HomeMy WebLinkAboutPCTA - Public Cable Television Authority - 2011-05-16 Council/Agency Meeting Held:.1
Deferred/Continued to:
)ilApp vet! ❑ Conditionally Approved ❑ Denied Cites C er s Signat#re
Council Meeting Date: May 16, 2011 Department ID Number: AD 11-015
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: Honorable Mayor and City Council Members
SUBMITTED BY: Fred A. Wilson, City Manager
PREPARED BY: Fred A. Wilson, City Manager
SUBJECT: Approve and authorize execution of an Agreement with Public Cable
Television Authority (PCTA) for reimbursement of video staff costs to
produce City Council and Planning Commission meetings
Statement of Issue: The City of Huntington Beach has been broadcasting its City Council
and Planning Commission meetings since 1983. The City has been paying staff costs to
broadcast the meetings. The Public Cable Television Authority (PCTA) is now collecting one
percent of the State franchise fee to be used for programming. The PCTA has signed an
agreement to reimburse the City for the staffing costs of broadcasting the meetings.
Funding Source: The current amount budgeted for part-time video staff is $15,000.
Reimbursement from the PCTA will be approximately $10,500 based on a four hour City
Council Meetings and three hour Planning Commission Meetings.
Recommended Action: Motion to:
Approve and authorize the City Manager to execute the "Agreement Between the City of
Huntington Beach and Public Cable Television Authority for Reimbursement of Programming
Costs."
Alternative Action(s): Do not approve the Agreement and direct staff accordingly.
HB -41- Item 5. - 1
REQUEST FOR COUNCIL ACTION
MEETING DATE: 5/16/2011 DEPARTMENT ID NUMBER: AD 11-015
Analysis: At the September 2010 Public Cable Television Authority meeting (PCTA), the
board approved a proposal to cover the staff cost of broadcasting the City Council Meetings
and Planning Commission meetings. This includes the cost of the part-time camera
operators, videographers, scheduler, and engineer. At the April 20, 2011 meeting the PCTA
voted to sign an agreement with the City of Huntington Beach to reimburse the City for the
staff costs related to video production of the City Council and Planning Commission
meetings.
The PCTA will be billed on a monthly basis for costs, which will be based on the number of
hours the above referenced meetings run. The same video staff members will continue
working for the City. The viewing audience will not notice any change in the programming.
Environmental Status: N/A
Strategic Goal: Maintain and enhance our financial reserves
Attachment(s):
a ® - -c
ri0tion
1. "Agreement Between the City of Huntington Beach and Public
Cable Television Authority for Reimbursement of
Programming Costs"
-2- 5/5/2011 11:02 AM
Item 5. - 2 HB - 2-
ATTACHMENT # 1
AGREEMENT BETWEEN THE
CITY OF HUNTINTON BEACH AND
PUBLIC CABLE TELEVISION AUTHORITY
FOR REIMBURSEMENT OF PROGRAMMING COSTS
This Reimbursement Agreement is made and entered into this day of
2011. by and between the City of Huntington Beach, a municipal corporation
of the State of California, hereinafter referred to as "City," and the Public Cable Television
Authority, a Joint Powers Authority,hereinafter referred to as "PCTA."
RECITALS -
A. WHEREAS, the City broadcasts various meetings and functions, including its
City Council and Planning Commission meetings, on public.television; and
B. WHEREAS, the City uses part-time camera operators, videographers, a scheduler
and engineer to do so; and
C. WHEREAS, the PCTA has agreed to reimburse the City for production cost of
broadcasting the City Council meetings and Planning Commission meetings.
NOW? THEREFORE, in consideration of the above recitals and the mutual promises
contained herein, PCTA and City hereby agree as follows:
AGREEMENT
1. PCTA agrees to reimburse City for its production costs (See Exhibit 1) to
broadcast its City Council and Planning Commission meetings.
2. City agrees to submit an invoice for its production cost to PCTA at the end of the
-City's fiscal year.
3. This Agreement shall be deemed effective on the date first set forth above (the
"Effective Date") and shall continue in effect until terminated as provided herein.
11-2759/57323 Page 1 of 3
4. This Agreement shall remain in effect indefinitely from the Effective Date,
provided that City may terminate this Agreement upon thirty (30) business days' prior written
notice to PCTA.
5. The persons executing this Agreement on behalf-of each party warrant that he/she
is duly authorized to execute and deliver this Agreement on behalf of the respective party for
whom they sign, and that by so executing this Agreement, the parties are bound by the provisions
of this Agreement.
6. This Agreement constitutes the entire agreement between the parties pertaining to
the subject matter hereof, and all prior and contemporaneous agreements, presentations,
negotiations and understandings of the parties, whether oral or written, are hereby superseded
and merged herein.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on this
day and year first written above.
CHAIRMAN, CITY OF HUNTINGTONBEACH,
PUBLIC CABLE TELEVISION AUTHORITY a munici 1 corporation of the State of
Cali
for
By-
6— l� i Manager
print name
ITS: (circle one)Chairman/Pr .'VicePresident INITIATED-AND APPROVED:
AND
Deputy City Manager
By:
APPROVED AS TO FORM:
print name
ITS: (circle o ecretary/ ief Financial Officer/Asst.
Secretary—Treasurer lty ttorney
11-2759/57323 Page 2 of 3
i
EXHIBIT 1
Staff Members Cost per Average Total Cost per Total Cost per
hour hours for meeting per meeting
meeting staff member
Engineer $18 5 $90
Videographer $15 5 $75
Videographer $15 5 $75
Videographer/scheduler $15 5 $75 $315
Number of Meetings per year
City Council 24
Planning Commission 24
Total Meetings 48
Cost per year (estimated based on length of meeting) $15,120
Invoice will be based on actual hours in meeting-
One engineer, two videographers and one scheduler $63 X number of hours
11-2759/57323 Page 3 of 3