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Home My WebLink AboutDevelopment of Regional Services Programs for Street Signs, CITY OF HUNTINGTON BEAC MEETING DATE: 01/20/98 DEPARTMENT ID NUMBER: CY 98-04 Council/Agency Meeting Held: I'm o,4S Deferred/Continued to: approved Conditional) Ap ve ❑ Denied- City Cler s Signature 5- r� _C - ai,-�f) A,-*a4 4EY Council Meeting Date: 01/20/98 Department ID Number: CY 98-04 CITY OF HUNTINGTON BEACH REQUEST FOR ACTION S/UBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL BY: RAY SILVER, ACTING CITY ADMINISTRATO PREPARED BY: LES M. JONES II, DIRECTOR OF PUBLIC WORKS SUBJECT: APPROVE REGIONAL PROGRAMS Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: The development of new "regional services" programs for street signs, traffic signal maintenance, and sewer line inspections requires the budgetary approval of the City Council. Funding Source: Unappropriated General Fund balance (see attached F.I .S. ). Recommended Action: Motion to approve an amendment to the current year budget by appropriating $69,000 for regional services programs. Alternative Action(s): Deny the recommendation and forego initiation of additional "regional services" programs. Analysis: On June 16, 1997, the City Council adopted Goals and Objectives for 1997-99. Under Goal 8, Objective 3, staff has been instructed to "regionalize" services wherever practical and the Public Works Department has responded by developing regional service programs for the clean up of hazardous materials in Westminster and the repair of vehicle body damage for Seal Beach, Fountain Valley, Newport Beach, and Costa Mesa. These programs are in the current budget as units 433 (vehicle repair) and 521(hazmat clean up). The costs of these programs are paid by the participating cities. The other cities benefit because they are able to have work done less expensively, and we "profit" because the 98RCA4.DOC -2- 01/07/98 8:46 AM REQUEST FOR ACTION MEETING DATE: 01/20/98 DEPARTMENT ID NUMBER: CY 98-04 participanting cities pay a portion of our fixed overhead costs when they use these program services. Subsequent to the approval of the FY 97-98/98-99 budgets, staff has identified three additional opportunities for the development of regional programs. These are traffic sign fabrication, traffic signal maintenance, and the video inspection of sewer and/or storm drain lines. However, the new services cannot be initiated, nor the appropriate program accounts established, until the requested budget amendment has been approved by the City Council. Consequently, we are requesting a budget appropriation of $69,000, to be offset by a corresponding increase in revenues, to be allocated as follows: :»»::>::>::>::>::::::::> > ........... .............................................................. Traffic Signage 20,000 8,000 28,000 Signal Maintenance 15,000 10,000 25,000 Sewer Inspections 14,000 2,000 16,000 Individual accounting centers will be established for each of these new programs. Revenues will be deposited in existing revenue accounts. Expenditures will not exceed revenues. Environmental Status: N/A Attachment(s1: NumberCity Clerk's Page . Description 1. F.I.S. RCA Author: Don Noble 98RCA4.DOC -3- 01/07/98 8:46 AM ATTACHMENT 1 .A, R4 CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICA TION To: Ray Silver, Acting City Administrator From: Dan T.Villella, Director of Finance Subject: FIS 98-20 Regional Services Program Date: December 29, 1997 As required by Resolution 4832, a Fiscal Impact Statement has been prepared for Regional Services Program. If the City Council approves this request (total appropriation $69,000) the estimated unappropriated, undesignated General Fund balance at September 30, 1998 will be reduced to $5,276,795. obert J. Franz, Deputy City Administrator fis9820 Adopted Current Fund Balance -General Fund Budget Estimate Beginning Fund Balance 10/1/97 (Est) $5,100,000 $6,852,026 Plus Estimated Increased Revenue 1,500,000 Plus One Time Revenue (Estimated) 1,370,000 Less Approved Budget Amendments (1,770,000) Less Labor Contingencies (610,000) Less Self-Insurance Transfers (1,800,000) Less Pending FIS's (196,231) Less FIS 98-20 (69,000) Estimated 9/30/98 Balance $5,100,000 $6,276,795 Estimated General Fund Balance at September 30, 1998 I III $5,500,000 ,,, $6,000,000 $4,500,000 $5,276,795 $4,000,000 $5,100,000 $3,500,000 $3,000,000 ADOPTED BUDGET CURRENT ESTIMATE G:\ACCTGUF IS9798.X LS]fis9820 Page 1 LrAA RETURNED RCA AGENDA DATE January 20, 1998 DEPARTMENT Public Works DESCRIPTION: Approve Regional Programs Your Request for Council Action is being returned for the following reason The SUBJECT does not begin with a verb, e.g. "approve" "deny" "authorize" ❑ "accept" "allow". indicating the type of action requested. STATEMENT OF ISSUE should be worded as a question and limited to one or two sentences. (See Agenda Process Manual Chapter 4, page 29) A Financial Impact Statement (FIS) is needed The RECOMMENDED ACTION should in the form of a "Motion" and include a El verb indicating the type of action requested. The ANALYSIS should include additional information (See Below)* ❑ One or more attachment/s are missing (See Below)* ❑ Attachment page/s are needed before the attachment/s 1-1 An exhibit callef for in an attachment is missing (See Below)* ❑ An exhibit is not marked as such or preceded by an exhibit page (See Below)* The Contract/Agreement has not been signed by the department head ❑ The Contract/Agreement has not been signed by the outside party The Contract/Agreement has not been signed in full by the City Attorney The Contract/Agreement is missing Certificates of Insurance which have been approved by the City Attorney There is a clerical error in the text (See Below)* ❑ 1. *FUNDING SOURCE should identify the fund from which the appropriation will come, e.g. Unappropriated General Fund Balance 2. 1/9/98 10:16 AM RCA ROUTING SHEET INITIATING DEPARTMENT: Public Works SUBJECT: Approve Regional Programs COUNCIL MEETING DATE: January 20, 1998 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorne ) Not Applicable Financial Impact Statement (Unbudget, over $5,000) Attached Bonds (If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FORWARDED Administrative Staff Assistant City Administrator Initial -City Administrator Initial City Clerk EXPLANATION.FOR RETURN OF ITEM: (Below • . For Only) RCA Author: