation coordinator and provide
support staff as necessary.
BMP '12
CONSERVATION COORDINATOR
Requirements for Documenting BMP Implementation
a) Conservation Coordinator name, staff position, and years on job;
b) Date Conservation Coordinator position created by agency;
c) Number of Conservation Coordinator staff,
d) Duties of Conservation Coordinator and staff.
Criteria to Determine BMP Implementation Status
a) Creating and staffing a Conservation Coordinator position within the agency
organization.
b) Providing the Conservation Coordinator with the necessary resources to implement
cost-effective BMPs and prepare and submit CUWCC BMP Implementation Reports.
Water Savings Assumptions
Not quantified.
-2-
BMP 13
WATER WASTE PROHIBITION
Implementation
Implementation methods shall be enacting and enforcing measures prohibiting gutter
flooding. single pass cooling systems in new connections, nonrecirculating systems in all
new conveyer car wash and commercial laundry systems, and nonrecycling decorative water
fountains.
Signatories shall also support efforts to develop state law regarding exchange -type water
softeners that would: (1) allow the sale of only more efficient, demand -initiated regenerating
(DiR) models; (2) develop minimum appliance efficiency standards that (a) increase the
regeneration efficiency standard to at least 3,350 grains of hardness removed per pound of
common salt used; and (b) implement an identified maximum number of gallons discharged
per gallon of soft water produced; (3) allow local agencies, including municipalities and
special districts, to set more stringent standards and/or to ban on -site regeneration of water
softeners if it is demonstrated and found by the agency governing board that there is an
adverse effect on the reclaimed water or groundwater supply.
Signatories shall also include water softener checks in home water audit programs and
include information about DIR and exchange -type water softeners in their educational efforts
to encourage replacement of less efficient timer models.
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997, implementation shall
commence no later than July 1. 1998.
b) Agencies signing the MOU or becoming subject to the MOU after December 31.
1997, implementation shall commence no later than July 1 of the first year following
the year the agency signed or became subject to the MOU.
Coverage Requirements
Agency shall adopt water waste prohibitions consistent with the provisions for this BMP
specified in Section A of this Exhibit.
BMP 13
WATER WASTE PROHIBITION
Requirements for Documenting BMP Implementation
Description of water waste prohibition ordinances enacted in service area.
Criteria to Determine BMP Implementation Status
Agency's water waste prohibition ordinances meet the requirements of the BMP
definition.
Water Savings Assumptions
Not quantified.
-2-
BMP 14
RESIDENTIAL ULFT REPLACEMENT PROGRAMS
Implementation
Implementation shall consist of at least the following actions:
a) Implementation of programs for replacing existing high -water -using toilets with ultra -
low -flush (1.6 gallons or less) toilets in single-family and multi -family residences.
b) Programs shall be at least as effective as requiring toilet replacement at time of resale;
program effectiveness shall be determined using the methodology for calculating
water savinszs in Exhibit 6 of this MOU.
After extensive review, on July 30 1992, the Council adopted EXHIBIT 6,
"ASSUMPTIONS AND METHODOLOGY FOR DETERMINING ESTIMATES OF
RELIABLE SAVINGS FROM THE INSTALLATION OF ULF TOILETS." EXHIBIT 6
provides a methodology for calculating the level of effort required to satisfy BMP 13.
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997, implementation shall
commence no later than July 1, 1998.
b) Agencies signing the MOU or becoming subject to the MOU after December 31,
1997. implementation shall commence no later than July 1 of the first year following
the year the agency signed or became subject to the MOU.
c) The coverage requirement for this BMP, as specified in Section C of this Exhibit.
shall be realized within 10 years of the date implementation was to commence.
Coverage Requirements
Water savings from residential ULFT replacement programs to equal or exceed water
savings achievable through an ordinance requiring the replacement high -water -using
toilets with ultra -low -flow toilets upon resale, and taking effect on the date
implementation of this BMP was to commence and lasting ten years.
RESIDENTIAL ULFT REPLACEMENT PROGRAMS
Requirements for Documenting BMP Implementation
a) The number of single-family residences and multi -family units in service area
constructed prior to 1992.
b) The average number of toilets per single-family residence; the average number of
toilets per multi -family unit.
c) The average persons per household for single-family residences; the average persons
per household for multi -family residences.
d) The housing resale rate for single-family residences in service area; the housing resale
rate for multi -family residences in service area.
e) The number of ULFT installations credited to the agency's replacement program, by
year-
f) Description of ULFT replacement program
g) Estimated cost per ULFT replacement
h) Estimated water savings per ULFT replacement
NOTE: The following strike -out information now appears as Section G.
Criteria to Determine BMP Implementation Status
Calculated ULFT replacement program water savings at the end of each reporting period
are within 10% of calculated retrofit -on -resale water savings, using Exhibit 6
methodology and water savings estimates.
Water Savings Assumptions
See Exhibit 6.
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phone:
(714) 962-241 1
fax:
(7141 962-0356
www.ocsd.com
mailing address:
P.O. Box 8127
Fountain Valley, CA
92728-B127
street address:
10844 Ellis Avenue
Fountain Valley, CA
92708-7018
Member
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ORANGE COUNTY SANITATIUN DISTRICT
November 7, 2003
Todd Broussard
City of Huntington Beach
2000 Main Street
Huntington Beach, CA 92648
SUBJECT: Cooperative Projects Program Contract No. 0208
Enclosed please find an executed copy of Cooperative Projects Program
Contract No. 0208 for your files.
Please call me at (714) 593-7308, if you have any questions.
Ann Tobin, P.E.
Engineer
AT:sa
EDMS 003758344
Enclosure
To maintain world -class leadership in wastewater and water resource management.
Contract No. CP-0208
ORANGE COUNTY SANITATION DISTRICT
COOPERATIVE PROJECTS PROGRAM CONTRACT
RECITALS
WHEREAS, this Contract is entered into on a , 2003 by
and between the Orange County Sanitation District (h einafter referred to as
"DISTRICT") whose address is P.O. Box 8127, Fountain Valley, California 92728,
and the City, of Huntington Beach (hereinafter referred to as "AGENCY"); and
WHEREAS, DISTRICT is a duly organized County Sanitation District,
existing pursuant to the County Sanitation District Act, California Health and
Safety Code section 4700, et seq., providing for the ownership, operation, and
maintenance of wastewater collection, treatment, and disposal facilities within
Orange County, California; and
WHEREAS, DISTRICT implemented a Cooperative Projects Program to
co -fund wastewater projects sponsored by agencies located within DISTRICT's
service area. DISTRICT's Board of Directors has the authority to enter into
Cooperative Projects Program contracts to implement the program. DISTRICT's
Board of Directors has authorized a contract with AGENCY for the project
described in Exhibit "A" (Project Description/Statement of Work, hereinafter the
"Project"), attached hereto and by reference made a part of this Contract; and
WHEREAS, AGENCY has met the requirements for receipt of Cooperative
Projects Program Funds as set forth in AGENCY'S Cooperative Projects
Program Application.
NOW THEREFORE, the parties agree as follows:
AGREEMENT
AUDIT - AGENCY shall at least once every year, or within two (2) years of
the termination of this Contact if the term is less than two (2) years, be
subject to an audit by DISTRICT, or its authorized representative, to
determine if the revenues received by AGENCY were appropriately spent
for the Project described in Exhibit "A". DISTRICT shall ,coordinate such
audit through AGENCY'S audit staff. If an amount is found to be
inappropriately expended, DISTRICT may withhold revenue from
AGENCY in the amount equal to the amount that was inappropriately
expended. Such withholding shall not be construed as DISTRICT's sole
remedy and shall not relieve AGENCY of its obligation to perform under
the terms of this Contract.
2. GREASE ORDINANCE - AGENCY agrees to adopt, by ordinance, the
California Plumbing Code, 2001 Edition, as amended, including
specifically, but not limited to, Chapter 10 and Appendix H, as a waste
pretreatment/grease trap regulation.
In the event that AGENCY has not or elects not to adopt the California
Plumbing Code, 2001 Edition, as amended, it shall adopt an ordinance
specifically including the same provisions as are set forth in the California
Plumbing Code, 2001 Edition, as amended, Chapter 10 and Appendix H.
This ordinance shall be in effect prior to completion of the Project and final
payment by DISTRICT.
3. WATER CONSERVATION BMP - AGENCY agrees to adopt the Best
Management Practices (BMP) for water conservation, more particularly
described in Exhibit "D" (Water Conservation - Best Management
Practices) attached hereto and by reference made a part of this Contract.
4. SEWER MAINTENANCE PROGRAM - AGENCY agrees to adopt a sewer
maintenance program in accordance with its Sewer System Management
Plan (SSMP) Development Plan and Schedule (DP&S), which was
required to be submitted to the Santa Ana Regional Water Quality Control
Board on or before September 30, 2002. AGENCY shall submit a copy of
the SSMP DP&S to DISTRICT within 30 days of the date first written
above. AGENCY shall perform routine sewer cleaning and hotspot
cleaning to remove debris from the sewers to minimize opportunities for
blockages and spills. The program shall include, at a minimum, routine
cleaning of sewers 12 inches in diameter or less every 18 months and
sewers 15 inches in diameter or greater, every five (5) years.
5. TERM - The term of this Contract is from date of contract execution by
both parties through completion of the Project or August 1 ,2005,
whichever occurs first unless terminated earlier as provided for in
Paragraph 6 below. All Project deliverables and requests for
reimbursement must be received by District by August 31, 2005. Failure
to meet this deadline will result in forfeiture of Cooperative Projects
Program funding, provided, however, that in the event that AGENCY is
unable to complete the Project within the term required herein due to
unforeseen or unavoidable circumstances, or by mutual agreement by
both AGENCY and DISTRICT, DISTRICT may extend the term of this
Contract for an additional period of up to 6 months subject to approval by
DISTRICT's General Manager. Such extension shall be made only by
written agreement signed by both parties hereto. Any extensions beyond
6 months may be approved only by DISTRICT's Board of Directors.
