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. '. February 6, 1973
L'IICy C��FtK
III�MIING�CM t!ElrCFi.CALIF. ORIGINAL COPY
for Master File
z r � C 0 N T R A C T MUST BE RETURNED
TO CITY CLERK
3 This contract made and entered into this � da.y of
4 y y , 1973 by and between the City of Huntington Reach
5 hereinafter called the CITY, and Public Safety Systems Incorporated, a corpora-
6 tion, hereinafter called the CONSULTANT.
7 WITNESSETH :
WHEREAS, it is the desire of the CITY to provide for a technical
9 evaluation of its public safety command and control systems , hereinafter
10 called SYSTEM, and;
11 WHEREAS, it is the desire of the CITY to award a contract to ;
12 conduct such evaluation, and;
13 WHEREAS, the CITY has determined that CONSULTANT is best qualified
14 to perform such evaluation, and;
15 WHEREAS , the CITY desires to have CONSULTANT conduct a thorough
16 technical evaluation of its SYSTEM within the fiscal , time and documentation ;
i imi tatinnc imnncAri by rMl c rrf.1 nrant • CYCTFM rnnfrArtnr' c rinrilmontAtinn
18 and contractual obligations ; and available SYSTEM equipment and software;
1 g NOW, THEREFORE, the parties agree as follows :
20 I . STATEMENT OF WORK
21 CONSULTANT shall perform, within available funds , the following
22 tasks :
23 Task 1 . Review PSSI conceptual design documentation, Motorola SYSTEM
24 proposal and CITY contract with Motorola to establish, insofar as possible,
25 the expected and required SYSTEM characteristics and performance criteria,
26 hereinafter called CRITERIA.
27 Task Z. Review available SYSTEM design documentation to determine, to
2g the degree possible, whether or not SYSTEM can be expected to meet established
29 CRITERIA.
30 Task 3. Review proposed SYSTEM acceptance test for adequacy in view of
3 established CRITERIA and available documentation. Recommend such changes as
can be identified , P,-.thin time and documentation limitations , so as to improve
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l the utility of the acceptance test,
Task 4. Document initial SYSTEM avaluetion insofar as SYSTEM charaicteris-
3 tics can be determipied, and publist. an evaluation report 1n accordance with the
4 requirements of CITY's CCCJ grant. The report will be published within
5 fifteen (15) days after completion of.- the initial evaluation.
6 II . DELIVERABLE ITEMS
7 CONSULTANT shall publish and deliver the following items to CITY in
8 performance of thu work described in Section I STATEMENT OF WORK herein:
9 Deliverable Item Copies Delivery Diite
1 -
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10 1 . Initial SYSTEM Evaluation 10 15 days after completion of
Document Task 4
11
12 CONSULTANT shall also submit monthly letter progress reports to
13 the project director. The monthly progress report shall consist of:
14 a. Statement of the purpose of the project;
16 b. Discussion of work accomplished , project meetings held and a list
16 of relevant correspondence during the reporting period;
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1$ d. Discussion of problem areas , th?ir potential costs and schedule
39 impact, and recommendations for solutions.
20 CITY shall provide access for CONSULTANT to all available SYSTEM
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21 equipment and documentation and shall endeavor to secure such additional #
22 SYSTEM documentation from Motorola and/or other sources as CONSULTANT shall
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23 reasonably require in the performance of evaluation tasks as set forth in
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24 Section I above.
25 III . PAYMENT
26 CONSULTANT shall by reimbursed on a monthly basis for actual costs ,'
27 including both direct and indirect, plus a ten percent fee. Upon delivery by t
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28 CONSULTANT to CITY of cach monthly progresi report specified in Section Ii
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29 above, together with apprapriate invoices , and upon acceptance of each such
30 report by the CITY, the CITY shall render payment to CONSULTANT.
4
31 The total liability of the CITY under the terms of this Agreement
32 shall not exceed FIVE THOUSAND DOLLARS ($5,000).
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All payments due under this Agreement shall be forwarded to Public
$ Safety Systems Incorporated, Post Office Bor 30410, Santa Barbara, California
3 (zip) 93106. '
4 IV. PERIOD OF PERFORMANCE
CONSULTANT shall endeavor to perform all services set forth in
8 Section I of this Agreement within twelve (12) weeks of the effective date of
7 this Agreement. Such effective date shall be 15 January 1973.
6 V. TERM Of AGREEME14T
9 This Agreement shall remain in force for six months from the
':%0 effective date set forth above unless amended by mutual agreement as defined
11 in Section IX below.
12 VI . TERMINATION
13 This Agreement may be terminated at any time by either party upon
14 giving at least thirty (30) days written notice to the other party of the
15 intention to so terminate this Agreement. In the event of early termination
161 uy CITY hereunder, CITY shall allow as costs reasonably and actual personnel
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18 continuation of this 'Agreement.
19 VII. RELATIONSHIPS
20 The performance of CONSULTANT' s services hereunder shall be in the
21 capacity of an independent contractor and not as an officer, agent or employee r
22 of the CITY.
;
231 VIII. FORCE MAJEURE
24 The CONSULTANT shall not be in default by reason of- any failure in '
25 performance of this Agreement in accordance with its terms if such failure
26 arises out of causes beyond the control and without the fault or negligence of •
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27 the fONSULTANT. Such causes may include, but. are not restricted to failure of
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28 the CITY' s SYSTEM contractor to provide adequate SYSTEM documentation, Acts of
29 God or of a public enemy, acts of the government in either its sovereign or
30 Ontr.Actual capacity, riots, fires , floods, epidemics , quarantine restrictions,
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strikes , freight embargoes, but in every case the failure to perform must be
3E beyond the control and without the fault or negligence of the CONSULTANT.
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IX. INSPECTION AND AUDIT
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CONSULTANT agrees to maintain its financial records in accordance
3 with the financial guidelines prescribed by the Law Enforcement Assistance
4 Administration and California Council on Criminal Justice. All required
5 records shall be maintained until an audit is completed by the CCCJ and/or LEAA,
6 and all questions arising therefrom are resolved, or three years after comple-
t ion of the contract term, whichever is sooner.
The California Council on Criminal Justice, the LEAA and/or the
9 (.omptrollir General of the United States , the CITY or the duly authorized
10 represen'I'Atives of any of them, shall have access for purpose of audit and
a.l examinations to any and all books , documents , papers and records of the
12 CONSULTNiT which pertain to this contract or the contract effort. In the event .
' 13 that an audit of CONSULTANT's records is required either during or subsequent
14 to the period of this Agreement, and CONSULTANT incurs costs in excess of the
15 above-mentioned maintenance costs , CITY shall make every diligent effort to
16 obtain CCCJ funding to reimburse CONSULTANT.
17 X, CONTRACT MODIFICATION , CHANGES OR AMENDMENTS
18 I This Agreement constitutes the entire agreement between the CITY
19 and CONSULTANT and may be modified only by further written agreement between j
20 1 the parties herein.
I IN WITNESS WHEREOF, the parties hereto have caused this Agreement
22 Ito be executed by their duly authorized officers as of the first date above
23
( written.
CITY OF HUNTINGTON UEACH
241 ;
25 BY
26
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28 (CORPORATE SEAL) PUBLIC SAFETY SYSTEMS 114CORPORATED
29 BY
30
r 31 York Lucci , President
32
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ORIGIWL elf
AGREENENT for Master File
UST BE RETURNED
TO CITY CLERK
9.
Between
CITY OF Hi]NTINGTON BEACH `.
And
PUBLIC SAFETY SYSTEMS INCORPORATED
5383 Hollister Avenue
h
Santa Barbara, California 93105
This Agreement is entered into as of 26 June 1970
and is effective as of 26 June 1970 , between City of Huntington
Beach hereinafter referred to as "City" and Public Safety Systems Incor-
porated, an engineering consulting corporation, ►ereinafter referred to r
f• as "PSSI".
