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Home My WebLink AboutSCLEA - Surf City Lifeguard Employees Association - 2004-09-07 CITY OF HUNTINGTON E ACIH MEETING DATE: SEPTEMBER 7, 2004 DEPARTMENT ID NUMBER: AS-04-032 Council/Agency Meeting Held: Deferred/Continued to: Approved ❑ Conditionally Approved ❑ Denied Cit CI rk's ignatur Council Meeting Date: SEPTEMBER 7, 2004 Department f Number: AS-04-032 C"-1 - CITY OF HUNTINGTON BEACH REQUEST FOR ACTION ; cri SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCI �' Cam► s _ SUBMITTED BY: PENELOPE CULB�•/�Y`ETH-GRAFT, CITY ADMI IS RATOR-,' PREPARED BY: CLAY MARTIN, DIRECTOR OF ADMINISTRATIVE SERVICES SUBJECT: SIDE LETTER AGREEMENT BETWEEN THE CITY AND THE SURF CITY LIFEGUARD EMPLOYEES' AS OCIATION IN REGARDS TO THE 1,500 HOURS PROVISION 70 '_ �� IHmeEssue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s) Statement of Issue: Should the city change the tracking method for seasonal part-time/recurrent lifeguards from a rolling twelve-month period to a calendar year? Funding Source: No cost Recommended Action: Adopt Resolution No. aoo`l--A2 , a Resolution of the City Council of Huntington Beach amending the Memorandum of Understanding between the City and the Surf City Lifeguard Employees' Association by adopting the side letter of agreement in regards to the 1,500 hours provision. Alternative Action(s): Reject the Resolution and maintain the current tracking method of a rolling twelve-months. Analysis: Representatives of the city and the Surf City Lifeguard Employees' Association (SCLEA) have completed the meet and confer process on a side letter agreement for changes to the 1,500-hour rule. The Memorandum of Understanding between the city and SCLEA contains a provision for a maximum number of hours (1,500) that part-time/recurrent employees (seasonal and may recur year after year, not regular full-time) can work within any twelve- j� H:\RCA's\1500 Hours.doc � 8/23/2004 9:04 AM / a REQUEST FOR ACTION MEETING DATE: SEPTEMBER 7, 2004 DEPARTMENT ID NUMBER: AS-04-032 month period, referred to as a rolling twelve months. The responsibility for tracking the 1,500 hours has been with the Community Services Department within the Marine Safety Division. In evaluating the rolling twelve-month tracking method, along with the impact on staffing needs during the critical months of April through September, it was found that tracking the hours on a calendar year would be more efficient. This calendar year tracking information is already generated by the city's payroll system. Most importantly, it provides reliance on the ability to schedule hours without exceeding the 1,500 hour maximum rather than reduce part- time/recurrent lifeguard hours during the peak summer months. Changing the 12-month tracking method is an administrative change and has no cost impact. Attachment(s) 40. Pad 1. Resolution, including Side Letter of Agreement as Exhibit A m V RCA Author: Irma Youssefieh H:\RCA's\1500 Hours.doc 8/23/2004 9:04 AM ATTACHMENT 1 RESOLUTION NO. 2 0 0 4-7 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTINGTON BEACH AMENDING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND THE SURF CITY LIFEGUARD EMPLOYEES' ASSOCIATION, BY ADOPTING THE SIDE LETTER OF AGREEMENT (REGARDING NUMBER OF PERMITTED WORK HOURS WITHIN A TWELVE-MONTH PERIOD) WHEREAS,on February 18,2003, the City Council of Huntington Beach adopted Resolution No. 2003-17 for the purpose of adopting the 2000/02 Memorandum of Understanding (MOU)between the City and the Surf City Lifeguard Employees' Association(SCLEA); Subsequent to the adoption of the MOU,the City of Huntington Beach and SCLEA agreed to changes, corrections, and clarifications to the MOU that are reflected in a Side Letter of Agreement between the City of Huntington Beach and the SCLEA ("Side Letter of Agreement") attached hereto as Exhibit A and incorporated herein by this reference. The Side Letter of Agreement pertains to a change in the method by which the number of hours worked are tracked. NOW,THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Huntington Beach as follows: Section 1. The Side Letter of Agreement attached hereto as Exhibit A is approved and adopted. Section 2. The Side Letter of Agreement amends the MOU between the City of Huntington Beach and the SCLEA. PASSED AND ADOPTED by the City Council of the City of Huntington Beach at a regular meeting thereof held on the 7th day of September , 200 4 . r REVIEWED AND APPROVED: APPROVED AS TO FORM: City Adis. imstrator �- City Attorney INITIAT D: C-K aF Director dministrative Services 04reso/mou side lifeguard Res. No. 2004-72 STATE OF CALIFORNIA COUNTY OF ORANGE ) ss: CITY OF HUNTINGTON BEACH ) I, JOAN L. FLYNN the duly appointed, qualified City Clerk of the City of Huntington