Loading...
HomeMy WebLinkAboutPam Free and Toni Groat dba Pier Plaza Art A-Faire - 2006-02-21 AMENDMENT NO. 1 TO PROMOTIONAL AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND PAM FREE AND TONI GROAT, DBA PIER PLAZA ART A-FAIRS FOR PROMOTION AND MANAGEMENT OF THE ARTS AND CRAFTS FAIR AT HUNTINGTON BEACH PIER PLAZA THIS AMENDMENT is made and entered into by and between the CITY OF HUNTINGTON BEACH, a California municipal corporation, hereinafter referred to as "City," and PAM FREE AND TONI GROAT, dba PIER PLAZA ART A-FAIRS hereinafter collectively referred to as "Consultant." WHEREAS, City and Consultant are parties to that certain agreement, dated February 21, 2006, entitled "PROMOTIONAL AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND PAM FREE AND TONI GROAT, DBA PIER PLAZA ART A-FAIRS FOR PROMOTION AND MANAGEMENT OF THE ARTS AND CRAFTS FAIR AT HUNTINGTON BEACH PIER PLAZA," which agreement shall hereinafter be referred to as the "Original Agreement," and The Original Agreement provides that upon mutual agreement, the parties may extend it for up to three (3) additional years; and City and Consultant mutually desire to extend the Term of the Original Agreement for an additional three-year period, NOW, THEREFORE, it is agreed by City and Consultant as follows: 1. EXTENSION OF TERM Effective as of February 20, 2009, the Original Agreement is hereby extended for an additional period of three (3) years. The Original Agreement shall now expire on February 21, 2012. 09-2083.001/63469 1 2. USER FEE The User Fee referenced in Exhibit A to the Original Agreement shall increase to $125.00 for each Friday event beginning with the effective date of this Amendment No. 1. 3. REAFFIRMATION Except as specifically modified herein, all other terms and conditions of the Original Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed by their authorized officers on Jud'1& - , 2011. CONSULTANT CITY OF HUNTINGTON BEACH, a PIER R ART A-FAIRS municip 1 corporation of the State of California By: .R Y, Pam Free, an individual y Manager By4AND JSIUANT TO SECTION 5 OF THE ORIGINAL AGREEMENT) r iZ AA�7� Toni Groat, an individual INITIATED ND APPROVED: KDirector of Econo Development APP OVED AS TO FORM: 01l �„•�3 • I� C y Attorney 09-2083.001/63469.doc 2 • d e Exhibit A ART A-FAIRE Consultant shall: Operate the Arts and Crafts Fair in accordance with Conditional Use Permit No 00-07 granted to the Redevelopment Agency of the City of Huntington Beach on July 11 2000. Coordinate the Friday activities of the Arts and Craft Fair as is practical with the Farmers Market to help ensure a satisfactory visiting and shopping experience for the public. Do outreach to find artists who make hand made products and who will diligently display and sell their wares at the Arts and Crafts Fair. Products that are not hand made by an artist cannot be offered for sale at the Huntington Beach Arts and Crafts Fair. Provide on-site supervision the day of the event. The Consultant will coordinate all event logistics including setup and take down. The property must be left completely cleaned up and free of trash and debris after each day's event. Operate the Arts and Crafts Fair year round on each Friday of the month. The City reserves the right to cancel or relocate the event from time to time due to other activities at the Pier or the beach that may conflict with the Arts and Crafts Fair. Operate on either Saturday or Sunday or both days at times throughout the year at the request of the City to compliment other activities that the City is sponsoring. The Consultant will endeavor to operate the Arts and Crafts Fair when requested. Pay a user fee as established by the City currently set at $125.00 per Friday and $200 per day for the weekends. The fee is subject to change at the discretion of the City on an annual basis. Participate in an annual evaluation and review of the operation by the City. 09-2083.001/54 2006 FEB -8 Pli 5 00 Council/Agency Meeting Held 11p,6 NQUWINGT06 BEACH Deferred/Continued to Approved ❑ Conditionally Approved ❑ Denied C14K s SI ature ( Council Meeting Date 2/21/2006 Department ID Number ED 06-07 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION I SUBMITTED TO HONORABLE MAYOR AND CITY C UNCIL MEMBERS SUBMITTED BY PENELO E C�TH��PA I Y ADMINISTRATOR PREPARED BY STANLEY SMALEWITZ ECONOMIC DEVELOPMENT DIRECTORC 4 SUBJECT APPROVE PROMOTIONAL AGREEMENT TO OPERATE THE DOWNTOWN ARTS AND CRAFTS FAIR IHEEssue Funding Source Recommended Action Alternative Action(s) Analysis