HomeMy WebLinkAboutORANGE COUNTY CAL-ID FINGERPRINT IDENTIFICATION SYSTEM - 1996-06-03 _ eA4-c�'
CounciVAgency Meeting Held:
Deferred/Continued to: 5rj,
®Ap roved O Con ifionaly Approved C3 Denied City Clerk Signature
Council Meeting Date: January 5, 1998 Department ID Number: PD 98-003
CITY OF HUNTINGTON BEACH
REQUEST FOR ACTION �� We
SUBMITTED TO: HONORABLE MAYOR AND COUNCIL MEMBERS
SUBMITTED BY: RAY SILVER, ACTING CITY ADMINISTRATOR40"
O�f
PREPARED BY: RONALD E. LOWENBERG, CHIEF OF POLICE
SUBJECT: AUTOMATED FINGERPRINT IDENTIFICATON SYS M
RESOLUTION
Statement of Issue,funding Source,Recommended Action.Alternative Actlon(s),Analysis,Environmental Status,
Attachments)
Statement of Issue: Resolution of support to the Board of Supervisors for the adoption of
a $1.00 fee on vehicle registrations in the county. The imposition of this fee has become
possible through state legislative action. This fee will provide approximately 10 million
dollars over five years to be applied exclusively to the replacement and enhancement of the
current 15 year old countywide Cal-ID Automated Fingerprint Identification System. It is
anticipated that the cost to the cities in the county would be over 9.3 million dollars over that
fve year period for mandatory replacement and enhancements. The share of this cost
supported in this manner for our city would be approximately $719,000 over that period.
Funding Source: Fee on vehicle registrations.
F;ecommended Action: Adopt resolution of support for the action of the Board of
Supervisors.
Alternative Action(s): Do not adopt the resolution and pay $719,000 over the next five
years from the city general fund.
REQUEST FOR ACTION
MEETING DATE: January 5, 1998 DEPARTMENT ID NUMBER: PD 98-003
Analysis: Support of the resolution will allow the Police Department the use of the Cal-ID
Automated Fingerprint Identification System through the use of vehicle registration fees
rather than general fund moneys. The imposition of the vehicle registration fees is allowed
through recent state legislative action.
In order to continue usage of the county and statewide Automated Fingerprint Identification
System it is mandatory that we replace the current 15 year old equipment. After that
replacement the system can be enhanced to provide instantaneous identifications of
arrestees in the jail and questionable subjects from mobile terminals in field police vehicles.
As part of the enhancement we will receive three `livescan" booking terminals as well as a
number of mobile terminals for field use. All of the new equipment as well as maintenance
costs will be covered by the fees generated through vehicle registrations.
It is anticipated that the fees generated countywide over the next 5 years will provide 10
million dollars in revenue to cover the estimated 9.3 million cost for the mandatory
replacement and enhancements. The replacement is mandatory due to the fact that our
countywide system will not be able to communicate with the state or other systems
throughout the nation within 2 years when the state switches over to the new generation
equipment.
I'we do not use the available vehicle registration fees it will cost our city $719,000 over the 5
year period as our share of the cost of the system.
Environmental Status: None
Attachments :
1. Resolution
2. Letter: President Steven Staveley, Orange County Chiefs & Sheriff's Association
3. Fact Sheet: Cal-ID In Orange County
4. Chart: Cal-ID Replacement Costs Over Five Years
S. Chart: Orange County Cal-ID Vision
'i City Clerk'S
�age Number
RCA Cal-ld Resolution -2- 12123/97 6:54 PM
AUTHOR:Eston Schwecke
RESOLUTION NO. 98-3
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HUNTINGTON BEACH SUPPORTING THE ORANGE COUNTY
BOARD OF SUPERVISORS IN THE ADOPTION OF A$1.00
FEE ON VEHICLE REGISTRATIONS IN THE COUNTY
WHEREAS, pursuant to legal authorization, Orange County operates a County-wide
Automated Fingerprint Identification System kno,&,n as'Cal-ID"; and
Cal-ID greatly enhances the ability of all police agencies in the County to investigate
crimes by enabling officers throughout the County to efficiently and accurately identify crime
suspects, arrestees and victims; and
The current Cal-ID system is over 13 years old, uses 163-year old computer technology,
lacks sufficient capacity to promptly process all the data submitted by police agencies in the
County, is frequently In disrepair, is near capacity in terms of memory, and will cease to be
operative in the year 2000, and
Operation of the Cal-ID system currently is funded pursuant to a User's Agreement
between the County and cities in the County,which provides that revenue generated by an
earmarked penalty assessment is supplemented by contributions by the County and the cities;
and
The earmarked penalty assessment generates insufficient revenue to cover the current
costs of operating the Cal-ID system; and
No funding source has been identified for replacement or upgrading of the current Cal-
ID system; and
Statutes 1997, Chapter 587, Section 1 gives the Orange County Board of Supervisors
the option of implementing in Orange County a S1.00 per vehicle fee on vehicle registrations,
renewals and supplemental applications for apportioned registrations; and
Upon the recommendation of the Remote Access Network Board, in which the City of
Huntington Beach participates, the proceeds of said fee must be used exclusively for the
purchase and operation of new Cal-ID automated fingerprint identification equipment to Identify
individuals involved in vehicle related crimes and other crimes committed while operating a
motor vehicle; and
The Remote Access Network Board has made such a recommendation; and
Implementation of Statutes 1997, Chapter 587, Section 1 would permit the installation
of live scan devices at all booking and arrest facilities in city and County law enforcement
agencies, enabling all these agencies, for the foreseeable future, to quickly enter fingerprints
into the Cal-ID system so as to identify crime suspects, arrestees and victims; and
Based on the foregoing, the City Council finds that there is a public safety need for
imposition of the fee authorized by Statutes 1997, Chapter 587, Section 1 in Orange County,
and
1
7110resolutioNcal4WI M1197
Statutes 1997, Chapter 587, Section "I requires that the Orange County Board of
Supervisors adopt a resolution prior to collection of said fee,
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Huntington
I Beach hereby indicates its support for the imposition in Orange County of a $1.00 fee on
vehicle registrations, renewals and supplemental applications for apportioned registrations, as
authorized by Statutes 1997, Chapter 587, Section 1.
IT 1S FURTHER RESOLVED that the Huntington Beach City Council hereby indicates
its support of repeal of said fee on January 1, 2003 or at such later date as the statutory
authorization for said fee may expire.
PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a
regular meeting thereof held on the 5th day of January
Mayor
ATTEST.
/,4�c� APPROVED AS TO FORM:
City Clerk - ��f`�.•.rF
AU41' City Attomey
�
REVIEWED AND APPROVED: / r�3'14'
IN1TI AND APPR 21D:
o7e .0,0
City Xdministrator •
ief of Police
I
2
Mesdu6on►caWdr1 21311'97
Res. No. 98-3
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss:
CITY OF HUNTINGTON BEACH )
I, CONNIE BROCKWAY,the duly elected, qualified City Clerk of the
City of Huntington Beach, and ex-oflicio Clerk of the City Council of said City, do
hereby certify that the whole number of merrbers of the City Council of the City of
Huntington Beach is seven;that the foregoing resolution was passed and adopted by
the affirmative vote of at least a majority of all the members of said City Council at an
regular meeting thereof held on the 5th day of January, 1998 by the following vote:
AYES: Julien,Harman, Green,Dettloff, Sullivan, Garofalo
NOES: None
ABSENT: None(Bauer- out of the room)
City Clerk and ex-oflicio CIA of the
City Council of the City of Huntington
Beach, California
G.'reso1utVresbkpg;97-80
OP-, NGF COUN-Y CIIIt;FSHERIFF'S ASSOCIATION J
�4tr �' s
December 18, 1977 ¢ .f
� O
w
To: :City Muiagers
Chiefs of Police
School Superintendents
On Tumday,Dexetnber 16*,the county Board of Supervisois considered the:adoption of
a S1.00 fee on vehicle registrations in the county. This fee,anticipated to raise
approximately 10 million dollars over its five year life,was to be applied exclusively to
the replacextte rat and enhanccmcnt of the current Cat-ID automated fingerprint
identification system. The measure was continued to January 13. 1999 Board of
SupctYisors Mating.
As you are awatr,the cost of the operation and replacement of the Cal-ID system is based
t=popu!&6on. Evea though the ShetiH'has been to iavolvrd in authoring and
lobbying the Governor and mite Le&latum A a potcatial repla=rment cost of tca million
dollars,cities would be mpausible for over 9.3 million dollars over the next five
Iran: Few of us have a xtra funds to use on this vital project
Dming the Board of supervisor's discussion of this matter,the Hood aalee:d for some
indicattion that the cities felt a need for the adoption of this fee. Despite the appearance
by myself and several other Chiefs of Police,the Board asked for some tangible sign of
s spPort.
To this aid I have enclosed a solution to be presented for y=city councils approval.
This resolution wottld imprcn upon the Board of Supervisors the critical need for the
nplaceaaent of she system sad the aced to find funding solaces othtr thaw city general
fiend motley-
Aside from the coif,the n7lactmeut of the uys tem becomes more important with the
provisions of AS 1610 passed this legislative session. This requires all school districts to
electronically trin=it fingerpsinu for airy employee or contactor who will have contact
with a student. Without this new 3ntcrn school district would be stymied with trying to
conduct their business.
1 have:also enclosed some additional rema:ks About the treed for the rtplacement of the
system which you might find helpful. Much of this infbi nation has already been scut to
your mrayor,council members and city rrumgers by else Orange County Chapter of The
League of Cities and will be discussed with them at their January 8°meeting.
City Managers -Z- December 18. 1997
Chiefs of Police
School Superintendents
Time is of the essence. Each week in which this foe is Dot in place results in a S40,000
loss ofrevenue ind delays the procurement procc33. This equipment will be at capacity
in twelve to fourteen months.
It is important that resolutions in support of this proposal be passod before this issue is
again head by the Board of Suparvisors on January 13'. We hope to provide additional
support for this measure on the 13`with the appearance of mayors end council membem
city ns'=& rrs,chiefs ofpolice,school board nmr bers and their presidents,xad school
superintendentr. Ckarly this is a critical issue for all of us,and we muvt not allow it to be
delayed orwmse.derailed.
Very truly yours,
STEVEN K STAVELEY
President
Chief of Police
Deputy City Manages
SHSfmhl
C:al-II) in Orange County
Cal-11) is the statewide lluteninted Fingerprint Idcntilication System (AFIS). This system
represents a conipi:ter-based technology method to:
•Verify the identity of individuals during booking,arrests, warrants and John and Jane
Does for Coroners,and to
►:Identify Orne suspects through latent prints recovered from crime scenes.
Cal-ID began operation in California in 1986.
l
While the"Nightstalker"was the infamous first criminal identified by this system,in Orange
County, there have been over 8,000 criminals identified committing crimes. L''•very 12 hours
another criminal is identified based upon their fingerprints left at a crime scene.This Orange
County system is also a part of a network with all of California and the Western United States.
The criminals range from a youth robbing and murdering a gas station attendant during the
middle of the night leaving his trace on a food wrapper;to a long unsolved murder that is only
solved when an alert crime scene investigator links crime scene latent prints to fingerprints on
file to someone once arrested in Montana;to a child molester in south County who is identified
to fingerprints lcft-.on a pornographic magazine before he can steal the spirit from of another
child.
Aging Technology
The current generation of equipment is 15 year old.It is physically and technologically obsolete.
While the system bas continued to meet the expectations of Orange County law enforcement
agencies'since 1996,the automated fingerprint identification technology has continued to
advance..The new equipment is smaller,smarter imd boasts the capability to automatically
receive,search and resister new fingerprint cards tekcn from live-scan electronic fingerprint
devices. Live scan devices replace the traditional ink and paper method of capt,.ning fingerprint
details,and instead used an electronic digital camera to"photograph"the fingerprint detail.
New Capabilities for Personal Identification
This new capability will allow the rear instantaneous identification of suspects being booked into
local jails without the aid of a human operator. It will lead to the in-field fingerprint
identification of criminals detained for questioning. It will identify at least ten per cent more
criminals by fingerprint tracts left at crime scenes.
It will also be used to speed the background check of school employee applicants to insure that
are children are protected from those who would bring them harm.
The Replacement of the System in Orange County
There are no funds to replace the current Cal-ID system in Orange County. The Orange County
cities and the enunty will be responsible for the replacement of the system. IIascd upon the
Users" Xgrccment adapted by each city and the county.nit cost of the system is based upon
population.The attached chart shows the funding liability over the next five years.
Cal-ID i;t Orange County Page ?
Upon recommendation from the local Remote Access Network Board and the Chiefs ofpolice
and Sheriff Association, the state Sheriffs, Police Chiefs and District Attorneys, Sheriff
Department members worked with Governor Wilson's stall, Senator Loclyer and others in the
state legislature to adopt a bipartisan plan for the systematic replacement of Cal-ID equipment
throughout California. The collection of a Collar per registered vehicle will provide the funding to
replace tie current system, install live scan capability in all county law enforcement agencies and
the insure:placement of mobile identification scanr:ers in patrol vehicles. These actions will
sigrificantly protect the safety of our citizens and officer s.
Cal-ID Replacement Costs over five Years
1:e•..�ccrt 2.65 $265,000
Agency Population share of$10 rn!Mon Beach
% dollars
Orange 4.55 $455.000
Anaheim 11.23 $1,123.000
. . ... Placentia 1.72 . $172.000 •- -
BrealYorba 3.53 $353,000
Linda San Clemente 1.77 $177,000
Buena Parts 2.8 $280,000 ..San Juan 1.1 • $110,000
Capistrano
Costa Mesa 3.93 $393,000
Santa Ana 11.79 $1,179,000
Cypress 1.78 $178,000
Seat Beach 1.01 $101.000
Dana Point 1.37 $137.000 Sheriff 6.57 $657,000
Fountain 2.09 $209,000 (unincorporat
Valley ed)
Fullerton 4.68 $468,000 Stanton 1.23 $123.000
Garden Grove 5.82 $582,000 Tustin 2.37 $237,000
Nuntington 7.19 $719,000 Villa Park 0.24 $24.000
Beach Westminster 3.15 $315,000
Irvine 4.69 $469,000
Laguna Beach 0.91 $911000 ic
Laguna Hills 0.96 $96,000
Laguna 2.11 $211.000
Niguel
Lake Forest 2.22 $222,000
La Habra 2.08 $208.000
La Palma 0.6 $60.000
Los Alamitos 0.47 $47.000
Mission Viejo 3.4 $340.000
Orange County CaWD Vision
o nection to
Live Scan. De artment of Justice
Police Asencie — C=mUnitetrns and stern
6 to t 8 months IdentiG ion
ono Nelwork
12 mon
C
0
rtrrrwrrrp
Ixx1..M.wet 4 4
M.Lrrr+.ul
exxrxxMlx MNI
+ _ irr,rrrrrn
Lrve Scan- +.-,..I,wwlrr
rrx.Mx11MMM � Police A encrts'
r uuu.luxx M g
N hxIMMMMIIIx.
Courts rW1e..IwxMr vlobile Finar tint
n a Fingerprint Card �'
4 to 18 rnor:ths 'ii Archive-12 Terminals
i Months ! 20-6 rnontl s
Local latent Input
Terminals-12
months r
.. ...
_ Central AFIS Site Replacement PalmPrtnl Matcher
12 Months Addition
36 months
�wwrti.t1
Live Scan-County
Booking Facilities
_L 6 to 12 months
ReCelweD Byk-111y cleRk //A�g9
I JOINT AGREEMENT FOR THE IMPLEMENTATION AND OPERATION
2 OF THE ORANGE COUNTY
3 AUTOMATED FINGERPRINT IDENTIFICATION SYSTEM
4
5 THIS AGREEMENT,made and entered into the 3rd day of July
6 19 - , is by and between the County of Orange, a political subdivision of the State of California,
7 hereinafter"COUNTY,"and the City of Huntington Beach ,a municipal corporation, hereinafter
8 "USER."
9 XVITNESSETH
10 WHEREAS,The State Department of Justice maintains an automated system for retaining and
11 identifying fingerprints, said system being known as the California Identification System ("CAL-ID"),
12 and
13 WHEREAS,the Penal Code, Section 11112.1 et seq.,provides for the establishment of a Remote
14 Access Network("RAN"), consisting of a statewide network of equipment and procedures allowing
15 local law enforcement agencies direct access to CAL-ID, and
16 IATIEREAS, COUNTY and USER deem it important to have direct access to CAL-ID, and
17 WIMMAS, there has been established in COUNTY a local board("RAN BOARD"),which is
18 charged with determining the placement of RAN equipment within the COUNTY,coordinating
19 acceptance,delivery and installation, and developing procedures for the use and maintenance of the
20 equipment, and
21 WHEREAS, COUNTY,in cooperation with USER,the RAN BOARD and the Department of
22 Justice, has developed a local network ("SYSTEM")to access CAL-ID,and
23 WHEREAS,it is recognized that new users may, from time to time, require access to SYSTEM.
24 NOW,THEREFORE,COUNTY and USER agree as follows:
25 I. Exhibit "A" (USERS of the CAL-ID Automated Fingerprint Identification System)
26 and "B" (Orange County Local RAN Board Operating Policies) are attached hereto and incorporated
27 herein by reference.
28 1
1 11. A SYSTEM has been established in COUNTY, and all right,title and interest to
2 SYSTEM shall remain with COUNTY. The configuration,current and future, of the SYSTEM will
3 be approved by the RAN BOARD.
4 a) The SYSTEM will comprise two areas of cost components for which COUNTY will
5 establish and maintain separate special revenue funds in the County Treasury and
6 outside of the County General Fund and keep separate accounting records-
7 (1) SYSTEM REPLACFAIENT AND UPGRADE COSTS"SYSTEM COSTS"
8 will include
9 (i)the costs of acquisition and installation of equipment necessary or
10 appropriate for SYSTEM replacement or upgrading, less State or Federal
11 subvention, if any;
12 (ii) finance costs;
13 (iii) any other costs related to the replacement or upgrading of all or part of
14 the system, including indirect costs incurred by the COUNTVs Sheriff-
15 Coroner or other COUNTY department.
16
17 (2) SYSTEM ON-GOING OPERATIONAL COSTS"OPERATIONAL COSTS"
]8 will include:
19 (i)those costs needed to maintain the central computer and related equipment
20 and any Local Input Terminals, Electronic work stations,or other equipment
2I deemed by the RAN Board to be part of the SYSTEM;
22 (ii) costs for personnel,telecommunication and other services and supplies
23 for the SYSTEM operation,and
24 (iii) any costs related to operation of the SYSTEM, including indirect costs
25 incurred by COUNTY's Sheriff-Coroner or other COUNTY department.
