HomeMy WebLinkAboutOCTA - Orange County Transportation Authority - 2011-12-19 (24)BOARD OF DIRECTORS
Shawn Nelson
Chairman
Jeffrey Lalloway
Vice Chairman
Patricia Bates
Director
Lori Donchak
Director
Matthew Harper
Director
Michael Hennessey
Director
Steve Jones
Director
Gary A. Miller
Director'
John Moorlach
Director
At Murray
Director
Janet Nguyen
Director
Miguel Pulido
Director
Tim Shaw
Director
Todd Spitzer
Director
Tom Tait
Director
Frank Ury
Director
Gregory T Winterbottom
Director
Ryan Chamberlain
Ex-Officio Member
CHIEF EXECUTIVE OFFICE
Darrell ,Johnson
Chief Executive Officer
2014 MAR 19 Aft 11: 23
March 14, 2014
Joan Flynn
City Clerk
City of Huntington Beach
2000 Main Street
Huntington Beach, CA 92648
SUBJECT: OCTA'S AMENDMENT NO. 1 TO COOPERATIVE AGREEMENT
NO. C-1-3023
Dear Ms. Flynn:
Enclosed please find one copy of the above referenced subject for your
records.
Should you have any contractual related questions, please feel free to contact
Michael Le at (714) 560-5314 or by e-mail at mle1@octa.net.
Sincerely,
Marla Ewing'
Senior Office Specialist
Contract Administration and Materials Management
Enclosure(s)
Orange County Transportation Authority
550 South Main Street 1 P.O. Box 14184 1 Orange 1 California 92863-1584 / (714) 560-OCTA (6282)
1
2
3
4
5
6
7
s
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
AMENDMENT NO. 1 TO
COOPERATIVE AGREEMENT NO. C-1-3023
BETWEEN
ORANGE COUNTY TRANSPORTATION AUTHORITY
AND
THE CITIES OF HUNTINGTON BEACH, FOUNTAIN VALLEY, SANTA ANA, AND TUSTIN
FOR
THE WARNER AVENUE PROJECT FUNDED AS PART OF THE MEASURE M2 REGIONAL
TRAFFIC SIGNAL SYNCHRONIZATION PROGRAM (PROJECT P)
THIS AMENDMENT NO. 1 is made and entered into this 0- day of A
2014, by and between the Orange County Transportation Authority, ("AUTHORITY"), and the Cities
of Huntington Beach, Fountain Valley, Santa Ana, and Tustin (hereinafter referred to as the
"PARTICIPATING AGENCIES').
WITNESSETH:
WHEREAS, by Agreement No. C-1-3023 dated May 21, 2012, AUTHORITY and
PARTICIPATING AGENCIES entered into a cooperative agreement for the coordination of traffic
signals across multiple jurisdictional boundaries as a part of the Renewed Measure M (M2) Regional
Traffic Signal Synchronization Program (Project P) to enhance countywide traffic flow and reduce
congestion; and
WHEREAS, AUTHORITY and PARTICIPATING AGENCIES agree to remove Caltrans
participation; and
WHEREAS, AUTHORITY and PARTICIPATING AGENCIES agree to revise
"Attachment B — Detailed Local Match Commitment" to reflect the changes in match distribution; and
WHEREAS, AUTHORITY and PARTICIPATING AGENCIES agree to extend the term of
the agreement for an additional one (1) year and nine (9) months to June 30, 2016; and
Page 1 of 6
AMENDMENT NO. 1 TO
COOPERATIVE A0 �EEMENT NO. C-1-3023
NOW, THEREFORE, it is mutually understood and agreed that Agreement No. C-1-3023 is
hereby amended in the following particulars only:
1. Amend Page 1 of 16, to delete lines 6-7 in their entirety.
2. Amend Page 1 of 16, lines 15-16 to delete in their entirety and in lieu thereof, insert
"and The Cities of Huntington Beach, Fountain Valley, Santa Ana, and Tustin (hereinafter referred to
as the "Participating Agencies").
3. Amend Page 2 of 16, lines 17-19 to delete "One Hundred, Fifty -Five Thousand, Four
Hundred Sixty -Four Dollars ($155,464.00)" and in lieu thereof, insert "One Hundred, Forty
Thousand, Seven Hundred Twenty -Seven Dollars ($140,727.00)".
4. Amend Page 3 of 16, to delete lines 10-11 in their entirety.
5. Amend ARTICLE 9. ADDITIONAL PROVISIONS, page 8 of 16, Paragraph A, to
delete "September 30, 2014", as the expiration date of the Agreement and in lieu thereof, insert
"June 30, 2016".
6. Amend Page 11 of 16, lines 11-18 to delete the notices section for the State of
California in its entirety.
7. Remove "Attachment B" and replace with "Attachment B —Amendment No. 1."
Page 2 of 6
AMENDMENT NO. 1 TO
COOPERATIVE0 GREEMENT NO. C-1-3023
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
26
IV1
The balance of Agreement No. C-1-3023 remains unchanged.
This Amendment shall be made effective upon execution by all parties.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to
Agreement No. C-1-3023 to be executed on the date first above written.
CITY OF FOUNTAIN VALLEY ORANGE COUNTY TRANSPORTATION AUTHORITY
f /
By: ' By:
Meena Katakia
Mayor Manager, Capital Projects
ATTEST: APPROVED AS TO FORM:
By: �z
Kathy BaIilaf Kennard R. Smart, Jr.
City Clerks General Counsel
APPROVED AS TO FORM:
k A/
Alan Burns
City Attorney
Date: 13�G ')_3 2
Page 3 of 6
AMENDMENT NO. 1 TO
COOPERATIVE AGREEMENT NO. C-1-3023
1 IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to
2 Agreement No. C-1-3023 to be executed on the date first above written.
3 CITY OF HUNTINGTON BEACH
4
s By: 6AIrx�-Matthew M. Harper
6 Mayor
7
ATTEST:
s
9
Joa L. Flynn
10 6 Clerk
11 APPROVED AS TO FORM:
/O
12
;By. Y
13 r,r dbnnifer Mcbath14
` /Ci1y,Attomey
15
Date: b`
16
17
18
19
20
21
22
23
24
25
26
Page 4 of 6
AMENDMENT NO, 1 TO
COOPERATI141B AGREEMENT No. C-1-3023
1 IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. i to
2 Agreement No. C-1-3023 to be executed on the date first above written,
3 CITY OF SAN T A ANA
By:
s David Cavazos
6 City manager
7
ATTEST:
8
Maria D. Huizar 1
10 I City Clerk
11 �i APPROVED AS TO FORM:
12
By:
13
aAtt R . CARVALHO
14
y orney
15 Date: _ t c(s � 4
16
17
18
19
20
21
22
23
24
25
26
Page 5 of 6
1
2
3
4
5
6
7
s
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
AMENDMENT NO. 1 TO
COOPERATIVE AGREEMENT NO. C-1-3023
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to
Agreement No. C-1-3023 to be executed on the date first above written.
CITY OF TUSTIN r %
By:
Elwyn A.
Mayor
ATTEST:
By: 1
Jeff* C
City,Cle
APPROVED AS TO FORM:
David E. Kendig it
City Attorney
Date: J - j
r
Page6of6
COOPERATIVE AGOMENT NO. C-1-3023
ATTACHMENT B — AMENDMENT NO. 1
DETAILED LOCAL MATCH COMMITMENT
SECTION 1: AGENCY TOTAL MATCH SUMMARY
Agency
Cash
In -Kind
Total Match
City of Huntington Beach
$ 67,357.00
$ 0.00
$ 67,357.00
City of Fountain Valley
$ 13,420.00
$ 4,779.00
$ 18,199.00
City of Tustin
$ 6,110.00
$ 0.00
$ 6,110.00
City of Santa Ana
$ 0.00
$ 49,061.00
$ 49,061.00
TOTAL
$ 86,887.00
$ 53,840.00
$ 140,727.00
SECTION 2: MATCH BREAKDOWN (CASH VS IN -KIND SERVICES)
A. Cash Match
Agency
Funding Source
Amount of Cash Contribution
City of Huntington Beach
$ 67,357.00
City of Fountain Valley
$ 13,420.00
City of Tustin
$ 6,110.00
TOTAL
$ 86, 887.00
B. In -Kind Services
i. Specific Improvements (List items and Cost):
Agency
Improvement
Date of
Construction
Expenditure
NIA
$
TOTAL
$
Page 1 of 2
COOPERATIVE AGIOMENT NO. C-1-3023
ATTACHMENT B —AMENDMENT NO. 1
ii. Staffing Commitment:
Agency
Staff Position
Type of Service to
No. of
Fully Burdened
Total*
Project
Hours
Hourly Rate
City of Fountain
Engineering
Project Admin
47.79
$100
$ 4,779.00
Valley
Total in -kind services provided by City of Fountain Valley:
$ 4,779.00
City of Santa
Senior Civil Engineer
Project Admin
50
$180.46
$ 9,023.00
Ana
City of Santa
Assistant Engineer II
Project Design /
120
$149.91
$ 17,990.00
Ana
Implementation
City of Santa
Assistant Traffic
Project Design /
107.55
$142.76
$ 15,353.50
Ana
Oper Engineer
Implementation
City of Santa
Ana
Engineering intern
Project Design /
Implementation
150
$44.63
$ 6,694.50
Total in -kind services provided by City of Santa Ana:
$ 49, 061.00
TOTAL IN -KIND MATCH*:
$ 53,840.00
*Total amount is the required participation by the identified agency. The number of hours and hourly rate will
be based on each agency's actual fully burdened billing rates, which must collectively equal the same value
of the assigned "Total" dollars. Each agency will be responsible for keeping detailed records of hours worked
and description of work. An accounting record of personnel, hours at fully burdened rate is expected to be
included with the final submittal. Records will be subject to auditing.
Page 2 of 2
2
Z.-
ju-
Dept. ID PW 14-009 Page 1 of 2
Meeting Date: 2/18/2014
CITY OF HUNTINGTON BEACH
REQUEST FOR. CITY COUNCIL ACTION
MEETING DATE: 2/18/2014
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Fred A. Wilson, City Manager
PREPARED BY: Travis K. Hopkins, PE, Director of Public Works
SUBJECT: Approve and authorize execution of Amendment No. 1 to the Cooperative
Agreement with the Orange County Transportation Authority (OCTA) for the
Traffic Signal Synchronization Project along Warner Avenue
Statement of Issue:
The City's existing Cooperative Agreement with the Orange County Transportation Authority
(OCTA) for signal synchronization improvements on Warner Avenue will expire on September 30,
2014, and OCTA is not projected to have the project complete by that date. This amendment will
extend the term of this agreement until June 30, 2016, The amendment also addresses
adjustments to the City's financial participation related to updates in the project scope and the
participation by Caltrans in the project.
Financial Impact:
The total project cost is $704,000. Funds in the amount of $119,974 are available in the Air Quality
Management District (AQMD) fund (account 20185201.82700) for the City's share. The Orange
County Transportation Authority will manage the project and is responsible for the balance of the
project costs.
Recommended Action:
Approve and authorize the Mayor and City Clerk to execute "Amendment No. 1 to Cooperative
Agreement No. C-1-3023 Between Orange County Transportation Authority and the Cities of
Huntington Beach, Fountain Valley, Santa Ana and Tustin for the Warner Avenue Project Funded
as Part of the Measure M2 Regional Traffic Signal Synchronization Program (Project P)."
Alternative Action(s):
Do not authorize approval of the Amendment to the Cooperative Agreement and provide direction
to staff to amend terms of the agreement.
Analysis:
On December 19, 2011, the City Council approved participation by the City of Huntington Beach in
the multijurisdictional traffic signal coordination project along Warner Avenue, administered by the
Orange County Transportation Authority (OCTA).
This project will provide operational and infrastructure improvements at 43 intersections along
Warner Avenue from Pacific Coast Highway to Red Hill Avenue. This project will be managed by
OCTA with participation by the City of Huntington Beach, the City of Fountain Valley, the City of
Santa Ana, and the City of Tustin. Equipment upgrades will be installed in order to improve the
operation and communications along the network, including the installation of approximately three
Item 9. - 1 RB - -
i
Dept. ID PW 14-009 Page 2 of 2
Meeting Date: 2/18/2014
and one-half miles of fiber optic cable within the City of Huntington Beach. This improvement is
identified in the City's ongoing Traffic Signal System Master Plan and will allow for faster and
improved communications with the system master at City Hall and will set the framework for future
closed circuit television cameras and communication with the adjacent jurisdictions. The project
has also developed new coordinated traffic signal timing which will reduce stops and delays along
the corridor.
The total project cost is estimated at $704,000 with approximately $336,000 of the efforts taking
place within the City of Huntington Beach. With the execution of the original Cooperative
Agreement the City of Huntington Beach agreed to $64,458 in matching funds. Due to refinements
to the scope for the project, the City of Huntington Beach's matching fund commitment is now
$67,357. The additional funds were identified as the project progressed and were approved as
part of the City's 2013/2014 Capital Improvement Program. The amendment does not commit the
City to full expenditure of the funds identified in the 2013/2014 Capital Improvement Program.
The amendment also formally removes Caltrans from participating in the project. Caltrans withdrew
early in the project and never executed the initial Cooperative Agreement.
The existing Cooperative Agreement is scheduled to expire on September 30, 2014, and OCTA is
not projected to have the project complete by that date. This amendment will extend the term of
this agreement until June 30, 2016.
Public Works Commission Action:
Not required.
Environmental Status:
Any environmental analysis will be processed by OCTA.
Strategic Plan Goal:
Improve the City's infrastructure
Attachment(s):
1. Location Map
2. Cooperative Agreement No. C-1-3023 approved by City Council on December 19, 2011
3. Amendment No. 1 to Cooperative Agreement No. C-1-3023
1 -1 6 - Item 9. - 2
0 0
ATTACHMENT #1
Item 9. - 3 IJB
NOT TO SCALE
® TRAFFIC SIGNAL SYNCHRONIZATION PROJECT CORRIDOR
ATTACHMENT
® PROJECT LOCATION MAP 1
JB - 163- Item 9. - 4
0 0
ATTACHMENT #2
Item 9. - 5 1413-164-
0
7 ''�rr�; scJ
Council/Agency Meeting Held:Q�/�
Deferred/Continued to:
`*App ve ❑ Conditionally Approved ❑ Denied
SAAg14 C' erk' igna
Council Meeting Date: December 19, 2011
Departme D Number: PW 11-068
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Fred A. Wilson, City Manager
PREPARED BY: Travis K. Hopkins, PE, Director of Public Works
SUBJECT: Approve and authorize the Mayor and City Clerk to execute
Cooperative Agreements with the Orange County Transportation
Authority for Traffic Signal Synchronization Projects
Statement of Issue: The Orange County Transportation Authority (OCTA) has submitted
three Cooperative Agreements to the City of Huntington Beach. These agreements clarify
the roles and responsibilities of the Orange County Transportation Authority and the City with
respect to execution and delivery of transportation projects funded by the Comprehensive
Transportation Funding Program (CTFP), Regional Traffic Signal Synchronization Program.
Financial Impact: Funds in the amount of $317,330 are appropriated for engineering and
signal timing implementation along Goldenwest Street with $236,335 from fiscal year
2011/2012 Regional Traffic Signal Synchronization Program funds from OCTA's CTFP
(87390007.69300) and the City's local match of $80,995 from Air Quality Management
District (AQMD) funds (20185201.82700). Funds in the amount of $29,320 are appropriated
for engineering and signal timing implementation along Talbert Avenue with $22,256 from
fiscal year 2011/2012 Regional Traffic Signal Synchronization Program funds from OCTA's
CTFP (87390008.69300) and the City's local match of $7,064 from Air Quality Management
District (AQMD) funds (20185201.82700). Funds in the amount of $317,330 are
appropriated for engineering and signal timing implementation along Warner Avenue with
$248,085 from fiscal year 2011/2012 Regional Traffic Signal Synchronization Program funds
from OCTA's CTFP (87390010.69300) and the City's local match of $94,974 from Air Quality
Management District (AQMD) funds (20185201.82700). The budgeted local funds include
contingencies and supplemental in addition to the required matching funds.
Recommended Action: Motion to:
A) Approve and authorize the Mayor and City Clerk to execute Cooperative Agreement No.
C-1-3021 approving participation by the City of Huntington Beach in the Regional Traffic
Signal Synchronization project along Goldenwest Street; and,
B) Approve and authorize the Mayor and City Clerk to execute Cooperative Agreement No.
C-1-3022 approving participation by the City of Huntington Beach in the Regional Traffic
Signal Synchronization project along Talbert Avenue; and,
HB -387- Item 18. - I
-B -1 - Item 9. - 6
•
t�
REQUEST FOR COUNCIL.ACTION
MEETING DATE: 12/19/2011 DEPARTMENT ID NUMBER: PW 11-068
C) Approve and authorize the Mayor and City Clerk to execute Cooperative Agreement No.
C-1-3023 approving participation by the City of Huntington Beach in the Regional Traffic
Signal Synchronization project along Warner Avenue.
Altemative Action(s):
Deny approval of some or all of the projects listed and forego eligibility to receive grant funds
through the CTFP.
Analysis: On January 12, 2011, the Orange County Transportation Authority (OCTA)
announced a call for projects for the Comprehensive Transportation Funding Programs
(CTFP), Regional Traffic Signal Synchronization Program. These programs provide for
interjurisdictional traffic signal coordination and equipment improvements and are regional
and competitive.
The following three projects were approved for funding by OCTA:
Goldenwest Street from State Route 22 to Pacific Coast Highway (in conjunction
with the City of Westminster and Caltrans)
2. Warner Avenue from Pacific Coast Highway to Red Hill Avenue (in conjunction with
the City of Fountain Valley, the City of Santa Ana, the City of Tustin and Caltrans)
3. Talbert Avenue/MacArthur Boulevard from Beach Boulevard to State Route 55 (in
conjunction with the City of Fountain Valley, the City of Santa Ana and Caltrans)
The grant amounts and the corresponding local matching funds are summarized below:
Local
Project
Match
Project
OCTA
(City of
Cost
Grant
Huntington
Beach
only)
1
Goldenwest Street
$476,000
$380,800
$59,084
Warner Avenue (Submitted by the City of Fountain
2
Valley in conjunction with Caltrans and the Cities of
$777,310
$621,848
$64,458
Tustin, Santa Ana and Huntington Beach
Talbert Avenue/MacArthur Boulevard (Submitted by
3
the City of Santa Ana in conjunction with Caltrans
and the Cites of Fountain Valley and Huntington
$490,320
$392,256
$5,564
Beach
The local matching funds which will be contributed by the other agencies are not included in
the above figures.
Goldenwest Street Traffic Signal Synchronization Project — The project will provide
operational and infrastructure improvements at 32 intersections along Goldenwest
Street from State Route 22 to Pacific Coast Highway. The project will be managed by
OCTA with participation by the City of Huntington Beach, the City of Westminster and
Item 18. - 2 HB -388-
Item 9. - 7 Hrl -1 6-
•
REQUEST FOR COUNCIL ACTION
MEETING DATE: 12/19/2011 DEPARTMENT ID NUMBER: PW 11-068
the State of California Department of Transportation. As a first stage, equipment
upgrades will be installed in order to improve the operation and communications along
the network, including the installation of approximately three miles of fiber optic cable
within the City of Huntington Beach. The improvement is identified in the City's
ongoing Traffic Signal System Master Plan and will allow for faster and improved
communications with the system master at City Hall and will set the framework for
future closed circuit television cameras and communication with the adjacent
jurisdictions. The second stage of the project will be the development of new
coordinated traffic signal timing which will reduce stops and delays along the corridor.
2. Warner Avenue Traffic Signal Synchronization Project — The project will provide
operational and infrastructure improvements at 43 intersections along Warner Avenue
from Pacific Coast Highway to Red Hill Avenue. The project will be managed by OCTA
with participation by the City of Huntington Beach, the City of Fountain Valley, the City
of Santa Ana, the City of Tustin and the State of California Department of
Transportation. As a first stage, equipment upgrades will be installed in order to
improve the operation and communications along the network, including the installation
of approximately three and one-half miles of fiber optic cable within the City of
Huntington Beach. The improvement is identified in the City's ongoing Traffic Signal
System Master Plan and will allow for faster and improved communications with the
system master at City Hall and will set the framework for future closed circuit television
cameras and communication with the adjacent jurisdictions. The second stage of the
project will be the development of new coordinated traffic signal timing which will
reduce stops and delays along the corridor.
