HomeMy WebLinkAboutSCOTT FAZEKAS ASSOCIATES, INC (SFA, INC.) - Professional Services Contract for Staffing Services - Building & Safety Department 11-1-99 - 1999-11-01 %9 (anmCA
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Council/Agency Meeting Held: I oo'/a
:D ff rred/Continued to:
Approve Cl Conditionally Approved ❑ DeniedOe?b!y y Clerk's Signature
Council Meeting Date: 11/1/99 Department ID Number: BD99-04
CITY OF HUNTINGTON BEACH
REQUEST FOR COUNCIL ACTION -
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
SUBMITTED BY: RAY SILVER, City Administratorl'*O— Az
PREPARED BY: ROSS CRANMER, Director of Building & Safety 's D '�
y
SUBJECT: APPROVE TWO PROFESSIONAL SERVICE CONTRACTSiWlpl
SFA, INC. TO PROVIDE PROFESSIONAL PLAN REVIEW
SERVICES AND STAFFING SERVICES
Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachments)
Statement of Issue:
Transmitted for City Council's consideration is a .request to enter into two Professional
Services Contracts with SFA, Inc. to provide both professional plan review and staffing
services.
Funding Source:
The funding source is the 1999/00 and 2000/01 two-year budget for the Department of
Building and Safety line item under contract services E-AA-BD-235-390 for $350,000 and E-
AA-BD-236-390 for$57,000.
Recommended Action:
Motion to:
1. "Approve two Professional Services Contracts for Staffing Services and Plan Review
Services for fiscal years 1999/00 and 2000/01 not to exceed $407,000 per year, as
prepared by the City Attorney, between the City and SFA Inc., and authorize the Mayor
and City Clerk to sign."
2. "Approve the modifications to both contracts to the insurance requirements as
recommended by the Settlement Committee."
,t6
REQUEST FOR COUNCIL ACTION
MEETING DATE: 11/1199 DEPARTMENT ID NUMBER: BD99-04
Alternative Action[s):
The City Council may make the following motion:
1. "Deny the Professional Services Contracts between the City and SFA, Inc."
2. "Continue the item and direct staff accordingly."
Analysis:
The Building and Safety Department staffs the building counter, performs health and safety
plan reviews and provides customer friendly inspection services for our community. The
applicants who submit projects to the City pay fees for these services and expect reasonable
service levels. The demand for these services varies due to the fluctuations in construction
activity.
The ability of the Building and Safety Department to provide counter, plan review and
inspection services continue to be hampered by the substantial increase in construction
activity. This increase in activity is primarily due to new residential construction in the Holly
Seacliff development area and large commercial projects in remaining open areas. We have
been utilizing contract services to satisfy the increase in demand for both plan review and
staffing services.
SFA, Inc. is well respected in the industry and continues to provide exceptional services for
the City of Huntington Beach. SFA also works exclusively for government agencies thus
they avoid having any conflict of interest with private developers.
As in the past, the cost for providing the plan review services is calculated as a percentage
of the fees we collect. The percentages that most firms' charge varies from 49% to 60% of
the building permit fee, Attachment No. 3 summarizes the three (3) proposals for this
service and SFA is the least expensive of the three firms.
In contrast to plan review, our other service needs cannot be provided away from City Hall.
As noted we continue to utilize SFA, Inc., to provide leased staff in City Hall to perform
counter, inspection and miscellaneous services. This service is cost effective since the
hourly rates are substantially lower than contract professional services and the City is not
obligated to maintain peak staffing when the construction activity declines.
Environmental Status: NA
BD99-04 -2- 10118/99 4:40 PM
a' 3
REQUEST FOR COUNCIL ACTION
MEETING DATE: 1111/99 DEPARTMENT ID NUMBER: B099-04
AttachmegU:
City Clerk's
Page Number No. Description
1. Contract with SFA, Inc. for Plan Review Services
2. Contract with SFA, Inc. for Staffing Services
3. Summary of Proposals for Plan Review Services.
4. Current Approved Insurance Certificates.
5. Settlement Committee Waivers
RCA Author: Debra Gilbert
BD99.04 -3- 10/18199 4:34 PM
CITY OF HUNTINGTON BEACH
2000 MAIN STREET CALIFORNIA 92646
OFFICE OF THE CITY CLERK
CONNIE BROCKWAY
CRY CLERK
LETTER OF TR.ANSI-IITTAL OF ITEM APPROVED BY THE CITY COUNCIL/
REDEVELOPNIENT AGENCY OF THE CITY OF HUIN'MGTON'BEACH
DATE: Alas'" gL. , J 99
` ATTENTION:{�L.
TO: zed s
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DEPARTMENT:
scree "�
D REGARDING6/Sr� �GL � _P!k/✓
City,State,Zip(
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See Attached Action Agenda Item Date of Approval
Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item.
Remarks:
Conroe Brockway
City Clerk
Attachments: Action Agenda Page Agreement Bonds Insurance
RCA Deed Other.
CC: r�
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N Dep ent RC i Agree�ea� Insurance / