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Home My WebLink AboutPBS&J (formerly EIP Associates) - 2007-12-17 Council/Agency Meeting Held: ® t� Deferred/Continued to: XLAppr ved ® Conditionally Approved ® Denied Cit Cle s Signat e Council Meeting Date: 3/1/2010 Department ID Number: PI10-06 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL/REDEVELOPMENT AGENCY ACTION SUBMITTED TO: HONORABLE MAYOR/CHAIRMAN AND CITY COUNCIL/ ENCY MEMBERS SUBMITTED BY: FRED A. WILSON, CITY ADMINISTRATOR/EXECUTI f0 ,';S-,2,L ECTOR PREPARED BY: STANLEY SMALEWITZ, DEPUTY EXECUTIVE DIRE SCOTT HESS, DIRECTOR OF BUILDING AND PLANNIN� TRAVIS HOPKINS, DIRECTOR OF PUBLIC WOR SUBJECT: APPROVAL OF AN AMENDMENT TO A PROFESSIONAL SERVICES AGREEMENT WITH PBS&J FOR AN ENVIRONMENTAL IMPACT REPORT FOR THE BEACH BOULEVARD/EDINGER AVENUE CORRIDOR STUDY jEtem:en:t:of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: Transmitted for Redevelopment Agency consideration is an amendment to a professional services agreement with PBS&J for preparation of an Environmental Impact Report (EIR) for the Beach Boulevard and Edinger Avenue Corridors Study. Transmitted for City Council approval is the transfer of $40,000 from the Water Enterprise Fund and $10,000 from the Sewer Enterprise Fund to the Redevelopment Agency to fund said amendment. Funding Source: The total contract amendment requested is $149,706. These monies are budgeted in separate City funds and will not change the total City budget. $99,706 is budgeted in the Redevelopment Agency Professional Services account 30580101.69320, $40,000 is budgeted in the Water Enterprise Fund Professional Services account 50685201.69365 and $10,000 is budgeted in the Sewer Enterprise Fund 51185201.79100. REQUEST FOR COUNCIL/REDEVELOPMENT AGENCY ACTION MEETING DATE: 3/1/2010 DEPARTMENT ID NUMBER: PL10-06 Recommended Action: Motion to: 1. Agency to approve the Amendment to the Professional Services Agreement between the City of Huntington Beach Redevelopment Agency and PBS&J in the amount of $149,706 for preparation of the Beach Boulevard/Edinger Avenue Corridor Study Environmental Impact Report and authorize the Chairman and Agency Clerk to execute the agreement. 2. City Council to authorize a budget transfer of $40,000 from the Water Enterprise Fund Professional Services account 50685201.69365 to the Redevelopment Agency Professional Services account 30580101.69320. 3. City Council to authorize a budget transfer of $10,000 from the Sewer Enterprise Fund 51185201.79100 to the Redevelopment Agency Professional Services account 30580101.69320. Alternative Action(s): 1. "Deny the Amendment to the Professional Services Contract between the Agency and PBS&J." 2. "Continue the item and direct staff accordingly." Analysis: The Agency approved a professional services agreement with PBS&J on December 17, 2007, to prepare an Environmental Impact Report for the Beach Boulevard and Edinger Avenue Corridors Study. The original agreement of $516,745 provided a broad scope of work. However, due to the complexity of both the study area and subsequent analysis it was determined by staff that additional analysis for water and sewer utilities would be needed for the EIR to be deemed adequate. Specifically, the Water Supply Assessment required additional research and study revisions driven by dynamic water supply decisions made by the City's imported water purveyors. This work necessitated PBS&J to prepare a draft Citywide Conservation Program and an outline of conservation policies, both of which were beyond the original scope of work. However, these programs would apply to existing, new and proposed developments throughout the City; these programs were used for the Downtown Specific Plan update. Regarding sewer, the complexity of the project required a more comprehensive sewer study resulting in a "Master Plan" level analysis for the new Beach and Edinger Corridors land uses. In addition, the standard of review for climate change analysis changed, resulting in the need for new analysis not originally anticipated. As a result, a contract amendment is necessary to fund the additional review. -2- 2/22/2010 5:12 PM REQUEST FOR COUNCIL/REDEVELOPMENT AGENCY ACTION MEETING DATE: 3/1/2010 DEPARTMENT ID NUMBER: PL 10-06 PBS&J had requested a budget augment of $190,856 for the additional work. However, staff was able to negotiate a reduction of $41,150; therefore the requested change amount totals $149,706. Strategic Plan Goal: Enhance Economic Development: the environmental analysis is required to support the analysis and details of the Beach and Edinger Corridors Specific Plan, which has a goal of fostering economic development of two of the City's primary corridors. Environmental Status: Projects over which public agencies exercise ministerial authority, such as this agreement contracting for preparation of environmental documentation, are categorically exempt from the California Environmental Quality Act pursuant to Section 15300.1. Attachment(s): o - o - o 1. Amendment#1 to Professional Services Agreement with PBS&J Inc. -3- 2/22/2010 5:12 PM ATTACHMENT # 1 AMENDMENT NO. 1 TO AGREEMENT BETWEEN THE REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH AND PBS&J FOR PREPARATION OF AN ENVIRONMENTAL IMPACT REPORT FOR THE BEACH BOULEVARD/EDINGER CORRIDOR STUDY THIS AMENDMENT is made and entered into by and between the REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH, a public body of the State of California, hereinafter referred to as "Agency", and PBS&J, a Florida corporation hereinafter referred to as "Consultant." WHEREAS, Agency and Consultant are parties to that certain agreement, dated December 171h 2007, entitled "Professional Services Contract Between the Redevelopment Agency of the City of Huntington Beach and PBS&J for Preparation of an Environmental Impact Report for the Beach Boulevard / Edinger Corridor Study" which agreement shall hereinafter be referred to as the "Original Agreement," and Since the execution of the Original Agreement, Consultant has requested additional compensation to complete the Scope of Services set forth therein; and Agency and Consultant wish to amend the Original Agreement to reflect the additional compensation to be paid by Agency, NOW, THEREFORE, it is agreed by Agency and Consultant as follows: 1. ADDITIONAL COMPENSATION Paragraph 4 of the Original Agreement is hereby amended to read as follows: In consideration of the performance of the services described herein, AGENCY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit B, a fee, including all costs and expenses, not to exceed One Hundred Forty Nine Thousand Seven Hundred Six Dollars ($149,706.00). This additional sum shall be added to the original amount of Five Hundred Sixteen Thousand Seven Hundred Forty Five Dollars ($516,745.00) for a new total contract amount of Six Hundred Sixty Six Thousand Four Hundred Fifty One Thousand Dollars ($666,451.00). 09-2274/41556 1 2. REAFFIRMATION Except as specifically modified herein, all other terms and conditions of the Original Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers (_¢f- �! 4A0/Q PBS&J REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH, a public body of the State of California By: print name ITS: (circle one)Chairman/President ice President Chairman AND ATTEST: Benjamin . 13utterticl envy Clerk 31 ��10 Secretary print name JV5�C40 IT'S: (circle one) ecreta hief Financial INITIATED AND APPROVED: Officer/Asst. Secretary-Treasurer Deputy Executive irector REVIEW APPROVED: APPROVED AS TO FORM: fxjilt' e Director �-Agency Attorney �� - 1 � `a7-� 1'�n. d For the ITY OF UNTINGTON BEACH Direc or of anning and Building irector of Public orks 09-2274/41556 2 ACORDm CERTIFICATE F LIABILITY INSURANCE 9/30/2010 DA2/3/2010mrr) PRODUCER Lockton Companies,LLC-1 Kansas City THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION 444 W.47th Street,Suite 900 ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Kansas City MO 64112-1906 HOLDER.THIS CERTIFICATE DOES NOT AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. (816)960-9000 INSURERS AFFORDING COVERAGE NAIC# INSURED POST,BUCKLEY,SCHUH AND JERNIGAN,INC. INSURER A: LLOYDS OF LONDON A XV 1307320 DBA PBS&J INSURER B: 2001 NW 107 AVENUE INSURER C: MIAMI FL 33172-2507 INSURER D: INSURER E: THIS OFDOES NOT CONSTITUTE A CONTRACT BETWEEN THE COVERAGES PD NSURER SIFIACUTHORIZEDATE URANCE REPRESENTATIVE OR PRODUCER AND THE CERTIFICATE HOLDERING THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDT POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS LTR NSR TYPE OF INSURANCE DATE MM/DD/YY) DATE MMIDD/YY) GENERAL LIABILITY EACH OCCURRENCE $ XXXXXXX — DAMAGE TO RENTE COMMERCIAL GENERAL LIABILITY NOT APPLICABLE PREMISES(Ea occurence) $ XXXXXXX CLAIMS MADE El OCCUR ME EXP(Any one person) $ XXXXXXX PERSONAL&ADV INJURY $ XXXXXXX GENERAL AGGREGATE $ XXXXXXX GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $ XXXXXXX POLICY PRO- JECT AUTOMOBILE LIABILITY _ COMBINED SINGLE LIMIT $ XXXXXXX ANY AUTO NOT APPLICABLE 7� A C� (Ea accident) ALL OWNED AUTOS AP ED AS FO BODILY INJURY $ XXXXXXX SCHEDULED AUTOS (Per person) HIREDAUTOS 3 . E+_ �'�,�� IJ y BODILY INJURY $ XXXXXXX NON-OWNEDAUTOS (Per accident) (V/L PROPERTY DAMAGE (Per accident) $ XXXXXXX GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $ XXXXXXX ANY AUTO NOT APPLICABLE OTHER THAN EA ACC $ XXXXXXX AUTO ONLY: AGG $ XXXXXXX EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE $ XXXXXXX OCCUR CLAIMS MADE NOT APPLICABLE AGGREGATE $ XXXXXXX $ XXXXXXX UMBRELLA DEDUCTIBLE 13 FORM $ XXXXXXX RETENTION $ $ XXXXXXX WORKERS COMPENSATION AND WC STATU- OTH- EMPLOYERS'LIABILITY NOT APPLICABLE TORY LIMITS ER E.L.EACH ACCIDENT $ XXXXXXX ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? E.L.DISEASE-EA EMPLOYEE $ XXXXXXX If yes,describe under SPECIAL PROVISIONS below E.L.DISEASE-POLICY LIMIT $ XXXXXXX A OTHER LDUSA0900811 9/30/2009 9/30/2010 $1,000,000 EACH CLAIM& A CLAIMS-MADE FORM $1,000,000 ANNUAL AGGREGATE. PROFESSIONAL/POLLUTION 11/11/1961 RETRODATE. LIABILITY DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS RE:ENVIRONMENTAL IMPACT REPORT FOR BEACH BOULEVARD/EDINGER AVENUE CORRIDOR STUDY. CERTIFICATE HOLDER CANCELLATION 3735924 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION HUNTINGTON BEACH,CITY OF DATE THEREOF,THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN ATTN:CHRISTOPHER S.DAVIS,SR.ADMIN.ANALYST NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BUT FAILURE TO DO SO SHALL 2000 MAIN STREET IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER,ITS AGENTS OR. HUNTINGTON BEACH CA 92648 REPRESENTATIVES. AUT HORUM75EPRESENTATIVE ACORD 25(2001/08) For questions regarding this certificate,contact the number listed in the'Producer'section above. ACORD CORPORATION 1988 A 2/03 M CERTIFICATE ®F LIABILITY INSURANCE M/DD/YY) 02/03/10 PRODUCER 1-866-220-4625 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Holmes Murphy and Associates - Omaha ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 2637 South 158th Plaza ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Suite 200 Omaha, NE 68130 INSURERS AFFORDING COVERAGE INSURED INSURERA:Zurich American Insurance Com an /#16535 Post, Buckley, Schuh & Jernigan, Inc. d/b/a PBS&J INSURER B:American Guarantee and Liability Ins. Co / #26247 2001 NW 107th Avenue INSURER C:Steadfast insurance Company/#26387 Miami, FL 33172-2507 INSURERD: INSURER E COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATIONLTR DATE IMM/DDfYYI DATE IMM/DDfYYI LIMITS A GENERAL LIABILITY GLO 9139458-03 09/30/09 09/30/10 EACH OCCURRENCE $1,000,000 X COMMERCIAL GENERAL LIABILITY FIRE DAMAGE(Any one fire) $ 1,000,000 CLAIMS MADE 1XI OCCUR MED EXP(Any one person) $25,000 X Contractual Liability PERSONAL&ADV INJURY $ 1,000,000 GENERAL AGGREGATE $2,000,000 GEML AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $2,000,000 POLICY X PRO X LOC B AUTOMOBILE LIABILITY BAP 9139457-03 09/30/09 09/30/10 COMBINED SINGLE LIMIT $2,000,000 X ANY AUTO (Ea accident) ALL OWNED AUTOS BODILY INJURY $ SCHEDULED AUTOS (Per person) X HIRED AUTOS APPRO S TO FORM BODILY INJURY $ X NON-OWNED AUTOS (Per accident) X Contractual Liability JE,NN41 E CGS H,City Att0 ey PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ C EXCESS LIABILITY AUC 508762104 09/30/09 09/30/10 EACH OCCURRENCE $25,000,000 X OCCUR 7 CLAIMS MADE AGGREGATE $25,000,000 DEDUCTIBLE $ RETENTION $0 $ TH- A WORKERS COMPENSATION AND WC 9139459-03 09/30/09 09/30/10 X WC STATU- FIR EMPLOYERS'LIABILITY E.L.EACH ACCIDENT $ 1,000,000 E.L.DISEASE-EA EMPLOYEE $ 1,000,000 E.L.DISEASE-POLICY LIMIT $ 1,000,000 OTHER $ $ DESCRIPTION OF OPERATIONS/LOCATIONSfVEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS RE: Environmental Impact Report for Beach Boulevard/Edinger Avenue Corridor Study. See attached for additional wording. CERTIFICATE HOLDER ADDITIONAL INSURED;INSURER LETTER: CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION Huntington Beach, City of DATE THEREOF,THE ISSUING INSURER WILL L' XY4MAIL 90 DAYS WRITTEN Attn: Mr. Christopher Davis, Senior Administrativice Analys NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,0UrAAK=9XffX C9H=X 2000 Main Street XIXA8aG8�1t�XIXX#6J43� A&�4�� gXffi1� � gX ✓ij18iX xgmmRIDI&&XXXXXXXXXXXXXxxXXXXXXXXXXXXXXXXxxxxxxxxxxxxxxX Huntington Beach, CA 92648 AUTHORIZED REPRESENTATIVE /R�1'CI' USA �Ll&4 ACORD 25-S(7197) edornne O ACORD CORPORATION 1988 14357931 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25-S(7/97) p�/� /� �p DATE SUPPLEMENT TO CERTIFICATE OF INSURANCE 02/03/10 NAME OFINSURED: Post, Buckley, Schuh & Jernigan, Inc. d/b/a PBS&J Additional Insured on the General Liability & Auto Liability on a Primary & Non-Contributory basis, including completed operations "Where Required by Contract" (GL ONLY). General Liabiltiy Aggregate limit applies per Project Blanket Additional Insured Lessor/Loss Payee on the Auto Liability. Waiver of Subrogation on the General Liability Auto Liability, and Workers Compensation "Where Required by Contract". Umbrella follows form to the Additional Insureds on the General Liability. NOTICE OF CANCELLATION WORDING: SHOULD ANY OF THE DESCRIBED POLICIES ON THE CERTIFICATE BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL MAIL 30, 60 OR 90 DAYS WRITTEN NOTICE "WHERE REQUIRED BY CONTRACT" EXCEPT 10 DAYS NOTICE FOR NON-PAYMENT OF PREMIUM TO THE CERTIFICATE HOLDER NAMED ON THE ATTACHED CERTIFICATE. SUPP(10/00) CITY OF HUNTINGTON BEACH Professional Service Approval Form ff9 Xrc.905.P � Amendment # 1 1. Date Requested: December 16, 2009 2. Contract Number to be Amended: not assigned 3. Department: choose one Planning (initiating) , Public Works, Redevelopment Agency 4. Requested By: Chris Davis 5. Name of Consultant: PBS&J 6. Amount of Original/Prior Contract: $516,745 7. Additional Compensation Requested: $149,706 8. Original Commencement Date: December 26, 2007 9. Original Termination Date: December 25, 2010 10.Extended Date Requested: n/a 11.Reason for Contract Amendment: additional utilities analysis required 12.Are sufficient funds available to fund this contract? Yes ® No ❑ 13.Business Unit and Object Code where funds are budgeted: 10060201.69365 $67,256 30580101.69320 $32,450 50685201.69365 $20,000 5118 201.69365 $30,000 epartment Head Signature Director of Finance (or designee) Signature i De rtment Head S' na u e Department ead Signature RCA ROUTING SHEET INITIATING DEPARTMENT: Planning and Building SUBJECT: Amendment to Beach and Edinger EIR Contract COUNCIL MEETING DATE: March 1, 2010 MCA ATTi4CIinIIEfV1�S r STrATUS . Ordinance (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Resolution (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Tract Map, Location Map and/or other Exhibits Attached ❑ Not Applicable Contract/Agreement (w/exhibits if applicable) Attached (Signed in full by the City Attorney) Not Applicable ❑ Subleases, Third Party Agreements, etc. Attached ❑ (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Attached Not Applicable ❑ Fiscal Impact Statement (Unbudgeted, over $5,000) Attached ❑ Not Applicable Bonds (If applicable) Attached ❑ Not Applicable Staff Report (If applicable) Attached ❑ Not Applicable Commission, Board or Committee Report (If applicable) Attached ❑ Not Applicable Findings/Conditions for Approval and/or Denial Attached ❑ Not Applicable HQ Oo �O3 ,v�� ( �CGS ' �SPvL f � ... > REVIEVIIED '; v RETURNED FOR Q .DED= Administrative Staff ( ) ( ) Deputy City Administrator (initial) ( ) ( ) City Administrator (Initial) ( ) ( ) City Clerk ( ) EXPLANATION°FOR RETURN OF ITEM: —1p,W_Spqqe • RCA Author: M. Broeren/C.Davis City ®f Huntington Beach ' 2000 Main Street • Huntington Beach, CA 92648 OFFICE OF THE CITY CLERIC tr ; JOAN L. FLYNN CITY CLERK March 2, 2010 PBSU Attn: Terri Vitar 12301 Wilshire Blvd., Suite 430 Los Angeles, CA 90025 Dear Ms. Vitar: Enclosed for your records a copy of Amendment No. 1 to the agreement between the Redevelopment Agency of the City of Huntington Beach and PBSU for preparation of an Environmental Impact Report for the Beach Blvd/Edinger Corridor Study. Sincerely, Joan L. Flynn, CM City Clerk JF:pe Enclosure G:followup:agrmtltr Sister Cities: Anjo, Japan • Waitakere, New Zealand 1 Telephone:714536.5227 f ,�,ri.uvS • Council/Agency Meeting Held: o D Deferred/Continued to: 14 Approved ❑ Conditionally Approved ❑ Denied ��City�C rk' Signat e Council Meeting Date: 12/17/2007 Department I Number: PL07-36 CITY OF HUNTINGTON BEACH REQUEST FOR REDEVELOPMENT AGENCY ACTION SUBMITTED TO: HONORABLE CHAIRMAN A GENCY MEMBERS SUBMITTED BY: P ELOPE LBR T�FT, PA, EXECUTIVE DIRECTOR PREPARED BY: STANLEY SMALEWITZ, DEPUTY EXECUTIVE DIRECTOR SCOTT HESS, DIRECTOR OF PLANNIN(9�k SUBJECT: APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH PBS& J FOR AN ENVIRONMENTAL IMPACT REPORT FOR THE BEACH BOULEVARD/EDINGER AVENUE CORRIDOR STUDY; AUTHORIZATION OF AN APPROPRIATION OF $516,745 FROM REDEVELOPMENT AGENCY MERGED PROJECT AREA UNAPPROPRIATED FUNDS BALANCE TO THE REDEVELOPMENT AGENCY PROFESSIONAL SERVICES ACCOUNT Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: Transmitted for Redevelopment Agency consideration is a professional services agreement with PBS&J for preparation of an Environmental Impact Report (EIR) for the Beach Boulevard/Edinger Avenue Corridor Study. Funding Source: An appropriation of$516,745 from the Redevelopment Agency Merged Project Area Unapprorpriated Fund balance to account 30580101.69320, Redevelopment Agency Professional Services is being requested. Recommended Action: Motion to: 1. Approve the Professional Services Agreement between the City of Huntington Beach Redevelopment Agency and PBS&J in the amount of $516,745 for preparation of the Beach Boulevard/Edinger Avenue Corridor Study Environmental Impact Report and authorize the Chairman and Agency Clerk to execute the agreement. 2. Appropriate funds in the amount of $516,745 from the Redevelopment Agency Merged Capital Fund Account to account 30580101.69320 for the Professional Services Agreement. REQUEST FOR REDEVELOPMENT AGENCY ACTION MEETING DATE: 12/17/2007 DEPARTMENT ID NUMBER: PL07-36 Alternative Action(s): 1. "Deny the Professional Services Contract between the City and PBS&J." 2. "Continue the item and direct staff accordingly." Analysis: A. PROJECT BACKGROUND In September 2006, the City Council approved a professional service agreement with Freedman, Tung and Bottomley to prepare a corridor study for the Beach Boulevard/Edinger Avenue corridor. Work has been proceeding as anticipated on this project since approval of the agreement, with the 4th community meeting held on September 20th. Part of the effort that needs to be addressed is completion of environmental documentation and processing. B. CONSULTANT SELECTION PROCESS Staff solicited proposals from five qualified consultants for this project: - PBS&J (formerly EIP Associates) - Hogle Ireland - The Planning Corporation - BonTerra Consulting - PCR Services Corporation Staff distributed Requests for Proposals concurrently to these five consultants for three EIRs: Bella Terra Phase 11, the Ripcurl Project and the Beach Boulevard/Edinger Avenue Corridor Study. Each consultant had the options of submitting for all three, any combination of two or any singular project. PBS&J submitted for each of the three projects. For the Beach Boulevard/Edinger Corridor Study, Hogle Ireland was the only other vendor who submitted a proposal. Proposals were reviewed by staff from the Planning Department and Economic Development Department. Although Hogle Ireland submitted a proposal that was adequate, the PBS&J proposal was rated as superior by staff due to their high level of technical expertise and experience with the City of Huntington Beach. PBS&J (then EIP) prepared the Environmental Impact Report for Pacific City, the Strand, the Waterfront Grand Resort and Conference Center, the Newland Street Residential and the Northam Ranch House project. They are currently preparing the EIR for the proposed Senior Center as well. C. STAFF RECOMMENDATION: A Professional Services Contract between the City and PBS&J is necessary to prepare the required EIR. This contract will require an appropriation of funds by the Agency. -2- 11/28/2007 7:42 AM REQUEST FOR REDEVELOPMENT AGENCY ACTION MEETING DATE: 12/17/2007 DEPARTMENT ID NUMBER: PL07-36 Staff recommends the City Council approve the contract with PBS&J, in the amount of $516,745.00, and authorize the Chairperson and Agency Clerk to execute the documents. Strategic Plan Goal: Land Use. Establish the vision and create a land use plan for reuse of critical parcels (including Beach and Edinger corridors) so that the next phase of community investment and improvement at that location can begin. The Environmental Impact Report is a requisite step in the realization of the Beach and Edinger Corridor Specific Plan. Environmental Status: Projects over which public agencies exercise ministerial authority, such as this agreement contracting for preparation of environmental documentation, are categorically exempt from the California Environmental Quality Act pursuant to Section 15300.1. Attachment(s): ° . e - Number No. De ptioh 1. Professional Services Agreement with PBS&J 2. Fiscal Impact Statement RCA Authors: M. Broeren/C. Davis -3. 11/27/2007 9:56 AM ATTACHMENT # 1 PROFESSIONAL SERVICES CONTRACT BETWEEN THE REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH AND PBS&J FOR Preparation of an Environmental Impact Report for the Beach Boulevard/Edinger Avenue Corridor Study Table of Contents 1 Scope of Services.....................................................................................................1 2 Agency Staff Assistance..........................................................................................2 3 Term; Time of Performance.....................................................................................2 4 Compensation ..........................................................................................................2 5 Extra Work...............................................................................................................2 6 Method of Payment..................................................................................................3 7 Disposition of Plans, Estimates and Other Documents ...........................................3 8 Hold Harmless .........................................................................................................3 9 Professional Liability Insurance.............................................................................4 10 Certificate of Insurance............................................................................................5 11 Independent Contractor............................................................................................6 12 Termination of Agreement.......................................................................................6 13 Assignment and Delegation.....................................................................................6 14 Copyrights/Patents...................................................................................................7 15 Agency Employees and Officials.............................................................................7 16 Notices.........................................................................................7 17 Consent ....................................................................................................................8 18 Modification.............................................................................................................8 19 Section Headings .....................................................................................................8 20 Interpretation of this Agreement..............................................................................8 21 Duplicate Original....................................................................................................9 22 Immigration...............................................................................................................9 23 Legal Services Subcontracting Prohibited................................................................9 24 Attorney's Fees..........................................................................................................10 25 Survival.....................................................................................................................10 26 Governing Law.........................................................................................................10 27 Entirety......................................................................................................................10 jmp/contracts group/internatl sample/4/14/03 PROFESSIONAL SERVICES CONTRACT BETWEEN THE REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH AND PBS&J FOR Preparation of an Environmental Impact Report for the Beach Boulevard/Edinger Avenue Corridor Study ro THIS AGREEMENT ("Agreement") is made and entered into this day of 20 07-, by and between the Redevelopment Agency of the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "AGENCY," and PBS&J a Florida Corporation , hereinafter referred to as "CONSULTANT." WHEREAS, AGENCY desires to engage the services of a consultant to prepare an Environmental Impact Report for the ; and Beach Boulevard/Edinger Avenue Corridor Study Pursuant to documentation on file in the office of the Agency Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by AGENCY and CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A" which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the 'PROJECT." CONSULTANT hereby designates Terri Vitar who shall represent it and be its sole contact and agent in all consultations with AGENCY during the performance of this Agreement. agree/forms/agency profserv/4/14/03-A 1 2. AGENCY STAFF ASSISTANCE AGENCY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. 