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HomeMy WebLinkAboutCannon Corporation (Formerly known as PENCO Engineering, Inc.) - 2018-05-21 AMENDMENT NO. 1 TO AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND CANNON CORPORATION (FORMERLY KNOWN AS PENCO ENGINEERING, INC.) FOR ON-CALL PLAN CHECK AND ENGINEERING SERVICES THIS AMENDMENT is made and entered into by and between the CITY OF HUNTINGTON BEACH, a California municipal corporation, hereinafter referred to as "City," and CANNON CORPORATION (FORMERLY KNOWN AS PENCO ENGINEERING, INC.), a California corporation, hereinafter referred to as "Consultant." WHEREAS, City and Consultant are parties to that certain agreement, dated May 21, 2018, as amended, entitled "Professional Services Contract Between the City of Huntington Beach and PENCO ENGINEERING, INC., for On-Call Plan Check and Engineering Services" which agreement shall hereinafter be referred to as the "Original Agreement"; and City and Consultant wish to amend the Original Agreement to change the company name to Cannon Corporation. NOW, THEREFORE, it is agreed by City and Consultant as follows: 1. NAME CHANGE Penco Engineering, Inc. has combined with Cannon Corporation as of 2018. Contract is amended to reflect that change. 2. REAFFIRMATION Except as specifically modified herein, all other terms and conditions for the Original Agreement shall remain in full force and effect. 20-8583/228091 1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers on (,I& 1�� ' 2020. CONSULTANT, CITY OF HUNTINGTON BEACH, a municipal corporation of the State of CANNON CORPORATION California By: Director/Chief (Pursuant To HBMC§3.03.100) print name ITS: (circle one)Chairman/PresidentNice President APPROVED AS TO FORM: AND By: City Atto ey print name Date 13 ZD Zo ITS: (circle one) Secretary/Chief Financial Officer/Asst. Secretary-Treasurer RECEIVE AND FILE: City Clerk Date �31,74 COUNTERPART 20-8583/228091 2 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers on ljf`j , 2020. CONSULTANT, CITY OF HUNTINGTON BEACH, a municipal corporation of the State of CANNON CORPORATION California By: Director/Chief Michael ��annon (Pursuant To HBMC§3.03.l00) print name ITS: (circle one)P#W*VPresidenvwA4W#J0#" APPROVED AS TO FORM: AND i' By: City Atto ey Lawrence P. Kraemer print name Date ITS: (circle one)secretarylOftNf ljWA *ypttoV0/// / Aw"ffRAW RECEIVE AND FILE: City Clerk Date COUNTERPART 20-8583/228091 2 Dept. ID PW 18-019 Page 1 of 2 Meeting Date: 5/21/2018 O-Z cS 1 _ CITY OF HUNTINGTON BEACH n ' REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 5/21/2018 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Travis K. Hopkins, PE, Director of Public Works SUBJECT: Approve and authorize execution Professional Services Contracts for On Call Plan Check and Engineering Services with Derek J. McGregor, Inc., PENCO Engineering, Inc., and Bureau Veritas North America, Inc., each in an amount not to exceed $400,000 Statement of Issue: The Public Works Department requires on-call/as-needed plan check and other engineering services to support staff for the private development plan check services and general support . services. Financial Impact: Funding for the first year of these contracts is provided in the proposed FY 2018-19 Budget in General Fund account 10085251.69365 for $90,000 and Water Fund account 50685201.69365 for $90,000. Subsequent funding will be requested during the annual budget submittal in future years. Recommended Action: A) Approve and authorize the Mayor and City Clerk to execute $400,000 "Professional Services Contract Between the City of Huntington Beach and Derek J. McGregor, Inc. DBA DMC Engineering for On Call Plan Check and Engineering Services;" and, It SF..E Sep^12,4�TS pIL.E [B, Approve and authorize the Mayor and City Clerk to execute $400,000 "Professional Servicesntract Between the City of Huntington Beach and PENCO Engineering, Inc. for On Call Planeck and Engineering Services;" and, C) Approve and authorize the Mayor and City Clerk to execute $400,000 "Professional Services Contract Between the City of Huntington Beach and Bureau Veritas North America, Inc. for On Call Plan Check and Engineering Services." # SEA,%j>/ :F I LE Alternative Action(s): Do not authorize the contracts and direct staff with an alternate action. Plan check time will likely increase until new contracts are approved. Analysis: On November 28, 2017, the City advertised a Request for Qualifications ("RFQ") for On-Call Engineering and Professional Consulting Services. Proposals were requested and submitted in compliance with Chapter 3.03 of the Huntington Beach Municipal Code. Ten (10) proposals were received for plan check and engineering services. In accordance with a qualifications based selected procurement per the Federal "Brooks Act," State SB 419, and the City of Huntington Item 1.9. - 1 HEM -902-- Dept. ID PW 18-019 Page 2 of 2 Meeting Date:5/21/2018 Beach Municipal Code Section 3.03 "Professional Services" the Public Works Department established a review board. Proposals were evaluated and ranked by a three (3) member panel review team established by the Public Works Department. The reviewers were a Principal Civil Engineer, a Senior Civil Engineer, and a Water Quality Supervisor. After conducting the entire evaluation process, including negotiation for competitive rates, the top three (3) firms were selected to increase the opportunity for competitive proposals for future projects from qualified on call consultants, and they are Derek J. McGregor, Inc. dba DMc Engineering, PENCO Engineering, Inc., and Bureau Veritas North America Inc. A Summary of evaluation sheets for the top three firms, and the fourth firm not selected are shown in Attachment 4. The contracts recommended in this Request for Council Action (RCA) are to support staff for the private development plan check services and general support services. Applicants who submit development projects to the City pay fees for plan review services and expect reasonable service levels. When City staff can no longer meet the demands of increased development activity, these services have historically been supplemented with professional services provided by engineering plan check consultants. This approach is a cost effective method of closing the gap between the demands for services and the ability of City staff to meet this demand with high quality customer service. Consultants are paid for services performed through development fees collected for each project. These as-needed contracts will be used only if development demand requires the service. Three (3) consultants were selected to meet projected workload over the next three years. The sum of these contracts for Plan Check Service is $1.2 million over the term of the contract, or an annual average of$400,000. Public Works Commission Action: Not applicable. Environmental Status: Not applicable. Strategic Plan Goal: Enhance and Maintain Infrastructure Attachment(s): 1. Professional Services Contract between the City of Huntington Beach and Derek J. McGregor, Inc. DBA DMC Engineering for On Call Plan Check and Engineering Services 2. Professional Services Contract between the City of Huntington Beach and PENCO Engineering, Inc. for On Call Plan Check and Engineering Services 3. Professional Services Contract between the City of Huntington Beach and Bureau Veritas North America, Inc. for On Call Plan Check and Engineering Services 4. Professional Service Award Analysis for Derek J. McGregor, Inc. DBA DMc Engineering, Bureau Veritas North America, Inc., PENCO Engineering, Inc., and Vendor#4 HB -903- Item 19. - 2 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND PENCO ENGINEERING, INC FOR ON CALL PLAN CHECK AND ENGINEERING SERVICES THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and PENCO ENGINEERING, INC.. a California corporation hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to provide on call plan check and engineering services; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: l. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates Gary Solsona who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. agree/surfnet/professional sves mayor I of 11 10/12 3. TERM, TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence on May 21st , 20 18 (the "Commencement Date"). This Agreement shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than three (3) years from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed Four Hundred Thousand Dollars ($400,000). 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." a,=ree/surfnet/profcssional Svcs mayor 2 of 11 10/12 7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees tit. 8. HOLD HARMLESS CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars agree/surfnet/professional sves mayor 3 of 11 10/12 ($1,000,000.00) per occurrence and in the aggregate. The above-mentioned insurance shall not contain a self-insured retention without the express written consent of CITY; however an insurance policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims-made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for. the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: agree/surfnet/professional Svcs mayor 4 of 1 1 10/12 A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall agree/surfnet/professional s%cs mayor 5 of 11 10/12 be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section I hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or agree/surfnet/professional Svcs mayor 6 of 11 10/12 other communications will be sent by notifying the other party via personal delivery. a reputable overnight carrier or U. S. certified mail-return receipt requested: TO CITY: TO CONSULTANT: City of Huntington Beach PENCO Engineering, Inc ATTN: Debbie Debow Attn: Gary Solsona 2000 Main Street 16842 Von Karman Avenue, Suite 150 Huntington Beach, CA 92648 Irvine, CA 92606 949-777-1580 17. CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining aerce/surfncdprofcssional sves mayor 7 of 11 10/12 covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for agree/surfnet/professional Svcs mayor 8 Of I ] 10/12 CITY: and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 24. ATTORNEYS FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorneys fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this agree/surfnet/professional sves mayor 9 of It 10/12 Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Council. This Agreement shall expire when terminated as provided herein. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. agree/surfnet/professional Svcs mayor 10 of 11 10/12 CONSULTANT, CITY OF HUNTINGTON BEACH, a PENCO ENGINEERING, INC municipal corporation of the State of b COMPANY NAME Californi A California Corporation Mayor By: print name Oity Clerk Sla241/9,6% ITS: (circle one)Chairma residen "ice President AND INITIATED AND APPROVED: By: � ,c c�2 _;4=__1 Z� �- Director of Public orks r rint name ITS: (circleo . ecretar 'hieffinaneialOfficer/Asst. Secretary-Treasurer REVIE 'ED AND APPROVED: a'" City Manager APPROVED AS 7 ty Attorney aeree/surthet/professivnal Svcs mayor I I of 11 10/12 EXHIBIT "A" A. STATEMENT OF WORK: (Narrative of work to be performed) CONSULTANT shall provide consulting services on an 'as-needed' basis for projects to be determined during the term of the agreement. During the term of the agreement, CITY may elect to solicit proposals from CONSULTANT. CITY shall issue task order for each project based upon the scope of services, work schedule, and fee proposal submitted to CITY for its review and approval. B. CONSULTANT'S DUTIES AND RESPONSIBILITIES: CONSULTANT'S duties and responsibilities shall be per CONSULTANT'S Statement of Qualification (Exhibit A), consistent with the City of Huntington Beach Request for Qualifications for On Call Plan Check and Engineering Consulting Services. Upon award, and the contract period, if CONSULTANT chooses to assign different personnel to the project, CONSULTANT must submit the names and qualifications of these staff to CITY for approval before commencing work. C. CITY'S DUTIES AND RESPONSIBILITIES: 1. Furnish scope of work request for each project. 2. Furnish construction plans and specifications to the CONSULTANT. D. WORK PROGRAM/PROJECT SCHEDULE: A project schedule will be developed for each project assigned by CITY. EXHIBIT A HB -959- Item 19. - 58 PENCOE k lient Success is Our Success Statement of Qualifications: ON - CALL DEVELOPMENT PLAN CHECKING AND ENTITLEMENT REVIEW ENGINEERING SERVICES For the City of Huntington Beach Public Works Department January 11, 2018 tr h y f i Item 19. - 63 HB -964- PENCOENG Client Success is Our Success CITY OF HUNTINGTON BEACH QUALIFICATIONS FOR ON-CALL DEVELOPMENT PLAN CHECKING AND ENTITLEMENT REVIEW SERVICES TABLE O CONTENTS * TECHNICAL PROPOSAL A. Cover Letter........................................................................................................................... 1 B. Vendor Application Form*................................................................................................... 3 C. Pre-Qualification Form*....................................................................................................... 7 D. Service Category Firm's Qualifications............................................................................................................. 8 1. Demonstrated Capabilities.......................................................................................... 8 2. Key Personnel............................................................................................................... 10 3. Orange County/Los Angeles County References...................................................... 11 4. Penco's Unique Qualities and Overall Benefit to the City........................................ 13 5. Resumes*....................................................................................................................... 14 Staffing................................................................................................................................... 14 Understanding and Methodology....................................................................................... 15 E. Cost Proposal/Rate Sheet (Separate Sealed Envelope as requested in the RFP) APPENDIX* 1. Staff Resumes........................................................................................................................ 21 2. Addendum Acknowledgment.............................................................................................. 26 *Not counted in page limit requirement per the RFP HB -965- Item 19. - 64 I PENCOENIG Client Success is Our Success C s January 11, 2018 A. COVER LETTER Mr. Jim Slobojan City Clerk's Office, 2nd Floor City of Huntington Beach 2000 Main Street Huntington Beach, CA 92648 RE: Qualifications for On-Call Professional Services-Service Category: Development Plan Checking and Entitlement Review Services Dear Mr. Slobojan, PENCO has the dedicated staff and experience to successfully perform On-Call Services for the City of Huntington Beach's Development Plan Checking and Entitlement Review Services. PENCO has assisted numerous Cities and Counties in the successful completion for plan check of their development and Capital Improvement projects and we look forward to working with the City of Huntington Beach in delivering quality, expedited and cost efficient plan check services. In our proposal, we demonstrate how we will work with the City of Huntington Beach in providing the following: Commitment of PENCO's Proposed Project Manager.The success of any project is dependent on the experience and knowledge of the project manager and key project team members. We have assigned Gary Solsona, PE, QSD, as your Project Manager. Gary has over 16 years of professional consulting engineering experience providing the management of plan checking, planning, design, construction, and inspection services for transportation and municipal road projects, park projects, master plans and designs for drainage, sewers, and water projects which have included inventory work and condition assessment. He has extensive experience successfully managing on-call contracts for various public agencies throughout Southern California. 1. Extensive Public Works Experience: PENCO has worked with Public Agencies at the City, County, and State level for 29 years. A few of PENCO's selected Clients include: City of Glendora, City of Pomona, City of Diamond Bar, City of Los Angeles, City of Anaheim, City of Buena Park, City of Stanton, City of Hemet, City of Garden Grove, City of Moreno Valley, Orange County Public Works, Los Angeles County Department of Public Works, and Anaheim Redevelopment Agency. Irvine 1 Coronal San Diego 16842.Von Karman Avenue,Ste 150,Irvine,CA 926061 T(949)753-8111 F(949)753-0775 Item 19. - 65 HB -966- www.pencoeng.com ENCQENG" I&C, lient Success is Our Success CITY OF HUNTINGTON BEACH QUALIFICATIONS FOR ON-CALL DEVELOPMENT PLAN CHECKING AND ENTITLEMENT REVIEW SERVICES 2. Current Plan Check Experience: PENCO has gained valuable plan check experience through our recent plan check contracts with several cities in Southern California including the Cities of Santa Ana, Diamond Bar, El Monte and Menifee. While performing these various contracts, we have been able to streamline the plan check and development review process for our clients. As a result, PENCO is highly responsive and will provide the City of Huntington Beach with quick turn around times on plan check reviews. PENCO has reviewed the RFP, sample Consultant Agreement, and insurance requirements provided with the RFP and accepts them as is with no exceptions or deviations. We also acknowledge the receipt of Addendums No 1 dated November 29, 2017; No 2 dated December 18, 2017; and No 3 dated December 21, 2017. As you enter the selection process, we are confident that our unique qualifications will match the City's requirements to perform the specialized Plan Check and Entitlement Review work. You have our commitment to provide the best team and extensive resources to support the City of Huntington Beach. If you have any questions regarding our proposal, please contact me directly at 949-777-1580 or via e-mail at gsolsona@pencoeng.com. Respectfu y, G ry Solsona, PE, QSD Jeffrey M. Cooper Project Manager Principal In Charge/Vice President gsolsona@pencoeng.com jcooper@pencoeng.com (949) 777-1580 (949) 777-1586 HI3 -967- Item 19. - 66 PENCOENG Client Success is Our Success CITY OF HUNTINGTON BEACH QUALIFICATIONS FOR - ON-CALL DEVELOPMENT PLAN CHECKING AND ENTITLEMENT REVIEW SERVICES B . VENDOR APPLICATION FORM REQUEST FOR PROPOSAL VENDOR APPLICATION FORM TYPE OF APPLICANT: 0 NEW ❑ CURRENT VENDOR Legal Contractual Name of Corporation: PENCO Engineering, Inc. Contact Person for Agreement: Jeffrey M. Cooper, PE Corporate Mailing Address: 16842 Von Karman Avenue, Suite 150 City, State and Zip Code: Irvine, CA 92606 E-Mail Address: lcooper@pencoeng.com Phone: 949-753-8111 Fax: 949-753-0775 Contact Person for Proposals: Gary SOISona, PE Title: Public Works Manager E-Mail Address: 9solsona@pencoeng.com Business Telephone: 949-753-8111 Business Fax: 949-753-0775 Is your business: (check one) ❑ NON PROFIT CORPORATION 0 FOR PROFIT CORPORATION Is your business: (check one) 0 CORPORATION ❑ LIMITED LIABILITY PARTNERSHIP ❑ INDIVIDUAL ❑ SOLE PROPRIETORSHIP ❑ PARTNERSHIP ❑ UNINCORPORATED ASSOCIATION Item 19. - 67 HB -968- Page 3 PENCO , Client Success is Our Success CITY OF HUNTINGTON BEACH QUALIFICATIONS FOR ON-CALL DEVELOPMENT PLAN CHECKING AND ENTITLEMENT REVIEW SERVICES Names & Titles of Corporate Board Members (Also list Names & Titles of persons with written authorization/resolution to sign contracts) Names Title Phone George A. Jurica President 949-753-8111 Jeffrey M. Cooper VicePresidenUCOO/Secretary 949-753-8111 Gigi Huitron Treasurer 949-753-8111 Gary Solsona Public Works Manager 949-753-8111 Federal Tax Identification Number: 33-0364266 City of Huntington Beach Business License Number: None-will obtain upon contract award (If none, you must obtain a Huntington Beach Business License upon award of contract.) City of Huntington Beach Business License Expiration Date: HB -969- Item 19. - 68 - PENCOG Client Success is Our Success CITY OF HUNTINGTON BEACH QUALIFICATIONS FOR ON-CALL DEVELOPMENT PLAN CHECKING AND ENTITLEMENT REVIEW SERVICES REQUEST FOR PROPOSAL VENDOR APPLICATION FORM TYPE OF APPLICANT: ❑ NEW [_-] CURRENT VENDOR Legal Contractual Name of Corporation: Albert Grover & Associates