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INTER•DEPARTmENT COM1flMINICATION t
r; To Pill Reed From Connie. WC wey
Public Information Officer CIv Clerk
Sublect July 4th Contract ®ate July 12, 1991
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The City Attorney informed me on June lath that her office was retying the agreement. �
^` Please let me know when you will send me the 4th of July Parade Contract for the Mayor'
and me to sign.
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REQUEST FOR CITY COUNCIL ACTION
t
Date June` t4, '991
Suubmitted to: Honorable-Mayor and Ci:y Council
a � ,
tt�` Submitted by. Michael T. uberuap, C Lty Administrator 1
prepared by: William G. Reed, Public Information Officer
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�� g , Subject: July Poo Contract
a'
A.
Consistent a Council Policy? IXj Yam, I j New Policy or Exception
Statawd of issue,Recomnnndacion,Analysis,Funding Sou ,Alternar a Aatiores,AttadarraFre&sa_
STATEMENT OF -
?` The Fourth-of.July Executive Board is attempting to negotiate formal wntracts with its
; �4 ? co;:sultarts.so far as is possible in order to conform to city rules,but the parade
¢H* conbultam which has conducted the'parade since 1976 has asked that the city waive
insumn^.e requirements so far as they make the contractor liable for losses due to the
parade activities. In addition,the contractor has always required payment on the date of
the parade for his services. Therefore,the Council is being asked to waive insurance
requirements and to agree to a
gr payment on the day of the parade for services.
RtCOMP�+iI 1�DSTION
The Fourth of July Executive Board and the PIO staff recommend waiving insurance,
a requirements and approval of date of parade payment for services.
rsi 1 The beard recommends approval of the contract with Pageantry Productions with the
above:amendmenn.
ANALYSIS
The city has always accepted the insurance liability for the parade and the parade
con?ca.;tor has provided his services based on the requirement that the city provide.
�Y,< insur -Sz for the parade activities.'
,:. F'UNTDING S0a7RC1= � ;-
{,x,, Genera Fund 4- sfimbursed by the parade committee)
At Ti;�NATIV'�ACTIONS
Do not waive parade,insurance requirements.
�r X-TTAaM�ITS-
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f:ontract vrith Pageantry Productions.
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AGREEMENT BY AND BETWEEN THE CITY OF
HUNTINGTON BEACH AND WORLD WIDE SPECTACULARS.,
INC., FOR STAGING AND PRODUCING 4TH OF JULY PARADE
x THIS AGREEMENT is made and entered into on
1991, by and between the CITY OF HUNTINGTON BEACI., a municipal
y corporation, hereinafter referred to as "CITY" and'WiDRLD WIDE'
+ K SPECTACULARS, INC., dba Pageantry Productions,, hereinafter
�x
q referred to as "CONSULTANT."
{A WHEREAS, CITY desires to contract for assistance an staging
and roducin a Fourth of Jul Parade,_ and CONSULTANT desires .•,;:
p 9• �
; E to contract with CITY to provide such services and Chapter:3.03,
r of the CITY''s Municipal Code relating to 'the procurement, of
r � services contract has been complied with.
.NOW', THEREFORE, the parties Covenant and agra as- follows:
' The purpose of ;his agreement is for CONSULTANT to
;rovide assistance in staging, and. producing CI.TY's Fourth of
a July Parade, more specifically described in Exhibit "A",
s -
attached hereto, at the compensation provided dur-insJ the term
4. herein, and to establish the terms and conditions under which
goods and services are +to be provided.
2. CONMPENSATIOli:
CONSULTANT agrees to receive and accept as full and
complete compensation for furnishing all materials and for
doing all the work contemplalted and embrectd in this Agreement;
a the amounts ^hown on Exhibit "A`, which is incorpora�-et,,by
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eIference herein.. The total amount to be paid hereu.%uer. shall
a
• h t exceed the amounts named in Exhibit 'A'.
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This contract shall commence on the date executed, and
sha31,_remain and,continue is effect until July 5, 1991 `unless'"
germinated earlier as hereinafter provide i.
{ 4. rA�EtRFA1T S1F T+IbI2k:
+,* CONSULTANT will perform those services described in
i�, Exhibit "A." attached hereto and-incorperated, by reference
herein No, alteration or deviation from the terms of'. the.
Agreement may be,made or taken without the written consent of
r an authorized representative of CITY.
$� 4 VTC`F �SC.A7:ATTQPI`
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CONSULTANT mall, provide a procedure, acceptable to
City, for Service escalation.
6.. wATTHb'nT_., REH O M :
:'ONSULTAlOT agrees to faithfully perform its duties
hereunder in a timely manner.
7. MEQF THESSENC :
Time is of the essence of this agreement.
_�.. "Fx7zOl3 OF TERM:
3n the event that funds are appropriated ,for this work a
in subs; sggent years, the pasties may, agree to extend the terrn
„of .this agreement for a period of not to exceed twelve- (12)
O
moaaths from` the expiration date hereof.
�. FOI219_I�yFAI Eiy7PL0'MERT
In,the performance hereof, COHSUY,TRNT agrees to
utili2e fair employment practices in accordance with California
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Government Coyle Section 12940, et seq. F
r �aF x 10. PRYME23T
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CONSULTANT will 'invoice CITY on the 44-r� of �agtrst
� # 'for th= compensation'earned by CONSULTANT _ �y
Js "4 is ^in srich farm'and det�i3 as re Approve d'CITY may'requi
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� ? invoices shall be paid' s of receipt' by CITY''.
-
�` CONSULTANT ',hall 'comply with all of the provisions,'of
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the W®skers''Compensation Insurance and Safety Acts of the
,t rt �sr State of California the'appl5cable provisions of Divisions 4
k t and 5 of the California Labor Code and -11 amendments thereto;
r _ and all similar state or federal acts or laws applicable, and_
shah. indemnify, defend .and hold haraaless CITY 5 ram and against
' ali� Claims, demands,'pa3pnents, suits, actions, proceedings and
�4 sir judgments of every nature and desrrirtion, including. attoiney's
} _ fees and costs presented, brought or recovered against CITY,
foe or on account of any liability under any of said acts which
may be' incurred by reason of any work to be Performed by
� r � CONSULTANT under this Agreement.
CONSULTANT shall obtain and furnish' evidence to CTTY
of maintenance of statutory workers' compensation'insurance and `
AW
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e"ployers' liability in an amount of not less than $100,000
,. i�4x � bodilyinjury b accident, each accident, y
7 ry y $100 OQO bodily
r rf Fr injury by disease, each employee, and $250 000 bodily injury by
4yr p disease, policy limit.
}
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ELI,
�• cti ty�r t�.�`� `� r' $' �$ r x,� �,r l�r�z`.' ttr� ��� � �` �A��
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;.� �c�rs �h �t✓ r� �� `3. �j�� �,iks��� rk�'� Y �a nor§� �+2�� ' �.�"e� ��'�` "4!
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i" C��gL7I,TAr7T's overran o indemnify CITY CONSULTANT shall
abtai� ar,�furnis to CI the• following ins anc B
o cies
.V services herein:
co�►erang the
, v Tnsbranc A .policy, of nera? '
• _ .
puksli.c lia ty insurance, including moto-r ve `cle coverage
Said policy S . 1 indemnify
CORSULTANT, it officers, agents
e ct ng .Fithin the scope of theist duties,,:,
and empls�yeee, wh onnectiom wit2i ; 1
against ail* and all c inns ll
arisin out of or in. c µ
al, grov �c coverage in not less,
• the services herein, a d .
Y tbau_the following amount• combined single limit bodily, injury,
or praperty
d .mage of 1,.000,00 er occurrence. Said p�lie
S, aIZ name CITY; s.ogfcers agent. Ana employees as
. provide -that,any ;
Additional Ins reds, and shall speci£ica ,�
other..insu nce coverage which may be app}ic 1'� to the
'fat
' service herein shall be deemed excess coverage
C�Ny TT•s insurance shall be primary. ,
ertificates of Insurance for said policies sha$1 be
it by the City Attorney prior. to,the"
approved in .
cammencem�nt af, a, w hereunder. All,.Ceiti.ficates' of.
. . Insurance (.and the Po.3 cies
insurance or e:idorse•ments
there9f) shall p
rovide th ' ny s h certificates a31d-p0Ziciea
:. shell rot be n ed,or madi d wit h t tk,arty f30) days•
notice to CITY. \.
prior.wsitt ;
s*v,��jl �s YrnT•rQN DF��cF HCT,D HAR MIFF,: ;�. ^ s: ;
CONSULTANT he
agrees to defend, indemnify and hold
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harmless'Cll'Y, its officers, agents and employees from and
"�'g• against any and all liability, damages, costs, losses, claims
-nd expenses, however caused, resulting directly or indirectly
fry � z y r
W, from or connected with CONSULTANT°s performance of this -
Agzeementi`ex ep '14heie such ii•ability ' damages, 'costs; losses,
-iclaims or expenses are caused solely 2iy'•the-negligent or
�twrongtul act of an officer, agr<nt or`emplol►ee of CITY.
•NOTICES:
r
Any notices, request a,'d'emancts or other communications
-required-os permitted by''thc Agrr®ement"shall be'deemed to be =
properly given ..,hen,,deposited in the United States mai3; '
postage prepaid or when deposited with a` public telegraph
' hrg r •co�a.�• fbr transmittal a • arse
� '�` •�- For CONSULTANT: Wot<ld Wide Spectaculars,_
i dba Pageantry Produc Lions
11.904 Long Beach Blvd; - -
' }�. Ih Lynwood,-CA 90262-4399.
For CITY: CITY OF•,fIIJNT'IN(3TON BEACH
public Information Officer
T.
2000 Main Street j
Huntington Beach,. CA^92648'
y Each party may change its address by giving written notice
� I;<'{r `fit L dir'�k?�� h, •`,{
F n# rf �r in accordance with the terms of this Agreement.
W�
4 Y .5•:"•• 1Pa.. '�GREE�RENT`E tia�"� CONFLICT'WIM-PROpOSAI,:
x, This instrument sets forth the entire Agreement
between the parties•. .-It is furthei expressly agreed, that ;
should there be any conflict between the terms of the Agreement
-and the bid or;proposal of CONSULTAxT, then the terms of this,
5. 0r �`+, instrument shall contol over the conflicting terms of the
ik Y3r ft,
proposal.
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h ��} �,r+}� 16. TERMINAL ME.
i $
r A. Te;minatign, Por Cause
All work shall be perfomed in a good and workmanlike
manner, and CITY may terminate this Agreement for cause at :3.ts
sole option at any time, and without reference to whether c-
not tht) term has expired. Any termination hereof, and any
,r special instructions hereunder from CITY shall be' made in f
mRd writing by CITY`s Director of Administrative Services, and
shall ba delivered to CONSULTANT to the address shown in
Paragraph 14, NOTICES, upon termination of this Agreement for
r any reason, and all plans and parts for which the CITY has
paid,_ manuals, supplies and appurtenant data become 'the sole
« � property of CITY and shall be delivered to CITY before any
x tx t
Final payment shall become due. In the gvent the CITY elects
F r � � to terminate this AGREEMrNT, for any reason, including lack of '
' 5 � t7 funds, CONSULTANT shall be entitled to payment for work
. r _.
�� j actually compl€.ted prior to written notification of any such &{
k#� A
termination and prpvided that funds have been appropriated for ,
4M
th-3 word: actually perfcrmed.
} ry_Yr B. Termination tthout Cause -
This contract may be teaminated by the CITY upon .thc
skiving of 30'deys written notice as required by paragraph 14.
011
f This termination does not, require any fault on the parr of'the
l > r
€ t rx contractor.
,Z'q [, i
�` 17. �NDEpENDE�IT CONTRACTOR
a
?Y�9x�.
CONSULTANTis, and shall be acting at all times in
N.
4 x the performance of this Agreement as an independent
�t contractor. CODSULTANT shall secure at its exponse, and be
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i,�� ��,°, h
� � as responsible for any and -all payments of all taxes, social
k �t security, state disability insurance compensation, unemployment
compensation and other payroll deductions for CONSULTANT and
iF
€ ..
i its officers, agents and employees, and all business' licenses,
i W
if any, in connection with the services to oe performed 1
# t hereunder.
.v.:
A � r ' q 18., dgN AS&IGPIABIT,TT�': -
u r` Th. , greement is anon-assignable personal service
contracti. The performance of work :hereunder shall'"not be
� y deleegated or assigned to any other person or business ent tyr'
Nvil
' f withowE the prior'written consent of CITIZ, CONSULTANT agrees
tube`the primary responsible agent when_ and if assistance from
a tg � e a thard part` entity is necessary. _
19. CITY LMES AND. OFF11MA-LS: - -
NGULTANT shall employ no CIT'Z official nor any
regular CITY employee in the work performed pursuant to, this
E
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A, VP
REST OF PAGE NOT USED
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r •� � �r ...r'�d� + n ,.,^r�„s Y'`t 4i•, :v cry E�,�a.- f _ `t.,,
Agreement. No officer,or emplo}3e': of CITY shall, have any `.
financial interest n this Agreement in violation *£,California
Gov ment bode%sections logo etyseg.
• v} IN WIaNESS WHEREOF, the parties hereto have caused. this
J� �
Agreement to be executed by and `hrough their authorized
FY1; � officers on the date first above written.
s � WORLD WIDE SPECTACULARS, INC.
dba Pageantry Productions
�,+�� � zr F• � �/� CITY OF FiL7NTINGTON BEP,CYi
�"
12ayor �e
t BY
w
,
ATTEST. APPROVED AS TO FORM' -
x�7 '
City Clerk ity Attorne
ICEVIE4+TED AND APPROVED:
NITI TED AND APPROVED:: ,
rz� City Administrator, Public information Officer T'}
A'
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�. d/b/s'Pageantry.Productions o
1904 Lang Beach Blvd.
LYNXOi), CALIFORNIA'90262-499
(213) 531-4240 FAX (213) 611-1134
RPRIL 10,1 20F2
He.- HunfinStin Beach kth of July. Parade 1991 ly
4of` hereby agree to. perform the following:
Distribution of local entry forma
O'istribution of press releases
9pt _as liaaon betveew-Ailcol service clubs and us
Clear a11-permits,routea and facilities necessarg -
Rrrange far adequate automobiles and ;drivers dnd signs o
Rrrange for ade"qucte reviewing stand.ond„judges stand
, y
Supply needed manpower, on day of parade (10• adults)
C Arrange for 200, envelopes
Arrange and carry necespary insurance:
Rrrange for no parking signs in formation and disbanding .and .along, the
parade route U
„Paatnble `re�troa®� in formation area and disbanding 'Greg
Rdditronal Budget itewa: ~
� ---5 CRLIF JUDGES RSSOCIRT,IOH $Soo .GO
rc� Equestrian..;;judge ,$100.00-
BRNO•ASSISTRHCE $5,000.00
CRHS.e$45.00 per ':car Iinited to 2 people per car j
Signs for ears at. $10,00 per,` tot
U.V.P .:Hosting
PRIHTIHG OF RPPL CRTiGHS,LETTERS OF RCCEPTRHCE RHO 116gCTiOt•1 $275.06'
PLUS 7R11r "� c, o !�
POSTAGE FOR RPPLICRTIOHS $250 90 !,
PRfMCIPRHT,PLRQUES FOR, FLORTSr 025.00 11�
�,—FLRGS,F08 'dRR PHRTICIPRHTS. RHO FIREUORKS 3,500 PIECES s�
RECOIit1EHORYIOH OF, G311111TTEE 70 ;ROD TO OUR TOP RaRROS FOR FLORT
SUGGEST:FIRECRRCXER RURRO: BEST YOUTH FLORT JOHN- PHILLIP SOU2FfSRMRRD
r'.,BEST USE OF 'US:IC. OH FLOAT 075.00 -EACH PLUS TRR
WE„Pt�O>'it1isatd;OOF-Wl5-Bor and'material--comniete in•accordance with above specifications, and'subject fo '
conditions found on both•sides of this agreement, fop the suer of:
doilim
Faymen�•o bead made as follow
AVCMEa.The aRavo ,r Rasp uil submitted.
and`ara w�'sCaou are aa#*b oadoft,aro sa r*ou �,�.. y.
My Pere9y axepted.You are a;rt}tort:ed to do�LM:work as
aeeeined.Payment win be msde as o04ned/6bom(Read reverse aide).
dAl-6
Dale of Accuptanee
9y / By
8y Note:This proposal map'be wkhdrawa by'
us it rwt a=epted raithin ,'
�k �•FP 4�ry vK S 3. ..-r l [7' a rd�`� "°t � K^.'
oeS�jG
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warn Wide speetac=&ga s, glee. c,
qb/a Pageantry Productions
lr
1
11904 Bong Beach Blvd.`
LYNWOOD. CALIFORNIA 96262-4399
(213),537.4240 FAX (213)'631-1134
F& a4G7CiXi 13P. m 4TH QF MY PARADE
�' EXHIBIT A
i�IPlttra'7F0I`l �� Gf!'s�i48_
4' f3PRIL 10r 1991
Huritingtotsk'i3eaclti 4th oT' July Parade 1991 T
v
at,Pageantry Prod ctlar.'hereN aVem to assist y«� committee in
prroi�aclhgLgnd staging your- Huntlnaton Beach 4th of July parade,199ir
lte a�I11 ,provide al items-Aisted:"'� r>
�1 u' rd slcal Saieepstaicetrophy L;1
1 Float Sweepstakes trophy
,J i Theme Trophy,
1 ' r,Cw`trtd Marsho I Trophy -
. Equestrian a4r4 Ptar al Trophy
3 Division Mrshal trophies if needed or featured rider
HeceswrnJ,1st,2nd,3rd, plow trophies up to 45 classes
4th iw4 5th place trophies in=band classes
aIt9wons as necessaim for committee manpower day of erode
Rs�jeistancs�'of meetings-piw assistar►ee with Judges
CE'4c t In van and lamer for same day of'event
-'Staff announcer day of parade r;
90 F.H.Malkie•Talkie Communications day of pwode
I set of car passes
1_ „ set of numbers and pins,;for sate
He ml11 provide you with the:use of the post up to date soiling and
assistance with obtaining professional trilts for day of parode .
o $5,500.00 a ��
, . Terms : 500.00 depos it balance day of pars7.
'
,t s 0
WE PROPOSE to.furnish labor and material—coa��t accordance with above specifications, and subject to .
`conditions found on both sides of this agreement �tl �s�rnt of:
-five• Thousand five Hundred -----�' �ti--- dollars 5L 50000
($ ):
c: Payment to lee made as follows: d a y o f•r,a r a d e
ACCEPTED..The about,pikes,sped ns anal eVnd st are satisfac. Resp*Ctfufly submMed. _
Tory and,are heretry beeeoted. oG authar@ed de tM work as ,p�����
speG4ad..Paynwd will De ma m ina6 fibers. C ravers*shia). C ,=4 AM-1
Date aDf Atit:eptsnt:e :>
8y 1 ey - ; _
Note:This woposat may be withdrawn by us N not acceotea within days,
L A+k •'' '� to ` A
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