HomeMy WebLinkAboutRANCHO SANTIAGO COLLEGE DISTRICT - 2001-03-19 0
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CITY OF HUNTINGTON BEACH
left 2000 MAIN STREET CALIFORNIA 92648
OFFICE OF THE CITY CLERK
CONNIE BROCKWAY
CITY CLERK
LETTER OF TRANSMITTAL OF ITEM APPROVED BY THE CITY COUNCIL/
REDEVELOPMENT AGENCY OF THE CITY OF HUNTINGTON BEACH
DATE: April 6, 2001
TO: Rancho Santiago Community College DistkTTENTION: Mark J. Zacovic, Ph.D.
Name
1530 W. 17th St DEPARTMENT:
Street
Santa Ana, CA 92706 REGARDING: Agreement re: Education
City,State,zip Instructional Purposes
See Attached Action Agenda Item E-16 Date of Approval 3-19-01
Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item.
Remarks:
Connie Brockway
City Clerk
Attachments: Action Agenda Page x Agreement x Bonds Insurance
RCA Deed Other
CC: J. Engle Com. Serv. 2x 2x
Name Department RCA Agreement Insurance Other
R. Hagan Com. Serv. x x
Name Department RCA Agreement Insurance Other
Name Department RCA Agreement Insurance Other
Name Department RCA Agreement Insurance Other
Risk Management Dept. Insurance
(Telephone:714-536.5227)
Council/Agency Meeting Held: 03-�9-d1 (DIM �,✓
Deferred/Continued to:
Approved ❑ Condi 'onally Approved ❑ Denied Nf- W Cle k s Signature
Council Meeting Date: March 19, 2001 FlDepartment ID Number: CS01-015
CITY OF HUNTINGTON BEACH
REQUEST FOR COUNCIL ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
SUBMITTED BY: RAY SILVER, City Administratorpl(
PREPARED BY: RON HAGAN, Director, Community Services Department -'
SUBJECT: APPROVE AGREEMENT WITH RANCHO SANTIAGO COLLEGE
DISTRICT FOR MARINE SAFETY TRAINING
Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s)
Statement of Issue: Should the city enter into an agreement with Rancho Santiago Community
College District to provide Marine Safety employees with training classes?
Funding Source: $20,000 from the General Fund Unappropriated, Undesignated Fund Balance. The
city will be reimbursed per student contact hour for teaching and training classes; TOTAL REVENUE .
TO CITY $23,900.
Recommended Action: Motion to:
1. Authorize the Mayor and City Clerk to sign the attached agreement between Rancho Santia o
Community College District and the City of Huntington Beach for Education Instructional pur o es,
and
2. Authorize the Director of Administrative Services to appropriate $15,000 from the General Fund
Unappropriated, Undesignated Fund Balance into Marine Safety Overtime Account
10045207.53020 and $5,000 into Marine Safety Tuition Account 10045207.68575.
Alternative Action(s): Do not enter into an agreement with Rancho Santiago Community College
District at this time for a training partnership for Marine Safety.
Analysis: The City of Huntington Beach currently sends Marine Safety personnel to Santa Ana
College, as part of the Rancho Santiago Community College District, to participate in training classes.
These classes provide the necessary skills and certifications required for Marine Safety Officers. The
city, by entering into this agreement, will receive $23,900 from the college district.
There are several advantages to an association with Rancho Santiago Community College District.
The city would receive money from the college for each employee participating in these classes. The
college would reimburse the city $2.50 per student contact hour. Based on the scheduled training,
this would amount to $23,900 in revenue to the city for the remainder of this fiscal year. The projected
income to the city from this program is as follows:
IS
QUEST FOR COUNCIL ACON
MEETING DATE: March 19, 2001 DEPARTMENT ID NUMBER: APPROVE
AGREEMENT WITH RANCHO SANTIAGO COLLEGE DISTRICT FOR MARINE SAFETY
TRAINING
Type of Training Income
Marine Safety Officer Weekly Training $3,300
Requalification (130 Lifeguards) 2,600
Lifeguard Cadet Training 1 9,000
Lifeguard Cadet Training 2 9,000
Total Income $23,900
In order to facilitate this program, there will be tuition costs to the city of$5,000 and overtime costs for
staff of $15,000. Marine Safety employees receive college credit for attending training courses, and
Marine Safety trainers will be recognized as college instructors. Training curriculum will be approved
as college courses.
The city's obligation for entering into this partnership would include: provide approved training
instructors, submit accurate attendance records with invoices to the college, maintain safe, teacher-
student ratios, pay a registration fee for each student for each class, and use reimbursement for
college for training expenses only.
The city's Marine Safety employees are required to have multiple certifications and extensive
training. By partnering with Rancho Santiago Community College District, the city would improve
its level of training while receiving payment from the district at a rate of $2.50 per student contact
hour. This is similar to fire employees who participate at Rancho Santiago Community College
Fire Academy. The overall goals with this partnership are to improve existing training,
increase the amount of training, and add to the professionalism of the Marine Safety
Operation. The result of this is more highly trained Marine Safety Officers that will, in turn, provide
a better safety-service to the public.
