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HomeMy WebLinkAboutScott Fazekas & Associates, Inc. - 2011-07-15 CONTRACTS SUBMITTAL TO CITY CLERK'S OFFICE To: JOAN FLYNN, City Clerk Name of Contractor: Scott Fazekas & Associates, Inc. Purpose of Contract: For Example:Audit Services or Water Quality Testing Huntington Lake—Huntington Central Park Plan Review Services Amount of Contract: $40,000.00 Copy of contract distributed to: The original insurance certificate/waiver distributed El Dept. ❑ to Risk Management Finance Dept. ❑ ORIGINAL bonds sent to Treasurer ❑ "- h�,� Date: / ame/Ext nsion City Attorney's Office ,/x5-bo G:AttyMisc/Contract Forms/City Clerk Transmittal PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND SCOTT FAZEKAS &ASSOCIATES FOR PLAN REVIEW SERVICES Table of Contents 1 Scope of Services.....................................................................................................1 2 City Staff Assistance................................................................................................2 3 Term; Time of Performance.....................................................................................2 4 Compensation..........................................................................................................2 5 Extra Work...............................................................................................................2 6 Method of Payment..................................................................................................3 7 Disposition of Plans, Estimates and Other Documents ...........................................3 8 Hold Harmless .........................................................................................................3 9 Professional Liability Insurance.............................................................................4 10 Certificate of Insurance............................................................................................5 11 Independent Contractor............................................................................................6 12 Termination of Agreement.......................................................................................6 13 Assignment and Delegation......................................................................................6 14 Copyrights/Patents...................................................................................................7 15 City Employees and Officials..................................................................................7 16 Notices.........................................................................................7 17 Consent....................................................................................................................8 18 Modification.............................................................................................................8 19 Section Headings .....................................................................................................8 20 Interpretation of this Agreement..............................................................................8 21 Duplicate Original....................................................................................................9 22 Immigration...............................................................................................................9 23 Legal Services Subcontracting Prohibited................................................................9 24 Attorney's Fees..........................................................................................................10 25 Survival.....................................................................................................................10 26 Governing Law.........................................................................................................10 27 Signatories.................................................................................................................10 28 Entirety......................................................................................................................10 29 Effective Date.................................................................................11 PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND SCOTT FAZEKAS &ASSOCIATES, INC FOR PLAN REVIEW SERVICES THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY, and Scott Fazekas & Associates, a California Corporation hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to perform plan review services; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates Scott Fazekas who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. agree/surfnet/professional svcs to$49 12-07 1 of 11 3. TERM; TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence on �4 y6 t'J , 20 It (the "Commencement Date"). This Agreement shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than September 30, 2012 from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed fourty thousand Dollars ($40,000). 