26 b) COUNTY shall deduct the administrative costs of the County Treasurer,as defined in
27 Government Code section 27013,from interest or income earned on the money in the
28
r
l SYSTEM COSTS and OPERATIONAL COSTS special revenue funds, on the same
2 basis as COUNTY deducts administrative costs from interest or income earned on
3 other moneys invested by the County Treasurer. If County Treasurer,at the
4 recommendation of the RAN BOARD,elects to invest, deposit or othemise handle
5 money in the SYSTEM COSTS or OPERATIONAL COSTS special revenue funds
6 separately from moneys in other investment pools in the County Treasury, COUNTY
7 shall deduct any additional administrative costs attributable to such separate
8 investment,deposit or handling of the moneys from the interest or income earned on
9 said moneys,pursuant to Government Code Section 27013.
10 c) The primary purpose of the SYSTEM shaII be to serve all Iaw enforcement agencies
11 in COUNTY.
12 d) Additional law enforcement agencies may be added as users to SYSTEM and USERS
13 may be removed from SYSTEM as conditions warrant.
14 e) COUNTY may, upon recommendation of the RAN BOARD, enter into contracts for
15 the acquisition of equipment,including financing therefor,and for service or
16 maintenance of equipment as may be necessary to effectuate the purposes and
17 objectives of this AGREEMENT.
18 f) COUNTY and USER(S)designate the RAN BOARD to determine whether or not
19 users shall be added to,or removed from the SYSTEM pursuant to the criteria in
20 Penal Code Section 11112.4; to consult with the COUNTY and USER to determine
21 future modification of the SYSTEM; and to develop operational policies for the
22 SYSTEM in accordance with the terms and conditions of this AGREEMENT.
23
24 111. This Agreement shall remain in effect until June 30, 2006, and shall continue for
25 additional periods of ten(I0)years each, unless the governing bodies of either COUNTY or a
26 majority of the then USER(S)votes not to continue the Agreement at a meeting or meetings held
27 more than one year before the expiration of any ten-year period and notifies all existing USER(S)not
28 3
l less than thirty(30)days prior to the end of the ten-year period. Notwithstanding the foregoing, this
2 Agreement may be terminated at the end of any fiscal year(June 30)by any USER, as to that party,
3 by serving written notice of termination to the RAN BOARD not less than one year in advance of
4 USER'S intention to terminate the Agreement. The RAN BOARD shall promptly notify COUNTY
5 and other USERS. Such termination shall not relieve the USER of any financial obligation assumed
6 under this Agreement other than for future operational costs-
7
8 IV. COUNTY shall:
9 a) Negotiate or bid,as appropriate, and enter into agreements as contemplated by
10 Section II.e. of this Agreement and make payments thereunder.
11 b) Enter into agreements with new users which receive approval from the RAN Board
12 to access SYSTEM,provided that:
13 (1) Any new user shall execute this Agreement.
14 (2) Any additional terms,conditions,modifications and costs for entry shall be
15 included in an addendum to the Agreement. Said addendum will address any direct or
16 indirect costs for previously incurred costs of the existing SYSTEM to be paid by new
17 USER. Payment of indirect costs may take the form of improvement or modification
18 of the SYSTEM for the benefit of all USERS.
19 (i)The RAN BOARD shall determine the appropriate terms, conditions and
20 costs to be included in said addendum.
21 c) Arrange financing to fund SYSTEM replacement or upgrade costs. Such financing
22 shall have a ten-year term,be fully or time-price differential amortizing and be
23 obtained at the lowest rate reasonably obtainable.
24 d) Appropriate and expend moneys in the Automated Fingerprint Identification Fund in
25 the County Treasury in accordance with the limitations of Government Code Section
26 76102,as it now exists and may hereafter be amended, and annually during the
27 County's budget hearings, consider the recommendations of the RAN BOARD about
28 4
I how moneys in the Automated Fingerprint Identification Fund should be
2 appropriated and expended.
3 e) Establish and maintain two separate special revenue funds in the County Treasury
4 outside the County General Fund, one solely for SYSTEM COSTS and the other
5 solely for OPERATIONAL COSTS,and maintain separate accounting records for
6 each of these special revenue funds.
7 f) Expend moneys:
8 (1) In the SYSTEM COSTS special revenue fund only for those
9 costs described in Section II. a)(1)of this Agreement and in accordance with
10 the recommendations of the RAN BOARD.
11 (2) In the OPERATIONAL COSTS special revenue fund only for those costs
12 described in Section U. a)(2)of this Agreement and in accordance with the
13 recommendations of the RAN BOARD.
14 g) Credit all interest earned by moneys in the SYSTEM COSTS special revenue fund to
15 the SYSTEM COSTS special revenue fund, and credit all interest earned by moneys
16 in the OPERATIONAL COSTS special revenue fund to the OPERATIONAL
17 COSTS special revenue fund,except that the County may deduct from said interests
l8 administrative costs in accordance with Section Il. b)of this Agreement.
19 h) Permit representatives of the RAN BOARD to audit the SYSTEM COSTS and
20 OPERATIONAL COSTS special revenue funds, established pursuant to this
21 Agreement,at least on an annual basis,and at the expense of the RAN BOARD.
22
23 V. USER and COUNTY agree to the following:
24 a) ESTIMATES OF ANNUAL PROPORTIONAL SHARES OF COSTS.
25 An estimate of the annual proportional share of SYSTEM COSTS and
26 OPERATIONAL COSTS to be paid by each USER(COUNTY is deemed a USER
27 for purposes of this section)will be determined annually by the RAN BOARD based
28 5
I on the percentage of the total population of all USER entities residing in each USER
2 entity on January 31 of each year,as indicated in the latest edition of "Population
3 Estimates for California Cities and Counties"prepared by the State of California
4 Department of Finance California Demographic Research Unit. The estimate of
5 COUNTY'S proportional share will be calculated based on the percentage of the total
6 population of all USER entities residing in unincorporated areas of Orange County on
7 January 31 of each year. In the event the California Demographic Research unit no
8 longer issues demographic data,the RAN BOARD shall determine the source of the
9 population data to be used in doing the above-described calculations.
10 (1) COUNTY will issue monthly invoices to each USER for one-twelfth of the
I 1 estimate of its annual proportional share of SYSTEM COSTS and OPERATIONAL
12 COSTS.
I3 (2) USERS will pay the estimate of their annual proportional shares of SYSTEM
14 COSTS and OPERATIONAL COSTS on a monthly basis within thirty(30)days of
15 receipt of invoices from the COUNTY.
16 (3) COUNTY will credit all payments received from USERS for their proportional
17 shares of SYSTEM COSTS to the SYSTEM COSTS special revenue fund and all
18 payments received from USERS for their proportional shares of OPERATIONAL
19 COSTS to the OPERATIONAL COSTS special revenue fund.
20 b) SHORTFALL IN OPERATIONAL COSTS. In the event anticipated
21 OPERATIONAL COSTS exceed in any fiscal year the sum of the estimates of
22 USERS' proportional shares of OPERATIONAL COSTS and any other moneys
23 appropriated to the OPERATIONAL COSTS special revenue fund,the RAN BOARD
24 will calculate each USER'S proportional share of said shortfall using the methodology
25 described in Section V. a) of this Agreement. COUNTY%U issue an additional
26 invoice to each USER for its proportional share of said shortfall. Each USER shall
27 pay said invoice within thirty(30)days of receipt. COUNTY shall credit all payments
28 6
I received from USERS for said invoices to the OPERATIONAL COSTS special
2 revenue fund.
3 c) EXCESS SYSTEM COSTS. Unless COUNTY's Board of Supervisors and the
4 governing bodies of a majority of the other USERS approve,the RAN BOARD shall
5 not recommend expenditure of, and COUNTY shall not expend, in any fiscal year,
6 moneys for SYSTEM COSTS in excess of the sum of
7 (1) the total funds available in the SYSTEM COSTS special revenue fund at the
8 beginning of the fiscal year,
9 (2) the total revenue anticipated for SYSTEM COSTS as a result of State and
10 Federal subventions and
11 (3) the total payments anticipated to be received from USERS for their estimated
12 proportional shares of SYSTEM COSTS in that fiscal year(hereinafter called
13 "EXCESS SYSTEM COSTS").
14 If COUNTY's Board of Supervisors and a majority of the governing bodies of the
15 other USERS approve,the RAN BOARD may recommend
16 expenditure of,and COUNTY may expend or encumber,EXCESS SYSTEM
17 COSTS. The RAN BOARD shall calculate each USER's proportional
18 share of EXCESS SYSTEM COSTS using the methodology described in Section
19 V. a) of this Agreement. COUNTY will issue an additional invoice to each
20 USER for its proportional share of EXCESS SYSTEM COSTS. Each USER
21 shall pay said invoice within thirty(30) days of receipt. COUNTY shall credit all-
22 funds received from USERS in payment of said invoices to the SYSTEM COSTS
23 special revenue fund.
24 d) NEW USER ASSESSMENTS. In addition to the foregoing costs,any new USER
25 desiring to execute this Agreement in order to become a member of the SYSTEM
26 shall be assessed and shall pay in full an amount to offset previously-incurred
27 SYSTEM COSTS that were borne by existing USERS. The amount of said
28 7
l assessment shall be determined by the RAN BOARD in accordance with Section IV.
2 b)(2) of this Agreement. COUNTY shall invoice the new USER for said assessment.
3 New USER shall pay said invoice in full within 30 days of receipt. COUNTY shall
4 credit all payments received from new USERS for said invoices to the SYSTEM
5 COSTS special revenue fund.
6 e) NON-PARTICIPANT COSTS. All cities will be encouraged to make use of and
7 support the SYSTEM. However,the RAN BOARD may make payment of certain
8 OPERATIONAL COSTS AND SYSTEM COSTS a condition of use of the SYSTEM
9 by cities or other entities that have not executed this Agreement. The costs to be
10 charged to such non-participants shall be determined by the RAN BOARD annually.
I l COUNTY shall invoice non-participants for said costs. COUNT`shall credit all
12 payments received from non-participants for such invoices to the SYSTEM COSTS
13 or OPERATIONAL COSTS special revenue funds, as directed by the RAN BOARD.
14 11
15 11
16 1l
17 11
18 11
19 Il
20 H
21 ll
22 H
23 U
24 11
25 11
26 1/
27 1/
28 8
I IN WITNESS WHEREOF,the parties hereto have hereunto set their hands and seals on the date set
2 forth opposite their respective signatures on identical counterparts of this instrument, each of which
3 shall be for ali purposes deemed an original thereof
4
5 DATED , 199-?-- - CO F ORANGE
6
7 SIGNED AND CERTIFIED THAT A
COPY OF:THIS DOCUMENT HAS BEEN BY
8 DELIVERED TO THE CHAIRMAN OF C AN, BOARD OF SUPERVISORS
THE]BOARD
9 A
1a
11 CLERK Ok -I-fl"9,�OA O OF SL�ERVISORS
12 APPROVED AS TO FORM:
13 Laurence M. Watson, Acting Chief Assistant COUNTY COUNSEL
14
15 BY / J �
DEPUTY ffive Sullivan, Mayor
16
Dated. , 19, ATTEST:
17
19 Connie Brockway, City C rk
20
21
Dated: 19 9fo— CITY OF
22
BY
23
24
25 APPROVED? AS TO FORM:
GAIL HUTTON
26 CITY ATTORNEY
By: -
27 Depu y City A oraa
28 9
l
2 Exhibit A
3 USERS of the CAL-ID Automated Fingerprint Identification System
4
5 The City Of.
6 Anaheim
7 Brea
8 Buena Park
9 Costa Mesa
10 Cypress
I I Dana Point
12 Fountain Valley
13 Fullerton
14 Garden Grove
15 Huntington Beach
16 Irvine
17 Laguna Beach.
18 Laguna Hills
19 Laguna Niguel
20 Lake Forest
21 La Habra
22 La Palma
23 Los Alamitos
24 Mission Viejo
25 Newport Beach
26 Orange
27 Placentia
28 1
I San Clemente
2 San Juan Capistrano
3 Santa Ana
4 Seal Beach
5 Stanton
6 Tustin
7 Villa Park
8 Westminsler
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
21 2
I
2 Exhibit B
3 Orange County Local RAN Board Operating Policies
4 1.0 As used in this Policy:
S 1.1 "Full Use Access Agency" (FUAA)will mean the Orange County Sheriff-Coroner
6 Department.
7 1.2 "Participating Agency" means a local law enforcement agency contributing to the cost
8 of the operation of the Orange County Cal-iD System.
9 1.3 "Host Agency" means a participating agency in which a Local Input Terminal (LIT)
10 has been placed by the Local RAN Board to serve a specific geographical area of the
11 County, herein called "Region".
12 1.4 "Trained Operator"means a person trained by the Orange County Cal-ID vendor,the
13 Department of Justice or any designee of the Local RAN Board to input latent or ten
14 print fingerprint cards,perform inquiry operations and generate candidate lists as a
15 result of inquiry operations. Each trained operator will have a system security
16 password assigned to him.
I7 1.5 "Latent Print Examiner" means a person with the skills,knowledge and abilities to
18 perform latent fingerprint to inked fingerprint comparisons.
19
20 2.0 POLICIES AND PROCEDURES
21 - 2.1 Responsibilities of Host Agencies.
22 Host Agencies accept the following conditions for the hosting of a Local Input
23 Terminal:
24 2.1.I. The Host Agency will provide 24-hour,7 day a week access to participating agencies
25 trained operators within the LIT region.
26 2. The Host Agency will provide latent print comparison services for those regional
27 participating agencies without a latent print examiner in that agency. This service will
28 1
l be available Monday through Friday during business hours,and will be at no charge to
2 the participating agency.
3 3. The Host Agency will provide adequate power,air-conditioning and space to provide
4 a suitable working environment for the LIT and personnel operating the LIT.
5 4. The Host Agency will provide a schedule of times for LIT used by participating
6 agencies within the region which will be designed to prevent undue burdens upon the
7 capacity of the FUAA. This schedule will be coordinated among all the Host Agencies
8 and FUAA.
9 5. Local Input Terminals will be located at locations determined by the Orange County
10 RAN Board.
I1
12 3.0 Responsibilities of Participating Agencies
13
14 3.1 Participating agencies will have the following responsibilities:
15 3.1.1. A participating agency will declare its intent to which Host Agency it will use,or it
16 may use the FUAA at the Sheriff-Coroner Department.
17 3.1.2. Prior to latent inquiry into the Cal-ID System all latent prints collected at crime scenes
18 will be examined to determined if the latent print is identifiable; 0 latent prints will be
19 examined to determine if they represent finger friction ridge detail;whenever possible
20 latent prints will be compared to those individuals having legitimate access to a crime
21 scene so-called "elimination" prints.
22 3.1.3. Agencies must agree to comply with system audit procedures adopted by the Local
23 RAN Board, including keeping appropriate workload and identification statistics
24 deemed necessary by the local RAN Board.
25
26 4.0 Priority Services:
27 4.1 The users agree to use the following priorities when using the Orange County Cal-ID
28 2
I System.
2 Ten Print Services Latent Services
3 Priority l: In-custody suspects. Crimes against persons
4 Priority 2: Central site registration uses. Upgraded crimes against property.
5 Priority 3: All other inquiries. Routine latent inquiries.
6 In no case will Priority 3 latent inquiries be upgraded to Priority I.
7
8 4.2 Account Numbers/Security Codes:
9 Each participating agency contributing to this system will be assigned a control
10 account number. The manager of the FUAA will assign a security code to each
I 1 trained operator. An account may have more than one trained operator.
12
13 4.3 Access to Orange County Cal-ID System
14 Participating agencies shall not permit access to the system by non-participating
l5 agencies, unless specifically authorized by the local RAN Board
16
17 5.0 Retention of Latent Prints:
I8 5.1 Latent prints entered by a participating agency will be retained within a file at the
19 FUAA for searching after each ten-print addition. The criteria for latent print
20 retention in this file will be jointly agreed upon by the FUAA staff and other
21 participating agencies.
22
23 6.0 Addition of Ten-Print Card:
24 6.1 Ten-Print cards will be added to the data base at the FUAA only. If a the ten-print
25 card is retained by the FUAA for use by other agencies, it will be the original card
26 used for registration,otherwise all original cards will be returned to the submitting
27 agency.
28 3
1
2 7.0 Allocation of Inquiries:
3 7.1 In the event that the number of inquiries exceeds the capacity of the systern,the
4 following allocation of inquiries will be used.
1
5 7.1.1 All Priority 1 and Priority 2 inquiries will be permitted.
6 7.1.2. Priority 3 inquiries will be restricted to those latent prints collected pursuant to an
7 investigation of a "felony".
8 7.1.3 The Local RAN Board%ill adopt additional allocation policies as needed in the event
9 that the number of inquiries continue to exceed the capacity of the System.
10
11 8.0 Modifications to Operating Policies
12
13. 8.1 Operating policies can be modified by a majority vote of the Local RAN Board
14 members at a duly constituted meeting.
15
16
17
l8
19
20
21
22
23
24
25
26
27
28 4
CITY OF HUNTINGTON BEACH
2000 MAIN STREET CALIFORNIA 92648
OFFICE OF THE CITY CLERK
CONNIE BROCKWAY
CITY CLERK
August 7, 1996
Mr. Frank Fitzpatrick
Orange County Sheriff's Department
320 North Flower Street
Santa Ana, CA 92703
Dear Mr. Fitzpatrick:
The City Council of the City of Huntington Beach at their meeting held June 3, 1996,
approved execution of the enclosed agreement between the City of Huntington Beach
and County of Orange for the Implementation and Operation of the Orange County
Automated Fingerprint Identification System. ,
The original agreement is enclosed. After signing it, would you please send a copy to
Connie Brockway, City Clerk; City of Huntington Beach, 2000 Main Street, Huntington
Beach, California 92648.
Sincerely,
Connie Brockway, CMC
City Clerk
giollowuplagrml
(Telephone-714-536.5227)
G ao.�5
Council/Agency Meeting Held: I /H�
Deferred/Continued to:
t�proved ❑Conditionally Approved ❑ Denied ity Clerk's Sig ure
Council Meeting Date: June 3, 1996 Department ID Number: PD 96=01Q
ram•
CITY OF HUNTINGTON BEACH
REQUEST FOR COUNCIL ACTION :• =''"
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS -
Lr0
SUBMITTED BY: MICHAEL T. UBERUAGA, City AdministratorQ
PREPARED BY: Ronald E. Lowenberg, Chief of Police
SUBJECT: Joint Agreement •for the Implementation and Operation of the Orange
County Automated Fingerprint Identification System
I i
Statement of Issue,Funding Source,Recommended Action,Alternative Actlon(s).Analysis,Environmental Status,Attachment
Statement of Issue:
Local law enforcement has used the CAL-ID system for the past ten years under a joint
agreement between the county and cities. The agreement expires on June 30, 1996. The
issue is the approval of a new agreement to continue the joint operation of the automated
fingerprint system.
The new agreement changes any necessary payment plan to a population basis instead of a
usage rate.
Funding Source:
General funds regularly budgeted in account #E-AA-PD-331-390 and used as necessary
based on the need of the Orange County CAL-ID fund mostly supplied by penalty
assessment fine monies.
Recommended Action:
Respectfully request the City Council approve the attached agreement which would allow
the Police Department to use the CAL-ID Remote Access Fingerprint Network.
Alternative Action(s):
Do not approve the agreement which would disallow the use of the CAL-ID system to the
Police Department.
�,3�t3
' r.&-QUEST FOR COUNCIL ACTi.jN
MEETING DATE: June 3, 1996 DEPARTMENT ID NUMBER: PD 96-010
Analysis:
The requested agreement will allow the Police Department to continue the use of the CAL-ID
system. The system allows fingerprint searches of arrestees and latent fingerprints. In
addition to the Orange County data base, searches can be accomplished in other counties,
the California Department of Justice and other states in the Western States Identification
Network.
The new agreement replaces the current agreement that expires on June 30, 1996 which
was in effect for the past ten years. The new agreement will result in substantial saving to
the City since it has monthly payments based on relative population of the city within the
county instead of usage, which was the basis in the old contract.
Our usage cost for December 1995 through April 1996 was $28,641. Prior to December
1995, fine monies were sufficient to run the system but are now insufficient with depleted
reserves in the CAL-ID county fund. In the CAL-ID budget for 1996-1997, there is an
estimated shortfall of $140,000. Based on the new population basis of payment our cost
would be $10,066 for the entire year. Based on the five month period described above at
the old rates our yearly cost would be an estimated $68,738. With the new rate our
corresponding savings would be $58,672 per year.
Environmental Status:
None
Attachment(s):
1. Joint Agreement for the Implementation and Operation of the Orange County
Automated Fingerprint Identification System
2. Letter: Sheriff Gates to Orange County Chiefs of Police-Sheriff's Association
3. Fact Sheet: Cal-Id in Orange County
4. RCA for prior agreement dated September 10, 1986
5. Fiscal Impact Statement
City Clerk's
Page Number
DocumenU -2- 05/17/96 5:41 PM
CITY OF HUNTINGTON BEACH
INTERDEPARTMENTAL COMMUNICA TION
To: Michael T. Uberuaga, City Administrator
From: Robert J. Franz, Deputy City Administrator
Subject: FIS 96-47- Joint Agreement for the Implementation and
Operation of the Orange County Automated Fingerprint Identification
System
Date: May 20, 1996
As required by Resolution 4832, a Fiscal Impact Statement has been
prepared for the proposed Joint Agreement for the Implementation
and Operation of the Orange County Automated Fingerprint
Identification System.
If the City Council approves this request there will be no effect on the
current year budget since funds are already appropriated for this
purpose. How9or, this will require annual general fund
400beftl,'.
r6z,
0 for ten consec years.
r
G Gb.Y4
11B CITY OF HUNTINGTON BEACH
INTER-DEPARTMENT COMMUNICATION
TO: HON. MAYOR AND CITY COUNCIL MEMBERS
FROM: GAIL HUTTON, City Attorney
DATE: May 29, 1996
SUBJECT: Joint Agreement between the county and various cities
for the operation of the Automated Fingerprint ID System
Concerning the above referenced agreement, my deputy has approved the document
as to form,which is consistent with our practice in the past with this agreement. I have
been informed by the head criminalist for the Huntington Beach Police Department that
the agreement in its current form is the one being employed by the County and the
numerous other cities which are going to participate In the automated fingerprint
network. Further, any deviation from the format being employed by all the other
participant agencies might result in the loss of our opportunity to be part of the joint
agreement.
With that understanding,you should be aware that the County's agreement is not in the
standard City of Huntington Beach form and does not include the City's insurance or
workers compensation clauses. Since the performance of the contract involves
computerized data bases and not workers on site, there should not be a problem with
waiving the standard provisions and executing the joint agreement. However, if you
wish to enter into the fingerprint identification system. you should also vote to waive the
Insurance provisions which are usually required in City agreements.
F GAIL HUTTON, Slyly:
City Attorney
Iscl .
c: Michael T. Uberuaga, City Administrator
Ray Silver, Asst. City Administrator
71sclAdsyster�5J2�1�i
f .
• `� REWES10 OR CITY COUNCIL;ACTION
{{ Date Septer. r 10, 1986
Submitted to: Honorable Mayor and Members of the City CM cil L•I• Ct; .
Submitted by: Charles W. Thompson, City Administrator .. - n
Prepares! by: Earle Robitaille, Chief Of Police
Subject: JOINT AGRliF-TT FOR THE IA�I.E� TATIO?�' A' OPERATID?s' F ZJ/
jr
010GE 03JITY AUTTON ATED FINGERPRINT IDENTIFICATION S1`STkTI
Consistent with Council Policy? yes t ] New Policy or Exception
Statement of Issue, Recommendation,Analysis, Funding Source,Altemative Actions,Attachments:
SMAT EN7 OF ISSUE:
rsmumm to'Section 11112.5 of the Penal Code, local Zak enforcement rust be responsible
for their share of the operating costs of the CALM Remote Access Fingerprint Network.
REM O-MTI ON:
o adopt the Joint Agreement For the Implementation And Operation Of the Orange County
Automated Fingerprint Identification System" which would allow the Police Department to
use the CALM Remote Access Fingerprint Network.
W LYSIS:
( a Ju e 6, 1986, the Huntington Beach City- Council adopted a resolution stating that the
'' City will pay its share of the Orange County CALM program based upon its use of the
System. The attached agreement states the terms and conditions of this program which the
Council previously approved. These terns state that the City nay terminated the agree-
ment at the end of any fiscal year pr viding that the City serves written notice on the
RAN Board thirty (30) days prior to the end of the year. •However, the termination does
not relieve the City from financial obligation assumed under this Agreement other than
future operational costs.
The California Department of Justice CALM Fingerprint Conputer System, which was
developed by the Nippon Electric Company, is one of the significant crime fighting
advances to local law enforcement in the past decades. This system al]oks law
enforcement agencies access to the largest computerized fingerprint data bases in the
United States.
FUNDING SOURCE:
In the 19S6/1987 fiscal budget, in account number 551390, S150,000 was approved for the
operation of this program. At the present time the California State Senate Public
Safety Committee is hearing a bill (SB751), which would pay the Iocal cost of this
program through penalty assessments against those persons convicted of a crime.
ALTERIATTV S:
o deny t s lice Department access to the CALM Remote Network.
[ 7TAw-1•aTS
' . .1. A copy the approved City Council CALM Resolution dated June 6, 1986.
2. A proposed Joint Agreement for the Implementation and Operation of the Orange
County Automated Fingerprint Identification System.
C11 - /o
Page 2
REQLL= FOP. CITY COMCIL ACTION
"Joint Agreement for the Implementation and Operation of the Orange County
Automated Fingerprint Identification System"
Continued: ATMCEI'r7 EWS
3. A copy of Section 21112.5 of the California Penal Code.
4. Costs breakdmn of the Ora-age County CAL-ID System.
L
REQUESTQOR CITY COUNCIL "CTION
Date April 29, 1986
Litted to: gable Mayor and Members of the City Chtmeil
Charles W. Tho son Ci • AdministratodL CIL`
Submitted by: B4 t3 \rp F-% Ct.� ..
Ei
O 9d
� 1
prepared by: Earle Robitaille, Chief of Police 0'—
Sub}ect: CAL-ID RESOLUTION'' L
\r.
Consistent with Council Policy? Yes ; j New Policy or Exception &5
Statement of Issue, Recommendation,Analysis, Funding Source, Alternative Actions,Attachments: L!7[
ST..k7B N-r OF ISSJz:
Pursuant to Section 11112.5 of the Penal Cole, local law enforcerent mzt be
responsible for their share of the operating costs of the CAI.-ID Re.,,mte
Access Fingerprint Network.
RE W ON:
To adopt a resolution u ich would allow the Police Npartmeent to use the CAL.-ID
Re,•rote Access Fingerprint Network.
X YSIS:
The California Depa-t:aent of Justice C41-ID Fingerprint Co.�rater System, which
was deveiope3 by the Nippon Electric Company (referred to as MEC), is one of
The most sign icant a!vances for law enforcerent in the past decaie. The
system allows vocal agencies access to the largest cor=r,zterite3 fingerprint
data bases in the country.
This factor co:�ine3 with the unique software developed by ?MC, has led to a 19T
success rate in the identification of suspects from latent fingerprints recovered
at the crime scene. The current method used by the Department has less than a 1Y
success rate.
Finally, this system was the one which identified Richard RklkMU= who is believed
to bA the "Night Stalker".
RM1NG SOURCE:
The general fund appears to be the only available source, at this tire. The
esti-wted annual cost will be S150,000. Mgeted in PD Budget Account 331390.
ALTEM1,11 t'ES:
To deny the Police Department access to the CAL-ID Remote Network.
ATIAONEN7:
1. A copy of Section 11112.5 of the California Penal Code.
2. A proposed resolution which w•as received from the Orange County CAL-ID Board.
S. Newspaper articles dealing u-Ith the CAI.-ID Fingerprint System.
d. Costs break down of the Orange County CAI,-ID System.
RESOLUTION NO. 5668 �
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF HUA'TINGTON BEACH TO SUPPORT THE
_ POLICE DEPARTYXNT'S SHARE OF THE COST OF
THE ORANGE COUNTY CAL-ID PROGRAM
R
WHEREAS, Chapter 1234 Article 3.5 of the 2985 statutes
authorizes participation of California law enforcement in the
Remote Access Network of the California identification System
(CAL-ID) , and
This law appropriates seven million dollars to fund local
implementation of the Remote Access Network, and
It is acknowledged that the local implementation of CAL-ID
will help solve crimes and provide a safer environment for the
citizens .of our. City, and
A local Ozance County Remote Access Network Board has been
established to determine the placerent of equipment within the
l
County and the manner of purchase, and
Section 11112.5 (a) of the Penal Code provides for costs for
equipment purchase, based upon the master plan approved by the
Attorney General, including State sales tax, freight, insurance
and installation, shall be prorated between the State and local
government entity, and
a The State 's share shall be 70% (or approximately 1.722
million dollars) and the local government 's share will be 30t of
those costs, and
Section 11112.5 (b) of the Penal Code provides that local
government shall be responsible for all costs related to site
• preparation, equipment maintenance, on-going operational costs,
t file conversion costs and enhancements which exceed the basic
design specifications of the California Department of Justice.
i
NOW, THEREFORE, BE IT RESOLVED that the City Council will
support its share of the cost of the Orange County CAL-ID program
based upon its use of the program.
PASSED AND ADOPTED by the City Council of the City of
Huntington Beach at a regular meeting thereof held on the 2nd
day of _June 1986.
ATTEST: APPROVED AS TO FORM:
City Cl City Attorney S-=-SG
RE'►IEw'T' _`D MOPROVE INITIATED ;SD APPROVED
City AQII2 .-strat Cruel E3 Police
i
' Res—•'o. 5668
STATE OF CALIFORFIA } .
CITY 0! EM INCION BEACH )
da
I, ALICIA M. VEr:'WOUH, the duly elected, qualified City .
Clerk of the City of Huntington beach, and ex-officio Clerk of the
City Council of said City, do hereby certify that the whole number of
meisbert of the City Council of the City of Huntington Beach is seven;
that the foregoing resolution was passed and adopted by the affirmative
vote of more than a majority of all the members of said City Council
-at a regular meeting thereof held on the 2nd- day
of June 1586 by the following vote:
APES: Councilmet:
Kelly, MacAllister. Finley, Mandi c. Bailey, Green
N:YE5: Councilmen:
None
ABSM. : Counc;;mer.:
Thomas
City Clerk and ex•offitia Clerk
of the City Council of the City
of Huntington. beach, California
ORIGINAL
Amortw #am
04ANCE COUNTY
JOINT AGREEMENT FOR THE IMPLEMENTATION AND OPERATION
2 OF THE ORANGE COUNTY
i
31 AUTOMATED FINGERPRINT IDENTIFICATION SYSTEM
4f
S �; THIS AGREEMENT, made and entered into the day of
6 ' .' , 192L. , is by and between the County of Orange, a
7 ; body corporate and politic, hereinafter "COUNTY," and the City of
1?
B1 Huntington Beach , a municipal corporation, hereinafter "USER. "
� WITNESSETH
10 WHEREAS, the State Department of Justice maintains an automated
11 ?. system for retaining and identifying fingerprints, said system being
1M
4
known as the California identification System ("CAL-ID") , and
L•
WHEREAS, the Penal Code, Section 11112.1 et seq. , provides for
j4 the establishment of a Remote Access Network consisting of a
50 19, , statewide network of equipment and procedures allowing local law
D� w
16 ,• enforcement agencies direct access to CAL-ID, and
600 1- u WHEREAS, COUNTY and USER deem it important to have direct access
18 to CAL-ID, and
191 WHEREAS, there has been established in COUNTY a local board ("RAN
20 BOARD") , which is charged with determining the placement of RM
21 equipment within COUNTY, coordinating acceptance, delivery and
22 installation, and developing procedures for the use and maintenance of
23 the equipment, and
24 WHEREAS, COUNTY, in cooperation with USER, the RAN BOARD and the
2S � Department of Justice, has developed a local network ("SYSTEM") to
r
S access CAL-ID, and
0 27
WHEREAS, it is recognized that new users may, from time to tine,
2$ require access to SYSTEM.
H100/12 1 .
7/12/86
1 NOW, THEREFORE, COUNTY and USER agree as follows:
2 'I. Exhibits "A" (USERS of the CAL-ID Automated Fingerprint
3 � Identification System) and "B" (Orange County Local RAN Board
a
r
41 Operating Policies) are attached hereto and incorporated herein by
SG reference.
6
II. A SYSTEM shall be established in COUNTY and all right, title
and interest to SYSTEM shall remain with COUNTY. The configuration of
SYSTEM will be as approved by the RAN BOARD.
a) The SYSTEM will comprise two areas of cost components:
1D SYSTEM: Initial and Startup Costs, and SYSTEM On-going �
Operational Costs.
i
�- 1. SYSTE.*: Initial and Start-up Costs ("INITIAL COSTS")
will include the acquisition and installation of equipment
necessary for SYSTEM implementation, less the State's
J, h
;2 subvention. It also will include the cost of the Full Use
oV ;
n 16 Access Agency site preparatio. and Local Input Terminals as
yo 1 ' set forth in Exhibit "B", cost of ten print card conversion,
1s telecommunications installation and finance costs to fund ,
191 SYSTEM's acquisition.
20 2. SYSTEM On-going Operational Costs ("OPERATIONAL ;
21 COSTS") will include those costs needed to maintain the
22j central computer and related equipment and any Local Input
23 Terminals purchased uAder this AGREEMENT, costs for
24 telecommunication operations for the SYSTEM equipment, costs
w 25 '
of replacing the equipment amortized over ten (10) years and 1
funding for SYSTEM enhancements authorized by the RM BOARD.
r
27 b) The primary purpose of the SYSTEM shall be to serve all
26
law enforcement agencies in COUNTY.
H100/12 2.
7i771aC
I;
M
L
l c) Additional law enforcement agencies may be added to
SYSTEM and USERS may be removed from SYSTEM as conditions
3 warrant.
" !' d) COUNTY may, upon recommendation of the RAN BOARD, enter
(
S into contracts for the acquisition of equipment including
6 financing therefor, and service or maintenance as be necessary to
H
.7 effectuate the purposes and objectives of this AGREEMENT.
Bt, e) COUNTY and USER(S) designate the RAN BOARD to determine
I:
g whether or not users shall be added to, or removed from the
r
]0 " SYSTEM pursuant to the criteria in Penal Code Section 11112.4; to I
x
114 consult with the COUNTY and USER to determine future modification I
of the SYSTEM; and to develop operational policies for the SYSTEr:
A
i
in accordance w4-h the terns and conditions of this AGREEMENT.
f) Any SYSTEM modificaticn or any action by the Local RF►t�
BOARD which recuires USER to oblicate additional funds for the
161 cost sharing shall require prior approval by the Governing Body
of COUNTY and a majority of other participating USERS.
is III. This Agreement shall rem-ain in effect until June 3C, 1996 ,
I
19F and shall continue for additional periods of ter. (10) years each, t
20 unless the Governing Bodies of either COUNTY or a majority of the then
21
USER(S) vases not to continue the Agreement at a n:eetinc held more
l
22 than one year before the expiration of any ten-year period and
23 ' notifies all existing USER(S) not less than thirty (30) days prior to
I
24 the end of the ten-year period. Notwithstanding the foregoing, this I
25 Agreement may be terminated at the end of any fiscal year (June 30) by
t any USER, as to that party, by serving written notice of termination
2` on the RAN BOARD not less than thirty (30) days prior to June 30. The
Z8 RAIr' BOARD shall promptly notify COUNTY and other USERS. Such
B100112 3.
7/t7/AA
,
termination shall not relieve the party of any financial obligation
2 ' assumed under this Agreement other than future operational costs.
31 IV. COUNTY shall:
4i: a) Negotiate or bid, as appropriate, and enter into agree-*
�i
3 + ments as contemplated by Section II.d. of this Agreement and make
X
61 payments thereunder.
b) Enter into agreements with new users which receive
& approval to access SYSTEM, provided that:
G
91:� (1) Any new user shall execute this Agreement.
ti
14 � (2) Any additional terms, conditions, modifications
and costs for entry shall be included in an addendum to the
(
12 Agreement. Said addendum will address any direct or
�3 indirect compensation to USERS for initial costs to be
,` •'' shared by new user. Indirect compensation may take the form
of improvement or r..odification of SYSTEM: for the benefit of
D�
` 16 y all USERS.
0 1 (3) The RAN BOARD shall determine the appropriate
18 terms, conditions and costs to be included in said addendum.
19 ! c) Arrange financing to fund initial costs. Such financing ;
20 - shall have a ten-year term, be fully or time-price differential
21i amortizing and be obtained at the lowest interest rate reasonably
22 obtainable.
