HomeMy WebLinkAboutContinuation of Traffic Accident Data Input - Statewide Abanrae�
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Council/Agency Meeting Held: 1_9, S7
Deferred/Continued to:
Ur pproved ❑Conditionally Appr ved ❑ Denied
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City Cle 's Signature
Council Meeting Date: December 12, 1997
Department ID Number: PD 97-018
CITY OF HUNTINGTON BEACH
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REQUEST FOR COUNCIL ACTION
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SUBMITTED TO:
HONORABLE MAYOR AND CITY COUNCIL MEMBERS
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SUBMITTED BY:
RAY SILVER, Acting City Administrator dwY
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PREPARED BY:
RONALD E. LOWENBERG, Chief of Police
SUBJECT:
APPROVE CONTINUATION OF TRAFFIC ACCInFNT nATA INPt1T
Statement of Issue, Funding Source, Recommended Action, Alternative Action(s), Analysis, Environmental Status, Attachment(s)
Statement of Issue: Should Council approve the police department's recommendation to
continue entering traffic accident data into an automated system using revenue from the new
Statewide Abandoned Vehicle Abatement Program (SAAV). Input will be accomplished by
continuing the employment of one part-time, temporary Office Assistant currently paid from
the Traffic Safety Grant that concludes in December `97 to handle the additional clerical
duties of the SAAV program and to continue entering traffic accident data after the grant
ends.
Funding Source: General Fund offset by unanticipated revenue from the new Statewide
Abandoned Vehicle Abatement Program.
Recommended Action: Appropriate $12,500 from the General Fund and authorize
expenditures to continue _funding one part-time, temporary Office Assistant II (Typing)
position after the Traffic Safety Grant concludes. Approve increasing General Fund revenue
by an estimated $200,000 this year from the Abandoned Vehicle Abatement Program.
Alternative Action(s):
Do not approve continuation of traffic accident data input by funding one Office Assistant II
position.
REQUEST FOR COUNCIL ACTION
MEETING DATE: December 12, 1997 DEPARTMENT ID NUMBER: PD 97-018
Analysis: In 1990 the state legislature enacted two provisions of the California Vehicle
Code that established a Statewide Abandoned Vehicle Abatement Program (SAAV) for the
purpose of encouraging jurisdictions to remove abandoned vehicles from public property.
Each county was required to establish a service authority in order to participate in the
program. The Orange County Transit Authority (OCTA) was given the responsibility in
Orange County.
The program is funded through a one dollar fee assessed to every registered vehicle in a
participating county. Funds are distributed by OCTA based on the number of vehicles
abated and the population of the City. Revenue from this program has been climbing since
our initial participation in 1992. From 7/1/96 through 6/30/97, the City received $48,581.
Due to improved reporting methods, becoming aware of the potential revenue that can be
gained from this program and the advantages gained by improving neighborhood aesthetics
with the removal of abandoned vehicles, our Parking Control Enforcement Unit has
increased its involvement in this program. Anticipated revenue for the first quarter 7/1/97
through 9/30/97, should exceed $50,000. Annual revenues are expected to reach $200,000
this year that was not projected during the budget process, making this new and additional
revenue.
In 1996, the Department was awarded a State grant from the Office of Traffic Safety for use
in updating our traffic accident reporting system. The grant allowed us to hire two P/T,
temporary Office Assistants for data entry. With the help of these individuals, since
January, 1997, we have completely revised the way we hold traffic collision data and also
moved ALL of our routine record keeping functions such as traffic statistics, scheduling
DUI/suspended driver files, and the abandoned vehicle programs to a Microsoft ACCESS
format. These Assistants are handling all data input for the various files. We provide
detailed collision data to City Traffic Engineering and CHP - Sacramento and specific
reports required by the OCTA to participate in the Vehicle Abatement Program. The grant
concludes in December, 1997, when these positions will terminate.
These positions have enabled the Traffic Unit to improve its reporting processes. The
information is essential for traffic safety planning as well as contributing to the success of
the Abandoned Vehicle Abatement Program. Now that data input is current and the
employees are well along on the learning curve, we believe that one Assistant would be
sufficient to continue handling the workload. The Department recommends continuing the
P/T, temporary employment of one Assistant by funding the position from the General Fund
with 100% reimbursement from the Abandoned Vehicle Abatement Revenue. The current
annual salary cost for this position will be $12,500. If both positions are terminated,
accident data input will be restricted to major incidents only and the Abandoned Vehicle
Abatement Program reporting will be jeopardized.
RCAABANI.DOC -2- 11/24/97 9:04 AM
AUTHOR:CITY OF HUNTINGTON BEACH
REQUEST FOR COUNCIL ACTION
MEETING DATE: December 12, 1997 DEPARTMENT ID NUMBER: PD 97-018
Environmental Status: Not applicable.
City Clerk's
Page Number
Fiscal Impact Study
RCAABAN1.DOC .3. 11/24/97 9:04 AM
AUTHOR:CITY OF HUNTINGTON BEACH
I.171-lu
CITY OF HUNTINGTON BEACH
INTERDEPARTMENTAL COMMUNICA TION
To: Ray Silver, Acting City Administrator
From: Robert J. Franz, Deputy City Administrator
Subject: FIS 98-10 - Approve Continuation of Traffic Accident Data
Input
Date: December 1, 1997
As required by Resolution 4832, a Fiscal Impact Statement has been
prepared for Approve Continuation of Traffic Accident Data Input
If the City Council approves this request (total appropriation $12,500)
there will be no effect on the unappropriated, undesignated fund
balance since the�propriation is offset by increased estimated
revenu/� 1-7
RoWert J.-Fr nk,
Deputy City dminist7tor
RCA ROUTING IHEET
INITIATING DEPARTMENT: POLICE
SUBJECT: Approve Continuation of Traffic Accident Data Input
COUNCIL MEETING DATE: December 15, 1997
RCA ATTACHMENTS
STATUS
Ordinance (w/exhibits & legislative draft if applicable)
Not Applicable
Resolution (w/exhibits & legislative draft if applicable)
Not Applicable
Tract Map, Location Map and/or other Exhibits
Not Applicable
Contract/Agreement (w/exhibits if applicable)
(Signed in full by the City Attorney)
Not Applicable
Subleases, Third Party Agreements, etc.
(Approved as to form by City Attorney)
Not Applicable
Certificates of Insurance (Approved by the City Attorney)
Not Applicable
Financial Impact Statement Unbud et, over $5,000
Attached
Bonds If applicable)
Not Applicable
Staff Report If applicable)
Not Applicable
Commission, Board or Committee Report If applicable)
Not Applicable
Findings/Conditions for Approval and/or Denial
Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS
REVIEWED
RETURNED
FOR RDED
Administrative Staff
Assistant City Administrator Initial
City Administrator Initial
City Clerk
EXPLANATION FOR RETURN OF ITEM:
Author: Jim Moore