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." agree/surfnet/professionalsvcs to$49 12-07 2 of 11 7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. agree/surfnet/professional Svcs to$49 12-07 3 of 11 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars ($1,000,000.00) per occurrence and in the aggregate. The above-mentioned insurance shall not contain a self-insured retention without the express written consent of CITY; however an insurance policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims-made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT agree/surfnet/professional svcs to$49 12-07 4 of 11 waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner,the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all agree/surfnet/professional svcs to$49 12-07 5 of 11 payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. agree/surfnet/professional sves to$49 12-07 6 of 11 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail-return receipt requested: TO CITY: TO CONSULTANT: City of Huntington Beach Scott Fazekas ATTN: Scott Hess Scott Fazekas & Associates, Inc. 2000 Main Street 9 Corporate Park, Suite 200 Huntington Beach, CA 92648 Irvine, CA 92606-5132 17. CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. agree/surfnet/professional svcs to$49 12-07 7 of 11 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the agree/surfnet/professional svcs to$49 12-07 8 of 11 provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 24. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. agree/surfnet/professional svcs to$49 12-07 9 of 11 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact,held by the signatory or is withdrawn. CONSULTANT's initials ra 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this agree/surfnet/professional Svcs to$49 12-07 10 of 11 Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. This Agreement shall be effective on the date of its approval by the City Attorney. This Agreement shall expire when terminated as provided herein. CONSULTANT, CITY OF HUNTINGTON BEACH, a municipal corporation of the State of Scott Fazekas &Associates, Inc California COMPANY NAME By: 1 l� Director/Chief (Pursuant To HBMC§3.03.100) print name ITS: (circle one)Chairm residen ice President APPROVED AS TO FORM: AND r By: City Attorne l �. � �J Date �— 3 print name ITS: (circle one)Secret Chief Financial Officer Asst. Secretary—Treasurer agree/surfnet/professional Svcs to$49 12-07 11 of 11 EXHIBIT "A" A. STATEMENT OF WORK- (Narrative of work to be performed) Perform traditional plan review of submitted plans to determine compliance with construction codes as adopted and amended by the City of Huntington Beach including: Building Code Plumbing Code Mechanical Code National Electric Code California State, Title 24 Noise Attenuation and local requirements Federal Flood Plan Regulations (FEMA) B. CONSULTANT'S DUTIES AND RESPONSIBILITIES: 1. SFA shall pay all wages to its plan reviewers who are subject to this agreement. C. CITY'S DUTIES AND RESPONSIBILITIES: 1. City shall provide the workplace for all employees in strict compliance with applicable health and working standards and specifications jmp/contracts group/exA/7/12/11 EXHIBIT "B" Payment Schedule 1. Charges for time during travel are normally not reimbursable and will only be paid if such time is actually used in performing services for CITY or as otherwise arranged with CITY. 2. CONSULTANT shall be entitled to a full payment towards the fixed fee set forth herein in accordance with the following: Seventy percent of the building permit fee calculated per Table 3A of the 1991 Uniform Administrative Code for each building plan checked. The construction valuation shall be based on the most recent valuation