Contact Person for Agreement: David Roseman Corporate Mailing Address: 211 Imperial Highway, Suite 208 City, State and zip Code: Fullerton, CA 902835 E-Mail Address: dave@albertgrover.com Phone: (714) 992-2990 Fax: (714) 992-2883 Contact Person for Proposals: Mark H. Miller Title: Executive Vice President E-Mail Address: mark@albertgrover.com Business Telephone: (714) 992-2990 Business Fax: (714) 992-2990 Is your business: (check one) ❑ NONPROFIT CORPORATION 0 FOR PROFIT CORPORATION Is your business: (check one) CORPORATION ❑ LIMITED LIABILITY PARTNERSHIP ❑ INDIVIDUAL ❑ SOLE PROPRIETORSHIP ❑ PARTNERSHIP ❑ UNINCORPORATED ASSOCIATION Item 19. - 69 1113 -970- Page 5 PENCO`'-A` Client Success is Our Success CITY OF HUNTINGTON BEACH QUALIFICATIONS FOR ON-CALL DEVELOPMENT PLAN CHECKING AND ENTITLEMENT REVIEW SERVICES Names & Titles of Corporate Board Members (Also list Names & Titles of persons with written authorization/resolution to sign contracts) Names Title Phone Albert L. Grover President/CEO (714) 992-2990 Mark H. Miller Secretary (714) 992-2990 Chalap K. Sadam Vice President (714) 992-2990 Federal Tax Identification Number: 33-0574555 City of Huntington Beach Business License Number: A260543 (If none, you must obtain a Huntington Beach Business License upon award of contract.) City of Huntington Beach Business License Expiration Date: 1 2/3 1/20 1 8 Ha -971- Item 19. - 70 PENCO Client Success is Our Success CITY OF HUNTINGTON BEACH QUALIFICATIONS FOR ON-CALL DEVELOPMENT PLAN CHECKING AND ENTITLEMENT REVIEW SERVICES C . PRE-QUALIFICATION FORM ( EXHIBIT A) EXHIBIT A:PRE-QUALIFICATION FORM ON-CALL DEVELOPMENT PLAN CHECKING AND ENTITLEMENT REVIEW ENGINEERING&PROFESSIONAL CONSULTING SERVICES SERVICE CATEGORY PROPOSING? Y/N circle A. Development Plan Checking and Entitlement R No Review Services JC (Initial)Consultant is willing to execute the Agreement as drafted(See Appendix B). JC (Initial)Consultant is able to provide the insurance as required(See Appendix C). Finn Name: PENCO Engineering Inc. Finn Address: 16842 Von Karman Avenue,Suite 150, Irvine,CA 92606 Signature: Date: January 8.2018 Item 19. - 71 HB -972- Page 7 PENCOEN Client Success is Our Success CITY OF HUNTINGTON BEACH QUALIFICATIONS FOR ON-CALL DEVELOPMENT PLAN CHECKING AND ENTITLEMENT REVIEW SERVICES D . SERVICE CATEGORIC 1. Demonstrated Capabilities Our project experience includes the following market sectors along PENCO Engineering, Inc. with services provided in the table below. PENCO has been providing comprehensive civil PUBLIC WORKS/ SURVEYING SERVICES INFRASTRUCTURE engineering and surveying services in Southern ENGINEERING Map Checking • Plan Checking&Entitlement Easements and Right-Of-Way California since 1988 to both our public and private Dedications Reviews Lot Line Adjustments sector clients. We provide engineering, planning and Street Widening Tract and Parcel Maps • Street Rehabilitation Title and Closure Reports surveying services for public works infrastructure, • Right-of-Way Engineering Boundary Surveys • Highway/Arterial Road Design Research institutional, educational projects, healthcare, civic, • ADA Ramp Compliance • Storm Drain System Design Boundary Analysis retail, residential and commercial/industrial projects. • Hydraulic Modeling Subdivision Mapping • Traffic Signal Design Centerline Ties We have extensive experience in plan check services . Master Drainage Study Flood Zone Certificates • Master Sewer Study Dedications and Abandonment and design of street rehabilitation, widening and Parcel/Tract Maps • Water Network Analysis improvement projects and include major street, storm • Levee Design Topographic Surveys • Open Channel Design GPS Surveys drain, right of way, water, sewer and dry utility design. • Sewer Trunk Line Design ALTA Surveys • Pump Stations Monumentation PENCO provides preliminary engineering studies and • Detention/Retention Basins Legal Description Preparation • Drainage Land Area Calculations master planning for drainage facilities, hydrology and . Water Transmission Main Boundary Line Adjustments hydraulics, water utilities, sewer and dry utilities. Design Construction Staking Staff Augmentation Our survey department ' Special District Financing OWCALL MUNICIPAL CONTRACTS WITHIN FIVE YEARS provides all plan check and Project design surveys, topographic, City of Anaheim On-Call Engineering&Design boundary' ALTA and City of Chino On-Call General Plan Check Services City of Diamond Bar On-Call Design,Plan Check and']n i !c I �' 6r4 �ll construction surveys for City of El Monte As-Needed Plan Check Services AW • On-Cad Survey Services . ` *" . Public Works and private City of Garden Grove • On Call Engineering&Staff Services` sector Projects. City of Glendora As-Needed Survey&Mapping City of Hemet On-Call Capital improvement Project Design&Construction Support Services With our commitment City of Irvine On-Call Professional Consultant Services City of Laguna Beach On-Call Assessment District Engineering to sustainability, our City of Lake Forest Consultant Team Services(Engineering,Survey,Landscape,Traffic,Utilities) Professional Engineers City of Lancaster Multi-Year Professional Services Development Plan Checking AS City of Los Angeles General Civil Engineering Services are LEED Accredited City of Manhattan Beach On-Call Professional Design Servicesrr' On-Call Surveying&Engineering Services City of Menifee Professionals, Construction . Civil Plan Check Services City of Moreno Valle On-Call Professional Consultant Services General Permit Qualified �v y . On-Call Surveying Services SWPPP Practitioner (QSP) City of Newport Beach On-Call Professional Services for Assessment Engineering City of Pomona On-Call Pavement Rehab Design Services and/or Qualified SWPPP City of Rancho Palos Verdes On-Call Civil Design,Engineering,Surveying,and Planning Developer (QSD) accredited. city of Santa Ana On-Call Engineering&Landscape Architecture s . Staff Augmentation and Plan Checking and Inspection City of Santa Monica On-Call Assessment Engineering PENCO has offices In Irvine, County of Riverside EDA Pre-oualifyirig Civil Engineering or Land Surveyor tl l San Diego, and the Inland Los Angeles Community College District On-Call Civil and Survey Los Angeles Unified School District On-Call Professional Civil and Survey Services Empire to support our On-Call Plan Check and Inspection Services Orange County Public Works On-Call Support Services for Road Projects,Various Locations clients in Southern California Port of Long Beach On-Call Contract Engineering Services San Bernardino County H g -g73- T On-Call Contract for Architectural,Engineering item 19. — 72 PENCOENG Client Success is Our Success CITY OFHUNTINGTON BEACH QUALIFICATIONS FOR ON-CALL DEVELOPMENT PLAN CHECKING AND ENTITLEMENT REVIEW SERVICES and currently employs 28. interchanges to minor traffic impact studies. PENCO brings 29 years of experience working with AGA's designers have both public and private multiple Public Works agencies throughout Southern experience and have been part of the AGA team for California. This familiarity with the various Public 20 years. AGA personnel have designed hundreds Works agencies is invaluable as it enables PENCO to of new and modified traffic signals for a large have a solid foundation of goals and objectives when number of cities and counties throughout California working with City departments and stakeholders. including the City of Huntington Beach. In addition PENCO's recent On-Call contracts including our to signal system component design, AGA also current On-Call Plan Check contracts with the City of provides signing and striping plans for intersections Santa Ana, City of Menifee, City of Diamond Bar, City and extended length arterials. AGA is up-to-date of El Monte, City of Lancaster, and Orange County on meeting CA MUTCD and ADA requirements Public Works Department contain the necessary and can provide various alternative solutions. AGA elements listed in the Request for Qualifications to also offers local and regional area transportation successfully provide competent and experienced planning capabilities to develop circulation plans and development plan check review services for the City coordination of these plans with those developed by of Huntington Beach. metropolitan planning organizations. Albert Grover & Associates (AGA) Projects managed by AGA staff include traffic signal Our subconsultant for Traffic Studies Plan Review is upgrading, roadway improvements, roundabout Albert Grover & Associates (AGA), a multidiscipline analyses and designs, traffic simulations and engineering firm specializing in municipal and operational analyses, traffic impact studies/analyses/ transportation engineering and is a State of reviews, landscaping, street lighting and traffic California Small Business Enterprise (SBE # 39313). signal interconnect and coordination timing.This Through the utilization of today's most sophisticated aspect of AGA's expertise also includes construction computer-aided equipment by highly skilled and management and the actual field inspection, as tenured professional engineers, AGA is able to well as administration of all federal requirements, provide its clients with professional services that including responsibility on federally funded projects range from the planning and conceptual design for the voluminous amount of paper work that stage through the construction supervision and was previously handled by Caltrans but is now the "as-built" stage. AGA's unique blend of Civil responsibility of the local agency. Engineers, Traffic Engineers, and skilled technical field maintenance/monitoring personnel have provided services to clients ranging from design and construction management of full freeway Item 19. - 73 HB -974- Page 9 PENCOEN Client Success is Our Success CITY OF HUNTINGTON BEACH QUALIFICATIONS FOR ON-CALL DEVELOPMENT PLAN CHECKING AND ENTITLEMENT REVIEW SERVICES 2. Key Personnel Resumes for our key personnel can be found in the Appendix of this proposal beginning in Appendix 1 on page 21. The resumes are not included in the page count limitation per the RFP. Scope of Work Elements � L c� Key Personnel / Role* o v � ;�_ Q. o'- v = a �n L L OJ•� fC Q� W> Cr CL W W V1 = E (� H Gary Solsona, PE, QSD 16 X X X X X Project