HomeMy WebLinkAboutR3 Consulting Group,Inc. - 2018-11-26 PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
R3 CONSULTING GROUP, INC.
FOR
SOLID WASTE FRANCHISE AGREEMENT
REVIEW
THIS AGREEMENT ("Agreement") is made and entered into by and between the City of
Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as
"CITY, and R3 Consulting Group, Inc., a California Corporation hereinafter referred to as
"CONSULTANT."
WHEREAS, CITY desires to engage the services of a consultant to review and evaluate
draft solid waste franchise agreement as proposed by Republic Services; and
Pursuant to documentation on file in the office of the City Clerk, the provisions of the
Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service
contracts have been complied with; and
CONSULTANT has been selected to perform these services,
NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows:
1. SCOPE OF SERVICES
CONSULTANT shall provide all services as described in Exhibit "A," which is
attached hereto and incorporated into this Agreement by this reference. These services shall
sometimes hereinafter be referred to as the "PROJECT."
CONSULTANT hereby designates Richard Tagore-Erwin who shall represent it
and be its sole contact and agent in all consultations with CITY during the performance of this
Agreement.
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2. CITY STAFF ASSISTANCE
CITY shall assign a staff coordinator to work directly with CONSULTANT in the
performance of this Agreement.
3. TERM; TIME OF PERFORMANCE
Time is of the essence of this Agreement. The services of CONSULTANT are to
commence on N MM 26 220%(the "Commencement Date"). This Agreement shall
automatically terminate three (3) years from the Commencement Date, unless extended or sooner
terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later
than 1 month from the Commencement Date. The time for performance of the tasks identified
in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to
benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT.
In the event the Commencement Date precedes the Effective Date,
CONSULTANT shall be bound by all terms and conditions as provided herein.
4. COMPENSATION
In consideration of the performance of the services described herein, CITY agrees
to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B,"
which is attached hereto and incorporated by reference into this Agreement, a fee, including all
costs and expenses, not to exceed Five Thousand Dollars ($5,000).
5. EXTRA WORK
In the event CITY requires additional services not included in Exhibit "A" or
changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such
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work only after receiving written authorization from CITY. Additional compensation for such
extra work shall be allowed only if the prior written approval of CITY is obtained.
6. METHOD OF PAYMENT
CONSULTANT shall be paid pursuant to the terms of Exhibit "B."
7. DISPOSITION OF PLANS ESTIMATES AND OTHER DOCUMENTS
CONSULTANT agrees that title to all materials prepared hereunder, including,
without limitation, all original drawings, designs, reports, both field and office notices,
calculations, computer code, language, data or programs, maps, memoranda, letters and other
documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY
upon expiration or termination of this Agreement or upon PROJECT completion, whichever
shall occur first. These materials may be used by CITY as it sees fit.
8. HOLD HARMLESS
CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless
CITY, its officers, elected or appointed officials, employees, agents and volunteers from and
against any and all claims, damages, losses, expenses, judgments, demands and defense costs
(including, without limitation, costs and fees of litigation of every nature or liability of any kind
or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's
subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its
failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its
officers, agents or employees except such loss or damage which was caused by the sole negligence
or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and
expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall
apply to all claims and liability regardless of whether any insurance policies are
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applicable. The policy limits do not act as limitation upon the amount of indemnification to be
provided by CONSULTANT.
9. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall obtain and furnish to CITY a professional liability
insurance policy covering the work performed by it hereunder. This policy shall provide
coverage for CONSULTANT's professional liability in an amount not less than One Million
Dollars ($1,000,000.00) per occurrence and in the aggregate. The above-mentioned insurance
shall not contain a self-insured retention without the express written consent of CITY; however
an insurance policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A
claims-made policy shall be acceptable if the policy further provides that:
A. The policy retroactive date coincides with or precedes the initiation of the
scope of work (including subsequent policies purchased as renewals or
replacements).
B. CONSULTANT shall notify CITY of circumstances or incidents that might
give rise to future claims.