Council Policy Regarding Request for an Appropriation of Funds: As adopted by the City Council on
March, 1998, all requests for appropriation of funds must meet one of the following criteria: (1) The
request is an unanticipated emergency, (2) the request is required to implement labor negotiations, or
(3) the request will be offset by related new revenues.
The new appropriation being requested is offset by new revenues. The funding that is being
requested for the program is $20,000. The revenue that will be generated as payment back from the
Rancho Santiago Community College District is $23,900. This is net revenue to the city, after
expenses, of$3,900.
Environmental Status: N/A
Rancho Santigo Training MS CS01-015.doc -2- 3/9/01 4:27 PM
*QUEST FOR COUNCIL ACAN
MEETING DATE: March 19, 2001 DEPARTMENT ID NUMBER: APPROVE
AGREEMENT WITH RANCHO SANTIAGO COLLEGE DISTRICT FOR MARINE SAFETY
TRAINING
Attachment(s):
DescriptionCity Clerk's
Page Number No.1. Agreement
2. Fiscal Impact Statement
RCA Author: Jim B. Engle
Rancho Santigo Training MS CS01-015.doc -3- 3/9/01 4:24 PM
ATTACHMENT # 1
AGREEMENT BETWEEN THE RANCHO SANTIAGO COMMUNITY COLLEGE
DISTRICT AND THE CITY OF HUNTINGTON BEACH FOR EDUCATION
INSTRUCTIONAL PURPOSES
THIS AGREEMENT is entered into this day of� 2001 ,by
and between the Rancho Santiago Community College District, 1530 W. 17`h St.,
Santa Ana, California 92706("District")and the City of Huntington Beach,
("Agency")
RECITALS
WHEREAS, under Government Code s 53060 and Education Code s 78021,Rancho
Santiago Community College District desires to contract Agency as an independent
contractor to the District; and
WHEREAS, Agency has the personnel, expertise and equipment to provide the
special services required herein,and
WHEREAS,the public interest, convenience and general welfare will be served
by this contract;
TERMS AND CONDITIONS
NOW THEREFORE,Agency and District agree as follows:
1. Services—Agency shall diligently furnish to the District the services as
set forth in Attachment A,hereby incorporated in this Agreement by this reference.
2. This Agreement shall continue until terminated upon 30 days prior
written notice given by either party.Either party may terminate without cause.
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3. Agency Fee and Expenses -The fee to be paid by the District for the services and
materials to be supplied hereunder is $2.50 per student contact hour. The Agency shall
invoice the District at the end of each semester, supplying mutually acceptable
documentation of student contact hours.
4. The Agency shall indemnify,defend and save the District, its officers, agents and
employees harmless from any and all claims and losses accruing or resulting to any and
all contractors,subcontractors, laborers and any other persons, firms, or corporations
furnishing or supplying work, services,materials or supplies who may be injured or
damaged by the Agency in the performance of this Agreement, and from any and all
claims and losses accruing or resulting to any person, firm or corporation who may be
injured or damaged by the Agency in the performance of this Agreement.The Agency
shall provide necessary worker's compensation insurance for its employees at Agency's
own cost and expense.
5. The District shall indemnify, defend and save the Agency, its officers, agents and
employees harmless from any and all claims and losses accruing or resulting to any and
all contractors, subcontractors, laborers and any other persons, firms, or corporations
furnishing or supplying work, services,materials or supplies who may be injured or
damaged by the District in the performance of this Agreement, and from any and all
claims and losses accruing or resulting to any person, firm or corporation who may be
injured or damaged by the District in the performance of this Agreement.The District
shall provide necessary worker's compensation insurance for its employees at District's
own cost and expense.
6. The District may terminate this Agreement and be relieved of any consideration
to Agency should Agency fail to perform the covenants herein at the time and in the
manner provided. In the event of such termination the District may proceed with the
work in any manner deemed proper by the District. The cost of the District shall be
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deducted from any sum due the Agency under this Agreement,and the balance, if any,
shall be paid the Agency.
7. This Agreement is personal and shall not be assigned by Agency either in whole
or in part. Any such purported assignment voids this Agreement.
8. Time is of the essence for each of the provisions of this Agreement, and all the
provisions of this Agreement shall extend to and be binding upon and inure to the benefit
of the heirs, executors, administrators, successors,and assigns of the respective parties
hereto.
9. No alteration or variation of the terms of this Agreement shall be valid unless
made in writing and signed by the parties hereto, and no oral understanding or
agreements not incorporated herein, and no alterations or variations of the terms of this
Agreement unless made in writing between the parties hereto, shall be binding on any of
the parties hereto.
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IN WITNESS WHEREOF, THE PARTIES HERETO HAVE CAUSED THIS Agreement to be
executed by and through their authorized offices the day, month and year first above written.