Whereas, City desires to have performed the work described
in Paragraph 1 of the schedule set forth in this Agreement; and
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Whereas, PSSI, by and through its employees, agents or repro-
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sentatives ie, willing, aible and qual-ified to provide such necessary
services;
Therefore, in consideration of the premines and uautual cor.-
vanant■ herein contained, City and PSSI :agree as follows:
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I. STATEMENT OF WORK TO BE PERFORMED
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:.: The purpose of the effort will be to develop a master plan for a
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public safety communications/command and control system for the City in
6. , accordance with the following statement: :F
TASK COAq►fUNICATIONS/COM IP►:IM AND C014TROT SYSTEM DEVELOPKErJT
' Subtask l - Analysis of present public safety operations
Subtask 2 •- Activities. forecast
Subtask 3 - identify and analyze external interactions
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Subtask 4 -- Auailysis of present communications cunfigura4ion
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Subtask 5 - Establish InitiC1 facility requirements
Subtask 6 - Establish ,system constraints
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Subtask 7 - Establish system requirements
:r Subtask 8 -• Estab.Ash system design concept
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Subyask 9 - Prepare system layout
Subtask 10 - prepare cost estimates
Subtask 11 - Prepare master plan
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r TASK II CIVIC CENTER INFORMATION SYSTEM DESIGN
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Subtask 1 - Development of civic center information system design
Element 1 - Establish information requirements
Element 2 Define system functions
Element 3 - Establish system desigz
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Element 4 - Establish required information system facilities 1
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Subtask 2 -- Prepare system specifications
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Subtask 3 - On--site inspection and testing of the system
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{ A more: detailed statement of work contained in PSSI Proposal, "Public �
Safeti, Communications/Command and Control S,►stem Development Project,"
+
dated May 1970, is considered a part of thin contract.
TASK UI PHYSICAL SECURITY REQUIRFXENTS FOR THE CIVIC CENTER AND THE FIRE �
HEADgUARTERS BUILDI►:_
Subtask 1 - EstabL r% security requirements
Subtask 2 - Establish security configuration
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II. CONSIDERATTON AND PAYMENT
In consideration for the performance by PSSI of the effort set '
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forth in Paragraph T , pity will. pay PSSI the slum of Thirty-Five Thousand
1 Seven hundred and Thirty Eight- Dollars in accordance with the following �
schedule:
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HUNTINGTON BEACH PAYMENT SCHEDULE
15 July 1970 $12,235
15 Argue :: 1970 6,219
15 September. 1970 6,601
15 October 1970 5,120
15 No-ember 1970 3.933 ►
Building Completion 539
$35, 738
III. PERIOD OF PERFO MA,110E
This agreement is effective upon execution by both parties
hereto and shall remain it effect until performance is completed on
1 Januar-, 1973, whichever shall occur sooner , or until terminated in
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accordance with Paragraph IV of the Schedule..
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IV. TERMINATION
This Agreement may be terminated at the mutual consent of the {
*� parties or e: the sole discretion of the City. In the event of such te-mina .
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f!' tior., City shall reimburse PSSI for the c )ets of work completed or in
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progress , those costa incurred as a reoult of termination, and a termina-
tion fee of Ten Percent (10%) of the nun of the incurred costs, or the i
total sum set forth in Paragraph II of the schedule, whichever amount +
shall be smaller.
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V. This Instrument: contains clue entire and only Agreement between
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the parties; respecting the subject matter hereof and any and/or other
re;)resentation, promiBe or condition in connection therewith not. inco;-
porat:ed herein shall. not be binding ua:jn either party. No waiver,
n1terati.on or moaification of t 0f; Agreement shall. be valid :finless made in ,
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c;ritine and signed on behalf of Moth parti(!s by a duly authorized officer r,
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I:? WITNESS th.., ,.:,r. Lies hereto have executed this "r
AgreLnient . ,;'
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CITY OF HU?y T INGTON BEACH _ :;UB IC,S XT-'E7 / SYST121S INCORPORATED
BY r,. :eS: �, �j rf ��.�. }� I3Y
TITLE I.i?__--_I� A Ci _�..._.�'.�(!�...� ''ITI,ir /`'f it ��Yr� t'
DATE
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Ald CITY OF HUNTINGTON WCACH
�12M INTER-DEPARTMENT COMMUNICATION
HL"TINC70►d NACM
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To Paul Janes From Wi J. ge
Subject Contract with PSS I Date Februa:-y 8 , 1973
Attached is a contract for /An evaluation of the new Police Command
and Control System. The application for a grant from the Calif-ornia
Council. of Criminal Justice , to support the new Ewergency Cotmiand
and Control System, included the provisions for an evaluation..
The application for the grant was approved by the CityCouncil
on Mav 3 . 1.971 . The commitment to have an evaluation was con-
tainea on Page 1-C of the application. The estimated coat of
the evaluation -,,as contained con Page 5-D of the application.
All. Criminal Ji/.Aice Grants require an evaluation.
Request that t: iie original copy of the contract be f .led with your
records ar.:. ''..".:at four (4) cer.ti.fied copies of the contract be
made for d3 al-A tb-ution to all concerned .
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