CONSULTANT will make every effort to maintain similar insurance during the
required extended period of coverage following PROJECT completion. If insurance is
terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision
of at least two (2) years to report claims arising from work performed in connection with this
Agreement.
If CONSULTANT fails or refuses to produce or maintain the insurance required
by this section or fails or refuses to furnish the CITY with required proof that insurance has been
procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to
18-7019/191055 4 of I I
forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be
paid for its time and materials expended prior to notification of termination. CONSULTANT
waives the right to receive compensation and agrees to indemnify the CITY for any work
performed prior to approval of insurance by the CITY.
10. CERTIFICATE OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT shall
furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the
foregoing insurance coverage as required by this Agreement; the certificate shall:
A. provide the name and policy number of each carrier and policy;
B. state that the policy is currently in force; and
C. shall promise that such policy shall not be suspended, voided or canceled
by either party, reduced in coverage or in limits except after thirty (30)
days' prior written notice; however, ten (10) days' prior written notice in
the event of cancellation for nonpayment of premium.
CONSULTANT shall maintain the foregoing insurance coverage in force until the
work under this Agreement is fully completed and accepted by CITY.
I
The requirement for carrying the foregoing insurance coverage shall not derogate
from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in
this Agreement. CITY or its representative shall at all times have the right to demand the
original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely
manner, the premiums on the insurance hereinabove required.
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11. INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of this
Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT
shall secure at its own cost and expense, and be responsible for any and all payment of all
taxes, social security, state disability insurance compensation, unemployment compensation
and other payroll deductions for CONSULTANT and its officers, agents and employees and
all business licenses, if any, in connection with the PROJECT and/or the services to be performed
hereunder.
12. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike
manner. CITY may terminate CONSULTANT's services hereunder at any time with or without
cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement
by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as
provided herein. In the event of termination, all finished and unfinished documents, exhibits,
report, and evidence shall, at the option of CITY, become its property and shall be promptly
delivered to it by CONSULTANT.
13. ASSIGNMENT AND DELEGATION
This Agreement is a personal service contract and the work hereunder shall not be
assigned, delegated or subcontracted by CONSULTANT to any other person or entity without
the prior express written consent of CITY. If an assignment, delegation or subcontract is
approved, all approved assignees, delegates and sub consultants must satisfy the insurance
requirements as set forth in Sections 9 and 10 hereinabove.
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14. COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or material
produced as a result of this Agreement.
15. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY employee
in the work performed pursuant to this Agreement. No officer or employee of CITY shall have
any financial interest in this Agreement in violation of the applicable provisions of the California
Government Code.
16. NOTICES
Any notices, certificates, or other communications hereunder shall be given either
by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to
CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage
prepaid, and depositing the same in the United States Postal Service, to the addresses specified
below. CITY and CONSULTANT may designate different addresses to which subsequent
notices, certificates or other communications will be sent by notifying the other party via
personal delivery, a reputable overnight carrier or U. S. certified mail-return receipt requested:
TO CITY: TO CONSULTANT:
City of Huntington Beach ATTN: R3 Consulting Group, Inc.
Antonia Castro-Graham ATTN: Richard Tagore-
2000 Main Street Erwin
Huntington Beach, CA 92648 1512 Eureka Road, Ste. 220
Roseville, CA 95661
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17. CONSENT
When CITY's consent/approval is required under this Agreement, its
consent/approval for one transaction or event shall not be deemed to be a consent/approval to
any subsequent occurrence of the same or any other transaction or event.
18. MODIFICATION
No waiver or modification of any language in this Agreement shall be valid
unless in writing and duly executed by both parties.
19. SECTION HEADINGS
The titles, captions, section, paragraph and subject headings, and descriptive
phrases at the beginning of the various sections in this Agreement are merely descriptive and are
included solely for convenience of reference only and are not representative of matters included
or excluded from such provisions, and do not interpret, define, limit or describe, or construe the
intent of the parties or affect the construction or interpretation of any provision of this
Agreement.
20. INTERPRETATION OF THIS AGREEMENT
The language of all parts of this Agreement shall in all cases be construed as a
whole, according to its fair meaning, and not strictly for or against any of the parties. If any
provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be
unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining
covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent
upon any other unless so expressly provided here. As used in this Agreement, the masculine
or neuter gender and singular or plural number shall be deemed to include the other whenever
the context so indicates or requires. Nothing contained herein shall be construed so as
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to require the commission of any act contrary to law, and wherever there is any conflict between
any provision contained herein and any present or future statute, law, ordinance or regulation
contrary to which the parties have no right to contract, then the latter shall prevail, and the
provision of this Agreement which is hereby affected shall be curtailed and limited only to the
extent necessary to bring it within the requirements of the law.
21. DUPLICATE ORIGINAL
The original of this Agreement and one or more copies hereto have been prepared
and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of
the date of its execution and delivery, be deemed an original. Each duplicate original shall be
deemed an original instrument as against any party who has signed it.
22. IMMIGRATION
CONSULTANT shall be responsible for full compliance with the immigration
and naturalization laws of the United States and shall, in particular, comply with the provisions
of the United States Code regarding employment verification.
23. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any
subcontractor work involving legal services, and that such legal services are expressly outside
the scope of services contemplated hereunder. CONSULTANT understands that pursuant to
Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for
CITY; and CITY shall not be liable for payment of any legal services expenses incurred by
CONSULTANT.
18-7019/191055 9 of 11
24. ATTORNEY'S FEES
In the event suit is brought by either party to construe, interpret and/or enforce the
terms and/or provisions of this Agreement or to secure the performance hereof, each party shall
bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its
attorney's fees from the non-prevailing party.
25. SURVIVAL
Terms and conditions of this Agreement, which by their sense and context survive
the expiration or termination of this Agreement, shall so survive.
26. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the laws of
the State of California.
27. SIGNATORIES
Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of this Agreement,
and shall indemnify CITY fully for any injuries or damages to CITY in the event that such
authority or power is not, in fact, held by the signatory or is withdrawn.
CONSULTANT's initials
28. ENTIRETY
The parties acknowledge and agree that they are entering into this Agreement
freely and voluntarily following extensive arm's length negotiation, and that each has had the
opportunity to consult with legal counsel prior to executing this Agreement. The parties also
acknowledge and agree that no representations, inducements, promises, agreements or
warranties, oral or otherwise, have been made by that party or anyone acting on that party's
18-7019/191055 10 of I I
behalf, which are not embodied in this Agreement, and that that party has not executed this
Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or
circumstance not expressly set forth in this Agreement. This Agreement, and the attached
exhibits, contain the entire agreement between the parties respecting the subject matter of this
Agreement, and supersede all prior understandings and agreements whether oral or in writing
between the parties respecting the subject matter hereof.
29. EFFECTIVE DATE
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by and through their authorized officers. This Agreement shall be effective on the date
of its approval by the City Attorney. This Agreement shall expire when terminated as provided
herein.
CONSULTANT, CITY OF HUNTINGTON BEACH,
a municipal corporation of the State of
R3 CONSULTING GROUP, INC. California
C-
a California Corporation avis K. Hopk1 s, irector/Chief
(Pursuant To HBMC§3.03.100)
By:
re�i cl-er)+
print name APPROVED AS T
ITS: (circle one)Ch airm an/President(V ice President
AND City Attorney 1�N
Date 9102 ,201 f
AtL i 6-Cl
print name
ITS: (circle one)Secretary/Chief Financial Officer/Asst. Receive and File
Secretary—Treasurer w
&
City CI
18-7019/191055 11 of 11
EXHIBIT "A"
A. STATEMENT OF WORK: (Narrative of work to be performed)
Franchise agreement review and recommendations per quote dated August 15, 2018 and attached
as part of this contract.
B. CONSULTANT'S DUTIES AND RESPONSIBILITIES:
As described in quote dated August 15, 2018 that is attached as part of this contract.
C. CITY'S DUTIES AND RESPONSIBILITIES:
Provide Consultant with supporting information and documentation as necessary for Scope of
Work.
D. WORK PROGRAM/PROJECT SCHEDULE:
Deliverables provided in not more than 30 days from notice to proceed.
EXHIBIT A
EXHIBIT "B"
Payment Schedule (Hourly Payment)
A. Hourly
CONSULTANT'S fees for such services shall be based upon the following hourly rate and
cost schedule:
Per Billing Rates provided in Table 1 of quote dated August 15, 2018 attached to
this contract.
B. Billin
1. All billing shall be done monthly in fifteen (15) minute increments and matched to
an appropriate breakdown of the time that was taken to perform that work and who
performed it.
2. Each month's bill should include a total to date. That total should provide, at a
glance, the total fees and costs incurred to date for the project.
3. A copy of memoranda, letters, reports, calculations and other documentation
prepared by CONSULTANT may be required to be submitted to CITY to
demonstrate progress toward completion of tasks. In the event CITY rejects or has
comments on any such product, CITY shall identify specific requirements for
satisfactory completion.
4. CONSULTANT shall submit to CITY an invoice for each monthly payment due.
Such invoice shall:
A) Reference this Agreement;
B) Describe the services performed;
C) Show the total amount of the payment due;
D) Include a certification by a principal member of CONSULTANT's firm
that the work has been performed in accordance with the provisions of this
Agreement; and
E) For all payments include an estimate of the percentage of work completed.
Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is
making satisfactory progress toward completion of tasks in accordance with this
Agreement, CITY shall approve the invoice, in which event payment shall be made
within thirty (30) days of receipt of the invoice by CITY. Such approval shall not
be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify
CONSULTANT in writing of the reasons for non-approval and the schedule of
performance set forth in Exhibit "A" may at the option of CITY be suspended until
the parties agree that past performance by CONSULTANT is in, or has been
1
Exhibit B
brought into compliance, or until this Agreement has expired or is terminated as
provided herein.
5. Any billings for extra work or additional services authorized in advance and in
writing by CITY shall be invoiced separately to CITY. Such invoice shall contain
all of the information required above, and in addition shall list the hours expended
and hourly rate charged for such time. Such invoices shall be approved by CITY if
the work performed is in accordance with the extra work or additional services
requested, and if CITY is satisfied that the statement of hours worked and costs
incurred is accurate. Such approval shall not be unreasonably withheld. Any
dispute between the parties concerning payment of such an invoice shall be treated
as separate and apart from the ongoing performance of the remainder of this
Agreement.
2
Exhibit B
PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
R3 CONSULTING GROUP, INC. FOR
SOLID WASTE FRANCHISE AGREEMENT REVIEW
Table of Contents
1 Scope of Services.....................................................................................................1
2 City Staff Assistance................................................................................................2
3 Term; Time of Performance.....................................................................................2
4 Compensation...........................................................................................................2
5 Extra Work...............................................................................................................2
6 Method of Payment..................................................................................................3
7 Disposition of Plans, Estimates and Other Documents............................................3
8 Hold Harmless..........................................................................................................3
9 Professional Liability Insurance.............................................................................4
10 Certificate of Insurance............................................................................................5
11 Independent Contractor............................................................................................6
12 Termination of Agreement.......................................................................................6
13 Assignment and Delegation......................................................................................6
14 Copyrights/Patents ...................................................................................................7
15 City Employees and Officials...................................................................................7
16 Notices.........................................................................................7
17 Consent.....................................................................................................................8
18 Modification.............................................................................................................8
19 Section Headings......................................................................................................8
20 Interpretation of this Agreement..............................................................................8
21 Duplicate Original....................................................................................................9
22 Immigration...............................................................................................................9
23 Legal Services Subcontracting Prohibited.................................................................9
24 Attorney's Fees..........................................................................................................10
25 Survival.......................................................................................................................... 10
26 Governing Law............................................................................................................. 10
27 Signatories.................................................................................................................10
28 Entirety......................................................................................................................10
29 Effective Date.................................................................................I I
i
CITY OF HUNTINGTON BEACH MATTER
ID NO.
REQUEST FOR LEGAL SERVICES 18-7019
Michael E. Gates,City Attorney
Date: �oi2ai�s Request made by: Ken Dills Telephone: 5055 Department:Public Works
INSTRUCTIONS: File Request For Legal Services in the City Attorney's Office. Outline reasons for the
request in the space marked"COMMENTS" and include facts necessary for City Attorney to respond.
Please attach all pertinent documents, information, exhibits, any relevant deadlines and
contact information.
TYPE OF LEGAL SERVICES REQUESTED:
❑ Prepare Contract/Document ❑ Approve Document ❑ General Legal Assistance/Project
/Legal Research
RCA DEADLINE:
IF NOT FOR CITY COUNCIL ACTION,REQUESTED DEADLINE: 11/2/18
Insufficient time to meet deadline, please note revised due date of
This request was reviewed U app ved. 1 0/24/1 8
Date: _
ig ture of Departm nt Head
COMMENTS
Please explain in a brief narrative what you are asking the City Attorney to do,along with a brief factual background to your request. (E.g.,I am requesting
that the City Attorney draft an ordinance,or advise whether certain records must be disclosed under the PRA.) Please identify all attachments to this RLS
and pertinent department contact information.
Shaded areas for City Attorney's Office use only.
This RLS is being returned for the following reason(s):
❑Need Department Head signature
❑Opinion previously rendered on(date) attached
❑Insufficient data,please submit
❑Attachment(s)missing
❑Other:
Assigned Attorney: Ext.: Assignment Date:
Secretary: Ext.: Due Date:
Matter Description:
❑Advice Memo ❑ Agreement Negotiations ❑ Citizen Inquiry.❑ Civil Hearing ❑ Criminal Prosecution ❑ Document Approval ❑ Document Preparation
❑Grievances ❑Meeting Request [I Opinion ❑Ordinance ❑Pitchess [I Project [I Public Records Act ❑RCA [I Report [I Resolution ❑Workers'Comp
Notes: Level Date Completed:
le 20
RLS Form
CITY OF HUNTINGTON BEACH
REQUEST FOR LEGAL SERVICES
Michael E. Gates, City Attorney
COMMENTS (Continued):
Please prepare a professional services contract based on the attached email proposal and approval
forms.
RLS Form -2-
Y - CITY OF HUNTINGTON BEACH �-�-
Professional Service Approval Form
` RECF!�
PART
A U G 2018
Date: 8/13/2018 Project Manager Name: Antonia Graham
Requested by Name if different from Project Manager: F>rnwee
Department: City Manager
PARTS I OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE COMPLETED
BY THE REQUESTING DEPARTMENT AND SIGNED BY THE CITY MANAGER, FOR APPROVAL,
BEFORE PROCEEDING WITH THE SOLICITATION OR CONTRACT PROCESS. PART I MUST BE FILED
WITH ALL APPROVED CONTRACTS.
1) Briefly provide the purpose for the agreement:
The City has been presented with a draft franchise agreement from Republic Services and would like a
thrid party solid waste specialist to offer a critique and analysis of the proposed agreement.
2) Estimated cost of the services being sought: $ 5,000
3) Are sufficient funds available to fund this contract? ® Yes ❑ No
If no, please explain:
4) Check below how the services will be obtained:
❑ A Bid solicitation process in accordance to the MC 3.03.060 procedures will be conducted.
❑ MC 3.03.08(b)—Other Interagency Agreement procedure will be utilized.
® MC 3.03.08—Contract Limits of$30,000 or less exempt procedure will be utilized.
5) Is this contract enerally described on the list of professional service contracts approved by the City
Council the answer to this question is "No," the contract will require approval from the City Council.)
® Yes ❑ No
Fiscal-Services Manager Signature (Purchasing Approval) Date
6) Amount, Business Unit (8 digits) and Object Code (5 digits) where funds are budgeted
(Please note that a budget check will occur at the object code level):
Account number Contractual Dollar Amount
Business unit. object# Fiscal Year Fiscal Year Fiscal Year Fiscal Year
18/19
10085601.69365 $5,000 $ $ $
ud c b pproval Date
a
lepartment Hea ignature(s) I batk
y
hief Financi O icer Signature Date
Assistant anager's Signature Dale
APPROVEq�tDENIED ❑ *A,
City Manager's ignature Date
rSpartl
REV: February 2015
CITY OF HUNTINGTON BEACH
Professional Service Approval Form
` PART II RECEwEL)
Date: 8/13/2018 Project Manager: Antonia Graham AUG 13 Xle
Requested by Name if different from Project Manager: Finsnee bepioalmont
Department: City Manager
PARTS I & II OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE
COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED FOR APPROVAL. PART I & ll MUST
BE FILED WITH ALL APPROVED CONTRACTS.
1) Name of consultant: R3
2) Contract Number: ADM
(Contract numbers are obtained through Finance Administration x 5630)
3) Amount of this contract: $5,000
Account number Contractual Dollar Amount
Business unit. object# Fiscal Year Fiscal Year Fiscal Year Fiscal Year
18/19
10085601.69365 $5,000 $0 $0 $0
4) Is this contract less than $50,000? ® Yes ❑ No
5) Does this contract fall within $50,000 and $100,000? ❑ Yes ® No
6) Is this contract over$100,000? ❑ Yes ® No
(Note: Contracts requiring City Council Approval need to be signed by the Mayor and City Clerk. Make
sure the appropriate signature page is attached to the contract.)
7) Were formal written proposals requested from at least three available qualified consultants?
® Yes ❑ No
8) Attach a list of consultants from whom proposals were requested (including a contact telephone
number.)
9). Attach Exhibit A, which describes the proposed scope of work.
10) Attach Exhibit B, which describes the payment terms of the contract.
4u,. 3
epartment ead Date
c - y ilb
I`-Rscal Services Manager (Purchasing) Date
114(
giu-d-g'et Manager Approval Signature Date
Chief Financi ,l Officer(or designee) Signature Date
r3'part 2
PROFESSIONAL SERVICES
FISCAL YEAR 2018/19
PUBLIC WORKS
Department Description Amount
Engineering/Design,
Inspection,/Construction Management,
Development Review,Water Quality
Testing,Water Conservation Support
Services, Engineering Studies,Traffic
Public Works Studies, Special Training Services,
Litigation Services,Water Rate Study,
Billing System Implementation
Assistance, NPDES/FOG Inspection
Services,Arborist Services and other
consulting and professional services.