6. TERMINATION - In the event that any party fails to comply with any term
or condition of this Contract, or fails to provide the services in the manner
agreed upon by the parties, including, but not limited to, the requirements
as set forth in Exhibit A, and Exhibit "C" (Project Milestone Schedule),
attached hereto and by reference made a part of this Contract, the failure
2
shall constitute a material breach of this Contract. The non -breaching
party shall have the sole and exclusive option either to notify the
breaching party that it must cure this breach within 15 days or provide
written notification of its intention to terminate this Contract upon 30 days
written notice. Notification shall be provided in the manner set forth in
Paragraph 23 below. Termination shall not be the exclusive remedy of the
non -breaching party. The non -breaching party shall have the right to seek
any and all remedies provided by law. DISTRICT reserves the right to
terminate this Contract without cause and shall reimburse AGENCY for
actual costs incurred in performance of this Contract through the effective
date of termination if DISTRICT terminates this Contract without cause.
DISTRICT may terminate this Contract at any time, without cause, upon
giving AGENCY 30 days written notice.
7. INSURANCE - Prior to the start of this Contract, AGENCY shall furnish
evidence of standard form of commercial or comprehensive general
liability insurance with a combined single limit (general and automotive) of
One Million Dollars ($1,000,000.00). AGENCY shall maintain such
coverage during the term of this Contract and any extensions thereof.
AGENCY shall require any Contractor performing services funded by this
Contract to also provide evidence of standard form commercial or
comprehensive general liability insurance for any Project requiring work to
be performed in a public right-of-way. The policy shall have a combined
single limit of Two Million Dollars ($2,000,000.00) per occurrence for
bodily injury, including death, personal injury, property damage, and
products liability, with Five Million Dollars ($5,000,000.00) general policy
aggregate; or, alternatively Two Million Dollars ($2,000,000.00) aggregate
separate for this Contract. AGENCY shall require its contractor to
maintain such coverage during the duration of its Project work. DISTRICT
shall be named as an additional insured on each liability policy referred to
herein and 30 days advance written notice of modification or termination of
any such insurance shall be given by AGENCY to DISTRICT. Any
modification of the insurance provided shall be subject to pre -approval by
DISTRICT. If AGENCY, or its contractor, fails to maintain the required
insurance coverage, DISTRICT reserves the right to terminate this
Contract or purchase such additional insurance and bill AGENCY or
deduct the cost thereof from any payments owed to AGENCY. DISTRICT
shall have no obligation, however, to purchase additional insurance.
8. INDEMNIFICATION - AGENCY agrees to hold harmless, defend, and
indemnify DISTRICT, its officers, employees, agents, representatives, and
successors -in -interest against any and all loss, damage, cost, or expense
which DISTRICT, its officers, employees, agents, representatives, and
successors -in -interest may incur or be required to pay by reason of any
injury or property damage caused or incurred by AGENCY, its employees,
contractors, sub -agency's contractors, or agents in the performance of this
Contract, including but not limited to, any contract between Agency and
any third party for the performance of work as part of the Project. Sub-
3
agency means an agency, other than the AGENCY, that either performs
or hires contractor(s) to perform work on the Project.
9. PAYMENT
A. DISTRICT shall pay AGENCY a Firm Fixed Price of ONE MILLION
ONE HUNDRED TWENTY FIVE THOUSAND Dollars
($1,125,000.00) upon completion of the Project on a
reimbursement basis. Any funds not expended upon early Contract
termination or Contract completion shall revert back to the
Cooperative Projects Program. Payment of charges shall be made
by DISTRICT to AGENCY within 60 days after approval by
DISTRICT of an itemized invoice prepared and furnished by
AGENCY to DISTRICT.
B. An invoice submitted to DISTRICT for payment must be prepared in
duplicate, on AGENCY letterhead, and list DISTRICT Contract
number, period covered by invoice, and AGENCY'S Employer
Identification Number and be submitted to: Orange County
Sanitation District, P.O. Box 8127, Fountain Valley, CA 92728.
Attn: Accounts Payable Department.
C. No funds shall be paid to AGENCY pursuant to this Contract, until
the Project, as set forth in Exhibit A, is completed and proof of
completion is provided to DISTRICT. If the Project as described in
Exhibit A is not completed and satisfactory proof of completion is
not provided to DISTRICT, no monies shall be due and payable to
AGENCY. Proof of completion shall include a Final Report
detailing the work that was done.
For closed circuit television monitoring ("CCTV") projects, proof of
completion shall also include a notarized letter from the City
Engineer, Public Works Director, or City Manager affirming that the
monitored sewers were constructed in or before 1960 and meet
each of the following criteria:
(1) Pipe material must be clay tile or glazed clay, asbestos
cement, uncoated concrete, or Orangeburg;
(2) Joint configuration with high risk (i.e., high inflow/infiltration
potential) must be hand mortared, packed joint with oakum -
asphaltic materials, jute, or other hand packed materials;
and
(3) Other high -risk materials must be approved by the
DISTRICT before the AGENCY commences work.
4
D. Additional Cooperative Projects Program Funds will not be
available to fund Project cost overruns. Any Project cost overruns
must be funded from other than the Cooperative Projects Program.
E. The Firm Fixed Price amount shall not exceed 50% of the total
Cooperative Projects Program funds applied to the Project as set
forth in Exhibit "A", Exhibit "B" (Project Cost Breakdown), and
Exhibit "C", attached hereto and by reference made part of this
Contract.
F. If, at the completion of the Project described in Exhibit "A", the
actual amount of Cooperative Projects Program Funds utilized in
performance of the project is less than the amount described in
Exhibit "B", the Firm Fixed Price amount reimbursed by DISTRICT
to AGENCY shall not exceed 50% of the total Project cost.
10. COMPLIANCE WITH APPLICABLE LAWS - AGENCY shall comply with
all federal, state, and local laws, ordinances, codes, and regulations and
orders of public authorities in the performance of this Contract. In any
contract that Agency issues to carry out the Project, Agency shall include
a provision that requires the contractor and any of its subcontractors to
comply with all federal, state, and local laws, ordinances, codes, and
regulations and orders of public authorities in the performance of this
Contract.
11. EMPLOYEES OF AGENCY
A. With regard to Project work, AGENCY shall be responsible for the
cost of regular pay to its employees, as well as cost of vacation,
vacation replacement, sick leave, severance pay, and pay for legal
holidays.
B. With regard to Project work, AGENCY shall pay all federal and
state payroll taxes for its employees and shall maintain worker's
compensation and liability insurance for each of its employees.
C. With regard to Project work, AGENCY, its officers, employees,
agents, or representatives shall in no manner be considered
employees or agents of DISTRICT nor shall AGENCY, its officers,
employees, agents, or representatives be entitled to or eligible to
participate in any benefits, privileges, or plans, given or extended
by DISTRICT to its employees.
12. OWNERSHIP - Title and full ownership rights to any products purchased
or developed under this Contract shall at all times remain with AGENCY.
13. NON-DISCRIMINATION - In the performance of this Contract, AGENCY
shall not discriminate in recruiting, hiring, promotion, demotion, or
5
termination practices on the basis of race, religious creed, color, national
origin, ancestry, sex, age, or physical handicap and shall comply with the
provisions of the California Fair Employment & Housing Act (Government
Code Section 12900, et seq.), the Federal Civil Rights Act of 1964 (P.L.
88-352) and all amendments thereto, Executive Order No. 11246 (30
Federal Register 12319), and all administrative rules and regulations
issued pursuant to said Acts and Order. AGENCY shall likewise require
each sub -agency to comply with this paragraph. In any contract that
Agency issues to carry out the Project, Agency shall include a provision
that requires the contractor and any of its subcontractors to comply with
the above -mentioned federal and state laws, regulations, and orders.
14. ASSIGNMENT - The rights granted hereby may not be assigned, sold,
licensed, or otherwise transferred by either party without the written
consent of the other, and any attempt by either party to do so shall be void
upon inception.
15. NON -EFFECT OF WAIVER - AGENCY'S or DISTRICT's failure to insist
upon the performance of any or all of the terms, covenants, or conditions
of this Contract, or failure to exercise any rights or remedies hereunder,
shall not be construed as a waiver or relinquishment of the future
performance of any such terms, covenants, or conditions or of the future
exercise of such rights or remedies.
16. ATTORNEY'S FEES - In the event any legal proceeding or action
(including arbitration) is filed in connection with the enforcement or
interpretation of this Contract, each party shall bear its own attorney's fees
and costs.
17. FORCE MAJEURE - Neither DISTRICT nor AGENCY shall be liable or
deemed to be in default for any delay or failure in performance under this
Contract or interruption of services resulting, directly or indirectly, from
acts of God, civil or military authority, acts of public enemy, war, strikes,
labor disputes, shortages of suitable parts, materials, labor, or
transportation, or any similar cause beyond the reasonable control of
DISTRICT or AGENCY.
18. SEVERABILITY - In the event that any one or more of the provisions
contained in this Contract shall for any reason be held to be unenforceable
in any respect by a court of competent jurisdiction, such holding shall not
affect any other provisions of this Contract, and this Contract shall then be
construed as if such unenforceable provisions are not a part hereof.
19. HEADINGS - Headings on the paragraphs of this Contract are for
convenience and reference only, and the words contained therein shall in
no way be held to explain, modify, amplify, or aid in the interpretation,
construction, or meaning of the provisions of this Contract.
L
20. DUPLICATE EXECUTION - This Contract is executed in duplicate. Each
signed duplicate shall have the force and effect of an original.
21. GOVERNING LAW - This Contract shall be construed and interpreted and
the legal relations created thereby shall be determined in accordance with
the laws of the State of California. Venue or resolution of any dispute
shall be Orange County, California.
22. PRE -CONTRACT COSTS - Any costs incurred by AGENCY prior to
DISTRICT receipt of a fully executed Contract shall be incurred solely at
the risk of AGENCY. In the event that a formal contract is not executed,
DISTRICT shall not be liable for any amounts expended in anticipation of
a formal contract. Notwithstanding the foregoing, pre -contract cost
expenditures authorized by this Contract may, in the District's sole
discretion, be reimbursed in accordance with the cost schedule and
payment provision of this Contract.
23. NOTICES - Any notices from either party to the other shall be given in
writing to the attention of the persons listed below, or to other such
addresses or addressees as may hereafter be designated in writing for
notices by either party to the other. A notice shall be deemed received
when delivered, or three days after deposit in the U.S. Mail, postage
prepaid, whichever is earlier.
IF TO DISTRICT: Orange County Sanitation District
P.O. Box 8127
Fountain Valley, CA 92728-8127
Attn: Board Secretary
IF TO AGENCY: City of Huntington Beach
2000 Main Street
Huntington Beach, CA 92648
Attn: M. Todd Broussard
24. ENTIRE CONTRACT - This Contract represents the entire agreement
between the parties hereto with respect to the Cooperative Projects
Program Contract between AGENCY and DISTRICT, and there are no
understandings, representations, or warranties of any kind except as
expressly set forth herein. No waiver, alteration, or modification of any of
the provisions herein shall be binding on any party unless in writing and
signed by the party against whom enforcement of such waiver, alteration,
or modification is sought.
25. RECITALS - The Recitals above are hereby incorporated in this paragraph
as though fully set forth herein and each party to this Contract
acknowledges and agrees that such Party is bound, for purposes of the
Contract, by the same as though set forth in full in this section.
7
IN WITNESS WHEREOF, the parties of this Contract have caused this
Contract to be duly executed on their behalf by their authorized representatives
on the date hereinabove.
ORANGE COUNTY SANITATION DISTRICT
c
By
Ch ' , and of Directors
By
Secreta , Board of D" ctors
APPROVED AS TO FORM:
THOMAS L. WOODRUFF
DISTRICT COUNSEL
CITY OF HUNTINGTON BEACH
ATTESTED BY: �LD
�'
Clerk �.
INITIATED AND �/'/
/�i��g
kh
APPROVED BY:
Director of Public Works
CITY OF HUNTINGTON
BEACH BY:
Mayor
APPROVED A
TO FORM:
City Attorney
REVIEWED AND
APPROVED BY: mto
City Administrator
1.1
Exhibit A
Project Description/Statement of Work
EXHIBIT A: PROJECT DESCRIPTION
1 STATEMENT OF WORK
Proiect Goals
The City has identified four 2'x2' grated catch basins that are located within the
lowest area (sump condition) of a 27 acre residential basin. These catch basins
are connected directly to the City's sanitary sewer system. It is believed that this
system was installed in the late 1920's or early 1930's as part of the original
design and subsequent construction during the peak development of this area.
The City sympathizes with the District that this would normally be considered an
illegal connection by today's standards. However, the City, did not become a
member of the County Sanitation District's of Orange County until 1951. Before
then, the City managed its own wastewater system and a connection of this type
would have been acceptable within a small community where no other viable
alternative were available. This drainage system was subsequently forgotten or
"out of sight -out of mind" for the next 75 years, until recently during the research
phase for the preparation of the City's Storm Drain Master Plan. Staff discovered
the system and an investigation into its design was initiated.
In view of the fact that there has been no substantial development or any
inquiries concerning this system, it has been allowed to function as it was
originally designed all these years. However, now that the City and the District
are aware of the system the City would like to correct the situation.
Unfortunately, as stated above there has been no major development(s) within
the tributary area, and therefore no funding source has been generated for the
necessary funds to pay for the required design and subsequent construction of
the system needed to correct the substandard situation existing today.
This 27-acre area floods even with the smallest storms considering the drainage
system consists of small inlets with four, six or eight inch laterals tied into the 10-
inch sewer main in Alabama Street. As part of this project a final hydrology and
hydraulic study will be prepared as well as the design and construction of a new
storm drain system; thus relieving the sewer system and eliminating all flows
from these connections. For the purposes of this application the City prepared
an approximation analysis utilizing the rational method suitable for use for the
consideration of this application.
The size of the total tributary area that drains to the four catch basins that
presently connect to the sewer system is approximately 27 acres and is zoned as
residential medium high density. An approximate hydrology study calculates a
one-year storm event (Q1) of approximately 25-cfs or 11,219-gpm, a ten-year
storm event (Q,o) of approximately 44-cfs or 19,749-gpm and a 100-year storm
event (Qloo) of approximately 55-cfs or 24,685-gpm. It has been determined that
all of the water (nuisance and storm) within this drainage basin drains to the four
catch basins.
The total tributary area has the following break down: Catch basin #1 located on
the east side of Alabama Street between Indianapolis Avenue -and Joliet Avenue
has a sub -area of 6 acres and delivers a Q, of approximately' -cfs or 3,142-gpm.',
Catch basin #2 is located on the east side of Alabama Street between_.Hartford -
Avenue and Indianapolis_Aven O and has a sub -area of 11 acres and delivers a
Q, of approximately '8-cfs or 3,590-gprr). Catch basin #3 is located on the west
side of Alabama Street between Hartford Avenue and Indianapolis Avenue and
has a sub -area of 4 acres and delivers a Q, of approximately 3-cfs or 1,346-gpm.
And finally catch basin #4 is located on the west side of Alabama Street between
Indianapolis Avenue and Jolt --Avenue and.has_,a sub -area of 5 acres and
delivers a Q,,ofapproximate ay-4-cfs or 1,795-gpm j For a total of 27 acres and
approximately 22-cfs or 9,875-gpm-capable-of- being delivered directly to the
sanitary sewersystem___
City's benefits would be:
1. Elimination of street and private property flooding.
2. Elimination of surcharging of sewer system.
3. Increased capacity in sewer mains will result due to elimination of
infiltration.
4. Operation & Maintenance (O&M) costs will be reduced due to a
reduction in flow.
The DISTRICT'S benefits would be:
1. Increased capacity in sewer mains will result due to elimination of
infiltration.
2. Operation & Maintenance (O&M) costs will be reduced due to a
reduction in storm water and summer nuisance flow(s).
3. Sewer mains would not be surcharged during storm events.
Both agencies would save future replacement and rehabilitation cost.
Obiectives
The City objective is to eliminate the connections to the sanitary sewer system by
designing and constructing a storm drain system -that meets current City and
FEMA criteria. This new storm drain system will remove the current impacts to
the sanitary sewer system that is caused by the existing connection.
Additionally, the District has stated that its treatment facility receive "clean" water
from other Agencies mains upstream of their trunk mains, which in turn increase
its operational costs for treatment purposes. This is differently an area that
delivers "clean" water and the removal of the catch basins within this area by
constructing a new storm drain system would significantly reduce the output of
"clean" water to the District's facility.
Scope of Work, Including all Project Tasks
City scope of work will be at a minimum the following:
1. Prepare hydrology and hydraulic studies
2. Prepare plans and specifications
3. Award construction contract to:
a. Construct storm drain and appurtenances.
1. Reinforced Concrete Pipe
2. Catch Basins
3. Junction Structures
4. Man Holes
5. Reconstruct or Remove all interfering infrastructure
b. Eliminate connections to the sanitary sewer system.
Proiect End Products and Deliverables
1. Elimination of multiple storm drain connections to the sanitary sewer
system.
2. Elimination of street flooding over sanitary sewer manholes.
3. Elimination of surcharging of sanitary sewer system.
4. New storm drain system and appurtenances.
5. Residents in tributary area will receive flood protection required by current
City, County and Federal criteria.
In addition the City of Huntington Beach agrees to or has completed the
following:
• Grease Ordinance- Adopted
• Water Conservation BMP- Adopted
• Sewer Master Plan- The City's most recent update is June 2002
• Flow Monitoring -The City agrees to conduct flow monitoring prior to any
construction as it relates to the District's CPP.
Sewer Maintenance- The City agrees to maintain all sewers that have
been partially funded by the District's CPP per the City's sewer
maintenance program (see Attachment No. 3).
Z-
Exhibit B
Project Cost Breakdown
EXHIBIT B: PROJECT COST BREAKDOWN
(Please include this page as part of your
Cooperative Projects Program Application)
A. Please provide the following information regarding project funding:
What is your funding contribution? $ 1,125,000
• When will your funding become available?
3 to 6 months
B. Please provide the following Project Cost by Category Information:
PROJECT COST BY FUNDING CATEGORY AMOUNT
1. AGENCY funds available in FY2002-03 $ 1,125.000
2. Cooperative funds requested $ 1,125,000
3. Additional Project Co -Funding $ 0
4. Total Project Cost $ 2,250,000
YES NO
Is the Cooperative Projects Program Funds request less than or
equal to 50% of the Total Proposed Project Cost?
Is the Cooperative Projects Program Funds request less than or
[]
equal to 25% of the Total Proposed Project Cost?
Is the applicant willing to accept a low interest loan less than or
[]
equal to 50% of the Total Proposed Project Cost?
Is the applicant willing to accept a combination of a low
[]
interest loan and matching funds totaling less than or equal to
50% of the Total Proposed Project Cost?
Does the applicant have sufficient funds available to cover the
® [�
total project cost, considering that the Cooperative Projects
Program Funds are available on a reimbursement -basis only?
Does the applicant have sufficient funds available to cover
ANY costs increases, considering that increases in the
Cooperative Projects Program Fund will not be available?
Exhibit C
Project Milestone Schedule
EXHIBIT C: PROJECT MILESTONE SCHEDULE
MILESTONE
COMPLETION DATE
Task 1. —
DISTRICT Awards Grant
June 2003
Task 2. —1/1 Testing*
April 2004
Task 3. —
AGENCY Acceptance
May 2004
Task 6. —
Interim Report Submitted
November 2004
Task 8. —
AGENCY Acceptance
May 2005
Task 9. —
Final Report Submitted
July 2005
2003 2004 2005
PROJECTDISTRICT
Award Grant
Project Design _MMWMWWWMWMMMWMMMMMM
Contractor Selection _MMMMMMWMMWMMMMMMMWM
*Due to the instability of precipitation, 1/1 testing will be accomplished between April 2003 and April 2004. Once significant
data can be accumulated the City will submit data to the District for their cost-effective analysis, then the schedule will be
modified depending on the results of same.
Exhibit D
Water Conservation - Best Management Practices
EXHIBIT I OF THE MOU
Adopted September 30, 1997
California Urban Water Conservation Council
455 Capitol Mall, Suite 705
Sacramento, CA 95814
Phone: 916-552-5885
Fax: 916-552-2931
September 30, 1997
t-`
BMP 1
WATER SURVEY PROGRAMS FOR SINGLE-FAMILY RESIDENTIAL
AND MULTI -FAMILY RESIDENTIAL CUSTOMERS
Implementation
Implementation shall consist of at least the following actions:
a) Develop and implement a strategy targeting and marketing water use surveys to
single-family residential and multi -family residential customers.
b) Directly contact via letter or telephone not less than 20% of single-family
residential customers and 20% of multi -family residential customers each
reporting period.
c) Surveys shall include indoor and outdoor components, and at minimum shall have
the following elements:
Indoor
i) Check for leaks, including toilets, faucets, and meter check
ii) Check showerhead flow rates, aerator flow rates, and offer to replace or
recommend replacement, as necessary
iii) Check toilet flow rates and offer to install or recommend installation of
displacement device or direct customer to ULFT replacement program, as
necessary; replace leaking toilet flapper, as necessary
Outdoor
iv) Check irrigation system and timers
v) Review or develop customer irrigation schedule
Recommended but not required
vi) Measure currently landscaped area
vii)Measure total irrigable area
d) Provide customer with evaluation results and water saving recommendations;
leave information packet with customer.
e) Track surveys offered. surveys completed, survey results, and survey costs.
le--
BMP 1
WATER SURVEY PROGRAMS FOR SINGLE-FAMILY RESIDENTIAL
AND MULTI -FAMILY RESIDENTIAL CUSTOMERS
Implementation Schedule
a) Agencies signing the MOU prior to December 31. 1997, implementation shall
commence no later than July 1, 1998.
b) Agencies signing the MOU or becoming subject to the MOU after December 31.
1997, implementation shall commence no later than July 1 of the year following the
year the agency signed or became subject to the MOU.
c) Agencies shall develop and implement a strategy targeting and marketing water use
surveys to single-family residential and multi -family residential customers by the end
of the first reporting period following the date implementation was to commence.
d) The coverage requirement for this BMP, as specified in Section C of this Exhibit,
shall be realized within 10 years of the date implementation was to commence.
Coverage Requirements
a) Not less than 15% of single-family residential accounts to receive water use surveys
within 10 years of the date implementation was to commence.
b) Not less than 15% of multi -family residential units to receive water use surveys
within 10 years of the date implementation was to commence.
Requirements for Documenting BMP Implementation
a) Number of single-family residential accounts in service area.
b) Number of multi -family residential accounts in service area.
c) Number of single-family residential surveys offered during reporting period.
d) Number of single-family residential surveys completed during reporting period.
e) Number of multi -family residential surveys offered during reporting period.
f) Number of multi -family residential surveys completed during reporting period.
BMP 1
WATER SURVEY PROGRAMS FOR SINGLE-FAMILY RESIDENTIAL
AND MULTI -FAMILY RESIDENTIAL CUSTOMERS
Criteria to Determine BMP Implementation Status
a) Agency has developed and implemented a strategy targeting and marketing water use
surveys to single-family residential and multi -family residential customers by the end
of the first reporting period following the date implementation was to commence.
b) Agency has directly contacted not less than 20% of single-family residential accounts
and 20% of multi -family residential units during period being reported.
c) Agency is on schedule to complete surveys for 15% of single-family residential
accounts and 15% of multi -family units within 10 years of the date implementation
was to commence. Agencies will receive credit against the coverage requirement for
previously completed residential water use surveys according to the following
schedule:"
% Credit
Before 1990 0.0%
1990
12.5%
1991
25.0%
1992
37.5%
1993
50.0%
1994
62.5%
1995
75.0%
1996
87.5%
1997
100.0%
d) Agencies will be considered on track if the percent of single-family accounts and the
percent of multi -family accounts receiving water use surveys equals or exceeds the
following: 1.5% by end of first reporting period following date implementation to
commence. 3.6% by end of second reporting period; 6.3% by end of third reporting
period: 9.6% by end of fourth reporting period, and 13.5% by end of fifth reporting
period.
In its study - What is the Reliable Yield from Residential Home Water Survey Programs: The Experience of
LADWP" (AWWA Conf. Proceedings. 1995). A & N Technical Services. Inc., found that the average level of
savings from home water surveys decreased over time, reaching about 50% of initial yield by the fourth year
following the survey, on average. The above decay schedule used for crediting past surveys utilizes these
findings to recognize and account for the limited persistence of water savings over time from home water use
-3-
BMP 1
WATER SURVEY PROGRAMS FOR SINGLE-FAMILY RESIDENTIAL
AND MULTI -FAMILY RESIDENTIAL CUSTOMERS
Water Savings Assumptions
Low -flow showerhead retrofit
Toilet retrofit (five year life)
Leak repair
Landscape survey (outdoor use reduction)
surveys.
Pre-1980
Construction
7.2 szcd
1.3 gcd
0.5 gcd
10%
Post-1980
Construction
2.9 gcd
0.0 gcd
0.5 gcd
10%
-4-
BMP 2
RESIDENTIAL PLUMBING RETROFIT
Implementation
Implementation shall consist of at least the following actions:
a) Identify single-family and multi -family residences constructed prior to 1992.
Develop a targeting and marketing strategy to distribute or directly install high -
quality, low -flow showerheads (rated 2.5 gpm or less), toilet displacement devices (as
needed), toilet flappers (as needed) and faucet aerators (rated 221 gpm or less) as
practical to residences requiring them.
b) Maintain distribution and/or direct installation programs so that devices are
distributed to not less than 10% of single-family connections and multi -family units
each reporting period, or require through enforceable ordinance the replacement of
high -flow showerheads and other water using fixtures with their low -flow
counterparts, until it can be demonstrated in accordance with Section E of this Exhibit
that 75% of single-family residences and 75% of multi -family units are fitted with
high -quality, low -flow showerheads.
c) Track the type and number of retrofits completed, devices distributed. and program
costs.
Implementation Schedule
a) Agencies signing the MOU prior to December 31. 1997, implementation shall
commence no later than July 1, 1998.
b) Agencies signing the MOU or becoming subject to the MOUafter December 31,
1997. implementation shall commence no later than July 1 of the year following the
year the agency signed or became subject to the MOU.
c) Agencies shall develop and implement a strategy targeting the distribution and/or
installation of high -quality, low -flow plumbing devices to single-family residential
and multi -family residential customers by the end of the first reporting period
following the date implementation was to commence.
d) An agency may elect to discontinue its device distribution programs without filing a
formal budget or cost-effectiveness exemption when it can demonstrate that 75% of
its single-family residences and 75% of its multi -family units constructed prior to
1992 are fitted with high -quality. low -flow showerheads.
BMP 2
RESIDENTIAL PLUMBING RETROFIT
Coverage Requirements
a) Plumbing device distribution and installation programs to be maintained at a level
sufficient to distribute high -quality, low -flow showerheads to not less than 10% of
single-family residences and 10% of multi -family units constructed prior to 1992
each reporting period; or the enactment of an enforceable ordinance requiring the
replacement of high -flow showerheads and other water use fixtures with their low -
flow counterparts.
b) Plumbing device distribution and installation programs to be operated until it can be
demonstrated in accordance with Section E of this Exhibit that 75% of single-family
residences and 75% of multi -family units are fitted with high -quality, low -flow
showerheads.
Requirements for Documenting BMP Implementation
a) The target population of pre -I 992 single-family residences and multi -family units to
be provided showerheads and other water saving devices.
b) The number of showerhead retrofit kits distributed during previous reporting period.
c) The number of device retrofits completed during the previous reporting period.
d) The estimated percentage of pre-] 992 single-family residences and multi -family units
in service area fitted with low -flow showerheads.
Criteria to Determine BMP Implementation Status
a) Agency has developed and implemented a strategy targeting and marketing water use
surveys to single-family residential and multi -family residential customers by the end
of the first reporting period following the date implementation was to commence.
b) Agency has tracked the type and number of retrofits completed, devices distributed,
and program costs.
-2-
BMP 2
RESIDENTIAL PLUMBING RETROFIT
c) Agency EITHER
•o
i) has distributed or directly installed high -quality. low -flow showerheads and other
low -flow plumbing devices to not less than 10% of single-family residences and
10% of multi -family units constructed prior to 1992 during the reporting period;
and/or has enacted an ordinance requiring the replacement of high -flow
showerheads and other water use fixtures with their low -flow counterparts.
ii) can demonstrate through customer surveys with 95% statistical confidence and a
±10% error that 75% of single-family residences and 75% of multi -family units
constructed prior to 1992 are fitted with low -flow showerheads.
Water Savings Assumptions
Love -flow showerhead retrofit
Toilet retrofit (five year life)
Pre-1980
Construction
7.2 gcd
1.3 gcd
Post-1980
Construction
2.9 gcd
0.0 gcd
-3-
/I -
BMP 3
SYSTEM WATER AUDITS, LEAK DETECTION AND REPAIR
Implementation
Implementation shall consist of at least the following actions:
a) Annually complete a prescreening system audit to determine the need for a full-scale
system audit. The prescreening system audit shall calculated as follows:
i) Determine metered sales;
ii) Determine other system verifiable uses;
iii) Determine total supply into the system;
iv) Divide metered sales plus other verifiable uses by total supply into the system. If
this quantity is less than 0.9, a full-scale system audit is indicated.
b) When indicated, agencies shall complete water audits of their distribution systems
using methodology consistent with that described in AWWA's " Water Audit and
Leak Detection Guidebook."
c) Agencies shall advise customers whenever it appears possible that leaks exist on the
customer's side of the meter; perform distribution system leak detection when
warranted and cost-effective; and repair leaks when found.
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997, implementation shall
commence no later than July 1, 1998.
b) Agencies signing the MOU or becoming subject to the MOU after December 31,
1997, implementation shall commence no later than July 1 of the year following the
year the agency signed or became subject to the MOU.
Coverage Requirements
a) Agency shall maintain an active distribution system auditing program.
b) Agency shall repair identified leaks whenever cost-effective.
SYSTEM WATER AUDITS, LEAK DETECTION AND REPAIR
Requirements for Documenting BMP Implementation
a) Prescreening audit results and supporting documentation;
b) Maintain in-house records of audit results or the completed AWWA Audit
Worksheets for each completed audit period.
Criteria to Determine BMP Implementation Status
a) Agency has annually completed a pre-screening distribution system audit.
b) Agency has conducted a full system audit consistent with methods described by
AWWA's "Manual of Water Supply Practices, Water Audits and Leak Detection"
whenever indicated by a pre-screening audit.
Water Savings Assumptions
Unaccounted water losses assumed to be no more than 10% of total water into the water
supplier's system.
-2-
METERING WITH COMMODITY RATES FOR ALL NEW CONNECTIONS
AND RETROFIT OF EXISTING CONNECTIONS
Implementation
Implementation shall consist of at least the following actions:
a) Requiring meters for all new connections and billing by volume of use
b) Establishing a program for retrofitting existing unmetered connections and billing by
volume of use.
c) identifying intra- and inter -agency disincentives or barriers to retrofitting mixed use
commercial accounts with dedicated landscape meters, and conducting a feasibility
study to assess the merits of a program to provide incentives to switch mixed use
accounts to dedicated landscape meters.
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997, implementation shall
commence no later than July 1, 1999.
b) Agencies signing the MOU or becoming subject to the MOU after December 31,
1997, implementation shall commence no later than July 1 of the second year
following the year the agency signed or became subject to the MOU.
c) A plan to retrofit and bill by volume of use existing unmetered connections to be
completed by end of the first reporting period following the date implementation was
to commence.
d) A feasibility study examining incentive programs to move landscape water uses on
mixed -use meters to dedicated landscape meters to be completed by end of the first
reporting period following the date implementation was to commence.
Coverage Requirements
100% of existing unmetered accounts to be metered and billed by volume of use within
10 years of date implementation was to commence.
BMP 4
METERING WITH COMMODITY RATES FOR ALL NEW CONNECTIONS
AND RETROFIT OF EXISTING CONNECTIONS
Requirements for Documenting BMP Implementation
a) Confirmation that all new connections are metered and are being billed by volume of
use.
b) Number of unmetered accounts in the service area. For the purposes of evaluation.
this shall be defined as the baseline meter retrofit target, and shall be used to calculate
the agencies minimum annual retrofit requirement.
c) Number of unmetered connections retrofitted during the reporting period.
d) Number of CII accounts with mixed -use meters.
e) Number of CII accounts with mixed -use meters retrofitted with dedicated irrigation
meters during reporting period.
Criteria to Determine BMP Implementation Status
a) Agency with existing unmetered connections has completed a meter retrofit plan by
end of first reporting period following the date implementation was to commence.
b) Agency has completed a feasibility study examining incentive programs to move
landscape water uses on mixed -use meters to dedicated landscape meters by end of
first reporting period following the date implementation was to commence.
c) Agency with existing unmetered connections is on track to meter these connections
within 10 years of the date implementation was to commence. An agency will be
considered on track if the percent of unmetered accounts retrofitted with meters
equals or exceeds the following: 10% by end of first reporting period following date
implementation to commence; 24% by end of second reporting period; 42% by end of
third reporting period; 64% by end of fourth reporting period; and 90% by end of fifth
reporting period.
Water Savings Assumptions
Assume meter retrofits will result in a 20% reduction in demand by retrofitted accounts.
-2-
BMP 5
LARGE LANDSCAPE CONSERVATION PROGRAMS AND INCENTIVES
Implementation
Implementation shall consist of at least the following actions:
Customer Support, Education and Assistance
a) Agencies shall provide non-residential customers with support and incentives to
improve their landscape water use efficiency. This support shall include. but not be
limited to, the following:
Accounts with Dedicated Irrigation Meters
a) Identify accounts with dedicated irrigation meters and assign ETo-based water use
budgets equal to no more than 100% of reference evapotranspiration per square foot
of landscape area in accordance with the schedule given in Section B of this Exhibit.
b) Provide notices each billing cycle to accounts with water use budgets showing the
relationship between the budget and actual consumption in accordance with the
schedule given in Section B of this Exhibit; agencies may choose not to notify
customers whose use is less than their water use budget.
Commercial/IndustriaVInstitutional Accounts with Mixed -Use Meters or Not Metered
a) Develop and implement a strategy targeting and marketing large landscape water use
surveys to commercial/industrial/institutional (CII) accounts with mixed -use meters.
Each reporting period, directly contact via letter or telephone not less than 20% of CII
accounts with mixed -use meters and offer water use surveys. (Note: CII surveys that
include both indoor and outdoor components can be credited against coverage
requirements for both BMP 5 and BMP 9.)
b) Unmetered service areas will actively market landscape surveys to existing accounts
with large landscapes, or accounts with landscapes which have been determined by
the purveyor not to be water efficient.
c) Offer the following measures when cost-effective:
i) Landscape water use analysis/surveys
ii) Voluntary water use budgets
iii) Installation of dedicated landscape meters
ziM
LARGE LANDSCAPE CONSERVATION PROGRAMS AND INCENTIVES
iv) Training (multi-lingual where appropriate) in landscape maintenance, irrigation
system maintenance, and irrigation system design.
v) Financial incentives to improve irrigation system efficiency such as loans. rebates.
and grants for the purchase and/or installation of water efficient irrigation
systems.
vi) Follow-up water use analyses/surveys consisting of a letter, phone call, or site
visit where appropriate
d) Survey elements will include: measurement of landscape area; measurement of total
irrigable area; irrigation system check, and distribution uniformity analysis; review or
develop irrigation schedules, as appropriate; provision of a customer survey report
and information packet.
e) Track survey offers, acceptance, findings, devices installed, savings potential, and
survey cost.
New or Change of Service Accounts
Provide information on climate -appropriate landscape design, efficient irrigation
equipment/management to new customers and change -of -service customer accounts.
Recommended
a) Install climate appropriate water efficient landscaping at water agency facilities, and
dual metering where, appropriate.
b) Provide customer notices prior to the start of the irrigation season alerting them to
check their irrigation systems and make repairs as necessary. Provide customer
notices at the end of the irrigation season advising them to adjust their irrigation
system timers and irrigation schedules.
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997, implementation shall
commence no later than July 1, 1999.
b) Agencies signing the MOU or becoming subject to the MOU after December 31,
1997. implementation shall commence no later than July 1 of the second year
following the year the agency signed or became subject to the MOU.
-2-
BMP 5
LARGE LANDSCAPE CONSERVATION PROGRAMS AND INCENTIVES
c) Develop ETo-based water use budgets for all accounts with dedicated irrigation
meters by the end of the second reporting period from the date implementation was to
commence.
d) Develop and implement a plan to target and market landscape water use surveys to
CII accounts with mixed -use meters by the end of the first reporting period from the
date implementation was to commence.
e) Develop and implement a customer incentive program by the end of the first
reporting period from the date implementation was to commence.
Coverage Requirements
a) ETo-based water use budgets developed for 90% of CII accounts with dedicated
irrigation meters by the end of the second reporting period from the date
implementation was to commence.
b) Not less than 20% of CII accounts with mixed -use meters contacted and offered
landscape water use surveys each reporting period.
c) Irrigation water use surveys completed for not less than 15% of CII accounts with
mixed -use meters within 10 years of the date implementation was to commence.
(Note: CII surveys that include both indoor and outdoor components can be credited
against coverage requirements for both BMP 5 and BMP 9.)
Requirements for Documenting BMP Implementation
Dedicated Landscape Irrigation Accounts
Agencies shall preserve water use records and budgets for customers with dedicated
landscape irrigation accounts for a period of not less than two reporting periods. This
information may be used by the CUWCC to verify the agency's reporting on this BMP.
a) Number of dedicated irrigation meter accounts.
b) Number of dedicated irrigation meter accounts with water budgets.
c) Aggregate water use for dedicated landscape accounts with budgets.
d) Aggregate budgeted water use for dedicated landscape accounts with budgets.
r
BMP 5
LARGE LANDSCAPE CONSERVATION PROGRAMS AND INCENTIVES
Mixed Use Accounts
a) Number of mixed use accounts
b) Number, type, and dollar value of incentives, rebates, and no, or low interest loans
offered to, and received by, customers.
c) Number of surveys offered
d) Number of surveys accepted
e) Estimated annual water savings by customers receiving surveys and implementing
recommendations.
Criteria to Determine BMP Implementation Status
a) Agency has developed water use budgets for 90% of accounts with dedicated irrigation
meters by end of second reporting period from date implementation was to commence.
b) Agency has implemented irrigation water use survey program for CII accounts with
mixed -use meters, and directly contacts and offers surveys to not less than 20% of
accounts each reporting period. (A program to retrofit mixed -use accounts with dedicated
landscape meters and assigning water use budgets. or a program giving mixed -use
accounts ETo-based budgets for irrigation uses satisfies this criterion.)
c) Agency is on track to provide water use surveys to not less than 15% of CII accounts
with mixed -use meters within 10 years of the date implementation was to commence.
Agency may credit 100% of the number of landscape water use surveys for CII accounts
with mixed -use meterscompleted prior to July. 1, 1996, that have received a follow-up
inspection against the coverage requirement; and 50% of surveys that have not received
follow-up inspections. Agency may credit 100% of the number of landscape water use
surveys completed for CII accounts with mixed -use meters after July 1, 1996 against the
coverage requirement. (A program to retrofit mixed -use accounts with dedicated
landscape accounts. or a program giving mixed -use accounts ETo-based budgets for
irrigation uses satisfy this criterion.)
d) An agency will be considered on track if the percent of CII accounts with mixed -use
meters receiving a landscape water use survey equals or exceeds the following: 1.5% by
end of first reporting period following date implementation to commence; 3.6% by end of
second reporting period; 6.3% by end of third reporting period; 9.6% by end of fourth
reporting period; and 13.5% by end of fifth reporting period. (A program to retrofit
mixed -use accounts with dedicated landscape accounts, or a program giving mixed -use
accounts ETo-based budgets for irrigation uses satisfy this criterion.)
-4-
LARGE LANDSCAPE CONSERVATION PROGRAMS AND INCENTIVES
e) Agency has implemented and is maintaining customer incentive program(s) for irrigation
equipment retrofits.
Water Savings Assumptions
Assume landscape surveys will result in a 15% reduction in demand for landscape uses
by surveyed accounts. .
Is
-5-
r--1.
HIGH -EFFICIENCY WASHING MACHINE REBATE PROGRAMS
Implementation
Implementation shall consist of at least the following actions:
CUWCC Actions and Responsibilities
a) Within 6 months from the adoption of this BMP, the Council will develop interim
estimates of reliable water savings attributable to the use of high -efficiency washing
machines based on the results of the THELMA Study and other available data. Water
purveyors may defer implementing this BMP until the Council has adopted these
interim estimates.
b) Within two years from the adoption of this BMP, the Council will complete studies
quantifying reliable savings attributable to the use of high -efficiency washing
machines.
c) At the end of two years following the adoption of this BMP, the Council will appoint
a committee to evaluate the effectiveness of triggering high -efficiency washing
machine financial incentive programs operated by MOU signatories with programs
operated by energy service providers. This committee will consist of 2 group 1
representatives, 2 group 2 representatives, and the CUWCC Administrator or
Executive Director or his/her designee. This BMP will be modified by the appointed
committee to require agencies to implement financial incentive programs for high -
efficiency washing machines whenever cost-effective and regardless of the absence of
a program operated by an energy service provider if the committee concludes from
available evidence the following:
0 the CUWCC has verified that significant water savings are available from high -
efficiency washing machines;
there is widespread product availability; and
financial incentive programs offered by energy service providers in California
have either not materialized, been largely discontinued or significantly scaled
back.