Manager Jeffrey M. Cooper, PE 40 X X X X X Principal In Charge Brent Chamberlain, PE, LEED AP, QSD/QSP 33 X X X X X X Civil Engineering Plan Checker Nathan Kerstiens, PE, QSD 18 X X X X X Civil Engineering Plan Checker Carlos Norvani, EIT 22 X X X X X Civil Engineering Plan Checker Sashi Sanga, EIT 25 X X X X X Civil Engineering Plan Checker Sterling Mosley, EIT 6 X X X X X X X Civil Engineering Plan Checker Mark Miller, PE, TE, PTOE Traffic Plan Review 35 X X Albert Grover&Associates, Inc. J Braley, PLS 43 X X Survey John Koepke, PLS, CFEDS 33 X Survey *This chart is not counted in page limit per RFP Item 19. - 74 PENCOE",G Client Success is Our Success CITY OF HUNTINGTON BEACH QUALIFICATIONS FOR ON-CALL DEVELOPMENT PLAN CHECKING AND ENTITLEMENT REVIEW SERVICES 3. Orange County/Los Angeles County Agency References City of Santa Ana On-Call Plan Check Services, Santa Ana, CA .:c:rt/ct: Ehab Elias, (714) 647-5627, Eelias@santa-ana. PROJECT HIGHLIGHTS org or Nasser Rizk, Senior Engineer, (714) 647-5036, . On-Call Plan Check nrizk@santa-ana.org • Water Quality Management Plans (WQMPs) Team: Gary Solsona, Jeff Cooper, Brent Chamberlain • Street Improvement Plans • Hydrology Studies and Hydraulic Calculations Start/Finish: November 2016/ On-going . Wet Utility Plans PENCO is currently performing numerous broad • Grading plans based plan checking duties for the City of Santa Ana. • Street Lighting Plans • Traffic Control Plans Typical Plan Check services include sewer, water, . Easements and Right-of-Way Dedications storm drain, hydrology reports, SWPPPs, grading, . Lot Line Adjustments soils report reviews, street improvement plans, • Tract and Parcel Maps signing and striping plans, street lighting, parcel/tract • Soils and Geotechnical Reports maps, condominium plans, easements, and lot line adjustments. City of Diamond Bar Plan Check Services, Diamond Bar, CA Contact: John Beshay, PE, Associate Engineer, (909) PROJECT HIGHLIGHTS 839-7044,jbeshay@diamondbarca.gov • Plan Check Team: Brent Chamberlain, Gary Solsona, Jeff Cooper • Street Widening/Improvements Start/Finish: October 2014/On-going • Storm Drain and Flood Control • Survey Services PENCO is currently performing plan checking duties for • Grading plans the City of Diamond Bar. Project types include mostly • Landscape and Irrigation single-family residential as the City of Diamond Bar is • Utility Coordination • Environmental Compliance an almost completely built out community. Standards . ADA Compliance utilized include the City's, the County of Los Angeles, • Water Quality Documentation and the American Public Works Association's, where applicable. PENCO has been able to provide quick turnaround times and responses to the City's needs. Item 19. - 75 HB -976- Page 11 PENCOE ' ' Client Success is Our Success CITY OF HUNTINGTON BEACH QUALIFICATIONS FOR ON-CALL DEVELOPMENT PLAN CHECKING AND ENTITLEMENT REVIEW SERVICES City of El Monte As-Needed Plan Check Services, El Monte, CA Cc, �uGr: Alan Palermo, Consultant Project Manager, PROJECT HIGHLIGHTS City of El Monte, (310) 717-3244, • Plan Check apalermo@elmonteca.gov • Street Widening/Improvements Team: Gary Solsona, Jeff Cooper, Brent Chamberlain • Storm Drain and Flood Control StartJFinish. March 2015 /On-going • Survey Services • Grading plans PENCO is currently performing broad based plan • Landscape and Irrigation • Utility Coordination checking duties for the City of El Monte. Plan Check . Environmental Compliance services include grading, soils report reviews, sewer, • ADA Compliance water, storm drain, hydrology reports, SWPPP's, • Water Quality Documentation street improvement plans, signing and striping plans, street lighting, parcel/tract maps, condominium plans, easements, and lot line adjustments. City of Lancaster Plan Check Services, Lancaster, CA Allen Thompson, Development Engineering PROJECT HIGHLIGHTS Manager, (661) 945-6896, athompson@city of • On-Call Plan Check lancaster.org • Water Quality Management Plans(WQMPs) Team: Brent Chamberlain, Jeff Cooper • Street Improvement Plans • Storm Drain and Flood Control Start/Finish: September 2016/On-going . Drainage Plans PENCO's services include performing Civil plan check • Grading plans • Sewer Plans and final map plan checking for private development . Hydrology Studies projects for the City of Lancaster on an as needed • Traffic Control Plans basis. Typical assignments include: street plans, • Final Map Plans grading plans, water quality management, sewer plans, storm drain plans, traffic control plans, hydrology studies, building plans, and final mapping. HB -9-7- Item 19. - 76 PENCOENG Client Success is Our Success CITY OF HUNTINGTON BEACH QUALIFICATIONS FOR ON-CALL DEVELOPMENT PLAN CHECKING AND ENTITLEMENT REVIEW SERVICES 4. Penco's Unique Qualities and Overall Benefit to the City of Huntington Beach PENCO has provided professional civil and surveying services to public agencies and private clients since 1988. It is from this wealth of experience that we've developed a comprehensive/dynamic program to successfully deliver on-call development plan checking and entitlement review services for our clients in review of grading plans, street improvement plans, hydrology and hydraulic reports, water and sewer plans, traffic studies and WQMPs. We understand the importance, and place a heavy emphasis on proactive communication, responsiveness and flexibility when providing on call services, as we are accustomed to being ready when called upon for specific assignments to meet your expectations. Our team has a deep understanding of the City's processes and procedures and the proven ability to streamline the plan check and entitlement review process based on the systems and templates we've created (such as our plan check log) to ensure quality and promptness. PENCO is strongly committed to serving our clients by truly listening to their project objectives, producing quality work, and completing plan check reviews early or on time and within budget. We take pride in being highly responsive and proactive to our clients' needs and the specific requirements for each project. We are able to achieve this by making key senior staff involved at every step of the plan check and entitlement review process. PENCO strongly believes that "Client success is our success': PENCO Engineering has been "...PENCO has proven their providing plan check services professionalism with every task for the City of Santa Ana and we that they have been assigned could not be happier. They are and they have`completed every professional, responsive to all forms task on time and within budget. of communication and above all PENCO staff is cordial and work well with City staff. The City responsive and,provides quick would highly recommend PENCO turn-around times on submittals. Engineering for plan check services to any agency and/or municipality Cesar Roldan, Senior that may need assistance... Management Analyst Formerly at the City of El Monte Ehab Elias - Design Engineering Public Works Department, City of Santa Ana Engineering Division Public Works Agency Er Item 19. - 77 HB -978- Page 13 PENCOE 'I Client Success is Our Success CITY OF HUNTINGTON BEACH QUALIFICATIONS FOR ON-CALL DEVELOPMENT PLAN CHECKING AND ENTITLEMENT REVIEW SERVICES 5. Resumes Resumes of the Project Manager and key staff can be found in Appendix 1 at the end of this proposal beginning on page 21. STAFFING Our organization chart illustrates our key personnel and support personnel to perform all services listed in the Scope of Work of the RFQ. Our Project Manager, Gary Solsona, PE, QSD, will be the single point of contact and responsible for coordinating all activities with the City of Huntington Beach during the contract period. i !7,1909,�"➢ � I ` Jeffrey M.Cooper,PE PROJECT Gary Solsona,PE,QSD CIVIL ENGINEERING SURVEY AND MAPPING TRAFFIC STUDIES PLAN CHECKERS PLAN CHECKERS PLAN REVIEWS Gary Solsona,PE,QSD J Braley,PLS Mark Miller,PE,TE,PTOE Albert Grover&Associates Brent Chamberlain,PE,LEED John Koepke,PLS,CFEDS AP,QSD/QSP Nathan Kerstiens,PE,QSD Carlos Norvani,EIT Sashi Sanga,EIT Sterling Mosley,EIT HB -979- Item 19. - 78 PENCOENG Client Success is Our Success CITY OF HUNTINGTON BEACH QUALIFICATIONS FOR ON-CALL DEVELOPMENT PLAN CHECKING AND ENTITLEMENT REVIEW SERVICES UNDERSTANDING & METHODOLOGY METHODOLOGY associated reports and documents will meet the PENCO's approach to project review success in current applicable codes and standards. providing exceptional General Plan Check Services PENCO uses these very important project controls to the City of Huntington Beach encompasses many to deliver a project review that meets the City's facets of team work, communication, quality control/ financial goals, schedule and ability to deliver to its quality assurance, project understanding and intent, citizens the level of professionally developed projects budget constraints, close coordination with City staff, that are consistent with the values and goals of utility purveyors and any other stake holders that the City of Huntington Beach. We will succeed as may be affected by the designated project within this a partner with the City of Huntington Beach in the contract. projects we are selected to review now and in the At the top of this important list of factors that future. will lead to our project success is effective APPROACH communication between our internal review General plan checking review services include review team and the City's Project Manager and staff to of the conditions of approval, review of reference ensure we provide the City with the support they material, review of City standard plans and plan are looking for but also to minimize the impact to check requirements, accessibility, constructability/ any politically sensitive areas or disruption to the clarity, maintenance and general design. We will general public's ability to navigate within the City's perform grading, right-of-way, and site accessibility proposed project limits. The closest possible rapport plan reviews for projects constructed in the City will be developed with the City's Project Manager for conformance with City Codes and ordinances, to understand any special budget constraints, time including the "Greenbook" Standard Specifications schedules and associated