$2,063,200.00
Date Vendor Amount Contract Value Notes FY 19/20 FY 20/21
Carry over from prior FY
2/16/2016 SCADA programming&engineering $ 125,000 $ 900,000 3 year contract @$300K annually($175K FY15/16$125K FY 18/19)
10/11/2016 Huitt-Zollars $ 5,200 $ 325,000 On call Env Engineering
10/11/2016 Tetra Tech $ 160,000 $ 325,000 On call Env Engineering
10/11/2016 Geosyntec $ 160,000 $ 225,000 On call Env Engineering
10/11/2016 EEC Env. $ 160,000 $ 225,000 On call Env Engineering
11/16/2016 ' $ 105,000 $ 90,000 Atlanta Widening-eminent domain legal services
12/4/2017 Amendment#1 DUDEK $ 100,000 $ 1,500,000 Amend$500K but only$195 from non cip funding
4/24/2018 AECOM Technical $ - $ 650,000 Amendment for time only exp 7/20
4/13/2018 Ocean Engineering $ 15,000 $ 75,000 GF portion of 2 CC approved contracts $ 30,000 $ 30,000
4/24/2018 Water Quality Analysis $ 120,000 $ 360,000 RFP to be issued $ 120,000 $ 120,000
4/24/2018 Derek McGregor, Inc. $ 60,000 $ 400,000 Plan Check&Entitlement Services RCA award $ 170,000 $ 170,000
4/24/2018 PENCO Engineering $ 60,000 $ 400,000 Plan Check& Entitlement Services RCA award $ 170,000 $ 170,000
4/24/2018 Bureau Veritas $ 60,000 $ 400,000 Plan Check& Entitlement Services RCA award $ 170,000 $ 170,000
4/24/2018 NV5, Inc. $ 40,000 $ 140.000 RFQ process-$140K PS and $860K CIP for$1 M total $ 50,000 $ 50,000
4/24/2018 Stantec Inc $ 40,000 $ 140,000 RFQ process-$140K PS and$860K CIP for$1 M total $ 50,000 $ 50,000
4/24/2018 Michael Baker Inc. $ 40,000 $ 140,000 RFQ process-$140K PS and$860K CIP for$1 M total $ 50,000 $ 50,000
5/3/2018 Westberg&White $ 5,000 $ 15,000 RFQ process-$15K PS and$735K CIP for$750K total $ 51000 $ 5,000
5/3/2018 Mark Anderson(Pacific Rim) $ 5,000 $ 15,000 RFQ process-$15K PS and$735K CIP for$750K total $ 5,000 $ 5,000
5/3/2018 IDS Group $ 5,000 $ 15.000 RFQ process-$15K PS and$735K CIP for$750K total $ 5,000 $ 5,000
8/13/2018 R3 $ 5,000 $ 5,000 Review Republic Services proposed agreement
Total Value $ 1,270,200
Balance $ 793,000
Graham, Antonia
From: Richard Tagore-Erwin <rterwin@r3cgi.com>
Sent: Wednesday, August 08, 2018 11:42 AM
To: Graham, Antonia
Cc: Kristy Dalay; Sue Moss
Subject: Re:TEST EMAIL - Huntington Beach - Franchise Agreement Review Assistance
Hi Antonia,
Thanks for reaching out to us—as stated in our call, we would be pleased to assist Huntington Beach with a review of
the proposed draft franchise agreement from Republic for under$5,000.
The project deliverable would be a memo that outlines best practices/legislative compliance (i.e.,SB 1383 regulations),
and our recommendations.
We look forward to being of assistance to you!
Can you please confirm receipt of this e-mail?
Thanks,
Richard Tagore-Erwin I Principal
R3 CONSULTING GROUP, INC.
Resources I Respect I Responsibility
OFFICE: 1512 Eureka Road, Suite 220, Roseville, CA 95661
TEL: (916) 782-7821
CELL: (916) 813-3702
EMAIL: rterwin@r3cgi.com
WEB: www.r3cgi.com
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Graham, Antonia
From: Laith Ezzet <lezzet@hfh-consultants.com>
Sent: Wednesday, August 08, 2018 2:28 PM
To: Graham, Antonia
Subject: Contract Analysis
Hi Antonia, we can do a high-level contract analysis for$15,000. We will be performing a similar analysis for the city of
Seal Beach. We recently finished contract negotiations with Republic for commercial organics programs in Placentia,
Fullerton, Garden Grove and Yorba Linda. We are on-call advisors to the City of Anaheim for solid waste matters. We
are starting a project for the City of Brea, another Republic city.
Laith Ezzet, CMC
Senior Vice President
HF&H Consultants, LLC—Managing Tomorrow's Resources Today
19200 Von Karman Avenue, Suite 360, Irvine, CA 92612
Phone: (949) 251-8902
Fax: (949) 251-9741
E-mail: lezzet@hfh-consultants.com
HF&H Consultants is a Green Business
Please consider the environment before printing this e-mail
I
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