3. Talbert Avenue/MacArthur Boulevard Traffic Signal Synchronization Project- The
project will provide operational and infrastructure improvements at 26 intersections
along Talbert Avenue/MacArthur Boulevard from Beach Boulevard to State Route 55.
The City of Santa Ana will be the lead agency on this project with participation by the
City of Huntington Beach, the City of Fountain Valley and the State of California
Department of Transportation. As a first stage, equipment upgrades will be installed in
order to improve the operation and communications along the network, including the
installation of new traffic signal communication radios within the City of Huntington
Beach. The improvement is identified in the City's ongoing Traffic Signal System
Master Plan and will allow for faster and improved communications with the system
master at City Hall. The second stage of the project will be the development of new
coordinated traffic signal timing which will reduce stops and delays along the corridor.
Public Works Commission Action: These projects were included in the Capital
Improvement Program for Fiscal Year 2011/2012 which was recommended by the Public
Works Commission on June 15, 2011, by a vote of 7-0.
Environmental Status: Any environmental analysis will be processed by OCTA.
Strategic Plan Goal: Maintain, improve and obtain funding for infrastructure and equipment
HB -389- Item 18. - 3
t - 7- Item 9. - 8
•
J
REQUEST FOR COUNCIL ACTION
MEETING DATE: 12/19/2011 DEPARTMENT ID NUMBER: PW 11-068
Attachment(s):
Item 18. - 4 HB -390-
Item 9. - 9 .B -169-
• 0
Is
►7
0
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
COOPERATIVE AGREEMENT NO. C-1-3023
BY AND BETWEEN
ORANGE COUNTY TRANSPORTATION AUTHORITY
AND
THE CITIES HUNTINGTON BEACH, FOUNTAIN VALLEY, SANTA ANA, TUSTIN
AND
THE STATE OF CALIFORNIA
FOR
IMPLEMENTATION OF
THE WARNER AVENUE PROJECT FUNDED AS PART OF THE MEASURE M2 REGIONAL
TRAFFIC SIGNAL SYNCHRONIZATION PROGRAM (PROJECT P)
THIS AGREEMENT, is effective this day of , 2011 by and between the
Orange County Transportation Authority, 550 South Main Street, P.O. Box 14184, Orange, California
92863-1584, a public corporation of the State of California (hereinafter referred to as "AUTHORITY"),
and the Cities of Huntington Beach, Fountain Valley, Santa Ana, Tustin, and the State of California
(hereinafter referred to as the "PARTICIPATING AGENCIES").
WHEREAS, the AUTHORITY in cooperation with the PARTICIPATING AGENCIES are
working together in coordinating traffic signals across multiple jurisdictional boundaries as a part of the
Renewed Measure M (M2) Regional Traffic Signal Synchronization Program Project P (Project P) to
enhance countywide traffic flow and reduce congestion; and
WHEREAS, AUTHORITY has completed the competitive 2010 Call for Projects (hereinafter,
"2010 CALL") in support of Project P and awarded Project P funds based on the application
(hereinafter, "APPLICATION") prepared by the City of Fountain Valley (hereinafter referred to as the
"APPLICANT AGENC)") for implementation of signal synchronization of traffic signals along Warner
Avenue (hereinafter, "PROJECT'); and
WHEREAS, the PARTICIPATING AGENCIES in their approved APPLICATION have elected
Page 1 of 16
1-1 -1 -
-Item 9. - 10
1'
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
COOPERATIVE AGREEMENT NO. C-1-3023
to designate the AUTHORITY and AUTHORITY agrees to act as the implementing agency to cant' out
the signal coordination PROJECT; and
WHEREAS, the PROJECT will include approximately forty-three (43) traffic signals as
identified in the APPLICATION and illustrated in the PROJECT Scope of Work, which is attached
and referred to herein as Attachment A; and
WHEREAS, the PROJECT will include elements identified in the APPLICATION including
certain hardware and software upgrades to traffic controllers, traffic telecommunications and intertie
systems, central traffic master controllers and associated systems (hereinafter collectively referred
to as `TRAFFIC CONTROL ELEMENTS'), will be constructed and/or installed and implemented as
part of the PROJECT as identified in Attachment A; and
WHEREAS, AUTHORITY agrees to work with PARTICIPATING AGENCIES to coordinate
the inclusion of other traffic control elements that must be installed at the same time as the
construction of the PROJECT that are NOT included in Attachment A and will be the responsibility of
the AGENCY owning each and any of those traffic control elements during the course of the project;
and
WHEREAS AUTHORITY agrees to implement the PROJECT based on Attachment A. The
PARTICIPATING AGENCIES agree to a combined cash and in -kind match of one hundred, fifty-five
thousand, four hundred, sixty-four dollars ($155,464.00), equivalent to twenty percent (20%) of the
PROJECT cost (see Attachment B); and
WHEREAS, AUTHORITY and the PARTICIPATING AGENCIES desire to enter into this
Agreement to implement the PROJECT in support of Project P as part of M2; and
WHEREAS, this Cooperative Agreement defines the specific terms, conditions and funding
responsibilities between the AUTHORITY and the PARTICIPATING AGENCIES for the implementation
of the PROJECT.
WHEREAS, the Orange County Transportation Authority Board of Directors approved funding
for the PROJECT and authorized the Chief Executive Officer to negotiate and execute this cooperative
Page 2 of 16
Item 9. - 11 H - 0-
u
2
3
4
5
6
7
8
9
10
I
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
COOPERATIVE AGREEMENT NO. C-1-3023
agreement on June 13, 2011.
WHEREAS, the CITY of Huntington Beach's City Council approved this Agreement on the
day of c,CL—`'?3 20�_.
WHEREAS, the CITY of Fountain Valley's City Council approved this Agreement on the
day of , 20
WHEREAS, the CITY of Santa Ana's City Council approved this Agreement on the
day of 20
WHEREAS, the CITY of Tustin's City Council approved this Agreement on the
day of , 20__
WHEREAS, the State of California Department of Transportation's Deputy District Director of
Operations approved this Agreement on the day of 20
NOW, THEREFORE, it is mutually understood and agreed by AUTHORITY and the
PARTICIPATING AGENCIES as follows:
A. This Agreement, including any attachments incorporated herein and made applicable by
reference, constitutes the complete and exclusive statement of the terms and conditions of this
Agreement between AUTHORITY and the PARTICIPATING AGENCIES and it supersedes all prior
representations, understandings and communications between the parties. The invalidity in whole or in
part of any term or condition of this Agreement shall not affect the validity of other term(s) or
conditions(s) of this Agreement. The above referenced Recitals are true and correct and are
incorporated by reference herein.
B. AUTHORITY's failure to insist on any instance(s) of PARTICIPATING AGENCIES's
performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or
relinquishment of AUTHORITY's right to such performance or to future performance of such term(s) or
condition(s), and AGENCY's obligation in respect thereto shall continue in full force and effect. Changes
to any portion of this Agreement shall not be binding upon AUTHORITY except when specifically
Page 3of16
- Item 9. - 12
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15 II
16
17
18
19
20
21
22
23
24
25
26
COOPERATIVE AGREEMENT NO. C-9-3023
confirmed in writing by an authorized representative of AUTHORITY by way of a written amendment to
this Agreement and issued in accordance with the provisions of this Agreement
C. PARTICIPATING AGENCIES's failure to insist on any instance(s) of AUTHORITY's
performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or
relinquishment of PARTICIPATING AGENCY's right to such performance or to future performance of
such term(s) or condition(s), and AUTHORITY's obligation in respect thereto shall continue in full force
and effect. Changes to any portion of this Agreement shall not be binding upon PARTICIPATING
AGENCIES except when specifically confirmed in writing by an authorized representative of
PARTICIPATING AGENCIES by way of a written amendment to this Agreement and issued in
accordance with the provisions of this Agreement.
ARTICLE 2. SCOPE OF AGREEMENT
This Agreement specifies the roles and responsibilities of the PARTIES as they pertain to the
subjects and projects addressed herein. Both AUTHORITY and PARTICIPATING AGENCIES agree
that each will cooperate and coordinate with the other in all activities covered by this Agreement and
any other supplemental agreements that may be required to facilitate purposes thereof.
ARTICLE 3. RESPONSIBILITIES OF AUTHORITY
AUTHORITY agrees to the following responsibilities for funding of the PROJECT:
A. AUTHORITY shall implement the PROJECT based on the APPLICATION prepared by
the APPLICANT AGENCY in accordance with the policies and procedures contained in the CTFP
Guidelines,
B. AUTHORITY shall provide oversight in order to maintain inter -jurisdictional traffic signal
operational integrity between PROJECT and other existing and new M2 Project P funded projects.
C. AUTHORITY shall perform web -based public outreach activities for the project to
communicate major project milestones and results.
D. AUTHORITY shall provide formats, templates, and guidance in reporting requirements
as described in CTFP.
Item 9. - 13
1-113
P age 4 of 16
- 72-
0 •
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
COOPERATIVE AGREEMENT NO. C-1-3023
E. AUTHORITY, or agents of AUTHORITY, may upon close-out of PROJECT under this
Agreement, perform an audit and or technical review to ensure that the CTFP Guidelines policies and
procedures were followed. Such an audit shall be performed within one hundred and eighty (180) days
after the PROJECT three-year grant period is complete. If the audit or technical review determines that
any of the activities performed are ineligible for CTFP funding, PARTICIPATING AGENCIES must
return the amount of funding used to perform the ineligible activity to AUTHORITY.
F. AUTHORITY will invoice the PARTICIPATING AGENCIES as identified in the
PROJECT 2010 CALL APPLICATION and Attachment B for the dollar match at the start of the
PROJECT.
G. AUTHORITY will request updates on the PROJECT as part of semi-annual review
process, including documentation of in -kind match conforming to Attachment B and will include the
PROJECT in the list of active projects in OCFundtracker until completion of the three year grant period.
Documents to be provided include, but are not limited to, payroll records, contracts, and purchase
orders.
ARTICLE 4. RESPONSIBILITES OF THE AUTHORITY AS PROJECT LEAD AGENCY
The AUTHORITY as the LEAD AGENCY agrees to the following responsibilities for the
implementation of the PROJECT:
A. AUTHORITY will act as the LEAD AGENCY for the work necessary to manage, procure,
and complete the PROJECT as identified in Attachment A, which is attached to and, by this reference,
incorporated in and made a part of this agreement.
B. To coordinate outreach with the PARTICIPATING AGENCIES for the PROJECT.
C. To collect manual intersection movement and automated machine traffic counts.
D. To develop new timing plans optimized for signal synchronization.
E. To provide updated timing plans and traffic count data to the PARTICIPATING
AGENCIES.
Page 5 of 16
t"t -173-
Item 9. - 14
0
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
COOPERATIVE AGREEMENT NO. C-1-3023
F. To prepare a "Before and After Study" for the PROJECT. As described in the Measure
M2 Eligibility Guidelines adopted by the AUTHORITY, the "Before and After Study' for the project is
considered the equivalent of the required Project Final Report (Measure M2 Ordinance No_ 3, Section
6.111.9) for the project. The AUTHORITY shall provide the "Before and After Study" to the
PARTICIPATING AGENCIES in draft and final formats for comment and comments shall be noted in
the final study.
G. To provide Ongoing Maintenance and Operation of optimized signal timing after Primary
Implementation of the PROJECT is completed and continue until the end of the three year grant period.
ARTICLE 5. RESPONIBILITES OF THE PARTICIPATING AGENCIES
The PARTICIPATING AGENCIES agree to the following responsibilities for implementation
and funding of the PROJECT:
A. Provide a technical representative to meet and participate as a member of the
project's Traffic Forum.
B. To authorize the AUTHORITY to manage, procure, and implement all aspects of the
project.
C. To participate and support the PROJECT implementation within the timeframe
outlined in the APPLICATION and consistent with the CTFP Guidelines adopted by the
AUTHORITY.
D. To provide the AUTHORITY all current intersection, local field master, and/or central
control system timing plans and related data upon request.
E. To provide the local match and/or documentation for the in -kind services for the
project in accordance with Attachment B. Failure to provide included match and/or evidence of in -
kind service may result in the loss of future participation for competitive funds.
F. PARTICIPATING AGENCIES that have included a dollar match as identified in
Attachment B shall provide payment for the dollar match to the AUTHORITY within 30 calendar days of
receipt of an invoice.
Page 6 of 16
Item 9. - 15 11B -174-
COOPERATIVE AGREEMENT NO. C-1-3023
1 G. PARTICIPATING AGENCIES that have included an in -kind match as identified in
2 Attachment B shall provide documentation of conformance as part of the semi-annual review process.
3 H. PARTICIPATING AGENCIES shall provide updates to the AUTHORITY on the
4 PROJECT as part of semi-annual review process until completion of the three year PROJECT grant
5 period. Documents to be provided include, but are not limited to, payroll records, contracts, and
6 purchase orders.
7 I. PARTICIPATING AGENCIES shall continue Ongoing Maintenance and Operation after
8 the three year grant period is complete and continue until the end of the PROJECT if specified as part
9 of the Attachment A Maintenance of Effort section.
10 ARTICLE 6. DELEGATED AUTHORITY
11 The actions required to be taken by PARTICIPATING AGENCIES in the implementation of this
12 Agreement are delegated to its City Managers, or equivalent designee, and the actions required to be
13 taken by AUTHORITY in the implementation of this Agreement are delegated to AUTHORITY's Chief
14 Executive Officer.
15 ARTICLE 7. AUDIT AND INSPECTION
16 AUTHORITY and PARTICIPATING AGENCIES shall maintain a complete set of records in
17 accordance with generally accepted accounting principles. Upon reasonable notice, PARTICIPATING
18 AGENCIES shall permit the authorized representatives of AUTHORITY to inspect and audit all work,
19 materials, payroll, books, accounts, and other data and records of PARTICIPATING AGENCIES for a
20
period of four (4) years after final payment, or until any on -going audit is completed. For purposes of
21
audit, the date of completion of this Agreement shall be the date of AUTHORITY's payment of
22
PARTICIPATING AGENCIES's final billing (so noted on the invoice), if applicable, under this
23
Agreement. AUTHORITY shall have the right to reproduce any such books, records, and accounts. The
24
above provision with respect to audits shall extend to and/or be included in contracts with
25
PARTICIPATING AGENCIES' contractor.
26
Page 7 of 16
14-17 - Item 9. - 16
0
1
2'
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
COOPERATIVE AGREEMENT NO. C-1-3023
ARTICLE 8. INDEMNIFICATION
A. The PARTICIPATING AGENCIES shall jointly and severally indemnify, defend and hold
harmless the AUTHORITY, it's officers, directors, employees and agents from and against any and all
claims (including attorney's fees and reasonable expenses for litigation and settlement) for any loss or
damages, bodily injuries, damage to, or loss of property caused by the negligent acts, omissions or
willful misconduct by the PARTICIPATING AGENCIES, its officers, directors, employees or agents in
connection with or arising out of the performance of this Agreement.
B. The PARTICIPATING AGENCIES shall maintain adequate levels of insurance, or self-
insurance to assure full indemnification of AUTHORITY.
C. AUTHORITY shall indemnify, defend and hold harmless the PARTICIPATING
AGENCIES, its officers, directors, employees or agents, and/or its officers, directors, employees or
agents from and against any and all claims (including attorney's fees and reasonable expenses for
litigation and settlement) for any loss or damages, bodily injuries, damage to, or loss of property caused
by the negligent acts, omissions or willful misconduct by AUTHORITY, its officers, directors, employees
or agents in connection with or arising out of the performance of this Agreement.
D. AUTHORITY shall maintain adequate levels of insurance, or self-insurance to assure full
indemnification of the PARTICIPATING AGENCIES.
ARTICLE 9. ADDITIONAL PROVISIONS
A. Term of Agreement: This Agreement shall continue in full force and effect until
September 30, 2014. This Agreement may be extended by the mutual consent of both parties.
B. This Agreement may be extended or amended in writing at any time by the mutual
consent of both parties. No amendment shall have any force or effect unless executed in writing by
both parties.
C. The AUTHORITY and the PARTICIPATING AGENCIES agree to work together in good
faith, using reasonable efforts to resolve any unforeseen issues and disputes arising out of the
performance of this Agreement.
Page 8of16
Item 9. - 17 HB -176-
0
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
COOPERATIVE AGREEMENT NO. C-1-3023
D. Legal Authority: The AUTHORITY and the PARTICIPATING AGENCIES hereto
represent that they are authorized to execute this -Agreement on behalf of said parties and that, by so
executing this agreement, the parties hereto are formally bound to the provisions of this Agreement.
E. Severability: If any term, provision, covenant or condition of this Agreement is held to be
invalid, void or otherwise unenforceable, to any extent, by any court of competent jurisdiction, the
remainder of this Agreement shall not be affected thereby, and each term, provision, covenant or
condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law.
F. Counterparts of Agreement: This Agreement may be executed and delivered in any
number of counterparts, each of which, when executed and delivered shall be deemed an original and
all of which together shalt constitute the same agreement. Facsimile signatures will be permitted.
G. In the event that the PROJECT Costs exceed the estimates as submitted in the
APPLICATION as prepared by the APPLICANT AGENCY, all parties agree to meet and determine
PROJECT revisions to meet the budget or a revised funding proposal by PARTICIPATING AGENCIES
which shall be documented and submitted in writing as a revision to the agreement.
H. AUTHORITY and PARTICIPATING AGENCIES shall comply with all applicable federal,
state and local laws, statutes, ordinances and regulations of any governmental authority having
jurisdiction over the PROJECT.
I. Force Maieure: Either Party shad be excused from performing its obligations under this
Agreement during the time and to the extent that it is prevented from performing by an unforeseeable
cause beyond its control, including but not limited to; any incidence of fire, flood; acts of God;
commandeering of material, products, plants or facilities by the federal, state or local government;
national fuel shortage; or a material act or omission by the other party; when satisfactory evidence of
such cause is presented to the other Party, and provided further that such nonperformance is
unforeseeable, beyond the control and is not due to the fault or negligence of the Party not performing.
J. Assignment: Neither this Agreement, nor any of the Parties rights, obligations, duties, or
authority hereunder may be assigned in whole or in part by either Party without the prior written consent
Page 9of16
Item 9. - 18
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17 j
18
19
20
21
22
23
24
25
26
COOPERATIVE AGREEMENT NO. C-1-3023
of the other Party in its sole and absolute discretion. Any such attempt of assignment shall be deemed
void and of no force and effect. Consent to one assignment shall not be deemed consent to any
subsequent assignment, nor the waiver of any right to consent to such subsequent assignment.
K. Obligations To Comply with Law: Nothing herein shall be deemed nor construed to
authorize or require any Party to issue bonds, notes or other evidences of indebtedness under the
terms, in amounts, or for purposes other than as authorized by local, state or federal law.
L. Governing Law: The laws of the State of California and applicable local and federal
laws, regulations and guidelines shall govern this Agreement.
M. Litigation fees: Should litigation arise out of this Agreement for the performance thereof,
the court shall award costs and expenses, including attorney's fees, to the prevailing party.
N. Notices: Any notices, requests, or demands made between the parties pursuant to this
Agreement are to be directed as follows:
To CITY OF FOUNTAIN VALLEY:
To CITY OF HUNTINGTON BEACH:
City of Fountain Valley
City of Huntington Beach
10200 Slater Avenue
Fountain Valley, CA 92708
2000 Main Street
Huntington Beach, CA 92648
Attention: Temo Galvez
Senior Civil Engineer
Attention: William Janusz
Principal Civil Engineer
Tel: 714/593-4517
Tel: 714/374-1628
Email: temo.galvez(5�fountainvalley. org
wianusz(cr�surfcity-hb.
Item 9. - 19
Page 10 of 16
- 7-
0 •
1
2
3
4
5
61
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
COOPERATIVE AGREEMENT NO. C-1-3023
To CITY OF SANTAANA:
To CITY OF TUSTIN:
City of Santa Ana
City of Tustin
Public Works Agency
20 Civic Center Plaza, M-43
Santa Ana, CA 92701
300 Centennial Way
Tustin, CA 92780
Attention: Vinh Nguyen
Senior Civil Engineer
Attention: Dana R. Kasdan, P.E.
Engineering Services Manager
Tel: 714/647-5612
Tel: 714/573-3150
email: vnguyen(cDsanta-ana.org
email: dkasdan(aD-tustinca.orq
To STATE OF CALIFORNIA:
To AUTHORITY:
State of California
Orange County Transportation Authority
6681 Marine Way
Irvine, CA 92618
550 South Main Street
Orange, CA 92863-1584
Attention: Fedrico Hormozi
Senior Electrical Engineer
Attention: Venita Todd
Senior Contracts Administrator
Tel: 949/936-3464
Tel: 714/560-5446
email: fedrico hormozi@dot.ca.gov
vtogq@octa.net
Page 11 of 16
mt'/ -
Item 9. - 20
.J
11
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
COOPERATIVE AGREEMENT NO. C-1-3023
IN WITNESS WHEREOF, the parties hereto have caused this Agreement
No. C-1-3023 to be executed on the date first above written.
CITY OF FOUNTAIN VALLEY ORANGE COUNTY TRANSPORTATION AUTHORITY
By:
Steve Nagel
Mayor
ATTEST:
By:
Kathy Bailor
City Cleric
APPROVED AS TO FORM:
By:
Alan Bums
City Attorney
Dated:
LM-
Will Kempton
Chief Executive Officer
APPROVED AS TO FORM:
By:
Kennard R. Smart, Jr.
General Counsel
APPROVAL RECOMMENDED:
By:
K is Mortazavi
Executive Director, Planning
Dated:
Item 9. - 21
Page 12of16
x> -t -
0 1 0
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
COOPERATIVE AGREEMENT NO. C-1-3023
IN WITNESS WHEREOF, the parties hereto have caused this Ag
No. C-1-3023 to be executed on the date first above written.
CITY OF HUNTINGTON BEA H
By:
Donald F. Hansen, r.
Mayor
ATTEST:
r/ I L
n t-. Flynn
y Clerk
APPROVED AS TO FORM:
e,,t ��,w�
By:
Jennifer McGrath
City Attorney
Dated:
Page 13 of 16
UB - l -
Item 9. - 22
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
COOPERATIVE AGREEMENT NO. C-1-3023
IN WITNESS WHEREOF, the parties hereto have caused this Agreement
No. C-1-3023 to be executed on the date first above written.
CITY OF SANTA ANA
By:
Miguel Pulido
Mayor
ATTEST:
By:
Maria D. Huizar
City Clerk
APPROVED AS TO FORM:
By:
Joe Straka
City Attomey
Dated:
Item 9. - 23
Page 14 of 16
HAS - 2-
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
COOPERATIVE AGREEMENT NO. C-1-3023
IN WITNESS WHEREOF; the parties hereto have caused this Agreement
No. C-1-3023 to be executed on the date first above written.
CITY OF TUSTIN
By:
Jerry Amante
Mayor
ATTEST:
By:
Pamela Stoker
City Clerk
APPROVED AS TO FORM:
By:
David E. Kendig
City Attorney
Dated:
Page15of16
-3-
Item 9. - 24
0 0
COOPERATIVE AGREEMENT NO. C-1-3023
IN WITNESS WHEREOF, the parties hereto have caused this
No. C-1-3023 to be executed on the date first above written.
COUNTY DEPARTMENT OF TRANSPORTATION
In
James Pinheiro
Deputy District Director
Operations and Maintenance
Dated:
Item 9. - 25
Page 16of16
- -
,11.13
0
AGREEMENT C-1-3023
WarnerAvenue
INTRODUCTION
Project PCorridor
Scope of Work
Warner Avenue
The Renewed Measure K8 (M2). Project P- Regional Traffic Signal Synchronization Program
(RTSSF) is a muhi-agenoy, corridor -based approach that optimizes traffic signal tinning based
onanalysis ofmetrics obtained from existing traffiopatterns. This approach acknowledges local
agency responsibility and control of signal timing and coordinates with project agencies to
develop acceptable synchronization timing. The PARTICIPATING AGENCIES/AGENCY
(AGENCIES) along the Warner Avenue corridor (PROJECT) have requnmted, as detailed in the
approved application, that the Orange County Transportation Authohty (AUTHORITY) be
designated as the LEAD AGENCY. AUTHORITY will administer the work with the assistance of
consulting or contractor services to provide project monogennent, traffic signal timing
opiirnizadion, and implementation of approved equipment upgrades as submitted in the
application for PROJECT. This scope requireathe active assistance byall corridor AGENCIES
throughout the process even without special reference to their participation.
PROJECT TRAFFIC SIGNAL SYNCHRONIZATION — PRIMARY IMPLEMENTATION
The following is an outline of the scope of services for PROJECT Primary Implementation that is
associated with developing and implementing optimal PROJECT time -of day traffic signal
coordination plans;
1) Proiect Administration
AUTHORITY shall provide general project adnninistra8on, environmental prooemsinO, and
quality control. PARTICIPATING AGENCIES shall provide support project management
services for the project intersections located within their jurisdiction and assist in maintaining
PROJECT schedule.
a) Data Collection
The AUTHORITY will assemble with the assistance of PARTICIPATING
AGENCIES the necessary data to understand the existing traffic conditions for
the PROJECT and its respective traffic signal operations. This shall indude, at
minimum, the foUowing�
within the past two years
AGREE M ENT C-1-3023
Warner Avenue
ATTACHMENT A
• Local agency timing preferences or policies for all modes of travel and special
intersection treatments
• Manual and Machine Traffic counts for highway links and intersections for
weekday and weekend time periods for all modes of travel. Special 72-hour
video counts will be conducted at up to eight (8) intersections along the
corridor with established special modal use.
b) Field Reviews
AUTHORITY shall conduct PROJECT field reviews to verify collected data
including geometric layout, inventory of existing traffic signal control and
communications, and any and all factors that impact or affect signal
progressions. AUTHORITY in coordination with the PARTICIPATING
AGENCIES shall identify mitigations for the existing traffic signal control
equipment or geometric layouts to determine recommended PROJECT related
improvements
2) Signal Synchronization Timing
The AUTHORITY shall develop a signal synchronization model using Synchro and Sim
Traffic 8.0 and Tru — Traffic 9.0 to verify the operation of existing timing and then produce
and evaluate potential timing changes that would improve or refine the corridor traffic flows
through improved optimized signal operations. The PARTICIPATING AGENCIES shall be
involved in the review and validation of the recommended signal timing. The OCTA Corridor
Synchronization Performance Index (CSPI) combines Average Speed, Stops per Mile, and
Greens per Red (number of intersections successfully traversed -on a Green Light vs.
Stopped by a Red Light) into a composite index. The CSPI shall be the defined metric in this
evaluation
The AUTHORITY shall utilize the approved Optimized Signal Timing and implement the
timing into the central and field controller systems and provide Fine Tuning services. The
After Study Travel Time Runs Shall be performed and the Before to After comparison CSPI
shall then be determined
3) Before and After Studies and Reports
AUTHORITY shall conduct real-time floating car "runs" in each direction during the planned
(Before) and implemented (After) time periods of PROJECT traffic signal synchronization.
Summary reports shall be prepared by AUTHORITY in coordination with the
Item 9. - 27 14B -186-
AGREEMENT C-1-3023
WamerAvenue
ATTACHMENT A
PARTICIPATING AGENCIES to indentify improvements in metrics from the Before to After
conditions. The Before and After Study shall constitute the PROJECT Final Report.
Additionally, this report shall document improvements accomplished and recommend
Procedures for continuing maintenance, surveillance, and evaluation of the coordinated
signal system.
4. Engineering Design Review, and Procurement/Construction — Support Infrastructure
Each AGENCY shall provide sufficient staffing to provide Engineering Design Review of
Consultant provided design documentation. If design documentation is provided by the
AGENCY for PROJECT, the Engineering Design Review requirement shall be satisfied.
Purchase and construction/installation of the requested traffic signal infrastructure and
upgrades, software, licenses, or other components as approved in the application shall be
by the AUTHORITY in the name of and for the end user AGENCY. The AUTHORITY shall
work with the PARTICIPATING AGENCIES to coordinate design, identification of applicable
standards/specifications, purchasing and/or installation of the required improvements.
Design and other technical support to implement the upgrades shall be subject to the
designated cost estimate. The budget for these improvements is fixed to the approved
budget and will be subject to revised scope or additional contributions. The highest priority
improvements shall be those that are required to optimize signal timing. The AGENCY shall
waive all fees for permits and inspections and shall provide sufficient professional staffing to
provide construction support and inspection services to PROJECT.
PROJECT TRAFFIC SIGNAL SYNCHRONIZATION — ON GOING MAINTENANCE AND
s •-
The following is a summary of the on -going maintenance and monitoring for PROJECT:
1) Continued Signal Timing Support
From the date of completion and acceptance of the signal timing implementation by the
AGENCIES, the AUTHORITY shall provide regularly scheduled monthly signal timing
support to monitor, observe, fine-tune and optimize the signal timing and phasing
operation, PROJECT wide. The AUTHORITY shall provide a reporting mechanism to
the AGENCIES documenting any changes made or recommended including
maintenance issues regarding systems components directly related to the Systems
HB -187- Item 9. - 28
•
•
AGREEMENT C-1-3023
Warner Avenue
ATTACHMENT" A
infrastructure installed or constructed through PROJECT. This Continued Signal Timing
Support period will end after two years (24 months) or no longer than the PROJECT
grant period.
2) Two Year Communication and Detection Support
Authority shall provide regular monthly scheduled communication and detection support
to ensure necessary conditions for signal synchronization. This will primarily focus on
the monitoring and reporting of communications and detection issues. As issues are
identified, they will be reported to the local agencies and potential repairs will be
identified with local agencies' consultation.
Item 9. - 29 H3 -189-
•
•
AGREEMENT C•1-3023
PROJECT P - WARNER AVENUE - WORK BY LOCATION
ATTACHMENT A
Warner Avenue - Work by Location
:1lYarner.Aventie Naiite;@:ocatiiiri
le.
'
Caltrans
Pacific Coast Highway (Hwy 1)
1
336 1170E,
2070, gps, ce
Huntington Beach
Fire Station / Yacht Club
2
4128
gps
Huntington Beach
Algonquin Street / Sandra Lee Lane
3
3914
E I/C, F96, es
Huntington Beach
Bolsa Chica Street
4
3907
E I/C, F96, as, CM
Huntington Beach
Greentree Lane / Plaza Lane
5
3B58
E I/C, F96, as
Huntington Beach
Graham Street
6
390B
E t/C, F96, es
Huntington Beach
Springdale Street
7
3910 1
E I/C, F96, es
Huntington Beach
Edwards Street
B
3911 1
E I/C, F96, as
Huntington Beach
Goldenwest Street
9
3912
E VC, F96, es
Huntinaton Beach
Home Depot
10
3977
E VC, F96, es
Huntington Beach
Gothard Street
11
3909
E I/C, F96, es
Huntington Beach
Nichols Street
12
3B60
E VC, F96, es
Huntington Beach
Ash Street / Milstream Lane
13
3859
E 1/C, F96, es
Caltrans
Beach Boulevard
14
242
as
Huntington Beach
Rotterdam Lane
15
3986
E 1/C, F96, es2
Huntington Beach
Newland Street
16
3913
E 1/C, F96, es
Fountain Valley
Magnolia Street
17
7086
Fountain Valley
Bushard Street
1B
7085
Fountain Valley
Brookhurst Street
19
7080
Fountain Valley
Ward Street
20
7082
12070, ca,T111,
Fountain Valley
Los Jardines West
21
7098
Fountain Valley
Euclid Street
22
7081
Fountain Valley
Mt Hope Street
23
7084
2070, ca,T111,
Fountain Valley
Newhope Street
24
7083
Santa Ana
Harbor Boulevard
25
2612
WD 4 apps, ce, BT
Santa Ana
Yale Street
26
2464
es-TP, ee-TP
Santa Ana
Susan Street
27
2611
IN I/C-TP, es-TP, ee-TP
Santa Ana
Fairview Street
2B
2610
12070 ca, mod L - S D, N I/C,
Santa Ana
Greenville Street
29
2463
IN I/C, es-F
Santa Ana
Raitt Street
30
2609
es-TP, ee-TP
Santa Ana
Bike Trail Xing
31
2608
es-TP, ee-TP
Santa Ana
Pacific Avenue
32
2462
es-TP, ee-TP
Santa Ana
Bristol Street
33
2601
E 11C, F24, es, BT
Santa Ana
Flower Street
34
2602
E I/C, F24, es-F, VS
Santa Ana
Main Street
35
2603
es-F, ee-TP, BT
Santa Ana
Bike Trail Xing
36
2646
ee-TP
Santa Ana
Halladay Street
37
2604
es-TP, ee-TP
Santa Ana
Standard Avenue
3B
2605
WD, W, es-TP, ee-TP, ce
Santa Ana
Fire Signal
39
2647
ee-TP
Santa Ana
Grand Avenue
40
2606
E I/C, F24, VS, mod L - SD, ce, W, BT
Santa Ana
Wright Street
41
2607
Santa Ana
Pullman Street
42
1 2613
Tustin Red Hill Avenue 43 5436 ca s
cu = controller unit; ca = controller assembly includes cu + all necessary equipment and appurtenances + es, ce = cabinet equipmem; as = ethernet switch; FS =
Fiber Switch; ee= ethernet extender, gps = gps interface and antennae installed; 2070 = 2070 Com##- 2070 Communication Module, 170E - Field Master, CM =
Modem - Communication Module; C = CenTracs; TAC = TACTICS; ASCL = AC S Lite; A = Aries; BB = Battery Backup System; Existing or New VC =
Interconnect Conduit with media; media - F = Fiber Optic, TP = ## pair Twisted; VD =Video Detection; WD- Wireless Detection SO - System Detection; VS =
Video Surveillance System; W = WiFi; BT- Bluetooth; L = Loop Detector, EVP = Emergency veh_ pre-empt; T ## = Type II or III Electrical Service; a # following
item codes = quantity p.e. L42 = install 42 loop detectors); ' = shared ownership; " following task code = NOT A PART, agency pays 100 % for that task only, m -
m = modify existing controller. New controller may be substituted if functionally equivalent CONSULTANT is cautioned to verify interconnect components in
field.
All equipment is furnished and installed and/or modify existing installation with 1 year guaranty on labor and material. Firmware and Software Upgrades for installed
specified systems are included in the Installed price for a period of 3 years. Excludes new software for new features not originally installed nor specified to be
installed and included. Removal of existing equipment and appurtenances is included in the furnish and install or modify existing installation price. PS & E may be
available at no cost to the Consultant from Project Agencies.
14B -1- ---Item 9. - 30
•
AGREEMENT C-1-3023
PROJECT P -WARNER AVENUE -WORK BY LOCATION
ATTACHMENT A
Comments, Wishes, Needs of Santa Ana
Instructions: Enter any special circumstance such as conduit, communications, central or
field master modifications, new systems, TMC, YIDS, etc. that are not part of the intersection
listing on the Main Data Sheet. Prioritize with 1 being best and 5 being worst. Add items if
you wish.
Priority
Description
Comments
1
es, ee-TP on Warner/Wright Street
2
ee-TP on Warner/Pullman
3
Install conduit and interconnect/fiber from traffic
signal cabinet to splice kit (Warner @ Standard)
4
Install conduit and interconnect/fiber from Grand to
Wright and install communication equipment for IP
communication
5
Replace existing cabinet with new Type 332 Traffic
Signal Cabinet at Main.
6
Replace existing cabinet with new Type 332 Traffic
Signal Cabinet at Flower.
7
Install conduit and interconnect. fiber from Raitt to
Bristol
Item 9. - 31 H -t a-
•
0
AGREEMENT C-1-3023
PROJECT P - WARNER AVENUE - WORK BY LOCATION
ATTACHMENT A
Comments, Wishes, Needs of Fountain Valley
Instructions: Enter any special circumstance such as conduit, communications, .central or
field master modifications, new systems, TMC, YIDS, etc. that are not part of the intersection
listing on the Main Data Sheet. Prioritize with 1 being best and 5 being worst. Add items if
you wish.
Priority . Description Comments
1 CCTV @ 1 location location to be determined
1B - t- Item 9. - 32
•
AGREEMENT C-1-3023
PROJECT P -WARNER AVENUE -WORK BY LOCATION
ATTACHM ENT A
Comments, Wishes, Needs of Huntington Beach
Instructions: Enter any special circumstance such as conduit, communications, central or
field master modifications, new systems, TMC, YIDS, etc. that are not part of the
intersection listing on the Main Data Sheet. Prioritize with 1 being best and 5 being worst.
Add items if you wish.
Priority
Description
Comments
Replace existing TWP interconnect (in existing 1.5"
1
conduits) with new 96-strand SMFO from
Algonquin to Newland along Warner Ave: 21,200
feet (not accounting for slack in pull boxes)
2
Upgrade existing pull boxes for new fiber to #6E at
estimating approximately
the cabinet and #6 in between signals
every 600 feet
Communication equipment at each signal along the
3
fiber path (13 total):
1) Fiber Patch Panel; 2) Ethernet Switch; 3) Splice
Enclosure
4
Interconnect with City of Fountain Valley at
Warner/Magnolia
Item 9. - 33 11B -1-
LJ
Is
AGREEMENT C-1-3023
PROJECT P - WARNER AVENUE - WORK BY LOCATION
ATTACHMENT A
Comments, Wishes, Needs of Tustin
Instructions: Enter any special circumstance such as conduit, communications, central or
field master modifications, new systems, TMC, YIDS, etc. that are not part of the
intersection listing on the Main Data Sheet. Prioritize with 1 being best and 5 being worst.
Add items if you wish.
Priority Description Comments
-1 9- Item 9. - 34
•
AGREEMENT C-1-3023
PROJECT P - WARNER AVENUE - WORK BY LOCATION
ATTACHM ENT A
Comments, Wishes, Needs of Caltrans
Instructions; Enter any special circumstance such as conduit, communications, central or
field master modifications, new systems, TMC, YIDS, etc. that are not part of the
intersection listing on the Main Data Sheet. Prioritize with 1 being best and 5 being worst.
Add items if you wish.
Priority
Description
Comments
Item 9. - 35 . - -t-
0 0
AGREEMENT NO. C-1-3023
ATTACHMENT B
Local Match Commitment
Details of Matching Funds: (must be consistent with PROJECT APPLICATION):
Provide details in tables
Direct Dollar Match Total Dollar Match for the Project - $ 64.050
In Lieu Funding: Total In Lieu Funding for the Project: $ 91,414
Total Match for Project $ 155.464
Direct Dollar Match -
Agency
%Funding Source
Amount of Direct Contribution
City of Huntington Beach
V
$44,520
City of Fountain Valley
$ 13,420
City of Tustin
M2 Fair Share
$6,110
10T:ATLS
64,050
In Lieu/Soft Match of Improvements or Staffing Support
Specific Improvements and Services (List items and Cost)
Agency
improvement
Date of
Construction
Expenditure
TOTAL
I 1B - 195- Item 9. - 36
0
0
Staffing Commitment:
AGREEMENT NO. C-1-3023
ATTACHMENT B
Agency
Staff Position
Type of Service
No. of
Hourly Rate
(including
Total
to Project
Hours
burden
City of Huntington Beach
meerin
En g g
Project
M mt/Timin
60
$141.89/hour
$ 8,513.40*
City of Huntington Beach
Maintenance
Signal
Maintenance
130
$87.88hour
$ 11,424.60*
City of Fountain Valley
Engineering
Project Admin
47.79
$100/hour
$ 4,779*
City of Santa Ana
Sr. Civil
En ineer
Project Admin
50
$180.46/hour
$ 9,023*
City of Santa Ana
Assistant
En ineer II
Project Design/
Im lementation
200
$149.91/hour
$ 29,982*
City of Santa Ana
Assistant
Traffic Oper
Project Design /
g
108.06
$142.76/hour
$ 15,426*
En ineer
Implementation
City of Santa Ana
Engineering
Interns
Project Design /
Implementation
200
$44.63/hour
$ 8,926=
Caltrans
Engineering
Project Admin
33.4
$100/hour
$ 3,340*
T
I
I
-
TOTAL
$ 91,414*
*Total amount is the required participation by the idenfified agency. The number of hours and hourly
rate will be based on each agency's actual billing rates, which must collectively equal the same value of
the assigned 'Total' dollars. Each agency will be responsible for keeping detailed records of hours
worked and description of work. An accounting record of personnel, hours, and burden rate is
expected to be included with the final submittal. Records will be subject to auditing.