multiplier published by the International Code Council in Building Standards as adopted by the City or on the architect's estimated construction cost, or on the Building Official's cost estimate. The value shall include a proposed construction as defined in Uniform Administrative Code, Section 304. Plan Check fee for repetitive identical buildings shall be 70% of the building permit fee as noted above for the first, or basic building, and 15% of the building permit fee for each additional building. The single fee includes all rechecks, plan check conferences at Consultant's office, reviewing plans that are initially found to be incomplete and for the transmitting of plans back to the jurisdiction. The minimum Consultant fee for any proposed project plan review shall be one hundred and fifty dollars ($150.00). Compensation for plan reviews of reviews to plans that have previously been approved for permit issuance shall be $100.00 per hour. 3. Delivery of work product: A copy of every memorandum, letter, report, calculation and other documentation prepared by CONSULTANT shall be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 4. CONSULTANT shall submit to CITY an invoice for each progress payment due. Such invoice shall: 1) Reference this Agreement; 2) Describe the services performed; 3) Show the total amount of the payment due; 4) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and 5) For all payments include an estimate of the percentage of work completed. jmp/contracts group/exB-1/8/2/11 I Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 5. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. jmp/contracts grouplexB-118/2/11 2 Jul 18 2011 8: 20RM HP LRSERJET FRX (858) 385-9053 p. 2 Section 8 - Fees Consultant's fees for plan review services shall be based upon the following: Seventy percent (75%) of the building "Permit Fee"calculated per Table 3A of the 1991 Uniform Administrative Code for each building plan checked. The construction valuation shall be based on the most recent valuation multiplier published by the International Code Council in Building Journal as adopted by the City or on the architect's estimated construction cost, or on the Building Official's cost estimate. As an alternate to the historical method of using the 91 UAC, a rate of 75%of the City's"Plan Check" fee could be charged since the City is now basing fees on the 1997 U.B.C. The resultant invoice amounts are approximately the same. The City may select the method of establishing fees based on which system works best. , Plan check fees for repetitive,identical buildings shall be 75% of the fees as noted above for the first, or basic building, and 15% of the fee for each additional building. This single fee includes all checks and rechecks, plan check conferences at Consultant's office, and for the transmitting of plans back to the jurisdiction, No additional fees for rechecks will be charged except for non-responsive resubmittals or for revised plans for which the City also charges additional fees. The minimum Consultant fee for any project plan review shall be one hundred and fifty dollars ($150.00). Compensation for plan reviews of reviews to plans that have previously been approved for permit issuance shall be $100.00 per hour. 52- 4 INSURANCE AND INDEMNIFICATION N WAIVER %Beach® MODIFICATION REQUEST 1. Requested by: Planning & Building Divsion 2. Date: August 2, 2011 3. Name of contractor/permittee: Scott Fazekas &Associates, Inc. 4. Description of work to be performed: Plan Review Services 5. Value and length of contract: $40,000, 13.5 month contract 6. Waiver/modification request: $20,000 Deductible 7. Reason for request and why it should be granted: Conditon of currently available insurance at time of renewal. SFA is well respected in the industry and has provided plan review service for the City of Huntington Beach over the last 12 years. 8. Identify the risk the City in approving this waiver/modification: N/A 8/2/2011 epa ment Head Signature Date: APPROVALS Approvals must be obtained in the order listed on this form. Two approvals are required for a request to be granted. Approval qom the City Administrator's Office is only required if Risk Manageme the City Attorney' Office disagree. 