Environmental Status Attachment(s) Statement of Issue The Department of Economic Development has an appro ied Conditional Use Permit to operate the weekly Downtown Arts and Crafts Fair at Pier Plaza Operating under a monthly Special Permit issued by the Community Services Department Pam Free and Toni Groat have been successfully running this event since 2000 The Promotional Agreement (Attachment #1) will more substantially quantify the City s relationship with these two Huntington Beach residents for the continued operation of the weekly Downtown Arts and Crafts Fair at Pier Plaza Funding Source Not Applicable Consultant pays monthly fees to the City Recommended Action Motion to 1 Approve Promotional Agreement with Pam Free and Toni Groat to operate the Downtown Arts and Crafts Fair located on Pier Plaza 2 Authorize execution of the Promotional Agreement by the Mayor and City Clerk Alternative Action(s) 1 Do not approve said Promotional Agreement and instruct staff to find other operators Analysis The City of Huntington Beach has had an Arts and Crafts Fair in conjunction with a Farmers Market in the Downtown area since approximately 1993 The City started this event as a means to bring more residents into the downtown and to create a positive community atmosphere At that time and after receiving City Council approval a selection panel was formed with City staff a downtown resident a City-At-Large representative and the then President of the Conference and Visitors Bureau REQUEST FOR COUNCIL ACTION MEETING DATE 2/21/2006 DEPARTMENT ID NUMBER ED 06-07 After conducting interviews Pam Free and Toni Groat were judged most qualified and were chosen to initiate and operate the Downtown Arts and Crafts Fair After relocating several times in January 2000 the event was moved to its present location at Pier Plaza where it has been successful in gaining wide community support The City has obtained the necessary Planning and Coastal Development permits and requires Ms Groat and Ms Free to maintain a $1 million liability insurance policy and to pay a clean-up fee currently $400 per month to the City In all this time however the City has never had a contractual agreement with Pam or Toni to operate the event In late 2004 The City conducted a competition to select the best-qualified operator Accordingly Requests for Proposals were prepared and sent to four potential arts and crafts operators and two submitted proposals A panel was established to review and rank the submittals and was composed of the Presidents/CEOs of the HB Chamber of Commerce and Visitors Bureau and staff from Community Services and Economic Development departments After conducting interviews and reference checks the panel was unanimous in again selecting Pam Free and Toni Groat as the most qualified operators for the Downtown Arts and Crafts Fair based primarily on their 12 years of experience successfully operating this event Staff recommends the approval of the attached Promotional Agreement with Pam Free and Toni Groat doing business as the Pier Plaza Art-A- Faire to continue operation of the weekly Downtown Arts and Crafts Fair at Pier Plaza Environmental Status N/A Attachments) NumberCity Clerk's Page 1 Proposed Promotional Agreement between City of Huntington Beach and Pam Free and Toni Groat for Management of Downtown Arts and Crafts Fair at Pier Plaza G\Jim\Craft Farmers Market\RCA 022106 doc 2 2/3/2006 1 05 PM i I Promotional Agreement ATTACHIM,E,NT PROMOTIONAL AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND PAM FREE AND TONI GROAT DBA PIER PLAZA ART A-FAIRS FOR PROMOTION AND MANAGEMENT OF THE ARTS AND CRAFTS FAIR AT HUNTINGTON BEACH PIER PLAZA THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach a municipal corporation of the State of California hereinafter referred to as "CITY and Pam Free and Toni Groat individuals dba PIER PLAZA ART A-FAIRS hereinafter collectively referred to as "CONSULTANT " WHEREAS CITY desires to engage the services of a consultant to provide ongoing promotion and management services for the Arts and Crafts Fair at Huntington Beach Pier Plaza and Pursuant to documentation on file in the office of the City Clerk the provisions of the Huntington Beach Municipal Code Chapter 3 03 relating to procurement of professional service contracts have been complied with and CONSULTANT has been selected to perform these services NOW, THEREFORE it is agreed by CITY and CONSULTANT as follows I SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference These services shall sometimes hereinafter be referred to as the "PROJECT " CONSULTANT hereby designates Pam Free and Toni Groat who shall represent it and be its contact and agent in all consultations with CITY during the performance of this Agreement 1 05 Agree Arts and Crafts Fair RLS 2005 118 2 CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement 3 TERM, TfW OF PERFORMANCE Time is of the essence of this Agreement The services of CONSULTANT are to commence on immediately upon approval of this Agreement by the City Council of CITY (the "Commencement Date") This Agreement shall automatically terminate three (3) years from the Commencement Date unless extended or sooner terminated as provided herein The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A " This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT 4 COMPENSATION In consideration of the performance of the services described herein CONSULTANT agrees to pay CITY a user fee as set forth in Exhibit `A 5 EXTENSION OF TERM Upon mutual consent of the parties this Agreement may be extended for an additional three (3) year period The City Administrator is hereby delegated the authority to consent to such extension on behalf of CITY 6 RESERVED 7 DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder including without limitation all original drawings designs reports both field and office notices calculations computer code language data or programs maps, memoranda letters and other documents shall belong to CITY and CONSULTANT shall turn these materials over to CITY upon expiration or 2 05 Agee Arts and Crafts Fair RLS 2005 118 termination of this Agreement or upon PROJECT completion whichever shall occur first These materials may be used by CITY as it sees fit 8 HOLD HARMLESS CONSULTANT hereby agrees to protect defend indemnify and hold harmless CITY its officers elected or appointed officials employees, agents and volunteers from and against any and all claims damages losses expenses judgments demands and defense costs (including without limitation costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors if any) negligent performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT 9 WORKERS COMPENSATION AND EMPLOYER'S LIABILITY INSURANCE Pursuant to California Labor Code Section 1861 CONSULTANT acknowledges awareness of Section 3700 et seq of this Code which requires every employer to be insured against liability for workers' compensation CONSULTANT covenants that it will comply with such provisions prior to commencing performance of the work hereunder CONSULTANT shall obtain and furnish to City workers compensation and employer's liability insurance in an amount of not less than the State statutory limits CONSULTANT shall require all subcontractors to provide such workers compensation and employer's liability insurance for all of the subcontractors' employees 3 05 Agree Arts and Crafts Fair RLS 2005 118 CONSULTANT shall furnish to CITY a certificate of waiver of subrogation under the terms of the workers compensation and employer's liability insurance and CONSULTANT shall similarly require all subcontractors to waive subrogation 10 INSURANCE In addition to the workers compensation and employer's liability insurance and CONSULTANT's covenant to defend hold harmless and indemnify CITY CONSULTANT shall obtain and furnish to CITY a policy of general public liability insurance including motor vehicle coverage covering the PROJECT This policy shall indemnify CONSULTANT its officers employees and agents while acting within the scope of their duties against any and all claims arising out or in connection with the PROJECT and shall provide coverage in not less than the following amount combined single limit bodily injury and property damage including products/completed operations liability and blanket contractual liability of One Million Dollars ($1 000 000) per occurrence If coverage is provided under a form which includes a designated general aggregate limit the aggregate limit must be no less than One Million Dollars ($1 000 000) for this PROJECT This policy shall name CITY its officers elected or appointed officials employees agents and volunteers as Additional Insureds and shall specifically provide that any other insurance coverage which may be applicable to the PROJECT shall be deemed excess coverage and that CONSULTANT's insurance shall be primary Under no circumstances shall said above-mentioned insurance contain a self-insured retention or a deductible or any other similar form of limitation on the required coverage 11 CERTIFICATES OF INSURANCE, ADDITIONAL INSURED ENDORSEMENTS Prior to commencing performance of the work hereunder CONSULTANT shall furnish to CITY certificates of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverages as required by this Agreement the certificates shall 4 05 Agee Arts and Crafts Fair RLS 2005 118 I provide the name and policy number of each carrier and policy 2 state that the policy is currently in force and 3 promise to provide that such policies will not be canceled or modified without thirty (30) days prior written notice of CITY CONSULTANT shall maintain the foregoing insurance coverages in force until the work under this Agreement is fully completed and accepted by CITY The requirement for carrying the foregoing insurance coverages shall not derogate from the CONSULTANT's defense hold harmless and indemnification obligations as set forth under this Agreement CITY or its representative shall at all times have the right to demand the original or a copy of all the policies of insurance CONSULTANT shall pay in a prompt and timely manner the premiums on all insurance heremabove required CONSULTANT shall provide a separate copy of the additional insured endorsement to each of CONSULTANT's insurance policies naming CITY its officers elected and appointed officials employees agents and volunteers as Additional Insureds to the City Attorney for approval prior to any payment hereunder 12 INDEPENDENT CONTRACTOR CONSULTANT is and shall be acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY CONSULTANT shall secure at its own cost and expense and be responsible for any and all payment of all taxes social security state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers agents and employees and all business licenses if any in connection with the PROJECT and/or the services to be performed hereunder 5 05 Agree Arts and Crafts lair RLS 2005 118 13 TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner CITY may terminate CONSULTANT's services hereunder at any time with or without cause and whether or not the PROJECT is fully complete Any termination of this Agreement by CITY shall be made in writing notice of which shall be delivered to CONSULTANT as provided herein In the event of termination all finished and unfinished documents exhibits report and evidence shall at the option of CITY become its property and shall be promptly delivered to it by CONSULTANT 14 ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY If an assignment delegation or subcontract is approved all approved assignees delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove 15 COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work item or material produced as a result of this Agreement 16 CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code 17 NOTICES Any notices certificates or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as 6 05 Agree Arts and Crafts Fair RLS 2005 118 the situation shall warrant or by enclosing the same in a sealed envelope postage prepaid and depositing the same in the United States Postal Service to the addresses specified below CITY and CONSULTANT may designate different addresses to which subsequent notices certificates or other communications will be sent by notifying the other party via personal delivery a reputable overnight carver or U S certified mail-return receipt requested TO CITY TO CONSULTANT City of Huntington Beach Pam Free ATTN Director of Economic Development 16381 Forest Hills Lane 2000 Main Street Huntington Beach CA 92649 Huntington Beach CA 92648 and Toni Groat 7242 Havenrock Drive Huntington Beach CA 92648 - 300 6 i 18 CONSENT When CITY's consent/approval is required under this Agreement its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event 19 MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties 20 SECTION HEADINGS The titles captions section paragraph and subject headings and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions and do not interpret define limit or describe or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement 7 05 Agee Arts and Crafts Fw RLS 2005 118 21 INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole according to its fair meaning and not strictly for or against any of the parties If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable void illegal or invalid such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement No covenant or provision shall be deemed dependent upon any other unless so expressly provided here As used in this Agreement the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires Nothing contained herein shall be construed so as to require the commission of any act contrary to law and wherever there is any conflict between any provision contained herein and any present or future statute law ordinance or regulation contrary to which the parties have no right to contract then the latter shall prevail and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law 22 DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals each of which so executed shall irrespective of the date of its execution and delivery be deemed an original Each duplicate original shall be deemed an original instrument as against any party who has signed it 23 PvMGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall in particular comply with the provisions of the Unrted States Code regarding employment verification 8 05 Agree Arts and Crafts Fair RLS 2005 118 I 24 LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services and that such legal services are expressly outside the scope of services contemplated hereunder CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309 the City Attorney is the exclusive legal counsel for CITY and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT 25 ATTORNEY S FEES In the event suit is brought by either party to construe interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof each party shall bear its own attorney s fees such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party 26 SURVIVAL Terms and conditions of this Agreement which by their sense and context survive the expiration or termination of this Agreement shall so survive 27 GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California 28 ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation and that each has had the opportunity to consult with legal counsel prior to executing this Agreement The parties also acknowledge and agree that no representations inducements promises agreements or warranties oral or otherwise have been made by that party or anyone acting on that party's behalf which are not embodied in this 9 05 Agree Arts and Crafts Fair RLS 2005 118 Agreement and that that party has not executed this Agreement In reliance on any representation inducement promise agreement warranty fact or circumstance not expressly set forth in this Agreement This Agreement and the attached exhibits contain the entire agreement between the parties respecting the subject matter of this Agreement and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof IN WITNESS WHEREOF the parties hereto have caused this Agreement to be executed by and through their authorized officers on 20,06 CITY OF HUNTINGTON BEACH a municipal corporation of the`State of California Pam Free ah individual �' r y Oomam - an Xindividual Mayor- G�ogfi dba PIER PLAZA ART A-FAIRS \\ ity er e` APPROVED AS TO FORM REVIEWED AND APPROVED f City Atto y z- 1 C. City Administrator (11 �.✓`' INITIATED AND APPROVED CX41 Director o conomic Development 10 05 Agree Art-and Crafts Farr RLS 2005 11R EXHIBI'T - A Exhibit A Project Arts and Crafts Fair Consultant Shall • Operate the Arts and Crafts Fair in accordance with Conditional Use Permit No 00-07 attached granted to the Redevelopment Agency of the City of Huntington Beach on July 11 2000 • Coordinate the Friday activities of the Arts and Craft Fair as practical with the Farmer s Market to help ensure a satisfactory visiting and shopping experience for the public • Do outreach to find artists who make hand made products and who will diligently display and sell their wares at the Arts and Crafts Fair Products that are not hand-made by an artist cannot be offered for sale at the Huntington Beach Arts and Crafts Fair • Provide on-site supervision the day of the event The contractor will coordinate all event logistics including setup and take down The property must be left completely cleaned up and free of trash and debris after each day s event • Operate the Arts and Crafts Fair year round on each Friday of the month The City reserves the right to cancel or relocate the event from time to time due to other activities at the Pier or the beach that may conflict with the Arts and Crafts Fair • Operate on either Saturday or Sunday or both days at times throughout the year at the request of the City to compliment other activities that the City is sponsoring The contractor will endeavor to operate the Arts and Crafts Fair when requested • Pay a user fee as established by the City currently set at $100 per Friday and $200 per day for the weekends The fee is subject to change at the discretion of the City on an annual basis • Participate in an annual evaluation and review of the operation by the City PROMOTIONAL AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND PAM FREE AND TONI GRANT DBA PIER PLAZA ART A-FAIRE FOR PROMOTION AND MANAGEMENT OF THE ARTS AND CRAFTS FAIR AT HUNTINGTON BEACH PIER PLAZA Table of Contents 1 Scope of Services 1 2 City Staff Assistance 2 3 Term Time of Performance 2 4 Compensation 2 5 Extra Work 2 6 Method of Payment 3 7 Disposition of Plans Estimates and Other Documents 3 8 Hold Harmless 3 9 Professional Liability Insurance 4 10 Certificate of Insurance 5 11 Independent Contractor 6 12 Termination of Agreement 6 13 Assignment and Delegation 6 14 Copyrights/Patents 7 15 City Employees and Officials 7 16 Notices 7 17 Consent 8 18 Modification 8 19 Section Headings 8 20 Interpretation of this Agreement 8 21 Duplicate Original 9 22 Immigration 9 23 Legal Services Subcontracting Prohibited 9 24 Attorney's Fees 10 25 Survival 10 26 Governing Law 10 27 Entirety 10 Arts and Crafts Fair RFP Mailing list March 7, 2005 1 Ms Silia Hatzi 3750 Market Street-1st address-3/7/05 P O Box 1603 Riverside CA 92501 951 7829326 5700 Lochmoor#40-2"d address mailed 3/15/05 Riverside CA 92507 951 333 0304-phone 951 346 5549 faxed 3/15/05 sihatzi -obfa orq emailed 3/15/05 2 Ms Pam Free 16381 Forest Hills Lane Huntington Beach CA 92649 714 846 5509 3 Ms Michelle Schomburg Bousky Arts 8711 Page Circle Huntington Beach CA 92646 714 968 3310/724 8907 4 Ms Ila Josephs Covina Art s and Crafts Faxed 3/16/05 Fax 909 989 3066 Phone 909 261 3541 Feb 06 06 02 00p Brenda Sandoval /14 bdd 21Id p i AC12 D CERTIFICATE OF LIABILITY INSURANCE I 12/2/12005 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION $ SAbID01TAI. INSURANCE AGENCY ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AMEND EXTEND OR P O BOX 715 ALTER THE COVERAGE AFFORDED 13Y THE POLICIES BELOW ORANGE CA 92856- INSURERS AFFORDING COVERAGE DISURED INSURER A.FIRST FINANCIAL INSURANCE CO HUNTINGTOK BEACH; ART A-FAIRS INSURERB: 16381 FOREST HILLS INSURER HUNTINGTON BEACH CA 92649 INSURERD' NSURER E COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REOUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT Wf!H RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAMS IMBR TYPE OF INSURANCE POLICY INUYBER POLICY EFFECTIVE POLICY EXPIRATION LMITS DATE WW DATE jUM0 A GENERALIJAMLITY FOISIOS13234 12/26/2005 12/26/2006 EACH OCCURRENCE $ 1 000 000 }C COMMERCIAL GENERAL LIABILITY FIRE DAMAGE AA ore Im) S 50 000 CLAIMS MADE O OCCUR / / / / MFD EXP(Any one parson) t 5 000 PERSONAL S ADV INJURY S 1 000 000 GENERAL AGGREGATE s 1 000 000 GEN L AGGREGATE UJA�IT APPLIES PER PRODUCTS COMPIOP AGG $ 1 OOO 000 17 POLICY JJEECT LOC AIITOMOBILELIABIUTY / / / / COMBINED SINGLE LIMIT ANY AUTO (ED✓ 6 ALL OV M D AUTOS / / / / BODILY INJURY � SCHEDULED AUTOS (Pw PerDu+) S MREDAUTOS / / / / BODILY INJURY NON-OA NED AUTOS (Per wood" s I PROPERTY DAMAGE (Per acodef1E) s ' GARAGE LIABILITY ALMOONLY EAACCIDENT s ANYAUTO / / / / OTHERTNAN EAACC s 1 AUTO ONLY AGG S EXCESS LIABILITY / I / I EACH OCCURRENCE s OCCUR CLAMS MADE AGGREGATE s i D DUCTIBLE RETENTION i �} s WORKERS EMPLO ER$ BAdfYTON�D I / I / Y LIMNirS A PROVE AS TQ F04m E L.EACHACCIDENT : / / / / EL DISEASE-EA-EMPLOYEE s E L DISEASE POLICY LWT s OTHER C KAI 7 kolly Xwmey ;klce tors / / MSCRIPTION OF OPERATIONSAJOCATIORSIVEMICUSrEXCUMOM AWED BY I91DOR8EMBIT/BPECIAL PROVISNM QTY OF RUNTINGTM ]3111LC3 ITS AGENTS OFFICERS AM iNDYCvQS AND ADDSD AS ADDITIOML =mmtEDs JLS PER PM= L7NMTS PAX 7%4-536-5212 PROM 714-375-5088 CERTIFICATE HOLDER I X I ADDITIONAL WSURED INSURER LETTER- CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICES BE CANCELL® Bl3=ORE THE BEPRRAITDN DATE TMMEDF THE ISSUIMG WSU RER YELL 0111111SWOM HAIL 30 DAYS MITTEN P40ME TO TMECERTIFTGATE HOLDER NAMED TO THE LEFT MM THE CITY OF HUNTINGTON BEACH CHRISTY IZND02:A 2D00 NMiIN ST Au TIvE HVNTINGTON BEACH CA 92648- ACORD 25S(7197) OACORD CORPORATION 1988 ��IN$0255 9910)01 GLECTRONIC LASER FOR PLC. (SW)327 OW Pape 1012 Feb 06 06 02 00p Brenda Sandoval 114-bJ8 111b p 2 i POLICY NUMBER FOISIQ513234 COMMERCIAL GENERAL LIABILITY NAMED INSURED HUNTINGTON BEACH ART A-FAIRE THIS ENDORSEMENT CHANGES THE POLICY,PLEASE READ IT CAREFULLY ADDITIONAL INSURED- OWNERS, LESSEES OR CONTRACTORS (FORM S) 11us endorsement modifies insurance provided under the foDow-ing COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Person or Organization THE CITY OF HUNTINGTON BEACH M AGENTS OFFICERS AND EMPLOYEES (If no entry appears above unfor nabon required to complete this endorsement will be shown in the Declarations as applicable to this endorsement) WHO IS AN INSURED(Section 11)is amended to include as an uisured the person or organization shown ui the Schedule but only vnith respect to babihty ansing out of your on ongomg operations performed for that insured I I 1 I I i Feb 06 06 01 40p Pam Free 714-846-5509 p11 i i r I l ity CITY OF HUNTINGTON BEACH ' 2000 Main Street, Huntington Beach, CA 926148 Hunan n earls. i Declaration of Non-Employer Status' In order to comply with the City Council Resolution No 6277 you are required to provide proof of Workers' Compensation Insurance If you have no employees this form must be signed and returned to I I City of Huntington Beach j Risk Management Division 2000 Main Street f Huntington Beach, CA 92648 r R certify that in the performance of the activity or work for whichl this permit is issued I shall not employ any person in any manner so as to become subject to California Workers' Compensation Insurance requirements { I authorize the City of Huntington Beach to immediately and retroactively revoke the license or permit issued under this declaration if I hire Jany employee(s) or become subject to the provision of the laws requ,inng Workers' Compensation Insurance Applicant/Company Name ' -� cLc_ 'ca Address 1 r � Applicant's Signature rC �7 _�� 1 i Title (L'I Location Signed 4-L-ILL, arkF FEB-06-2006 13 43 714 846 5509 96i P 01 Feb 06 06 12 52p Brenda Sandoval 714 538 2118 p 1 r FAX B SANDOVAL INSURANCE AGENCY i P O BOX 715 ORANGE CA 92856 714-538 2112 FAX 714-538-2118 LICENSE 0608873 EMAIL bsand1088ftol com ATTN JIM LAMB From BRENDA SANDOVAL COMPANY CITY OF H B DATE 2l6106 i OFFICE RE HUNTINGTON BEACH ART-A-FAIRE FAX NUMBER POLICY PENDING DATE � I ❑ Urgent f ❑ Reply ASAP O Please comment ❑ Please Review ❑ For your Information Total pages including cover Comments DEAR JIM ATTACHED IS A COPY OF THE CERTIFICATE THAT WAS SENT TO THE CITY WHEN THE POLICY RENEWED PLEASE REVIEW IT AND ADVISE OF ANY CORRECTIONS THAT NEED TO BE MADE THANKS � Sa,�aoaQ.P I I { I FEB-06-2026 12 54 714 538 2118 97i P, 01 i RCA ROUTING SHEET INITIATING DEPARTMENT Economic Development SUBJECT Approve Contract to Operate Downtown Arts & Crafts Fair COUNCIL MEETING DATE February 21 2006 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Resolution (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Tract Map Location Map and/or other Exhibits Attached ❑ Not Applicable Contract/Agreement (w/exhibits if applicable) Attached (Signed in full by the City Attorney) Not Applicable ❑ Subleases Third Party Agreements etc Attached ❑ (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Attached Not Applicable ❑ Fiscal Impact Statement (Unbudget over $5 000) Attached ❑ Not Applicable Bonds (If applicable) Attached ❑ Not Ap licable Staff Report (If applicable) Attached ❑ Not Applicable Commission Board or Committee Report (If applicable) Attached ❑ Not Applicable Findings/Conditions for Approval and/or Denial Attached ❑ Not Applicable EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FORWARDED Administrative Staff ( ) ( ) Assistant City Administrator Initial City Administrator Initial City Clerk ( ) ' EXPLANATION FOR RETURN OF ITEM Only)(Below Space For City Clerk's Use RCA Author J Lamb CITY OF HUNTINGTON BEACH E 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK JOAN L FLYNN CITY CLERK March 6 2006 Pam Free 16381 Forest Hills Lane Huntington Beach CA 92649-2102 Dear Ms Free Enclosed for your records is a copy of the Promotional Agreement Between the City of Huntington Beach and Pam Free and Toni Groat DBA Pier Plaza Art A- Faire for Promotion and Management of the Arts & Crafts Fair at Huntington Beach Pier Plaza Sincerely Joa Flynn City Clerk JF pe Enclosure Agreement G followup agrmtltr (Telephone 714 536 5227) CITY OF HUNTINGTON BEACH 2000 MAIN STREET CALIFORNIA 92648 OFFICE OF THE CITY CLERK JOAN L FLYNN CITY CLERK March 6 2006 Toni Groat 7242 Havenrock Drive Huntington Beach CA 92648-3006 Dear Ms Groat Enclosed for your records is a copy of the Promotional Agreement Between the City of Huntington Beach and Pam Free and Toni Groat DBA Pier Plaza Art A- Faire for Promotion and Management of the Arts & Crafts Fair at Huntington Beach Pier Plaza Sincerely � �J+A) oan L Flynn City Clerk JF pe Enclosure Agreement G followup agrmtltr (Telephone 714 536 5227)