Water Purveyor Responsibilities
a) In conjunction with the CUWCC, support local, state, and federal legislation to
improve efficiency standards for washing machines.
HIGH -EFFICIENCY WASHING MACHINE REBATE PROGRAMS
b) If an energy service provider or waste water utility within the service territory is
offering a financial incentive for the purchase of high -efficiency washing machines,
then the water agency shall also offer a cost-effective financial incentive based on the
marginal benefits of the water savings. Incentive levels shall be calculated by using
methods found in A Guide to Customer Incentives for Water Conservation prepared
by Barakat and Chamberlain for the CUWA, CUWCC, and US EPA, February 1994.
A water purveyor is not required to implement a financial incentive program if the
maximum cost-effective rebate is less than $50.
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997, implementation shall
commence no later than July 1, 1999.
b) Agencies signing the MOU or becoming subject to the MOU after December 31,
1997, implementation shall commence no later than July i of the second year
following the year the agency signed or became subject to the MOU.
Coverage Requirements
Cost-effective customer incentive for the purchase of high -efficiency washing machine
offered if incentives are being offered by local energy service providers or waste water
utility.
Requirements for Documenting BMP Implementation
a) Customer incentives to purchase high -efficiency washing machines being offered by
local energy service providers, if any.
b) Customer incentives to purchase high -efficiency washing machines being offered by
agency, if any.
-2-
r^
HIGH -EFFICIENCY WASHING MACHINE REBATE PROGRAMS
Criteria to Determine BMP Implementation Status
a) Agency has determined if energy service providers or waste water utilities operating
within service territory offer financial incentives for the purchase of high -efficiency
washing machines.
b) If energy service provider or waste water utility operating within agency's service
territory is offering financial incentives, agency has calculated cost-effective
customer incentive using methods found in A Guide to Customer Incentives for
Water Conservation prepared by $arakat and Chamberlain for the CUWA, CUWCC.
and US EPA, February 1994, and is offering this incentive to customers in service
territory.
Water Savings Assumptions
Not quantified at this time
-3-
BMP 7
PUBLIC INFORMATION PROGRAMS
Implementation
Implementation shall consist of at least the following actions:
a) Implement a public information program to promote water conservation and water
conservation related benefits.
b) Program should include, but is not limited to, providing speakers to employees,
community groups and the media; using paid and public service advertising; using
bill inserts; providing information on customers' bills showing use in gallons per day
for the last billing period compared to the same period the year -before; providing
public information to promote water conservation practices; and coordinating with
other government agencies, industry groups, public interest groups, and the media.
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997, implementation shall
commence no later than July 1, 1998.
b) Agencies signing the MOU or becoming subject to the MOU after December 31,
1997, implementation shall continence no later than July 1 of the first year following
the year the agency signed or became subject to the MOU.
Coverage Requirements
Agencies shall maintain an active public information program to promote and educate
customers about water conservation.
Requirements for Documenting BMP Implementation
a) Number of public speaking events relating to conservation during reporting period
b) Number of media events relating to conservation during reporting period.
c) Number of paid or public service announcements relating to conservation produced or
sponsored during reporting period.
d) Types of information relating to conservation provided to customers.
e) Annual budget for public information programs directly related to conservation.
PUBLIC INFORMATION PROGRAMS
Criteria to Determine BMP Implementation Status
Agency has implemented and is maintaining a public information program consistent
with BMP Ts definition.
Water Savings Assumptions
Not quantified.
-2-
r
SCHOOL EDUCATION PROGRAMS
Implementation
Implementation shall consist of at least the following actions:
a) Implement a school education program to promote water conservation and water
conservation related benefits.
b) Programs shall include working with school districts and private schools in the water
suppliers' service area to provide instructional assistance, educational materials, and
class -room presentations that identify urban, agricultural, and environmental issues
and conditions in the local watershed. Education materials shall meet the state
education framework requirements, and grade appropriate materials shall be
distributed to grade levels K-3, 4-6, 7-8, and high school.
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997, implementation shall
commence no later than July 1, 1998.
b) Agencies signing the MOU or becoming subject to the MOU after December 31,
1997, implementation shall commence no later than July 1 of the first year following
the year the agency signed or became subject to the MOU.
Coverage Requirements
Agencies shall maintain an active school education program to educate students in
agencies' service areas about water conservation and efficient water uses.
Requirements for Documenting BMP Implementation
a) Number of school presentations made during reporting period.
b) Number and type of curriculum materials developed and/or provided by water
supplier, including confirmation that curriculum materials meet state education
framework requirements and are grade -level appropriate.
I -
SCHOOL EDUCATION PROGRAMS
c) Number of students reached.
d) Number of in-service presentations or teacher's workshops conducted during
reporting period.
e) Annual budget for school education programs related to conservation.
Criteria to Determine BMP Implementation Status
Agency has implemented and is maintaining a school education program consistent with
BMP 8's definition.
Water Savings Assumptions
Not quantified.
CONSERVATION PROGRAMS FOR COMMERCIAL, INDUSTRIAL,
AND INSTITUTIONAL ACCOUNTS
Implementation
Implementation shall consist of at least the following actions:
a) Identify and rank commercial, industrial, and institutional customers according to use.
For purposes of this BMP, commercial, industrial, and institutional customers are
defined as follows:
Commercial Customers: any water use that provides or distributes a product or
service, such as hotels, restaurants, office buildings, commercial businesses or other
places of commerce. These do not include multi -family residences, agricultural users,
or customers that fall within the industrial or institutional classifications.
Institutional Customers: any water -using establishment dedicated to public service.
This includes schools, courts, churches, hospitals, and government facilities. All
facilities serving these functions are to be considered institutions regardless of
ownership.
Industrial Customers: any water users that are primarily manufacturers or processors
of materials as defined by the Standard Industrial Classifications (SIC) Code numbers
2000 through 3999.
b) Within one year of the adoption of this BMP, the CUWCC shall establish long-term
implementation targets for the replacement of high -water -using toilets with ULFTs in
the CII sector. Implementation targets will be based on the findings of the CUWCC
CII ULFT Water Savings Study.
EITHER
c) Implement a CII water -use survey and customer incentives program in accordance
with the description below.
OR
d) Achieve water use reductions in the CII equaling or exceeding the targets described
below.
CII Water Use Survey and Customer Incentives Program
Develop a customer targeting and marketing strategy to provide water use surveys and
customer incentives to commercial, industrial, and institutional accounts. Directly
contact (via letter, telephone, or personal visit) and offer water use surveys and customer
incentives to at least 10% of commercial, industrial, and institutional accounts on a
repeating basis. Water use surveys must include a site visit, an evaluation of all water-
r-
CONSERVATION PROGRAMS FOR COMMERCIAL, INDUSTRIAL,
AND INSTITUTIONAL ACCOUNTS
using apparatus and processes. and a customer report identifying recommended
efficiency measures, their expected payback, and available agency incentives. Within
one year of a completed survey, follow-up via phone or site visit with customer regarding
facility water use and water saving improvements. Track customer contacts. customers
receiving surveys, follow-ups, and measures implemented. The method for crediting
water use surveys completed prior to the revision of this BMP is described in Section E
of this Exhibit.
CII Conservation Performance Targets
Implement programs to reduce water use by commercial, industrial, and institutional
accounts by an amount equal to 10% of baseline use of commercial, industrial. and
institutional accounts in the agency's service area over a ten year period. The method for
calculating water savings is described in Section E of this exhibit. Baseline use is defined
as the use by commercial, industrial, and institutional accounts in 1989. Water purveyors
may justify to the CUWCC the use of an alternative baseline year.
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997, implementation shall
commence no later than July 1, 1999.
b) Agencies signing the MOU or becoming subject to the MOU after December 31,
1997, implementation shall commence no later than July 1 of the second year
following the year the agency signed or became subject to the MOU.
c) The coverage requirement for this BMP, as specified in Section C of this Exhibit,
shall be realized within 10 years of the date implementation was to commence.
Coverage Requirements
CII Water Use Survey and Customer Incentives Program
10% of commercial, industrial, and institutional customers to accept a water use survey
within 10 years of the date implementation is to commence.
-2-
r
CONSERVATION PROGRAMS FOR COMMERCIAL, INDUSTRIAL,
AND INSTITUTIONAL ACCOUNTS
CII Conservation Performance Targets
Reduce water use by commercial, industrial, and institutional customers by an amount
equal to 10% of the use of baseline commercial, industrial, and institutional water use
within 10 years of the date implementation is to commence.
Requirements for Documenting BMP Implementation
The number of customers and amount of water use within the commercial, industrial. and
institutional customer classes.
CII Water Use Survey and Customer Incentives Program
a) The number of commercial, industrial, and institutional customers offered water use
surveys during the reporting period.
b) The number of new water use surveys completed during the reporting period.
c) The number of follow-ups completed during the reporting period.
d) The type and number of water saving recommendations implemented.
e) Incentive program budget and customer outlays.
CII Conservation Performance Targets
The estimated reduction in water use by commercial, industrial, and institutional accounts
due to agency programs, interventions, and actions. Agencies must document how
savings were realized and the method and calculations for estimating savings.
Criteria to Determine BMP Implementation Status
Agency has identified and ranked by water use its commercial, industrial, and
institutional accounts.
