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HomeMy WebLinkAboutPROFESSIONAL SERVICES ORDINANCE - 2006-04-03 (2) K , 22 P", 3. 29 17 Council/Agency Meeting Held: � 1/R-10 1110 Deferred/Continued to: Approved ❑ Conditionally Approved ❑ Denied ity erk's Signature Council Meeting Date: 4/3/2006 Department ID Number: FN 06-002 CITY OF HUNTINGTON BEACH REQUEST FOR COUNCIL ACTION SUBMITTED TO: HONORABLE MAYOR AND CI OUNCIL MEMBERS SUBMITTED BY: PEN LOPE ULBRETH-GR FT, PA, CITY ADMINISTRAT-R PREPARED BY: DAN T. VILLELLA, CPA, FINANCE DIRECTOR SUBJECT: REVISION OF PROFESSIONAL SERVICE ORDINANCE E ment o Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: Currently, Municipal Code 3.03 does not have any monetary limits and requires a minimum of 3 formal bids for Professional Service contracts. This has become an obstacle for the Central Services Division to render an efficient system to its customers (i.e. city departments). The growth of our city and an increase utilization of professional services have prompted a continuous review of the existing contract system. Funding Source: None Recommended Action: Motion to: 1. Adopt`Ordinance Number Z 3 amending Huntington Beach Municipal Code Chapter 3.03 relating to contracting of professional services by establishing a $30,000 monetary limit. 2. Direct the Central Services Manager to develop and/or implement a "centralized contract management program" to oversee and ensure compliance with all codes while still maintaining the safeguards to ensure budget control. Alternative Action(s): Do not adopt the ordinance and direct staff accordingly. , o2 N U REQUEST FOR COUNCIL ACTION MEETING DATE: 4/3/2006 DEPARTMENT ID NUMBER: FN 06-002 Analysis: In February 2000, staff launched an effort to improve the city's bidding/contracting process and refine its insurance requirements. In 2001, staff recommended to City Council modifications to the city's insurance and indemnification requirements to increasing monetary limits within the goods & services code (HBMC 3.02), and revise the Huntington Beach Municipal Code Chapter 3.03 for Professional Services as follows: 1. Established emergency procedures for the procurement of professional services. 2. Permitted department heads to contract directly for services after the procurement has been budgeted and there are sufficient unencumbered funds available. 3. Permitted amendment of existing agreements for a term not to exceed three years. Since the City Council adopted the improvements to the contract process in 2001 through 2005, the city has executed 202 contracts that were approved by Directors of the department. Of those contracts, 90 were under the proposed $30,000 limit, and may not have required a written process for solicitation. The revised ordinance reads, "All contracts for professional services which do not exceed $30,000, with prior approval of the Central Services Manager or his/her designee, may be let without competitive bidding or negotiation. This will ensure a review of each contract. The Central Services Manager will determine the likelihood of a risk event occurring, the consequences of the risk occurring and what controls are in place to prevent potential risks. If the Central Services Manager agrees there is mitigated risk, we can proceed in preparation of contracts that fall under this provision. The written process in our code is the use of a RFP (Request for Proposal) or RFQ (Request for Qualifications). The traditional RFP/RFQ cycle takes, on an average, two weeks to prepare the scope of work or a set of qualifications, two to three weeks for the bidding process, two weeks to review the proposals, one week to interview the candidates, one week for contract negotiations, two days for vendor debriefings, and another two weeks to process a contract for final approval. On average, you have a traditional RFP/RFQ cycle of 11.5 weeks to complete the contract. By adopting this revision, the city will shorten this process to four to five weeks. By using the past number of contracts and assuming that 80 of those contracts would be utilized under this new provision, the city would except to save approximately $535,021 in administrative costs. The city is utilizing more consultants as a cost effective method for securing services. However, the existing process for obtaining professional services is time consuming and costly. Hiring the wrong consultant can also be costly. The purpose of recommended action number 2 is to develop an effective method for contracting out professional services. This would be accomplished by having the Central Services Manager responsible for creating a procurement/audit program that will address the numerous problems, simplify the complexities of the contracts process and making this a centralized function by having the responsibility assigned to a single individual. The city will recognize the efficiency and effectiveness of centralizing the control of its contracts through a performance review system and contract process known as "Contract Management". Environmental Status: Not Applicable G:\CENTRAL SERVICES\Amadril\PSO Monetary Limits RCA.doc -2- 3/22/2006 7:32 AM REQUEST FOR COUNCIL ACTION MEETING DATE: 4/3/2006 DEPARTMENT ID NUMBER: FN 06-002 Environmental Status: Not Applicable Attachment(s): City Clerk's Page Number No. Description 1. Ordinance Number amending Huntington Municipal Code Chapter 3.03 relating to monetary limit and authority. 2. Staff report GACENTRAL SERVICES\Amadril\RCA Revision of PSO Monetary Limits.doc -3- 3/15/2006 5:30 PM ATTACHMENT # 1 ORDINANCE NO. 3734 AN ORDINANCE OF THE CITY OF HUNTINGTON BEACH AMENDING CHAPTER 3.03 OF THE HUNTINGTON BEACH MUNICIPAL CODE RELATING TO CONTRACT PROCEDURES The City Council of the City of Huntington Beach does hereby ordain as follows: SECTION 1. Section 3.03.060 of the Huntington Beach Municipal Code is hereby amended to read as follows: 3.03.060 Procedure. The procedure for the contracting of services is as follows: (a) The Director of the department primarily responsible for the particular project shall prepare a written statement defining the necessity and scope of the project, and submit it to the Central Services Manager. Upon approval by the City Administrator and the Central Services Manager,the Director shall prepare a written statement of the specifications, conditions and other requirements for the requested services and provide a copy to consultants who may wish to perform the service. (b) Except as identified in Section 3.03.080, the Director, or his designee, shall request written proposals from not less than three (3) available qualified consultants. He shall thereafter conduct discussions with them regarding the project if such discussions are indicated by the complexity of the project, and based upon the selection guidelines established in section 3.03.040 and the criteria established by him, select the consultant from the responsible proposals submitted to him, deemed to be the most highly qualified to provide the services required. (c) If the procurement has been budgeted, contractual agreement shall be negotiated with the consultant subject to final approval as to form by the City Attorney, and as to content by the City Administrator. (3375-1 v97,351 t-10/01) (d) If the procurement has not been budgeted, then the Director shall prepare a request for appropriation for the City Administrator to submit to the City Council in the usual prescribed manner. (e) The City Attorney shall counsel and advise City officials in the implementation of this Chapter. 3.03.080 Exempt and emergency procedures. The need for certain budgeted and emergency and exempted procurements are recognized. (a) An emergency shall be deemed to exist if: 1. There is a great public calamity; (351 i-10/01) 2. There is immediate need to prepare for national or local defense; (3511-10/01) 06ord/chap 3-03 1 Ord. No. 3734 3. There is a breakdown in machinery or an essential service which requires the immediate attention of a professional in order to protect the public health, safety or welfare; (3511-10/01) 4. An essential, departmental operation affecting the public health, safety or welfare would be greatly hampered if the prescribed procedure would cause an undue delay in the procurement of the needed services. (2047-5/76,3511-10/01) In the case of an emergency which requires the immediate retention of a professional consultant, the City Administrator may authorize the Department Director to secure by the open-market procedure, at the lowest obtainable price consistent with professional standards, any professional service regardless of the amount of the expenditure. (351 1-1 0/01) (b) Other interagency Agreements. Procurements utilizing contractual agreements maintained by other public agencies for the provision of professional services to such agencies are exempt from the requirements of this Chapter except that the provisions of Section 3.03.060(c) shall apply in every case and so long as such other agency complied with its own professional services contract requirements as approved by the Department Director. (3375-11/97,3511-10/01) (c) All contracts for performance of professional services for the City which exceed$30,000 shall be awarded in accordance with the procedures of this code. All contracts for professional services which do not exceed $30,000, with prior approval of the Central Services Manager or his/her designee, may be let without competitive bidding or negotiation. SECTION 3. This ordinance shall become effective 30 days after its adoption. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 17 th day of April , 200 6. Mayor ATTEST: APPROVED AS TO FORM: City Clerk 2,�y City A rney ��y�•w REVIEWED AND APPROVED: INITIATED AND APPROVED: City Administrator Finance Officer 06or&chap 3-03 2 Ord. No. 3734 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I,JOAN L. FLYNN,the duly elected, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City,do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is seven; that the foregoing ordinance was read to said City Council at a regular meeting thereof held on the 3rd day of April,2006,and was again read to said City Council at a regular meeting thereof held on the 17th day of April,2006,and was passed and adopted by the affirmative vote of at least a majority of all the members of said City Council. AYES: Bohr, Green,Coerper, Sullivan, Hardy, Hansen, Cook NOES: None ABSENT: None ABSTAIN: None I,Joan L.Flynn,CITY CLERK of the City of Huntington Beach and ex-officio Clerk of the City Council,do hereby certify that a synopsis of this ordinance has been published in the Huntington Beach Fountain Valley Independent on April 27,2006. In accordance with the City Charter of said City Joan L. Flynn,City Clerk C' Clerk and ex-officio 6erk Deputy City Clerk of the City Council of the City of Huntington Beach, California ORDINANCE NO. 3 LEGISLATIVE DRAFT Chapter 3.03 PROFESSIONAL SERVICES (2047-5/76, 2464-12/80, 2590-1/83, 2945-7188, 3097-4/91, 3375-11/97, 3511-10/01, 3604-06/03) Sections: 3.03.010 (Repealed, 3511-10/01) 3.03.020 Definitions 3.03.030 (Repealed, 2590-1/83) 3.03.040 Selection guidelines 3.03.050 (Repealed, 2590-1/83) 3.03.060 Procedure 3.03.070 (Repealed, 2590-1/83) 3.03.080 Exempt and emergency procedures 3.03.090 (Repealed, 3511-10/01) 3.03.100 Authorization by Department Heads 3.03.110 (Repealed, 3511-10/01) 3.03.120 Existing agreements 3.03.020 Definitions. (a) "Consultant" means any provider of services under this Chapter as an individual, partnership, corporation or otherwise. (2047-5/76,2590-1/83) (b) "Director" means the Department Head or his/her designee as approved by City Council resolution, vested with the authority to administer the provisions of this Chapter with respect to contracting for services. (2047-5/76, 2590-1/83, 3511-10/01,3604-6/03) (c) "Professional Services" means those services, which involve the exercise of professional discretion and independent judgment based on an advanced or specialized knowledge, expertise or training gained by formal studies or experience or services which are not readily or efficiently procured by competitive bidding pursuant to Huntington Beach Municipal Code Section 3.02. Such services shall include but not be limited to those services provided by appraisers, architects, attorneys, engineers, instructors, insurance advisors, physicians and other specialized consultants. (2047-5/76, 2590-1/83, 3375-11/97, 3511-10/01) 3.03.040 Selection guidelines. In all cases, the final selection of a consultant shall include consideration of the following factors: (a) Actual capability to complete the project in conformance with the specifications, conditions and other requirements of the City of Huntington Beach, (b) Demonstrated ability to prepare professional, accurate and timely-finished products irrespective of unusual or difficult circumstances. (c) A reasonable contract price in relation to the size, quality and time restraints of the proposed project with due consideration of competitive proposals. (2047-5/76) 3.03.060 Procedure. The procedure for the contracting of services is as follows: (a) The Director of the department primarily responsible for the particular project shall prepare a written statement defining the necessity and scope of the project, and submit it to the Gty A&iri tr-ater-Central Services Manager. Upon approval by the City Administrator, Central Services Manager the Director shall prepare a written statement of the Ieg6*Wm0303 specifications, conditions and other requirements for the requested services and provide a copy to consultants who may wish to perform the service. (b) Except in as identified in Section 3.03.080, the Director, or his designee, shall request info ial-written proposals from not less than three(3) available