16/ I Fi7k Management 9B Approved ❑ Denied ignature Date 2. City Attorney's Office �pproved ❑ Denie 4ig ature Date 3. City Administrator's Office ❑ Approved ❑ Denied Signature Date If approved, the completed waiver/modification request is to be submitted to the City Attorney's Office along with the contract for approval. Once the contract has been approved, this form is to be filed with the Risk Management Division of Human Resources Waiver Form rlRol l 10:54:00 AM ACURDM CERTIFICATE OF LIABILITY INSURANCE O ID 06/03/03/2011) 011 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. )RTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to tl4e terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Sara Cabral Insurance Office of America, Inc. PHONE FAX 1Atc�No,Ext)_.619.574.6220 /CC No)_619.574.6288 DBA IDA Insurance Services EMAIL 1775 Hancock Street, Ste. 180 PRODUCER CUSTOMER ID San Diego, CA 92110 --- ---— — ._. INSURER(S)AFFORDING COVERAGE NA IC# INSURED INSURER A: RLI Ins CID 13056A Scott Fazekas & Associates, Inc. INSURER : CNA Insurance Companies j 9 Corporate Park Drive INSURERC: Continental Casualty Co -120443 Irvine, CA 92606 INSURER D INSURER E: I INSURER F: COVERAGES CERTIFICATE NUMBER: 11/12 GL/AU/UM/WC/PL REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR � ADDL SUER POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER MM/DDIYYYY MM/DD/YYYY LIMITS GENERAL LIABILITY PSB0003027 06/05/2011 06/05/2012 EACH OCCURRENCE _$ 1,000,000 X"COMMERCIAL GENERAL LIABILITY bAMAGE TO RENTED $ ^- 300,000 ESE1 PREMISEa occurrence)_- __ _-_ CLAIMS-MADE LJ OCCUR MED EXP(Any one person) j $ 5,00 - _ i PERSONAL&ADV INJURY 1$ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER I PRODUCTS COMP/OP AGG $ _ 2,000,000 f I POLICY X E O LOC - -- $ TOMOBILE LIABILITY COMBINED SINGLE LIMIT P 7 06/ 5120 �O6/ 12 � $ � i I I (Ea accident) Included I ANY AUTO ; ALL OWNED AUTOS 0 0 FORM I BODILY INJURY(Per person) I$ PR D AS li I ---- -- --.. --- .. A : SCHEDULED AUTOS / �_ � i i BODILY INJURY(Per accident) $ ---+ RR,,rr DD,,,, I I PROPERTY DAMAGE X_I HIRED AUTOS O1V1D*�1 (Per accidenry $ �iuu��D� VVV -. - _-__I ` ; NON-OWNED AUTOS I I r t - ' ---- I 0610512011 .06 05120 EACH OCCURRENCE - 1,000,000 UMBRELLA LIAR OCCUR 1 A j EXCESS UAB I 1CLAIMS-MADE i AGGREGATE $ 1,000,000 1 - _ .R - -- ---- -- .._.._..- ..---......... _ DEDUCTIBLE I $ X _- RETENTION $ $ WORKERS COMPENSATION 403073166 06/05/2011 06/05/2012 X_ we srAru oT AND EMPLOYERS'LIABILITY TORY LIMITS. ANY PROPRIETOR/PARTNER/EXECUTIVE Y❑ N/A BEXCLUDED? I E.L.EACH ACCIDENT $ _ 1,000,000 OFFICER/MEMBER - - --- - -- (Mandatory in NH) I I E L DISEASE-EA EMPLOYEE $ 1,000,000 Dyes,describe under D I j E.L DISEASE-POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS below C Professional Liability MCA288352513106/05/2011 06/05/2012 $1,000,000 each claim $20,000 DEDUCTIBL $1,000,000 aggregate DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101,Additional Remarks Schedule,if more space is required) e: Inspection Services ity of Huntinton Beach, its agents, officers and employees are additional insured CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Huntington Beach AUTHORIZED REPRESENTATIVE Attn: Gerald Caraig 2000 Main Street Huntington Beach, CA 92648 lKelly Howell/CABRAS ©1988-2009 ACORD CORPORATION. All rights reserved. ACORD 25(2009/09) The ACORD name and logo are registered marks of ACORD ACORD, AGENCY CUSTOMER ID: . LOC#: ADDITIONAL REMARKS SCHEDULE Page of AGENCY NAMED INSURED I--prance Office of America, Inc. Scott Fazekas & Associates, Inc. P( CUMBER Irvine, CA 92606 CARRIER NAIC CODE EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORMTITLE: ACORD Certificate of Liability Insurance Garage Liability INSR ADD'L POLICY EFFECTIVE POLICY EXPIRATION LTR INSRD POLICY NUMBER DATE(MMIDD/YY) DATE(MM/DD/YY) LIMITS AUTO ONLY-EA ACCIDENT $ ANY AUTO EA ACC $ OTHER THAN AUTO ONLY AGG $ Automobile Liability INSR ADD'L POLICY EFFECTIVE POLICY EXPIRATION LTR INSRD POLICY NUMBER DATE(MM/DD/YY) DATE(MMIDD/YY) A Excess/Umbrella Liability INS'' `D'L POLICY EFFECTIVE POLICY EXPIRATION LT 'ID POLICY NUMBER DATE(MM/DDIYY) DATE(MM/DDIYY) LIMITS A $ Other Liability INSR POLICY EFFECTIVE POLICY EXPIRATION LTR POLICY NUMBER DATE(MMIDD/YY) DATE(MM/DD/YY) LIMITS C DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES er the attached endorsement. ACORD 101 (2008101) ©2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Policy Number: PSB0003027 RLI Insurance Company Named Insured: Scott Fazekas & Associates, Inc. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. RLIPack° FOR DESIGN PROFESSIONALS BLANKET ADDITIONAL INSURED ENDORSEMENT This endorsement modifies insurance provided under the following: BUSINESSOWNERS COVERAGE FORM-SECTION II — LIABILITY 1. C. WHO IS AN INSURED is amended to include as additional insured under this policy must apply on a an additional insured any person or organization that primary basis, or a primary and non-contributory you agree in a contract or agreement requiring basis, this insurance is primary to other insurance insurance to include as an additional insured on this that is available to such additional insured which policy, but only with respect to liability for "bodily covers such additional insured as a named insured, injury", "property damage" or "personal and and we will not share with that other insurance, advertising injury" caused in whole or in part by you provided that: or those acting on your behalf: a. The "bodily injury" or "property damage" for a. In the performance of your ongoing operations; which coverage is sought occurs after you have b. In connection with premises owned by or rented entered into that contract or agreement, or to you; or b. The "personal and advertising injury" for which c. In connection with "your work" and included coverage is sought arises out of an offense within the "product-completed operations committed after you have entered into that hazard". contract or agreement. 2. The insurance provided to the additional insured by 4. The following is added to SECTION III K. 2. this endorsement is limited as follows: Transfer of Rights of Recovery Against Others to Us — COMMON POLICY CONDITIONS (BUT a. This insurance does not apply on any basis to APPLICABLE TO ONLY TO SECTION II — any person or organization for which coverage LIABILITY) as an additional insured specifically is added by We waive any rights of recovery we may have another endorsement to this policy. against any person or organization because of b. This insurance does not apply to the rendering payments we make for "bodily injury", "property of or failure to render any "professional damage" or "personal and advertising injury" arising services". out of "your work" performed by you, or on your c. This endorsement does not increase any of the behalf, under a contract or agreement with that person or organization. We waive these rights only limits of insurance stated in D. Liability And where you have agreed to do so as part of a Medical Expenses Limits of Insurance. contract or agreement with such person or 3. The following is added to SECTION III H.2. Other organization entered into by you before the "bodily Insurance — COMMON POLICY CONDITIONS injury" or"property damage" occurs, or the"personal (BUT APPLICABLE ONLY TO SECTION II — and advertising injury"offense is committed. LIABILITY) However, if you specifically agree in a contract or agreement that the insurance provided to an ALL OTHER TERMS AND CONDITIONS OF THIS POLICY REMAIN UNCHANGED. PPB 304 06 10 Page 1 of 1 AC®R®M .CERTIFICATE OF LIABILITY INSURANCE DATE 06/03/D2011) 06/03/2011 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. )RTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to tiro;terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Sara Cabral NAME: Insurance Office of America, Inc. PHONE _ 619.574.6220 FAx 619.574.6288 (A/C,No,Ext): L.(A/C.N4)_---- ----------.._._._..-. DBA IDA Insurance Services E-MAIL ADDRESS: 1775 Hancock Street, Ste. 180 PRODUCER CUSTOMER ID.#: San Diego, CA 92110 INSURER(S)AFFORDING COVERAGE NAIC# INSURED INSURER A: RLI Ins Co .13056A Scott Fazekas & Associates, Inc. - — —I- -- INSURER: CNA Insurance Companies 9 Corporate Park Drive INSURER : Continental Casualty Co 20443 Irvine, CA 92606 INSURER D: INSURER E INSURER F COVERAGES CERTIFICATE NUMBER: 11/12 GL/AU/UM/WC/PL REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. -- —--- - - ILTR TYPE OF INSURANCE I :bDLINSR -UBRWVD I i POLICY EFF- POLICY EXP..; LIMITS lTR INSR WVD POLICY NUMBER ' MMIDD/YYYY MMIDD/YYYY ' GENERAL LIABILITY PSB0003027j 06/0512011 06105120121 EACH OCCURRENCE ' $ 1,000,000 X COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED $ 30O 000 _ � ! PREMISES(Ea.occurrence)._—.r_ _+_.__... 