3. TERM; TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence as soon as practicable after the execution of this reeme t by AGENCY (the "Commencement Date"). This Agreement shall expire on unless sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than '16 7nnni-,.-, from the Commencement Date of this Agreement. These times may be extended with the written permission of AGENCY. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by AGENCY and CONSULTANT. 4. COMPENSATION In consideration of the performance of the services described herein, AGENCY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed Five Hundred Sixteen Thousand Dollars ($ 516,745.00 ) Seven Hundred Forty Five 5. EXTRA WORK In the event AGENCY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from AGENCY. agree/forms/agency profserv/4/14/03-A 2 Additional compensation for such extra work shall be allowed only if the prior written approval of AGENCY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "1B." 7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to AGENCY, and CONSULTANT shall turn these materials over to AGENCY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by AGENCY as it sees fit. 8. HOLD HARMLESS CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless AGENCY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of AGENCY. CONSULTANT will conduct all defense at its sole cost and expense and AGENCY shall agree/forms/agency profserv/4/14/03-A 3 approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to AGENCY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above- mentioned insurance shall not contain a self-insured retention, "deductible" or any other similar form of limitation on the required coverage except with the express written consent of AGENCY. A claims-made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify AGENCY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. agree/forms/agency profserv/4/14/03-A 4 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to AGENCY a certificate of insurance subject to approval of the Agency Counsel evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: A. provide the name and policy number of each carrier and policy; B. shall state that the policy is currently in force; and C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by AGENCY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. AGENCY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of AGENCY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and agree/forms/agency profserv/4/14/03-A 5 all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. AGENCY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by AGENCY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of AGENCY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of AGENCY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS AGENCY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. agree/forms/agency profserv/4/14/03-A 6 15. AGENCY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no AGENCY official nor any regular AGENCY employee in the work performed pursuant to this Agreement. No officer or employee of AGENCY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to AGENCY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. AGENCY and CONSULTANT may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail-return receipt requested: TO AGENCY: TO CONSULTANT: Redevelopment Agency of the City of PBS&J Huntington Beach ATTN:Christopher S. Davis ATTN- Terri Vitar 2000 Main Street 12301 Wilshire Boulevard, Suite 430 Huntington Beach, CA 92648 Los Angeles, CA 90025 17. CONSENT When AGENCY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. agree/forms/agency profserv/4/14/03-A 7 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement agree/forms/agency profserv/4/14/03-A 8 which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and AGENCY agree that AGENCY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the Agency Counsel is the exclusive legal counsel for AGENCY; and AGENCY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 24. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, agree/forms/agency profserv/4/14/03-A 9 each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the non-prevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. agree/forms/agency profserv/4/14/03-A 10 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized offices the day, month and year first above written. CONSULTANT, REDEVELOPMENT AGENCY OF THE PBS&J CITY OF HUNTINGTON BEACH, a a public body of the State of California INITIATED AND PP VED By: Deputy Execu ' e Director Todd 1.Ike rye ' nt name ITS: (circle one)Chairma President/ ice President APPROVED AS TO FORM: AND l�Agency Counsel 1 o� r By: �611QffL'1° REVIEWED AND APPROVED: SmeWr—print name ITS: (circle one ecreta Chief Financial Officer/Asst. Secretary—Treasurer Executive Direct' (only for contracts$50,000.00 and over) Chairperson Agency Clerk agree/forms/agency profserv/4/14/03-A 1 1 EXHIBIT "A" A. STATEMENT OF WORK: (Narrative of work to be performed) RBF Consulting will prepare an Environmental Impact Report for the Beach Boulevard/Edinger Avenue Corridor Study. B. CONSULTANT'S DUTIES AND RESPONSIBILITIES: 1. Participate in Project start-up activities. This includes attending a kick-off meeting with representatives from the City of Huntington Beach and other parties as requested. 2. Prepare Technical Studies. Technical studies include, but are not limited to, wet utilities,preliminary geotechnical evaluation and others studies as needed. 3. Prepare Initial Study/Notice of Preparation and Notice of Completion consistent with CEQA. 4. Peer Review of Applicant Prepared Technical Studies. 5. Prepare Administrative Draft of Environmental Impact Report that fully complies with CEQA and CEQA guidelines as well as all applicable guidance and procedures as established by the City of Huntington Beach. 6. Prepare Public Review Draft EIR and Notice of Completion, and Attend Public Information Meeting of the Draft EIR. 7. Prepare Administrative Final EIR and Mitigation Monitoring and Reporting Program. 8. Prepare Final EIR for Public Review, Attend Certification Hearing and File Notice of Determination. 9 Prepare Certification Documents. 10. Attend Project Meetings. 11. Project Management and General Coordination For additional information on the consultant's duties and responsibilities, please refer to the Scope of Work, which is attached for reference. C. CITY'S DUTIES AND RESPONSIBILITIES: 1. Consultant will perform as an extension of staff. 2. City will make timely payments as outlined in Exhibit`B." jmp/contracts group/exA/11/8/07 EXHIBIT "A" D. WORK PROGRAM/PROJECT SCHEDULE: Work will initiate upon notice to proceed by the City of Huntington Beach. It is anticipated that the Final EIR will be completed within one year of the kick-off. A target schedule is included for reference in the attached scope of work. The target schedule is an estimate; it is not a timetable for deliverables as many of the benchmarks are dependent upon factors that are unknown at this time. jmp/contracts group/exA/11/8/07 i f- O • Scope of Work Project Understanding Beach Boulevard, designated State Route 39, is a principal arterial street (City of Huntington Beach General Plan) and is the main path of travel through Huntington Beach from Interstate-405 (1-405) to the beach,a distance of approximately six miles. Beach Boulevard continues north of the City, traveling through the Cities of Westminster, Stanton, Buena Park, and even into the City of Azusa at the base of the San Gabriel Mountains,approximately 40 miles. Beach Boulevard supports numerous commercial, retail, institutional, residential, and other income- generating uses for the City and, in that regard, is a primary economic engine for the City. Some of the key income-generating uses include the Beach Boulevard of Cars, Bella Terra Regional Shopping Mall (which is being expanded to include its second phase of development), 5-Points Shopping Center, Wal- Mart,and the Hyatt Regency Resort and Spa. Edinger Avenue, which intersects Beach Boulevard near the 1-405, is a major east-west arterial. It is designated as a major arterial street according to the City's General Plan. The primary land uses along Edinger Avenue include the Bella Terra Regional Shopping Mall,various commercial "strip centers" and Goldenwest Community College.An active rail line bisects Edinger Avenue just east of Gothard Avenue. This rail line may be subject to a feasibility study to evaluate its potential for use as a commuter rail line using GoLocal funds. (Note: While the Request for Proposal indicates that the rail line is operated by Union Pacific(UP),our research indicated that Southern Pacific (SP) operates the rail line.Therefore,the SP rail line we reference in the Ripcurl proposal is intended to refer to the same UP rail line that is referenced in this proposal.) The Beach Boulevard/Edinger Avenue Corridor Study/Specific Plan project (Corridor Study) area extends along Beach Boulevard, from Pacific Coast Highway to Edinger Avenue, and along Edinger Avenue from Beach Boulevard westward to Goldenwest Street. Although new development along Beach Boulevard and Edinger Avenue has remained consistent with the City's General Plan and Zoning Code, the Corridor Study area has not realized an integrated vision. When the City updated its General Plan in 1996, which was authored, in part, by Mr. Woodie Tescher, who is now with EIP/PBS&J (and has been since 1997), there was discussion regarding Waxed-uses at key nodes along Beach Boulevard. Although this concept did not materialize, there has been renewed interest in these concepts, as well as enhancing the pedestrian experience by focusing on various design solutions. In fact, the recently proposed Bella Terra Phase II and Ripcurl projects, both of which are either along Edinger Avenue or within the Corridor Study area,are mixed-use in nature. In past years, the City has adopted Specific Plans for key areas within the City to maximize their unique assets by coordinated planning processes. The Downtown Specific Plan was intended to maximize the City's tourism potential and create a cultural magnet for residents and visitors alike. EIP/PBS&J has tiered from the Downtown Specific Plan for several of the projects we have completed for the City and Proposal to Prepare an Environmental Impact Report for 13 the Beach Boulevard/Edinger Avenue Corridor Study/Specific Plan EIR are very familiar with its contents. The Holly-Seacliff Specific Plan was adopted to address major residential development, and the McDonnell Centre Business Park Specific Plan was adopted to address development at the Boeing facility. The Crossings Specific Plan (Specific Plan No. 13) was adopted for the Bella Terra Regional Mall in 2000, and would be the applicable planning document for the recently proposed Bella Terra Phase II project. In 2000, the City retained a consultant to prepare a specific plan for the Edinger Corridor; however, the document was never subject to the public hearing process and was never adopted. More recently, in 2006, the City Council entered into a contract with another planning and architecture firm to perform a revitalization (or Corridor) study for the Beach Boulevard and Edinger Avenue corridors. As we understand, the project has been underway for about six months and while this Request for Proposal has been issued, indicating a readiness to prepare an environmental document for the Corridor Study, the City has informed us that substantive work on the environmental document would not commence for about four months. Due to the recent interest in development along Edinger Avenue,including completion of Phase I of the Bella Terra Mall and the recently proposed Phase I1 expansion of the Mall, as well as the Ripcurl project and perhaps others .(such.as the parcel that contains Buca di Beppo), it is clear that the Corridor'Study has significant incentive to continue to progress through to consideration by the Planning Commission and City Council. While the Ripcurl project is within the Corridor Study area, the Applicant for that project has decided to process the application independently. Phase II of the Bella Terra Mall is also being processing independently, although that project site is technically subject to the Crossing Specific Plan. The Corridor Study is intended to determine and implement a clear and comprehensive vision for growth and=change along Beach Boulevard and Edinger Avenue. The specific configuration that new public and private investment along the corridor will take will be determined by a planning process involving City officials, citizens, stakeholders, and City staff. Specifications to guide land use and development intensity, site layout, building design, site landscaping, and signage will be detailed in the Corridor Study. Land use and development standards will be drafted to replace pre-existing zoning regulations and to assist the community to more effectively attract investment and improve the evolving image and identify of the City along in these areas.Please note that while we are referring to the planning document as the"Corridor Study,"we do understand that it is a Specific Plan. To date, the city has held two community workshops as part of the Corridor Study. The first workshop provided an overview of the scope of work, the current planning and urban design issues facing the corridors,and the economic forces relevant to the study area.The second workshop presented an overall vision for the corridor that generally consisted of focusing on (1)residential uses along Beach Boulevard south of Ellis Avenue, (2) allowing mixed use with an emphasis on commercial and medical office along Beach Boulevard between Ellis Avenue and Warner Avenue, and (3) developing a town center concept along Beach Boulevard from Warner Avenue north to Edinger Avenue and along the entire length of Edinger Avenue, with an emphasis on residential and retail uses. In all cases, existing uses would be allowed to remain and expand.Additional community workshops will be held this year with the intent of finalizing the vision for the Corridor Study. 14 Proposal to Prepare an Environmental Impact Report for the Beach Boulevard/Edinger Avenue Corridor Study/Specific Plan EIR The City may decide to accelerate the planning process for Edinger Avenue, as opposed to Beach Boulevard, due to the significant and current interest in development opportunities in this area. In addition, the City may desire to seek consensus regarding traffic solutions for the Beach Boulevard/Edinger Avenue intersection since there is significant concern regarding its operation now and into the future. According to the City, approximately five parcels in the study area have detailed information regarding proposed development. Therefore, the EIR for the proposed project is expected to include both program-level analysis of the entire corridor area, and project-specific detail on a parcel level where the information is available. For example, shade-shadow analyses, geotechnical studies, and hazardous materials assessments can be completed on these specific parcels and included in the EIR for the entire corridor. While the planning process for Edinger Avenue and the Beach Boulevard/Edinger Avenue intersection may be accelerated, it is still expected that a single specific plan would be prepared, with the Beach Boulevard component of the specific plan containing less specific planning information. It is likely that the Specific Plan will result in changes to land use and development intensity and standards related to site layout,building design, and landscaping. It is expected that the standards for the streets themselves could change,which may have a bearing on circulation, pedestrian access, and traffic capacity. Caltrans will play a critical role in final specifications for Beach Boulevard, which is a State highway. It is expected that the specific plan boundary will terminate north of the City's existing Coastal Zone boundary, and, therefore, the plan would not be subject to review by the California Coastal Commission. It should also be noted that redevelopment is planned differently for various segments of the corridor. Those parcels below Ellis Avenue are anticipated to be redeveloped with residential uses; the segment between Ellis and Warner will be primarily medical office and office, with some retail and perhaps some residential,and the area north of Warner and including the Edinger segment is planned for more intensive mixed-use development. The northern segment is intended to act as a Town Center, or hub, providing a destination and live/work center for the City, with primarily retail and residential development. Project Approach The approach of the EIP/PBS&J Project Team is based on meeting the following objectives: ® Accurately reviewing and integrating the information prepared by City or its planning subconsultant into the environmental document ® Serving as a key element of the City's team to anticipate controversial issues, provide unbiased recommendations, devise solutions to potential impacts and/or other issues that may arise, and provide expert planning,policy,and environmental compliance consultation ® Committing senior management to the project to provide close coordination with,and accessibility- to, the City to ensure technical accuracy,document objectivity,and legal defensibility ® Complying with the California EnrrironmentalQualityAct(CEQA), the current CEQA Guidelines,as well as current case law,and serving as a public educator of CEQA and the CEQA process ® Complying with all unique City processing requirements ® Responding to all significant issues of concern raised by the various governmental agencies,private entities,individuals,and community-groups M Submitting all required deliverables within the mutually agreed upon time frames Proposal to Prepare an Environmental Impact Report for 15 the Beach Boulevard/Edinger Avenue Corridor Study/Specific Plan EIR It is assumed that a programmatic EIR will be completed for the proposed project given the nature of a Corridor Study and Specific Plan. Because of the varying uses proposed for different segments of the corridor, it is proposed that the analysis be similarly separated into three identified districts to follow the pattern of development that is anticipated by the City. This will ensure that the document is readable and provides information that is pertinent to the different mix of land uses proposed. However, development on several identified parcels within the study area can be described with more specificity, and for these, a project-level analysis will be appropriate. It will facilitate later environmental clearance if as much project-level analysis as possible is included in this document. Therefore,this document will be a "hybrid" EIR, including both a program-level analysis of the entire study area and more specific project-level analysis of certain parcels, where appropriate, to maximize the breadth of the EIR and include as much analysis as possible. It is assumed that this document would be used by developers to "tier from" as they propose individual development projects within the study area and begin preparation of environmental documents on those projects. As previously mentioned, it is assumed that more detail will likely be provided regarding the Edinger Avenue portion of the study area than the Beach Boulevard portion of the study area. Appropriate parcel-level analysis for certain issue areas will be included in the EIR for those specific development,projects that are known. Mitigation measures on both a program and project level will be included, as appropriate. Both will be evaluated in this EIR. Also, as a Specific Plan EIR that covers a significant portion of the City, and as a document that will evaluate changes in land uses, development intensities, and development standards, it is envisioned that this document would closely resemble a General Plan EIR, but in a more"hybrid" format,as it will contain project-specific analysis to the extent appropriate. Depending on the number of parcels for which detailed development is known, and the extent of the detail is known, two approaches for the format of the document can be utilized for maximum readability: (1) Analysis of the program-level impacts can be followed, threshold by threshold, by project-specific analysis that utilizes nomenclature particular to that project, or (2) the program-level can constitute Volume I of the EIR, followed by separate volumes outlining the project-specific analysis for each parcel for which development is known. If a large amount of information is known about the specific parcels, the latter approach would likely be preferable for readability and clarity. The format of the document can be determined at the time of the kickoff meeting for the overall project. EIP/PBS&J will take full responsibility for project initiation and organization, data compilation, impact assessment, development of mitigation measures, report compilation, monitoring and review for CEQA adequacy, attendance at public meetings and hearings,response to public comments, coordination of the internal Project Team,and preparation of a Mitigation Monitoring and Reporting Program. Report format and content will be in full compliance with CEQA (as amended through the date of submittal of the Draft EIR),the CEQA Guidelines (also as amended through the date of submittal of the Draft EIR), and the City's environmental guidelines and procedural requirements. General EIR organization will include a discussion of existing conditions, potential direct and indirect/secondary environmental impacts, and the recommendation of mitigation measures for each affected issue area.To present information in a concise and easily understood format, text will be supplemented with graphics, 16 Proposal to Prepare an Environmental Impact Report for the Beach Boulevard/Edinger Avenue Corridor Study/Specific Plan EIR ee� e • charts,maps and tables on 8'/2-by-11 white paper,unless a larger format is critical to the readability of the document. Work products will consist of professionally photocopied reports in comb bindings, which are printed on recycled paper. The majority of graphics, charts, and maps will be presented in black ink, although some color graphics may be included to help convey necessary information. All work products will be submitted in hard-copy format and on CD and will be prepared using Microsoft Word and other formats that are compatible with the City's software applications. All documents and plans shall be the property of the City of Huntington Beach. TASK 1 Participate in Project Startup Activities Subtask 1 A Attend Project Kick-Off Meeting EIP/PBS&J will attend one project kick-off meeting with representatives from the City of Huntington Beach