qualified consultants. He shall thereafter conduct discussions with them regarding the project if such discussions are indicated by the complexity of the project, and based upon the selection guidelines established in section 3.03.040 and the criteria established by him, select the consultant from the responsible proposals submitted to him, deemed to be the most highly qualified to provide the services required. (c) If the procurement has been budgeted, contractual agreement shall be negotiated with the consultant subject to final approval as to form by the City Attorney, and as to content by the City Administrator. (3375-11/97, 3511-10/01) (d) If the procurement has not been budgeted, then the Director shall prepare a request for appropriation for the City Administrator to submit to the City Council in the usual prescribed manner. (e) The City Attorney shall counsel and advise City officials in the implementation of this Chapter. (2047-5/76, 2590-1/83) 3.03.080 Exempt and emergency_procedures. The need for certain budgeted and emergency and exempted procurements are recognized. (a) An emergency shall be deemed to exist if: 1. There is a great public calamity; (3511-10/01) 2. There is immediate need to prepare for national or local defense; (3511-10/01) 3. There is a breakdown in machinery or an essential service which requires the immediate attention of a professional in order to protect the public health, safety or welfare; (3511-10/01) 4. An essential, departmental operation affecting the public health, safety or welfare would be greatly hampered if the prescribed procedure would cause an undue delay in the procurement of the needed services. (2047-5176, 3511-10/01) In the case of an emergency which requires the immediate retention of a professional consultant, the City Administrator may authorize the Department Director to secure by the open-market procedure, at the lowest obtainable price consistent with professional standards, any professional service regardless of the amount of the expenditure. (3511-10/01) (b) Other interagency Agreements. Procurements utilizing contractual ageements maintained by other public agencies for the provision of professional services to such agencies are exempt from the requirements of this Chapter except that the provisions of Section 3.03.060(c) shall apply in every case and so long as such other agency complied with its own professional services contract requirements as approved by the Department Director. (3375-11/97, 3511- 10/01) (c)All contracts for performance of professional services for the City which exceed $30,000 shall be awarded inaccordance with the procedures of this code. All contracts for professional services which do not exceed $30,000, with pprior approval of the Central Services Manager or his /her designee, may be let without competitive bidding or negotiation. legisdrWm0303 2 3.03.100 Authorization by Department Directors. The Director of any department for which such services are required may contract directly for any professional services when procurement of such services has been budgeted and there are sufficient unencumbered appropriated funds available, or wherein the cost of which will be fully paid or reimbursed to the City. The annual budget for the fiscal year in which the agreement is entered into shall provide a general description of the work to be performed. (2047-5/76, 2945-7/88, 3375-11/97, 3511-10/01) The complete original of the executed agreement and the names of the consultants who submitted proposals shall be forwarded to the City Clerk. A complete copy of all approved insurance certificates and subsequent renewals shall be filed with the Risk Manager. (3511-10t01) 3.03.120 Existing agreements. The terms and conditions of any existing professional services agreement may be modified so as to increase or decrease the term, compensation, scope of work or otherwise, by mutual agreement of the City and the consultant selected. However, at no time shall an agreement be amended to extend an agreement beyond three years from receipt of the original request for proposals without compliance with the bid procedure established by Huntington Beach Municipal Code Section 3.03.060. (2390-9/79, 3511-10/01) legisdrXm03O3 3 ATTACHMENT #2 Fe , CITY OF HUNTINGTON BEACH Inter-Departmental Communication FINANCE DEPARTMENT Huntington Beach TO: Dan T. Villella, CPA, Finance Director FROM: Richard Amadril, Central Services Manager SUBJECT: Revision of Professional Services Ordinance Monetary Limit DATE: March 2, 2006 It has been approximately 5 years since the City started making improvements