-3-
CONSERVATION PROGRAMS FOR COMMERCIAL, INDUSTRIAL,
AND INSTITUTIONAL ACCOUNTS
CII Water Use Survey and Customer Incentives Program
a) Agency has developed and implemented a strategy targeting and marketing water use
surveys to commercial, industrial, and institutional accounts by the end of the first
reporting period following the date implementation is to commence.
b) Agency is on schedule to complete surveys for 10% of commercial accounts. 10% of
industrial accounts, and 10% of institutional accounts within 10 years of the date
implementation is to commence. Agencies may credit 50% of the number of surveys
completed prior to July 1, 1996 that have not received follow-up verification of
implementation, and 100% of the number of surveys completed prior to Juiy 1, 1996
that have received a follow-up survey. Agencies may credit 100% of the number of
surveys completed after July 1, 1996 against the coverage requirement.
c) Agencies will be considered on track if the percent of commercial. industrial, and
institutional accounts receiving a water use survey equals or exceeds the following:
0.5% by end of first reporting period following date implementation is to commence;
2.4% by end of second reporting period; 4.2% by end of third reporting period; 6.4%
by end of fourth reporting period; and 9.0% by end of fifth reporting period.
CII Conservation Performance Targets
a) Agency is on schedule to reduce water use by commercial, industrial, and institutional
accounts by an amount equal to 10% of baseline use (as defined in Section A of this
Exhibit) for commercial. industrial. and institutional accounts within 10 years of the
date implementation is to commence.
b) Agencies will be considered on track if estimated savings as a percent of baseline
water use equals or exceeds the following: 0.5% by end of first reporting period
following date implementation is to commence; 2.4% by end of second reporting
period; 4.2% by end of third reporting period; 6.4% by end of fourth reporting period;
and 9.0% by end of fifth reporting period.
c) Credited water savings must be realized through agency actions performed to increase
water use efficiency within the CII sector. Agencies may credit 100% of estimated
annual savings of interventions since 1991 that have been site verified. and 25% of
estimated annual savings of interventions that have not been site verified.
d) Agencies may claim the estimated savings for regulations, ordinances, or laws
intended to increase water use efficiency by the CII sector, subject to the review and
approval of the savings estimates by the CUWCC. To avoid double counting,
agencies justifying savings on the basis of rate structure changes may not claim
savings from any other actions undertaken by CH customers, third parties, or the
agency.
-4-
CONSERVATION PROGRAMS FOR COMMERCIAL, INDUSTRIAL,
AND INSTITUTIONAL ACCOUNTS
Combined Ta bets
Agencies may choose different tracks for different CII customer classes. and will be
considered in compliance with this BMP if they are on track to meet each applicable
coverage requirement for each class. In addition, agencies may implement both tracks
for a given CII customer class, and will be considered in compliance with this BMP if the
percent of surveys completed and the percent of water savings realized, when added
together, equals or exceeds the applicable compliance requirement. For example, at the
end of the second reporting cycle an agency would be considered on track to meet the
coverage requirement if the percent of surveys completed and the percent of water
savings achieved, when added together, equaled or exceeded 2.4%. Agencies may
combine tracks only if they make a convincing demonstration that savings attributable to
counted surveys are not also included in their estimate of water savings for meeting the
water savings performance track.
Water Savings Assumptions
Commercial water reduction results from Best Management Practices such as Interior and
Landscape Water Surveys, Plumbing Codes, and Other Factors but exclude Ultra Low
Flush Toilet Replacement. (Includes savings accounted for in other BMPs) Estimated
reduction in gallons per employee per day in year 2000 use occurring over the period
1980-2000: 12%.
Industrial water reduction results from Best Management Practices.. Waste Discharge Fee,
New Technology, Water Surveys, Plumbing Codes and Other Factors, but exclude Ultra
Low Flush Toilet Replacement. (Includes savings accounted for in other BMPs)
Estimated reduction in gallons per employee per day in year 2000 use occurring over the
period 1980-2000: 15%.
-5-
BMP 10
WHOLESALE AGENCY ASSISTANCE PROGRAMS
Implementation
Implementation shall consist of at least the following actions:
Financial Support
a) Wholesale water suppliers will provide financial incentives, or equivalent resources.
as appropriate and beneficial, to their retail water agency customers to advance water
conservation efforts and effectiveness.
b) All BMPs implemented by retail water agency customers which can be shown to be
cost-effective in terms of avoided cost of water from the wholesaler's perspective,
using CUWCC cost-effectiveness analysis procedures, will be supported.
Technical Support
Wholesale water agencies shall provide conservation -related technical support and
information to all retail agencies for whom they serve as a wholesale supplier. At a
minimum this requires:
c) Conducting or funding workshops addressing the following topics:
i) CUWCC procedures for calculating program savings, costs and cost-
effectiveness.
ii) Retail agencies' BMP implementation reporting requirements.
iii) The technical, programmatic, strategic or other pertinent issues and developments
associated with water conservation activities in each of the following areas:
ULFT replacement; residential retrofits; commercial, industrial and institutional
surveys; residential and large turf irrigation; and conservation -related rates and
pricing.
d) Having the necessary staff or equivalent resources available to respond to retail
agencies' technical and programmatic questions involving CUWCC's BMPs and their
associated reporting requirements.
BMP 10
WHOLESALE AGENCY ASSISTANCE PROGRAMS
Program Management
e) When mutually agreeable and beneficial, the wholesaler may operate all or any part
of the conservation -related activities which a given retail supplier is obligated to
implement under the BMP's cost-effectiveness test. The inability or unwillingness of
the wholesaler to perform this function, however, in no way relieves or reduces the
retailer's obligation to fully satisfy the requirements of all BMPs which are judged
cost-effective from the retailer's perspective.
Water Shortage Allocations
Wholesale agencies shall work in cooperation with their customers to identify and
remove potential disincentives to long-term conservation created by water shortage
allocation policies; and to identify opportunities to encourage and reward cost-effective
investments in long-term conservation shown to advance regional water supply reliability
and sufficiency.
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997, implementation shall
commence no later than July 1, 1999.
b) Agencies signing the MOU or becoming subject to the MOU after December 31,
1997, implementation shall commence no later than July 1 of the second year
following the year the agency signed or became subject to the MOU.
Coverage Requirements
a) Cost-effectiveness assessments completed for each BMP the agency is potentially
obligated to support. The methodology used will conform to CUWCC standards and
procedures, and the information reported will be sufficient to permit independent
verification of the cost-effectiveness calculations and of any exemptions claimed on
cost-effectiveness grounds.
b) Agency avoided cost per acre-foot of new water supplies. The methodology used will
conform to CUWCC standards and procedures, and the information reported will be
sufficient to permit independent verification of the avoided cost calculations.
-2-
BMP 10
WHOLESALE AGENCY ASSISTANCE PROGRAMS
c) The total monetary amount of financial incentives and equivalent resources provided
to retail members to.assist, or to otherwise support. the implementation of BMPs.
d) The total amount of verified water savings achieved by each wholesaler -assisted
BMP.
Requirements for Documenting BMP Implementation
a) The total monetary amount of financial incentives and equivalent resources provided
to retail members to assist, or to otherwise support, the implementation of BMPs.
subtotaled by BMP.
b) The total amount of verified water savings achieved by each wholesaler -assisted
BMP.
Criteria to Determine BMP Implementation Status
a) Timely and complete reporting of all information as provided for above under
-Reporting and Record Keeping Requirements."
b) Offering workshops covering all topics listed above under "Technical Support."
c) Timely reconciliation of wholesaler and retailer BMP reports as provided for above
under " BMP Reporting."
Water Savings Assumptions
Not quantified.
-3-
BMP 11
CONSERVATION PRICING
Implementation
Implementation methods shall be at least as effective as eliminating nonconserving
pricing and adopting conserving pricing. For signatories supplying both water and sewer
service. this BMP applies to pricing of both water and sewer service. Signatories that
supply water but not sewer service shall make good faith efforts to work with sewer
agencies so that those sewer agencies adopt conservation pricing for sewer service.
a) Nonconservina pricing provides no incentives to customers to reduce use. Such
pricing is characterized by one or more of the following components: rates in which
the uriit price decreases as the quantity used increases (declining block rates):rates
that involve charging customers a fixed amount per billing cycle regardless of the
quantity used; pricing in which the typical bill is determined by high fixed charges
and low commodity charges.
b) Conservation pricing provides incentives to customers to reduce average or peak use.
or both. Such pricing includes: rates designed to recover the cost of providing
service; and billing for water and sewer service based on metered water use.
Conservation pricing is also characterized by one or more of the following
components: rates in which the unit rate is constant regardless of the quantity used
(uniform rates) or increases as the quantity used increases (increasing block rates);
seasonal rates or excess -use surcharges to reduce peak demands during summer
months; rates based upon the long -run marginal cost or the cost of adding the next
unit of capacity to the system.
c) Adoption of lifeline rates for low income customers will neither qualify nor disqualify
a rate structure as meeting the requirements of this BMP.
CUWCC Rate Impact Study
Within one year of the adoption of this BMP revision, the CUWCC shall undertake a
study to determine the relative effect of conservation rate structure influence on
landscape and indoor water use. The study shall develop sample areas that incorporate
varvina rate structure environments (e.g.. low, uniform commodity rates,: high uniform
commodity rates; increasing block rates, etc.). As practical, the study shall utilize direct
metering of customer end uses, and shall control for weather, climate, land use patterns,
income, and other factors affecting water use patterns. If the study shows significant
potential savings, as determined by a balanced committee of voting Council
representatives, a revised pricing BMP containing numeric targets or other appropriate
standards shall be developed for a CUWCC vote.
BMP 11
CONSERVATION PRICING
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997, implementation shall
commence no later than July 1, 1998.
b) Agencies signing the MOU or becoming subject to the MOU after December 31.
1997. implementation shall commence no later than July 1 of the first year following
the year the agency signed or became subject to the MOU.
Coverage Requirements
Agency shall maintain rate structure consistent with BMP 11's definition of conservation
pricing
Requirements for Documenting BMP Implementation
a) Report annual revenue requirement by customer class for the reporting period.
b) Report annual revenue derived from commodity charges by customer class for the
reporting period.
c) Report rate structure by customer class for water service and sewer service if
provided.
Criteria to Determine BMP Implementation Status
Agency rate design shall be consistent with the BMP 11's definition of conservation
pricing.
Water Savings Assumptions
Not quantified.
-2-
BMP 12
CONSERVATION COORDINATOR
Implementation
Implementation shall consist of at least the following actions:
a) Designation of a water conservation coordinator and support staff (if necessary),
whose duties shall include the following:
i) Coordination and oversight of conservation programs and BMP implementation:
ii) Preparation and submittal of the CUWCC BMP Implementation Report;
iii) Communication and promotion of water conservation issues to agency senior
management; coordination of agency conservation programs with operations and
planning staff, preparation of annual conservation budget; participation in the
CUWCC, including regular attendance at CUWCC meetings; and preparation of
the conservation elements of the agency's Urban Water Management Plan.
b) Agencies jointly operating regional conservation programs are not expected to staff
duplicative and redundant conservation coordinator positions.
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997, implementation shall
commence no later than July 1, 1998.
b) Agencies signing the MOU or becoming subject to the MOU after December 31.
1997. implementation shall commence no later than July 1 of the first year following
the year the agency signed or became subject to the MOU.
Coverage Requirements
Agency shall staff and maintain the position of conservation coordinator and provide
support staff as necessary.
BMP 12
CONSERVATION COORDINATOR
Requirements for Documenting BMP Implementation
a) Conservation Coordinator name, staff position, and years on job;
b) Date Conservation Coordinator position created by agency;
c) Number of Conservation Coordinator staff,
d) Duties of Conservation Coordinator and staff.
Criteria to Determine BMP Implementation Status
a) Creating and staffing a Conservation Coordinator position within the agency
organization.
b) Providing the Conservation Coordinator with the necessary resources to implement
cost-effective BMPs and prepare and submit CUWCC BMP Implementation Reports.
Water Savings Assumptions
Not quantified.
-2-
BMP 13
WATER WASTE PROHIBITION
Implementation
Implementation methods shall be enacting and enforcing measures prohibiting gutter
flooding. single pass cooling systems in new connections, nonrecirculating systems in all
new conveyer car wash and commercial laundry systems, and nonrecycling decorative water
fountains.
Signatories shall also support efforts to develop state law regarding exchange -type water
softeners that would: (1) allow the sale of only more efficient, demand -initiated regenerating
(DIR) models; (2) develop minimum appliance efficiency standards that (a) increase the
regeneration efficiency standard to at least 3,350 grains of hardness removed per pound of
common salt used; and (b) implement an identified maximum number of gallons discharged
per gallon of soft water produced; (3) allow local agencies, including municipalities and
special districts, to set more stringent standards and/or to ban on -site regeneration of water
softeners if it is demonstrated and found by the agency governing board that there is an
adverse effect on the reclaimed water or groundwater supply.
Signatories shall also include water softener checks in home water audit programs and
include information about DIR and exchange -type water softeners in their educational efforts
to encourage replacement of less efficient timer models.
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997, implementation shall
commence no later than July 1, 1998.
b) Agencies signing the MOU or becoming subject to the MOU after December 31.
1997, implementation shall commence no later than July 1 of the first year following
the year the agency signed or became subject to the MOU.
Coverage Requirements
Agency shall adopt water waste prohibitions consistent with the provisions for this BMP
specified in Section A of this Exhibit.
BMP 13
WATER WASTE PROHIBITION
Requirements for Documenting BMP Implementation
Description of water waste prohibition ordinances enacted in service area.
Criteria to Determine BMP Implementation Status
Agency's water waste prohibition ordinances meet the requirements of the BMP
definition.
Water Savings Assumptions
Not quantified.
-2-
BMP 14
RESIDENTIAL ULFT REPLACEMENT PROGRAMS
Implementation
Implementation shall consist of at least the following actions:
a) Implementation of programs for replacing existing high -water -using toilets with ultra -
low -flush (1.6 gallons or less) toilets in single-family and multi -family residences.
b) Programs shall be at least as effective as requiring toilet replacement at time of resale:
program effectiveness shall be determined using the methodology for calculating
water savings in Exhibit 6 of this MOU.
After extensive review, on July 30 1992, the Council adopted EXHIBIT 6,
"ASSUMPTIONS AND METHODOLOGY FOR DETERMINING ESTIMATES OF
RELIABLE SAVINGS FROM THE INSTALLATION OF ULF TOILETS." EXHIBIT 6
provides a methodology for calculating the level of effort required to satisfy BMP 13.
Implementation Schedule
a) Agencies signing the MOU prior to December 31, 1997, implementation shall
commence no later than July 1, 1998.
J b) Agencies signing the MOU or becoming subject to the MOU after December 31,
1997, implementation shall commence no later than July I of the first year following
the year the agency signed or became subject to the MOU.
c) The coverage requirement for this BMP, as specified in Section C of this Exhibit,
shall be realized within 10 years of the date implementation was to commence.
Coverage Requirements
Water savings from residential ULFT replacement programs to equal or exceed water
savings achievable through an ordinance requiring the replacement high -water -using
toilets with ultra -low -flow toilets upon resale, and taking effect on the date
implementation of this BMP was to commence and lasting ten years.
R
BMP 14
RESIDENTIAL ULFT REPLACEMENT PROGRAMS
Requirements for Documenting BMP Implementation ,-I
a) The number of single-family residences and multi -family units in service area
constructed prior to 1992.
b) The average number of toilets per single-family residence; the average number of
toilets per multi -family unit.
c) The average persons per household for single-family residences; the average persons
per household for multi -family residences.
d) The housing resale rate for single-family residences in service area; the housing resale
rate for multi -family residences in service area.
e) The number of ULFT installations credited to the agency's replacement program, by
year.
f) Description of ULFT replacement program
g) Estimated cost per ULFT replacement
h) Estimated water savings per ULFT replacement
NOTE: The following strike -out information now appears as Section G.
Criteria to Determine BMP Implementation Status
Calculated ULFT replacement program water savings at the end of each reporting period
are within 10% of calculated retrofit -on -resale water savings, using Exhibit 6
methodology and water savings estimates.
Water Savings Assumptions
See Exhibit 6.
{
-2-
(17) August 4, 2003 - Council/Agency Minutes - Page 17
(City Council) Approved Appointments of Fredrick Koepp and David Guido to the
Environmental Board With Terms to Expire June 30, 2007 ( . )
Councilmember Hardy requested that this agenda item be removed from the Consent Calendar to
congratulation the Environmental Board appointees.
A motion was made by Hardy, second Boardman to approve appointments of Fredrick Koepp and
David Guido to the Environmental Board with terms to expire June 30, 2007. The motion carried
by the following roll call vote:
AYES: Sullivan, Coerper, Green, Boardman, Cook, Houchen, Hardy
NOES: None
ABSENT: None
(City Council) Approved Contracts CP-0207 and CP-0208 Between the Orange County
Sanitation District and the City for the Cooperative Projects Program — Fiscal Year
2003/2004 (Speer/McFadden Infiltration Project and Alabama Inflow Project — Storm Drain
Catch Basins between Hartford and Joliet Avenues) ( . )
Councilmember Sullivan requested that this agenda item be removed from the Consent Calendar
to inquire about the cost to benefit ratio.
Public Works Director Robert F. Beardsley reported at the request of Councilmember
Sullivan.
A motion was made by Sullivan, second Boardman to 1. Accept the lowest responsive and
responsible bid submitted by Valverde Construction, Inc. in the amount of $1,325,464 for the
construction of the Water Pipeline Replacement Projects, CC-1188; and 2. Accept the Alternate
Bid items A-1 and B-1 submitted by Valverde Construction, Inc. for a total additional amount of
$36,000; and 3. Authorize the Mayor and City Clerk to execute a construction contract in
substantially the same form as the attached sample contract. The motion carried by the following
roll call vote:
AYES: Sullivan, Coerper, Green, Boardman, Cook, Houchen, Hardy
NOES: None
ABSENT: None
(City Council) Approved Agreement for the Conveyance of Wastewater Between the City of
Huntington Beach and the City of Seal Beach (Sunset Aquatic Park) ( . ) —
Councilmember Sullivan requested that this agenda item be removed from the Consent Calendar
to inquire about the agreement with the City of Seal Beach concerning whether it will involve pump
stations.
Public Works Director Robert F. Beardsley reported at the request of Councilmember Sullivan.
CITY OF HUNTINGTON BEACH
2000 MAIN STREET CALIFORNIA 92648
OFFICE OF THE CITY CLERK
CONNIE BROCKWAY
CITY CLERK
August 12, 2003
Orange County Sanitation District
P.O. Box 8127
Fountain Valley, CA 92728-8127
Attn: Board Secretary
We are herewith transmitting two original contracts between the Orange County Sanitation
District and the City of Huntington Beach for the 2003/04 Cooperative Projects Program,
Contract CP-207 for McFadden/ Speer Rehabilitation Project and CP-208 for Alabama
Rehabilitation Project.
When signed and executed by the Orange County Sanitation District, please return one
original copy of each contract to the City Clerk at the City of Huntington Beach.
Sincerely
Connie Brockway, CMC
City Clerk
Enclosure
2 original contracts CP-207
2 original contracts CP-208
g:/followup/cashcont/retumbidbond.doc
(Telephone: 714-536-5227)
CITY
OF HUNTINGTON BEACH
2000 Main Street
P.O. Box 190
Huntington Beach, CA 92648
LETTER OF TRANSMITTAL
Attention: Connie Brockway
To: City Clerk's Office
2000 Main Street
Huntington Beach, CA 92648
Fax (714) 374-1573
Date: November 12, 2003
Project/C.C. No.: Cooperative Proiects # 207 & 208
Regarding: Cooperative Proiects Program Contracts
❑ We are sending you: ❑ By Mail ❑ By Fax Mail(Number of pages including this sheet:)
® We are hand delivering: ❑ Attached ❑ Under a separate cover via the following items:
❑ Shop drawings ❑ Prints ❑ Plans ❑ Samples ❑ Specifications
❑ Copy of letter ❑ Change Order ® Other: Orioinal Conies of Contracts 0207 & 0208
Item # Copies Pa es Descri `tion
1 1 - Cooperative Projects Program Contract No. 0207
2 1 - Cooperative Projects Program Contract No. 0208
3
4
5
These are transmitted as checked below:
❑
For approval
❑ Approved as submitted
®
For your use
❑
Approved as noted
❑
For your action
❑
Returned for corrections
❑
For reviewicomment
Remarks: .
❑ Resubmit copies for approval
❑ Submit copies for distribution
❑ Return corrected prints
❑ Other:
Please contact me at (714) 536-5259 with any questions you may have.
c: Todd Broussard
By:
tev rieger, Civil Engineering Assistant
GAENGINmuNG DrmioN\KRIEGER\OCSD\TlwvsTOCUU 207_2O8.Doc