1 CLAIMS-MADE n OCCUR MED EXP(Any one person) $ 5,000 A - PERSONAL&ADV INJURY $ 1,000,000 -I --_ 'I GENERAL AGGREGATE $ 2,000,000 1 GENT AGGREGATE LIMIT APPLIES PER I PRODUCTS-COMP/OP AGG $ 2,000,000 ! POLICY! X 1 JE --__) LOC $ TOMOBILE LIABILITY COMBINED SINGLE LIMIT $ PSB0003027 06/05/2011 1 06/05/2012; i (Ea accident) Included ANY AUTO - � BODILY INJURY(Per person)- $ ALL WED AUTOS A SCH6DUN ED AUTOS BODILY INJURY(Per accident) I- I PROPERTY DAMAGE X. HIRED AUTOS (Per accident) $ -- -.. X NON-OWNED AUTOS 1 ._--�.$ ''I I UMBRELLA LIAB 06/05/2012 EACH OCCURRENCE $ 1,000,000 f EXCESS LIAB A j HOCCUR PSE0001119 0610512011 AGGREGATE $ _-1----- 00 CLAIMS MADE __-..._ _.. DEDUCTIBLE j I $ X RETENTION $ I $ WORKERS OFF CE EMPLOYERS' LIABILIT'EXCLUODED� Y/N ry I p 0610512012 X �.ORY L MITS I_ DOER j, B ANY PROPRIETOR/PARTNERIEXECUTIVE E L EACH ACCIDENT $ 1,000,000 i 40 73 6 06/05/201 (Mandatory in NH) I j E L.DISEASE EA EMPLOYEE $ _ 1,000,000 ___ __ If yes,describe under - � DESCRIPTION OF OPERATIONS below i EL DISEASE-POLICY LIMIT ' $ 11000,000 CProfessional Liability MCA288352513106/0512011 06/05/2012 $1,000,000 each claim $20,000 DEDUCTIBLE; $1,000,000 aggregate DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (Attach ACORD 101,Additional Remarks Schedule,if more space is required) e: Building safety plan check services ity of Huntinton Beach, its agents, officers and employees are additional insured CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Huntington Beach Attn• Gerald Caraig AUTHORIZED REPRESENTATIVE 2000 Main Street Huntington Beach, CA 92648 lKelly Howell/CABRAS ©1988-2009 ACORD CORPORATION. All rights reserved. ACORD 25(2009109) The ACORD name and logo are registered marks of ACORD A COR AGENCY CUSTOMER ID: LOC#: ADDITIONAL REMARKS SCHEDULE Page of AGENCY NAMED INSURED I—Arance Office of America, Inc. Scott Fazekas & Associates, Inc. P/ CUMBER Irvine, CA 92606 CARRIER NAIC CODE EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: ACORD Certificate of Liability Insurance Garage Liability INSR ADD'L POLICY EFFECTIVE POLICY EXPIRATION LTR INSRD POLICY NUMBER DATE(MM/DD/YY) DATE(MM/DDIYY) LIMITS AUTO ONLY-EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC $ AUTO ONLY AGG $ Automobile Liability INSR ADD'L POLICY EFFECTIVE POLICY EXPIRATION LTR INSRD POLICY NUMBER DATE(MMIDDIYY) DATE(MM/DD/YY) A Excess/Umbrella Liability INS' O'L POLICY EFFECTIVE POLICY EXPIRATION L7 7D POLICY NUMBER DATE(MM/DDIYY) DATE(MMIDDIYY) LIMITS A $ Other Liability INSR POLICY EFFECTIVE POLICY EXPIRATION LTR POLICY NUMBER DATE(MM/DDIYY) DATE(MMIDDIYY) LIMITS C DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES er the attached endorsement. ACORD 101 (2008/01) ©2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Policy Number: PSB0003027 RLI Insurance Company Named Insured: Scott Fazekas &Associates, Inc. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. RLIPack° FOR DESIGN PROFESSIONALS BLANKET ADDITIONAL INSURED ENDORSEMENT This endorsement modifies insurance provided under the following. BUSINESSOWNERS COVERAGE FORM- SECTION II— LIABILITY 1. C. WHO IS AN INSURED is amended to include as additional insured under this policy must apply on a an additional insured any person or organization that primary basis, or a primary and non-contributory you agree in a contract or agreement requiring basis, this insurance is primary to other insurance insurance to include as an additional insured on this that is available to such additional insured which policy, but only with respect to liability for "bodily covers such additional insured as a named insured, injury", "property damage" or "personal and and we will not share with that other insurance, advertising injury" caused in whole or in part by you provided that: or those acting on your behalf: a. The "bodily injury" or "property damage" for a. In the performance of your ongoing operations, which coverage is sought occurs after you have b. In connection with premises owned by or rented entered into that contract or agreement; or to you; or b. The "personal and advertising injury" for which c. In connection with "your work" and included coverage is sought arises out of an offense within the "product-completed operations committed after you have entered into that hazard". contract or agreement. 