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REQUEST r0R CITY COUNCIL Ar-TION
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June 17, 1991 Date Lr:
Submitted to: �
Honorable Mayor and City Council (aVLD -A•Y CITY COUNCIL !
Suamitted by: q� '°_•�'' �' �J���
,r Michael T. Uberuaga, City Administrate 19 tt
-' Prupared by: Louis F. Sandoval, Director of Public WorksIti
Subject: Acceptance of Amendment No. 2 Between this Ormige County Transit District
and the City of Huntington Beach
Consistent with Council Policy? 1 �} Yes I ) New Policy or Eiv eption
Statement of Issue, Recommendation,Analysis, Funding Source,Alternative Actions,AUachments:
,STAI NT OF ISSUE-
The
''t f Orange County Transit District (OCTD) has requested a time extension on Agreement No.
a
IC-90-075 for the Pacific Coast Highway project bus 'Inyover at Lake Street.
A
Authorize the Mayoj• and City Clerk to appivvc Amendment No. 2 to Agreement No. C--90'-075
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between the Orange County Transit District (OC 7:)1 and the City Huntington of Huntin R
�'�s'�' ,�:�,.• ,..�:-,�... � , Beach.
On June 18, 1990, the City Council approved an agreement between the City of Huntington
Beach and the Orange County Transit District for tha constructioni of a bus la over turnout on
the ocean sine of Pacific Coast Highway, south of Lake Street. 'rhis construction is included inpr
the Pacific Coast Highway widening project, between Golden West Street and Beach Boulevard.
- Subsequent to this action, bids were received and a contract awarded to CIayton Engineering
Compary for the work to be performed. Amendment No. 2 al wG for A time exI Ginn of siY ,�
months from the orieinal exnirarion date of June 30 1991. The construction portion of {'this '•
project will re completed prior to t're June ate` ws the City to
7hi� extension ?lo
process ;he required paperwork after the June 30, 1991 date.
N/A
... r t 4 i I
i N-cne
1. Original Agreement
2. Supplemental Agreement No. 1
r 3. Supplemental Agreement No. 2
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_ Y ��U�1G1L ACTION
REQUEST" FOR ���'
1 1990 }'
October ._
:, r ' Y• ,, ,�° �� Daze __ -— ';�:;'`'' ►F
CITY
COUNCIL ,' >
APP1x.0YVD BY C 'r,' ;
Submitted to: Honorable Mayor and City Council
Submitted by: Michael T. Uberuage, City Adralrllstrator �"T
)V 0 J
Preened blr: Louis F. Sandoval, Director of Public W4�rl:a STY :.
Ameptance of Supplemental Agreement between the Orange County Transit
Dlstrir:t and the City of Hunting':or.Beach
Consistent with Council Pniiryr IL 1 Yet I l New Policy or Ex,.eption
Statement of issue, Recommendation,Analysis, Funding Source,Alternative Actions,Attachments:
, it Y�i i•�; �j
•, r • �a[E
�; ''3.r.,.,.•r 'i• ,�,try.
•:4 •• "••`,'.. ,: ' ;�•:�r p County Transit District (OCTD) has funds available for participation in the bus ,
The orange +
layover •urnout on Pacific Coast Highway.
}f., i,
y� Rr••,�)MMENDA'j�ON`r 1
S , "
''?� , • "�� ' :. rove the supplemental agreement between the
Authorize the Mayor and City Clerk to app
orange Ca�tnty Transit District (OCTD) and the city of Huntington Beach.
..• .M1. f'
inr,'{ ' t'�r�.�_. i On Jw►p 18, :990, the City Council approved an agreement between the City of Iiunt;ngtan
Beach and the Orange County Transit Dish'ict for the construction of a ous layover turnout an
the ocean side of Pacific Coast Highway, south of Lake Street. This construction would he � w•f �a°r i
Included in ilia Pacific Coast Highway widening project, between Golden West Street anu Beath
'.
! Boulevard.
bids were received and a contract awarded to Clayton Engineering ••� '
Subsequent to this action,
' �i•• Company for the work. to be performed. The supplemental Agreement reflects the change
be the original estimated amount and the actual contract amount.
be1t� at
. ..a21)1NCi '3(7LIfl��: Tl „
The revised .,mount is now $146,868.00 of which 80% is to be funded by OCTD. The balznce will
be funded by the Orange County Unified Transportation Trust Fund (OCUTT).
t
Orange County Transl-lortation District Trust Fund (80°0) 117,495.U0OCUTT I }
i o --2'33`00 it
' AMENDED TOTAL �l4Et,868.00
B_N M AMN: •..
None �
! 1. rrlgirt ' Agreement
2. Supple33!ental Agreement
3. Detailed Estimate
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,7 { `r ;�t.r. ''^ • ' AMENDMENT NO. 1 TO
AGREEMENT N0. C-90 075
t Seventeen Thousand, Four :lundred Ninety-Five Dollars ($117,495.00)." {
:r Z 2. Amend ARTICLE 6. MAXItIUM 0 L1GATI(N, page 10 of 17, line 9, to delete
3 "11iraty-Four Thousand, Seventy Dollars ($94,070.00)", as the DISTRTCT's maximum
cumulative payment obligatiofi under the Agreement ane, in lieu thereof Insert "One
3 Hundred Seventeen Thousand. Four hundred Ninety-Five Dollars ($117,495.001' ." ..
6 3. Amend Exhibit A, enti'.',ed "Project Description Report Bus Turnout on pacific
4 Coast Highway in the City of Nuntingtun Beach," ender the section entitled "Evaluation
of the Alternatives", oage 3, delete the paragraphs following "Alternative 2" in their
9 entirety and in lieu thereof insert the following revised parayraphs:
to Alternative 2, the preferred alternative, would require the construction of one
''.' + ,r; ,f;r;'• i+ bl bus turnout of approximately E50 feet to accommodate up to 10 buses, at a total
T •
12 firm fixed-price of $146,868. This alternative is preferred for a numbcr of 7
reasons:
14 1 Fully responds to the City's concerns regarding continuing and long-term
pavement degradation and failure caused by bus operations, and traffic delays
Ib due to bus operations.
r•+4' 17 '
Protects the bus stops from relocation or removal due to pavement damaga.
f]•
No disruption to existing or future patrons. 3,: w,�•'t ri
" IS The total firnf fixed-price of the bus turnout i; $146,868, as shown in the
li 20 revised Table 2. The District's share of the costs is 4,117,495.00. This firm
21 fixed-price assumes 80% of the costs of the bus turnout construction.
2zi 4. Amend Exhibit A, to delete Table 2 entitled "Bus Turnout Pacific Coast l
Highway between Lake Street and Huntington Avenue Cost EstimatN :n its entirety and
24 in lieu thereof insert the revised 'fable 2 dated September 11, 1990, 04,*. attached i
?� 25 to this•Arlendment as Attachment 1.
26
Page 2 or 3
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AGREEMENT NO. C-90-075
1 � instances upon CITY's performance of any term(s) or condition(s) of this Agreement
shall not be construed as a waive, or relinquishment of DISTRICT'S right to such
3 performance by CITY or to future performance of such term(s) or condition(s) and
�h
4 CITY's obl ;ga;,ion in respect thereto shall continue? in full force and effect. Changes
S ?iereto shall not be binding upon either party except when specifically confirmed in
3 '
.4
6 writing by an authorized representative of DISTP.IC" and CITY. Exhibits A and B are
7 attached to and by this ref,�renee, incorporated in this Agreement.
' ICi. 2. B9PRESTA IVES ; ^
9 The General Manager of DISTRICT, ar his designee, shall have the authority to
y.,
to act foe, and exercise any of the rights of DISTRICT as set forth in this Agreement, `
.,!' ,•, ..FAA, .fd'!"�'',�C J;Y rr":^� : ,
subsequent to and in arrordance with the authorization granted, by DISTRICT's Board
,
12 of Directors, The City Manager of CIT", or his des shallauthority
designee, have the r r
13 to act for and exercise any of the rights of CITY as slit forth in this Agreer,:ent, in
x.,;;•'" '':. 1+1 accordance with the authorization ��+ 'tl
. : rdance w ion grant by CITY's City Council .
y IS SCOPE OF NOPK
If ,
3.1 As used throughout this Agreement, the following terms shall have the
:, r 17 following corresponding •. ;;y:' • - r_
!; I 3.1.I "iMPROVEtiE{"iTS' means the f bus turnouts and/or other amenities to
19 II :
I �I be construc•i-ed ender this Agreement, as specified in E-6ibst A, "PrLject Description '
;, ,• i Repe , i
- _s 2` I 3. 1.2 "CONTRACTOR" -oans the business entity represented by the person
22 or persons, partnership, corporation, cr combination thereof, which has enteroa into f';; ! a .
2• a construction r:nntract with CITY to fur-fish and/or construct the IMPROVEMENTS; except
2411 that "COANTRAI;TAR" shall mean CITY i;= CITY, in acco;dapce with provision 3.5.5.1 of f
this Agreernint, e?ccts to, itself, `rirnish and/or construct the IMPROVEMEWS. E
,r' `' �', 3.1 .5 "CC,'STRUCTION CONTRACT" means the bidding and contractual documents:.t.. �' 25 , T
',;,`..'t' • ' Page 2 of 17
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RS" `'¢n f1tyv;Y.,�{�l'. 'sr•.��, .. , I I ` 5e' V�J' 1�'1
y i is 1 v.{•• i '�'r�.�,
AGREEMENT
CITY shall obtain state environmental clearance for
IMPROVEMENTS fc: compliance with the California Environment ai Quality Act and shall � �' •• :`}
procure el� 1 i,.a�lses (a? ' , permits aria any other required governmental a
PPrUvals, except
I federal environmental clearance, at no costs ?o DISTRICT. 3
c
'' 3.3.7 CITY shall, through one of the methods described it provisions
r
b �s•y.5.�.1 and 3.5.5. 1.2, establish a firm-fixed price for constructing the IMPROVE- t
MENTS in strict accordance with the final design documents.
+s
• t•. i 5r`
` 3.3.8 If CI•fY contracts with CONTRACTOR to cIMPROVEMENTS,
r
` ' •• onstruct the IMPRO
YE'�1EN1'S,
CITY -,hail execute the CONSTRUCTION CONTRACT i
<, •� •. �'. and shall ersu♦ e t
`.I., `A .. y n Exhibit I3 a r that. ail
,.><•a-:U.:�*;;,`, kUCT
terms and obligations of r.ONST ION CO`iT }1X T ere fulfilled either - irectly or
thl,augh its CONTRACTOR.
°.r ' :'..r:;,
�t h'tii 12 ''.
•3•9 CITY, either directly o, through iCONTRACTOR,
3 g is shall construct " n �'•►i, ,.
``• 1 tie IMPROVEMENTS,, and CITY shall adrainiste; the construction
uctian contract and :rcnitor the � �� �,•- , -•,tiT_y�: 4' � r..
construction inn. , f "�" • `':` :.'<(1;=.
•` • ' - � including testing and •inspection of CONTRACTOR s work.
Construction
• •�'''� • • " is contract change orders, if any, must be a �r•o�ed �' .����••'- • •' P� by DISTRICT prior to issuance to
16' CONTRACTOR. Upon completion of the IMPROVC:MFNTS, CITY shall submit a ;;nal project. Y
171� report to DISTRICT.fit
.:� is
.3.10 Ownership of the IMPROVEMENTS, !1 r.:�."�w, •, EhiENT$, upon their comp;a'i a7, eta i 1 .'!!? +• t ,�
19 vesiced CITY. CITY shall s� ^I
in
{ 20 I provide all required routine maintenance, utilities
3ervir_es and janitorial services to maintain the IMPROVEMENTS in a neat, clean ar;;
21 11
j 11 Operational condit;oq for the duration of the;;• use. CITY grants to DISTRCCT LIB,:
i :2
{I perpetual right to
,.. � 9 use said IMPROVEMENTS,
3.4 DISTRICT's Responsibilities;
3.4. 1 DISTRICT snall submit to CITY general � +
9 design standards and
ear conceptual designs for the IMPROVEMENTS to be constructed. ;
z
6 3.4.2 DISTRICT shall expedit;ously review and retur;; to cIT}.
With
Page 4 of 17
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T•,,+. AGREEMENT NO• C-90-075
written approval or Instructions for modification, all documents CITY is required to
submit to DISTRICT for approval , including, but not limited to, preliminary design
t documents, final design documents, construction bid documents, construction contract
'' . ' . • .� �
4 znd contract change orders.
S I 3,4.3 DISTRICT shall obtain federal environmental clearance for the F ,i�rs
IHPROVEi4Et fs.
3.4.4 DISTRICT shall obtain all required approvals from UMTA, including
i '
8 concurrence to use UiiTA-furnished grant funds for ccnstruction of the It'1PROVEMEtIl"S `•y "i:- .); `� }r.'',r; ; ; ,:
and, if necessary, approval of the construction contract and construction contract I 9"'`;'''t'' ' _ ?:
t y
!C ( change orde,•s.
11 3.5 Procedural Requirements.
°1 1 12 I 3.5.1 Desi►,n of the IMPROVEMENTS, preparation of construction bid ,'. • t'' 'f
13 documents, solicitation of construction bids, preparation and award of the
ar, "` 1� coratrurtion contract, construction of the IFiPROUEMEtti'CS, monitoring of the k�'t1:,
,.�..
construction , contract administration, and all wort: and all work products associated � •i �if
r€+ 16 with the aforementioned actin;ties shall conform, to thn followingprocedures and
I i•::
standards and shall comply pith all applicable rcquirements of DISTRICT, CITY , UMTA
' 4rrF,
1s and the State of California with regard to public works projects, including those _:';l;t� ' 'I,; '-f'
r9 tends and obl igations specif ied i;� Exhibit Q. ;•'.
,y i Jw,•r p�
3.5.2 Engineering services and products required to be furnishes! by CITY
21 (f! shall be consistent in qual ity with contemporary engineering standards, and, at CITY's `
r ; ''. �• �' ription, may be perfermnd by CITY's own employees or an outside engineering consultant �
2-1 cr a combination thereof
3.5.3 Preliminary Design phase--CITY shall consult with DISTRICT to i{
ascertain the re 1irements of the IMPROVEMENTS and shall confirm such requirements t' i'%'�t+•
6 to DISTRICT. CITY shall ,prepare sr}.-,iiatic Design cersisting of drawings and other
Page: F,, of 17
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f' ! I r i r'. r� 1' _tl f , ',.1•,J ,,ec� r
,' � - ..,...........�i....-.-r.,......,.»t..�....,.-.,,wr..,t.r,..,,ew..e.u.u..m•,•,vva:•�twe,w rv+re.er.�..r..,.n« .....www..r...r,r.«.Safi..«.,n.-.-.�..•..,'..........:...,.....,.i�.v..«.nel�.11►.' s .. r ,
v• AGREEMENT NO. C-90-075 '•r:;lr}a '„
-�r,{ .r. .� � I i� ! fir:�t,U •yi�,:.c,t
.r; r documents illustrating the scale and relationship of the IMPROVEMENTS for approval , J�.' '-'% ': '•;i.,
by DISTRICT, together with Outi 0e Specifications a p ,t ry1 Construction Cost
' and a ar limi a `-'• r� .;, ''
3 Estimate. CITY shall field information for design.
provide all necessary e
f ;r�'•rl.11 `� 3.5.4 Final Design Phase -- �;'�:`�•,,lr :��a•r 7.:.`,':
3.5.4.1 CITY shall prepare from the approved Preliminary Design171
Documents final and complete Working Drawings and Specifications setting forth in
J=' 7 detail the requirements for the construction or the IMPROVEEMS, including all t 'r•t''q+;' ''''"
ar` 1 8 necessary bidding information and final Construction Cost Estimate, and shall submit
l g ��' .M• �fi ;
said documents to DI5TRICT for approval .
�0 3.5.4. 1 2 11 shall file the required documents for he approval
t a
' ti•: � ,rr �,�.C, �-:�i,•J, ..� J'jiy I^:}i',
of gov.!rnmental authorities having Jurisdiction over the IMPROVEMENTS and shall at
•;Se � .;,3 5 I .1. ,,' 1 ��'f•.r ;+f,'T..'.{,�,a.A..t.';�'>'.:..'-' J. ii?5i o�
12 I tnecessary
i s own expensc e, do a,l work far any changes in the plans ;end/or � w, r ,, '„ 1!�'•; 'r.
1� si,ccifications resulting from errors or omissions.
14I .1.5.5 Bidding and Award Phase --
:I , .'1• ' t ' ,7, '
3.5.5.1 After DISTRICT's approval of the Construction Documents " s
�r ' x• ��'" ti ' 1F and the 1 t.est final Construction Cost Estimate, CITY shall , through one F the
-> > ' '''; -li Fol'1Qw�n methods establish affirm-fixQd rice far constructing f j {{ g p ns r uc•ting the IMPROVEMENTS in
�1�Y f' •. '.r ! is strict accordance with said Construction Documents.
19 3.5.5.1.1 At no cost to DISTRICT, CITY shall prepare,
zo I for review and approval by DISTRICT, construction bid documents. Upon approval of
21 said documents by DISTRICT, CITY shall , through formal advertising, invite competitive
;, ' �•.,, 22 bids from licensed construction contractors and, subject to approval by DI5TRICT,
award a contract to the lowest responsive and responsible bidder; or
23
z's 3.5.5.1.2 CITY shall submit to DISTRICT a firm-fixed
} i price frr CITY itself, to construct the IMPROVEMENTS, along with supporting
zc i f rrJr
' I n o diion acceptable to DISTRICT establishing that CITY s price is less than or ,.•,
,� 5G•..; .r
Page 6 of 17
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r
• �;},- ':;�::„1( r ., it
• JC � L,i1,,, }pStt .,4r ' j� Y ir. .,+ :r,fi..4:
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/ '! J �x.r.Y.4,.... '�/...�...urn...u........w.....w...wa._....we.r...n..r.+•.+....r.a�sw.:Jrw. ...........1!•LI .No.•.—.xr....ru.....w.,..w•w.......r........wu.u....-....•.«. ..�_.....«. ._..._........rl� '• '11. J r).T".'�
AGREEMEtr'T NO. C-90-075 s ',: .�',, � .r ., ''+' •,,r;:'.'+ Tin
equal to the price that would be charged by a pr;vate contractor under competitive
i . . ' 2
bidding conditions. If DISTRICT agraes to CITY's firm-fixed price for construction, ;
3 said agreement shall be confirmed in writing by the two parties and, thcreaftc.r, CITY
'i shall perform the obligations of CONTRACTOR as set forth in this Agreement
5 3.5.5.2 If award is proposed to be made to other than the lcwest j =. ,•, .A '
` G bidder, or if only a single bid is r?ceived by CITY, DISTRICT may request approval f '+
7 of the contract from UMTA prior to the award being made final . `.
' 8 3.5.5.3 CITY shall execute and issue the construction contract
•'rj
oi
9 to CONTRACTOR, obtain. all required insurance certificates a. d security bonds from
CONTRACTOR, and issue a "notice to proceed" to CONTRACTOR. `! '
` 11 3.5.` Censtruction Phase
12 3.5,6. 1 DISTRICT shall at all times have access to the rYJ .(1 ;'''`• " .a (r
13 construction work, wherever it is in preparation or progress.
14 3.5.6.2 CITY shall make periodic visits to the site to monitor
13 the progress and quality of the construction work in accordance with the construction
16 contract and to protect DISTRICT and CITY against defects and deficiencies in the work
17 of CONTRACTOR, provided, however, that approval of the work of CONTRACTOR, or any
.
18
,',• . i portion thereof, by CITY shall not be construed as a warranty of the work of
i'• 14 CONTRACTOR or any part thereof, nor shall such approval create any liability on tine t
20 part of CITY to DISTRICT for any injuries, damages, losses or expenses resulting or
+, 21 allegedly resulting from any failure of CITY to discover any defect or deficiency in
''-ZI the work of CONTRACTOR, except such liability as would exist under the laws of the +
23
State of California.
24 3.5,6.3 cased on such observations at the site and on
,
25 CONTRACTOR's applications for payment, CITY shall determine the amount owing to
16 CONTRACTOR and shall issue certificates for payment in .,dch amounts. The issuance t
Page 7 of 11
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'� +,r'• �I'`"'�'':, :�`i;Arr',, AGREEMENT NO C-90-0,5
r r .l;' j
constitute b CITY to DISTRICT 'a` ,:
of a certificate for payment shall ns e a representation y 'afa
. ;Y'�,'N.'?'.'fir"•i.'.d'} .'�'� .�•, , �I?L,��'•r��';,
2 based on CITY's observations at the site as provided herein and further bused on the C'. `'f• , r `�' f�'`'' '
r`'!'
eW
t that the work has progressed to the point "`
;•,' �, s� � ,! `�,:..; data comprising the application for payment, r
" t 4 claimed, and that the quality of the work is in accordance Frith the contract
5 documents; and that CONTRACTOR is entitled to payment in the amount certified,
i MI.S,j1 y .
3.5.6.4 CITY shall reject any r'rork which does not conform to the
' ,•r;l .�. , •.R{, •. 7 contract documents.
8 3.5.6.6 CITY shall raview and approve shop drawings, samples and
other submissions of CONTRACTOR far conformance with the specifications and drawings .0 +;;;
N. • ,; '1' t t0 f the IMPROVEMENTS and for compiance with the information given in the contract
!,' or e l
�h. 1 'i�ili',!fr: 'r�'',7,,''`''r;l' .r•
documents.
' I2 3.5.6.6 CITY shall prepare construction r.
c on contract. change orders
� �
13
subject to RISTRICT approval
is 3.5.6.7 CITY shall conduct inspections to determine the date of
r + ' 15 final completion, shall receive and review written guarantees and related documents
Is ;slue a final rertiricate far payment, and shall
. a.,sr:rrbl ed by CONTRACTOR,RACTOR, shall 1 p y a make
Ell
17 Final payment to CONTRACTOR.
18 3.5.6.8 CITY shall be responsible for preparing the "As-Built" 0
plans. rr..
f 20 3.5.6.9 After completion of all the required IMPROVEMENTS, CITY ,'�'• }' ;a'�.
21 shall prepare and submit to DISTRICT in triplicate a final project report.
22 ARTICI.E 4. TERM OF AGREEMENT
4. 1 This Agreement shall commence upon r.xecuticn by both parties and continue `
y, g E p
2.1 in effect through June 30, 1991, unless earlier terminated as provided hereu0_r and I
25 except that these articles shall continue in full force and effect beyond the date
! , 26
this Agreement terminates: Articles 3, 4, 5, 6, 7, 11, 13, 15, 20 and 21.
Page B of 17
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sfjuY,. W� x
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I +r
,t.,, ., ., ' 'y'•.a:. .<_•.. ..».»..r.....,......:,.........,,......._...._ ...-... .......»..........w.ti....._....»......�........,».............- ..............-.«-....-...-.,_._...« _...._.-...._,.ti..-:.-._-._.-.......,..J PPP' .r'.. ''
�� `/r., 1, .; •" 1t r' I � .}'1r''. �r: ,
AGREEMENT 110. C-90-075 ;: r
I 4.2 CITY shall commence work immediately upon receipt of written Notice to
2 Proceed from DISTRICT and shall complete construction of al IMPROVEMENTS within three
' 3 hundred sixty-Five (365) calendar days of receipt of said Notice to Proceed. ' '+
4 4.3 This Agreement in contingent on DISTRICT's receipt of a financial
5 assistance contract between DISTRICT and the UnKed States Department of {
i6 Transportation, Urban Mass Transportation Administration.
( 7 ARTICLE S.. PAYM 14
<I g 5.1 for CITY's full and complete performance of its obligations under this
V,,Y , 9 Agreement, DISTRICT shall pay CITY eighty percent (80") of the firill-i;xed price stated
• r �� r r, •r't, 4
10 in CITY's CONSTRUCTION CONTRACT with CONTRACTOR for construction of the !MPROVEMENTS,
except tha,. DISTRICT s ;i ntent shall not exceed Ninety-Four Thousand Seventy Dollars �
1? ($94,070.00)
13 5.2 CITY shall bear all other costs of completing the IMPROVEMENTS, including,
' 14 but not limited to, all costs for site acquisition, completion of soils reports,
r i I, engineering design, bid solicitation and contract award, contract administration, i
16 construction-monitoring, routine maintenance and repairs, and Janitorial servicc-s of
17 the completed ,MPROVEMENTS. CITY shall also pay twenty percent (20%) of the firm- �
fixed price stated in the CONSTRUCTION CONTRACT with CONTRACTOR for construction of t
19 the IMPROVEMENTS. ' j
5.3 DISTRICT hall P project P t'
20 s pay CITY after receipt of 'the final ro 'ect report f1•om
21 1 CITY. Accompanying the final project report shall be an invoice stating the amount
22 owed by DISTRICT. DISTRICT shall remit payment to CITY within thirty (30) calendar f
_ 231days of receipt and approval of said invoice.
24 5.4 CITY shall maintain current records of cost information adequate to reflect
25 the cost of constructing the iMPROVENENTS at all times while construction is in ,
26 Progress and shall prepare and furnish to DISTRICT such written estimates of costs
Page 9 of 17
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41
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Al') J t '
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3 4?:+'}`4'aY�+,= ,' r:ts,{f� �!'•......._.............,.w«....w�.w••....r.s.•r.w,.riR...:wrn7ir.l hT]e`71 s ,r`' �,(����.r ���t/I,,f' '',1l'�+�r
.. 'I .'ki .,I tr„i..; `�•.•.. ' '.Yi":.'i�N�.1.�F/..'i�,,'1 r•
',3: ':r•' F AGREEMENT NO. C40-075
' ..
et r•r,
,4 r�s� . ; aae information in support thereof as DISTRICT may reasonably rtquest. . �+ ,:;) t
22 5.5 CITY's invoice to DISTRICT shall be taken from the books of account kept
r
o
i 3 by CITY and CITY shall provide DISTRICT with copies of CONTRACTOR's or CITY's payroll
e
distribution, receipted bills and other related documents as requested by DISTRICT
for invoice justification.
A I�,XIPIUM 0[1LIGATION ,'
7 % Notwithstandinq any provisions of this Agreement to the contrary, DISTRICT and
TI CITY mutually agree that DISTRICT's maximum cumulative payment obligation hereunder jh• -
•: „ �•:;
9 shall be Ninety-Four Thousand, Seventy Dollars ($94,070.00) , including all amounts (
f: •r ', Aft �' ,•d.', i4F`3''s', S ['
r 10 payable to CITY for it. contracts, leases, materials and other costs arising from, +.r :•''. +.'r;:�,r'�.
I
11
li'• or due to the termination of, this Agreement.
12 nRTICLE 7. NOTICES
13 All notices hereunder and communications regarding the interpretation of the
s r r {� 1•I terms of this A re:ement ar channes t�rereto shall be effected b deli•rcf• of said
15 notices in person to the descinations specifier) below or by depositing said notices
16 in the U.S. mail , registered or certified mail , return receipt requested, postage
17 prepaid and addressed as follow,;-
To CITY: To DISTRICT:
19 City of Huntington Beach Orange County Transit District
20 2000 Main Street 11222 Acacia Parkway
21I Huntington Beach, CA 92648 Garden Grove, CA 92640 I 1
I• yi,l,Ga ,,! .• r zl A 1, � ir.•7 ,`i'• '�.;!'+! .'�•'„ 1
ATTENTION: Peter North ATTENTION. Contracts Administrator
23 (714/536-5430) (714/638-9000, ext. 3140)
24 A i YULE 8. INDEP 1DENIT CONTRACTOR �t �
1 25 CITY's relationship to DISTRICT in the uerformance of this Agreement is that o`
an in ependent contractor. CITY shall be solely responsible for, and save DISTRICT t .'r
,, .. 26 a . e r
Page 10 of 17
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} ''� ,f'f't:;r'r +: f ,. , r'' •r , L1I r''F4
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AGREEMEE1 110. C-90-075 ! r,
k.rmlP,ss from, all matters relating to the payment of CITY's employees and CONTRACTOR
:> ;,•; for- work performed under this Agreement, including compliance with social security,
3 income tax withholding, unemployment compensation, workers' compensation and all other
.`�"'7•'' v t,'r '� .'rr.':•.i� - .•1. �- r;r"•�tr.,wy.}
. ' � f.'i •j''cri'' ' y regulations governing such matters. ' .''' •�� tw '�`
3 ARTICLE 9. INSU ANCE
r 9. 1 During performance hereunder, CITY and CONTRACTOR shall maintain the 1;
Ifollowing insurance, which shall be full-coverage insurance not subject to self-
• �� '';, • B insurance conditions, and CONTRACTOR shall not, of its own initiative, cause such '�k ;;,�,11'4�r"�fr' }•� {� {
insurance to be canceled or materially changed di the t . ,�';° .�;;'c•„t ''• '. .(
> • . ) y ange during eerm of this Agreement
r
10 9.1.1 Comprehensive General Liability, Including Products/Completed
f' 11 Operations, Contractnal and Independent Contractors Liability coverage; and Automo-12
bile Liability, including any autos; with at least the following limits of liability:
9.1. 1 .1 Primary Bodily Injury Liability limits of $500 000 per
14 occurrence and ! y"
1' 9.1.1.2 Primary Property Damage Li abi I i t 1 Imi is of $500 000 per
r : 9 Y � P
16 occurrence; or r `
t' 17 I , I
9.1.1.3 Combined single limits or 'liability for Primary Bodily t �,
+
r occurrence.p,g
Injury and Primary Property Damage of $750000 e `
�,'. ''}� ,fir.,' � •��� , 1.:
�4 1y 3.2 Prior to commencement cf any wcrk hereunder, CITY and CONTRACTOR shall
`�� rr- {'• 20 furnish to DISTRICT's Contracts Administrator certificates of insurance showingthe
f. •
''-1 required insurance coverages and further providing that:
DISTRICT is named as an additional insured on Comprehensive '
..'; -1• hen-
e;•al Liability and Automobile Liability insurance with respect to performance
24
hereunder; and
.� i5
9.2.2 The coverage shall be primary and noncontritutory as to any other26 '
insurance with respect to performance hereunder; and
Pago 11 of 17
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t , I f 't , i•.., j•ry��1
' r AGREEMENT NO. C-90-075 j,,. .rry• J
9.2.3 Thirty (30) days prior written notice of cancellation o►• material
;;; '•; '`;.M�,,',Y'' •:'�••'r z to DISTRICT. �: . `. ; ': �•1•,r ,
change in coverage be given
.�. ,.'r: related exposure to
r . 9.3 "Occurrence," as used herein, means any event or rel aY+' •`
.I, ti' ."r4, r'. •',fir, !"`•1, •tir3' %+��`r''.,sr � f, + r L^, t
'' damage.' '� `;'•, +' 1 conditions which result in bodily injury or property y
times maintain sufficient
5 9.4 If CITY is ,elf-inured, then CITY shall at all , ►'
•, y t' t/ :- )+t �M.i('Id.' w:4•'iF{pi,,f''7?
b budgetary reserves to provide the same risk coverages liability limits and security
' ' ; .' •r �� full-coveragefurnish t� Y":;:"(r••,,xr,;�,;;`1'f• '•'�,
7 for DISTRICT as specified above for insurance and Thal l ur•
{ C Risk Manger attesting!
DISTRICT' Contracts Administrator a letter signed by ITY s .1 g
4'. •Sr y' r, 9 to same. '.,..w, r;>• <1
# ', �� f, `L''` I';j'.'.r.'� •I•ri,k,yf.'af .,l.1;
r ; '.t• MANAGER 10. PRECEDENCE
� ,
�'�,ei,'.4'1. •�u', i Y l••'�t'r:�t�'..Al. r ;7�jY
conflicting provisions hereof, If any, shal; prevai i in the following descend i ng
Y f,'
�•�i ` lZ Exhibits A and ''' ;,��� r' : �w,,+',. ' ill ;•;
order of precedence: (1) the provisions of this Agreement including
r" 13 p; (2) all other documents cited herein or incorporated by reference. r ;
14 ARTICLE II DISPUTES
15 11.1 This Agreement shall be construed and all disputes hereunder shall be r•
16 settled in accordance with the laws of the State of California.1
17 11.Z If either party brings an action to enforce the terms of, or to declare
lA b action on
� �, . .. � •sr.;.
its rights under, this Agreement, then the prevailing party in arty such
7 trial or appeal , shall be entitled to its reasonable attorneys fees to be paid by rill
the losing party as fixed by the court.
ARTICLE 12. TERMINATIOii
12.1 DISTRICT m is convenience any time, in
22 ay terminate this Agreement for i � y •
23 iwhole or part, by giving CITY written notice therenf.
! 24 12.2 DISTRICT may terminate this Agreement for default if CITY breaches any ,
Zsl material term(s) or violates any material provision(s) of this Agreement and does - �
l Page 12 of 17 ;
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Q. tv �,y 5,yyr/ , • Sr ' ! W�'�{A M r[ r � �,, �1�• r J , $ �fit.
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AGREEMENT No. C-90-'076
cure such breath or violation within }en (1o) days after written notice thereof by t �l {;''
i3 •�,f".fir,`.1; .'i�I,l-•��'t.,` ,:::.fir ('.I1 �''1'' f 1r `.,.��t,.
,•+i.,yy{ ry r�`. r Ir�,`•' ry DISTRICT. ' i '{• ., �: ;t`;If,•',;'.r ..�: ,
.3 If CITY r ice of termination, for reason o
12 receive-, from DISTRILT a not
CITY's default., said notice shall be given to CITY '.1
' .,��(1. ;,, ',�;' ,;,,�•' .� a either QISTRICT's convenience or
t
Title 4R Chap
Subchapter "G{{
to applicable provisions of apter 1,
•,; . •• ' 'c: s i n accordance with the
r 7
part �'J, of the Federal Acquisition Regulation and specific subparts and Article ..y,''1
further I;7 t
7 herein. CITY shall exercise all reasonable cl:ntrols to promptly terminate
Agreement and shall agree to comply wit,. all applicable
charges against thisgrf 7 •
� �
9 provisions of the Federal Acquisition Regulation pertai-iing to termination. Aft.�:r•
DISTRICT shall pay CITY for DISTRICT's share of
t i r notice of termination,
• ,, . . r� D giving ng IT'S noti � ,, ,, • ' r' : .ry[ ♦.,,:+ •,,:
I ` 5 4?M
�'�s ""'; ; I e of termination• CITY -,hall keep adequate records to
it I, costs incurred to date r' �;•t•f,.r .,
4 ;
J 2 I� substantiate costs and shall provide DISTRICT with copies in the event of te:mina_ian. t ti', :+ .
ti tSrri' ;�t
Ist1,r -;'S. C'.
t3 _ARTICLE 13. ITTQT:MITICArI4N '
defend and hold ha►•{1?ess QISTWT. its officers,
' is 13.1 CITY shall indemnify,
r directors, employees and agents from and acainst any .and all claims (including
16 attorney's fees and reasonable expenses for 1 itigation o'' settlement) for any loss
to or loss or use �' 1
+ 17 or damages for bodily injuries, including death, or loss of, damar,t:
is y CITY its officers, direct,ars, employees, agents, contractors ( •
1
of property caused b f
19 or suppliers during the construction of the items to he constructed under this
2p Agreement. e
L
21 13.2 QTSTRIC•T shall indemnify, defend and hold harmless CITY, its officers,
`' F st nd all claims (including t f At
22 directors, -mployees and agents from anC again any a
23 � attorney's fees and reasonable expenses for litigation or settlement) fcr any loss '
j 24 or damages for bodily injuries, including death, or loss of, damage to or loss of use
} 1pl out f the ne li ent operation of DISTRICT vehicles by
I i 25 of property arising so Y a 9 g
t� 26 DISTRICT uei sonnet
.,
Page 13 of 17 I . i
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'+"
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- f AGREEMENT NO. C-90-075 f '
A.RTICLE 14. ASSIGNMENT'S AND $9BC,9NTRACj1N4 ,�~' •'1 ; 'f`;;�,
either y him Agreement nor any interest herein nor claim hereunder c:ay be �
�; V;,,,•''r. �;:i :,{i 1 this Agt• ,•.. 't. :,f��r.
3 assigned ration of law, nor may all or any part
ined b CITY either voluntarily or by ope
. , g
of this Agreement be subcontracted by CITY, without the prior written consent of
S DISTRICT. Consent by DISTRICT shall not be deemed to relieve CITY of its obligations
f . to comply fully with all terms and conditions of this Agreement. ;
7 ARJICL ?l7. AUpIT AND INSPECTION uF RECORDS t
After receipt of reasonable notice and during the regular business hours of CITY,
?' t CITY shall permit DISTRICT, the U.S. Department of Transportation, the Comptroller
�. General of the United States, or other agents of DISTRICT, to inspect and audit all
data and records of CITY relating to its performance under this Agreement. The same
12 rights of inspection and audit shall apply to the records of CONTRACTOR aid
Jt i� 13 CONTRACTOR s subcontractors and CHY shall inset provisions in its contract with
CONTRACTOR establishing such rights for DISTRICT and its agents.
15 Rn LICIE 16. _ FEDERAL, 'TATE AND LOCAL LAWS
16 CITY warrants that in the performance of this Agreement, it shall comply with
( F
17 all i,pplieabla federal , state and local laws, statutes and ordinances and all 1awsul
orders, rules and regulations promulgated thereunder.
` 19 ARTICLE - 7. EQUAL EL?LOi MENT OPPORTUNITY
i 20 In connection with its performance under this Agreement, CITY shall not
r
21 discriminate against any employee or applicant for employmenr. because of race,
22 ' relioion, color, sex, age or national origin. CITY shall tax_ a. ,mauve act.ien to r
23�I f:nsure that applicants are employed, and that employees are treated during their
24 zniployment, withou . regard to their race, religion, color, sex, age or national
sl origin. Such actions shall include, but not be limited to, the following:
26 employment, upgrading, demotion or transfer; recruitment or recruitment advertising;
Page 14of17 `
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r• f, ;r' AGREEMENT 110. C-90-075
layoff or termination; rates of pay or other forms of compensation; and selection for + '
training, including apprenticeship. This rovision shall be included in CITY's
g� .� P
3 contract with CONTRACTOR and in the CONTPACTOR's contracts with any subcontractors.
f
r� ► 'i
ARTICLE 18. DISADVAt TAGED BUSINESS EN ERi RISCS
:f. 5 In connection with its performance under this Agreement, CITY agrees to -.00perate
6 with DISTRICT in meeting DISTRICT's commitments and goals with regard to the maximumY-
'` r•" "f I utilization of Disadvantaaed Busine;s Enterprises (DBEs) and CITY will use its best
J
,'. efforts to ensure that DBEs shall have an equitable appor•.uni ty to compete ,or
9 subcontract worts. under this Agreement. x' '
'frft..'. , tlrR i11: •I��t.
r I 10ARTICLE I9. OHIBIT�_ INTERESTS
19.1 No officer, mi:.aber or employee of DISTRICT or CITY during his/her tenure
112 or for one year thereafter shall nave any interest, direct or indirect, in this
1
13 Agreement or the proceeds thereof.
: 14 ) 19.2 The parties covenant and agree that to their knowledge no Board member,
1= ` Councilman, officer or employee of DISTRICT and;or CITY has any personal interest,
16 whether contractual , nonrontracival , financial or otherwise, in this transaction and
F =7 that if any such interest ccmes to the knowledge of either party ;t any time a full
s , ! J18 and cumolete disclosure of all such informatirn will be grade in writing to the other
19 party or parties, even if such interest would not be considered a conflict of interest
20 f
under applicable laws.
"•; .� r Vw xt 19.3 CITY hereby cnvenants that it has, at the time of the execution of this
'' ' " f•'' 22 Agreement, no interest, and that it shall not acquire any interest in the future, .,;
' r . 1 231 direct or indirect, which would conflict ir, any manner er degree with the oerformance
24 of services required to be performed pursuant to this Agreement. CITY further
25 covenarts that in the performance of its obligations under this Agreement no person `
-
} 26 having ,any such interest shall be employed by CITY.
j ` I Page 15 of 17
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a '.+ ••'' .• ' ''';';`,h�.:, r'a ,' , AGREEMENT HO. f-90-075 � .��, %'���•
19.4 No member of or delegate to the Congress of the United s
ited States ..hall be
Z admitted to any share or part of this Agreement or to any benefit arising therefrom. '+'';41.,
ARTICLE 20. OlflERSHIP OE REPORTS AND ROCUMEffI'S� 11 '
Any patentable result arising out of this Agreement as well as all information
designs, specifications, know-how, data and findings shall be made available to the
federal govc-riment for ►1bl is use, unless the U.S. Department of Transportation shall ''►''x " !
in a specific case where It is legally permissible to do so, determine that it is in
r, `' ,{!'"t. 1• the public interest that it not be so mad a -
;r. a available. °� ('; .••z'' :i•• ,),,.
rL
. �n• � � ..,',' R IDLE 21. EXCUSABLE DELAYS
1j r• - 10 Either e DISTRICT CITY, or b 77•,P",,:r., �r :.',1,r::r ,,�- ;•; h r RICF or C nth, ,hall be excused From performing under this �-.�' �:`Y�' �`'� ''•��;•'"' �`,
Agreement during the time and to the extent that it is p"evented from performing by
12 a cause beyond its control including but not 11mitee, to: any incidence of fire =�,•,;,r'.",
1 1'J flood or strike or acts of God; commandeering of material , products, plants or
14 facilities by tine federal , state or local government; national fuel shortage; or a i't'•`. ,'' � , ' ' ''
" 15 material act of amission by the other art when satisfactory evidence thereof is
r y 16 I presented by the party not performing? and provided further that such nonperformance
17 is beyond the control and :s not due to the fault or negligence of the party not
performing.
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AGREEMENT 110. C-90-075 r ;r , •1 •
IN WITNESS{ WHEREOF, the parties hereto haw: caused this Agreement No. C-90-075
'Y. i r• '�'i 4Y• ri
L-o be executed on the date first above written.
3 ►..
r.iTY OF HUNTINGTON BEACH J1N OUNTY NSI�DISTRICT
• '�f;,, '`',,, - (' ,ti J B
Q,P—l-'r-�1-r-
RogerA R. Stanton, Chairman
5 Mayor B arc of ''irectors , ;•r1'
ATTEST: A7
By L�9� , �i ti
Patricia B
City Clerk tY TRJ; rk of the Boardf,�, r ' .,.:;' , + �;#`I
r S3N •i �V„� / Cif , 'it{•i t,.' 1,�; '. �,, .t.`.�
Dated: Cj��116L 7 Da
>' 10 APPROVED AS TO FORM: RI RECOMMENDED:
r:• ,IS :'. .. 11 By f: r /1"'rl ---� 4,;•y f ?• ''' �___ -�..'__.�— y •, '. �" ' '/,
,,.�� '10E�°t/NT�,•l•f Us Ric PrL ,'. ,', - , ;�• ;
Attorney �h �{ — �� ir neral Manager
13 APPFU AS TO FORM.
14 By '� (' ,
Kennard R. Smart, Jr :t. f•i.
15 General Counsel '
16 J
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*;! ATTACHMENT 1
BUS TURNOUTS/AMEN ITT ES PROGRAM IMPLEMENTATION PROCESS +
,.; •', i\ sr : ,' '" `r'� I . Noods identification/problem description (OCTD or local Jurisdiction) � yyyys, •;f;
�. Development and evaluation of project alternatives, including cost
estimates (OCTD) . '
3. Selection of Preferred Alternatives (OCTD)
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4. Meeting with City, develoamert of final cost estimate (OCTD, City) .
x ' 5. Negotiation of final agreement terms (OCTD, City) ' '
6. Processing/execution of fin%.1 agreement (OCTD, Cite) C
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7. Project implementation (GCTO, City)
8. City submits final project report (City) .
C"ty invoices District for reimltursement City
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TER11S AND CONDITIONS Fall
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BUS TURPOUTS/AMMITIES PROGRAM AGRERIENT f y�:` '•: ;°
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CITY RFSP014 IBILITIES:
One hundred percent (I00%) of final design and final cost estimate.
}' 2. One hundred nercent (100%) of right-or"-Fray or long-terin easement.
3. Environmental clearance of eoject in rorrl fiance with the Cal ifarnia
Environmental Quality Act.
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/♦♦' �`'' 4. Advertise, obtain bids, and award construction contract, subject to
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'� District's approval . ;,,i,l•, ,'c'),r' ,. �.
1 5. Construction administration includirg testing arid inspection costs. t''•l".!, ;
! ti• .;% L. '' 6. Twenty perce7L (20%) of bus turnout construction costs. ,
tr '%, ` 7. Final project report. ,} r,;�,}•;;
if 3. Orin hundred pet -,nt (100'0) oi' r!Taintenance;o�'rner•ship of turnout.
i OCTQ RESPO ISIBILITIESc
1 . Development of nroir�ct alternatives.
i
2. Provision of 9erleraI design standards tr) ci v for selected aItl n:-)tiv(?.
i 3. Review and approval of final, desio_n.
4. Development of project description report. and federal envi~ !nrent.al ,
5. UMTA approval roval to expend funds for selected project.
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'h1• . , 6. Eighty porceclt (80%) of bus turnout construction casts.
,,, 1 7. Lc�')g-tErm right of access.
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ATTACHMENT 3
ORA ECCLINIY Propozmd Bus Turnout LocationTRANSITINSTITCT
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ATTACHMENT 4
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STATUS OF OC T D TURNOUTSlAMENiTIES PROGRAM �
,,,'u','�',,,:;�,fi�>yG�'F,}'J' ' • Agreement/ Total City TA � �`�•,�. '�
Proj ect _ City Execution Gate Cost Share Share Sharp
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Brookiwrat �.aet _, - ___ ;'%,•, • '
Bus i=;ds ''tr Huntington Fan„�tr C-88•-940 �20,000 2046 809'o Oo'i0 u 1
917/88 2 AC bus pads and
�!Fr,'•`s+'�P"���• 54,040 � fi.l GG
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2. Gloornfreiri,S!reet i_os Aiamites c r
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BUS Pads S1r3,QQQ 20'Y> Q?f} r� 5 PCC bus
s. k `it r 101241n., $14,40Q __• Pads,
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+�Itlealchr'fr ramps,
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Oran C-9C�- i
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Bus Tu�rolrt, Oe G7'� S?_43,G02 1 G.2% n7'r646 u 5 PCt;bus iutrrrrut3
y 53�,35A $164.886 S39,358 (404rrtising for Bids,
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Pacific;Coast Highway Huntington 130acn C-90-075 S88$117 0�
Bus Turnouts '
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CITY OF PREFACH
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`R . , �`' CP.LIFORNIA 9ZG,Ig
��`�I '2000 MAIN STREE'C
- RISK MANAGEMENT DIVISION S. I .C. .9U-012
i (714) 536-5990 Issued 7/25/90
CERTIFICATE OF SELF-INSURANCI,
This is to certify that the City of Iiuntington Beach, California , ;�'S''•�}Irir
public t The City is self-insured fu
�, �1'� . '! •,��•� is a self-insured p entity. 1 r ;• ,. ';, � ,:':;�;', ',.
nsation.
and workc:r3 carps
Liability
�. ,� . 1(::;i,/,/ Sr; •���( for uninsured ZQ5S8S
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Suitable cash reserves to afford coverage , 1;r,%';r; ;,��: ' r•
+ 000 000 The sit%► will ti fI'1 't
t , , and scar self-insUrance coverage are $1, ► j �:
furnish 30 days written notice of any changes in the above.
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ApPROV1M AS TO FOF�I;
k ATTEST: f r,.
w.,,, UJt...(/L'f/t�� ,1`
�kway (.fail Mutton i -��� %c Ea/t ,{;'..
Connie BrL "'f+ ryt
City r1arl: City Attorney }'
INI'i'i,�.TI14G DEPARTMIEM: "y
!• . �r'.f 1 "�' ;` �1, ' Ulw,ard 11. Tllcv�]loll
Itisk Manager
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This forat is provides] to the Orange County Transx�rf aLion District , 'I
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in conjL=ttori with thf� const.ru;,tion of a bus turnc'zt rn Paci i.c } ti
Cc�st High ay. t i.
�} re s all inquiries regarding City insurance coverage and limits
1odtlle Itic:c Manager. A11 claims shall be filc-1 with the City Clerk, ?;
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2000 Maul Strewt, Iiuntington Beach, California 92648.
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