impacts. Building an for Public Works Construction, County Standards and excellent communications will allow us to more easily Design Manual, California Building Codes related to define problem areas, technical requirements and site accessibility, and Orange County Manual. to facilitate a smoother acceptance and approval process. If circumstances arise, we will review the WQMP Within our highly skilled staff of engineers, project along with grading review, or by itself in conformance managers, QA/QC team and constructability with Regional Board NPDES permit, City Codes and reviewers are personnel that take their chosen ordinances and other City specific requirements. profession very seriously. This team strives for Extensive coordination is required between the the highest quality of service in each project different City departments and engineer of record review. Because our plan check engineers are also to ensure quick turnaround times. We, as the City's experienced designers that utilize the local, regional Plan Check Engineer, will do everything possible to and other applicable design standards on a day to expedite the services process. PENCO understands day basis, we can assure the improvement plans and plan checking will follow a set schedule of turnaround Item 19. - 79 HB -980- Page 15 PENCON Client Success is Our Success CITY OF HUNTINGTON BEACH QUALIFICATIONS FOR ON-CALL DEVELOPMENT PLAN CHECKING AND ENTITLEMENT REVIEW SERVICES timeframes as established by the City and shall not • Subdivision Map Act exceed three total plan check cycles. Should any . Grants, easements, or vacations as applicable occasion arise where a plan check is expected to • Conditions of Approval and Title Reports exceed three cycles, PENCO will inform the City's engineering staff and a meeting will be coordinated • Orange County Regional Board NPDES permit by the City with PENCO and the developer to resolve • Model WQMP outstanding issues. • Orange County Technical Guidance Document PENCO will scan all plan checks for record keeping PENCO understands that for land development purposes until plans receive final approval by the projects, prior to completion of the first plan check, City. A record of when plans are received and PENCO shall research existing City engineering returned to the City will also be kept. records including, but not limited to the documents PENCO understands that all improvement plan described above for consistency with the proposed check services shall be performed by or under improvements. PENCO shall also visit the project site the responsible charge of a California Licensed to verify the proposed improvements are consistent Professional Engineer (and/or California Licensed with the physical constraints in the field. Land Surveyor as applicable) eligible to prepare Facilitating the Plan Check Process and sign such plans. PENCO also understands that a minimum, plan check services shall be provided in We understand the concern, need and desire to conformance with the most current version of the complete plan checks within three (3) plan checks following documents and standards: or less. It has been our experience that when • City of Huntington Beach Standard Plans, Water three (3) plan checks or more are required, there Standard Plans, Landscape Standard Plans, is potentially an issue or concern that has not been Grading Ordinance and Grading Plan Check addressed up front or there has been a breakdown Requirements in communication. We have experienced success in the past by implementing the following approach. • California Building Codes related to site 1. Timely and complete technical reviews of the accessibility submitted plans and associated reports. • Orange County Hydrology Manual 2. Sound record keeping and documentation of • Orange County Local Drainage Manual when plan reviews are submitted, and returned, • County of Orange Standard Plans correspondence files, meeting minutes (if • APWA Standard Plans (Greenbook) necessary) plan check mark-ups and reference materials. • Approved Specific Plans, Site Plans, Environmental Documents, and/or Tentative and 3. Communication between plan reviewer(s) and Final Maps the Engineer/Architect of Record through phone • Traverse, Lot and Tract Boundary Closures for calls, e-mails, faxes and plan check review final or parcel maps meetings, as needed. Keeping our client and the HB _981- Item 19. - 80 PENCOEN Client Success is Our Success CITY OF HUNTINGTON BEACH QUALIFICATIONS FOR ON-CALL DEVELOPMENT PLAN CHECKING AND ENTITLEMENT REVIEW SERVICES project owners informed through CC's of Review within two (2) weeks from the date the complete Memo's, a-mails and Plan Check Logs. and revised drawings and related documents Record Keeping and Reporting arrive in consultant's office. Plans and documents for re-checking shall be submitted (in Through years of experience, we have developed response to correction lists) by the applicant, or streamlined procedures that produce timely, by the applicant's agent(s). accurate and consistent plan reviews. All • PENCO will complete any subsequent re-checks, Improvement Plans submitted will be logged of drawings and of related documents, within into a plan check log. The plan check log tracks two (2) weeks from the date the complete and the engineer of record, types of improvement revised drawings and related documents arrive plans submitted, date submitted, due date to in consultant's office. Plans and documents for be completed, and any significant comments or subsequent re-checking shall be submitted (in submittal requirements outstanding for that plan response to correction lists) by the applicant, or review. PENCO will provide regular updates (typically by the applicant's agent(s). on a weekly basis) of the status of plan reviews to report progress and anticipated return dates of Expedited reviews although not typical, are projects that are in for plan check. anticipated and we are open to having discussions with the City and executing these types of reviews, Turnaround Time if necessary. Although plan review turnaround time frames will Potential Scope of Services vary with the complexity or extent of the project, the requirements outlined in the City's RFP are PENCO understands that for land development acceptable. From our experience on a typical projects, prior to completion of the first plan check, project, it will follow the plan review periods PENCO shall research existing City engineering describe below: records including, but not limited to the documents • PENCO will complete the initial plan check work, described above for consistency with the proposed of drawings and of related documents, within improvements. PENCO shall also visit the project site three (3) weeks from the date that complete to verify the proposed improvements are consistent drawings and related documents arrive in with the physical constraints in the field. consultant's office. An exception shall be that, The Scope of Services for potential tasks may for projects of major size and/or complexity (as include: mutually agreed), the period of performance Rough and Precise Grading Plans: PENCO shall be negotiated with the City. will perform review of rough grading plans • When plan corrections shall be required, a for substantial conformance to the approved written plan correction list shall be provided to documents from the entitlement process, including the applicant, or the applicant's agent(s). but not limited to tentative map, drainage concepts • PENCO will complete the second plan check (hydrology and hydraulics), water quality BMPs, work, of drawings and of related documents, etc. Review of precise grading plans consists of Item 19. - 81 HB -982- Page 17 PENC0E!VG Client Success is Our Success CITY OF HUNTINGTON BEACH QUALIFICATIONS FOR ON-CALL DEVELOPMENT PLAN CHECKING AND ENTITLEMENT REVIEW SERVICES conformance with the City's grading ordinance and final approval. To ensure adequate document subdivision manual, including but not limited to, preparation, we shall attend project status meetings verification of detailed finish grade elevations to with City staff and with others as required to discuss show drainage patterns, flowlines for lot drainage, status and/or details of the project. proposed paving, grading plans are signed and Traffic Studies Plan Review: Our sub-consultant, sealed by a Registered Civil Engineer, and may Albert Grover and Associates (AGA), will perform include identifying all previous preliminary grading reviews of traffic studies to verify compliance with permits issued for the project site. the City's Traffic Engineering and Traffic Operations Wet Utility Plan Review (Sewer, Water, Storm principles " — Drain): PENCO will perform review of wet utility and design plans, consisting of sewer, water and storm drain, requirements. including, but not limited to, verifying conformance Certain key to City's design standards, constructability of items to look �U the proposed wet utility design improvements for when considering site constraints, design requirements, AGA reviews existing conditions, confirm labels and calculations traffic studies include how the proposed project of pipe slopes, pipe size, material and hydraulic will impact surrounding areas, what mitigations data. Additional items for review include verification are needed, were background projects included in of basic separation standards for water mains the study, was a fair share assessment complete, and sanitary sewers/storm drains in compliance and to check conformance with Orange County's with the California Waterworks Standards and Congestion Management Program. Also, having California Department of Public Health criteria designed several traffic signal systems in the City to prevent contamination of the public water of Huntington Beach, AGA is very familiar with the supplies, verification of pressure zone boundaries, if City's current Standard Plans and Transportation necessary, for water improvements, confirmation of Guidelines which we will ensure have been met on existing storm drain and sewer structure capacities, all traffic studies being reviewed. identify potential utility conflicts, and compare Hydrology Studies and Hydraulics Calculations: manhole rim elevation versus pad elevations. Services can include, but is not limited to the below: Street Improvements Plans: PENCO will review Provide preliminary design review of hydrology/ subdivision street improvement plans, provide hydraulics technical reports for proposed private comments and recommend for approval. We will development projects and attend City design check for compliance with City adopted Standard review meetings as necessary. PENCO will be Plans and applicable regulations using the checklist performing the duties to complete these task available on-line or as provided by staff. Services orders. shall include initial and subsequent reviews, full • Verify the new site won't put additional stress on or partial plan review services, interaction with the existing drainage system the client and recommendations to City staff for xB -983- Item 19. - 82 PENCOENG Client Success is Our Success CITY OF HUNTINGTON BEACH QUALIFICATIONS FOR ON-CALL DEVELOPMENT PLAN CHECKING AND ENTITLEMENT REVIEW SERVICES • Verify post-development flow doesn't exceed The following general approach describes PENCO's existing conditions typical approach to define scopes and to execute • Verify all tributary areas that may increase the Survey Map Checks for assigned projects. At this proposed development's runoff time, each task has been simplified; once we are provided with a specific project, a more detailed Water Quality Management Plans (WQMP) description of each task will be provided. Review: We will review the WQMP in conformance Our scope of the Final Map Plan Check program with the Regional Board NPDES permit, Model usually consists of the following phases: WQMP, City Codes and ordinances and other City specific requirements. • 1st Plan Check • 2nd Plan Check w 3rd Plan Check QA/QC PROGRAM FOR ENGINEERING PLAN CHECK REVIEW 1' sP � The plan review is performed by assigned members �Y s of the project team. Prior to the start of any plan check work, an analysis will be made to determine Survey and Mapping (Easements and Right-Of- the plan check requirements, including City's plan Way Dedications, Lot Line Adjustments, Tract and check guidelines, the needs and requirements Parcel Maps,Title and Closure Reports): PENCO of the City of Huntington Beach,jurisdictional will provide review of subdivision improvement requirements, and any fiscal constraints or schedule projects, which would include review of easements requirements of the project. and right-of-way dedications; lot line adjustments; tract and parcel maps; title and closure reports; and all applicable plans and recommendations as well as any other related reports and recommendations to ensure constructability considering site constraints, design requirements, and existing conditions. Typically, tasks would include initial site assessments, review of all plans, and reports. PENCO has extensive project experience with all of these and has provided design, peer review, and plan check services for many public agencies, including the Cities of Santa Ana, Diamond Bar, Menifee and El Monte. Item 19. - 83 xB -984- Page 19 PENCO i =� Client Success is Our Success CITY OF HUNTINGTON BEACH QUALIFICATIONS FOR ON-CALL DEVELOPMENT PLAN CHECKING AND ENTITLEMENT REVIEW SERVICES APPENDIX 1. Staff Resumes 2. Addendum #1 Acknowledgment IAR _98�_ Item 19. - 84 PENCOEN Client Success is Our Success CITY OF HUNTINGTON BEACH QUALIFICATIONS FOR ON-CALL DEVELOPMENT PLAN CHECKING AND ENTITLEMENT REVIEW SERVICES Appendix 1. Resumes Gary SOlSona, PE, QS "' Key Elements Related to Project Project Manager/Civil Engineering Plan Gary has more than 16 years of Checker professional civil engineering experience in public works design and plan checking BS, Civil Engineering, California State Polytechnic of development projects,including University, Pomona, 2001 streets,grading, hydrology and Professional Civil Engineer, CA No. 68420 hydraulics,water and sewer, and review Qualified SWPPP Developer/ Practitioner No. of permit applicant's Preliminary and 234666 Final WQMP reports • City of Huntington Beach project - e - experience •• City of Diamond Bar Plan Check Services Certified Qualified SWPPP Developer andPractitioner(QSD/QSP) • City of Santa Ana Civil Plan Check Services • City of El Monte Civil Plan Check Services • City of Los Alamitos Staff Augmentation and Plan Checking, Los Alamitos, CA * Work performed prior to PENCO Jeffrey M Cooper, PE Key Elements Related to Project Principal-In-Charge/QA/QC �u • Jeff has more than 40 years of professional engineering experience that MS, Civil Engineering, University of California, �. includes street improvements,grading, Berkeley, 1977 highways,storm drain,domestic/ BS, Civil Engineering, University of California, reclaimed water,sewer,signing/striping, Berkeley, 1976 report writing, and land allocation review for master/regional plans Relevant Project - Currently involved with the Plan Check Services for several cities in Southern • City of Santa Ana On-Call • On-Call Professional Services California. Extensive experience with Engineering Services for Assessment Engineering interpretation of plans, specifications, and related design manuals,checklists, • City of Diamond Bar Plan City of Santa Monica, CA and regulations Check Services • City of Manhattan Beach On- Extensive experience working on public agency projects throughout Southern • City of El Monte As-Needed Call Engineering California including cities located in Orange County Plan Check Services • City of Menifee Civil Plan Check Services Item 19. — 85 HB -986- Page 21 PENCOE G Client Success is Our Success CITY OF HUNT►NGTON BEACH QUALIFICATIONS FOR ON-CALL DEVELOPMENT PLAN CHECKING AND ENTITLEMENT REVIEW SERVICES Brent Chamberlain, PE, LEED AP, Key Elements Related to Project QSD/QSP _ Brent has 33 years of experience Civil Engineering Plan Checker ,xzf which demonstrates an emphasis on water quality, plan checking,street BS, Engineering, California State University, improvements, pavement design, Fullerton, 1983 grading, hydrology and hydraulics Engineering, United States Military Academy at studies,wet utility design,and West Point, New York, 1980 traffic engineering for public works, Professional Civil Engineer, CA, No. 47313 institutional and land development projects Emil • He reviews all plans prepared by his team • City of El Monte As Needed Plan Check Services for Quality Assurance/Quality Control (QA/QC)and reviews all plan checks • City of Diamond Bar Plan Check Services returned by various public agencies • City of Menifee Civil Plan Check Services Brent is also familiar with Santa Ana Region-State Water Resources Control • City of Pomona Senior Engineering Support/Staff Augmentation Board standards, provisions,policies,and practices MW Nathan KerStEenS, PE, QC Key Elements Related to Project Civil Engineering Plan Checker US Nathan has more than 18 years of BS, Civil-Environmental Engineering, University experience specializing in water resources of Southern California, 1996 and land development projects. His design Professional Civil Engineer, CA, No. 68486 skills include site grading,import/export analysis,composite utility plans, project Qualified SWPPP Developer/Practitioner No. �i► phasing,drainage studies, hydraulic 23488 analysis for potable water, recycled water Relevant Project E , . _nce and storm drain facilities,surge analysis, water and storm drain master planning, • City of Santa Ana Plan Check Services highway drainage projects,and water and sewer plan checking,and survey support • City of Diamond Bar Plan Check Services services. • Rancho Miramonte Development, Chino, CA He is very knowledgeable in engineering design calculations and the preparation • KB Homes, 132 Lot Subdivision, Riverside, CA of engineering reports including WQMPs, SWPPPs, hydrology/hydraulics,sewer • RSI Properties, 983 Units, Beaumont, CA capacity studies and fire flow modeling. • Processed plans through various agencies • Garden Grove Mixed Use Development including County,City Fire Department, * Work performed prior to PENCO State Architect,Water, Flood Control and Sewer Districts xB -987- Item 19. - 86 PENCO PJ Client Success is Our Success CITY OF HUNTINGTON BEACH QUALIFICATIONS FOR ON-CALL DEVELOPMENT PLAN CHECKING AND ENTITLEMENT REVIEW SERVICES Carlos Norvani, EIS' Key Elements Related to Project Civil Engineering Plan Checker • Mr. Norvani has more than 22 years BS, Engineering, California State University, Long of experience in utility design and Beach, 1994 coordination,grading,drainage, LID BMP Engineer in Training, CA, No. 108604 selection and implementation LEED Accredited • Extensive experience working on public agency projects throughout Southern California MM • Processed plans through various agencies • Garden Grove Staff Augmentation Services including County,City Fire Department, • City of Diamond Bar Plan Check Services State Architect,Water and Flood Control Districts • City of Santa Ana Civil Plan Check Services • City of Manhattan Beach Engineering Support • Rancho Miramonte Development, Chino, CA SterlingMosley, EIT y - Key Elements Related to Project Civil Engineering Plan Checker • Sterling has more than 6 years of BS,Civil Engineering, California State Polytechnic experience in utility design andcoordination,grading,drainage, LID BMP University, Pomona, 2011 selection and implementation for land Engineer in Training, CA, No. 145412 development and Capital Improvement projects evant P�qject Experience • Extensive experience working on public agency projects throughout Southern • City of Diamond Bar Plan • Rancho Miramontes California Check Services Development, Chino, CA Processed plans through various agencies including County, City Fire Department, • City of Santa Ana Civil Plan • City of Diamond Bar, Assistant State Architect,water, Flood Control and Check Services Engineer, Public Works* Sewer Districts,and Storm Water Regional Boards • City of Garden Grove * Work performed prior to PENCO Stormwater Pollution Prevention Plan (SWPPP) Item 19. — 87 HB -988- Page 23 PENCOENG Client Success is Our Success CITY OF HUNTINGTON BEACH QUALIFICATIONS FOR ON-CALL DEVELOPMENT PLAN CHECKING AND ENTITLEMENT REVIEW SERVICES Sashi Sanga, EIT Key Elements Related to Project Civil Engineering Plan Checker Sashi has more than 25 years of