Rancho Santiago CITY OF HUNTINGTON BEACH, a
Community olle District municipal corporation of the State of
Date 3 V ZADa C forma
By: Mark J. Zacovic, Ph.D.
or
Name: ATTEST:
Title: Vice Chancellor, siness
Operations/Fiscal Services City Clerk
APPROVED AS TO FORM:
City Attorney ,vl-� l��
-/1_0 0
INITIATED AND APPROVED:
Or , 6 q 0 f
Q
Director of Coknmunity Servi s
ATTACHMENT A
STANDARD INTER-AGENCY SERVICES AGREEMENT
SERVICES TO BE PROVIDED BY AGENCY
City of Huntington Beach
1. Teaching Approved Curriculum: All student contact hours submitted
by the City of Huntington Beach to Rancho Santiago Community
College District shall be part of a course of instruction that has either
been approved by the college's Curriculum and Instruction Council, or
has been accepted as a topics course and approved by the college's Chief
Instructional Officer. A student contact hour as used in this agreement,
shall mean a contact between a student of the district and an instructor of
the agency for an hour.
2. Instructor Qualifications: All student contact hours submitted by the
City of Huntington Beach to Rancho Santiago Community College
District shall have been taught under the line of sight supervision of
instructors who meet the college's minimum or equivalent qualifications
for hiring as part-time Fire Technology Instructors. This expertise is
furnished at the expense of City of Huntington Beach. The services
include the use of their specialized equipment, facilities, all handouts,
and instructors with specific expertise.
3. Non-overlap with other funding sources: The above instructional
hours are conducted as full time equivalent students(FTES) under
courses through the Fire Technology Department at Santa Ana College.
The City of Huntington Beach certifies that no student contact hours
will be submitted to Rancho Santiago Community College District which
also have been or will be submitted for California Joint Apprenticeship
Committee and/or JPTA funding.
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4. Enrollment of Students: Rancho Santiago Community College District
will supply current student enrollment forms to the City of Huntington
Beach. The Agency will return properly completed enrollment forms and
enrollment fees to the District prior to beginning instruction.The Agency
recognizes that out-of-state tuition fees will be charged for students who
are not California residents. Student attendance and achievement records
will be maintained by the agency and be available for review at normal
business hours.
5. Instructional Activities: The Administrators of Rancho Santiago
Community College District and the City of Huntington Beach (and/or
their designees) will meet at mutually agreed intervals to plan, review
class hours to-meet performance objectives, schedule and budget for
instructional .activities; the joint consent of the District and.the Agency
shall precede any instructional activity and include supervision and
evaluation of students and student withdrawal prior to completion of a
course.
6. List of Course(s) or course topics: The following is a partial list of
applicable courses for contract instruction that will be included in the
college catalog for open enrollment: Fire Skills Maintenance, Automatic
Defibrillator Training, Driver Training, Documentation/CFIRS
Computer Training, Ergonomics, Recruit Academy and Lifeguard
training.
7. Services: The college and the contract agency will insure that ancillary
and support services such as counseling, guidance, and placement
assistance are available to all students and that enrollment in courses is
5
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open to any person who has been admitted to the college and has met
applicable pre-requisites.
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ATTACHMENT #2
CITY OF HUNTINGTON BEACH
INTERDEPARTMENTAL COMMUNICA TION
To: Ray Silver, City Administrator
From: Clay Martin, Director of Administrative Services
Subject: FIS 2001-29 Approve Agreement with Rancho Santiago
College District for Marine Safety Training
Date: March 7, 2001
As required by Resolution 4832, this Fiscal Impact Statement has
been prepared for "Approve Agreement with Rancho Santiago
College District for Marine Safety Training."
If the City Council approves this request (total appropriation $20,000
with $23,900 of offsetting revenue), the estimated unreserved
General Fund Balance at September 30, 2001 will not be changed
because the appropriations are offset by an agreement which will
bring in en a the new appropriation..
Clay Marti ,
Directo of Administrative Services
RCA ROUTING SHEET
INITIATING DEPARTMENT: Community Services
SUBJECT: APPROVE AGREEMENT WITH RANCHO SANTIAGO
COLLEGE FOR MARINE SAFETY TRAINING
COUNCIL MEETING DATE: March 19, 2001
RCA ATTACHMENTS STATUS
Ordinance (w/exhibits & legislative draft if applicable) Not Applicable
Resolution (w/exhibits & legislative draft if applicable) Not Applicable
Tract Map, Location Map and/or other Exhibits Not Applicable
Contract/Agreement (w/exhibits if applicable)
(Signed in full by the City Attorney) Attached
Subleases, Third Party Agreements, etc.
A roved as to form by City Attome Not Applicable
Certificates of Insurance (Approved by the City Attome ) Not Applicable
Financial Impact Statement (Unbudget, over$5,000) Not Applicable
Bonds If applicable) Not Applicable
Staff Report If applicable) Not Applicable
Commission, Board or Committee Report If applicable) Not Applicable
Findings/Conditions for Approval and/or Denial Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS
REVIEWED RETURNED FORWARDED
Administrative Staff �
Assistant City Administrator Initial
City Administrator Initial
[City Clerk
-EXPLANATION FOR RETURN OF M:
(Below SpaceFor Only)
RCA Author: Jim B. Engle