to the Professional Services Ordinance. Currently, Municipal Code 3.03 does not have any monetary limits. This has become, one of many, obstacles for the Central Services Division to render an efficient system to its customers (i.e. city departments). The growth of our city and an increase utilization of professional services have prompted a continuous review of the existing contract system. The Central Services Division would to take the lead with this project and establish a team environment within the organization for Contract Management and determine who the single department contract coordinator will be for proper contract processing. Also, this team, is cross functional, needs the full support of our City Attorney's Office, Finance Department, Risk Management, Public Works Department and the City Clerk's Department. The Central Services Division and the City Attorneys Office have developed and conducted the first annual contract training. We are following up with each department to ensure the processes are being met and continuing to educate staff on contract administration. Through this training and my 34 years in purchasing I have observed two constants: 1. The value of hard work in putting together a good contracts 2. The value of people in fulfilling these contracts in the best interest of the organization I do not have to emphasize to you the value of a strong contract management program and hard work. Effective contract management is an active, rather than a passive responsibility. Currently, the process for the "Professional Services Contracts Purchasing Certification" put the Central Services Manager in a reactive mode. This causes problems when contracts are not in compliance with the municipal code; scope of work is inadequate, insufficient milestones, no established progress payments or overdue contracts. Having the Director of the department submit their written statement and scope of the project to the Central Services Manager will allow the Central Services Manager to play a centralized role in the overall contract process and reduce delays in the contract process. This will provide the Central Services Manager the ability to determine contracts under $30,000, and the best method of acquisition. The Finance Director will brief the City Administrator on all RFP's (Request for Proposals) or RFQ's (Request for Qualifications) being issued and what contracts are being placed in the system prior to her signature. Memo Revision of PSO Monetary Limits 3/15/2006 5:33 PM In February 2000, staff launched an effort to improve the city's bidding/contracting process and refine its insurance requirements. In 2001, staff recommended to City Council modifications to the city's insurance and indemnification requirements: increase monetary limits within the goods & services code (HBMC 3.02). In addition, revise the Huntington Beach Municipal Code Chapter 3.03 for Professional Services as follows: 1. Establish emergency procedures for the procurement of professional services. 2. Permit department heads to contract directly for services after the procurement has been budgeted and there are sufficient unencumbered funds available. 3. Permit amendment of existing agreements for a term not to exceed three years. The City Administrator and Central Services Manager are recommending revising our professional services municipal code to establish a monetary limit of $30,000. By establishing this limit, it could save our city a tremendous amount of administrative costs and time. In addition, this monetary limit will be less confusing when performing annual training on the Professional Services and Purchase of Goods and Services Municipal Codes by using the same monetary limit level for each code. The following is an approximation indicating the impact this recommendation would have on the distribution of workload and administrative cost. Since 2001, when City Council adopted the improvements to the contract process, the city has executed 202 contracts that were approved by city officials. Of those contracts, 90 were under the $30,000 limit, which may not have required a written process for solicitation. Not all contracts under $30,000 would lend itself to this process depending on the circumstances. The revised ordinance reads "All contracts for professional services which do not exceed $30,000, with prior approval of the Central Services Manager or his /her designee, may be let without competitive bidding or negotiation." This will ensure the review of the consequences that are associated with each contract. The Central Services Manager will determine the likelihood of the risk event occurring, the consequences of the risk occurring and what controls are in place to prevent potential risks. If the Central Services Manager agrees there is mitigated risk, we can proceed in the preparation of a contract. The written process in our code is better known as a RFP (Request for Proposal) or RFQ (Request for Qualifications). The traditional RFP/RFQ cycle takes, on an average, two weeks to prepare the scope of work or a set of qualifications, half a day to distribute the RFP or RFQ, two to three weeks for the bidding process, two weeks to review the proposals, one week to interview the candidates, one week for contract negotiations, two days for vendor debriefings, and another two weeks to process a contract for final approval. So, on average, you have a traditional RFP/RFQ cycle of 11.5 weeks to complete the contract. The chart below shows the duration and estimated cost of processing a contract. By adopting this revision, the city will shorten the process to approve a contract under $30,000, to four to five weeks. In addition, the city could possibly realize a savings of $6,688 per contract under $30,000, thus utilizing staff time more effectively towards higher dollar contacts. Memo Revision of PSO Monetary Limits 3/15/2006 5:33 PM Traditional RFP/RFQ cycle Steps (duration) estimate Estimated labor cost Notes Create SOW and finalize RFP $2,136.90 Department Head 10hrs @ (2 weeks) (Total of 30 hrs) $90.61, Division Head 10hrs @ $67.26 & Central Services Manager 10hrs @ $55.82 Distribute RFP (1/2 day) $223.28 Central Services Manager @ Total of 4 hrs $55.82 RFP open for bidding (2 — 3 Depends on the amount of Fielding written questions weeks) questions $ undetermined from bidders on RFP. Evaluate and score responses $3,482.10 Department Head, Division (2 weeks) (Total of 50 hrs) Head & Central Services Manager, plus 2 Division Head outside the department 10hrs each. Interviews/Presentations of $2,089.26 All 5 staff @ 6hrs each, plus candidates (1 week) (Total of 30 hrs) processing background and reference checks along with reviewing the financial statements. Contract negotiation meetings $439.29 Department Head & Central (1 week) (Total of 6 hrs) Services Manager @ 3hrs each. Vendor debriefing (2 days) $893.12 Central Services Manager (Total of 16 hrs) provides evaluation data to other bidders Contract approvals (2 weeks) $357.85 Reviewed by Central Services if not for City Council approval (Total of 4 hrs) Manager, City Attorney @ 1 hr each. Approved by Department Head, City Administrator 1 hr each. 11.5 weeks $9,621.80 Labor cost is just an In many cases this cycle can Total of 140 hours estimation to provide a gauge take longer to the administrative cost of RFP/RFQ. The amount of time may vary among participates and/or degree of complexity of RFP/RFQ. In 1990, the annual dollar expenditures were approximately $34 million with a purchasing staff of six permanent employees. A revision was made to the HBMC 3.02 (Purchasing of Goods and Services) in 1994 to increase the monetary limits due to the fact that the purchasing staff was reduced to 4.5 permanent positions with annual expenditures of approximately $48 million. In 2001, these monetary limits were increase to the current $30,000 limit along with the added duties of certifying compliance of HBMC 3.03 (Professional Services) that is described in AR 228. In fiscal year 2004/2005, the purchasing staff of 3 permanent employees were processing dollar expenditures of approximately $111 million and processing over 5,400 purchase orders annually. We are requesting the monetary limits be placed in the Professional Services Municipal Code to not only streamline the contract process but also allow the Central Services Manager to devote the time needed in establishing a Contract Management Program. Memo Revision of PSO Monetary Limits 3/15/2006 5:33 PM By having a contract management program centralized, the Central Services Division would allow for better development and implementation to the improvements of the City's contracting processes. On November 7, 2003, City Council directed staff to make the following improvements: 1. City Attorney's office will, upon approving a Professional Services Contract (PSA) transmit the original agreement to the City Clerk's office; and 2. Develop an annual training program for processing all types of contracts: and 3. Develop Administrative Regulations to establish the method for processing maintenance/service and public works contracts; and 4. Contracts will not be dated until they are effective (signed by City