2. The insurance provided to the additional insured by 4. The following is added to SECTION III K. 2. this endorsement is limited as follows: Transfer of Rights of Recovery Against Others to Us — COMMON POLICY CONDITIONS (BUT a. This insurance does not apply on any basis to APPLICABLE TO ONLY TO SECTION II — any person or organization for which coverage LIABILITY) as an additional insured specifically is added by We waive any rights of recovery we may have another endorsement to this policy. against any person or organization because of b. This insurance does not apply to the rendering payments we make for "bodily injury", "property of or failure to render any "professional damage" or "personal and advertising injury" arising services". out of "your work" performed by you, or on your behalf, under a contract or agreement with that c. This endorsement does not increase any of the person or organization. We waive these rights only limits of insurance stated in D. Liability And where you have agreed to do so as part of a Medical Expenses Limits of Insurance. contract or agreement with such person or 3. The following is added to SECTION III H.2. Other organization entered into by you before the "bodily Insurance — COMMON POLICY CONDITIONS injury" or"property damage" occurs, or the "personal (BUT APPLICABLE ONLY TO SECTION II — and advertising injury" offense is committed. LIABILITY) However, if you specifically agree in a contract or agreement that the insurance provided to an ALL OTHER TERMS AND CONDITIONS OF THIS POLICY REMAIN UNCHANGED. PPB 304 06 10 Page 1 of 1 AC®RDTM CERTIFICATE OF LIABILITY INSURANCE DATE 07/27/2011 07/27/2011 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the pollcy(les)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In Ileu of such endorsement(s). PRODUCER CONTACT NAME: All Smith Insurance Office of America, Inc. PAH�OtN E : (619)574-6220 F"XNe: (619)574-6288 DBA IDA Insurance Services E-MAL ADINtESS: 1775 Hancock Street, Ste. 180 CUSTOMERID a: _ San Diego, CA 92110 INSURERS)AFFORDING COVERAGE NAIC a INSURED INSURER A: RLI Insurance Company Scott Fazekas & Associates, Inc. w3URERB: CNA Insurance Company 9 Corporate Park Drive INSURERC: Continental Casualty Company Irvine, CA 92606 INSURERD: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 11/12 All Lines-PL $0 ded REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDMON OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. AUUL LTR TYPE OF INSURANCE INSR POLICY EFF POLICY EXP WVD POLICY NUMBER MMIO MMI00 LIMITS GENERAL LIABILITY PSB000302 06/0512011 06/05/2012 EACH OCCURRENCE $ 1,000,0DAMAGE X COMMERCIAL GENERAL.LIABILITY 0 NTED $ 30O O PREMISES(Ea occurrence r CLAIMS-MADE a OCCUR NEC)EXP(Any one person( $ 5,0()( A PERSONAL&ADV INJURY $ 1,000,00( GENERAL AGGREGATE $ 2,000,00( GEHL AGGREGATE LIMIT APPLIES PER' PRODUCTS-COMPIOP AGG $ 2 000,OO POLICY f-j-1 PRC LOC $ AUTOMOBILE LIABILITY PSB00030Z 06/05/2011 06/05/2012 COMBINED SINGLE LIMIT (Ea accident) $ Included PNYAU O AS FQ BODILY INJURY(Per person) $ ALL OWNED AUTOS BODILY INJURY(Per accident) $ A SCHEDULED AUTOS }�' X HIRED AUTOS F R CGR�,City t Y I (Per accident) $ X NON-OWNED AUTOS C $ UMBRELLA LIAB X OCCUR PSE000111 06/05/2011 0610512012 EACH OCCURRENCE $ 1,000,000 A EXCESS LIAU CLAIMS-MADE AGGREGATL $ 1,000,O DEDUCTIBLE $ X RETENTION $ C $ WORKERS COMPENSATION 40307316 06/05/2011 06/05/2012 X TORY L M ER AND EMPLOYERS'LIAWLITY ANY PROPRIETOR/PARTN YIN Et EACH ACCIDENT $ 1.000,00 B OFFICERAEMBE DE NIA (M E.L.DISEASE-EA EMPLOYEE $ 1,000,000 It s cribs under E.L-DISEASE-POLICY LIMIT $ 1,000,000 U RPTION OF OPERATIONS below ro essiona Li i ity MCA2883525130610512011 06/05/2012 $1,000,000 Each Claim _ DED. $10,00 1 1 $1,000,000 Aggregate DESCRIPTION OF OPERATIONS LOCATIONS 1 VEHICL ACORD 701,Additional Remarks Schedule,If more space Is required) e: Inspection Servic ity of Huntin each, its agents, officers and employees are additional insured er ached endorsement. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Huntington Beach Mr Ross Cranmer AUTHORIZED REPRESENTATIVE 2000 Main Street Hu tington Beach, CA 92648 Kelly Howell CABRAS B 1988-2009 ACORD CORPORATION. All rights reserved. ACORD 25(2009109) The ACORD name and logo are registered marks of ACORD CITY OF HUNTINGTON BEACH P� Professional Service Approval Form PART Date: 7/11/2011 Project Manager Name: Debra Gilbert Requested by Name if different from Project Manager: Michele Diaz Department: Planning and Building PARTS I OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORMA MUST BE COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED BY THE CITY MANAGER, FOR APPROVAL, BEFORE PROCEEDING WITH THE SOLICITATION OR CONTRACT PROCESS. PART/MUST BE FILED WITH ALL APPROVED CONTRACTS. 