23t V. USER and COUNTY agree to the following:
24 a) COUNTY will use a separately identifiable account for
t 2S the purpose of funding the SYSTEM.
W.
'64 b) USERS shall pay their proportional share of the initial
27 costs and operational costs cn a monthly basis. Said payments
28
E100/12 4 •
7/12/86
C _ shall be made within thirty (30) days of receipt of invoices from
COUNTY.
3f'1 c) The proportional share of each USER'S cost (the COUNTY
r
4 � Is deemed a USER for the purposes of this section) will be based
S upon the proportional use of the SYSTEM'S central processing
r, unit s (CPU) use time. The proportional use will be determined
on a monthly basis by COUNTY staff. Each USER Will be assigned a
E CPU account nuirber for purposes ur of monitoring the CPU use.
P P 9
d) COUNTY shall provide USERS a financial report at the end
10 of each fiscal year. Said report shall include an accounting of
11 all funds paid to vendors for the SYSTEM;.
1= e) USER will only permit personnel trained in the use of '.
+ the equipment to operate same. Each USER will be responsible for
-� , damage to the equipment caused by it, other than normal wear and
:i 1s tear.
• V
16 } VI. SYSTEM Operating Policies
;0 ri. a) Inprovenents to SYSTEM are ju6ged to be improvements for
l8 ,
all USERS and the costs thereof will be shared as set forty, in
19 Section V.
20 b) operational policy will be established and modified as
Z1 deemed appropriate by the RAN BOARD. This policy shall ensure
27
that each USER is treated equitably. Current policy is set forth
s
�3 in Exhibit *B. " .
24 c) Any dispute between USERS over operational policies
r 21 ' established by the RAN BOARD shall be resolved by that BOARD.
r i
5 VII. Each party shall indemnify and hold all other parties
P rr
27h. harmless from liability for acts cz omissions of itself and its agents
28 and employees in connection with the performance of this Agreement.
H100/12 5.
7/22/86 -
i .
1 � IN WITNESS WHEREOF, the parties hereto have hereunto set their
2 ; hands and seals on the date set forth opposite their respective
3i signatures on identical counterparts of this instrument, each of which
F
shall be for all purposes deemed an original thereof. _
5 DATED: 198 = COUNTY OF ORANGE
6 r
7 � SIGNED AND CERTIFIED THAT A .
COPY OF THIS DOCUMENT HAS BEEN By ` I
DELIVERED TO THE CHAIRMAN OF Chair ,an of Its Board of I
B � THE BOARD Supervisors I
ID n LINDA D. ROBEF-TS JUL 1 •�"= ;
Clerk of the Board of Supers-isors"� ;
21 �,
�= APPROVED AS TO FORE:
Z3 ADRIAN TYPER, COUNTY COUNSEL
QL11 •`/ y
r By,
Deputy
16, t Dated:
DATED: 19 CITY OF Huntington Beach
18 n -T730/�
19 By-
ATTEST:
201
21 zty C I e r k ,�� APPRC;-D AS O, FOR:'.:
22
23 r City R:.tc-r.ey
24 ���
25
26
7 f,
28
RI00{l2 6• ;
7/12/86
-
1
Exhibit A
2 I USERS of ,the Cal-ID Automated Fingerprint Identification System
9
4 i The City Of :
5 Anaheim
6 Brea '
7 Buena Park
g Costa Mesa `
9 �. Cypress
.10 . Fountain Valley i
L
11 Fullerton
f
]` Garden Grove
13 Huntington Beach
14 Irvine
15 ' Laguna Beach
26 Le Habra
17 Le Palma
18 Los Alamitos
19 Newport Beach
10 Orange
21 Placentia
22 San Clemente
23 Santa An&
t
2A I Seal Beach'
Stanton
26 Tustin
27 Westminster
28
l
Exhibit 8
. Orange County Local RAN Board Operating Policies
11
2 1.0 As used- in this policy:
i
3 2 1 "Full Use Access Agency's (FUAA) will mean the Orange
41 County Sheriff-Coroner Department.
5 1.2 "Participating Agency" means a local law enforcement �
6 agency contributing to the cost of the operation of the
7 1 Orange County Cal-ID System.
8 1 . 3 "Host Agency" Deans a participating agency in which a
9 �, Local Input Terminal (LIT) has been placed by the Local
,10 RAN Board to serve a specific geographical area of the
21 County, herein called "Region". =
t
2. 4 "Trained Operator" means a person trained by the Orange
23 County Cal -ID vendor, the Department of Justice or any
14 designee of the Local RAN Board to input latent or ten i
15 print fingerprint cards , perform inquiry operations and
26 generate candidate lists as a result of inquiry opera r
27 tions. Each trained operatoT will have a system security
1B password assigned to him.
1S � 2. 5 "Latent Print Examiner" means a person with the skills , .
20 knowledges and abilities to perform latent fingerprint
21 to inked fingerprint comparisons.
22
23 2. 0 POLICIES AND PROCEDURES i
r
9' '
2.1 Responsibilities of Host Agencies.
26 Host Agencies accept the following conditions for the hosting
27 of a Local Input Terminal :
28 .1.
1�
21 2.1 .1 . The Host Agency will provide 24-hour, 7 day a Week access to
ti
2h participating agencies trained operators Within the LIT
g region.
r�
4 � 2. The Host Agency will provide latent print comparison services
V, for those regional participating agencies Without a latent
611 print examiner in that agency . This service Will be
7 available Monday through Friday during business hours , and
6 will be at no charge to the participating agency.
9i 3. The Host Agency Will provide adequate power, air-conditioning
10i and space to provide a suitable working environment for the
I
11 LIT and personnel operating the LIT.
i�
4. The Host Agency will provide a schedule of times for LIT
131f used by participating agencies within the region which
24 will be designed to prevent undue burdens upon the
15 capacity of the FUAA. This schedule will be coordinated
16 � among all the Host Agencies and FUAA.
177' S. Local Input Terminals Will be located at the Anaheim Police
1S �r Department, Garden Grove Police Department , Costa Mesa
29 Police Department and Santa Ana police Department.
20 ,E
21 3. 0 Responsibilities of Participating Agencies
22 `
23 3.1 Participating agencies will have the following responsibilities:
24 -
' 3. i.1. A participating agency will declare its intent to which Host
26 , Agency it will use, or it will be able to use the FUAA at the
27 Sheriff-Coroner Department.
28 3.1 .2. Prior to latent inquiry into the Cal-ID System all latent
1 +� prints collected at crime scenes will be examined to
2 : determined if the latent print is identifiable ; all latent
3 � prints will be examined to determine If they represent finger
41` friction ridge detail ; Whenever possible latent prints will
be compared to those individuals having legitivate access
6i to a crime scene so-called "'elimination" prints.
7 3.1 . 3 Agencies must agree to comply with system audit procedures
adopted by the Local RAID Board.
9 I�
10 �. 4. 0 Priority Services :
is
21 � 4. 1 The users agree to use the following priorities when using the
Orange County Cal-ID System.
t!
14 ` Priority 1 : Ten print card inquiry for in-custody subject.
lb Priority 2: Latent print inquiry for homicide, rape or other
161 crime against person or
r
17 ;: Latent print inquiry for in-custody subject for
any other crime.
I
loll Priority 3: Routine latent inquiry and all other inquiries . .
20
i
21 ,' 4. 2 Account Numbers/Security Codes :
r
221 Each participating agency contributing to this system will be
23 assigned a control account number. The manager of the FUAA will
24 assign a security code to each trained operator. An account may
have more than one trained operator.
t i
Candidate Respondents List :
27 Notwithstanding the provision of Section 5.7.3.2 of the Cal-ID/RAN
29 User Agreement, participating agencies will retain a hardcopy of all
i 1
u
ip candidates lists generated as a result of a latent or ten print
2i' inquiry. A copy of this list will be retained at the site of the
f�
3 " inquiry (either a LIT or FUAA) .
4 3. 0 Retention of Latent Prints :
6 .! 5.1 Latent prints entered by a participating agency Will be
7 " retained within a file at the FUAA for searching after each
or 1 r
ten-print addition. The criteria latent f at print retention in
this file will be jointly agreed upon by the FUAA staff and
10 ` other participating
11 agencies.
3.2
6. 0 Addition of Ten-Print Card :
14 6. 1 . Ten-print cards Will be added to the data base at the FUAA
i'
25t only. A copy of the ten-print card will be retained by
16 : the FUAA for use by other agencies. If needed the actual
l
17 ten-print card can be returned to the submitting agency
r:
15 ; after a photocopy is made .
19 `i 6. 2. The quality of the card will be assessed during the
20 initial entry of the card. If the quality of the card
21i involves two (2) or more "C" quality prints, the
22 submitting agency will be requested to re-print the
23 candidate 's card at subsequent arrests or reprinting for
24 1 applicants. The deficient card will still be maintained
t
in the data base until a replacement card is received.
� 6
27 �
7. 0 Allocation of Inquiries :
28 7.1 In the event that the number of inquiries exceeds the capacity
- f
11R of the system, the following allocation of inquiries will be
2 used:
3 'I 7. 1 .1. All Priority 1 and Priority 2 inquiries will be permitted.
I:
4
5 7.1 . 2. Priority 3 inquiries will be restricted to those latent
6 ;; prints collected pursuant to an investigation of a
7 '
"felony".
8i
II
9 ±i
�! 8. 0 The Local RAN Board will adopt additional allocation policies
2011 as needed in the event that the number of inquiries continue to
21 � exceed the capacity of the System.
12 �
F 4
f
14 �
lb
16
I!
17 0.
1s �I
20
I
21
22 I '
23 J
24
9S
27
28
• R -lution of the City Council of
Rmtington Beach
MH REAS, Chapter 1234 Article 3.5 of the 1985 statutes
authorizes participation of California law enforcement in the Remote
Pccess Network of the California Identification System (CAL-ID), and
WHEREAS, this law appropriates seven million dollars to fund
local implementation of the Remote Access Network, and
TtiMW, it is acknowledged that the local implementation of
CAL-ID will help solve crimes and provide a safer environment for
the citizens of our City, and
WHEREAS, a local Orange County Remote Access Network Board
has been established to determine the placement of equipment within
the County and the manner bf purchase, and
WHEREAS, Section 11112.5 (a) of the Penal Code provides for
costs for equipment purchase, based upon'the master plan approved
by the Attorney General, including State sales tax, freight,
insurance and installation, shall be prorated between the State
and local governnent entity, and
MUMS, the State's share shall be 701( or approximately
! 1.722 million dollars ) and the local government's share will be
l
• 30% of those costs, and
WHE] FAS, Section 11112.5 (b) of the Penal We provides th;it
local government shall be responsible for all costs related to site
preparation, equipmnt maintenance, on-going operational costs,
file conversion costs and enhancements which exceed the basic design
specifications of the California Department of Justice
NUK, TWHORE, BE IT RESOLVED that the City Council will
sspport its share of the cost of the Orange County CAL-ID program
based upon its use of the program,
t
%..jHERIFF-CORONER DEPARTM,rdT
•``"`°`' COUNTY OF ORANGE
CALIFORNIA BRAD GATES
SHERIFF-CORONER
SERVING THE UNINCORPORATED AREAS RAUL RAMOS
OF ORANGE COUNTY AND THE CITIES OF: OFFICE OF SHERIFF-CORONER UNDERSHERIFF
DANA POINT SAN CLEMENTE ASSISTANT SHERIFFS
LAGUNA HILLS SAN JUAN CAPISTRANO May 6, 1996 JOHN HE1 M
LAGUNA NIGUEL STANTON JERRY KRANS
LASE FOREST VILLA PARK DENNIS LADUCER
MISSION VIEJO DOUG STORM
TO: Orange County Chiefs of Police-Sheriffs Association
FR0i11: Brad Gates, Sheriff-Coroner
Chairman, Orange County Cal-ID Remote Access Network Board i
SUBJECT: New Cal-ID User Agreement t 31.� f Sf
J`�
The Cal-ID User Agreement under which our Orange County Cal-ID system operates is set to
expire on June 30, 1996. The Orange County Cal-ID Remote Access Board has re%iewed the
former agreement and is suggesting changes insure financial solvency of the system for the future_
Among these changes are:
• Provision for separate funds for Cal-ID system replacement and system operations to be
established by the County Treasurer outside of the Orange County General Fund.
• Revenues for system replacement costs and operational cost will be deposited into
separate accounts.
• If operational expenses exceed penalty assessment revenues,users of the Cal-ID system
(the County and Cities)will be charged for access based upon population and no longer
computer time. This method of assessing users brings Orange County in line with the
surrounding counties' Cal-ID systems,makes budgeting easier to estimate and
acknowledges the county-wide benefits of Cal-ID. The hope of the RAN Board is that this
new method will also encourage agencies to make even greater use of the system to
identify Orange County's criminals.
A cost breakdown for each city is enclosed for the fiscal year 1996-97 operating budget. The
projected revenue shortfall is$140,000.
The RAN Board has prepared a short video presentation explaining Cal-ID,as well as additional
supporting material for your use in explaining the benefits of Cal-ID to your Council. Cal-ID is an
effective law enforcement too] for Orange County,and the support of your city is vital. Please try
to have the new agreement approved by June 30, 1996.
550 N. FLOWER STREET • P.O. BOX 449 • SANTA ANA, CAUFORNIA 92702-0449 9 (714) 647 7000 � �
r
1
Cities costs, based upon population,calculated on an estimates! S140,000 shortfall
Agency Population % Estimated costs for FY 96-97
Anaheim 11.23 $15,722
Brea 1.33 S 1,862
Buena Park 2.8 $3,920
Costa Mesa 3.93 $5,502
Cypress 1.78 $2,492
Dana Point 1.37 $1,918
Fountain Valley 2.09 $2,926
Fullerton 4.68 $6,552
Garden Grove 5.82 $8,148
Huntington Beach 7.I9 $10,066
Irvine 4.69 $6,566
Laguna Beach 0.91 $1,274
Laguna Hills 0.96 $1,344
Laguna Niguel 2.11 $2,954
Lake Forest 2.22 $3,108
La Habra 2.08 S2.912
La Palma 0.6 S840
Los Alamitos 0.47 $658
Mission Viejo 3.4 S4,760
Ne%kport Beach 2.65 S3,710
Orange 4.55 S6,370
Placentia 1.72 S2,408
San Clemente 1.77 S2.478
San Juan Capistrano 1.1 S 1.5.10
Santa Ana 11.79 S 16506
Sea] Beach 1.01 $1,414
Stanton 1.23 $1,722
Tustin 2.37 S3,319
Villa Park 0.24 S336
Westminister 3.15 $4,410
Yorba Linda 2.2 $3,080
Unincorporated County 6.57 $9,198
, i
�I
Cal-ID in Orange County
Wiat is Ca!-ID in Orange Couiny?
Cal-ID is an automated fingerprint identification system which electronically stores and
searches fingerprint information to identify criminals. Cal-ID has been operating in
Orange County since February 1987.
Cal-ID is governed by a local board called the Remote Access Network,or RAN Board.
The composition of the RAN Board is determined by section 11112.4 of the California
Penal Code.
Members include:
-Member of the Board of Supervisors
-Chief of Police of the city with the largest number of sworn officers, Chief Walters, Santa
Ana
-Sheriff Brad Gates, Chairman
-Member representing the League of Cities,Tom Wilson of Laguna Miguel
-District Attorney Mike Capizzi
-Representative of the Orange County Chiefs of Police-Sheriff Association, Chief Ron
Lowenberg of Huntington Beach, and
-A member-at-Iarge elected by the other members, Chief Stan Knee, Garden Grove
Cal-ID encompasses two mahi f7inctimys.
Criminal identification whereby fingerprints are used to identify an unknown individual, or
to verify the identity of an individual,for booking, arrests, warrants or for"John Does"for
the Coroner's office.The criminal identification function identifies almost 40,000
individuals each year from those criminals who are booked into our jails and arrested on
our streets. A vital role in officer and community safety.
Latent fingerprint search and identification whereby a fingerprint examiner enters latent
fingerprints from a crime scene, or from an item of evidence,to be searched against the
800,000 fingerprint card database in order to identify those who have committed crimes
and left their fingerprints behind. This is important because it solves crimes in our
communities.
The Orange County Cal-ID system is responsible for identifying more than 8,600 criminals
to date and put them in jail. Today,the Orange County Cal-ID system identifies a criminal
every 12 hours from latent fingerprints alone. Many cases are solved by Cal-ID where
there are no other investigative leads.
Where do these fingerprints come from?
Every law enforcement agency in Orange County, including Juvenile Hall and the
Probation Department routinely fingerprints individuals suspected of a criminal violation.
These fingerprint cards are sent to the central Cal-ID site at the Sheriff's Forensic Science
•
Cal-ID in Orange County Page 2
Building in Santa Ana for registration into the computerized fingerprint database.
Further, since most criminals are remanded to the County Jail, a county-wide database was
established to identify the majority of the repeat offenders in Orange County jails; and to
provide for the most efficient computer searches for crime scene latent fingerprints.
Has Cal ID been successful?
A common measure of system performance is the"hit rate". That is,the number of
identifications of latent fingerprints made in an automated fingerprint system versus the
number of latent fingerprints entered. It is well known among law enforcement personnel
that the hit rate for agencies using a local database is much higher than among those using
the statewide database.
• The"hit rate" statewide for Department of Justice latent searches ranges from 6-
8%
• The"hit rate" for agencies searching the Orange County database ranges from ]6-
20
Cal-ID is not restricted to Orange County criminals atone. Cal-ID in Orange County
is part of the statewide Cal-ID system. From terminals located here in Orange County,
fingerprint technicians can search databases all over the western United States. An
important factor in tracking today's criminals.
Where are we today?
The original user's agreements is soon set to expire. The RAN Board is asking that a new
User's Agreement be approved by the County and Cities. This new agreement sets forth
new billing and accounting procedures for the replacement of the current system and any
operational shortfalls or overages due to changes in revenue from penalty assessments. A
new system of charging users based upon population rather than computer time is
included. Since all cities share the benefits of the local Cal-ID system,the RAN Board has
recommended that all cities share the cost of the system.
R7ix's coming?
The RAN Board has established a funding committee to explore different financing
alternatives to replace the current generation of ten-year old equipment.
Cal-ID in Orange County Page 3
Summary
The decisions made ten years ago to establish a centralized fingerprint database,with
county-wide law enforcement access,has been proven to be financially sound and hugely
successful at identifying criminals and solving crimes.
The Cal-ID system works for Orange County law enforcement. For ten years Cal-1D has
become an invaluable law enforcement tool, financially supported mainly by the criminals
it identifies.
Now, we need your support to keep Cal-ID going for another ten years!