Attorney's office); and 5. Remove the Mayor and City Clerk signature lines from contracts when not required; and 6. Modify Purchasing Manager Certification to apply to maintenance/service and public works contracts; and 7. Assign a single department contract coordinator to ensure proper contract processing; and 8. City Attorney will maintain a log of the contracts they enter into which will be transmitted quarterly to the City Clerk's office to ensure proper filling; and provide a log to City Council; and 9. Staff's professional service agreement signature authority will be capped at $100,000; agreements over$100,000 will require City Council approval. In addition, the City Administrator recommended, via a memorandum dated October 5, 2004, to add a staff position to assist with the review and monitoring of contracts. Unfortunately, we have had some delays in making these improvements. Managing contacts is a complicated process. Currently, city employees with other duties are asked to process contracts in a decentralized manner and do not have the body of knowledge required for a contract management program. The contract management program may require the following knowledge depending on the type of contract being processed: 1. Contract Principles • Standard of conduct • Laws and regulations • Contract structures • Contracting methods • Contract financing • Intellectual property • Socioeconomic programs 2. Acquisition Planning • Methodology • Proposal preparation • Negotiation • Source Selection • Protest 3. Contract Administration • Performance/Quality assurance • Subcontract management Memo Revision of PSO Monetary Limits 3/15/2006 5:33 PM • Changes/Modifications • Property administration • Transportation • Disputes • Closeout • Termination 4. Specialized Knowledge • Research & Development • Architectural and Engineering services and constructions • Information technology • Major systems • Service contracts • Equipment replacement • State & Local government • Supply chain 5. General Business • Management • Marketing • Operations management • Finance analysis • Accounting • Economics • Quantitative methods • Information The Central Services Manager's business objective is to implement City Council improvements and establish a contract management program. Also, streamlining this system by cutting cost and time for the city's contract process. Below is a chart comparing other cities to the City of Huntington Beach's professional services agreement (PSA) as it relates to the number of purchasing staff, the monetary limits to issue a RFP/RFQ, purchasing as gatekeeper of contracts, overseeing the review committee and/or coordinate any of the negotiations. Memo Revision of PSO Monetary Limits 3/15/2006 5:33 PM COMPARISON CITIES PSA PROCEDURES PER© REM ,iii/1 a f a � cY TAB BIDSFER C 111'�T EG©>i l l"E ANAHEIM 8 $ 5,000 NO NO NO BURBANK 5 $50,000 NO NO NO GARDEN GROVE 3 $25,000 SOME SOME SOME GLENDALE 5 $15,000 YES SOME YES INGLEWOOD 4 $ 7,500 NO NO NO LONG BEACH 6 $10,000 YES NO NO PASADENA 5 $25,000 YES SOME YES RIVERSIDE 7 $ 2,500 YES SOME YES SAN BERNADINO 3 $ 2,500 YES NO NO SANTA ANA 11 NO NO NO SANTA MONICA 6 $ 5,000 CP CP CP TORRANCE 1 4 1 $10,000 FUTURE FUTURE FUTURE Memo Revision of PSO Monetary Limits 3/15/2006 5:33 PM RCA ROUTING SHEET INITIATING DEPARTMENT: FINANCE DEPARTMENT SUBJECT: Revision of Professional Service Ordinance COUNCIL MEETING DATE: April 3, 2006 RCA ATTACHMENTS STATUS Ordinance (w/exhibits & legislative draft if applicable) Attached Not Applicable ❑ Resolution (w/exhibits & legislative draft if applicable) Attached ❑ Not Applicable ❑ Tract Map, Location Map and/or other Exhibits Attached ❑ Not Applicable ❑ Contract/Agreement (w/exhibits if applicable) Attached ❑ (Signed in full by the City Attorney) Not Applicable ❑ Subleases, Third Party Agreements, etc. Attached ❑ (Approved as to form by City Attorney) Not Applicable ❑ Certificates of Insurance (Approved by the City Attorney) Attached ❑ Not A plicable ❑ Fiscal Impact Statement (Unbudgeted, over $5,000) Attached ❑ Not Applicable ❑ Bonds (If applicable) Attached ❑ Not Applicable ❑ Staff Report (If applicable) t N ®ot Applicable ❑ Commission, Board or Committee Report (If applicable) Attached ❑ Not Applicable ❑ Findings/Conditions for Approval and/or Denial Attached ❑ Not Applicable ❑ EXPLANATION FOR MISSING ATTACHMENTS REVIEWED RETURNED FORWARDED Administrative Staff ( ) ( ) Assistant City Administrator (Initial) ( ) City Administrator (Initial) City Clerk ( ) EXPLANATION FOR RETURN OF ITEM:' Only)(Below Space For City Clerk's Use n �.� La , t RCA Author: Dan Villella