experience BS,Civil Engineering, University of Missouri-Rolla _g in design and coordination,grading,and drainage selection and implementation (Missouri School of Mines), 1986 for land development and Capital Engineer in Training Improvement projects ProjectRelevant Experience Extensive experience working on public agency projects throughout Southern • KB Home, Lotus, Santa Ana, • Port of Long Beach Mega California CA Terminal - Pier G* Processed plans through various agencies including County,City Fire Department, • Port 400, Port of Los Angeles, • Rancho Miramontes State Architect,Water, Flood Control and CA* Development, Chino, CA Sewer Districts,and Storm Water Regional Boards • Pier G Redevelopment • Mockingbird Canyon, Project, Port of Long Beach, Riverside, CA CA* *Work performed prior to PENCO Mark M l l l e r, PE, TE, PTO E Key Elements Related to Project Traffic Studies Plan Checker R � 4 Mr. Miller has more than 35 years of BS, Civil/Traffic Engineering, California GSSOCIATESexperience reviewing and preparing traffic Polytechnic University, signal and traffic engineering plans Pomona • Extensive experience in all phases of ITS design,signal interconnect and Professional Traffic Engineer, CA No. 1575 coordination plans,CCTV installations, Professional Civil Engineer, CA No. 40956 traffic signal/signal system design,and Professional Traffic Operations Engineer, CA No. 233 street lighting evaluation and design. • Project experiencing for the City of ExperienceRelevant Project Huntington Beach • City of Huntington Beach, Traffic Signal Design • City of La Habra, Traffic Studies Plan Review • City of Fullerton, Traffic Studies Plan Review • City of San Dimas, Traffic Engineering Review • City of Cerritos, Roadway Signal Improvement Plan reviews HB -989- Item 19. - 88 PENCOEN Client Success is Our Success CITY OF HUNTINGTON BEACH QUALIFICATIONS FOR ON-CALL DEVELOPMENT PLAN CHECKING AND ENTITLEMENT REVIEW SERVICES j Braley, P LS ! Key Elements Related to Project Survey and Mapping Plan Checker Mr. Braley has more than 43 years of ay Land Survey, Santa Ana & California State experience as a Land Surveyor providing University, Fresno survey services to public works agencies GPS class, Los Rios Community College, CA and throughout southern California Sierra College He has a strong background in right of Professional Land Surveyor, CA No. 8446 way mapping, boundary and title related issues as well as topographic surveys, - , - and horizontal and vertical control for projects that include roadway design and • City of Garden Grove On-Call Surveying Services rehabilitation • Extensive experience working on land • Orange County Public Works On-Call Surveying Services development projects throughout • Rancho Miramonte Development, Chino, CA Southern California • KB Home Residential Development, Santa Ana, CA • City of Rancho Palos Verdes On-Call Surveying Services • On-Call Profession Survey & Civil Services, Los Angeles Unified School District John KOepke, PLS, CFEDS Key Elements Related to Project Survey and Mapping Plan Checker John has 33 years extensive field and office Land Survey, Santa Ana & California State experience in cadastral, boundary, right- University, Fresno of-way,control,topographic,and design GPS class, Los Rios Community College, CA and surveys for subdivision, commercial,and Sierra College heavy construction projects Professional Land Surveyor, CA No. 8446 He is responsible for directing office preparation of maps and exhibits of record, records of survey, parcel maps,final maps, lot line adjustments, easement plats,and legal descriptions • City of Garden Grove On-Call Surveying Services Extensive experience working on land development projects throughout • Orange County Public Works On-Call Surveying Services Southern California • Rancho Miramonte Development, Chino, CA • KB Home Residential Development, Santa Ana, CA • Shoemaker Bridge Replacement, Long Beach, CA Item 19. - 89 HB -990- Page 25 P E N C OEr�r Client Success is Our Success CITY OF HUNTINGTON BEACH QUALIFICATIONS FOR ON-CALL DEVELOPMENT PLAN CHECKING AND ENTITLEMENT REVIEW SERVICES Appendix 2. Addendum Acknowledgment City of Huntington Beach Public Works Department 2000 Main Street Tel. (714) 960-8820 ADDENDUM NUMBER ONE For RFQs—Water, Plan.Check, Ocean,Architectural,Transportation, Construction Management, Materials,CUM in the CITY OF HUNTINGTON BEACH November 29, 2017 Notice To All: City of Huntington Beach has extended the due date from January 4th, 4:00 pm 2018 to January 11"', 4:00 pm 2018 for eight (8) Request For Qualifications (RFQ) for various professional services (Water, Plan Check, Ocean,Architectural, Transportation,Construction Management, Materials, Civil). This is to acknowledge receipt and review of Addendum Number One, dated November 2 , 2017. Penco Engineering, Inc Gary Solsona Company Name By November 29, 2017 Date All bidders must acknowledge and include the receipt of this Addendum with your RFQ packages. CC1392,Addendum No. 1 Page 1 f1 R Item 19. - 90 PENCO Engineering, Inc. *0 41 16842 Von Korman Avenue, Suite 150 Irvine, CA 92606 (949) 753-811 1 www.pencoeng.com George A Jvnca,'P .ry. Principal 16842 Von Korman Avenue, Suite 150 Irvine, CA 92606 Direct: 949-777-1585 Office: 949-753-81 1 1 Ext 222 Mobile: 949-289-5415 gjurica@pencoeng.com s Jeff Cooper, PE` Vice President 16842 Von Korman Avenue, Suite 150 Irvine, CA 92606 Direct: 949-777-1586 Office: 949-753-81 11 Ext 237 Mobile: 949-289-5414 jcboper@pencoeng.com EXHIBIT "B" Payment Schedule (Hourly Payment) A. Hourly CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule: B. Travel Charges for time during travel are not reimbursable. C. Billing 1. All billing shall be done monthly in fifteen (15) minute increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it. 2. Each month's bill should include a total to date. That total should provide, at a glance, the total fees and costs incurred to date for the project. 3. A copy of memoranda, letters, reports, calculations and other documentation prepared by CONSULTANT may be required to be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 4. CONSULTANT shall submit to CITY an invoice for each monthly payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 1 Exhibit B Item 19. - 59 HB -960- 5. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. 2 Exhibit B HB -961- Item 19. - 60 PENCO AJ Client Success is Our Success C s x1t1_ FEE SCHEDULE Effective January 1,2018 through December 31, 2020 PERSONNEL HOURLY RATE Project Manager $180.00-$195.00 Plan Check Engineer $ 135.00-$180.00 Project Assistant $ 95.00-$105.00 Senior Project Surveyor $ 160.00-$175.00 Project Surveyor $ 135.00-$1S0.00 All terms and conditions will be per the On-Cali contract with the City of Huntington Beach. PENCO's Fee Schedule is for use in invoicing the City of Huntington Beach.These proposed rates are negotiable. REIMBURSABLE COSTS All reimbursable costs shall be billed at cost plus 15% Mileage shall be billed at the current IRS standard mileage rate r ALBERT /''�ROVER & %— ]ASS_®CIATES SCHEDULE OF HOURLY RATES EFFECTIVE January 1,2018 Principal/President $ 275 Vice President $ 250 Director of Project Development $ 250 Principal Transportation Engineer $ 225 Senior Transportation Engineer $ 200 Senior Design Engineer/Project Development Manager $ 185 Advanced System Integrator $ 180 Senior Associate $ 170 Transportation Engineer/Senior Project Coordinator $ 170 Design Engineer/Senior Signal Systems Specialist/Construction Inspector/System Integrator $ 150 Associate Transportation Engineer II/Civil Engineering Associate $ 140 Signal Systems Specialist $ 140 Transportation Engineering Associate $ 135 Associate Transportation Engineer 1 $ 125 Signal Systems Technician/Senior CADD Operator $ 125 Project Coordinator $ 120 Associate Engineer 11 $ 115 CADD Operator/Associate Engineer 1 $ 110 Assistant Transportation Engineer/Assistant Engineer $ 90 Traffic Enumerator, Engineering Aide II $ 78 Engineering Aide 1 $ 50 Council/Commission Meetings, Hearings,etc. (Billing Rate+$50 Surcharge) $ 1,000 Minimum Expert Witness(Billing Rate+$50 Surcharge) $ 1,000 Minimum Expert Witness-Deposition/Court(Billing Rate+$100 Surcharge) $ 1,000 Minimum Subconsultants will be billed at cost plus 20% Conditions of Usage: The above rates are typically effective for a 12-month period,but AGA maintains the right to change the billing rates at any time for convenience of record keeping. Therefore,ail billings will always be at the then current billing rates. This will not affect any agreed upon total or not-to-exceed fees, INVOICES WILL BE SUBMITTED MONTHLY AND SHALL BE DUE AND PAYABLE WITHIN 30 DAYS. FINANCE CHARGES MAY BE ACCRUED DAILY ON UNPAID BALANCES BASED ON A 10%ANNUAL PERCENTAGE RATE. TRANSPORTATION CONSULTING,ENGINEERS 211 E.Imperial Hwy„Suite ao8,Fullerton,CA 92835 (714)992-2990 FAX(714)992-288g E-Mail:aga@albertgrover.com Bidder's List for Plan Check & Engineering - 20 Company Name Phone .......... B&E Engineers Bureau Veritas 916-725-4200 CSG Consultants, Inc. 714-568-1010 DMc Engineering 949-753-9393 ERSC Inc. 951-765-6622 HIR Green Pacific, Inc. 858-201-8169 Interwest Consulting Group 714-899-9039 Lockwood Andrews and Newnarn PENCO Engineering, Inc. 949-753-8111 Transtech Engineers, Inc. 909-595-8599 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND PENCO ENGINEERING, INC FOR ON CALL PLAN CHECK AND ENGINEERING SERVICES Table of Contents 1 Scope of Services.....................................................................................................1 2 City Staff Assistance................................................................................................2 3 Term; Time of Performance.....................................................................................2 4 Compensation ..........................................................................................................2 5 Extra Work...............................................................................................................2 6 Method of Payment..................................................................................................3 7 Disposition of Plans, Estimates and Other Documents ...........................................3 8 Hold Harmless .........................................................................................................3 9 Professional Liability Insurance.............................................................................4 10 Certificate of Insurance............................................................................................5 11 Independent Contractor............................................................................................6 12 Termination of Agreement.......................................................................................6 13 Assignment and Delegation......................................................................................6 14 Copyrights/Patents...................................................................................................7 15 City Employees and Officials..................................................................................7 16 Notices.........................................................................................7 17 Consent....................................................................................................................8 18 Modification.............................................................................................................8 19 Section Headings .....................................................................................................8 20 Interpretation of this Agreement..............................................................................8 21 Duplicate Original....................................................................................................9 22 Immigration...............................................................................................................9 23 Legal Services Subcontracting Prohibited................................................................9 24 Attorney's Fees..........................................................................................................10 25 Survival.....................................................................................................................10 26 Governing Law.........................................................................................................10 27 Signatories.................................................................................................................10 28 Entirety......................................................................................................................10 29 Effective Date.................................................................................I I --- V_ J �1 PENCENG-01 YOUNGT ACORD CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDNYYY) 4/23/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER License#OE67768 N TACT Marie Benjamin IOA Insurance Services PHONE FAX 3875 Hopyard Road (A/C,No,Ertl:(925)660-3530 50030 1(AIC,No):(925)416-7869_ Suite 240 ED R'Ls •Marie.Benjamin@ioausa.com Pleasanton,CA 94588 INSURERS AFFORDING COVERAGE NAIC# _ INSURER A:RLI Insurance Company_ 13066 INSURED INSURER B AtlanticSDecialty Insurance Company 27154 Penco Engineering,Inc. INSURER c: 16842 Von Karman Avenue,Suite#150 INSURER D: Irvine,CA 92606 - INSURER E INSURER F: j COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR 'ADDL SUBR POLICY EFF POLICY EXP LTBTYPE OF INSURANCE INaDI POLICY NUMBER ryyyyiiiNI LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE __ S 1,000,000 CLAIMS-MADE n OCCUR PSB0006402 07121/2017;07/21/2018 1 DDAMAEM VETO RENTTE0 col $ 1,000,000 $ 10,000 PERSONAL&ADV INJURY $ 1,000,600 GEN'L AGGREGATE LIMIT APPLIES PER: .GENERAL AGGREGATE 1$ 2,000,000 POLICY Ll JECT U LOC PRODUCTS-COMP/OP AGG 2,000,000 OTHER: COMBINED SINGLE LIMIT AUTOMOBILE LIABILITY _. S`��1,000,000 X ANY nuTo PSA0002222 07/21/2017 07/21/2018 GODLY INJURY OWNED SCHEDULED � � $--`-- AUTOS ONLY AUTOS BODILY INJURY(Per acddentl. S X AUTOS ONLY X AUNO WNED Per ntDAMAGE S OOtNJ �� S A UMBRELLA LIAB -X OCCUR _EACH OCCURRENCE $ 1,000,000 X j EXCESS LIAB CLAIMS-MADE PSE0002785 07/21/2017 07/21/2018 AGGREGATE $ 1,000,000 DED I X I RETENTION$ 0: A WORKERS COMPENSATION X PTAT OTH- AND EMPLOYERS'LIABILITY �,I N ! ANY PROPRIETOR/PARTNERIEXECUTIVE PSW0003626 07/21/2017 07/21/2018 1,000,000 pFFICERttvIEMBEERR EXCLUDED? �Y I N I A E.L.EACH ACCIDENT $ (Mandatory In NHl E.L.DISEASE-EA EMPLOYE S 1,000,000 If es,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L DISEASE-POLICY LIMIT $ B Professional Liab. iIDPL700617 07/21/2017 07/2112018 Per Claim 2,000,000 B Professional Liab. DPL700617 07/21/2017 07121/2018 jAggregate 3,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) All operations of the Named Insured. General Liability: The City of Huntington Beach,its officers,elected or appointed officials,employees agents,and volunteers are included as Additional Insured on Primary 8:Non-Contributory basis with Waiver of Subrogation included,as required by written contract. Auto Liability:The City of Huntington Beach,its officers,elected or appointed officials,employees agents,and volunW v65I)&*a~onal Insured with Waiver of Subrogation included,as required by written contract. Professional Liability deductible:$10,000 per claim. By: MICMAEL E.GATES CERTIFICATE HOLDER CANCELLATION R-- CITY AT JUKNEY CITY OF A 1UNTINGTON BEACH SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE City of Huntington Beach 2000 Main Street ACORD 25(2016103) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD PROFESSIONAL SERVICE AWARD ANALYSIS SERVICE: Plan Check & Engineering SERVICE DESCRIPTION: Plan check private development. VENDOR: Derek J. McGregor, Inc. (DMc) OVERALL RANKING: 1 out of 10 SUBJECT MATTER EXPERTS/RATERS: 1. Principal Civil Engineer 2. Senior Civil Engineer 3. Water Quality Supervisor I. MINIMUM QUALIFICATIONS REVIEW • Written Proposal Score: Avg. of 96 DMc—Minimum Qualifications Review Total Weiqhted Maximum Criteria Score Score Proposal Clarity 8 10 Qualifications and experience of Firm, key individuals and sub- consultants. 23 25 Staffing 22 25 Understanding & Methodology 14 15 References 10 10 Local Vendor Preference 5 5 Interview(Optional) 14 15 Total 96 105 II. DUE DILIGENCE REVIEW • Clients such as City of Laguna Beach, City of Irvine, Irvine Ranch Water District, and City of Huntington Beach (to name a few) DMc—Summary of Review • DMc's proposal was good, qualified skilled staff and have experience working in the City DMc—Pricing • Low end from $100/Hr for Administration • High end to $220/Hr for Principal HB -1051- Item 19. - 150 PROFESSIONAL SERVICE AWARD ANALYSIS SERVICE: Plan Check & Engineering SERVICE DESCRIPTION: Plan check private development. VENDOR: PENCO Engineering OVERALL RANKING: 2 out of 10 SUBJECT MATTER EXPERTS/RATERS: 1. Principal Civil Engineer 2. Senior Civil Engineer 3. Water Quality Supervisor I. MINIMUM QUALIFICATIONS REVIEW • Written Proposal Score: Avg. of 90.5 PENCO Engineering —Minimum Qualifications Review Total Weighted Maximum Criteria Score Score Proposal Clarity 8.3 10 Qualifications and experience of Firm, key individuals and sub- consultants. 21.3 25 Staffing 20.3 25 Understanding & Methodology 13.3 15 References 9 10 Local Vendor Preference 5 5 Interview(Optional) 13.3 15 Total 90.5 105 II. DUE DILIGENCE REVIEW PENCO Engineering—Summary of Review • Staff are highly experienced and emphasize responsiveness and communication • Great understanding of city needs PENCO Engineering—Pricing • Low end from $95/Hr for Project Assistant • High end to$195/Hr for Project Manager Item 19. - 151 HB -1052- PROFESSIONAL SERVICE AWARD ANALYSIS SERVICE: Plan Check & Engineering SERVICE DESCRIPTION: Plan check private development. VENDOR: Bureau Veritas North America, Inc. OVERALL RANKING: 3 out of 10 SUBJECT MATTER EXPERTS/RATERS: 1. Senior Civil Engineer 2. Water Quality Supervisor 3. Principal Civil Engineer I. MINIMUM QUALIFICATIONS REVIEW • Written Proposal Score: Avg. of 83.6 Bureau Veritas—Minimum Qualifications Review Total Weighted Maximum Criteria Score Score Proposal Clarity 8 10 Qualifications and experience of Firm, key individuals and sub- consultants. 19.3 25 Staffing 20 25 Understanding & Methodology 13.3 15 References 7 10 Local Vendor Preference 5 5 Interview(Optional) 11 15 Total 83.6 105 II. DUE DILIGENCE REVIEW • Clients such as County of Orange, County of San Diego, County of Los Angeles, and City of Huntington Beach (to name a few) Bureau Veritas—Summary of Review • Bureau Veritas's proposal was good, qualified skilled staff and have experience working in the City Bureau Veritas—Pricing • Low end from $65/Hr for Engineering Technician • High end to $203/Hr for Senior Engineer HB -1053- Item 19. - 152 PROFESSIONAL SERVICE AWARD ANALYSIS SERVICE: On-Call Plan Check & Engineering SERVICE DESCRIPTION: Engineering support for City's annual Capital Improvement Program projects. VENDOR: Vendor#4. OVERALL RANKING: 4 out of 10 SUBJECT MATTER EXPERTS/RATERS: 1. Principal Civil Engineer 2. Senior Civil Engineer 3. Water Quality Supervisor I. MINIMUM QUALIFICATIONS REVIEW • Written Proposal Score: Avg. of 67.6 Vendor#4—Minimum Qualifications Review Total Weighted Maximum Criteria Score Score Proposal Clarity 8.3 10 Qualifications and experience of Firm, key individuals and sub- consultants. 18.3 25 Staffing 15.7 25 Understanding & Methodology, 12.3 15 References - 10 Local Vendor Preference 5 5 Interview(Optional) 8 15 Total 67.6 105 II. DUE DILIGENCE REVIEW VENDOR#4—Summary of Review • Vendor#4 has good experience for what the City needs, however, proposed staff did not VENDOR#4—Pricing • Low end from $135/Hr for Assistant Engineer • High end to $225/Hr for Senior Principal Engineer Item 19. - 153 xB -1054- ' City of Huntington Beach 2000 Main Street ♦ Huntington Beach, CA 92648 (714) 536-5227 ♦ www.huntingtonbeachea.gov fFB•17,1949. Office of the City Clerk Robin Estanislau, City Clerk May 24, 2018 PENCO Engineering, Inc. Attn: Gary Solsona 16842 Von Karmen Ave., Suite 150 Irvine, CA 92606 Dear Mr. Solsona: Enclosed is a copy of the fully executed "Professional Services Contract between the City of Huntington Beach and PENCO Engineering, Inc. for On Call Plan Check and Engineering Services." Sincerely, Robin Estanislau, CMC City Clerk RE-ds Enclosure Sister Cities: Anjo, Japan ♦ Waitakere, New Zealand