1) Briefly provide the purpose for the agreement: Off site plan checking services 2) Estimated cost of the services being sought: $ 40,000 3) Are sufficient funds available to fund this contract? ® Yes ❑ No If no, please explain: 4) Is this contract generally described on the list of professional service contracts approved by the City Council? If the answer to this question is "No," the contract will require approval from the City Council.) ® Yes ❑ No 5) Amount, Business Unit (8 digits) and Object!Code (5 digits) where funds are budgeted: / 10060501.69365 $ 25,000 �Y Wo f N 10060501.69365 $ 15,000 6) Check below how the services will be obtained: ® A Bid sox tation process in accordance to the MC 3.03.060 procedures will be conducted. ❑ MC 3. 8(b) 7Other Interagency Agreement procedure will be utilized. ❑ MC 3 .08— `ontract Limits of$30,000 or less exempt procedure will be utilized. 7//-,,-? / I � .Ortment ead Signature Dw4te irector of Finance's Signature Da -7 !� Dep ty City Manager's Signature bate APPROVED PO I ED ❑ �Ilit anager's Signature IDate RECEIVED JUL 14 2011 CITY OF HUNTINGTON BEACH Professional Service Approval Form PART II Date: 8/3/2011 Project Manager: Debra Gilbert Requested by Name if different from Project Manager: Department: Planning and Building PARTS I & II OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED FOR APPROVAL. PART I & H MUST BE FILED WITH ALL APPROVED CONTRACTS. 1) Name of consultant: Scott Fazekas &Associates, Inc. 2) Contract Number: PLN 011 020 00 (Contract numbers are obtained through Finance Administration x 5630) 3) Amount of this contract: $ 40,000 4) Is this contract less than $50,000? ® Yes ❑ No 5) Does this contract fall within $50,000 and $100,000? ❑ Yes 0 No 6) Is this contract over $100,000? ❑ Yes ® No (Note: Contracts requiring City Council Approval need to be signed by the Mayor and City Clerk. Make sure the appropriate signature page is attached to the contract.) 7) Were formal written proposals requested from at least three available qualified consultants? ® Yes ❑ No 8) Attach a list of consultants from whom proposals were requested (including a contact telephone number.) 9). Attach Exhibit A, which describes the proposed scope of work. 10) Attach Exhibit B, which describes the payment terms of the contract. n Director of Finance or designee) Signature Date Contract # PLN 01101200 List of Solicited Vendors - Plan Cheching Services Buster School, CBO Charles Abbott Associates Inc. 27401 Los Altos #220 Mission Viejo, CA 92691-6316 (949) 367-2850 Scott Fazekas Scott Fazekas & Associates 9 Corporate Park#200 Irvine, CA 92606-5173 (949) 475-2901 Khoa Duong, P.E. CSC Consultants, Inc. 801 Park Center Drive, #230 Santa Ana, CA 92706 (714) 888-1070 � w May 17,2011 Scott Hess,AICP Director of Planning and Building City of Huntington Beach 2000 Main Street 3rd Floor Huntington Beach, CA 92648 Re: Proposal for Onsite Building Plan Check Engineer and As Weeded Offsite Plan Check Services Dear Mr. Hess, CSG Consultants, Inc. is pleased to present this proposal to provide an Onsite Building Plan Check Engineer Services and As Needed Offsite Plan Check Services to the City of Huntington Beach. Scope of Services CSG will provide an onsite Building Plan Check Engineer and As Needed Offsite Plan Check Services for the City of Huntington Beach. CSG's plan review staff will review plans for compliance with all policy and model codes adopted by the State. All documents will be carefully reviewed for compliance with building codes,fire codes, energy conservation standards, State Accessibility regulations, and local ordinances. Proposed Staff&Availability Khoa Duong, P.E.—Senior Plan Check Engineer Ritchie Kato, S.E.—Senior Plan Check Engineer Fees Plan Check Engineer $75.00 per hour Senior Plan Check Engineer $85.00 per hour CSG's plan review staff will provide as needed offsite plan review services at the following rate: Plan Review 60% of the City's Plan Check Fee We look forward to providing these services to the City of Huntington Beach. Should you have any questio s regarding this proposal please contact me directly at 714-872-6123. Sincerer, Khoa Duong, P.E. Building Department Manager,Southern California 801 Park Center Drive,#230,Santa Ana,CA 92705 Phone:714-568-1010;Fax:714-568-1028 Email:csgstaff@csgengr.com;Online at www.csgwebsite.com