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HomeMy WebLinkAboutEl Nino Storm Preparation and Emergency Equipment Purchases Council/Agency Meeting Held: 9� Deferred/Continued to: Fd'Approved p Conditionally *4veri ❑ Denied _ --6 City Clerk's Signature Council Meeting Date: January 5, 1998 Department ID Number: FD 98-004 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS SUBMITTED BY RAY SILVER, Acting City Administrator PREPARED BY: Ron Hagan, Director of Community Service Les Jones II, Director of Public Works Ron Lowenberg, Chief of Police Michael Dolder, Acting Assistant City Administrator/Fire Chief SUBJECT: EL NINO STORM PREPARATION AND EMERGENCY E IPMENT PURCHASES Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: Should the City appropriate funding for El Nino storm preparation and emergency equipment purchases? Funding Source: The one-time cost of $166,231 will be funded from the Unappropriated Fund Balance, General Fund. The Fiscal Impact Statement is found in Attachment 1. Recommended Action: Motion to appropriate $166,231 from the General Fund Unappropriated Fund Balance for El Nino storm preparation and emergency equipment purchases. Alternative Action(s): Do not appropriate $166,231 and handle future storm-related emergencies with existing resources. Analysis: As a result of the City's December 6, 1997, flooding and the continued threat of El Nino winter storms, staff recommends a special one-time appropriation from the General Fund Unappropriated Fund Balance. The $166,231 General Fund appropriation request is for several Community Services and Public Works preventative projects as well as the purchase of emergency equipment for Police, Fire, and Marine Safety personnel and response equipment. REQUEST FOR COUNCIL AC N MEETING DATE: January 5, 1998 DEPARTMENT ID NUMBER: FD 98-004 Analysis (Cont.): The specifics of the preventative projects and equipment requests are described in departmental memos listed in Attachment 2. Some examples of projects include sandbagging the bluffs at the beach and the equestrian center to protect the areas from further erosion. Equipment to be purchased includes replacement of damaged harbor booms, rescue boats, personal flotation devices, and an electric generator for the heliport to assure operation during storm periods. Also included is the purchase of 500,000 additional sandbags for distribution to the public. In addition to these one-time requests for preventative projects and equipment purchases, staff has set up rental accounts that will be able to provide emergency fencing, pumps, and portable lights during subsequent storm activity. Environmental Status: Not applicable. Attachment(s): City Clerk's Page Number No. Description 1 Fiscal Impact Statement 2 Equipment justification memos from Public Works, Community Services, Police and Fire Departments totaling $166,231. RCA Author: Dolder FD98004 -2- 12/23/97 08:18 A TTA CHMENT 1 T n�.Y City of Huntington Beach INTER-DEPARTMENT COMMMUNICATION HUNTING ON BEACH TO: RAY SILVER, Acting City Administrator FROM: ROBERT J. FRANZ, Deputy City Administrator SUBJECT: FIS 98-18, One Time Costs - Ell Nino Preparations DATE: December 22, 1997 As required by Resolution 4832, a Fiscal Impact Statement has been prepared for FIS 98-18: One Time Costs - El Nino Preparation. If the City Council approves this request (total appropriation $166,231) the estimated unappropriated, undesignated General fund balance at September 30, 1998 will be reduced to $5,345,795. ROBERT J. F Z Deputy City Administrator RJF:skd 0029461.01 12/22/97 11:36 AM Adopted Current Fund Balance-General Fund Budget Estimate Beginning Fund Balance 10/1/97 (Est) $5,100,000 $6,852,026 Plus Estimated Increased Revenue 1,500,000 Plus One Time Revenue (Estimated) 1,370,000 Less Approved Budget Amendments (1,770,000) Less Labor Contingencies (610,000) Less Self-Insurance Transfers (1,800,000) Less Pending FIS's (30,000) Less FIS 98-18 (166,231) Estimated 9/30/98 Balance $5,100,000 $5,345,795 Estimated General Fund Balance at September 30, 1998 I $5,500,000 ...,.... $5,000,000 $4,500,000 - - -- $5,345,795 -- - - � $4,000,000 $5,100,000 $3,500,000 I $3,000,000 ADOPTED BUDGET CURRENT ESTIMATE G:\ACCTG\[FIS9798.X LS]fis9818 A TTA CHMENT 2 CITY OF HUNTINGTON BEACH INTER-DEPARTMENT COMMUNICATION HUNTINGTON BEACH To Michael Dolder, Fire Chief/Acting Assistant City Ad inistrator 4 From Ron Hagan, Director, Community ices c Les Jones, Director, Public Works ��cCE�VEp I81991 � Date December 17, 1997 �' RREDE UNEOW Subject El NINO PREPAREDNESS City staff learned from the December 6 rains that nothing succeeds like prepar- edness. The December 6 event was a prelude to what the city will be facing in the upcoming months with El Nino. In order to be properly prepared, the Community Services Department, including the Marine Safety operation, and the Public Works Department need to purchase safety equipment, sand bags, and a backup sea screen, as well as create an open purchase order for emer- gency harbor cleanup. Whenever possible, staff is preparing for El Nino by setting up rental accounts With the private sector for emergency fencing, pumps, portable lights, etc. Therefore, such items are not included in this request. However, it is not always possible to prepare by creating rental accounts to acquire equipment or sup- plies in the future as vendors are not always open, nor is the equipment always available. Therefore, based on staff's evaluation of the city's preparedness,on December 6, the Community Services and Public Works Departments are re- questing the following equipment and supplies in anticipation of the