and,most likely,Freedman,Tung&Bottomley. The purpose of the kick-off meeting is to compile the relevant background data and information; clearly define the proposed project for the purposes of the environmental analysis; begin to compile a list of cumulative projects; discuss the project schedule and important assumptions for achieving the schedule; identify all anticipated discretionary.actions; establish early communication among various project team members, as well as the protocols for ongoing communication; and to familiarize the EIP/PBS&J project team with the issues and concerns that the City determines to be important issues for analysis in the environmental document. It is assumed that this meeting will be critical for outlining the process for moving forward given that this is a large- scale planning process rather than an individual development project. In addition, the format of the document will be determined at the kickoff meeting. Based on the discussions and issues raised during the kick-off meeting, the EIP/PBS&J project management team will refine the scope of work, schedule, and budget,if necessary. List of Products ❑ Submit one (1) written request for additional information,if necessary ❑ Attendance at one (1)project kick-off meeting Task 2 Prepare Technical Studies This task will include the preparation of technical studies for the proposed project, as well as one optional technical study that would be included at the City's discretion. The REP requested technical studies for traffic, aesthetics, and utilities. However, a technical study for aesthetics is not necessary for preparation of the EIR. Due to the nature of the project, EIP/PBS&J considers the Specific Plan/Corridor Study to be the technical aesthetics study, as that document will contain all relevant policies and guidelines relating to future growth and design within the area. Therefore, we do not propose to prepare a separate technical aesthetics study. The traffic impact analysis will be performed by Austin-Foust Associates. EIP/PBS&J staff will prepare a geotechnical memorandum sufficient for CEQA The technical studies to be prepared in-house by EIP/PBS&J staff are wet utilities (including storm drain, water and sewer capacity analysis), and a preliminary geotechnical evaluation.The traffic,utilities, and geotechnical studies would be prepared on a Proposal to Prepare an Environmental Impact Report for 17 the Beach Boulevard/Edinger Avenue Corridor Study/Specific Plan EIR e•- a • programmatic level,and traffic and geotechnical analyses would be done for up to five parcels for which a site plan has been developed. For those parcels on which development is currently unknown, no analysis of site-specific conditions would be required or appropriate. For the remainder of the study area, we propose to have our in-house registered Professional Geologist prepare the Geology and Soils section of the EIR. In this section, he would analyze the general soils and seismic conditions of the area, but, more importantly, he would develop a framework and process for future (and specific) development projects to ensure that impacts would be less than significant. The building standards required by the Uniform Building Code, the California Building Code, as well as the City's Municipal Code and processing requirements, are typically more than sufficient to mitigate environmental impacts related to geology and soils. The last required technical study, a transportation/traffic impact analysis, would be prepared by Austin Foust Associates, Inc. (AFA). Because AFA was selected by the City to prepare the traffic report for the Corridor Study, they will have an intimate knowledge of the project area and will be able to provide an EIR traffic study for the project in an efficient manner as they already have information on the project. Their scope of work and budget is included in this proposal.The cost of the EIR traffic study reflects the fact that AFA will have existing information on the project. The information in the technical studies will be used for the preparation of the associated EIR sections. In addition, EIP/PBS&J and/or AFA will meet with the involved regulatory agencies, such as Caltrans, the South Coast Air Quality Management District, the Orange County Sanitation District, or the Orange County Flood Control District regarding the content and/or results of the technical studies. If necessary, the technical studies will be revised based upon the input and recommendations of the involved regulatory.agencies. The Project Manager or Deputy Project Manager will review each technical study prior to submission to the City to ensure that it accurately describes the project and meets the parameters set forth in the scope of work. Subtask 2A Prepare Traffic Technical Study The Traffic Technical Study will be prepared by Austin Foust Associates,Inc. (AFA).The traffic analysis will carry out both a short-range and long-range analysis of the proposed project. The short-range analysis will identify project impacts related to additional traffic on the surrounding area street system. The long-range analysis will focus on the difference between the existing conditions and entitlements, and the proposed project. For the short-range, a special interpolated version of the Huntington Beach Traffic Model (HBT Y1 will be prepared.This will enable the Specific Plan to be analyzed in a regional context for this time frame. It is anticipated that the analysis will include phasing scenarios as well as full buildout of the project land uses.This short-range analysis will provide the"ground to plan"analysis for EIR purposes,and show the impact of various stages of development of the Specific Plan. The long-range part of the analysis will compare the current General Plan land uses with those proposed by the proposed project (i.e., a "plan to plan" analysis). Year 2025 forecasts will be produced using the HBTM for a study area that is defined according to the potential impacts of the proposed changes. The 18 Proposal to Prepare an Environmental Impact Report for the Beach Boulevard/Edinger Avenue Corridor Study/Specific Plan EIR •e- • o analysis will use peak hour intersection forecasts for identifynng potential impacts and mitigation measures. 1. Existing Conditions An existing conditions section of the traffic report will be prepared using recent count data collected as part of the Citywide traffic count program. Some additional counts will be made at selected driveway locations in the immediate project vicinity(i.e.,Beach and Edinger). 2. Short-Range Analysis—The short-range analysis will compare the impacts of the Proposed Project in a short-range time frame.Background (No Project) conditions will be derived from an interim year version of the HBTM. The project trips will be added to the background conditions to show the stand-alone impacts of the project.As noted in the approach section,various stages of development will be analyzed in addition to full buildout. 3. Long-Range Analysis—The long-range analysis will compare existing General Plan land uses with the proposed project land uses. Traffic forecasts will be produced for the two sets of land use and trip generation inputs,and intersection capacity utilization (ICU)values derived for the intersections in the study area. 4. Mitigation Measures—Using the results from Tasks 2 and 3,an evaluation will be made of the current long-range transportation improvements that have been identified for buildout of the General Plan land uses.Where appropriate,changes will be proposed to that long-range plan. 5. Special Issues—This task will address special traffic issues with respect to the project. Of primary concern will be recommendations in the Specific Plan that might affect existing or future circulation.Also addressed will be access to various areas in the Plan.This access evaluation will be a generalized review to ensure that the project does not create any potential problems with respect to intersection operations. 6. Traffic Report/Meetings—A traffic report will be prepared describing the results of the traffic study. It will be prepared in a format suitable for information to be extracted for the EIR and will form a stand-alone appendix for the EIR.AFA Staff will attend up to four work sessions with the project team and up to two public hearings. This task will also allow for assistance in responding to comments on the EIR. In addition to the programmatic traffic analysis of the overall study area, AFA will also analyze traffic impacts of up to five individual parcels in the Specific Plan area. One of two options for preparing this analysis can be chosen_ Option 1 Include these analyses in the overall traffic report. In this option,the trip generation for each project would be tabulated and the traffic contribution to the intersections and roadway link in the study area would be estimated using the traffic model. This information would be used to show fair-share participation in the overall mitigation program for the Specific Plan. Each project would be discussed in a separate section of the report. Option 2 Prepare separate traffic studies. This would be a more comprehensive analysis, with each project being analyzed on a stand-alone basis. There would be cost savings for a common baseline analysis (existing and cumulative), but a separate short- range and long-range analysis would be carried out for each report. Five traffic reports would be prepared. Proposal to Prepare an Environmental Impact Report for 19 the Beach Boulevard/Edinger Avenue Corridor Study/Specific Plan EIR •o- o e Subtask 213 Prepare Wet Utilities Technical Study The Wet Utilities (sewer,water, and storm drain) Technical Study will focus on the adequacy of existing City and/or County systems to accommodate the proposed changes in land uses,as well as the increased densities. Importantly, as an engineering firm, EIP/PBS&J has registered Professional Engineers who would prepare this technical study in close coordination with our CEQA specialists, thereby capitalizing on the skills of engineers, planners, and scientists, without requiring the need for additional subconsultants. With respect to sewer, the technical study will address whether the sewage generated by the proposed project would exceed the wastewater treatment requirements of the Santa Ana Regional Water Quality Control Board. (In all cases, when we refer to the proposed project we are referring to the Corridor Study/Specific Plan, recognizing that it is not a single project but a planning program that proposes changes in land uses, an increase in development densities, and a change in development standards.) In addition, EIP/PBS&J would also coordinate with the City and the Orange County Sanitation District (OCSD) to ensure that the wastewater treatment provider has adequate capacity to serve the proposed project's projected demand,,in addition to the provider's existing commitments, at the two OCSD wastewater treatment plants that serve the City of Huntington.Beach by providing primary and secondary treatment. Similarly, the technical study will address whether the wastewater generated by the project would require the expansion of existing wastewater treatment facilities or the construction of new wastewater treatment facilities. If inadequate wastewater treatment is identified, measures to provide adequate wastewater treatment will be identified. In terms of storm drains, the Wet Utilities Technical Study will address whether implementation of the proposed project would exceed the capacity of existing or planned stormwater drainage systems, either immediately„,downstream or at a potentially constrained confluence of storm drains even further downstream through coordination with the City and the Orange County Flood Control District Environmental Management Agency. If inadequate storm drain capacity is identified, measures to eliminate impacts (such as the on-site detention,retention,and/or filtration) and/or upgrading the storm drain facilities will be identified.Water quality impacts would be addressed in the EIR. The provision of adequate water supply for this project will be accomplished through the preparation of a Water Supply Assessment,which is provided for the City's consideration. For each of those parcels in the study area on which specific development is currently known, a project- level analysis of each project's contribution to the program-level impact will be identified, and appropriate mitigation identified,if different from that described for the program. Subtask 2C Prepare Geotechnical Study for Identified Parcels An EIP/PBS&J California-registered Professional Geologists will prepare a Preliminary Geological Evaluation for up to five identified parcels in the study area. The report will be presented as a technical memorandum compiling and evaluating information about the surface soils (strength, permeability, erodability), the subsurface geological materials (support capability, expansion, compression), the seismic hazards (groundshaking, ground failure, liquefaction potential), and the mineral resource potential 20 Proposal to Prepare an Environmental Impact Report for the Beach Boulevard/Edinger Avenue Corridor Study/Specific Plan EIR MEMO 0 O • O (aggregates,metals,hydrocarbons). The following tasks will be included in the preparation of the report. • Review of readily available geologic maps,published literature,stereoscopic aerial photographs, in-house information, soil reports pertaining to the site vicinity and reports and/or plans provided by the client(if any). • Compilation of existing data about the subsurface conditions of geological materials, groundwater elevations,and the potential geological,hydrogeological,and seismic influences. • Site reconnaissance to document the existing soil and topographic conditions in the project study area- one of EIP/PBS&J's California-registered Professional Geologists will perform the field inspection-no laboratory testing, subsurface exploration,drilling,trenching,or similar site- disturbing activities will be undertaken by EIP/PBS&J staff. ■ Description of the general soils/geologic conditions,seismic hazards,and mineral resources occurrences in the project study area. • Evaluation of these conditions,hazards, and occurrences potential effects on or from the project design. ■ Preparation of a Preliminary Geological Evaluation Technical Memorandum presenting the results of the data review and conclusions about the soils/geologic/seismic/mineral aspects of the project site. • Recommendations regarding the project's conceptual design and construction. At the very least, the following sources will be reviewed for technical content. These materials and the project applicant's technical reports normally serve as the basis for describing the local and regional setting, for analyzing the potential impacts,and for developing mitigation measures,if needed. • Probabilistic Seismic Hazard Assessment for the State of California, CGS,2002 (revised April 2003). ■ Fault-Rupture Hazard Zones in California,CGS Special Publication 42,1997 (revised 2003) • Mineral Land Classification of PCC aggregate in Ventura,Los Angeles,and Orange Counties, California,CGS Open-File Report 94-14,Part II (1994). • Soil Survey of Orange County,California,plus available online updates. • City of Huntington Beach General Plan Environmental Hazards Element(1996)plus available updates. • Other relevant maps and technical studies prepared by the California Geological Survey and the United States Geological Survey. Proposal to Prepare an Environmental Impact Report for 21 the Beach Boulevard/Edinger Avenue Corridor Study/Specific Plan EIR •e- a s While the preliminary geotechnical studies would be adequate for CEQA purposes, it is assumed that detailed geotechnical reports would still be required for the five sites prior to development. Such requirements will be included as mitigation measures. Optional Task Subtask 2D Prepare Water Supply Assessment (WSA) Senate Bill (SB) 610 and its companion legislation SB 221 were passed into law in 2001 and amended by Water Code Sections 10631, 10656, 10910, 10911, 10912, and 10915 to repeal Section 10913f and to add and repeal Section 10657. These laws reflect the growing awareness of the need to incorporate water supply and demand analysis at the earliest possible stage in the land use planning process. As a result of the enactment of SB 610, WSAs must be furnished to local governments for inclusion in any environmental documentation for projects meeting specified requirements under Section 10912(a)of the Water Code and subject to CEQA, such as a project with 500 or more dwelling units or a shopping center or business establishment employing more than 1,000 persons or having more than 500,000 square feet of floor space. However, more generally, Section 10910(b) of the Water Code requires that when a City or County determines an EIR, negative declaration, or mitigated negative declaration is required for any project subject to the California EnvironmentalQualioAct, the City or County shall identify the water supplier that will provide water for the project and shall prepare a Water Supply Assessment to ensure The foundational purpose of SB 610 and SB 221 are to improve the linkage between available water supplies and local land use decisions. In addition, and as specifically set forth in SB 610, the proposed project would likely result in the demand in the amount of water equivalent to,or greater than, the amount of water required by a 500 dwelling unit project. For all of these reasons, we propose the preparation of a Water Supply Assessment. The City of Huntington Beach's water utility is the water agency to serve the proposed project. The City is a member agency of the Municipal Water District of Orange County,which provides"imported"water from the Colorado River and the State Water Project via the Metropolitan Water District of Southern California.The Orange County Water District manages the groundwater for the basin which provides 64 percent of the City's water through city-owned and operated wells. EIP/PBS&J can provide water supply planning assistance in compliance with the requirements of SB 610. Water supply planning under SB 610 requires reviewing and identifying adequate available water supplies necessary to meet the demand generated by the project, as well as the cumulative demand over the next 20 years, under a range of water conditions. Tasks within this effort include such issues as (1) analysis of past, current, and projected future water demand; (2)past, current, and projected water supply; (3) consideration of variability in demand and supply figures based upon hydrologic conditions; and (4) identification.of potential water shortages based. If it is determined that there are insufficient supplies to meet demand over the next 20 years, the lead agency is responsible for identifying the source of the required supplies. Finally, according to the requirements of SB 610, if groundwater is a source of supply, there must be a description of the condition of the basin. In addition, if groundwater is identified as a possible source, 22 Proposal to Prepare an Environmental Impact Report for the Beach Boulevard/Edinger Avenue Corridor Study/Specific Plan EIR Section 10910(f) of the Water Code also applies, as such, a description of the groundwater basin or basins from which the proposed project will be supplied must be included in the WSA. This includes an analysis of the amount and location of past and current groundwater pumping,as well as the amount and location of groundwater projected to be pumped to meet the future water demand associated with the proposed project, as well as the projected cumulative demand, based on "information that is reasonably available, including, but not limited to, historic use records." The proposed project will increase the demand for water supplies within the service area. As part of this optional task,EIP/PBS&J will prepare an Administrative Draft WSA for City staff review and comment. The Administrative Draft WSA will be prepared consistent with the requirements of SB 610. EIP will review existing materials and conduct the appropriate supply and demand analysis. Included in this task are the following sub-tasks: ■ Determine available water supplies for the region and service areas and summarize this information according to the source of the supply. This information will include an observation of trends and reliance on estimated vs.verified water usage from all of the City's sources. ■ Determine what the future demand will be in the service area in terms of number and types.of connections, as well as the expected demand per class of connection. Develop an analysis of: projected water supplies over the next 20 years. This analysis will include consideration of source water reliability in terms of water quality, as well as availability during wet,normal,and dry years,as well as multiple dry years. This analysis will include a discussion of water supplies that meet the requirements under the guidelines of SB 610. ■ Identify reasonable alternative sources of water (if available) to meet any recognized shortfalls between projected supply and demand, as well as a description of recommended future studies or actions needed to identify and/or acquire additional water. ■ Determine the number and types of water service connections associated with the proposed project, as well as the additional demand generated within the City's local service area,and allocate water demand to various types of service connections. ■ Carry the demand analysis out for a projected 20-year period in 5-year increments beginning in 2005 through 2030,and present this information in a tabular format. ■ Conduct an assessment of the potential demand versus the available supplies as identified in the above tasks and present this information in the form of a technical study. Based on one consolidated set of comments from reviewers on the Administrative Draft WSA, EIP/PBS&J will incorporate any corrections and/or modifications and prepare a Draft version of the WSA. It is assumed that any comments on the Draft version will be editorial and no new analysis will be required. Based on one consolidated set of comments from the City staff on the Draft, EIP/PBS&J will prepare the Draft WSA and draft findings for delivery to City staff for review. Based on one consolidated set of final comments from City staff on the Draft WSA, EIP/PBS&J will incorporate any corrections and modifications and prepare a Final WSA for review prior to publication. It is assumed that any comments on the Final WSA will be editorial and no new analysis will be required. Based on one consolidated set of comments from the City,EIP/PBS&J will prepare the Final WSA.The Final WSA will be provided to the City for adoption. It is expected that the information contained in the Proposal to Prepare an Environmental Impact Report for 23 the Beach Boulevard/Edinger Avenue Corridor Study/Specific Plan OR e•- • a draft WSA will also be available for use in the CEQA review process and the Final WSA will be appended to the DEIR. If it becomes necessary to explore potential water supply alternatives not currently within the Agency's supply portfolio to meet the demand generated by the project and other projects in the area in the future, this will be considered beyond this proposed scope of work. If additional data collection, monitoring or other hydrologic information is required, including the drilling of groundwater monitoring wells and creation of a test-pumping program, it will also be considered outside of this scope of this proposal.The WSA will cover all development in the study area,and, therefore,will be applicable on a project level for those parcels on which specific development has been identified. List of Products ❑ Five (5) Administrative Draft bound hardcopies of all Technical Studies ❑ Five (5) Final bound hardcopies of all Technical Studies TASK 3 Prepare Initial Study/Notice of Preparation and Notice of Completion', and Attend Scoping Meeting Subtask 3A Prepare Initial Study/Notice of Preparation and Notice of Completion EIP/PBS&J will prepare an Initial Study/Notice of Preparation (IS/NOP) and Notice of Completion (NOC) for the proposed project that is consistent with the procedural and substantive provisions of Sections 15063 and 15082 and Appendices C, G,and I of the California EnzironmentalQaalitt Act(CEQA) Guidelines. (In recent past, an IS/NOP must now also be accompanied with a Notice of Completion, instead of a Notice of Availability,much like distribution of a Draft EIR.) It is assumed that EIP/PBS&J will distribute the NOC to appropriate County, State, and Federal agencies through the Office of Planning and Research and will provide a list to the City. It is assumed that the City would be responsible for distribution of the NOC to area property owners and organizations within the City, as well as publication in a local newspaper and transmittal of the NOC to the County of Orange. The Initial Study will be prepared in conformance with the City's Initial Study checklist format (the "Environmental Assessment Form'). Based upon review and comment by the City, EIP/PBS&J will revise the IS/NOP, as appropriate. EIP/PBS&J will distribute the IS/NOP to responsible agencies, trustee agencies, the Office of Planning and Research (OPR) and any other interested parties. It is assumed that the IS/NOP will narrow the focus of the environmental issues addressed in the EIR, if only to eliminate agricultural and mineral resources. It is assumed that the City will distribute the IS/NOP to area property owners and residents. During the public review period of the IS/NOP, EIP/PBS&J will begin preparation of the EIR in order to reduce the overall project schedule. Note:A Notice of Availability is no longer required.Instead,the Notice of Completion is used for the transmittal of all environmental documents. 24 Proposal to Prepare an Environmental Impact Report for the Beach Boulevard/Edinger Avenue corridor Study/Specific Plan EIR eo- e e Subtask 313 Attend Scoping Meeting EIP/PBS&J will attend a Scoping Meeting for the proposed project. It is assumed that the City of Huntington Beach would coordinate and facilitate the Scoping Meeting (along with Freedman, Tung& Bottomley) and that oversized presentation materials describing or illustrating the project will be provided by the City or its subconsultant. EIP/PBS&J would provide relevant meeting handouts, including the IS/NOP, a CEQA Process flowchart, the purpose of the Scoping Meeting, and a sign-in sheet. EIP/PBS&J would also take detailed notes regarding the issues raised by commenting individuals that should be addressed in the Draft EIR. In addition, EIP/PBS&J would be available to present the purpose of the Scoping Meeting,provide an overview of the CEQA process,and answer questions raised by the public regarding the CEQA process and/or general questions regarding technical and analytic methods. EIP/PBS&J's primary role in the Scoping Meeting is to solicit and/or record public input regarding the scope and content of the Draft EIR. Ms. Vitar would be available to attend all public meetings and provide all necessary public presentations, unless another individual is approved by City staff. EIP/PBS&J will prepare a memorandum summarizing the key environmental issues of public concern that were raised at the Scoping Meeting.After completion of the scoping process and receipt of IS/NOP comments, EIP/PBS&J will identify issues for which no significant impacts will occur (described as Effects Found Not to Be Significant) and identify potentially significant impacts that will require further evaluation in the EIR. List of Products ❑ Five (5)Administrative Draft copies of the Draft IS/NOP ❑ One (1)Administrative Draft copy of the Notice of Completion or City review ❑ Seventy-five (75) copies of the Final IS/NOP ❑ One (1) copy of the IS/NOP on CD-ROM, formatted in Microsoft Word and Portable Document format(PDF). The PDF shall be indexed and searchable by chapter. ❑ One (1) Final copy of the Notice of Completion ❑ Attend one (1) EIR Scoping Meeting by EIP/PBS&J's Project Manager and Deputy Project Manager ❑ Fifteen(15) copies of a memorandum outlining issues raised during the EIR Scoping Meeting. TASK 4 Peer Review of Applicant-Prepared Technical Studies Subtask 4A Prepare Review of Applicant-Prepared Technical Studies We have included this task to provide a similar format as for the Ripcurl and Bella Terra Phase II proposals.However,because there is no Applicant for this project,and we are not aware of any technical reports being prepared either by the City or Freedman, Tung & Bottomley, it is assumed that EIP/PBS&)will not need to expend any effort on this task.Accordingly,we have not assigned budget to this task. Proposal to Prepare an Environmental Impact Report for 25 the Beach Boulevard/Edinger Avenue Corridor Study/Specific Plan EIR TASK 5 Prepare Administrative ®raft EIR Subfask 5A Prepare Administrative Draff EIR The objective of this task is to prepare a comprehensive,accurate,and objective project-level EIR for the proposed project that fully complies with CEQA and the CEQA Guidelines (both as amended throughout submittal of the Draft EIR) and all applicable guidance and procedures established by the City of Huntington Beach for the purpose of environmental review. The main purpose of the Draft EIR will be to thoroughly and accurately analyze the environmental impacts of the proposed project. The document will be as free as possible of jargon so that the information it contains is accessible to the City and the public. The methodology and criteria used for determining the impacts of the project will be clearly and explicitly described in each section of the EIR, including any assumptions,models,or modeling techniques used in the analysis. The Draft EIR will include the following sections: ® Contents ® Introduction ® Executive summary,including a comprehensive summary table of impacts and mitigation measures, areas of controversy,issues to be resolved,and a surnrnary discussion of the proposed project and its alternatives ® Project Description,including project objectives,purpose and need,project location,project characteristics,scope of project,project alternatives,and required approvals ® Introduction to the Analysis ® Environmental Analysis'" > Environmental Setting > Regulatory Framework(applicable federal,State,local,plans,policies,and standards) > Thresholds of Significance > Project Environmental Impacts (short-term,long-term,direct,and indirect) > Mitigation Measures (for potentially significant environmental issues) > Level of Significance After Mitigation > Cumulative Environmental Impacts (short-term,long-term,direct,and indirect) ® Alternatives ie Long-Term Implications (including growth-inducing impacts,a summary of project-related and cumulative significant unavoidable impacts,and significant irreversible environmental changes or commitments of resources) ■ List of EIR Preparers ® References ■ Technical Appendices The scope of work for each of the environmental issue areas is further described below with an emphasis on unique and/or important components of the environmental analysis. In order to ensure a common 2 The analysis will be presented in a format agreed-upon by the City and EIP/PBS&J to include both program-and project- level analyses. 26 Proposal to Prepare an Environmental Impact Report for the Beach Boulevard/Edinger Avenue Corridor Study/Specific Plan EIR understanding of the scope and content of the EIR, EIP/PBS&J will prepare a comprehensive list of each of the thresholds that would be evaluated in the EIR, as well as every impact statement that would be addressed to respond to each of the thresholds for review and approval by the project team prior to beginning work on the EIR (some thresholds may contain more than one impact statement). Also, if a CEQA threshold (or issue) can be adequately addressed in the IS/NOP, rather than a more detailed analysis in the EIR,it is specifically identified in the following scope of work. It is assumed that the preferred land use scenario, as well as any other key features of the Specific Plan, would be available at (or near) the beginning of work on the EIR such that an accurate, finite, and stable Project Description could be prepared prior to beginning substantial work on the EIR. This approach has proven to result in the most expeditious preparation and processing of an EIR. It is also assumed that the City would provide GIS graphics (in a JPEG format).that provide a vicinity map, General Plan land use map, zoning map, assessors parcel map,aerial photography,and existing utilities map (excluding storm drains). All other graphic exhibits and handouts necessary for meetings, study sessions, and/or public hearings regarding the environmental document would be provided by EIP/PBS&j, with the exception of oversized illustrations of the proposed project or the Corridor Study area, which are typically provided by the Applicant. Aesthetics Aesthetics (defined as any element, or group of elements, that embodies a sense of beauty), views, daytime glare, and nighttime illumination are related elements in the visual environment. Visual impacts of a project include the provision of objective visual resources (such as project design elements) and the subjective viewer response to those changes in the visual environment. The proposed project could convert existing low-scale uses to different uses and/or more dense uses, which could represent a change in the existing visual character of the project site. (In all cases,when we are referring to the project site, we mean the Corridor Study area, which includes both the Beach Boulevard and Edinger Avenue corridors.) The EIR will provide a description of views of the site, supplemented by photographs, and would qualitatively describe the types of changes that could occur with respect to visual resources. EIP/PBS&J will analyze whether implementation of the proposed project would substantially degrade the existing visual character or quality of the Corridor Study area or its surroundings due to height, bulk, massing, or architectural style or building materials; location in a visually prominent area (which could occur in areas closer to the beach); degradation or enhancement of the visual unity of the area; or degradation or enhancement of views from roadways or adjacent uses. Scenic vistas, if any,will be described and the project's impacts to scenic vistas will be analyzed. Worth noting, no State-designated scenic highways or scenic corridors are located within the project site, according to the California Department of Transportation (Caltrans). However, Beach Boulevard is considered a primary entry into the City, according to the City's General Plan, and the Beach Boulevard/Edinger Avenue intersection (due to the Huntington Center, and now the Bella Terra Regional Mall) is considered an internal node for the City, along with the 5 Points Shopping Center, to name just one other. Importantly, the aesthetics section must evaluate primary entrances to the City, destination nodes within the City, and the visual interaction between each of these, as well as other. Proposal to Prepare an Environmental Impact Report for 27 the Beach Boulevard/Edinger Avenue Corridor Study/Specific Plan EIR portions of the Corridors. Along with sensible land use relationships, the EIR (and the Specific Plan) must address visual relationships. Existing sources of light and glare will also be described. The EIR will analyze whether the proposed project would create a new source of substantial light or glare that would adversely affect day or nighttime views in the area. EIP/PBS&J will evaluate changes in ambient lighting levels, including hot spots and spillover onto adjacent areas. Substantial light can be caused by lighting to illuminate signage or architectural features,and nighttime lighting for security purposes,either with respect to pedestrian safety or the safety of commercial inventory,and substantial glare can be caused by reflective building materials. Additionally,based on our discussions with the City, a commuter rail line may be added in the future to the Southern Pacific Railway,which intersects Edinger Avenue and is located just east of the proposed Ripcurl project and just west of the proposed Bella Terra Phase II project. While the impact of existing trains or potential commuter trains would be evaluated in the Ripcurl EIR, the EIR could consider the potential impact of a train station in the area,if that is deemed to be a possibility. Because this is a programmatic document, it is assumed that visual simulations would not be prepared. However, we will include relevant illustrations from the Specific Plan that show the intended urban design of the Corridor.Study area to supplement the text of the EIR. The proposed project could represent a substantial increase in height as compared to existing development along the Corridors, which could increase shade and shadow effects to nearby light- sensitive receptors. A project-level shade/shadow analysis for all parcels in the study area for which specific development is known will be performed (up to five parcels). Anticipated building elevations and footprints will be provided to EIP/PBS&J for each development site. Existing nearby shadow-sensitive uses, which are defined as land uses where sunlight is important to function, physical comfort, or commerce,would be identified, and impacts to those uses would be identified. EIP/PBS&J will develop a shade/shadow diagram for two solstices and two equinoxes at 9:00 A.M.,noon,3:00 P.M.,and 6:00 P.m. Agricultural Resources It is expected that agricultural resources would be"scoped out"in the IS/NOP for the proposed project. Neither the Beach Boulevard nor Edinger Avenue corridors have been utilized for agriculture purposes since the turn of the century, and we are not aware of any portions of the Corridor Study area that are currently designated as prime farmland, farmland of statewide importance, unique farmland, or local importance, or not subject to a Villiamson Act contract, based on our review of the General Plan and other relevant documents, including a review of aerial photographs of the Corridors. While programmatic documents typically address every impact, there is no requirement to do so if there are no impacts. Air Quality The City of Huntington Beach is located in the South Coast Air Basin and is within the jurisdiction of the South Coast Air Quality Management District (SCAQMD). The air pollutants of greatest concern in the South Coast Air Basin are ozone,NOx,CO,PM,,,,and PM,;. 28 Proposal to Prepare an Environmental Impact Report for the Beach Boulevard/Edinger Avenue Corridor Study/Specific Plan EIR e e- e • The Air Quality section will provide an introductory discussion of the air pollutants of concern in the region, summarize local and regional air quality, describe pertinent characteristics of the air basin, and provide an overview of the physical conditions affecting pollutant buildup and dispersion in the City and/or basin.The setting will also discuss the sources,types,and health effects of air pollutants. Local carbon monoxide (CO) concentrations will be modeled at up to thirty intersections to be selected in coordination with the City of Huntington Beach and Austin Foust Associates. Local CO impacts associated with project traffic will be predicted using the CALINE-4 program and compliant with the recommendations of the CALTRANS Carbon Monoxide Protocol (Revised December 1997). The CALINE-4 computer dispersion model will be applied to the thirty intersections most affected by project traffic,and nearby proximity to sensitive receptors. The Air Quality section will also evaluate potential air quality impacts of project-related construction activities. The maximum expected equipment to be in use during each phase of construction will be used to quantify maximum daily emissions. Emissions will be compared to the thresholds of significance presented in the SCAQIVID Handbook. Mitigation measures for construction-related particulates will follow guidance from the SCAQMD CEQA Handbook. ISCST3 dispersion modeling will be performed for construction of the proposed project using the BEEST (Bee-Line Software version 9.50) dispersion model,because the project site encompasses 15.86 acres (for projects less than 5 acres,an LST screening analysis would apply). The regional criteria pollutant analysis will examine vehicular and stationary sources associated with operation of the proposed project. Based on estimated vehicle trips, vehicular emissions of carbon monoxide, ozone precursors (reactive organic gases and oxides of nitrogen), and small particulate matter (PM,o) will be predicted and quantified using EMFAC 2007 emission factors and the California Air Resources Boards URBEMIS 2007 software,which will then be compared to the SCAQMD significance thresholds to determine whether the proposed project would violate a State or federal air quality standard or contribute substantially to an existing or projected air quality violation.The criteria pollutant emissions from future stationary sources (such as HVAC equipment) will also be estimated in the same manner. The SCAQMD's regulatory structure to evaluate and offset these emissions will be described. The Air Quality Technical Study will also qualitatively evaluate the potential exposure of sensitive receptors to substantial pollutant concentrations where the project may cause emissions of identified pollutants in excess of the pounds per day or tons per quarter standards established by the SCAQMD. Mitigation measures-,vill be identified for potentially significant impacts,and their effectiveness will be quantified to the extent feasible. Potential conflicts with or potential to obstruct implementation of the applicable air quality plan where it may cause or contribute to emission of identified air pollutants in excess of levels stated in the plan or where it may fail to implement a remedial or mitigation measure required under the plan will be analyzed. In addition, global warming (or climate change) will be addressed using a methodology that will be developed in close coordination with the City of Huntington Beach, recognizing that the state of art for this issue is rapidly changing and we must be compliant with the currently acceptable methodologies for analysis, and we must also be aware of the precedent-setting nature of this analysis for future environmental documents. That said, based upon guidance from the South Coast Air Quality Proposal to Prepare an Environmental Impact Report for 29 the Beach Boulevard/Edinger Avenue Corridor Study/Specific Plan EIR Management District at a greenhouse gas meeting on July 18, 2007, at a minimum, the environmental document must (1) estimate the greenhouse gas emissions for the proposed project, (2) establish a link between the project's greenhouse gas emissions and potential impacts, (3) identify mitigation measures that would apply to the proposed project as published by the California Climate Action Team, and (4) make a significance determination. The SCAQMD went on to suggest it was better to make a significant and unavoidable impact determination in order to avoid potential problems associated with a less than significant ("drop in the bucket") determination; however, most of the analyses the SCAQMD has seen have identified less-than-significant impacts.Additional guidance with respect to global warming (or climate change) has been published in a "white paper" by the Association of Environmental Professional entitled Alternative Approaches to Analyze Greenhouse Gas Emissions and Global Climate Change iyr CEQA Documents (Revised Draft, April 27, 2007). Other useful guidance is also provided in Greenhouse Gas Emissions and Climate Change. CEQA Catches up with Science, Celebrities, and Product Placement (California Land Use Law and Policy Reporter,June 2007). EIPJPBS&J has already prepared several global warming analyses based on this guidance and would be able to do so for the proposed project. The cumulative net increase of criteria pollutants for which the project region is in non-attainment will be analyzed to determine if the project emissions; considered cumulatively,will increase the level of any criteria pollutant above the existing ambient level. The air quality analysis, along with the rest of the environmental document,will be based on a proposed land use scenario developed as part of the Corridor Study. In addition, a project-level analysis will be made for up to five parcels on which a specific development type and envelope is known. Biological Resources The project site has been fully disturbed as the result of previous development activities and consists primarily of hardscape areas with some vacant parcels, both of which contain only limited ornamental trees and non-native grasses. No native vegetation exists, and no sensitive species or habitats are located on site, based on our review of the California Natural Diversity Database and the City of Huntington Beach General Plan. There are wetlands adjacent to the southern boundary of the study area that will be analyzed for potential impacts from redevelopment along the southern portion of the corridor. Because there are ornamental trees that could be directly or indirectly affected by construction activities, and they could provide suitable habitat for nesting migratory birds, notwithstanding the ample habitat located at the Bolsa Chica wetlands and in nearby Central Park, the EIR will provide a framework and process for future (and specific) development projects to ensure that impacts would be less than significant, such as preconstruction surveys for nesting migratory birds. Cultural Resources According to the City's General Plan, the only local or National Register landmark along the Corridor Study area is the Newland House, which is located on Beach Boulevard between Adams Avenue and Yorktown Avenue. It is unlikely that the Corridor Study would propose any land use or zoning change to site of this historic structure such that new development could occur. However, there may be other structures within the Corridor Study area that could be protected resources, even if they are not 30 Proposal to Prepare an Environmental Impact Report for the Beach Boulevard/Edinger Avenue Corridor Study/Specific Plan OR specifically identified on the City's General Plan. As mentioned in the project team member's biographies, we will have an in-house architectural historian that can evaluate the structures within the Corridor Study area in detail, and determine which sites should be subject to further review if, or when, specific development is proposed. In addition, our in-house architectural historian would also establish the framework and process for future (and specific) development projects. Unlike for biological resources and geology and soils,where we can fairly certainly determine that impacts could be reduced to a less-than-significant level with the proper mitigation framework given the regulatory and urban context of the Corridor Study area,impacts to cultural resources can less certainly be determined. Because there is the potential to discover buried cultural resources (paleontological, archaeological, or human remains), which is the same for nearly any site in Southern California, particularly if subsurface project elements are proposed (i.e., subterranean parking garage, load-bearing structures), EIP/PBS&J will conduct a records check through the South Central Coastal Information Center at California State University, Fullerton and the County of Los Angeles Museum of Natural History (or the San Diego Natural History Museum, depending on who has the best records for paleontological resources) to determine whether there are known subsurface resources within the Corridor Study area. If there are known (or recorded) subsurface resources at the project site based upon this inquiry,we would provide a mitigation framework to address these resources through a cultural resources recovery program if, or when, specific development is proposed. However, in most cases, there are no recorded subsurface cultural resources, and all protection of subsurface cultural resources occurs during the construction process. In this case, we would use standard industry practice to identify a comprehensive set of construction-related mitigation measures that would reduce this impact to a less-than-significant level, much like for biological resources and geology and soils (and unlike historic cultural resources) Geology/ and Soils We have not included the preparation of a programmatic geotechnical study for the entire study area, as noted above, and, therefore,no analysis of site-specific conditions would be required or appropriate. For the overall study area, we propose to have our in-house registered Professional Geologist prepare the Geology and Soils section of the EIR. In this section, he would analyze the general soils and seismic conditions of the area,but,more importantly,he would develop a framework and process for future (and specific) development projects to ensure that impacts would be less than significant. The building standards required by the Uniform Building Code, the California Building Code, as well as the City's Municipal Code and processing requirements, are typically more than sufficient to mitigate environmental impacts related to geology and soils. For up to five parcels within the study area on which specific development is proposed or known, the Preliminary Geotechnical Study will analyze potential impacts and address these impacts on a project-specific level, along with any additional mitigation measures that may be required. EIP/PBS&J's in-house registered Professional Geologist will compile and review readily available geologic and/or soils maps, published literature, stereoscopic aerial photographs, and information, reports, and/or plans with information regarding geology and/or soils provided by the City. Because the project site.is primarily developed, a site reconnaissance is not anticipated to reveal any significant information relative to surface and subsurface geologic conditions; nonetheless, a windshield survey will Proposal to Prepare an Environmental Impact Report for 31 the Beach Boulevard/Edinger Avenue Corridor Study/Specific Plan EIR oa- o aINEEMENNEMMMMMEM be conducted to provide a complete geotechnicai study. This scope of services does not include primary data collection,such as subsurface exploration or laboratory testing. The geology and soils section of the EIR will report the type and magnitude of seismic activity typical in this portion of Orange County, including the location of the nearest earthquake fault. The Newport- Inglewood fault zone travels through the City of Huntington Beach near the coast, as do several other inactive faults, such as the Bolsa-Fairview Fault, the Yorktown Avenue Fault, the Adams Avenue Fault, and the Indianapolis Avenue Fault, roughly from Ellis Avenue towards the beach. Using available information, the geology and soils section will include a clear map of active and inactive faults within the Corridor Study area to use for future projects. Similarly, the EIR will provide a map of soil types, potentially unstable soils (such as slopes or liquefiable soils.), and locations of near surface water (or groundwater), using (as a starting point) the map provided in the City's General Plan and updating, as necessary,to be more user friendly and better reflect existing conditions in 2007. Using the maps produced, the suitability of the Corridor Study area for increased development will also be identified and discussed,particularly as they may present potential risks to future occupants. Based on the information collected; the general soils and geologic conditions that could affect future development will be discussed, and potential impacts will be identified. Because the depth to groundwater could be as little as five feet, according to the City of Huntington Beach's General Plan, the EIR will also identify mitigation measures to address groundwater dewatering (during construction and/or operation). Standard construction techniques and compliance with City and State standards (including the Uniform Building Code and California Building Code) typically can eliminate or minimize most geological and soils hazards.Accordingly, these techniques and standards will be identified and discussed with respect to the future development projects, and additional mitigation measures,if required,will also be presented. Hazards and Hazardous Materials EIP/PBS&J will prepare an Environmental Data Resources (EDR) records search to determine whether, or where, there are potential hazardous materials within the Corridor Study area. It is assumed that the hazards and hazardous materials section of the EIR will substantially rely upon the EDR, supported by the expertise of our in-house Registered Environmental Assessor. The EIR will describe past uses of the area on a general basis and will consider the potential for encountering previously unidentified contamination or hazards related to those past uses. If necessary, appropriate mitigation would be identified. The EIR will also describe potential uses within. the Corridor Study area that could create hazards for existing or future residents or occupants, such as those associated with the use, disposal, transportation, or potential upset of hazardous materials, including those typically used for commercial and/or residential cleaning. Federal,State,County,and City laws and regulations governing hazardous materials will be summarized. While it is not likely that any proposed uses would emit hazardous emissions or handle acutely hazardous materials, substances, or wastes, it is possible, and the EIR will identify where the Corridor is within one-quarter mile of an existing or proposed school. As previously mentioned, the Southern Pacific Railroad right-of-way bisects Edinger Avenue just west of Gothard Avenue; therefore, the EIR will evaluate whether the project could result in a safety hazard for 32 Proposal to Prepare an Environmental Impact Report for the Beach Boulevard/Edinger Avenue Corridor Study/Specific Plan EIR b b b b people residing or working near the railway line. Based upon our recent meeting with the City regarding this RFP, we understand that approximately four trains per week use the existing Southern Pacific railroad tracks and that the City has received funding through the Go Local program,which is a program to implement city-initiated transit extensions to Orange County Transportation Authority's Metrolink commuter rail line,that may be used to study the feasibility of using the adjacent railroad tracks for commuter rail purposes. The feasibility study is still speculative. Based upon further discussion with the City, EIP/PBS&j is prepared to address the potential for rail safety hazards due to increased train activity,if appropriate,as part of the cumulative hazards analysis. The City's General Plan also identifies a risk of methane gas along Beach Boulevard, from Ellis Avenue to the beach,which would be evaluated in the EIR to the extent the future development could affect, or be affected by,the presence of methane gas.Also, to the extent that any sensitive uses,such as residential development, would occur within 500 feet of I-405, the EIR would provide a mitigation measure requiring any future development to prepare a Health Risk Assessment,which is a recent requirement of the California Air Resources Board. The EIR will also evaluate the extent to which the project could impair or physically interfere with an adopted emergency response plan or emergency evacuation plan, or expose people or structures to a significant risk of loss,injury,or death involving wildland fires,the latter of which is extremely unlikely. Based on the above research, all hazards impacts will be evaluated on a project level for up to five discrete parcels as identified by the City. Hydrology and Water Quality As described under Task 2 (Prepare Technical Studies), a Wet Utilities (ZX'ater, Sewer,and Storm Drain) Technical Study will be prepared by EIP/PBS&J. This technical study, once reviewed and approved by the City,will provide the basis for the preparation of the hydrology and water quality section of the EIR related to storm drain capacity-. EIP/PBS&J will use our in-house hydrologist to prepare this section of the EIR and to provide a useful interface with the City's public works department. Existing hydrologic conditions will be analyzed in the EIR,including the extent and nature of the existing watershed, groundwater recharge and supply (which is expected to be nonexistent in this area), drainage conditions, and water quality. Surface water resources will be described for the project area. Existing and planned drainage and flood control facilities will also be described. The 100- and 500-year floodplains ,within the project vicinity will be mapped,and any exposure of structures to the 100-year floodplain will be evaluated. The potential increase in the rate of runoff as a result of the proposed project will be described and compared to pre-development conditions, although it is anticipated that the rate of runoff would remain reasonably constant given that most of the site is currently impervious and would remain impervious, unless the specific planning process determined that significant sources of additional greenspace should be provided. The EIR will analyze whether the proposed project would adversely alter the existing drainage pattern of the area, such that flooding, erosion, or other degraded water quality conditions would occur. As ,would be expected, impacts related to erosion are not considered likely, particularly Proposal to Prepare an Environmental Impact Report for 33 the Beach Boulevard/Edinger Avenue Corridor Study/Specific Plan EIR ea- o 0 assuming compliance with the requirements of the National Pollutant Discharge Elimination System (NPDES) program during construction activities. A description of existing water quality conditions will be compiled based on existing studies or inquiries to local agencies. The environmental analysis will address potential changes in surface water and groundwater quality as a result of potential development. EIP/PBS&J will discuss the applicability of relevant water quality regulations to reduce potential effects. These requirements would include, but would not be limited to, the Santa Ana Regional Water Quality- Control Board NPDES permit requirements for construction and operational activities and the Clean Dater Act Section 303(d) list of impaired waterbodies (to the extent that the proposed project could affect such a waterbody). In addition,this section would determine whether the project would result in a rate of flow that exceeds any downstream storm drain facility's capacity, or result in runoff that exceeds the pre-developed condition. The utilities and service system section will reference this analysis in the threshold that addresses storm drain capacity. The risk of inundation by tsunamis will be addressed in the EIR; however, the risk of inundation by seiches or mudflows will be"scoped out"in the IS/NOP.There is no nearby waterbody that could result in.a seiche,and similarly, there are no mountain ranges in close enough proximity to result in mudflows within the Corridor Study area. Land Use and Planning The Land Use section of the EIR will describe the consistency of the proposed land use with relevant planning documents, such as the Corridor Study/Specific Plan project, the City of Huntington Beach General Plan, and other proximate specific plans, such the Crossings Specific Plan,which addresses the Bella Terra Regional Mall. In addition, this EIR will consider the planning principles and/or mitigation measures developed as part of the Ripcurl Project and the Bella Terra Phase II Project to the extent that they would be applicable, relevant, or useful for this environmental document. Importantly, due to the timing of these three projects,since this EIR will follow the other two,it must show ultimate consistency with the Ripcurl EIR,the Bella Terra Phase II EIR,and the Specific Plan upon which it is based. The land use section,as well as other sections of the EIR, such as population, employment,and housing, would address the anticipated changes between what was assumed in the General Plan and what is being evaluated as part of the Specific Plan.The EIR will describe existing and proposed land uses,intensities, and patterns within the Corridor Study area, including the compatibility of the proposed project with adjacent development outside of the Corridor Study area. Conflicts could occur where a use would create a nuisance for adjacent properties or result in incompatibility with surrounding land uses, such as difference in the physical scale of development, noise levels, traffic levels, or hours of operation. The EIR will evaluate the extent to which adopted City development standards or proposed design standards would eliminate or minimize potential conflicts between the proposed project and adjacent uses. As mentioned in the RFP, it is assumed the Specific Plan would not extend to the California Coastal Zone boundary,which occurs just north of Atlanta, along Beach Boulevard. Therefore,it is assumed the consistency with the California Coastal_Actwould not be provided. 34 Proposal to Prepare an Environmental Impact Report for the Beach Boulevard/Edinger Avenue Corridor Study/Specific Plan EIR Mineral Resources There are significant mineral resources within the City of Huntington Beach,mostly along the mesas and closer to the Pacific Ocean. Because the project area is outside of the coastal zone, and is primarily focused on the redevelopment, re-zoning, or intensifying of existing commercial, retail, institutional, and residential land uses, it is assumed that potential impacts to mineral resources would not result, such as the loss of availability of a known mineral resources or a locally important mineral resource. Nonetheless, the EIR will evaluate the potential for impacts to mineral resources. Nonetheless, the EIR will evaluate this issue, either as a resource that could be "scoped out" in the IS/NOP or evaluated in detail in the EIR. For purposes of the budget,it is assumed that an EIR section will be prepared. 11 Noise This section of the EIR will address the impacts of the project on background noise levels (due to vehicular trips and the nearby railway line) and exposure to potentially excessive noise levels (due to proposed uses). Existing information will summarize the nature of sound, noise, and ground-borne vibration, and will introduce acoustical terms that relate to the noise analysis. Relevant State and local noise standards and guidelines will also be summarized. Potentially vulnerable existing noise sensitive- land uses in the project vicinity will be identified, such as the residences located at Old World Village. Existing ambient daytime noise levels will be measured at thirty selected locations within and around the Corridor Study area to establish current baseline noise levels. These locations will be identified on a map. The daytime noise levels will be measured using a Larson-Davis Model 814 precision sound level meter, which satisfies the American National Standards Institute (ANSI) for general environmental noise measurement instrumentation. Worth noting, the scope of work for the Ripcurl and Bella Terra Phase II projects included only five noise monitoring/modeling intersections and ten air quality modeling intersections. We proposed fewer intersections for Ripcurl and Bella Terra Phase II because they are individual development projects at a single development site, rather than a Corridor Study that covers a larger geographic area. e included more intersections for air quality modeling than for noise because CO hotspots could occur at any intersection that is subject to increased traffic. Noise will be characterized in the following terms: ® Leq, the equivalent energy noise level, is the average acoustic energy content of noise for a stated period of time; for evaluating comrnunity impacts, this rating scale does not vary, regardless of whether the noise occurs during the day or the night ® L,,,;,,,the minimum instantaneous noise level experienced during a given period of time ® L.,, the maximum instantaneous noise level experienced during a given period of time Existing 24-hour noise levels will be calculated for various roadway segments in the project vicinity using the Federal Highway Administration Highway Noise Prediction Model (FMVA-RD-77-108) and current traffic counts from the Traffic Technical Study prepared for the project by Austin Foust Associates.The model will calculate the average noise level at specific locations based on traffic volumes,average speeds, roadway geometry, and site environmental conditions. Vehicle noise energy rates in the FWHA model Proposal to Prepare an Environmental Impact Report for 35 the Beach Boulevard/Edinger Avenue Corridor Study/Specific Plan EIR •a- a e will be modified to incorporate rates utilized by Caltrans, which better represent vehicle noise levels in California. The analysis of operational noise impacts will address future noise levels within the Corridor Study area and in the project vicinity. Future noise levels along the roadway segments in the project vicinity will be calculated to determine whether traffic generated by the project causes a substantial increase in noise at off-site locations. Noise levels generated during construction will be qualitatively addressed because this is a programmatic document. The potential for construction noise to impact nearby noise-sensitive land uses (i.e., residences at Old World Village) will be characterized by describing potential noise levels (e.g., based on distance from the Corridor and types of equipment that could be operating). Furthermore, vibration impacts from project-related construction activities will also be described to the extent that pile-driving or other vibration-inducing activities could occur. According to the Noise Element of the City of Huntington Beach General Plan, the noise level standards adopted by the City are more stringent than the State Office of Noise Control guidelines for residential and commercial noise levels. In addition, the City's Noise Ordinance places limitations on noise produced by equipment operation, human .activities,.and construction. This particular regulatory environment would be presented in the EIR and.used.to evaluate potential impacts. For up to five parcels in the study area on which specific development parameters have been identified,a project-level analysis will be included in the EIR, and project-specific mitigation recommended, as appropriate. For any impacts that exceed identified significance thresholds, feasible mitigation measures will be identified, which may include modification of construction techniques or hours, changes in project design or layout, provision of temporary or long-term barriers to noise transmission, or limitations on outdoor nighttime activities. Population, Housing, and Employment The proposed project could alter the population, employment, and housing characteristics for the area. In cooperation with the City, we will determine whether any increase in residential development would increase the population of the City or simply accommodate existing in population. Similarly, we will determine (in cooperation with the City) whether any increase in commercial and retail uses would induce population growth, which is fairly unlikely given the type of uses proposed. The potential population increase associated with the proposed project would be estimated based on the number and type of dwelling units proposed and/or the employment generation would be estimated based on the proposed acreages and assumed floor area ratios (FAR) for commercial uses. This would result in a redistribution and/or increase of the population and employment generating characteristics of the city and county as a whole because the Corridor Study area is now envisioned for a change of land uses and/or an increase in intensity or density. The City's Affordable Housing regulations (Title 23, Chapter 230, Section 230.26) that implement the goals, objectives, and policies of the City's Housing Element would also be discussed, as they apply to residential development. The EIR will summarize the employment and housing characteristics of the City and region based on existing documentation. 36 Proposal to Prepare an Environmental Impact Report for the Beach Boulevard/Edinger Avenue Corridor Study/Specific Plan EIR Applicable General Plan policies regarding population, housing (including affordable housing), and employment opportunities will be described and analyzed. 10 Public Services To determine whether adequate public services could be provided to serve the project site, EIP/PBS&J will contact the Huntington Beach Police Department and the Huntington Beach Fire Department to request current information on existing and planned service levels, staffing levels, and response times. Using factors developed in consultation with these agencies and City staff, the demand for police and fire services will be quantified and compared to existing and planned service levels. The impacts of the project upon the ability of the service providers to maintain acceptable service levels will also be included. With respect to schools, the EIR will also describe existing and projected school enrollment for the Huntington Beach City School District (HBCSD) with a focus on local feeder schools, a well as the impact any increase in school enrollment as a result of an increase in residential units would have on local schools. The EIR will discuss State school fee requirements and their relationship to CEQA and mitigating impacts on schools. With respect to libraries, EIP/PBS&J will contact the City for information on existing and planned capacity-of the library system,and the impact any increase in the number of residential units may have on local libraries. Based on input from the City, project demand will be evaluated, along with the need for additional facilities. Letters describing the proposed project will be sent to service providers, and responses will be requested, as appropriate, to document the services' and facilities' current and planned response times, usage rates, and/or capacities.The ability of existing public services to meet demands of the proposed project will be described. If required, any additional capacity, services, or personnel needed will be discussed. Further, any unique public service needs due to the proposed land uses will be discussed.Anticipated impacts will be assessed,and mitigation measures,if necessary,will be provided. Recreation The City of Huntington Beach has enacted ordinances that implement the "Quimby Act."The Quimby A allows a legislative body of a city or county to require the dedication of land or impose a requirement for payment of in-lieu fees, or a combination of both,for park or recreational purposes as a condition to the approval of residential development. Chapter 254.08 of the City's Zoning Ordinance, Parkland Dedication, implements the provisions of the Quimby Act. The park and recreational facilities for which dedication of land and/or payment of an in-lieu fee as required by this Chapter are in accordance with the policies, principles and standards for park, open space and recreational facilities contained in the General Plan. The requirements of Chapter 254.08 are complied with through the dedication of land,payment of a fee, or both, at the option of the City, for park or recreational purposes at the time and according to the standards and formula contained within this Chapter.The amount and location of land dedicated or the Proposal to Prepare an Environmental Impact Report for 37 the Beach Boulevard/Edinger Avenue Corridor Study/Specific Plan EIR •e- e a fees to be paid, or both,will be used for acquiring, developing new or rehabilitating existing community and neighborhood parks and other types of recreational facilities. These facilities will be provided in locations that bear a reasonable relationship to the use of the park and recreational facilities by the future inhabitants of the subdivision generating such dedication of land or payment of fees, or both. Chapter 254.08 requires that 5 acres of property for each 1,000 persons residing within the City be devoted to local park and recreational purposes. The EIR will update the list of existing and planned park facilities in the area,and determine the demand for parkland generated by the increase in permanent or daytime population from the project using methodology approved by the City. Since a residential project is proposed, the City's ,Quimby Act requirements would be included as a mitigation measure in the EIR. Transportation/Traffic (Austin Foust Associates, Inc.) As described under Task 2 (Prepare Technical Studies), a Traffic Technical Study will be prepared by Austin Foust Associates, Inc. This technical study, once reviewed and approved by the City,will provide the basis for the preparation of the EIR transportation/trafficsection. .: Utilities and Service Systems As described under Task 2 (Prepare Technical Studies), a Wet Utilities (Water, Sewer, and Storm Drain) Technical Study will be prepared by EIP/PBS&J. This technical study, once reviewed and approved by the City, will provide the basis for the preparation of the utilities and service system section of the EIR related to storm drain capacity (by referring to the analysis provided in the hydrology and water quality section), sewer treatment, and water supply. Additionally, a Water Supply Assessment (WSA) will be prepared if required. The EIR will evaluate the ability of all utilities to serve the proposed project. Based on the Wet Utilities Technical Study,the EIR will provide the following analysis: ® Identify anticipated water demand ® Describe the City's water entitlements and water sources, based on information from the Urban Water Management Plan,including groundwater resources and wells a Evaluate the need for additional water supply, treatment, and/or conveyance infrastructure improvements needs to serve the proposed project ■ Estimate wastewater flow using factors provided from the City's Public Works Department ® Describe the existing and planned capacity of the regional wastewater treatment plants, and the location of existing and planned sewage collection systems ■ Evaluate the need for increased wastewater treatment plant capacity and conveyance systems in the project vicinity The City's solid waste collection service is provided by Rainbow Disposal,which collects all of the solid waste generated in the City of Huntington Beach. The EIR will provide a description of existing and future landfill capacity at the landfills that accept waste from the City of Huntington Beach and describe any regulations associated with State-mandated waste reduction requirements.The amount of solid waste 38 Proposal to Prepare an Environmental Impact Report for the Beach Boulevard/Edinger Avenue Corridor Study/Specific Plan EIR that could be generated by the proposed project will be quantified based on factors developed in consultation with the City. Projected solid waste will be compared to existing and future landfill capacity to determine whether the changes in land use would substantially shorten the life of the landfill or necessitate expansion of the landfill. EIP/PBS&J will contact Southern California Gas Company and Southern California Edison for information concerning existing and planned energy infrastructure and sources that could serve the project site. This information will be summarized in the EIR. Based on factors provided by the service providers, the EIR will quantify estimated energy use for the proposed project. This demand will be discussed with the service providers to determine whether there is ample supply.The EIR will briefly and qualitatively discuss the likely sources of supply and the potential impacts of such energy sources. The EIR will identify on-site and off-site infrastructure needed to provide electricity or gas to the project site. Cumulative Impacts Cumulative impacts will be specified in the individual sections of the EIR. The cumulative analysis will be qualitative in nature and will be based upon known projects, either approved, proposed (applications on file), or reasonably foreseeable, within a defined area around the proposed project, as determined by the factors relevant to each environmental issue area.The cumulative impact assessment will be based on potential development projects that may, in combination with the proposed project, create cumulatively considerable environmental impacts,as required by Section 15130 of the 2004 CEQA Guidelines. Other CEQA Sections Summary. This section will be in tabular format and will briefly describe the impacts of the proposed project, the level of significance of impacts, recommended mitigation measures, and the level of significance after the recommended mitigation measures are implemented. Long-Terrn Implications. The EIR will discuss all significant unavoidable adverse impacts. The EIR will discuss any potential growth-inducing and irreversible impacts of the proposed project. Potential sources of growth inducement and their corresponding impacts, such as removal of obstacles to growth will be qualitatively analyzed, to the extent that they are applicable. Alternatives. In order to accurately define alternatives, EIP/PBS&J will work with the City to first clearly articulate project objectives. The EIR can then most effectively assess alternatives in light of CEQA's mandate to reduce significant project impacts while meeting the project's basic objectives. EIP/PBS&J proposes a two-tiered approach to the alternatives analysis, which is to (1) describe the alternatives screening process and (2) describe and analyze those alternatives selected for detailed study. This will allow the EIR to demonstrate the consideration given to a sufficiently broad range of alternatives. The alternatives screening process will provide an opportunity for the EIR to describe the process used to identify alternatives. The section will describe a range of alternatives initially considered, including their ability to meet "screening criteria." Alternatives not carried forward for detailed analysis will be identified,and the reason for rejection of these alternatives will be specified. Proposal to Prepare an Environmental Impact Report for 39 the Beach Boulevard/Edinger Avenue Corridor Study/Specific Plan EIR •o- e e For those alternatives described in detail, the EIR will qualitatively address the environmental impacts that would result. EIP/PBS&J will work closely with City staff to develop up to three alternatives to the proposed project, including (1) no project alternative (including the no project/no development alternative and the no project/reasonably foreseeable use alternative), (2) alternative density or land use scenarios, and (3) a third alternative to be determined once key project impacts have been further defined. The alternatives will be provided in a sufficient level of detail for comparison with the proposed project. Each alternative will be evaluated with respect to each key impact category. The advantages and disadvantages of each alternative and the reasons for rejecting or recommending the alternative will also be discussed and the environmentally superior alternative will be identified. During the course of the environmental analysis, minor variations to the proposed project that could have the effect of reducing or eliminating environmental concerns may become apparent. These variations will be recommended, where feasible. Appendices. All Technical Studies (described in Task 2), survey results, data, and public and agency comments (as well as the Lead Agency's responses) will be included as appendix material to the Draft EIR. Miscellaneous. In addition, as requested by the RFP, EIP/PBS&J would be available to assist in the preparation of memoranda and letters on behalf of City staff that address environmental issues associated with the proposed project. List of Products ❑ Fifteen (15) copies of a list of thresholds and impact statements that would be used in the Draft EIR ❑ Ten (10)bound copies of the Administrative Draft EIR,including Technical Appendices ❑ Attendance at one (1) meeting to discuss changes to the Administrative Draft EIR(see Subtask 10A) TASK 6 Prepare Public Review Draft EIR and Notice of Completion, and Attend Public Information Meeting on the Draft EIR Subtask 6A Prepare Public Review Draft EIR and Notice of Completion EIP/PBS&J will prepare a Draft EIR for public review that incorporates all of the comments on the Administrative Draft EIR. The Draft EIR will be comb-bound, using heavy stock paper for the cover, rather than plastic or laminate. EIP/PBS&J will provide the City with fifteen (15) printed copies and two (2) CD copies of the Draft EIR for distribution to internal City departments and/or local organizations, as well as one (1) PDF version of the document on CD-ROM. It is assumed that EIP/PBS&J will distribute the requisite fifteen (15) CD copies of the Draft EIR (including its technical appendices) and fifteen (15) hard-copies of the Draft EIR's Executive Summary to the State Clearinghouse. In addition, EIP/PBS&J will distribute up to twenty-five (25) hard copies of the Draft EIR to persons, organizations, or agencies identified on a distribution list that would be collaboratively 40 Proposal to Prepare an Environmental Impact Report for the Beach Boulevard/Edinger Avenue Corridor Study/Specific Plan EIR v•� • o developed by the City and EIP/PBS&J. Of the total of forty (40) hard copies of the Draft EIR, which include fifteen (15) copies for the City and twenty-five (25) copies to be mailed by EIP/PBSJ, only twenty-five (25) copies would include bound copies of the technical appendices. In addition, one unbound reproducible copy of the Draft EIR and technical appendices would be provided to the City. It is assumed that EIP/PBS&J would be responsible for preparation of the Notice of Completion,while the City would be responsible for any applicable filing fees. It is assumed that EIP/PBS&)will distribute the NOC along with the Draft EIR to the State Clearinghouse and up to twenty-five (25) persons, organizations, or agencies. It is assumed that the City would be responsible for distribution of the NOC to area property owners, local organizations, and departments within the City (some of which will also receive a copy of the Draft EIR), as well as publication in a local newspaper and transmittal of the NOC to the County of Orange. List of Products ❑ Seventeen (17) electronic copies of the Draft EIR(including the technical appendices) on CD, forty (40) hard copies of the Draft EIR,and twenty-five (25) hard copies of the Draft EIR's technical appendices ❑ One (1) copy of the Draft EIR,provided in Microsoft Word format and web-quality PDF format on CD-ROM;the PDF shall be indexed and searchable by chapter ❑ One(1) unbound reproducible original copy of the Draft EIR and technical appendices ❑ One (1)Administrative Draft copy of the Notice of Completion for City review ❑ Fifty-five (55) Final copies of the Notice of Completion to accompany the Draft EIRs that would be distributed(whether in hard copy or electronic format) ❑ One (1) Final copy of the Notice of Completion in hard copy and electronic format for the City to use for distribution to nearby property owners,organizations,.the County of Orange,departments within the City,and for publication in a local newspaper Subtask 613 Attend Public Information Meeting on the Draft EIR EIP/PBS&J will attend one (1) Public Information Meeting for the proposed project. It is assumed that the City of Huntington Beach would coordinate and facilitate the Public Information Meeting and that presentation materials describing or illustrating the project will be provided by the City or the City's subconsultant.. EIP/PBS&J would take detailed notes regarding the issues raised by commenting individuals that should be addressed in the final EIR. In addition, EIP/PBS&J would be available to present an overview of the CEQA process, and answer questions raised by the public regarding the CEQA process and/or general questions regarding technical analytic methods. Ms. Vitar would be available to attend all public meetings and would provide all necessary public presentations, unless another individual is approved by City staff. EIP/PBS&J will also prepare a memorandum summarizing the key environmental issues of public concern that were raised. List of Products ❑ Attend one (1) Draft EIR Public Information Meeting by EIP/PBS&J's Project Manager and/or Deputy Project Manager Proposal to Prepare an Environmental Impact Report for 41 the Beach Boulevard/Edinger Avenue Corridor Study/Specific Plan EIR ❑ Fifteen (15) copies of a memorandum outlining issues raised during the EIR Public Hearing TASK 7 Develop Final EIR Work Plan and Prepare Administrative Final EIR and Mitigation Monitoring and Reporting Program Subtask 7A Develop Final EIR Work Plan It is assumed that the City will compile and transmit all written comments on the Draft EIR throughout the public review period and as one unified set of comments following the close of the public review period. EIP/PBS&J will confer with the City to review written comments on the Draft EIR, including comments from public meetings and hearings, to develop a general strategy for preparation of responses. To the maximum extent feasible, topical responses will be provided for broad issue areas if there is extensive public comment. EIP/PBS&J will consult with the project team to review and revise, if necessary, the project schedule that was developed and reviewed as part of Task 1 based upon the number of.comment letters received. In addition, a matrix will be prepared that will identify each comment, whether the response is anticipated.to be individual or topical, and the team members responsible for preparing the response. List of Products ❑ Prepare one (1) matrix identifying comments,environmental issue areas addressed by each comment, and work assignments,including dates of completion ❑ Attendance at one (1) strategy meeting to discuss responses to comments (see Subtask 10A) Subtask 713 Prepare Administrative Final EIR (Response to Comments and Text Revisions) and Mitigation Monitoring and Reporting Program (MMRP) The Response to Comments volume of the Final EIR will include all comments received, responses to those comments,and standard introductory material. The Mitigation Monitoring and Reporting Program (1NDARP) would be provided separately,but prepared concurrently with the Final EIR.All comments will be numbered (to indicate comment letter and comment number), and the responses to those comments will be similarly numbered to allow easy correlation.In addition,where the text of the Draft EIR must be revised, the text will be isolated as "text changes" in the Response to Comments volume, indicating deleted text by strikeout and inserted text by double-underline. The text of the Draft EIR will not be revised. The Final EIR will collectively consist of the Draft EIR, the Response to Comments document, and the technical appendices. It is assumed that the Final EIR would be provided at least 10 days prior to consideration for certification by the City to any commenting public agency and any member of the public who has requested the document. Further, the MMRP will be designed to ensure compliance with all adopted mitigation measures during project implementation. The MMRP will be in table format and will specify project-specific mitigation measures, as well as standard conditions of approval that are applicable to the 42 Proposal to Prepare an Environmental Impact Report for the Beach Boulevard/Edinger Avenue Corridor Study/Specific Plan EIR project, if requested by the City. Mitigation timing and responsible parties will also be identified. The objective of the MMRP is to ensure compliance with Public Resources Code Section 21081.6, as mandated by Assembly Bill 3180 (Cortese 1988), which requires that a lead agency adopt an 1VEVIRP at the time an EIR is certified. An estimated budget has been prepared for the responses to comments effort. While the actual scope and extent of public comments (in either written or oral fonnat) cannot be definitively determined at this time,we have tried to provide a conservative, yet realistic, estimate of the scope of work that would be required for this project,in order to avoid the need for a contract amendment. In addition,and according to previous practice with the City, if there is a significant number of comment letters beyond those anticipated at this time, we may be able to use the contingency funds with the advance approval of the City. List of Products ❑ One(1) memorandum indicating the adequacy of the estimated budget for the responses to comments work effort ❑ Ten (10) copies of the Administrative Final EIR(Response to Comments) and MMRP to the City ❑ Attendance at one (1) meeting to discuss changes to the Administrative Final EIR(see Subtask 10A) TASK 8 Prepare Final EIR for Public Review, Attend Certification Hearing, and File Notice of Determination Subtask 8A Prepare Final OR for Public Review EIP/PBS&J will prepare a Final EIR and MIVIRP that incorporates all of the comments on the Administrative Final EIR and MMRP. The Final EIR will be comb-bound, using heavy stock paper for the cover,rather than plastic or laminate. EIP/PBS&J will provide the City with forty(40) printed copies and two (2) CD copies of the Final EIR, as well as one (1) PDF version of the document. EIP/PBS&J will distribute the Final EIR to an additional 25 commenting agencies, which would include appropriate persons or agencies on the City's mailing list and any public agency that commented on the Draft EIR. For public agencies that commented on the Draft EIR, they would be provided with a Final EIR at least ten days prior to the meeting during which the City would consider certification of the EIR. List of Products ❑ Two(2) electronic copies of the Final EIR and MMRP,provided on CD,and sixty-five (65)in hard copy format,which would include 40 copies that would be sent to the City and 25 copies that would be distributed by EIP/PBS&J to public agencies ❑ One (1) copy of the Final EIR and MMRP on CD-ROM,formatted in Microsoft Word and Portable Document format(PDF). The PDF shall be indexed and searchable by chapter. ❑ One (1) unbound reproducible original copy of the Draft EIR and technical appendices. Proposal to Prepare an Environmental Impact Report for 43 the Beach Boulevard/Edinger Avenue Corridor Study/Specific Plan EIR Subtask 813 Attend Planning Commission and City Council Meetings and File Notice of Determination EIP/PBS&J will attend the Planning Commission meeting and a City Council meeting(in the event of an appeal) during which approval of the project and certification of the Final EIR would be considered. It is assumed that the City of Huntington Beach would coordinate and facilitate the meetings and that oversized presentation materials describing or illustrating the project will be provided by the Applicant. EIP/PBS&J would be available to answer questions raised concerning the CEQA process and/or technical questions regarding the analysis contained in the EIR. Ms. Terri Vitar would attend all public meetings and would be available to provide all necessary public presentation,unless another individual is approved by City staff. In addition, EIP/PBS&J would prepare and file the Notice of Determination with the County Clerk if the Final EIR is certified. It is assumed that the City or the Applicant would be responsible for any applicable filing fees. List of Products ❑ Attend-,a total of two (2)Planning Commission and City Council meetings by EIP/PBS-80 Project' Manager and Deputy Project Manager;it is assumed that one meeting would be before the Planning Commission and one meeting would be before the City Council (in the event of an appeal) ❑ One (1) Administrative Draft Notice of Determination ❑ One (1) final Notice of Determination TASK 9 Prepare Certification Documents Subtask 9A Prepare Certification Documents EIP/PBS&J will prepare draft Findings of Fact for each significant effect identified in the EIR and prepare a Statement of Overriding Considerations,if unavoidable significant impacts occur. As required by the State CEQA Guidelines, one of three findings must be made for each significant effect and must be supported by substantial evidence in the record.The Statement of Overriding Considerations will rely on input from the City regarding the benefits of the project. EIP/PBS&J will consult with City staff to review and finalize the Findings and Statement of Overriding Considerations for the City's ultimate adoption. While the RFP requested that we also prepare draft resolutions as part of the certification documents, this has not been the City's practice in the past; therefore, we are including the preparation of draft resolutions as an optional task in the proposed budget. List of Products ❑ Two (2)Administrative Draft Certification Documents ❑ One (1)unbound reproducible original copy of the final Certification Documents 44 Proposal to Prepare an Environmental Impact Report for the Beach Boulevard/Edinger Avenue Corridor Study/Specific Plan EIR e e� e • TASK 10 Attend Project Meetings Subtask l0A Attend Project Meetings and Study Sessions EIP/PBS&J will attend a maximum of ten (10) project meetings, including five (5) meetings with City staff and consultants during preparation of the EIR and five (5) meetings with the Beach Boulevard/Edinger Avenue Core Team, as suggested in the Request for Proposals. Three of these ten (10) total project meetings have been identified in Subtasks 5A,7A,and 7B as an estimate of when these meetings could be necessary; however, the budget for those meetings is included within this Task. The remaining seven(7) project meetings will be utilized as necessary throughout preparation of the EIR. The number of project meetings is a reasonable estimate given our previous experience with other City EIR projects. Even considering the proximity of this project with the Bella Terra project, which would provide some efficiencies,it is unlikely that both projects would be proceeding along the same timeline; as such, it is unlikely that we would have overlapping issues given that the environmental documents would be in different phases of preparation. As noted during our recent meeting with the City,it is likely that the Bella Terra project would precede the Ripcurl project by one to two months,' and the Beach Boulevard/Edinger Avenue Corridor Study/Specific Plan project would be another two to three months behind the Ripcurl project.{ Therefore, it is likely that many of the issues would be addressed serially, rather than concurrently. In our experience, meetings typically are held to address comments on the technical studies, the Draft EIR, the Final EIR, and in association with specific issues that arise during preparation of the environmental document. To the extent that similar issues arise between the Bella Terra project and the Ripcurl project,we could arrange for joint meetings as part of this meeting budget. In addition to the ten (10) project meetings, EIP/PBS&J will also be available to attend a total of three (3) study sessions with the Planning Commission and/or City Council, consisting of two (2) study sessions with the Planning Commission and one (1) study session with the City Council (in the event of an appeal). As previously reflected in our scope of work,we will also attend the following meetings,with the budget for these meetings assigned to the tasks indicated below: • A project kick-off meeting(see Subtask 1A) ® The Scoping Meeting(see Subtask 3B) S The Public Information fleeting on the Draft EIR(see Subtask 613) ® A Planning Commission and City Council meeting(on appeal) during which approval of the project and certification of the EIR will be considered(see Subtask 8B) 3 The project schedules for the Ripcurl Project and Bella Terra Phase II project show the same kick-off date;however,it is assumed that the Ripcurl project would come before City Council one to two months later than the Bella Terra Phase II project. 4 It is assumed that the Beach Boulevard/Edinger Avenue Corridor Study/Specific Plan project would start in about four months and would come before City Council within approximately one year. Proposal to Prepare an Environmental Impact Report for 45 the Beach Boulevard/Edinger Avenue Corridor Study/Specific Plan EIR IMMAMM Therefore,in total,we will be available to attend a total of ten (10) project meetings, and three (3) study sessions. Some of the project meetings can be used for multiple purposes, if necessary. In addition, we would be available to consult with the City via teleconference,as needed. List of Products ❑ Attendance at up to ten (10) project meetings by the EIP/PBS&J Project Manager and/or Deputy Project Manager;if only one individual attends a meeting,as agreed to by the City of Huntington Beach,we would be available to attend another meeting in its place (by one individual) or we could use the funds for another purpose with prior approval by the City ❑ Attendance at up to three (3) study sessions by the EIP/PBS&J Project Manager and/or Deputy Project Manager TASK 11 Project Management and General Coordination Subtask 11 A Project Management and General Coordination The purpose of this task is to manage the EIP/PBS&J project team,manage the EIR preparation effort, . and maintain constant, close,communication,between the Applicant, the Applicant's team, the City, and- the EIR team. This task is also intended to ensure that the project will be completed on time and within budget,and that all work products are of the highest quality. EIP/PBS&J will coordinate the team's work for the communication of issues, transmittal of comments, financial management, and other project management matters. Schedule EIP/PBS&J proposes the following schedule to complete a Final EIR within one year of kick-off of the EIR process for the Beach Boulevard/Edinger Avenue Corridor Study/Specific Plan project. It is further assumed that substantive work on the EIR would begin in about four months. Because we understand that the Applicant for this project may not be in as advanced state of project planning as the Applicant for the nearby Bella Terra project, we are assuming that preparation of the technical reports, including receipt of information from the Applicant,may require more time.However,the Final EIR would still be available for consideration by the City of Huntington Beach within one year of project kick-off. EIP/PBS&J understands the importance of meeting the schedule outlined below and has confirmed technical staff and subconsultant availability to meet this schedule, assuming that adequate information regarding the project and a mutually acceptable scope of services is available when the City provides EIP/PBSN with a notice to proceed. Other factors that could lengthen or shorten the schedule include dates of receipt of project information,length of City review, and unanticipated issues arising from City staff or public review of the environmental documents. Target dates: ® Kickoff Meeting .......................................................ByJanuary 1 2008 46 Proposal to Prepare an Environmental Impact Report for the Beach Boulevard/Edinger Avenue Corridor Study/Specific Plan EIR -a Initial Study/Notice Of Preparation (IS/NOP) and Notice of Completion (NOQ ® Submittal of Administrative Draft IS/NOP and NOC.............................................By January 8,2008 ® Receipt of Comments on Administrative Draft IS/NOP and NOC....................By February 1,2008 ® Publication of Final IS/NOP and NOC..................................................................By February 15,2008 ® 30-Day IS/NOP Public Review Period............................................February 15,2008—March 17,2008 ® Attend Scoping Meeting..............................................................During IS/NOP Public Review Period Technical Studies ® Submittal of First Administrative Technical Studies5...................................................By March 3,2008 ® Receipt of Comments on First Administrative Technical Studies............................By March 24,2008 ® Submittal of First Final Technical Studies......................................................................By April 14, 2008 • Submittal of Second Administrative Technical Studies6..............................................By April 21,2008 ® Receipt of Comments on Second Administrative Technical Studies...........................By May 12,2008 ® Submittal of Second Final Technical Studies...................................................................By May 26,2008 Draft Environmental Impact Report(EIR) and Notice of Completion OC) ® Submittal of Administrative Draft EIR and NOC........................................................By June 23,2008 ® Receipt of Comments on Administrative Draft EIR and NOC....................................By July 14,2008 • Publication of Draft EIR.............................. ...........By August 6,2008 ........................................................ ® 45-Day Draft EIR Public Review Period.....................................August 6,2008—September 191'2008 ® Public Hearing on Draft EIR...........................................................................During EIR Public Review Final Environmental Impact Report and Notice of Determination (NOD) ® Submittal of Administrative Final EIR/MMRP and NOD...................................By October 17,2008 e Receipt of Comments on Administrative Final FEIR/MMRP and NOD.......By November 7,2008 ■ Submittal of Administrative Certification Documents ........................................By November 7,2008 ® Receipt of Comments on Administrative Certification Documents ...............By November 28,2008 ® Submittal of Final Certification Documents .......................................................By December 12,2008" ® Publication of Final EIR/MMRP...........................................................................By December 12,2008 ® File NOD ..........................................................................................Within 5 days of certification of EIR w Attend Planning Commission/City Council Hearings............................................During January 2009 Project Meetings and Management itAttend Project Meetings...................................................................................................................Ongoing ® Project Management and General Coordination..........................................................................Ongoing The overall schedule for completion of the EIR will specifically depend on several factors, some of which are outside of EIP/PBS&J's control. In particular, the availability of City staff to review the 5 This includes traffic and wet utilities(including the water supply assessment). G This includes air quality and noise,which must be completed after the traffic report is substantially complete. 7 Terri's birthday! a Submittal of the Final Certification documents could be later,depending on the Planning Commission meeting date. Proposal to Prepare an Environmental Impact Report for 47 the Beach Boulevard/Edinger Avenue Corridor Study/Specific Plan EIR s�- revised project description, agree on the scope of the document,review the technical studies, and review the draft environmental document will be key factors. The schedule includes the following specific assumptions: ® Receipt of complete and accurate project data within two weeks of the project kick-off meeting ■ Stable project description throughout the EIR process ® Receipt of complete and accurate technical reports within the schedule identified above If we are selected for two or more of the projects (Bella Terra Phase II, Ripcurl, and/or Beach Boulevard/Edinger Avenue Corridor Study/Specific Plan),we propose to prepare a single schedule that overlap each of the project's schedules in order to better anticipate and respond to critical work periods. Budget EIP/PBS&J has prepared a cost estimate that is competitive, yet accurately reflective of the level of effort required to complete the scope of services requested by the City based on our understanding of the project with the information made available to date. In addition,the proposed budget is based on the assignment of senior individuals to the project, which insures that we can produce a high-quality, technically accurate Administrative Draft EIR. In our experience, the use of junior staff as the primary authors can lead to more review iterations of the EIR, which can ultimately lead to schedule delays and could, in fact, cost more. EIP/PBS&J does not believe it is in the client's interest to submit an unrealistically low cost proposal, which is made possible by either reducing the scope of work or by assuming that budget augments will be made available at a later date.That said,we are flexible and willing to discuss ways to reduce our preliminary cost proposal, if necessary. For your convenience, we have provided a detailed cost proposal as Attachment B, identifying labor costs by task, by person, and by hour,and we having also included our standard fee schedule as Attachment C. Factors that would increase the scope of work and estimated costs outlined in this proposal include, but are not necessarily limited to,any of the following: ® Attendance at additional meetings Ie Printing of additional copies of reports Ie Analysis of additional issues above those discussed in this proposal,or a more detailed level of analysis than described in this proposal Ie Changes in the project requiring re-analysis or rewriting of report sections ® Collection of additional data Our cost proposal is valid for 180 days from the date of this proposal and is based on all team members' standard hourly rates. 48 Proposal to Prepare an Environmental Impact Report for the Beach Boulevard/Edinger Avenue Corridor Study/Specific Plan EIR EXHIBIT "B" Payment Schedule (Hourly Payment) A. Hourly Rate CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule: See attached rate sheet and payment schedule B. Travel l. Charges for time during travel are normally not reimbursable and will only be paid if such time is actually used in performing services for CITY or as otherwise arranged with CITY. 2. As CITY sometimes uses consultants that are outside of the nearest metropolitan area, CITY is very conscious of travel costs. Subject to agreement otherwise, CONSULTANT will be held to charging no fees on travel time to or from Huntington Beach. 3. Automobile expenses are limited to the IRS standard business mileage rate. All other travel expenses must be approved in advance by CITY in writing. Requests for approval shall be submitted at least fourteen (14) days in advance, to allow for reduced transportation fares. Meals are not billable to CITY, without prior written consent of CITY. C. BillinQ 1. All billing shall be done monthly in one-fifteenth-hour (0.15) increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it. Minimum billing charges are unacceptable. CONSULTANT shall only charge for actual time spent. For example, minimum of 0.2 hours for phone calls or 0.4 hours for letters is unreasonable unless that is an accurate measure of time spent. 2. Each month's bill should include a total to date. That total should provide, at a glance, the total fees and costs incurred to date for the case or matter. 3. Telephone, cellular phone and postage charges are billable at actual cost. A copy of all service bills/costs should accompany the billing for each single item that exceeds Seventy-Five Dollars ($75.00). The fee for the sending or receiving of facsimiles shall not exceed Twenty-five Cents ($0.25) per page. CITY will not pay a fee or agree/forms/exB-hourly fee/9/13/07 EXHIBIT B I Hourly Payment EXHIBIT "B" Payment Schedule(Hourly Payment) charge for telephone calls or facsimiles to CITY. Photocopier costs should be no more than the actual cost of duplication, or Ten Cents (SO.10) per page, whichever is less. 4. CITY will not pay for secretarial time or secretarial overtime. CITY will not pay for secretarial tasks or tasks that should be subsumed into CONSULTANT's overhead. For example, time spent for faxing, mailing, arranging for messengers and calendaring are not acceptable charges. 5. CITY will not pay for word processing charges. This includes per page or hourly charges. 6. CITY will not pay for billing or discussion of bills. If CITY has questions about billing or needs additional information on bills, that is not a chargeable event; CONSULTANT should respond without charging CITY for the time required. 7. CITY appreciates when CONSULTANT has researched an issue previously and uses that research on the present case. CITY has retained CONSULTANT because of its past experience. CONSULTANT shall not charge CITY for work it has done and billed another client for in the past. 8. Delivery of work product: A copy of every memorandum, letter, report, calculation and other documentation prepared by CONSULTANT shall be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 9. CONSULTANT shall submit to CITY an invoice for each monthly payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the agree/fonns/exB-hourly fee/9/13/07 EXHIBIT B 2 Hourly Payment EXHIBIT "B" Payment Schedule(Hourly Payment) parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 10. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. agree/fonns/exB-hourly fee/9/13/07 EXHIBIT B 3 Hourly Payment Attachment B Proposed Budget for the Beach Boulevard/Edinger Avenue Corridor Study/Specific Plan EIR July 23, 2007 COST U O O � _ l N c OI O E o m 4) � r 2 a -2 � 'E a 0 oa da co > o 02 v 'D It a2 o � rn � wa 3a (9Q 0 = o Senior Senior 0 0 `o 0 Program Senior Associate Manager/Plan Environments Senior Administrative a Mona er Manage Mana er ner/Scientist I Professional Administrative Assistant Graphics ,�n �', TOTAL TASK $220.00 165.00 1 $110.00 $145.00 1 $90.00 1 $115.00 $95.00 595.00 ENVIRONMtNLAL IMP CT REPORT tart fl A IYifies' „ " 414,340 la Attend One Project Kick-Off Meeting 8 8 8 4 28 1 $4,340 11 Wre2.O Pre re Teeh nicof Studies z..'uF `: $14,265 Pa Included under 2A Prepare Traffic Technical Study SubconsulTant 1 0/ $ 0 2B Prepare Wet Utilities Technical Study _ 2 _I _3_ 8 � 40 2 55 $5,650 2C Prepare Geotechnical Study(up to five project parcels) �_ 2 _ 3 25 20 _ 50 $6,085 _ Prepare Shade/Shadow Analysis(up to five project parcels) _ 2 _ 20 _ _ 22_1 $2,530 Prepare Water Supply Assessment Included under) I I 0 $0 Optional porelS/NOP,Notice of Completion,and Attend Sco,,..' "Pre x y," Meetin ;10 lty as %, s �. „K -: `, ::< 3a Prepare IS/NOP and Notice of Completion 4 1 16 1 8 24 1 __ 8_ {I 60 $6,500 3b Attend ScopinW Meeting 8 1 8 1 4 -I 20_ $2,580 .* " - w c•Y, • - S040 Review flfA I!cant.PredTeahn1CakSAdes u 4a Peer Review of A licant-Pre ared Technical Studies 0 $0 5.0 PrepareAdministrativeDirdiffEIR ". s3•:• 171 Tot) 5a Prepare Administrative Draft EIR: I _ 0 SO Introduction 2-$180 Executive Summary _ _ _ -- - -__- 12 12 $1,080_ Introduction to the Analysis _ __ _ _ 6- _ 6 $540 Effects Not found to Be Significant(Agricultural Resources, -- - Biological Resources,Cultural Resources,and Mineral 4 6 10 $980 Resources---------- --- - -- --- -- - --- -- - --'--- --- - -- Aesthetics 1 ! 36 ! 16 1 52 1 $5A00 Air Quality' 200 200 I $22,000 -------- Geology and Soils' _ I 16 60 24 100 S 12,620 --- - --- i - -- --- - --I - - - Hazards and Hazardous Materials I I 16 56 I __ -_ _ 72 _$6,800, Hydrology and Water Quality - 48 48 _ $6,960 g - __ 8 56 64 VA80 _Population,Housing,and Em to ment -- ------- -+ - - - - - -� -- - ---- -- - - - Land Use and Planning -- - -- --I -_- - - --- ---- - - ----- -I - -- -- 168 $18.480 Noise _ _ ,68 _ _ _ Po 9--. p Y - ------ 40 I 40 S3,600 Public Services 60 60 $5AOO ---------------- Recreation 1 40 1 - 40 53,600 Trans ortation/Traffic' I 1 164 164 $23,780 ------------- Utilities and Se vice S stems 48 _ _ __ _ - --- --- -- a0 16 1 20 112 $1 ,31 0 -- --- -- --I- -o---.... ------i ---- - --- - -- Long-Term - Implications _- -- - _ - I 12 I I I 18 � $2,310 Alternatives 6 EIR Preparers/References j 4 4 5360 Review/QC/Production 48 48 1 32 1 1 1 60 10 198 �$29350 FTeprare Put c'Revle 1,D, dWEIR,Not"orcommPletfon;»andF/j#le d ......,, a - s. 17,590 ;,:,. Public Heals on.the Draft EIR �: „' ,�a, •may,. 6a Prepare Public Review Draft EIR and Notice of Completion _ 32 e iV 40 _ 40 1 28 140 _$15,940_ 6b Attend Public Information Meeting on the Draft EIR 6 6 1 1 12 S1,650 a' Devefop Finol EIRFWork Plan ared Pr�pore Admintsttotfve Final EIR' Ad r' ..a . :and Mttl aHon onitorin 79. °ond=Report) :Pre ram tMM 4. %< '` 32 840 :,;�,. Sf.> ` :i ..._ '•.a. .` 'tt,-ra''s.;;� :. mo 7a Develop Final EIR Work Plan 8 8 24 40, $5,720 7b Pre are Administrative Final EIR and MMRP 8 40 40 40 40 32 8 6 214 $27,170 Pie re.Flna1,E1R for Redfewj end Cerfificattoo Hearin .r anaFileNoticeofDeterminatioR ",,,. �, '•;. �..,.;: ,;,% ,,v;.:•.. ^,:r f;;� ": �� „M„ 8a Prepare Final EIR for Public Review _ _ 12 1 24 32" 1 32 32 32 16_ 180 $22,840 8b Attend Plannin /Ci Council Meetin s and File NOD 12 1 12 12 36 S5.940 ,'^T,,, a;• -, ..';•;;3;��.... ::°aza. °'• ;a ` a, .. �.•?�;° 4A Pre re,-e�catlon:Documertfs�:;;i�n,�;-- ,:..::. ,,,,. F'i: ��, .� • :- ,6�' � "1..,..,.... 9a Pre are Certification Documents 1 8 12 1 1 40 1 1 1 60 $6,240 f0.0Attend'.prp ect Me6tl` s z. R, " ':IOa Attend Project Meetinos/Study Sessions 16 1 60 60 4 136 $20,020 11.0 Pro ect Mana emerN and'Gerteral Coardkfation•; 'e l l a Project e Mana ment and General Coordination 16 32 96 144 $19,360 COMIR eRC .i'-'.` ,. ;? .;,,,,r,,•. "� Contingency(15%) $48,646 Total Hours 128 1 326 1 980 1 449 522 1 126 681 16 12,6151 TOTAL EIR LABOR $28,160 1 $53,790 I $107,800 1 $65,105 $46,980 1 $14,490 $6A6g____L $1,520 $372,951 $372 551 Estimated EIR Direct Costs/Expenses -------- -------- Reproduction(Assumes up to 125 bound documents - - 40 copies of the Administrative Draft and Final Technical Studies at a maximum of$8/document ____ __ __ _ $320 80 copies of the Draft and Final IS/NOP at a maximum of$8/document 10 copies of the Administrative Draft EIR at a maximum of$130/document $1,300 40 copies of the Draft EIR at a maximum of$130/document _ _ _ _ _ _ _ _ $5,20_0 10 copies of the Administrative Final EIR at a maximum of$60/document _ _ $1,500 65 copies of the Final EIR at a maximum of$60/document _ _ ____$3,9_00 -- - ------ --- --------- Miscellaneous reproduction $1,000 Mileage------- -- $750 -- Equipment Rental S 150 Delivery/Postage(ESTIMATED) _ - __ _ _ - -- - - $2,500 Photos/Graphics(for fi ures for the EIR) $1,500 _ _Subtotal Direct ------------------------------------------------ Administrative Fee(15k of direct costs) $2,814 TOTAL EIR DIRECT COSTS EXPENSES $21,574 Estimated Subconsultant Costs/Expenses Environmental Records Search $1,000 South Central Coastal Information Records Check $1,000 County of Los Angeles Natural History Museum Records Check _ _ _ $1,500 Traffic Technical Stud (Austin Foust Associates) $77,200 _ _ _ SubtotalSubconsultants_ _ --__ _ - - - _ $79,100 Administrative Fee(15k of subcansuItants) $11,955 TOTAL SUBCONSULTANT COSTS EXPENSES $91 655 TOTAL EIR BUDGET(Excluding Optional Tasks) $486 186 Optional Task:_EIP/PBSJ(Water supply assessment would only be conducted with prior approval from_ the City.) _- __ ____________ ___ _____________ _______ ___$28,565 tional Task:EIP PBSJ Resolutions would onlybe prepared with rior a roust from the Cit $2,000 TOTAL EIR BUDGET Includin O tional Tasks $516 745 NOTES: ACORQ CERTIFICATE OF LIABILITY INSURANCE 09/24/2007' PRODUCER (305)822-7800 FAX (305)362-2443 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Collinsworth Alter Fowler Dowling & French Group ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE P. 0. Box 9315 HOLDER.THIS CERTIFICATE DOES NOT AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Miami Lakes, FL 33014-9315 Attn: Anna Ramirez, ext 120; aramirez@cafdf.com INSURERS AFFORDING COVERAGE NAIC# INSURED Post, Buckley, Schuh, & Jernigan, Inc. INSURER Lloyds of London A XV d/b/a PBS&J INSURER B: 2001 NW 107 Avenue INSURER C: Miami, FL 33172-2507 INSURER D: INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADD'L TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS GENERAL LIABILITY EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED $ CLAIMS MADE OCCUR MED EXP(Any one person) $ PERSONAL&ADV INJURY $ GENERAL AGGREGATE $ GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGO $ POLICY PRO LOC JECT AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ ANY AUTO (Ea accident) ALL OWNED AUTOS [, TT�� c�T SCHEDULED AUTOS f�.P R®V ED AS 1 Fo BODILY P DP rso BURY $ HIRED AUTOS T� AA,�f BODILY INJURY $ NON-OWNED AUTOS -I% I ER tvi�G i Ti7 it �iAttqmey (Per accident) PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC $ AUTO ONLY AGG $ EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE $ OCCUR CLAIMS MADE AGGREGATE $ DEDUCTIBLE $ RETENTION $ $ WORKERS COMPENSATION AND WC STATURY T OTH- EMPLOYERS'LIABILITY E.L.EACH ACCIDENT $ ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? E.L.DISEASE-EA EMPLOYEE $ If yes,describe under SPECIAL PROVISIONS below E.L.DISEASE-POLICY LIMIT $ Professional/ LDUSA0700811 09/30/2007 09/30/2008 $1,000,000 Limits A Pollution Liability Ea Claim and Annual Aggregate CLAIMS-MADE FORM 11/11/1961 Retrodate DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS E: Environmental Impact Report For Beach Boulevard/Edinger Avenue Corridor Study Issuing company will provide 30 days written notice of cancellation; 10 days for non-payment CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,THE ISSUING INSURER WILL ENDEAVOR TO MAIL Huntington Beach, City of 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, M r. Christopher Davis, S r. Admi n Analyst BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY 2000 Main Street OF ANY KIND UPON THE INSURER,ITS AGENTS OR REPRESENTATIVES. Huntington Beach„ CA 92648 AUTHORIZED REPRESENTATIVE Meade Collinsworth/ANNA — — ACORD 25(2001/08) FAX: (714)374-1540 ©ACORD CORPORATION 1988 IMPORTANT If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s),authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25(2001/08) CITY��A~�~�' 8~�� 0 Q��Q�� BEACH n ��m- un��w'm mounnp�^ mn"�m�m �mm�»��*mw Professional~ D Service �� *x� n ��u��x w"��u�� Purchasing~ Certification �~ m ��mn��U�� "��o �UuU��Qon 1^ �Daba� 10/23/2007 ��h 6'�u � —UM'M0 �n |� �� U �� 2. Department: Planning OCT � � �MA� NOV � � 8�� v � n �y�v 3. Requested by: Chris Davis "°. «- ^ ��mv o1 4. Name ofoonmuhan� PBG&J ~ ^ Cit' HuntingtonOffice 5. Attach the written statement of the specification, conditions, and other requirements for the requested services provided to solicited consultants. See attached 6. Amount uf the contract: $516.745 7. Are sufficient funds available to fund this oontract?' E] Yen ENo 8' Is this contract generally described on the list of professional service contracts approved by the City Council?' ]Yes FNo 9' Company number and object code where funds are budgeted: 30580101.69320 ' 10' |a this contract less than $5O.UOO? Yes EDNo ^ ` 11. Does this contract fall within $5O.O0O and $1OO.O0O? El Yes E,No 12. Is this contract over$100.O00? 0Yes F1 No . (Note: Contracts requiring City Council Approval n6,ed to be signed by the Mayor and City Clerk. Make sure the appropriate signature page ie attached t000nbact.) 13. Were formal written proposals requested from at least three available qualified consultants? EYes FNo 14' Attach list of consultants from whom proposals were requested (including a contact telephone number). See attached ' -15. Attach proposed scope ofwork. See exhibit Aofcontract 16' Attach proposed payment schedule. .See exhibit.Oofcontract Consultant List Beach/Edinger EIR Sent,Tune 26,2007 Due: July 9,2007 EIP Associates 12301 Wilshire Boulevard, Suite 430 Los Angeles, CA 90025 310.268.8132 Hogle Ireland 169 Starlight Crest Drive La Canada Flintridge, CA 91011 626.356.4460 The Planning Corporation PO Box 20250 Santa Barbara, CA 93120 805.472.2266 BonTerra Consulting 151 Kalmus Drive, Suite E-200 Costa Mesa, CA 92626 714.444.9199 PCR Services Corporation One Venture, Suite 150 Irvine, CA 92618 949.753.7001 �J CITY OF HUNTINGTON BEACH HUNTINGTON BEACH R-EQUEST FOR Y ROl- OSl� TO PREPARE AN ENVIRONMENTAL IMPACT REPORT FOR THE BEACH BOULEVAR.D/EDINGER. AVENUE CORRIDOR STUDY/SPECIFIC PLAN Q U Q DATE JUNE 26, 2007 DISTRIBUTED BY: CITY OF HUNTINGTON BEACH PLANNING DEPARTMENT 2000 MAIN STREET HUNTINGTON BEACH, CA 92648 (714) 536-5271 TABLE OF CONTENTS TITLE PAGE I INTRODUCTION I I.I. Background 1 1.2. Project Objectives 1 1.3. Role of Consultant 1 II PROJECT BACKGROUND 2 2.1 Site Description 2 2.2 Site Background 3 2.3 Project Description 3 III SCOPE OF SERVICES 4 3.1 Environmental Documentation 4 3.2 Content and Submission of Proposals 6 3.3 Schedule 7 3.4 Meeting Attendance 7 3.5 Deliverables 7 IV BUDGET S 4.1. Insurance/Indemnification Requirements 9 V SELECTION PROCESS 9 5.1 Evaluation Criteria 9 5.2 Interviews 10 5.3 Recommendation to City Council 10 5.4 Disclaimer 11 VI PROPOSAL SUBMITTAL DEADLINE 11 VII CONTACT 11 VIII ATTACHMENTS 11 I. Introduction 1.1 Background The City of Huntington Beach is seeking proposals from qualified consultants who are interested in being considered for completion of an environmental impact report(EIR)for the Beach Boulevard/Edinger Avenue Corridor Study/Specific Plan. The EIR will need to include Traffic, Aesthetics, Land Use and Utilities studies as well as other studies identified in the process. The consultant team must have demonstrated experience in processing environmental documentation pertaining to specific plans and broad planning studies and have experience working with affected regional agencies. The City of Huntington Beach Planning Department will be the lead agency pursuant to the California Environmental Quality Act. The environmental consultant selected will have the primary responsibility of preparing the environmental documentation necessary for processing the project and must have adequate technical ability and resources to prepare the environmental documents in an accelerated and timely manner. The consultant will also be responsible for participating in study sessions and public hearings needed to prepare and adopt the documents. 1.2 Project Objectives The key objective in undertaking this project is to analyze the potential environmental impacts associated with the Corridor Study/Specific Plan. Importantly,the EIR should be at a level of detail such that development that will proceed subsequent to and consistent with the Specific Plan will either be able to wholly rely on the Specific Plan EIR analysis, which is most probable for the Edinger Avenue portion, or tier off the Specific Plan EIR, which is most likely the case for Beach Boulevard as its development opportunities are generally not as immediate as those on Edinger. 1.3 Role of Consultant The role of the consultant is to be an extension of the City's staff. The consultant(s) are expected to keep an open dialogue and to work closely with staff in completing all project objectives. As an extension of staff, the consultant will be expected to function in the following capacities: o Provider of technical information and unbiased recommendations o Provider of solutions to potential conflicts o Public educator of the CEQA process o Solicitor of public input o Organizer, facilitator& consensus builder o Available to City staff via phone, fax, meetings, etc. -I- G:\Analvst\Davis\RFP and Contracts\2007\13each Edinger o Preparer of environmental documents, letters, memos, applications, meeting minutes, staff reports, etc. o Presenter of CEQA issues, staff reports, etc. The City of Huntington Beach Planning Department will be the lead agency for the proposed scope of work. II. Project Background 2.1 Site Description Beach Boulevard, also designated State Route 39, is the main traffic artery in the City of Huntington Beach. An eight lane (divided) principal artery, Beach Boulevard runs six miles from Pacific Coast Highway in the South to the City's northern border at Interstate 405. Beach ultimately continues beyond the City through Westminster, Stanton, Buena Park, into the City of Azusa at the base of the San Gabriel Mountains. Beach Boulevard is a primary economic engine for the City of Huntington Beach, including auto sales, various commercial developments, supermarkets, both large and small retail, as well as residential, institutional, and many other land-use functions. Key retail establishments along or proximate to Beach Boulevard include The Beach Boulevard of Cars, Bella Terra Regional Shopping Mall, 5-Points Shopping Center, Wal-Mart, and the Hyatt Regency Resort& Spa. Edinger Avenue, which intersects Beach Boulevard at its northern end in the City of Huntington Beach, is a major east-west arterial that provides access to Interstate 405. The study area along Edinger extends west from Beach Boulevard to Goldenwest Street. Uses on this segment of Edinger include Goldenwest College, Bella Terra, active Union Pacific rail line and numerous strip commercial centers. l - - ;- 1 -77 'i 4 t . I _ -�._ _ !._ -7- (;'\�nahmtl Tlavic\RFP—A f n trartc\7A1 7\Pn h Fdin 2.2 Site Background Although new development along Beach Boulevard and Edinger Avenue has remained consistent with the City's General Plan and Zoning Code, efforts to create a unique vision for this part of the city have not been realized. When the City updated its General Plan in 1996, there was discussion regarding potential mixed use or residential uses at key nodes along Beach. Although this concept did not materialize, there has been renewed interest in these concepts as well as enhancing the pedestrian experience and focusing on design solutions. In recent years, the City has made an effort to develop specific plans for key areas within the City to maximize their unique assets. This includes the Downtown Specific Plan to maximize the City's tourism potential and create a cultural magnet for residents and visitors alike, the Holly- Seacliff Specific Plan for a major residential development, and the McDonnell Centre Business Park Specific Plan for the Boeing facility. The Crossings Specific Plan was adopted for the Bella Terra Mall site on Edinger Avenue in 2000. In and about 2003-2005, the City retained a consultant to prepare a specific plan for Edinger Corridor. Due to various factors this specific plan did not go through the public hearing process and was never adopted. In September 2006, the City Council approved a contract with Freedman, Tung & Bottomley (FTB) to perform a revitalization study for both Beach Boulevard and Edinger Avenue corridors. This project has been underway for approximately six months and has reached a phase where environmental considerations need to be incorporated into the larger vision for the project. Due to the redevelopment of the former Huntington Beach Mall site with the.new Bella Terra project, there has been significant new interest in developing projects along Edinger Avenue. The City's Redevelopment Agency staff, the Economic Development Department, is in conversation with several property owners and/or investors regarding specific development projects and sites. In addition, two Environmental Assessment applications have been filed for two mixed use projects (Bella Terra Phase II and The Ripcurl). Both project proponents have decided to proceed independently of the larger Beach/Edinger Corridor Study. 2.3 Project Description The Beach/Edinger Corridor Study/Specific Plan is intended to determine and implement a clear vision for growth and change along Beach Boulevard and Edinger Avenue. The specific configuration that new public and private investment along the corridor will take will be determined by a planning process involving city officials, citizens, stakeholders and city staff. Specifications to guide land use and development intensity, site layout, building design, site landscaping and signage will be detailed in the document created from this effort. Land use and development standards contained in a specific plan will be drafted to replace pre-existing zoning regulations, and to assist the community to more effectively attract investment and improve the evolving image and identity of the City. -�- G-\Analvvt\navic\RFP and C"nntractc\2007\Reach Fdinuer To date, the City of Huntington Beach has held two community workshops on the Beach/Edinger study. The first workshop provided an overview of the scope of work, current planning/urban design issues facing corridors, and economic forces relevant to the area. The second workshop presented a broad-brush vision for the corridor that generally consisted of focusing on: 1) residential uses along Beach Boulevard south of Ellis Avenue, 2) allowing mixed use with an emphasis on commercial and medical office along Beach between Ellis and Warner, and 3) developing a "town center" concept along Beach from Warner north to Edinger and along the entire length of Edinger, with emphasis on residential and retail. In all cases, existing uses would be allowed to remain and expand. A minimum of two additional community workshops will be held this year, with the intent of finalizing the vision for the corridors. After considering input received at the two community meetings and in consideration of the current interest in developing projects along Edinger, as described in Section 2.2 above, the City may decide to accelerate the planning process for Edinger as well as try to develop consensus about traffic solutions for the Beach/Edinger intersection as it is clear that there are significant concerns about this issue. Although this may occur, we would still expect one specific plan to be developed for both corridors. Although the final land use plan has yet to be crafted, it is likely that it will result in changes to land use and development intensity and standards related to site layout, building design and landscaping. It is expected that the standards for the streets themselves could change, which may have a bearing on circulation, pedestrian access and capacity. Caltrans will play a critical role in final specifications for Beach Boulevard, a state highway. It is expected that the specific plan boundary will terminate north of the City's existing Coastal Zone boundary. As such, the specific plan would not be subjected to review by the Coastal Commission. 111. Scope of Services In general, the consultant shall perform the necessary research, investigation and documentation to complete the environmental documentation. The Scope of Services shall include the following: 3. 1 Environmental Documentation The environmental documentation shall discuss environmental effects in relation to their severity and probability of occurrence and shall identify appropriate modifications to the project to mitigate any environmental impacts to the extent feasible. The consultant will be expected to prepare and carry out the following: 1. Completion of necessary EIR level technical studies, including aesthetics, air quality, traffic, noise, and utilities as well as any other studies needed as identified by the consultant. For the traffic study, the consultant or subconsultant will need to coordinate with the work of Austin Foust, the subconsultant preparing the traffic study for aforementioned Beach/Edinger Corridor Study. There would be no -4- (:\Anal:,ct\Flavic\RFP and C tr tcV)00'/\PP h RAi.n prohibition against the EIR consultant retaining the services of Austin Foust to prepare the traffic study for this project. 2. As necessary, confer and meet with regulatory agencies (Orange County Sanitation District, Caltrans, South Coast Air Quality Management District, etc.)regarding results of technical studies, etc. 3. Provide alternative recommendations (as necessary)based on results of items I and 2. 4. Preparation and distribution of the Draft Environmental Impact Report in accordance with the provisions of the California Environmental Quality Act and State Environmental Guidelines, as amended. The City will be responsible for internal distribution and to groups located within the City of Huntington Beach. 5. Complete environmental document consistent with CEQA statutes and guidelines. The consultant will prepare the Initial Study. The City's Environmental Assessment form will be used for the checklist. 6. Preparation of the Notice of Availability and Notice of Completion for the documents. The Consultant will be expected to distribute the notices to the appropriate County, State and Federal agencies and provide the City with the list. The City will be responsible for distribution of notices to area property owners and organizations within the City, publication in newspapers and transmitting notices to the County for posting. 7. Provide an electronic copy of the Initial Study and EIR formatted in Microsoft Word and Portable Document Format (PDF). The document converted to PDF shall be indexed and searchable by chapter. 8. Preparation of all graphic exhibits and handouts necessary for meetings, study sessions, and public hearings on the Environmental Documents with the exception of the following GIS graphics which will be available from the City in a JPEG file: vicinity map, General Plan land use map, zoning map, assessors parcel map, aerial photo, and existing utilities (except for storm drain). 9. Preparation of Responses to Comments received during the public comment period and distribution to commenting parties. (Contract augmentation for "excessive" numbers of responses is not typically considered by the City. Therefore, your proposal should be conservative in this regard). The consultant shall also prepare any other written responses to letters or verbal comments received during the preparation and processing of the document(as deemed necessary by City). 10. Preparation of the Final Environmental Document. 11. Provide an electronic copy of the Final Environmental Document formatted in Microsoft Word and Portable Document Format (PDF). The document converted to PDF shall be indexed and searchable by chapter. -5- G-\Annlvct\Tinvk\RFP and f nntrnrtc\7(N17\Rrnrh Friinoer 12. Preparation of certification documents (draft resolutions, statement of findings of facts, statement of overriding considerations, notice of determination, etc.), as necessary. 13. Preparation of a Mitigation Monitoring Program, as necessary. 14. Meet regularly with City staff to review work efforts, schedules, and issue areas as identified and necessary during the process. 15. Presentations at meetings, and public hearings. The firm's Principal or a representative of the environmental firm who has demonstrated ability in presenting Environmental Impact Reports to Committees, Planning Commissions and City Councils will be required to attend the public meetings or other meetings as deemed necessary by City staff. The City will make available to the consultant any relevant documents. The City completed a comprehensive update of its General Plan in May 1996, which will also be available to the selected consultant. 3.2 Content and Submission of Proposals The City requests that proposals be organized and presented in a neat and logical format and be relevant to the Scope of Services. Proposals shall be clear, accurate and comprehensive. Excessive (written proposals more than 20 pages, excluding tables, charts or graphics) or irrelevant material will not be favorably received. The consultant shall identify the tasks required to complete 3.1 above. Each task should be responded to by the consultant team in the form of a technical work statement. Each major work item should be related to a cost figure. The technical work statement should contain the effort to be expended by the consultant in preparing each task, and the time frame in which the task will be completed, In addition,proposals should contain the following information: 1. Cover letter, not to exceed three pages in length, should summarize key elements of the proposal. An individual authorized to bind the consultant must sign the letter. The letter must stipulate that the proposal price will be valid for a period of at least 180 days. Indicate the address and telephone number of the office located nearest to Huntington Beach and the office from which the project will be managed. 2. Information on which staff and subconsultants will be involved in the work, to include background/resume on the individuals (and subconsultants), team organization and the relationship of their capabilities and experience to the tasks undertaken. A project manager and an alternate project manager shall be named who shall be the prime contact and be responsible for coordinating all actions with the City. Any changes in project team membership shall be approved by the City. 3. At least five references that received similar services. Include client name, project manager, start/end date and telephone number. 3.3 Schedule The City is requesting that the project commence upon notice to proceed. 3.4 Meeting Attendance The consultant team shall assume the following minimum number of meetings. More meetings may be suggested in the proposal. Payment for meetings will be based upon the actual number of meetings. The proposed fee for meetings shall be segregated by type of meeting and should include all necessary personnel (including sub-consultants) and presentation materials. MEETINGS NUMBER Kick-off Meeting 1 Meetings with staff/consultant(s) 5 Meetings with Beach/Edinger Core Team 5 Planning Commission Study Sessions 2 Public Hearings 1 City Council (in the event of an appeal) Study Session 1 Public Hearings 1 Meetings required with other agencies in the preparation of the technical studies and environmental documents are not included in the above numbers but should be accounted for in the consultant's budget. 3.5 Deliverahles All documents and plans shall be the property of the City of Huntington Beach. Documents shall be organized so that they can be easily revised and reprinted, are adequately illustrated, are computer compatible, and are easily understood by diverse public interests. The number of documents and plans shall be as follows: Environmental Documentation 1. A minimum of five (5) screencheck copies of technical reports and the Draft Initial Study. 2. A minimum of one (1) screencheck copy of the Notice of Availability and Notice of Completion. -7- GAAnalvst\Davis\RFP and Contracts\2007�Beach Edinger 3. 40 bound copies of the public review environmental documents and 25 Technical Appendices plus one (1) unbound reproducible original copy shall be provided to the City. Note: these copies are in addition to the copies that the Consultant shall transmit to the State Clearinghouse and County, State and Federal agencies. a. All graphics, charts,maps, and tables shall be on 8 1/2 X 11 white paper. b. All studies, surveys results, data, and agency comments and responses shall be included in the technical appendices. 4. Provide an electronic copy of the Draft Environmental Documents formatted in Microsoft Word and Portable Document Format (PDF). The document converted to PDF shall be indexed and searchable by chapter. 5. A minimum of 10 screencheck copies of the Draft Response to Comments. 6. Copies of the Response to Comments to be distributed to commenting parties and agencies per CEQA. 7. 40 bound copies of the Final Environmental Document plus one unbound, reproducible copy containing Response to Comments and any other additional or revised text of the Environmental Document. 8. Provide an electronic copy of the Final Environmental Document formatted in Microsoft Word and Portable Document Format (PDF). The document converted to PDF shall be indexed and searchable by chapter. 9. A minimum of two (2) screencheck copies of the Certification documents and one reproducible final electronic copy. 10. Preparation of environmental analysis for memos and letters for City staff and public. IV. Budget Proposed budget must be provided. A "not to exceed" amount must be provided for all miscellaneous expenses such as mileage, printing, etc. so that there are no costs to the City which are not identified in the proposal. There will be no compensation to consultant for hours expended resulting from consultant's errors and omissions. A breakdown of labor hours by employee billing classification together with the cost of non-labor and subconsultant services shall be included. The labor breakdown shall be compiled based on a listing of work tasks that correlates with the consultant's defined scope of work for the project proposal. 4.1 Insurance/Indemnification Requirements Consultant shall maintain and provide proof of the following minimum insurance during the duration of the project: Professional Liability Coverage - $1,000,000 per occurrence. A claims-made policy is acceptable if the policy further provides that: a) The policy retroactive date coincides with or precedes the initiation of the scope of work(including subsequent policies purchased as renewals or replacements). b) Consultant will make every effort to maintain similar insurance during the required extended period of coverage following project completion, including the requirement of adding all additional insureds. c) If insurance is terminated for any reason, consultant agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with the contract. d) The reporting of circumstances or incidents that might give rise to future claims. A sample contract and the City's insurance requirements are included as an attachment. It is mandatory that you review these requirements and sign the attached acknowledgement form. V. Selection Process 5.1 Evaluation Criteria Of primary importance in the selection of a consultant or team of consultants will be the overall quality of the proposal as evidenced by previous accomplishments and a demonstrated willingness to work with City officials, staff, and agencies. In general, proposals will be evaluated based upon the following criteria: ➢ Understanding of the Scope .15 ➢ Identification of Critical Scope Elements and Key Issues .15 ➢ Technical Approach, Work Plan,Innovative Approach .30 ➢ Clarity and Completeness of Proposal .05 ➢ Qualification of Firm/Subconsultants .15 ➢ Knowledge and Experience of Project Manager/key staff .20 ➢ Changes to the City's contract(if any) -.10 5.2 Interviews If warranted, consultants may be selected for interviews to be held the week of July 16, 2007. Should interviews be held, consultants will be notified of the interview time by July 12. The interview shall consist of a presentation by the consultant and will allow the consultants an opportunity to demonstrate their understanding of the City's needs toward -0- (:\dnakretlTlm,ic\RGP onA RA;., , meeting its objectives. Any form of presentation may be used; however, the most effective presentation will demonstrate the experience and ability of key personnel and samples of the proposed product. Interview will be limited to one hour. The interview will begin with the proposer's presentation and will be followed by questions from staff. 5.3 Recommendation to City Council The staff will evaluate all eligible proposals and make the final recommendation for selection to the City Council based upon the following criteria: 1. Adequate technical and financial resources for performance prior to award of this contract. 2. Experience and organizational, technical and editorial skills and facilities prior to award of this contract. 3. Demonstrated qualification of the project leader(s) and assurance of his or her principal involvement in the project until its completion. 4. Ability to perform the required tasks within an acceptable time schedule. 5. A satisfactory record of ability and performance in other similar projects, and familiarity with issues pertaining to the project. 6. Ability and experience to work closely with City staff and advisory bodies. 7. Regularly and easily available to City staff and for day and evening meetings, as required. 8. An equal opportunity employer and qualified and eligible to receive and fulfill award of this contract under all applicable laws and regulations. 9. Information provided by references. 10. Ability to estimate and identify hidden and unforeseen costs. 11. Consultant's enthusiasm and creativity. 12. Past performance record with the City(if applicable). 13. A reasonable contract price. 5.4 Disclaimer -10- G:\Analvst\Davis\RFP and Contracts\2007\Beach Edineer rr, This Request for Proposal does not commit the City to award a contract, or to pay any costs incurred in the preparation of the proposal. The City reserves the right to extend the due date for the proposal, to accept or reject any or all proposals received as a result of this request, to negotiate with any qualified consultant, or to cancel this Request for Proposal in part or in its entirety. The City may require the selected consultant to participate in negotiations and to submit such technical, fee, or other revisions of their proposals as may result from negotiations. VI. Proposal Submittal Deadline Written proposals are due by Monday, July 23 by 5:00 p.m. Send or deliver six (6) copies of the proposal to: Chris Davis, Senior Administrative Analyst City of Huntington Beach Planning Department 2000 Main Street Huntington Beach, CA 92648 VII. Contact Person Questions regarding the project and consultant selection process should be directed to: Mary Beth Broeren, Principal Planner at(714) 536-5550. VIII.Attachments 1. Beach/Edinger Corridor Study Project Phases/Flow Chart 2. Sample Contract 3. City Insurance Requirements 4. Contract and Insurance Acknowledgment Form -11- GAAnalvst\Davis\RFP and Contracts\2007\13each Edineer ATTACHMENT #2 CITY OF HUNTINGTON BEACH INTERDEPARTMENTAL COMMUNICATION FFa FINANCE DEPARTMENT TO: PENELOPE CULBRETH-GRAFT,DPA, CITY ADMINISTRATOR FROM: DAN T.VILLELLA, CPA, FINANCE DIRECTOR SUBJECT: FIS 2007-08-8 Approval of Professional Services Agreement with PBS&J For an Environmental Impact Report for the Beach Boulevard/Edinger Avenue Corridor Study;Authorization of an Appropriation of$516,745 from Redevelopment Agency Merged Project Area Unappropriated Fund Balance to the Redevelopment Agency Professional Services Account DATE: OCTOBER 29,2007 As required by Resolution 4832, this Fiscal Impact Statement has been prepared for"Approval of Professional Services Agreement with PBS&J For an Environmental Impact Report for the Beach Boulevard/Edinger Avenue Corridor Study;Authorization of an Appropriation of $516,745 from Redevelopment Agency Merged Project Area Unappropriated Funds Balance to the Redevelopment Agency Professional Services Account" If the City Council approves this action (total appropriation $516,745) the estimated unreserved fund balance of the Redevelopment Agency Merged Capital Projects Fund Balance at September 30,2008 will be reduced to $11,201,000. Dan T.Villella Finance Director RCA ROUTING SHEET INITIATING DEPARTMENT: Planning SUBJECT: Beach/Edinger EIR Contract COUNCIL MEETING DATE: December 17, 2007 RCA ATTACHMENTS STATUS; Ordinance (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable Resolution (w/exhibits & legislative draft if applicable) Attached Not Applicable Tract Map, Location Map and/or other Exhibits Attached ❑ Not Applicable Contract/Agreement (w/exhibits if applicable) Attached (Signed in full by the City Attorney) Not Applicable ❑ Subleases, Third Party Agreements, etc. Attached ❑ Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Attached Not Applicable ❑ Fiscal Impact Statement (Unbudgeted, over $5,000) Attached Not Applicable ❑ Bonds (If applicable) Attached ❑ Not Applicable Staff Report (If applicable) Attached t Applicable Commission, Board or Committee Report (If applicable) Attached ❑ Not Applicable Findings/Conditions for Approval and/or Denial Attached ❑ Not Applicable ❑ EXPLANATION FOR NSSNG ATTACHMENTS REVIEWED RETURNED FORWAP WED Administrative Staff ( ) ( ) Deputy City Administrator (Initial) ( ) City Administrator (Initial) ( ) ( ) City Clerk ( ) EXPLANATION FOR RETURN OF ITEM: o • . • RCA Author: M. Broeren/C. Davis City of Huntington Beach 2000 Main Street o Huntington Beach, CA 92648 OFFICE OF THE CITY CLERIC "P JOAN L. FLYNN CITY CLERK December 26, 2007 PBSU 12301 Wilshire Blvd. Suite 430 Los Angeles, CA 90025 Attn: Terri Vitar Dear Ms. Vitar Enclosed for your records is a copy of the Professional Services Contract Between the Redevelopment Agency of the City of Huntington Beach and PBSU for Preparation of an Environmental Impact Report for the Beach Boulevard/Edinger Avenue Corridor Study. Sincerely, Joan L. Flynn City Clerk JF-.pe Enclosure: Agreement G:followup:agrmtltr Sister Cities: Anjo, Japan ® Waitakere, New Zealand (Telephone:714-536-5227)