Item 9. - 37 11B -196-
•
•
December 21, 2011
Venita Todd, Senior Contract Administrator — Capital Projects
Orange County Transportation Authority
550 South Main Street
P. O. Box 14184
Orange, CA 92863-1584
Dear Mr. Cruz:
Enclosed please find two originals each of Cooperative Agreement No. C-1-3021,
Cooperative Agreement No. C-1-3022, and Cooperative Agreement No. C-1-3023.
Upon execution by the County and all parties, please return one complete copy to:
Joan L. Flynn
City Clerk
2000 Main Street
Huntington Beach CA 92648
Your attention to this matter is greatly appreciated.
Sincerely,
Joan L. Flynn, CIVIC
City Clerk
JF: pe
Enclosure: Agreements (6)
G:fo11owup:agrmt1tr
B -1 7_ Item 9. - 38
0
0
ATTACHMENT #3
Item 9. - 39 HB -198.
0 0
1
2
3
4
s
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
AMENDMENT NO. 1 TO
COOPERATIVE AGREEMENT NO. C-1-3023
BETWEEN
ORANGE COUNTY TRANSPORTATION AUTHORITY
AND
THE CITIES OF HUNTINGTON BEACH, FOUNTAIN VALLEY, SANTA ANA, AND TUSTIN
FOR
THE WARNER AVENUE PROJECT FUNDED AS PART OF THE MEASURE M2 REGIONAL
TRAFFIC SIGNAL SYNCHRONIZATION PROGRAM (PROJECT P)
THIS AMENDMENT NO. 1 is made and entered into this day of
2013, by and between the Orange County Transportation Authority, ("AUTHORITY"), and the Cities
of Huntington Beach, Fountain Valley, Santa Ana, and Tustin (hereinafter referred to as the
"PARTICIPATING AGENCIES').
WITNESSETH:
WHEREAS, by Agreement No. C-1-3023 dated May 21, 2012, AUTHORITY and
PARTICIPATING AGENCIES entered into a cooperative agreement for the coordination of traffic
signals across multiple jurisdictional boundaries as a part of the Renewed Measure M (M2) Regional
Traffic Signal Synchronization Program (Project P) to enhance countywide traffic flow and reduce
congestion; and
WHEREAS, AUTHORITY and PARTICIPATING AGENCIES agree to remove Caltrans
participation; and
WHEREAS, AUTHORITY and PARTICIPATING AGENCIES agree to revise
"Attachment B — Detailed Local Match Commitment" to reflect the changes in match distribution; and
WHEREAS, AUTHORITY and PARTICIPATING AGENCIES agree to extend the term of
the agreement for an additional one (1) year and nine (9) months to June 30, 2016; and
Page 1 of 6
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
AMENDMENT NO. 1 TO
COOPERATIVE AGREEMENT NO. C-1-3023
NOW, THEREFORE, it is mutually understood and agreed that Agreement No. C-1-3023 is
hereby amended in the following particulars only:
1. Amend Page 1 of 16, to delete lines 6-7 in their entirety.
2. Amend Page 1 of 16, lines 15-16 to delete in their entirety and in lieu thereof, insert
"and The Cities of Huntington Beach, Fountain Valley, Santa Ana, and Tustin (hereinafter referred to
as the "Participating Agencies").
3. Amend Page 2 of 16, lines 17-19 to delete "One Hundred, Fifty -Five Thousand, Four
Hundred Sixty -Four Dollars ($155,464.00)" and in lieu thereof, insert "One Hundred, Forty
Thousand, Seven Hundred Twenty -Seven Dollars ($140,727.00)".
4. Amend Page 3 of 16, to delete lines 10-11 in their entirety.
5. Amend ARTICLE 9. ADDITIONAL PROVISIONS, page 8 of 16, Paragraph A, to
delete "September 30, 2014", as the expiration date of the Agreement and in lieu thereof, insert
"June 30, 2016".
6. Amend Page 11 of 16, lines 11-18 to delete the notices section for the State of
California in its entirety.
7. Remove "Attachment B" and replace with "Attachment B — Amendment No. 1."
/
/
/
/
/
/
/
Page 2 of 6
1
2
3
4
5
6
7
8
9
10
it
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
AMENDMENT NO. 1 TO
COOPERATIVE AGREEMENT NO. C-1-3023
The balance of Agreement No. C-1-3023 remains unchanged.
This Amendment shall be made effective upon execution by all parties.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to
Agreement No. C-1-3023 to be executed on the date first above written.
CITY OF FOUNTAIN VALLEY ORANGE COUNTY TRANSPORTATION AUTHORITY
Bv:
Mark McCurdy
Mayor
ATTEST:
By:
Kathy Bailor
City Clerk
APPROVED AS TO FORM:
Bv:
Alan Burns
City Attorney
Date:
Bv:
Meena Katakia
Manager, Capital Projects
APPROVED AS TO FORM:
Bv:
Kennard R. Smart, Jr.
General Counsel
Page 3 of 6
AMENDMENT NO. 1 TO
COOPERATIVE AGREEMENT NO. C-1-3023
1 IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to
2 Agreement No. C-1-3023 to be executed on the date first above written.
3 CITY OF HUNTINGTON BEACH
a
s By:
Matthew M. Harper
6 Mayor
7
ATTEST:
a
9 B
Jo L. Flynn-
10 1 Clerk
11 APPROVED AS TO FORM:
12 /
13 nnifer Mc rath
r ity Attorney
14 �. ��,�. T�
is Date:
16
17
18
19
20
21
22
23
24
25
26
Page 4 of 6
0 !
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
AMENDMENT NO. 1 TO
COOPERATIVE AGREEMENT NO. C-1-3023
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to
Agreement No. C-1-3023 to be executed on the date first above written.
CITY OF SANTA ANA
Bv:
David Cavazos
City Manager
ATTEST:
Bv:
Maria D. Huizar
City Clerk
APPROVED AS TO FORM:
Bv:
Joe Straka
City Attorney
Date:
Page 5 of 6
1
2
3
4
5
6
7
s
9
10
11
12
13
14
15
16
17
is
19
20
21
22
23
24
25
26
AMENDMENT NO. 1 TO
COOPERATIVE AGREEMENT NO. C-1-3023
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to
Agreement No. C-1-3023 to be executed on the date first above written.
CITY OF TUSTIN
By:
Elwyn A. Murray
Mayor
ATTEST:
By:
Jeffrey C. Parker
City Clerk
APPROVED AS TO FORM:
By:
David E. Kendig
City Attorney
Date:
Page 6 of 6
MENDMENT NO. 1 TO
COOPERATIVE ACWEMENT NO. C-1-3023
ATTACHMENT B
DETAILED LOCAL MATCH COMMITMENT
SECTION 1: AGENCY TOTAL MATCH SUMMARY
Agency
Cash
In -Kind
Total Match
City of Huntington Beach
$ 67,357.00
$ 0.00
$ 67,357.00
City of Fountain Valley
$ 13,420.00
$ 4,779.00
$ 18,199.00
City of Tustin
$ 6,110.00
$ 0.00
$ 6,110.00
City of Santa Ana
$ 0.00
$ 49,061.00
$ 49,061.00
TOTAL
$ 86,887.00
$ 53,840.00
$ 140,727.00
SECTION 2: MATCH BREAKDOWN (CASH VS IN -KIND SERVICES)
A. Cash Match
Agency
Funding Source
Amount of Cash Contribution
City of Huntington Beach
$ 67,357.00
City of Fountain Valley
$ 13,420.00
City of Tustin
$ 6,110.00
TOTAL
$ 86,887.00
B. In -Kind Services
i. Speck Improvements (List items and Cost):
Agency
Improvement
Date of
Construction
Expenditure
N/A
$
TOTAL
$
Page 1 of 2
AMENDMENT NO. 1 TO
COOPERATIVE A*EMENT NO. C-1-3023
ATTACHMENT B
ii. Staffing Commitment:
Agency
Staff Position
Type of Service to
No. of
Fully Burdened
Total*
Project
Hours
Hourly Rate
City of Fountain
Valley
Engineering
Project Admin
47.79
$100
$ 4,779.00
Total in -kind services provided by City of Fountain Valley.
$ 4, 779.00
City of Santa
Ana
Senior Civil Engineer
Project Admin
50
$180.46
$ 9,023.00
City of Santa
Ana
Assistant Engineer II
Project Design /
Implementation
120
$149.91
$ 17,990.00
City of Santa
Assistant Traffic
Project Design /
107.55
$142.76
$ 15,353.50
Ana
Oper Engineer
Implementation
City of Santa
Ana
Engineering intern
Project Design /
Implementation
150
$44.63
$ 6,694.50
Total in -kind services provided by City of Santa Ana:
$ 49, 061.00
TOTAL IN -KIND MATCH*:
$ 53,840.00
*Total amount is the required participation by the identified agency. The number of hours and hourly rate will
be based on each agency's actual fully burdened billing rates, which must collectively equal the same value
of the assigned "Total' dollars. Each agency will be responsible for keeping detailed records of hours worked
and description of work. An accounting record of personnel, hours at fully burdened rate is expected to be
included with the final submittal. Records will be subject to auditing.
Page 2 of 2
®C'TA
BOARD OF DIRECTORS November 22, 2013
Gregory T. Winlerboltom
Chairman
Shn
Vicee Chairman r r William Janusz P.E. PTOE
Chair
Patricia Bales Principal Civil Engineer
Director City of Huntington Beach
Lori Donchak 2000 Main Street
Director Huntington Beach, CA 92648
Gail Eastman
Director
Matmew Harper SUBJECT: OCTA'S AMENDMENT NO. 1 TO COOPERATIVE AGREEMENT
Director
NO. C-1-3023
Michael Hennessey
Director
Dear Mr. Janusz:
Steve Jones
Director
Jeffrey Lalloway
Director Enclosed is one original of the above mentioned subject for your review and
Gary A. Miller signature.
Director
John Moorlach Please execute the original where indicated, in blue ink and return.
Director
Al Murray please send the executed document to:
Director.
Janet Nguyen Director Michael Le
MiguelPulido Associate Contract Administrator
Director OCTA
Tim Shaw 660 South Main Street
Director P.O. Box 14184
Todd Spitzer Orange, CA. 92863-1584
Director
Frank Ury Should you have any contractual related questions, please feel free to contact
Director
Michael Le at (714) 560-5314 or by e-mail at mle1@octa.net.
Ryan Chamberlain
Ex-Officio Member
Sincerely,
7
'
CHIEF EXECUTIVE OFFICE �� ..--�/""��
Darrell Johnson
Chief ExeculiveOfficer1 Marla Ewing
Senior Clerical fialrist
Contracts Administration and Materials Management
Orange County Transportation Authority
550 South Main Street / P.O. Box 14164 / Orange / California 92663-1564 / (714) 560.00TA (6262)
• City Of Hunti t®n Beach
2000 Main Street ♦ Huntington Beach, CA 92648
(714) 536-5227 ♦ www.huntingtonbeachca.gov
Office of the City Clerk
Joan L. Flynn, City Clerk
February 27, 2014
Michael Le, Associate Contract Administrator
OCTA
550 South Main Street
P. O. Box 14184
Orange, CA 92863-1584
Dear Mr. Le:
Enclosed are two contracts, "Amendment No. 1 to Cooperative Agreement No. C-3021
Between OCTA & the Cities of Huntington Beach and Westminster for the Goldenwest
Street Project Funded as Part of the Measure M2 Regional Traffic Signal
Synchronization Program (Project P)", AND "Amendment No. 1 to Cooperative
Agreement No. C-3023 Between OCTA & the Cities of Huntington Beach, Fountain
Valley, Santa Ana, and Tustin for the Warner Avenue Project Funded as Part of the
Measure M2 Regional Traffic Signal Synchronization Program (Project P)."
Upon execution, please return a copy to:
Joan L. Flynn
City Clerk
2000 Main Street
Huntington Beach CA 92648
Your attention to this matter is greatly appreciated.
Sincerely,
JF: pe
Sister Cities: Anjo, Japan ♦ Waitakere, New Zealand
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
COOPERATIVE AGREEMENT NO. C-1-3023
BY AND BETWEEN
ORANGE COUNTY TRANSPORTATION AUTHORITY
ULIED
Distributed: qt,1 i :7—
Accounting
CAMM
FPA
PM
Vendor !z4eiR', A:7
THE CITIES HUNTINGTON BEACH, FOUNTAIN VALLEY, SANTA ANA, TUSTIN
AND
THE STATE OF CALIFORNIA
FOR
IMPLEMENTATION OF
THE WARNER AVENUE PROJECT FUNDED AS PART OF THE MEASURE M2 REGIONAL
TRAFFIC SIGNAL SYNCHRONIZATION PROGRAM (PROJECT P)
THIS AGREEMENT, is effective this --',/ day of 2012 by and between the
Orange County Transportation Authority, 550 South Main Street, � . . Box 14184, Orange, California
92863-1584, a public corporation of the State of California (hereinafter referred to as "AUTHORITY"),
and the Cities of Huntington Beach, Fountain Valley, Santa Ana, Tustin, and the State of California
(hereinafter referred to as the "PARTICIPATING AGENCIES").
WHEREAS, the AUTHORITY in cooperation with the PARTICIPATING AGENCIES are
working together in coordinating traffic signals across multiple jurisdictional boundaries as a part of the
Renewed Measure M (M2) Regional Traffic Signal Synchronization Program Project P (Project P) to
enhance countywide traffic flow and reduce congestion; and
WHEREAS, AUTHORITY has completed the competitive 2010 Call for Projects (hereinafter,
"2010 CALL") in support of Project P and awarded Project P funds based on the application
(hereinafter, "APPLICATION") prepared by the City of Fountain Valley (hereinafter referred to as the
"APPLICANT AGENCY") for implementation of signal synchronization of traffic signals along Warner
Avenue (hereinafter, "PROJECT"); and
WHEREAS, the PARTICIPATING AGENCIES in their approved APPLICATION have elected
Page 1 of 16
COOPERATIVE AGREEMENT NO. C-1-3023
1 to designate the AUTHORITY and AUTHORITY agrees to act as the implementing agency to carry out
2 the signal coordination PROJECT; and
3 WHEREAS, the PROJECT will include approximately forty-three (43) traffic signals as
4 identified in the APPLICATION and illustrated in the PROJECT Scope of Work, which is attached
5 and referred to herein as Attachment A; and
6 WHEREAS, the PROJECT will include elements identified in the APPLICATION including
7 certain hardware and software upgrades to traffic controllers, traffic telecommunications and intertie
8 systems, central traffic master controllers and associated systems (hereinafter collectively referred
9 to as "TRAFFIC CONTROL ELEMENTS"), will be constructed and/or installed and implemented as
10 part of the PROJECT as identified in Attachment A; and
11 WHEREAS, AUTHORITY agrees to work with PARTICIPATING AGENCIES to coordinate
12 the inclusion of other traffic control elements that must be installed at the same time as the
13 construction of the PROJECT that are NOT included in Attachment A and will be the responsibility of
14 the AGENCY owning each and any of those traffic control elements during the course of the project;
15 and
16 WHEREAS AUTHORITY agrees to implement the PROJECT based on Attachment A. The
17 PARTICIPATING AGENCIES agree to a combined cash and in -kind match of one hundred, fifty-five
18 thousand, four hundred, sixty-four dollars ($155,464.00), equivalent to twenty percent (20%) of the
19 PROJECT cost (see Attachment B); and
20 WHEREAS, AUTHORITY and the PARTICIPATING AGENCIES desire to enter into this
21 Agreement to implement the PROJECT in support of Project P as part of M2; and
22 WHEREAS, this Cooperative Agreement defines the specific terms, conditions and funding
23 responsibilities between the AUTHORITY and the PARTICIPATING AGENCIES for the implementation
24 of the PROJECT.
25 WHEREAS, the Orange County Transportation Authority Board of Directors approved funding
26 for the PROJECT and authorized the Chief Executive Officer to negotiate and execute this cooperative
Page 2of16
• •
COOPERATIVE AGREEMENT NO. C-1-3023
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
agreement on June 13, 2011.
WHEREAS, the CITY of Huntington Beach's City Council approved this Agreement on the
l day of 20 / / .
WHEREAS, the CITY of Fountain Valley's City Council approved this Agreement on the
�l `day of 9 v-Qinbev 20 /
WHEREAS, the CITY of Santa Ana's City Council approved this Agreement on the
l day of ./�e c e-ice � eY 20 .
WHEREAS, the CITY of Tustin'ss City Council approved this Agreement on the
day of DeG6;--b-c-i— 20
WHEREAS, the State of California Department of Transportation's Deputy District Director of
Operations approved this Agreement on the day of
20
NOW, THEREFORE, it is mutually understood and agreed by AUTHORITY and the
PARTICIPATING AGENCIES as follows:
ARTICLE 1. COMPLETE AGREEMENT
A. This Agreement, including any attachments incorporated herein and made applicable by
reference, constitutes the complete and exclusive statement of the terms and conditions of this
Agreement between AUTHORITY and the PARTICIPATING AGENCIES and it supersedes all prior
representations, understandings and communications between the parties. The invalidity in whole or in
part of any term or condition of this Agreement shall not affect the validity of other term(s) or
conditions(s) of this Agreement. The above referenced Recitals are true and correct and are
incorporated by reference herein.
B. AUTHORITY's failure to insist on any instance(s) of PARTICIPATING AGENCIES's
performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or
relinquishment of AUTHORITY's right to such performance or to future performance of such term(s) or
condition(s), and AGENCY's obligation in respect thereto shall continue in full force and effect. Changes
to any portion of this Agreement shall not be binding upon AUTHORITY except when specifically
Page 3 of 16
• COOP ERATIAGREEMENT NO. C-1-3023
1
2
3
4
5'
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
agreement on June 13, 2011.
WHEREAS, the CITY of Huntington Beach's City Council approved this Agreement on the
/?. day of Al✓vey;^,b�t-- 20 //
WHEREAS, the CITY of Fountain Valley's City Council approved this Agreement on the
y day of NP Y'e`b-6' 20 .
WHEREAS, the CITY of Santa Ana's City Council approved this Agreement on the
fdayof �fcf.����Y 20
WHEREAS, the CITY of Tustin's City Council approved this Agreement on the
day of bec,c— 1 e - 20
WHEREAS, the State of California Department of Transportation's Deputy District Director of
Operations approved this Agreement on the day of 20
NOW, THEREFORE, it is mutually understood and agreed by AUTHORITY and the
PARTICIPATING AGENCIES as follows:
ARTICLE 1. COMPLETE AGREEMENT
A. This Agreement, including any attachments incorporated herein and made applicable by
reference, constitutes the complete and exclusive statement of the terms and conditions of this
Agreement between AUTHORITY and the PARTICIPATING AGENCIES and it supersedes all prior
representations, understandings and communications between the parties. The invalidity in whole or in
part of any term or condition of this Agreement shall not affect the validity of other term(s) or
conditions(s) of this Agreement. The above referenced Recitals are true and correct and are
incorporated by reference herein.
B. AUTHORITY's failure to insist on any instance(s) of PARTICIPATING AGENCIES's
performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or
relinquishment of AUTHORITY's right to such performance or to future performance of such term(s) or
condition(s), and AGENCY's obligation in respect thereto shall continue in full force and effect. Changes
to any portion of this Agreement shall not be binding upon AUTHORITY except when specifically
Page 3 of 16
• •
COOPERATIVE AGREEMENT NO. C-1-3023
1 confirmed in writing by an authorized representative of AUTHORITY by way of a written amendment to
2 this Agreement and issued in accordance with the provisions of this Agreement.
3 C. PARTICIPATING AGENCIES's failure to insist on any instance(s) of AUTHORITY's
4 performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or
5 relinquishment of PARTICIPATING AGENCY's right to such performance or to future performance of
6 such term(s) or condition(s), and AUTHORITY's obligation in respect thereto shall continue in full force
7 and effect. Changes to any portion of this Agreement shall not be binding upon PARTICIPATING
8 AGENCIES except when specifically confirmed in writing by an authorized representative of
9 PARTICIPATING AGENCIES by way of a written amendment to this Agreement and issued in
10 accordance with the provisions of this Agreement.
11 ARTICLE 2. SCOPE OF AGREEMENT
12 This Agreement specifies the roles and responsibilities of the PARTIES as they pertain to the
13 subjects and projects addressed herein. Both AUTHORITY and PARTICIPATING AGENCIES agree
14 that each will cooperate and coordinate with the other in all activities covered by this Agreement and
15 any other supplemental agreements that may be required to facilitate purposes thereof.
16 ARTICLE 3. RESPONSIBILITIES OF AUTHORITY
17 AUTHORITY agrees to the following responsibilities for funding of the PROJECT:
18 A. AUTHORITY shall implement the PROJECT based on the APPLICATION prepared by
19 the APPLICANT AGENCY in accordance with the policies and procedures contained in the CTFP
20 Guidelines.
21 B. AUTHORITY shall provide oversight in order to maintain inter jurisdictional traffic signal
22 operational integrity between PROJECT and other existing and new M2 Project P funded projects.
23 C. AUTHORITY shall perform web -based public outreach activities for the project to
24 communicate major project milestones and results.
25 D. AUTHORITY shall provide formats, templates, and guidance in reporting requirements
26 as described in CTFP.
Page 4 of 16
0 0
COOPERATIVE AGREEMENT NO. C-1-3023
1 E. AUTHORITY, or agents of AUTHORITY, may upon close-out of PROJECT under this
2 Agreement, perform an audit and or technical review to ensure that the CTFP Guidelines policies and
3 procedures were followed. Such an audit shall be performed within one hundred and eighty (180) days
4 after the PROJECT three-year grant period is complete. If the audit or technical review determines that
5 any of the activities performed are ineligible for CTFP funding, PARTICIPATING AGENCIES must
6 return the amount of funding used to perform the ineligible activity to AUTHORITY.
7 F. AUTHORITY will invoice the PARTICIPATING AGENCIES as identified in the
8 PROJECT 2010 CALL APPLICATION and Attachment B for the dollar match at the start of the
9 PROJECT.
10 G. AUTHORITY will request updates on the PROJECT as part of semi-annual review
11 process, including documentation of in -kind match conforming to Attachment B and will include the
12 PROJECT in the list of active projects in OCFundtracker until completion of the three year grant period.
13 Documents to be provided include, but are not limited to, payroll records, contracts, and purchase
14 orders.
15 ARTICLE 4. RESPONSIBILITES OF THE AUTHORITY AS PROJECT LEAD AGENCY
16 The AUTHORITY as the LEAD AGENCY agrees to the following responsibilities for the
17 implementation of the PROJECT:
18 A. AUTHORITY will act as the LEAD AGENCY for the work necessary to manage, procure,
19 and complete the PROJECT as identified in Attachment A, which is attached to and, by this reference,
20 incorporated in and made a part of this agreement.
21 B. To coordinate outreach with the PARTICIPATING AGENCIES for the PROJECT.
22 C. To collect manual intersection movement and automated machine traffic counts.
23 D. To develop new timing plans optimized for signal synchronization.
24 E. To provide updated timing plans and traffic count data to the PARTICIPATING
25 AGENCIES.
26 /
Page 5 of 16
COOPERATIVE AGREEMENT NO. C-1-3023
1 F. To prepare a "Before and After Study" for the PROJECT. As described in the Measure
2 M2 Eligibility Guidelines adopted by the AUTHORITY, the "Before and After Study" for the project is
3 considered the equivalent of the required Project Final Report (Measure M2 Ordinance No. 3, Section
4 B.111.9) for the project. The AUTHORITY shall provide the "Before and After Study" to the
5 PARTICIPATING AGENCIES in draft and final formats for comment and comments shall be noted in
6 the final study.
7 G. To provide Ongoing Maintenance and Operation of optimized signal timing after Primary
8 Implementation of the PROJECT is completed and continue until the end of the three year grant period.
9 ARTICLE 5. RESPONIBILITES OF THE PARTICIPATING AGENCIES
10 The PARTICIPATING AGENCIES agree to the following responsibilities for implementation
11 and funding of the PROJECT:
12 A. Provide a technical representative to meet and participate as a member of the
13 project's Traffic Forum.
14 B. To authorize the AUTHORITY to manage, procure, and implement all aspects of the
15 project.
16 C. To participate and support the PROJECT implementation within the timeframe
17 outlined in the APPLICATION and consistent with the CTFP Guidelines adopted by the
18 AUTHORITY.
19 D. To provide the AUTHORITY all current intersection, local field master, and/or central
20 control system timing plans and related data upon request.
21 E. To provide the local match and/or documentation for the in -kind services for the
22 project in accordance with Attachment B. Failure to provide included match and/or evidence of in-
23 kind service may result in the loss of future participation for competitive funds.
24 F. PARTICIPATING AGENCIES that have included a dollar match as identified in
25 Attachment B shall provide payment for the dollar match to the AUTHORITY within 30 calendar days of
26 receipt of an invoice.
Page 6 of 16
COOPERATIVE AGREEMENT NO. C-1-3023
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
G. PARTICIPATING AGENCIES that have included an in -kind match as identified in
Attachment B shall provide documentation of conformance as part of the semi-annual review process.
H. PARTICIPATING AGENCIES shall provide updates to the AUTHORITY on the
PROJECT as part of semi-annual review process until completion of the three year PROJECT grant
period. Documents to be provided include, but are not limited to, payroll records, contracts, and
purchase orders.
I. PARTICIPATING AGENCIES shall continue Ongoing Maintenance and Operation after
the three year grant period is complete and continue until the end of the PROJECT if specified as part
of the Attachment A Maintenance of Effort section.
ARTICLE 6. DELEGATED AUTHORITY
The actions required to be taken by PARTICIPATING AGENCIES in the implementation of this
Agreement are delegated to its City Managers, or equivalent designee, and the actions required to be
taken by AUTHORITY in the implementation of this Agreement are delegated to AUTHORITY's Chief
Executive Officer.
ARTICLE 7. AUDIT AND INSPECTION
AUTHORITY and PARTICIPATING AGENCIES shall maintain a complete set of records in
accordance with generally accepted accounting principles. Upon reasonable notice, PARTICIPATING
AGENCIES shall permit the authorized representatives of AUTHORITY to inspect and audit all work,
materials, payroll, books, accounts, and other data and records of PARTICIPATING AGENCIES for a
period of four (4) years after final payment, or until any on -going audit is completed. For purposes of
audit, the date of completion of this Agreement shall be the date of AUTHORITY's payment of
PARTICIPATING AGENCIES's final billing (so noted on the invoice), if applicable, under this
Agreement. AUTHORITY shall have the right to reproduce any such books, records, and accounts. The
above provision with respect to audits shall extend to and/or be included in contracts with
PARTICIPATING AGENCIES' contractor.
/
Page 7 of 16
COOPERATIVE AGREEMENT NO. C-1-3023
ARTICLE 8. INDEMNIFICATION
1
A. The PARTICIPATING AGENCIES shall jointly and severally indemnify, defend and hold
2
harmless the AUTHORITY, it's officers, directors, employees and agents from and against any and all
3
claims (including attorney's fees and reasonable expenses for litigation and settlement) for any loss or
4
damages, bodily injuries, damage to, or loss of property caused by the negligent acts, omissions or
5
6 willful misconduct by the PARTICIPATING AGENCIES, its officers, directors, employees or agents in
connection with or arising out of the performance of this Agreement.
7
B. The PARTICIPATING AGENCIES shall maintain adequate levels of insurance, or self-
8
insurance to assure full indemnification of AUTHORITY.
9
C. AUTHORITY shall indemnify, defend and hold harmless the PARTICIPATING
10
11 AGENCIES, its officers, directors, employees or agents, and/or its officers, directors, employees or
12 agents from and against any and all claims (including attorney's fees and reasonable expenses for
13 litigation and settlement) for any loss or damages, bodily injuries, damage to, or loss of property caused
14 by the negligent acts, omissions or willful misconduct by AUTHORITY, its officers, directors, employees
or agents in connection with or arising out of the performance of this Agreement.
15
D. AUTHORITY shall maintain adequate levels of insurance, or self-insurance to assure full
16
indemnification of the PARTICIPATING AGENCIES.
17
ARTICLE 9. ADDITIONAL PROVISIONS
18
A. Term of Agreement: This Agreement shall continue in full force and effect until
19
20 September 30, 2014. This Agreement may be extended by the mutual consent of both parties.
21 B. This Agreement may be extended or amended in writing at any time by the mutual
22 consent of both parties. No amendment shall have any force or effect unless executed in writing by
both parties.
23
24 C. The AUTHORITY and the PARTICIPATING AGENCIES agree to work together in good
25 faith, using reasonable efforts to resolve any unforeseen issues and disputes arising out of the
performance of this Agreement.
26
Page 8 of 16
1
2
3
4
5
6
7
8
91
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
COOPERATIVE AGREEMENT NO. C-1-3023
D. Legal Authority: The AUTHORITY and the PARTICIPATING AGENCIES hereto
represent that they are authorized to execute this Agreement on behalf of said parties and that, by so
executing this agreement, the parties hereto are formally bound to the provisions of this Agreement.
E. Severability: If any term, provision, covenant or condition of this Agreement is held to be
invalid, void or otherwise unenforceable, to any extent, by any court of competent jurisdiction, the
remainder of this Agreement shall not be affected thereby, and each term, provision, covenant or
condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law.
F. Counterparts of Agreement: This Agreement may be executed and delivered in any
number of counterparts, each of which, when executed and delivered shall be deemed an original and
all of which together shall constitute the same agreement. Facsimile signatures will be permitted.
G. In the event that the PROJECT Costs exceed the estimates as submitted in the
APPLICATION as prepared by the APPLICANT AGENCY, all parties agree to meet and determine
PROJECT revisions to meet the budget or a revised funding proposal by PARTICIPATING AGENCIES
which shall be documented and submitted in writing as a revision to the agreement.
H. AUTHORITY and PARTICIPATING AGENCIES shall comply with all applicable federal,
state and local laws, statutes, ordinances and regulations of any governmental authority having
jurisdiction over the PROJECT.
I. Force Majeure: Either Party shall be excused from performing its obligations under this
Agreement during the time and to the extent that it is prevented from performing by an unforeseeable
cause beyond its control, including but not limited to; any incidence of fire, flood; acts of God;
commandeering of material, products, plants or facilities by the federal, state or local government;
national fuel shortage; or a material act or omission by the other party; when satisfactory evidence of
such cause is presented to the other Party, and provided further that such nonperformance is
unforeseeable, beyond the control and is not due to the fault or negligence of the Party not performing.
J. Assignment: Neither this Agreement, nor any of the Parties rights, obligations, duties, or
authority hereunder may be assigned in whole or in part by either Party without the prior written consent
Page 9of16
rCOOPERATIVE AGREEMENT- - NO. C 1 3023
1
2
3
.4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
of the other Party in its sole and absolute discretion. Any such attempt of assignment shall be deemed
void and of no force and effect. Consent to one assignment shall not be deemed consent to any
subsequent assignment, nor the waiver of any right to consent to such subsequent assignment.
K. Obligations To Comply with Law: Nothing herein shall be deemed nor construed to
authorize or require any Party to issue bonds, notes or other evidences of indebtedness under the
terms, in amounts, or for purposes other than as authorized by local, state or federal law.
L. Governing Law: The laws of the State of California and applicable local and federal
laws, regulations and guidelines shall govern this Agreement.
M. Litigation fees: Should litigation arise out of this Agreement for the performance thereof,
the court shall award costs and expenses, including attorney's fees, to the prevailing party.
N. Notices: Any notices, requests, or demands made between the parties pursuant to this
Agreement are to be directed as follows:
To CITY OF FOUNTAIN VALLEY:
To CITY OF HUNTINGTON BEACH:
City of Fountain Valley
City of Huntington Beach
10200 Slater Avenue
Fountain Valley, CA 92708
2000 Main Street
Huntington Beach, CA 92648
Attention: Temo Galvez
Senior Civil Engineer
Attention: William Janusz
Principal Civil Engineer
Tel: 714/593-4517
Tel: 714/374-1628
Email: temo.galvez(a)-fountainvalley.org
wjanuszQsurfcity-hb.org
Page 10 of 16
i i
COOPERATIVE AGREEMENT NO. C-1-3023
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
9
To CITY OF SANTA ANA:
To CITY OF TUSTIN:
City of Santa Ana
City of Tustin
Public Works Agency
300 Centennial Way
20 Civic Center Plaza, M-43
Tustin, CA 92780
Santa Ana, CA 92701
Attention: Vinh Nguyen
Attention: Dana R. Kasdan, P.E.
Senior Civil Engineer
Engineering Services Manager
Tel: 714/647-5612
Tel: 714/573-3150
email: vnquyen(c)-santa-ana.org
email: dkasdan a.tustinca.org
To STATE OF CALIFORNIA:
To AUTHORITY:
State of California
Orange County Transportation Authority
6681 Marine Way
Irvine, CA 92618
550 South Main Street
Orange, CA 92863-1584
Attention: Fedrico Hormozi
Senior Electrical Engineer
Attention: Venita Todd
Senior Contracts Administrator
Tel: 949/936-3464
Tel: 714/560-5446
email: fedrico hormozitc'D.dot.ca.gov
vtodd(a octa.net
Page 11 of 16
• •
COOPERATIVE AGREEMENT NO. C-1-3023
IN WITNESS WHEREOF, the parties hereto have caused this Agreement
No. C-1-3023 to be executed on the date first above written.
CITY OF FOUNTAIN VALLEY ORANGE COUNTY TRANSPORTATION AUTHORITY
By: By: A -A �t4
Will Kempton
_MV
rChief Executive Officer
ATTEST:
B.
K thy B�il r
City Cle
APPROV AS TO ORM:
By: C'
Alan Burns
City Attorney
Dated: / 12-'911
APP7=_
By:
Kenna r R. m , Jr.
General Counsel
APPR L
By:
Kia A ortaza
Executive D
NDE
, Planning
Dated: 5�_ //—/?—
Page 12 of 16
0 •
COOPERATIVE AGREEMENT NO. C-1-3023
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
IN WITNESS WHEREOF, the parties hereto have caused this Agreem
No. C-1-3023 to be executed on the date first above written.
CITY OF HUNTINGTON BEACH
By: JCS 1
'--Donald F. Hansen, rj-
Mayor
APPROVED AS ,TO FORM:
By: f L�- O-CA"��
Jennifer McGrath
City Attorney
Dated:
Page 13 of 16
0 0
COOPERATIVE AGREEMENT NO. C-1-3023
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
IN WITNESS WHEREOF, the parties hereto have caused this Agreement
No. C-1-3023 to be executed on the date first above written.
CITY OF SANTA ANA
By:
Paul M. Walters
Interim City Manager
ATTEST:
Maria D. Huizar —�
City Clerk
APPROVED AS TO FORM:
By: a.
Joe Straka
City Attorney
Dated:
Page 14 of 16
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
COOPERATIVE AGREEMENT NO. C-1-3023
IN WITNESS WHEREOF, the parties hereto have caused this Agreement
No. C-1-3023 to be executed on the date first above written.
A R E=Kendig—
C R
BY.
David E. ity Attorney
Dated: 12 11 /11
Page 15 of 16
•
•
AG RE E MENT C-1-3023
Warner Avenue
ATTACHMENT A
INTRODUCTION
Project P Corridor
Scope of Work
Warner Avenue
The Renewed Measure M (M2), Project P - Regional Traffic Signal Synchronization Program
(RTSSP) is a multi -agency, corridor -based approach that optimizes traffic signal timing based
on analysis of metrics obtained from existing traffic patterns. This approach acknowledges local
agency responsibility and control of signal timing and coordinates with project agencies to
develop acceptable synchronization timing. The PARTICPATING AGENCIES/AGENCY
(AGENCIES) along the Warner Avenue corridor (PROJECT) have requested, as detailed in the
approved application, that the Orange County Transportation Authority (AUTHORITY) be
designated as the LEAD AGENCY. AUTHORITY will administer the work with the assistance of
consulting or contractor services to provide project management, traffic signal timing
optimization, and implementation of approved equipment upgrades as submitted in the
application for PROJECT. This scope requires the active assistance by all corridor AGENCIES
throughout the process even without special reference to their participation.
PROJECT TRAFFIC SIGNAL SYNCHRONIZATION — PRIMARY IMPLEMENTATION
The following is an outline of the scope of services for PROJECT Primary Implementation that is
associated with developing and implementing optimal PROJECT time -of day traffic signal
coordination plans:
1) Project Administration
AUTHORITY shall provide general project administration, environmental processing, and
quality control. PARTICIPATING AGENCIES shall provide support project management
services for the project intersections located within their jurisdiction and assist in maintaining
PROJECT schedule.
a) Data Collection
The AUTHORITY will assemble with the assistance of PARTICIPATING
AGENCIES the necessary data to understand the existing traffic conditions for
the PROJECT and its respective traffic signal operations. This shall include, at
minimum, the following:
t All data, documents, plans, photos, etc. related to each Project intersection
within the past two years
•
•
AGREEMENT C-1-3023
Warner Avenue
ATTACHMENT A
• Local agency timing preferences or policies for all modes of travel and special
intersection treatments
• Manual and Machine Traffic counts for highway links and intersections for
weekday and weekend time periods for all modes of travel. Special 72-hour
video counts will be conducted at up to eight (8) intersections along the
corridor with established special modal use.
b) Field Reviews
AUTHORITY shall conduct PROJECT field reviews to verify collected data
including geometric layout, inventory of existing traffic signal control and
communications, and any and all factors that impact or affect signal
progressions. AUTHORITY in coordination with the PARTICIPATING
AGENCIES shall identify mitigations for the existing traffic signal control
equipment or geometric layouts to determine recommended PROJECT related
improvements
2) Signal Synchronization Timing
The AUTHORITY shall develop a signal synchronization model using Synchro and Sim
Traffic 8.0 and Tru — Traffic 9.0 to verify the operation of existing timing and then produce
and evaluate potential timing changes that would improve or refine the corridor traffic flows
through improved optimized signal operations. The PARTICIPATING AGENCIES shall be
involved in the review and validation of the recommended signal timing. The OCTA Corridor
Synchronization Performance Index (CSPI) combines Average Speed, Stops per Mile, and
Greens per Red (number of intersections successfully traversed on a Green Light vs.
Stopped by a Red Light) into a composite index. The CSPI shall be the defined metric in this
evaluation
The AUTHORITY shall utilize the approved Optimized Signal Timing and implement the
timing into the central and field controller systems and provide Fine Tuning services. The
After Study Travel Time Runs Shall be performed and the Before to After comparison CSPI
shall then be determined
3) Before and After Studies and Reports
AUTHORITY shall conduct real-time floating car "runs" in each direction during the planned
(Before) and implemented (After) time periods of PROJECT traffic signal synchronization.
Summary reports shall be prepared by AUTHORITY in coordination with the
AGREEMENT C-1-3023
Warner Avenue
ATTACHMENT A
PARTICIPATING AGENCIES to indentify improvements in metrics from the Before to After
conditions. The Before and After Study shall constitute the PROJECT Final Report.
Additionally, this report shall document improvements accomplished and recommend
procedures for continuing maintenance, surveillance, and evaluation of the coordinated
signal system.
4. Engineering Design, Review, and Procurement/Construction — Support Infrastructure
Each AGENCY shall provide sufficient staffing to provide Engineering Design Review of
Consultant provided design documentation. If design documentation is provided by the
AGENCY for PROJECT, the Engineering Design Review requirement shall be satisfied.
Purchase and construction/installation of the requested traffic signal infrastructure and
upgrades, software, licenses, or other components as approved in the application shall be
by the AUTHORITY in the name of and for the end user AGENCY. The AUTHORITY shall
work with the PARTICIPATING AGENCIES to coordinate design, identification of applicable
standards/specifications, purchasing and/or installation of the required improvements.
Design and other technical support to implement the upgrades shall be subject to the
designated cost estimate. The budget for these improvements is fixed to the approved
budget and will be subject to revised scope or additional contributions. The highest priority
improvements shall be those that are required to optimize signal timing. The AGENCY shall
waive all fees for permits and inspections and shall provide sufficient professional staffing to
provide construction support and inspection services to PROJECT.
PROJECT TRAFFIC SIGNAL SYNCHRONIZATION — ON GOING MAINTENANCE AND
MONITORING
The following is a summary of the on -going maintenance and monitoring for PROJECT:
1) Continued Signal Timing Support
From the date of completion and acceptance of the signal timing implementation by the
AGENCIES, the AUTHORITY shall provide regularly scheduled monthly signal timing
support to monitor, observe, fine-tune and optimize the signal timing and phasing
operation, PROJECT wide. The AUTHORITY shall provide a reporting mechanism to
the AGENCIES documenting any changes made or recommended including
maintenance issues regarding systems components directly related to the Systems
AGREE MENT C-1-3023
Warne rAvenue
ATTACHMENT A
infrastructure installed or constructed through PROJECT. This Continued Signal Timing
Support period will end after two years (24 months) or no longer than the PROJECT
grant period.
2) Two Year Communication and Detection Support
Authority shall provide regular monthly scheduled communication and detection support
to ensure necessary conditions for signal synchronization. This will primarily focus on
the monitoring and reporting of communications and detection issues. As issues are
identified, they will be reported to the local agencies and potential repairs will be
identified with local agencies' consultation.
•
0
AGREEMENT C-1-3023
PROJECT P - WARNER AVENUE - WORK BY LOCATION
ATTACHMENT A
Warner Avenue - Work by Location
:Lgcatari
� :
Noeil #
� : �D•esc�ipfSori tif. Work 7fii5; L'ocatton�
Caltrans
Pacific Coast Highway (Hwy 1)
1
336
170E, 2070, gps, ce
Huntington Beach
Fire Station / Yacht Club
2
4128
gps
Huntington Beach
Algonquin Street / Sandra Lee Lane
3
3914
E I/C, F96, es
Huntington Beach
Bolsa Chica Street
4
3907
E I/C, F96, es, CM
Huntington Beach
Greentree Lane / Plaza Lane
5
3858
E I/C, F96, es
Huntington Beach
Graham Street
6
3908 JE
I/C, F96, es
Huntington Beach
Springdale Street
7
3910
E I/C, F96, es
Huntington Beach
Edwards Street
8
3911
E I/C, F96, es
Huntington Beach
Goldenwest Street
9
3912
E I/C, F96, es
Huntington Beach
Home Depot
10
3977
E I/C, F96, es
Huntington Beach
Gothard Street
11
3909
E I/C, F96, es
Huntington Beach
Nichols Street
12
3860
E I/C, F96, es
Huntington Beach
Ash Street / Milstream Lane
13
3859
E I/C, F96, es
Caltrans
Beach Boulevard
14
242
es
Huntington Beach
Rotterdam Lane
15
3986
E I/C, F96, es2
Huntington Beach
Newland Street
16
3913
E I/C, F96, es
Fountain Valley
Magnolia Street
17
7086
Fountain Valley
Bushard Street
18
7085
Fountain Valley
Brookhurst Street
19
7080
Fountain Valley
Ward Street
20
7082
2070, ca,Tlll,
Fountain Valley
Los Jardines West
21
7098
Fountain Valley
Euclid Street
22
7081
Fountain Valley
Mt Hope Street
23
7084
2070, ca,Tlll,
Fountain Valley
Newhope Street
24
7083
Santa Ana
Harbor Boulevard
25
2612
WD 4 apps, ce, BT
Santa Ana
Yale Street
26
2464
es-TP, ee-TP
Santa Ana
Susan Street
27
2611
N I/C-TP, es-TP, ee-TP
Santa Ana
Fairview Street
28
2610
2070 ca, mod L - SD, N I/C,
Santa Ana
Greenville Street
29
2463
N I/C, es-F
Santa Ana
Raitt Street
30
2609
es-TP, ee-TP
Santa Ana
Bike Trail Xing
31
2608
es-TP, ee-TP
Santa Ana
Pacific Avenue
32
2462
es-TP, ee-TP
Santa Ana
Bristol Street
33
2601
E I/C, F24, es, BT
Santa Ana
Flower Street
34
2602
E I/C, F24, es-F, VS
Santa Ana
Main Street
35
2603
es-F, ee-TP, BT
Santa Ana
Bike Trail Xing
36
2646lee-TP
Santa Ana
Halladay Street
37
2604
es-TP, ee-TP
Santa Ana
Standard Avenue
38
2605
WD, W, es-TP, ee-TP, ce
Santa Ana
Fire Signal
39
2647
ee-TP
Santa Ana
Grand Avenue
40
2606
E I/C, F24, VS, mod L - SD, ce, W, BT
Santa Ana
Wright Street
41
2607
Santa Ana
Pullman Street
42
2613
Tustin
Red Hill Avenue
431
5436
Ica, gps
cu = controller unit; ca = controller assembly includes cu + all necessary equipment and appurtenances + es; ce = cabinet equipment; es = ethernet switch; FS =
Fiber Switch; ee = ethernet extender; gps = gps interface and antennae installed; 2070 = 2070 Corn##- 2070 Communication Module, 170E - Field Master; CM =
Modem - Communication Module; C = CenTracs; TAC = TACTICS; ASCL = ACS Lite; A = Aries; BB = Battery Backup System; Existing or New I/C =
Interconnect Conduit with media; media - F = Fiber Optic, TP = ## pair Twisted; VD = Video Detection; WD - Wireless Detection SD - System Detection; VS =
Video Surveillance System; W = WiFi; BT- Bluetooth; L = Loop Detector; EVP = Emergency veh. pre-empt; T ## = Type II or III Electrical Service; a # following
item codes = quantity (i.e. L42 = install 42 loop detectors); ' = shared ownership; " following task code = NOT A PART, agency pays 100% for that task only; m-
cu = modify existing controller. New controller may be substituted if functionally equivalent CONSULTANT Is cautioned to verify interconnect components in
field.
All equipment is furnished and installed and/or modify existing installation with 1 year guaranty on labor and material. Firmware and Software Upgrades for installed
specified systems are included in the installed price for a period of 3 years. Excludes new software for new features not originally installed nor specified to be
installed and included. Removal of existing equipment and appurtenances is included in the furnish and install or modify existing installation price. PS & E may be
available at no cost to the Consultant from Project Agencies.
•
AGREEMENT C-1-3023
•
PROJECT P - WARNER AVENUE - WORK BY LOCATION
ATTACHMENT A
Comments, Wishes, Needs of Santa Ana
Instructions: Enter any special circumstance such as conduit, communications, central or
field master modifications, new systems, TMC, YIDS, etc. that are not part of the intersection
listing on the Main Data Sheet. Prioritize with 1 being best and 5 being worst. Add items if
you wish.
Priority
Description
Comments
1
es, ee-TP on Warner/Wright Street
2
ee-TP on Warner/Pullman
3
Install conduit and interconnect/fiber from traffic
signal cabinet to splice kit (Warner @ Standard)
4
Install conduit and interconnect/fiber from Grand to
Wright and install communication equipment for IP
communication
5
Replace existing cabinet with new Type 332 Traffic
Signal Cabinet at Main.
6
Replace existing cabinet with new Type 332 Traffic
Signal Cabinet at Flower.
7
Install conduit and interconnect.fiber from Raitt to
Bristol
0 0
AGREEMENT C-1-3023
PROJECT P -WARNER AVENUE -WORK BY LOCATION
ATTACHMENT A
Comments, Wishes, Needs of Fountain Valley
Instructions: Enter any special circumstance such as conduit, communications, central or
field master modifications, new systems, TMC, YIDS, etc. that are not part of the intersection
listing on the Main Data Sheet. Prioritize with 1 being best and 5 being worst. Add items if
you wish.
Priority
Description
Comments
1
CCTV @ 1 location
location to be determined
AGREEMENT C-1-3023 0
•
PROJECT P -WARNER AVENUE -WORK BY LOCATION
ATTACHMENT A
Comments, Wishes, Needs of Huntington Beach
Instructions: Enter any special circumstance such as conduit, communications, central or
field master modifications, new systems, TMC, YIDS, etc. that are not part of the
intersection listing on the Main Data Sheet. Prioritize with 1 being best and 5 being worst.
Add items if you wish.
Priority
Description
Comments
1
Replace existing TWP interconnect (in existing 1.5"
conduits) with new 96-strand SMFO from
Algonquin to Newland along Warner Ave: 21,200
feet (not accounting for slack in pull boxes)
2
Upgrade existing pull boxes for new fiber to #6E at
the cabinet and #6 in between signals
estimating approximately
every 600 feet
3
Communication equipment at each signal along the
fiber path (13 total):
1) Fiber Patch Panel; 2) Ethernet Switch; 3) Splice
Enclosure
4
Interconnect with City of Fountain Valley at
Warner/Magnolia
AGREEMENT C-1-3023 0
•
PROJECT P - WARNER AVENUE - WORK BY LOCATION
ATTACHMENT A
Comments, Wishes, Needs of Tustin
Instructions: Enter any special circumstance such as conduit, communications, central or
field master modifications, new systems, TMC, YIDS, etc. that are not part of the
intersection listing on the Main Data Sheet. Prioritize with 1 being best and 5 being worst.
Add items if you wish.
Priority
Description
Comments
AGREEMENT C-1-3023 •
PROJECT P - WARNER AVENUE - WORK BY LOCATION
ATTACHMENT A
11 Comments, Wishes, Needs of Caltrans 11
Instructions: Enter any special circumstance such as conduit, communications, central or
field master modifications, new systems, TMC, YIDS, etc. that are not part of the
intersection listing on the Main Data Sheet. Prioritize with
d items if you wish.
being best and 5 being worst.
11 Priority I Description I Comments II
0
Local Match Commitment
AGREEMENT NO. C-1-3023
ATTACHMENT B
Details of Matching Funds: (must be consistent with PROJECT APPLICATION):
Provide details in tables
Direct Dollar Match Total Dollar Match for the Project - $ 64,050
In Lieu Funding: Total In Lieu Funding for the Project: $ 91,414
Total Match for Project $ 155,464
Direct Dollar Match =
Agency
Funding Source
Amount of Direct Contribution
City of Huntington Beach
$ 44,520
City of Fountain Valley
$ 13,420
City of Tustin
M2 Fair Share
$ 6,110
TOTAL
$ 64,050
In Lieu/Soft Match of Improvements or Staffing Support
Specific Improvements and Services (List items and Cost)
Agency
Improvement
Date of
Construction
Expenditure
-
TOTAL] TOTAL
$
AGREEMENT NO. C-1-3023
ATTACHMENT B
Staffing Commitment:
Agency
Staff Position
Type of Service
to Project
No. of
Hours
Hourly Rate
(Including
burden
Total
City of Huntington Beach
Engineering
Project
Mgmt/Timing
60
$141.89/hour
$ 8,513.40
City of Huntington Beach
Maintenance
Signal
Maintenance
130
$87.88hour
$ 11,424.60
City of Fountain Valley
Engineering
Project Admin
47.79
$100/hour
$ 4,779*
City of Santa Ana
Sr. Civil
Engineer
Project Admin
50
$180.46/hour
$ 9,023*
City of Santa Ana
Assistant
En ineer II
Project Design /
Implementation
200
$149.91/hour
$ 29,982*
City of Santa Ana
Assistant
Traffic Oper
Engineer
Project Design /
Implementation
108.06
$142.76/hour
$ 15,426*
City of Santa Ana
Engineering
Interns
Project Design /
Implementation
200
$44.63/hour
$ 8,926*
Caltrans
Engineering
Project Admin
33.4
$100/hour
$ 3,340*
TOTAL
$ 91,414*
*Total amount is the required participation by the identified agency. The number of hours and hourly
rate will be based on each agency's actual billing rates, which must collectively equal the same value of
the assigned "Total" dollars. Each agency will be responsible for keeping detailed records of hours
worked and description of work. An accounting record of personnel, hours, and burden rate is
expected to be included with the final submittal. Records will be subject to auditing.
Council/Agency Meeting Held: /U /J1
Deferred/Continued to:
*App ve ❑ Conditionally Approved ❑ Denied 6A.4&V C erlpigna
Council Meeting Date: December 19, 2011 Departmen D Number: PW 11-068
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Fred A. Wilson, City Manager
PREPARED BY: Travis K. Hopkins, PE, Director of Public Works
SUBJECT: Approve and authorize the Mayor and City Clerk to execute
Cooperative Agreements with the Orange County Transportation
Authority for Traffic Signal Synchronization Projects
Statement of Issue: The Orange County Transportation Authority (OCTA) has submitted
three Cooperative Agreements to the City of Huntington Beach. These agreements clarify
the roles and responsibilities of the Orange County Transportation Authority and the City with
respect to execution and delivery of transportation projects funded by the Comprehensive
Transportation Funding Program (CTFP), Regional Traffic Signal Synchronization Program.
Financial Impact: Funds in the amount of $317,330 are appropriated for engineering and
signal timing implementation along Goldenwest Street with $236,335 from fiscal year
2011/2012 Regional Traffic Signal Synchronization Program funds from OCTA's CTFP
(87390007.69300) and the City's local match of $80,995 from Air Quality Management
District (AQMD) funds (20185201.82700). Funds in the amount of $29,320 are appropriated
for engineering and signal timing implementation along Talbert Avenue with $22,256 from
fiscal year 2011/2012 Regional Traffic Signal Synchronization Program funds from OCTA's
CTFP (87390008.69300) and the City's local match of $7,064 from Air Quality Management
District (AQMD) funds (20185201.82700). Funds in the amount of $317,330 are
appropriated for engineering and signal timing implementation along Warner Avenue with
$248,085 from fiscal year 2011/2012 Regional Traffic Signal Synchronization Program funds
from OCTA's CTFP (87390010.69300) and the City's local match of $94,974 from Air Quality
Management District (AQMD) funds (20185201.82700). The budgeted local funds include
contingencies and supplemental in addition to the required matching funds.
Recommended Action: Motion to:
A) Approve and authorize the Mayor and City Clerk to execute Cooperative Agreement No.
C-1-3021 approving participation by the City of Huntington Beach in the Regional Traffic
��� Signal Synchronization project along Goldenwest Street; and,
B
5 B) Approve and authorize the Mayor and City Clerk to execute Cooperative Agreement No.
C-1-3022 approving participation by the City of Huntington Beach in the Regional Traffic
Signal Synchronization project along Talbert Avenue; and,
HB -387- Item 18. - 1
REQUEST FOR COUNCIL ACTION
MEETING DATE: 12/19/2011 DEPARTMENT ID NUMBER: PW 11-068
C) Approve and authorize the Mayor and City Clerk to execute Cooperative Agreement No.
C-1-3023 approving participation by the City of Huntington Beach in the Regional Traffic
Signal Synchronization project along Warner Avenue.
Alternative Action(s):
Deny approval of some or all of the projects listed and forego eligibility to receive grant funds
through the CTFP.
Analysis: On January 12, 2011, the Orange County Transportation Authority (OCTA)
announced a call for projects for the Comprehensive Transportation Funding Programs
(CTFP), Regional Traffic Signal Synchronization Program. These programs provide for
interjurisdictional traffic signal coordination and equipment improvements and are regional
and competitive.
The following three projects were approved for funding by OCTA:
1. Goldenwest Street from State Route 22 to Pacific Coast Highway (in conjunction
with the City of Westminster and Caltrans)
2. Warner Avenue from Pacific Coast Highway to Red Hill Avenue (in conjunction with
the City of Fountain Valley, the City of Santa Ana, the City of Tustin and Caltrans)
3. Talbert Avenue/MacArthur Boulevard from Beach Boulevard to State Route 55 (in
conjunction with the City of Fountain Valley, the City of Santa Ana and Caltrans)
The grant amounts and the corresponding local matching funds are summarized below:
Local
Project
Match
Project
OCTA
(City of
Cost
Grant
Huntington
Beach
only
1
Goldenwest Street
$476,000
$380,800
$59,084
Warner Avenue (Submitted by the City of Fountain
2
Valley in conjunction with Caltrans and the Cities of
$777,310
$621,848
$64,458
Tustin, Santa Ana and Huntington Beach
Talbert Avenue/MacArthur Boulevard (Submitted by
3
the City of Santa Ana in conjunction with Caltrans
$490,320
$392,256
$5,564
and the Cites of Fountain Valley and Huntington
Beach)
The local matching funds which will be contributed by the other agencies are not included in
the above figures.
1. Goldenwest Street Traffic Signal Synchronization Project — The project will provide
operational and infrastructure improvements at 32 intersections along Goldenwest
Street from State Route 22 to Pacific Coast Highway. The project will be managed by
OCTA with participation by the City of Huntington Beach, the City of Westminster and
Item 18. - 2 HB -388-
REQUEST FOR COUNCIL ACTION
MEETING DATE: 12/19/2011 DEPARTMENT ID NUMBER: PW 11-068
the State of California Department of Transportation. As a first stage, equipment
upgrades will be installed in order to improve the operation and communications along
the network, including the installation of approximately three miles of fiber optic cable
within the City of Huntington Beach. The improvement is identified in the City's
ongoing Traffic Signal System Master Plan and will allow for faster and improved
communications with the system master at City Hall and will set the framework for
future closed circuit television cameras and communication with the adjacent
jurisdictions. The second stage of the project will be the development of new
coordinated traffic signal timing which will reduce stops and delays along the corridor.
2. Warner Avenue Traffic Signal Synchronization Project — The project will provide
operational and infrastructure improvements at 43 intersections along Warner Avenue
from Pacific Coast Highway to Red Hill Avenue. The project will be managed by OCTA
with participation by the City of Huntington Beach, the City of Fountain Valley, the City
of Santa Ana, the City of Tustin and the State of California Department of
Transportation. As a first stage, equipment upgrades will be installed in order to
improve the operation and communications along the network, including the installation
of approximately three and one-half miles of fiber optic cable within the City of
Huntington Beach. The improvement is identified in the City's ongoing Traffic Signal
System Master Plan and will allow for faster and improved communications with the
system master at City Hall and will set the framework for future closed circuit television
cameras and communication with the adjacent jurisdictions. The second stage of the
project will be the development of new coordinated traffic signal timing which will
reduce stops and delays along the corridor.
3. Talbert Avenue/MacArthur Boulevard Traffic Signal Synchronization Project- The
project will provide operational and infrastructure improvements at 26 intersections
along Talbert Avenue/MacArthur Boulevard from Beach Boulevard to State Route 55.
The City of Santa Ana will be the lead agency on this project with participation by the
City of Huntington Beach, the City of Fountain Valley and the State of California
Department of Transportation. As a first stage, equipment upgrades will be installed in
order to improve the operation and communications along the network, including the
installation of new traffic signal communication radios within the City of Huntington
Beach. The improvement is identified in the City's ongoing Traffic Signal System
Master Plan and will allow for faster and improved communications with the system
master at City Hall. The second stage of the project will be the development of new
coordinated traffic signal timing which will reduce stops and delays along the corridor.
Public Works Commission Action: These projects were included in the Capital
Improvement Program for Fiscal Year 2011/2012 which was recommended by the Public
Works Commission on June 15, 2011, by a vote of 7-0.
Environmental Status: Any environmental analysis will be processed by OCTA.
Strategic Plan Goal: Maintain, improve and obtain funding for infrastructure and equipment
HB -389- Item 18. - 3
REQUEST FOR COUNCIL ACTION
MEETING DATE: 12/19/2011 DEPARTMENT ID NUMBER: PW 11-068
Attachment(s):
Item 18. - 4 HB -390-
ATTACHMENT #1
8
NOT TO SCALE
® TRAFFIC SIGNAL SYNCHRONIZATION PROJECT CORRIDOR
de
ATTACHMENT
o
® PROJECT LOCATION MAP '�
6I
ATTACHMENT #4
®rA
BOARD OF DIRECTORS November 8, 2011
Patricia Bates
Chair
Paul Glaab Mr. William Janusz
Vice Chair Principal Civil Engineer
Jerry Amante City of Huntington Beach
Director 2000 Main Street
Don Bankhead Huntington Beach, CA 92648
Director
Bill Campbell SUBJECT: OCTA'S COOPERATIVE AGREEMENT NO. C-1-3023
Director
CarolynCache
Director Dear Mr. Janusz:
Larry iCrandall Director Enclosed are two originals of OCTA`s Agreement No. C-1-3023 for review and
Direct
William J.Dalton signature.
Director
Lorn Galloway Please execute both originals of the Cooperative Agreement where indicated,
Director in blue ink and return the original to Venita Todd at:
Don Hansen
Director Venita Todd
Michael Hennessey Senior Contract Administrator - Capital Projects
Director
OCTA
Peter Herzog Director 550 South Main Street
John Moorlach P.O. Box 14184
Director Orange, CA. 92863-1584
Shawn Nelson
Director Should you have any contractual related questions, please feel free to contact
Janet Nguyen Venita Todd at (714) 560-5427 or by e-mail at vtodd@octa.net.
Director
Miguel Pulido Sincerely,
Director
Greg Winterbottom
Director
Cindy Ouon i r
Governor's J.uli -� mith
Ex-officio Member Office Specialist
Contract Administration and Materials Management
CHIEF EXECUTIVE OFFICE Enclosure(s)
Will Kempton
Chief Executive Officer Send Via Federal Express
Orange County Transportation Authority
550 South Main Street / P.O. Box 14184 / Orange / California 92863-1584 / (714) 560-OCTA (6282)
0
C�
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
COOPERATIVE AGREEMENT NO. C-1-3023
BY AND BETWEEN
ORANGE COUNTY TRANSPORTATION AUTHORITY
AND
THE CITIES HUNTINGTON BEACH, FOUNTAIN VALLEY, SANTA ANA, TUSTIN
AND
THE STATE OF CALIFORNIA
FOR
IMPLEMENTATION OF
THE WARNER AVENUE PROJECT FUNDED AS PART OF THE MEASURE M2 REGIONAL
TRAFFIC SIGNAL SYNCHRONIZATION PROGRAM (PROJECT P)
THIS AGREEMENT, is effective this _ day of , 2011 by and between the
Orange County Transportation Authority, 550 South Main Street, P.O. Box 14184, Orange, California
92863-1584, a public corporation of the State of California (hereinafter referred to as "AUTHORITY'),
and the Cities of Huntington Beach, Fountain Valley, Santa Ana, Tustin, and the State of California
(hereinafter referred to as the "PARTICIPATING AGENCIES").
WHEREAS, the AUTHORITY in cooperation with the PARTICIPATING AGENCIES are
working together in coordinating traffic signals across multiple jurisdictional boundaries as a part of the
Renewed Measure M (M2) Regional Traffic Signal Synchronization Program Project P (Project P) to
enhance countywide traffic flow and reduce congestion; and
WHEREAS, AUTHORITY has completed the competitive 2010 Call for Projects (hereinafter,
"2010 CALL") in support of Project P and awarded Project P funds based on the application
(hereinafter, "APPLICATION") prepared by the City of Fountain Valley (hereinafter referred to as the
"APPLICANT AGENCY") for implementation of signal synchronization of traffic signals along Warner
Avenue (hereinafter, "PROJECT'); and
WHEREAS, the PARTICIPATING AGENCIES in their approved APPLICATION have elected
Page 1 of 16
0
•
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
COOPERATIVE AGREEMENT NO. C-1-3023
to designate the AUTHORITY and AUTHORITY agrees to act as the implementing agency to carry out
the signal coordination PROJECT; and
WHEREAS, the PROJECT will include approximately forty-three (43) traffic signals as
identified in the APPLICATION and illustrated in the PROJECT Scope of Work, which is attached
and referred to herein as Attachment A; and
WHEREAS, the PROJECT will include elements identified in the APPLICATION including
certain hardware and software upgrades to traffic controllers, traffic telecommunications and intertie
systems, central traffic master controllers and associated systems (hereinafter collectively referred
to as "TRAFFIC CONTROL ELEMENTS"), will be constructed and/or installed and implemented as
part of the PROJECT as identified in Attachment A; and
WHEREAS, AUTHORITY agrees to work with PARTICIPATING AGENCIES to coordinate
the inclusion of other traffic control elements that must be installed at the same time as the
construction of the PROJECT that are NOT included in Attachment A and will be the responsibility of
the AGENCY owning each and any of those traffic control elements during the course of the project;
and
WHEREAS AUTHORITY agrees to implement the PROJECT based on Attachment A. The
PARTICIPATING AGENCIES agree to a combined cash and in -kind match of one hundred, fifty-five
thousand, four hundred, sixty-four dollars ($155,464.00), equivalent to twenty percent (20%) of the
PROJECT cost (see Attachment B); and
WHEREAS, AUTHORITY and the PARTICIPATING AGENCIES desire to enter into this
Agreement to implement the PROJECT in support of Project P as part of M2; and
WHEREAS, this Cooperative Agreement defines the specific terms, conditions and funding
responsibilities between the AUTHORITY and the PARTICIPATING AGENCIES for the implementation
of the PROJECT.
WHEREAS, the Orange County Transportation Authority Board of Directors approved funding
for the PROJECT and authorized the Chief Executive Officer to negotiate and execute this cooperative
Page 2 of 16
•
0
COOPERATIVE AGREEMENT NO. C-1-3023
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
agreement on June 13, 2011.
WHEREAS, the CITY of Huntington Beach's City Council approved this Agreement on the
1071"day of _GL—�'IBE� 20��.
WHEREAS, the CITY of Fountain Valley's City Council approved this Agreement on the
day of 20
WHEREAS, the CITY of Santa Ana's City Council approved this Agreement on the
day of , 20
WHEREAS, the CITY of Tustin's City Council approved this Agreement on the
day of , 20
WHEREAS, the State of California Department of Transportation's Deputy District Director of
Operations approved this Agreement on the day of , 20
NOW, THEREFORE, it is mutually understood and agreed by AUTHORITY and the
PARTICIPATING AGENCIES as follows:
ARTICLE 1. COMPLETE AGREEMENT
A. This Agreement, including any attachments incorporated herein and made applicable by
reference, constitutes the complete and exclusive statement of the terms and conditions of this
Agreement between AUTHORITY and the PARTICIPATING AGENCIES and it supersedes all prior
representations, understandings and communications between the parties. The invalidity in whole or in
part of any term or condition of this Agreement shall not affect the validity of other term(s) or
conditions(s) of this Agreement. The above referenced Recitals are true and correct and are
incorporated by reference herein.
B. AUTHORITY's failure to insist on any instance(s) of PARTICIPATING AGENCIES's
performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or
relinquishment of AUTHORITY's right to such performance or to future performance of such term(s) or
condition(s), and AGENCY's obligation in respect thereto shall continue in full force and effect. Changes
to any portion of this Agreement shall not be binding upon AUTHORITY except when specifically
Page 3 of 16
COOPERATIVE AGREEMENT NO. C-1-3023
1 confirmed in writing by an authorized representative of AUTHORITY by way of a written amendment to
2 this Agreement and issued in accordance with the provisions of this Agreement.
3 C. PARTICIPATING AGENCIES's failure to insist on any instance(s) of AUTHORITY's
4 performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or
5 relinquishment of PARTICIPATING AGENCY's right to such performance or to future performance of
6 such term(s) or condition(s), and AUTHORITY's obligation in respect thereto shall continue in full force
7 and effect. Changes to any portion of this Agreement shall not be binding upon PARTICIPATING
8 AGENCIES except when specifically confirmed in writing by an authorized representative of
9 PARTICIPATING AGENCIES by way of a written amendment to this Agreement and issued in
10 accordance with the provisions of this Agreement.
11 ARTICLE 2. SCOPE OF AGREEMENT
12 This Agreement specifies the roles and responsibilities of the PARTIES as they pertain to the
13 subjects and projects addressed herein. Both AUTHORITY and PARTICIPATING AGENCIES agree
14 that each will cooperate and coordinate with the other in all activities covered by this Agreement and
15 any other supplemental agreements that may be required to facilitate purposes thereof.
16 ARTICLE 3. RESPONSIBILITIES OF AUTHORITY
17 AUTHORITY agrees to the following responsibilities for funding of the PROJECT:
18 A. AUTHORITY shall implement the PROJECT based on the APPLICATION prepared by
19 the APPLICANT AGENCY in accordance with the policies and procedures contained in the CTFP
20 Guidelines.
21 B. AUTHORITY shall provide oversight in order to maintain inter -jurisdictional traffic signal
22 operational integrity between PROJECT and other existing and new M2 Project P funded projects.
23 C. AUTHORITY shall perform web -based public outreach activities for the project to
24 communicate major project milestones and results.
25 D. AUTHORITY shall provide formats, templates, and guidance in reporting requirements
26 as described in CTFP.
Page 4 of 16
• •
COOPERATIVE AGREEMENT NO. C-1-3023
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
E. AUTHORITY, or agents of AUTHORITY, may upon close-out of PROJECT under this
Agreement, perform an audit and or technical review to ensure that the CTFP Guidelines policies and
procedures were followed. Such an audit shall be performed within one hundred and eighty (180) days
after the PROJECT three-year grant period is complete. If the audit or technical review determines that
any of the activities performed are ineligible for CTFP funding, PARTICIPATING AGENCIES must
return the amount of funding used to perform the ineligible activity to AUTHORITY.
F. AUTHORITY will invoice the PARTICIPATING AGENCIES as identified in the
PROJECT 2010 CALL APPLICATION and Attachment B for the dollar match at the start of the
PROJECT.
G. AUTHORITY will request updates on the PROJECT as part of semi-annual review
process, including documentation of in -kind match conforming to Attachment B and will include the
PROJECT in the list of active projects in OCFundtracker until completion of the three year grant period.
Documents to be provided include, but are not limited to, payroll records, contracts, and purchase
orders.
ARTICLE 4. RESPONSIBILITES OF THE AUTHORITY AS PROJECT LEAD AGENCY
The AUTHORITY as the LEAD AGENCY agrees to the following responsibilities for the
implementation of the PROJECT:
A. AUTHORITY will act as the LEAD AGENCY for the work necessary to manage, procure,
and complete the PROJECT as identified in Attachment A, which is attached to and, by this reference,
incorporated in and made a part of this agreement.
B. To coordinate outreach with the PARTICIPATING AGENCIES for the PROJECT.
C. To collect manual intersection movement and automated machine traffic counts.
D. To develop new timing plans optimized for signal synchronization.
E. To provide updated timing plans and traffic count data to the PARTICIPATING
AGENCIES.
Page 5 of 16
COOPERATIVE AGREEMENT NO. C-1-3023
1 F. To prepare a "Before and After Study" for the PROJECT. As described in the Measure
2 M2 Eligibility Guidelines adopted by the AUTHORITY, the "Before and After Study" for the project is
3 considered the equivalent of the required Project Final Report (Measure M2 Ordinance No. 3, Section
4 B.111.9) for the project. The AUTHORITY shall provide the "Before and After Study" to the
5 PARTICIPATING AGENCIES in draft and final formats for comment and comments shall be noted in
6 the final study.
7 G. To provide Ongoing Maintenance and Operation of optimized signal timing after Primary
8 Implementation of the PROJECT is completed and continue until the end of the three year grant period.
9 ARTICLE 5. RESPONIBILITES OF THE PARTICIPATING AGENCIES
10 The PARTICIPATING AGENCIES agree to the following responsibilities for implementation
11 and funding of the PROJECT:
12 A. Provide a technical representative to meet and participate as a member of the
13 project's Traffic Forum.
14 B. To authorize the AUTHORITY to manage, procure, and implement all aspects of the
15 project.
16 C. To participate and support the PROJECT implementation within the timeframe
17 outlined in the APPLICATION and consistent with the CTFP Guidelines adopted by the
18 AUTHORITY.
19 D. To provide the AUTHORITY all current intersection, local field master, and/or central
20 control system timing plans and related data upon request.
21 E. To provide the local match and/or documentation for the in -kind services for the
22 project in accordance with Attachment B. Failure to provide included match and/or evidence of in-
23 kind service may result in the loss of future participation for competitive funds.
24 F. PARTICIPATING AGENCIES that have included a dollar match as identified in
25 Attachment B shall provide payment for the dollar match to the AUTHORITY within 30 calendar days of
26 receipt of an invoice.
Page 6 of 16
0 i
COOPERATIVE AGREEMENT NO. C-1-3023
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
G. PARTICIPATING AGENCIES that have included an in -kind match as identified in
Attachment B shall provide documentation of conformance as part of the semi-annual review process.
H. PARTICIPATING AGENCIES shall provide updates to the AUTHORITY on the
PROJECT as part of semi-annual review process until completion of the three year PROJECT grant
period. Documents to be provided include, but are not limited to, payroll records, contracts, and
purchase orders.
I. PARTICIPATING AGENCIES shall continue Ongoing Maintenance and Operation after
the three year grant period is complete and continue until the end of the PROJECT if specified as part
of the Attachment A Maintenance of Effort section.
ARTICLE 6. DELEGATED AUTHORITY
The actions required to be taken by PARTICIPATING AGENCIES in the implementation of this
Agreement are delegated to its City Managers, or equivalent designee, and the actions required to be
taken by AUTHORITY in the implementation of this Agreement are delegated to AUTHORITY's Chief
Executive Officer.
ARTICLE 7. AUDIT AND INSPECTION
AUTHORITY and PARTICIPATING AGENCIES shall maintain a complete set of records in
accordance with generally accepted accounting principles. Upon reasonable notice, PARTICIPATING
AGENCIES shall permit the authorized representatives of AUTHORITY to inspect and audit all work,
materials, payroll, books, accounts, and other data and records of PARTICIPATING AGENCIES for a
period of four (4) years after final payment, or until any on -going audit is completed. For purposes of
audit, the date of completion of this Agreement shall be the date of AUTHORITY's payment of
PARTICIPATING AGENCIES's final billing (so noted on the invoice), if applicable, under this
Agreement. AUTHORITY shall have the right to reproduce any such books, records, and accounts. The
above provision with respect to audits shall extend to and/or be included in contracts with
PARTICIPATING AGENCIES' contractor.
Page 7 of 16
i► •
COOPERATIVE AGREEMENT NO. C-1-3023
ARTICLE 8. INDEMNIFICATION
1
A. The PARTICIPATING AGENCIES shall jointly and severally indemnify, defend and hold
2
harmless the AUTHORITY, it's officers, directors, employees and agents from and against any and all
3
claims (including attorney's fees and reasonable expenses for litigation and settlement) for any loss or
4
damages, bodily injuries, damage to, or loss of property caused by the negligent acts, omissions or
5
willful misconduct by the PARTICIPATING AGENCIES, its officers, directors, employees or agents in
6
connection with or arising out of the performance of this Agreement.
7
B. The PARTICIPATING AGENCIES shall maintain adequate levels of insurance, or self-
8
insurance to assure full indemnification of AUTHORITY.
9
C. AUTHORITY shall indemnify, defend and hold harmless the PARTICIPATING
10
AGENCIES, its officers, directors, employees or agents, and/or its officers, directors, employees or
11
agents from and against any and all claims (including attorney's fees and reasonable expenses for
12
litigation and settlement) for any loss or damages, bodily injuries, damage to, or loss of property caused
13
by the negligent acts, omissions or willful misconduct by AUTHORITY, its officers, directors, employees
14
or agents in connection with or arising out of the performance of this Agreement.
15
D. AUTHORITY shall maintain adequate levels of insurance, or self-insurance to assure full
16
indemnification of the PARTICIPATING AGENCIES.
17
ARTICLE 9. ADDITIONAL PROVISIONS
18
A. Term of Agreement: This Agreement shall continue in full force and effect until
19
September 30, 2014. This Agreement may be extended by the mutual consent of both parties.
20
B. This Agreement may be extended or amended in writing at any time by the mutual
21
consent of both parties. No amendment shall have any force or effect unless executed in writing by
22
both parties.
23
C. The AUTHORITY and the PARTICIPATING AGENCIES agree to work together in good
24
faith, using reasonable efforts to resolve any unforeseen issues and disputes arising out of the
25
performance of this Agreement.
26
Page 8 of 16
COOPERATIVE AGREEMENT NO. C-1-3023
1 D. Legal Authority: The AUTHORITY and the PARTICIPATING AGENCIES hereto
2 represent that they are authorized to execute this Agreement on behalf of said parties and that, by so
3 executing this agreement, the parties hereto are formally bound to the provisions of this Agreement.
4 E. Severability: If any term, provision, covenant or condition of this Agreement is held to be
5 invalid, void or otherwise unenforceable, to any extent, by any court of competent jurisdiction, the
6 remainder of this Agreement shall not be affected thereby, and each term, provision, covenant or
7 condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law.
8 F. Counterparts of Agreement: This Agreement may be executed and delivered in any
9 number of counterparts, each of which, when executed and delivered shall be deemed an original and
10 all of which together shall constitute the same agreement. Facsimile signatures will be permitted.
11 G. In the event that the PROJECT Costs exceed the estimates as submitted in the
12 APPLICATION as prepared by the APPLICANT AGENCY, all parties agree to meet and determine
13 PROJECT revisions to meet the budget or a revised funding proposal by PARTICIPATING AGENCIES
14 which shall be documented and submitted in writing as a revision to the agreement.
15 H. AUTHORITY and PARTICIPATING AGENCIES shall comply with all applicable federal,
16 state and local laws, statutes, ordinances and regulations of any governmental authority having
17 jurisdiction over the PROJECT.
18 I. Force Majeure: Either Party shall be excused from performing its obligations under this
19 Agreement during the time and to the extent that it is prevented from performing by an unforeseeable
20 cause beyond its control, including but not limited to; any incidence of fire, flood; acts of God;
21 commandeering of material products, plants or facilities by the federal, state or local government;
22 national fuel shortage; or a material act or omission by the other party; when satisfactory evidence of
23 such cause is presented to the other Party, and provided further that such nonperformance is
24 unforeseeable, beyond the control and is not due to the fault or negligence of the Party not performing.
25 J. Assignment: Neither this Agreement, nor any of the Parties rights, obligations, duties, or
26 authority hereunder may be assigned in whole or in part by either Party without the prior written consent
Page 9of16
0 0
COOPERATIVE AGREEMENT NO. C-1-3023
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
of the other Party in its sole and absolute discretion. Any such attempt of assignment shall be deemed
void and of no force and effect. Consent to one assignment shall not be deemed consent to any
subsequent assignment, nor the waiver of any right to consent to such subsequent assignment.
K. Obligations To Comply with Law: Nothing herein shall be deemed nor construed to
authorize or require any Party to issue bonds, notes or other evidences of indebtedness under the
terms, in amounts, or for purposes other than as authorized by local, state or federal law.
L. Governing Law: The laws of the State of California and applicable local and federal
laws, regulations and guidelines shall govern this Agreement.
M. Litigation fees: Should litigation arise out of this Agreement for the performance thereof,
the court shall award costs and expenses, including attorney's fees, to the prevailing party.
N. Notices: Any notices, requests, or demands made between the parties pursuant to this
Agreement are to be directed as follows:
To CITY OF FOUNTAIN VALLEY:
To CITY OF HUNTINGTON BEACH:
City of Fountain Valley
City of Huntington Beach
10200 Slater Avenue
Fountain Valley, CA 92708
2000 Main Street
Huntington Beach, CA 92648
Attention: Temo Galvez
Senior Civil Engineer
Attention: William Janusz
Principal Civil Engineer
Tel: 714/593-4517
Tel: 714/374-1628
Email: temo.galvez(d-)fountainvaIle y.org
wjanusz ,surfcity-hb.org
Page 10 of 16
COOPERATIVE AGREEMENT NO. C-1-3023
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
►J
To CITY OF SANTAANA:
To CITY OF TUSTIN:
City of Santa Ana
City of Tustin
Public Works Agency
20 Civic Center Plaza, M-43
Santa Ana, CA 92701
300 Centennial Way
Tustin, CA 92780
Attention: Vinh Nguyen
Senior Civil Engineer
Attention: Dana R. Kasdan, P.E.
Engineering Services Manager
Tel: 714/647-5612
Tel: 714/573-3150
email: vnquyen(a),santa-ana.orq
email: dkasdan(a),tustinca.org
To STATE OF CALIFORNIA:
To AUTHORITY:
State of California
Orange County Transportation Authority
6681 Marine Way
Irvine, CA 92618
550 South Main Street
Orange, CA 92863-1584
Attention: Fedrico Hormozi
Senior Electrical Engineer
Attention: Venita Todd
Senior Contracts Administrator
Tel: 949/936-3464
Tel: 714/560-5446
email: fedrico hormozi(d,)dot.ca.gov
vtodd(a),octa.net
Page 11 of 16
i 0
COOPERATIVE AGREEMENT NO. C-1-3023
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
IN WITNESS WHEREOF, the parties hereto have caused this Agreement
No. C-1-3023 to be executed on the date first above written.
CITY OF FOUNTAIN VALLEY
By:
Steve Nagel
Mayor
ATTEST:
By:
Kathy Bailor
City Clerk
APPROVED AS TO FORM:
By:
Alan Burns
City Attorney
Dated:
ORANGE COUNTY TRANSPORTATION AUTHORITY
Will Kempton
Chief Executive Officer
APPROVED AS TO FORM:
By:
Kennard R. Smart, Jr.
General Counsel
APPROVAL RECOMMENDED:
By:
Kia Mortazavi
Executive Director, Planning
Dated:
Page 12 of 16
COOPERATIVE AGREEMENT NO. C-1-3023
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
IN WITNESS WHEREOF, the parties hereto have caused this Agreemer
No. C-1-3023 to be executed on the date first above written.
CITY OF HUNTINGTON BEA H
By:
Donald F. Hansen, Jr.
Mayor
ATTEST:
E'. r/ L _44-1
n L. Flynn
y Clerk
APPROVED ASTOFORM:
Bv: (AY�'1�_
Jennifer McGrath
City Attorney
Dated:/ 1-1
Page 13 of 16
• 0
COOPERATIVE AGREEMENT NO. C-1-3023
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
IN WITNESS WHEREOF, the parties hereto have caused this Agreement
No. C-1-3023 to be executed on the date first above written.
CITY OF SANTA ANA
By:
Miguel Pulido
Mayor
ATTEST:
By:
Maria D. Huizar
City Clerk
APPROVED AS TO FORM:
By:
Joe Straka
City Attorney
Dated:
Page 14 of 16
COOPERATIVE AGREEMENT NO. C-1-3023
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
IN WITNESS WHEREOF, the parties hereto have caused this Agreement
No. C-1-3023 to be executed on the date first above written.
CITY OF TUSTIN
By:
Jerry Amante
Mayor
ATTEST:
By:
Pamela Stoker
City Clerk
APPROVED AS TO FORM:
By:
David E. Kendig
City Attorney
Dated:
Page 15 of 16
COOPERATIVE AGREEMENT NO. C-1-3023
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
IN WITNESS WHEREOF, the parties hereto have caused this Agreemer
No. C-1-3023 to be executed on the date first above written.
COUNTY DEPARTMENT OF TRANSPORTATION
Bla
James Pinheiro
Deputy District Director
Operations and Maintenance
Dated:
Page 16 of 16
0 0
AGREEMENT C-1-3023
Warner Avenue
ATTACHMENT A
Project P Corridor
Scope of Work
Warner Avenue
INTRODUCTION
The Renewed Measure M (M2), Project P - Regional Traffic Signal Synchronization Program
(RTSSP) is a multi -agency, corridor -based approach that optimizes traffic signal timing based
on analysis of metrics obtained from existing traffic patterns. This approach acknowledges local
agency responsibility and control of signal timing and coordinates with project agencies to
develop acceptable synchronization timing. The PARTICPATING AGENCIES/AGENCY
(AGENCIES) along the Warner Avenue corridor (PROJECT) have requested, as detailed in the
approved application, that the Orange County Transportation Authority (AUTHORITY) be
designated as the LEAD AGENCY. AUTHORITY will administer the work with the assistance of
consulting or contractor services to provide project management, traffic signal timing
optimization, and implementation of approved equipment upgrades as submitted in the
application for PROJECT. This scope requires the active assistance by all corridor AGENCIES
throughout the process even without special reference to their participation.
PROJECT TRAFFIC SIGNAL SYNCHRONIZATION — PRIMARY IMPLEMENTATION
The following is an outline of the scope of services for PROJECT Primary Implementation that is
associated with developing and implementing optimal PROJECT time -of day traffic signal
coordination plans:
1) Project Administration
AUTHORITY shall provide general project administration, environmental processing, and
quality control. PARTICIPATING AGENCIES shall provide support project management
services for the project intersections located within their jurisdiction and assist in maintaining
PROJECT schedule.
a) Data Collection
The AUTHORITY will assemble with the assistance of PARTICIPATING
AGENCIES the necessary data to understand the existing traffic conditions for
the PROJECT and its respective traffic signal operations. This shall include, at
minimum, the following:
• All data, documents, plans, photos, etc. related to each Project intersection
within the past two years
0
AGREEMENT C-1-3023
Warner Avenue
ATTACHMENT A
• Local agency timing preferences or policies for all modes of travel and special
intersection treatments
• Manual and Machine Traffic counts for highway links and intersections for
weekday and weekend time periods for all modes of travel. Special 72-hour
video counts will be conducted at up to eight (8) intersections along the
corridor with established special modal use.
b) Field Reviews
AUTHORITY shall conduct PROJECT field reviews to verify collected data
including geometric layout, inventory of existing traffic signal control and
communications, and any and all factors that impact or affect signal
progressions. AUTHORITY in coordination with the PARTICIPATING
AGENCIES shall identify mitigations for the existing traffic signal control
equipment or geometric layouts to determine recommended PROJECT related
improvements
2) Signal Synchronization Timing
The AUTHORITY shall develop a signal synchronization model using Synchro and Sim
Traffic 8.0 and Tru — Traffic 9.0 to verify the operation of existing timing and then produce
and evaluate potential timing changes that would improve or refine the corridor traffic flows
through improved optimized signal operations. The PARTICIPATING AGENCIES shall be
involved in the review and validation of the recommended signal timing. The OCTA Corridor
Synchronization Performance Index (CSPI) combines Average Speed, Stops per Mile, and
Greens per Red (number of intersections successfully traversed on a Green Light vs.
Stopped by a Red Light) into a composite index. The CSPI shall be the defined metric in this
evaluation
The AUTHORITY shall utilize the approved Optimized Signal Timing and implement the
timing into the central and field controller systems and provide Fine Tuning services. The
After Study Travel Time Runs Shall be performed and the Before to After comparison CSPI
shall then be determined
3) Before and After Studies and Reports
AUTHORITY shall conduct real-time floating car "runs" in each direction during the planned
(Before) and implemented (After) time periods of PROJECT traffic signal synchronization.
Summary reports shall be prepared by AUTHORITY in coordination with the
• 0
AGREEMENT C-1-3023
Warner Avenue
ATTACHMENT A
PARTICIPATING AGENCIES to indentify improvements in metrics from the Before to After
conditions. The Before and After Study shall -constitute the PROJECT Final Report.
Additionally, this report shall document improvements accomplished and recommend
procedures for continuing maintenance, surveillance, and evaluation of the coordinated
signal system.
4. Engineering Design, Review, and Procurement/Construction — Support Infrastructure
Each AGENCY shall provide sufficient staffing to provide Engineering Design Review of
Consultant provided design documentation. If design documentation is provided by the
AGENCY for PROJECT, the Engineering Design Review requirement shall be satisfied.
Purchase and construction/installation of the requested traffic signal infrastructure and
upgrades, software, licenses, or other components as approved in the application shall be
by the AUTHORITY in the name of and for the end user AGENCY. The AUTHORITY shall
work with the PARTICIPATING AGENCIES to coordinate design, identification of applicable
standards/specifications, purchasing and/or installation of the required improvements.
Design and other technical support to implement the upgrades shall be subject to the
designated cost estimate. The budget for these improvements is fixed to the approved
budget and will be subject to revised scope or additional contributions. The highest priority
improvements shall be those that are required to optimize signal timing. The AGENCY shall
waive all fees for permits and inspections and shall provide sufficient professional staffing to
provide construction support and inspection services to PROJECT.
PROJECT TRAFFIC SIGNAL SYNCHRONIZATION — ON GOING MAINTENANCE AND
MONITORING
The following is a summary of the on -going maintenance and monitoring for PROJECT:
1) Continued Signal Timing Support
From the date of completion and acceptance of the signal timing implementation by the
AGENCIES, the AUTHORITY shall provide regularly scheduled monthly signal timing
support to monitor, observe, fine-tune and optimize the signal timing and phasing
operation, PROJECT wide. The AUTHORITY shall provide a reporting mechanism to
the AGENCIES documenting any changes made or recommended including
maintenance issues regarding systems components directly related to the Systems
•
AGREEMENT C-1-3023
Warner Avenue
ATTACHMENT A
infrastructure installed or constructed through PROJECT. This Continued Signal Timing
Support period will end after two years (24 months) or no longer than the PROJECT
grant period.
2) Two Year Communication and Detection Support
Authority shall provide regular monthly scheduled communication and detection support
to ensure necessary conditions for signal synchronization. This will primarily focus on
the monitoring and reporting of communications and detection issues. As issues are
identified, they will be reported to the local agencies and potential repairs will be
identified with local agencies' consultation.
AGREEMENT C-1-3023 • i
PROJECT P - WARNER AVENUE - WORK BY LOCATION
ATTACHMENT A
Warner Avenue - Work by Location
.............................
..................................
ner. Avenue tiarrie:�::: ; :
..........
:Lticat an
.................................
tJode #
...........................
:::Deschp.t16ri bf.. Work Tlihs Location :::::::
Caltrans
Pacific Coast Highway (Hwy 1)
1
336
170E, 2070, gps, ce
Huntington Beach
Fire Station / Yacht Club
2
4128
gps
Huntington Beach
Algonquin Street / Sandra Lee Lane
3
3914
E I/C, F96, es
Huntington Beach
Bolsa Chica Street
4
3907
E I/C, F96, es, CM
Huntington Beach
Greentree Lane / Plaza Lane
5
3858
E I/C, F96, es
Huntington Beach
Graham Street
6
3908
IE I/C, F96, es
Huntington Beach
Springdale Street
7
3910
E I/C, F96, es
Huntington Beach
Edwards Street
8
3911
E I/C, F96, es
Huntington Beach
Goldenwest Street
9
3912
E I/C, F96, es
Huntington Beach
Home Depot
10
3977
E I/C, F96, es
Huntington Beach
Gothard Street
11
3909
E I/C, F96, es
Huntington Beach
Nichols Street
12
3860
E I/C, F96, es
Huntington Beach
Ash Street / Milstream Lane
13
3859
E I/C, F96, es
Caltrans
Beach Boulevard
14
242
es
Huntington Beach
Rotterdam Lane
15
3986
E I/C, F96, es2
Huntington Beach
Newland Street
16
3913
E I/C, F96, es
Fountain Valley
Magnolia Street
17
7086
Fountain Valley
Bushard Street
18
7085
Fountain Valley
Brookhurst Street
19
7080
Fountain Valley
Ward Street
20
7082
2070, ca,Tlll,
Fountain Valley
Los Jardines West
21
7098
Fountain Valley
Euclid Street
22
7081
Fountain Valley
Mt Hope Street
23
7084
2070, ca,Tlll,
Fountain Valley
Newhope Street
24
7083
Santa Ana
Harbor Boulevard
25
2612
WD 4 apps, ce, BT
Santa Ana
Yale Street
26
2464
es-TP, ee-TP
Santa Ana
Susan Street
27
2611
N I/C-TP, es-TP, ee-TP
Santa Ana
Fairview Street
28
2610
12070 ca, mod L - SD, N I/C,
Santa Ana
Greenville Street
29
2463
IN I/C, es-F
Santa Ana
Raitt Street
30
2609
1 es-TP, ee-TP
Santa Ana
Bike Trail Xing
31
2608
es-TP, ee-TP
Santa Ana
Pacific Avenue
32
2462
es-TP, ee-TP
Santa Ana
Bristol Street
33
2601
E I/C, F24, es, BT
Santa Ana
Flower Street
34
2602
E I/C, F24, es-F, VS
Santa Ana
Main Street
35
2603
es-F, ee-TP, BT
Santa Ana
Bike Trail Xing
36
2646
ee-TP
Santa Ana
Halladay Street
37
2604
es-TP, ee-TP
Santa Ana
Standard Avenue
38
2605
WD, W, es-TP, ee-TP, ce
Santa Ana
Fire Signal
39
2647
ee-TP
Santa Ana
Grand Avenue
40
2606
E I/C, F24, VS, mod L - SD, ce, W, BT
Santa Ana
Wright Street
41
2607
Santa Ana
Pullman Street
42
2613
Tustin
Red Hill Avenue
43 1
5436 Ica,
gps
cu = controller unit, ca = controller assembly includes cu + all necessary equipment and appurtenances + as; ce = cabinet equipment, es = ethernet switch; FS =
Fiber Switch; ee = ethernet extender; gps = gps interface and antennae installed; 2070 = 2070 Com## - 2070 Communication Module, 170E - Field Master, CM =
Modem - Communication Module; C = CenTracs; TAC = TACTICS; ASCL = ACS Lite; A = Aries; BB = Battery Backup System; Existing or New I/C =
Interconnect Conduit with media; media - F = Fiber Optic, TP = ## pair Twisted; VD = Video Detection; WD - Wireless Detection SD - System Detection, VS =
Video Surveillance System; W = WiFi; BT- Bluetooth; L = Loop Detector; EVP = Emergency van. pre-empt, T ## = Type II or III Electrical Service; a # following
item codes = quantity (i.e. L42 = install 42 loop detectors); * = shared ownership; " following task code = NOT A PART, agency pays 100% for that task only; m -
cu = modify existing controller. New controller may be substituted if functionally equivalent CONSULTANT is cautioned to verify interconnect components in
field.
All equipment is furnished and installed and/or modify existing installation with 1 year guaranty on labor and material. Firmware and Software Upgrades for installed
specified systems are included in the installed price for a period of 3 years. Excludes new software for new features not originally installed nor specified to be
installed and included. Removal of existing equipment and appurtenances is included in the furnish and install or modify existing installation price. PS & E may be
available at no cost to the Consultant from Project Agencies.
• 0
AGREEMENT C-1-3023
PROJECT P -WARNER AVENUE -WORK BY LOCATION
ATTACHMENT A
Comments, Wishes, Needs of Santa Ana
Instructions: Enter any special circumstance such as conduit, communications, central or
field master modifications, new systems, TMC, VIDS, etc. that are not part of the intersection
,I sting on the Main Data Sheet. Prioritize with 1 being best and 5 being worst. Add items if
you wish.
Priority
Description
Comments
1
es, ee-TP on Warner/Wright Street
2
ee-TP on Warner/Pullman
3
Install conduit and interconnect/fiber from traffic
signal cabinet to splice kit (Warner @ Standard)
4
Install conduit and interconnect/fiber from Grand to
Wright and install communication equipment for IP
communication
5
Replace existing cabinet with new Type 332 Traffic
Signal Cabinet at Main.
6
Replace existing cabinet with new Type 332 Traffic
Signal Cabinet at Flower.
7
Install conduit and interconnect.fiber from Raitt to
Bristol
0
AGREEMENT C-1-3023
•
PROJECT P - WARNER AVENUE - WORK BY LOCATION
ATTACHMENT A
Comments, Wishes, Needs of Fountain Valley
Instructions: Enter any special circumstance such as conduit, communications, central or
field master modifications, new systems, TMC, VIDS, etc. that are not part of the intersection
listing on the Main Data Sheet. Prioritize with 1 being best and 5 being worst. Add items if
you wish.
Priority
Description
Comments
1
CCTV @ 1 location
location to be determined
AGREEMENT C-1-3023
PROJECT P - WARNER AVENUE - WORK BY LOCATION
ATTACHMENT A
Comments, Wishes, Needs of Huntington Beach
Instructions: Enter any special circumstance such as conduit, communications, central or
field master modifications, new systems, TMC, VIDS, etc. that are not part of the
intersection listing on the Main Data Sheet. Prioritize with 1 being best and 5 being worst.
Add items if you wish.
Priority
Description
Comments
Replace existing TWP interconnect (in existing 1.5"
1
conduits) with new 96-strand SMFO from
Algonquin to Newland along Warner Ave: 21,200
feet (not accounting for slack in pull boxes)
2
Upgrade existing pull boxes for new fiber to #6E at
estimating approximately
the cabinet and #6 in between signals
every 600 feet
Communication equipment at each signal along the
3
fiber path (13 total):
1) Fiber Patch Panel; 2) Ethernet Switch; 3) Splice
Enclosure
4
Interconnect with City of Fountain Valley at
Warner/Magnolia
AGREEMENT C-1-3023 •
0
PROJECT P - WARNER AVENUE - WORK BY LOCATION
ATTACHMENT A
Comments, Wishes, Needs of Tustin
Instructions: Enter any special circumstance such as conduit, communications, central or
field master modifications, new systems, TMC, VIDS, etc. that are not part of the
intersection listing on the Main Data Sheet. Prioritize with 1 being best and 5 being worst.
Add items if you wish.
Priority
Description
Comments
AGREEMENT C-1-3023 ® •
PROJECT P - WARNER AVENUE - WORK BY LOCATION
ATTACHMENT A
Comments, Wishes, Needs of Caltrans
Instructions: Enter any special circumstance such as conduit, communications, central or
field master modifications, new systems, TMC, YIDS, etc. that are not part of the
intersection listing on the Main Data Sheet. Prioritize with 1 being best and 5 being worst.
Add items if you wish.
Priority Description Comments
AGREEMENT NO. C-1-3023
ATTACHMENT B
Local Match Commitment
Details of Matching Funds: (must be consistent with PROJECT APPLICATION):
Provide details in tables
Direct Dollar Match Total Dollar Match for the Project - $ 64,050
In Lieu Funding: Total In Lieu Funding for the Project: $ 91,414
Total Match for Project $ 155,464
Direct Dollar Match -
Agency
Funding Source
Amount of Direct Contribution
City of Huntington Beach
$ 44,520
City of Fountain Valley
$ 13,420
City of Tustin
M2 Fair Share
$ 6,110
TOTAL
$ 64,050
In Lieu/Soft Match of Improvements or Staffing Support
Specific Improvements and Services (List items and Cost)
Agency
Improvement
Date of
Construction
Expenditure
p
TOTAL
$
AGREEMENT NO. C-1-3023
ATTACHMENT B
Staffing Commitment:
Agency
Staff Position
Type of Service
No. of
Hourly Rate
(Including
Total
to Project
Hours
burden
City of Huntington Beach
Engineering
Project
Mgmt/Timing
60
$141.89/hour
$ 8,513.40
City of Huntington Beach
Maintenance
Signal
Maintenance
130
$87.88hour
$ 11,424.60
City of Fountain Valley
Engineering
Project Admin
47.79
$100/hour
$ 4,779"
City of Santa Ana
Sr. Civil
Engineer
Project Admin
50
$180.46/hour
$ 9,023 ,*
Assistant
Project Design /
City of Santa Ana
En ineer II
Implementation
200
$149.91/hour
$ 29,982"
City of Santa Ana
Assistant
Traffic Oper
Project Design /
g
108.06
$142.76/hour
$ 15,426
Engineer
Implementation
Engineering
Project Design /
City of Santa Ana
Interns
Implementation
200
$44.63/hour
$ 8,926"
Caltrans
Engineering
Project Admin
33.4
$100/hour
$ 3,340"
TOTAL
$ 91,414*
'Total amount is the required participation by the identified agency. The number of hours and hourly
rate will be based on each agency's actual billing rates, which must collectively equal the same value of
the assigned "Total" dollars. Each agency will be responsible for keeping detailed records of hours
worked and description of work. An accounting record of personnel, hours, and burden rate is
expected to be included with the final submittal. Records will be subject to auditing.
•
i
December 21, 2011
Venita Todd, Senior Contract Administrator — Capital Projects
Orange County Transportation Authority
550 South Main Street
P. O. Box 14184
Orange, CA 92863-1584
Dear Mr. Cruz:
Enclosed please find two originals each of Cooperative Agreement No. C-1-3021,
Cooperative Agreement No. C-1-3022, and Cooperative Agreement No. C-1-3023.
Upon execution by the County and all parties, please return one complete copy to:
Joan L. Flynn
City Clerk
2000 Main Street
Huntington Beach CA 92648
Your attention to this matter is greatly appreciated.
Sincerely,
Joan L. Flynn, CIVIC
City Clerk
JF: pe
Enclosure: Agreements (6)
&followup:agrmthr