upcoming El Nino storms and flooding: R6scue boats: $5,700 - Currently, the Marine Safety Operation has four boats that are used for inland water rescues such as flooding. There are six, used, in- flatable boats available that the city can purchase at a significant discount over the cost of purchasing new ones. Inflatables have the advantage of eas- ier transport than hard sided boats ($2,660). Two dry suits for rescue in contami- nated water ($1,600). Sixteen carrabiners to attach lines to inflatable rescue boats ($130). Four dive tank cylinders are needed to inflate the emergency in- flatable boats on-site at the evacuation area ($800). Nine foot pumps for backup to the dive tank cylinders ($510). oo2MI.o1 Harbor booms: $8,000 - Booms are sea screens that are suspended across two waterways in Huntington Harbour. The Edinger Channel and Bolsa Bay Channel booms were heavily damaged during the 82/83 floods and new ones were not quickly available. One boom would be backup to the existing two currently in the Huntington Harbour area. Beach/Huntington Harbour emergency cleanup: $6,500- Boston Company, which cleans debris and trash on an on-going basis from the harbor, and city crews will be needed for additional cleanup during El Nino when the city's drainage system dumps extra trash onto the beach and into the harbor. Based on previous storms, the estimated cost is $4,500 for Boston Company and $2,000 for city crews. This funding would not be spent if storms do not create the need. Bluff sandbags: $13,700- Sandbagging the bluff top at the beach will help pre- vent erosion and loss of bluffs by redirecting the flow of water. The cost of the sandbags is $6,750 and the labor to place the bags is $6,970. HCP/Equestrian Center Bluff Erosion: $9,000 - Sandbags and plastic will save the bluff in the southeast corner of the equestrian center from eroding and filling the city's retention basin south of Huntington Lake. Public Works Sandbags: $80,000 - As of today, staff has issued 120,000 sandbags to city residents. Based on this fact and the continuing demand for bags, staff estimates that a total of 500,000 will be needed for this year's winter storms. The approved budget for this fiscal year does not include the necessary funding for this type of acquisition. Therefore, staff is requesting an additional appropriation of$80,000 to cover the cost of purchasing sandbags. TOTAL EMERGENCY REQUEST S122,900 RH/LJ:JBE/DN:cr oo2SQ1.01 �X & CITY OF HUNTINGTON BEACH rg" INTER-DEPARTMENT COMMUNICATION HUNTINGTON BEACH TO: Mich el Dolder, Fire Chief/Acting Assistant City Administrator FROM: es Cutshaw, Lieutenant,Police Department SWAT Team Commander SUBJECT: Requested Supplies: PD El Nino Preparation DATE: December 18, 1997 Per your request,below is a list of the Police Department's El Nino preparedness supplies. 1. Emergency generator for the police heliport to provide 24-hour electrical power to operate the fuel pump, hangar doors, lights,heating and shop equipment in the event of a major power failure. Specifications: 80 Kilowatt generator Cost: $25,500 Electrical Engineering for transfer switch design for generator connection 2,000 Electrical contractor for generator installation 5,000 Sub-total $32,500 2. Sixteen(16)personal floatation vests for SWAT officers responsible for assisting Fire and Marine Safety with evacuation of flooding victims. Specs: PFD-Swiftwater Ranger, (10)Medium, (6)Large Red @ $139 $2,224 3. Sixteen(16) Helmets for wear during potential water rescues Specs: Protec Black Large @ $37 $592 Total Cost: $35,316 cc: Chief Lowenberg CITY OF HUNTINGTON BEACH INTER-DEPARTMENT COMMUNICATION To: Michael P. Dolder,Acting Assistant City Administrator/Fire Chief From: Charles L. Reynolds, Division Chief/Operations G1-11- Date: December 18, 1997 SUBJECT: SAFETY EQUIPMENT FOR FLOODING CONDITIONS Preparation for El Nino and the results of the December 6, 1997 flooding conditions indicate a need for additional Personal Flotation Devices (PFD's)and accompanied safety equipment to be assigned to all Fire Department companies. Units were assigned to the two reported Swift water rescues without proper safety gear because other properly equipped units were already assigned to incidents. In addition, several companies assisted in rescues that occurred in slow moving water up to their chests, a practice that is prohibited in the Orange County Swift Water Rescue Plan. A request for PFD's for all personnel on duty for any given day would afford maximum protection and would meet the requirements of the Orange County Swift Water Rescue Plan. For these reasons I Request authorization for purchase of PFD's and support equipment for 36 personnel, the number required to augment our existing equipment for all personnel. The cost for this equipment would be $8015. RCA ROUTING SHEET INITIATING DEPARTMENT: Community Services, Fire, Police and Public Works SUBJECT: El Nino Storm Preparation and Emergency Equipment Purchases COUNCIL MEETING DATE: January 5, 1998 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Not Applicable Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. (Approved as to form by City Attome Not Applicable Certificates of Insurance (Approved by the City Attorney) Not Applicable Financial Impact Statement Unbud et, over $5,000 Attached Bonds If applicable) Not Applicable Staff Report If applicable) Not Applicable Commission, Board or Committee Report If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FORWARDED Administrative Staff Assistant City Administrator Initial City Administrator Initial -City Clerk EXPLANATION FOR RETURN OF ITEM: (Below Space ForOnly) RCA Author: