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Home My WebLink AboutOTS - Office of Traffic Safety - State of California - 2013-07-15 Dept.ID PD-13-007 Page 1 of 2 Meeting Date:7/15/2013 ,�P��o✓ (o —D CITY OF HUNTINGTON BEACH REQUEST FOR CITY COUNCIL ACTION MEETING DATE: 7/15/2013 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Kenneth W. Small, Chief of Police SUBJECT: Approve and authorize the Chief of Police to execute Grant Agreements with the California Office of Traffic Safety (OTS) for the Sobriety Checkpoint and Selective Traffic Enforcement Programs; appropriate, and set up separate accounts for expending the Grant funds Statement of Issue: In May 2013, the Police Department received notice from the California Office of Traffic Safety (OTS) that the City of Huntington Beach was tentatively awarded Sobriety Checkpoint Grant Program in the amount of$95,000 and Selective Traffic Enforcement Program in the amount of $270,264. City Council action is required to accept the grant awards and appropriate the funds. Financial Impact: The one year reimbursable grants are funded by the State of California Office of Traffic Safety. The amounts of $95,000 and $270,264 are for the period of October 1, 2013, through September 30, 2014. The appropriation request is fully offset by the estimated new revenues. Recommended Action: A) Approve and accept the Sobriety Checkpoint Grant Program between OTS and the City of Huntington Beach for$95,000; and B) Approve and accept the Selective Traffic Enforcement Grant Program between OTS and the City of Huntington Beach for$270,264; and C) Authorize the Chief of Police to sign and execute both grant contracts; and D) Approve appropriations and estimated revenue in the amount of$95,000, as well as $270,264; and E) Establish a separate business unit for this funding and authorize the Chief of Police to expend up to a total of$365,264 plus accrued interest on the Sobriety Checkpoint Grant Program and the Selective Traffic Enforcement Program. Alternative Action(s): Do not approve the grant and direct staff accordingly. Item 4. - 1 xB -42- Dept. ID PD-13-007 Page 2 of 2 Meeting Date:7/15/2013 Analysis: The City of Huntington Beach has traditionally been concerned with the safe and efficient movement of vehicular, bicycle and pedestrian traffic on our highways, streets and bike paths. The City of Huntington Beach has year long traffic related issues, as well as added seasonal issues. The most current DUI arrest rankings established by the California Office of Traffic Safety (OTS) indicate that out of 53 cities with populations ranging between 100,000 and 250,000, the Huntington Beach Police Department has the fourth highest arrest rate in the state. Even with this high arrest rate, the City of Huntington Beach is also ranked the fifth highest in the state for alcohol involved injury or fatal traffic collisions. In 2012, the Huntington Beach Police Department arrested over 1,000 DUI drivers, and we intend on continuing our aggressive enforcement efforts. The Selective Traffic Enforcement Program and Sobriety Checkpoint Grant Program funded by OTS will allow the Police Department to take a multi-faceted approach. OTS has joined forces with the University of California Berkeley Safe Transportation Research and Education Center (SafeTREC), who will be administering and handling the grant funds for the "Sobriety Checkpoint Grant Program." This particular grant will reimburse the City for expenditures associated with DUI checkpoint operations. OTS will administer and handle the grant funds for the "Selective Traffic Enforcement Program." This particular grant will reimburse the City for expenditures associated with DUI saturation and selective enforcement details, which are staffed on an overtime basis. Additionally, it will reimburse the costs associated with adding a dedicated DUI Officer to the Traffic Bureau. Attached are two letters from the Office of Traffic Safety, tentatively approving the funding for both grants. The actual contracts will become available later in the year, closer to the October 1, 2013, start date. Environmental Status: Not applicable. Strategic Plan Goal: Enhance and maintain public safety. Attachment(s): Grant Award Letters. HB -43- Item 4. - 2 ATTACHMENT # 1 Item 4. - 3 HB -44. STATE OF CALIFORNIA EDMUND G. BROWN JR_, GOVERNOR OFFICE OF TRAFFIC SAFETY 2208 KAUSEN DRIVE,SUITE 300 *` -�`"• .!'''? L�� rJ ELK GROVE,CA 95758 ' www.ots.ca.gov w : (916)509-3030 (800)735-2929(TTITDD•Referral) ., CALIFORNIA OFFICE (916)509-3055(FAX) OF TRAFFIC S A R W T Y May 24, 2013 Grant No. SC14184 Jon Haught, Sergeant Huntington Beach Police Department 2000 Main Street Huntington Beach, CA 92648 Dear Sergeant Haught: Congratulations! Through a competitive process, the Office of Traffic Safety(OTS)has tentatively approved your funding request for the application titled"Sobriety'Checkpoint Grant Program" for the amount of$95,000.00. This award includes a maximum of$0.00 for the purchase of OTS- approved checkpoint supplies. The approval is for the operation of ten checkpoints in Huntington Beach in the period, October 1, 2013 to September 30, 2014. The maximum allowed cost per checkpoint is$9,500.00. The University of California Berkeley Safe Transportation Research and Education Center (SafeTREC),who is administering the grant funds for OTS, will e-mail a grant contract to the contact listed on the application. Please have the Authorizing Official and any additional individuals authorized to sign claims sign the contract. Send the contract to SafeTREC no later than September 3, 2013. It is our goal to have all new grants start no later than October 1, 2013. The SafeTREC will issue you a copy of the signed, fully executed grant contract. If approval from your City Council or Board of Supervisors is required, you should begin that process now. Do not incur costs prior to the date of the signed, fully executed contract from SafeTREC. Again, congratulations on.the success of your application. If you have any questions, please contact Shar Rauch, SafeTREC Program Coordinator at (510)643-1774 or by e-mail at c aeck-point wberkeley edu.. Sincerely, OL' 044A CHRISTOPHER J. MURPHY Director CM:kn cc: Shar Rauch HB -45- Item 4. - 4 STATE OF CALIFORNIA EDMUND G.BROWN JR_, GOVERNOR OFFICE OF TRAFFIC SAFETY 2208 KAUSEN DRNE,SUITE 300 fi`�� "• : ELK GROVE,CA 95758 •` 5 " �<< r- www.ots.ca.gav � o �n°'may (916)509-3030 � (800)735-2929(TTTDD-Referral) (916)509-3055(FAX) O F 7 t F F,CRMIA Aj T y OF lRAFF[C $AlSTT May 1 b,2013 Grant No. PTI 482 Jonathan Haught, Sergeant Huntington Beach 2000 Main Street Huntington Beach, CA.42648 Dear Sergeant Haught: Congratulations! Through a competitive process, the Office of Traffic Safety (OTS) has tentatively approved your funding request for the proposal titled"Selective Traffic Enforcement Program" in the amount of approximately$270,264.00. Your OTS Coordinator will contact you, to discuss your proposal and explain the Grant Agreement process. It is our go to have all new grants start no later than October 1, 2013. If approval from a City Council or the Board of Supervisors is required, you should begin that process now. Do not incur grant reimbursable costs prior to the receipt of your official approval packet from OTS or before your grant start date. OTS will initiate a statewide media news release regarding 2014 proposals selected for funding. Your agency should not publically announce this tentative award until the grant agreement is fully negotiated and signed by OTS. Again, congratulations on the success of your proposal. If you have any questions,please contact Julie Schilling, Regional Coordinator, at (41 b) 504-3018 or e-mail at julie.schilling@ots.ca.gov. Sincerely, CHRISTOPHER J. MURPHY Director JS:kn Item 4. - 5 HB -46-