Beach, and ex-officio Clerk of the City Council of said City, do hereby certify that the whole number of members of the City Council of the City of Huntington Beach is six; that the foregoing resolution was passed and adopted by the affirmative vote of at least a majority of.'all''the members of said City Council at an regular meeting thereof held on the 7th day of September, 2004 by the following vote: AYES: Sullivan, Coerper, Hardy, Green, Boardman NOES: None ABSENT: Cook ABSTAIN: None ty Clerk and ex-offi#Clerk of the City Council of the City of Huntington Beach, California �ESc��Tra", apo 5/- ,C-Xtf1e1T + Side Letter of Agreement between the City of Huntington Beach and the Surf City Lifeguard Employees' Association Effective: August 2, 2004 This Side Letter Agreement between the City of Huntington Beach and the: Surf City Lifeguard Employees' Association (SCLEA) shall reflect an agreed upon change and clarification to the existing 2002-2004 Memorandum of Understanding. This Side Letter of Agreement shall be incorporated into any future Memorandum of Understanding between the City of Huntington Beach and the Surf City Lifeguard Employees' Association to amend Article IX (C) — Work Day; Work Week as follows: C. 1.500 Hours "An employee represented by the SCLEA may work up to one thousand five hundred (1,500) hours in a twelve-month (12-month) period. Retroactive to pay period beginning December 20, 2003, the 12-month period shall be based on a City payroll calendar year. An employee shall not work more than 1,500 hours in this 12-month period." (Rev. 080204) All other provisions of the Memorandum of Understanding not amended by the above shall remain the same. e n- �1- The terms and conditions of this Side Letter Agreement to the existing Memorandum of Understanding are without force or effect, unless and until adopted and approved by Resolution of the. City. Council of the City of Huntington Beach. IN WITNESS WHEREOF, the parties hereto have executed this Side Letter of Agreement to the Memorandum of Understanding this 23 day of August, 2004. SURF CITY LIF RD CITY O IN BEACH E YE ASS ATION Clay M esident, SCLE Director of Administrative Services. Ji ngle Board ber, JQAt— vlrctor of Community Services !C Ge eral dounsekTLEA APPROVED AS TO FORM: J nnifer cGrath ty Attorney RCA ROUTING INITIATING DEPARTMENT: ADMINISTRATIVE SERVICES SUBJECT: ADOPT RESOLUTION APPROVING SIDE LETTER AGREEMENT TO MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND THE SURF CITY EMPLOYEES` ASSOCIATION IN REGARDS TO THE 1,500 HOURS PROVISION COUNCIL MEETING DATE: September 7, 2004 RCS A °T'ACHENS :STATUS Ordinance (w/exhibits & legislative draft if applicable) Not Applicable Resolution (w/exhibits & legislative draft if applicable) Attached Tract Map, Location Map and/or other Exhibits Not Applicable Contract/Agreement (w/exhibits if applicable) (Signed in full by the City Attorney) Not Applicable Subleases, Third Party Agreements, etc. (Approved as to form by City Attorney) Not Applicable Certificates of Insurance (Approved by the City Attorney) Not Applicable Financial Impact Statement (Unbudget, over $5,000) Not Applicable Bonds (If applicable) Not Applicable Staff Report (If applicable) Not Applicable Commission, Board or Committee Report (If applicable) Not Applicable Findings/Conditions for Approval and/or Denial Not Applicable EXPLANATION FOR MISSING;ATTACHMENTS REVIEWED RETURNED FORWARDED Administrative Staff ( ) Assistant City Administrator (initial) ( ) City Administrator (Initial) ( ) ( ) City Clerk ( } EXPLANATION FOR RETURN OF ITEM: RCA Author: Irma Youssefieh CITY OF HUN ■ ililGTON BEACH INTER-DEPARTMENT COMMUNICATION HUNTINGTON BEACH Connie Brockway, City Clerk Office of the City Clerk Liz Ehring, Deputy City Clerk II To: Oo ¢J Date: a6/ e Meeting Date: Agenda Item: Sla�e, �h - ✓' Proposed City Council Agenda Items: The City Clerk's Office/City Administrator's Office must return your agenda item due to the following requirements that have not been met. When your Agenda Item is ready to resubmit, please return to: Elaine Kuhnke, Management Assistant, Administration 1. Signature(s)Needed A On RCA B On Agreement C Other e �• s _ _,�_ > �, i n 2. Attachments A Missing mw 1-' B Not identified C Other 3. Exhibits A Missing B Not identified C Other 4. Insurance Certificate(Proof Of Insurance) A Not attached B Not approved by City Attorney's Office C Signed form notifying City Clerk that department will be responsible for obtaining insurance certificate on this item.(See form attached) 5. Wording On Request For Council Action(RCA)Unclear A Recommended Action on RCA not complete B Clarification needed on RCA C Other 6. City Attorney Approval Required 1 7. Agreement Needs To Be Changed 1 r� A Page No. 8. Other l G:agendaJmisdreaform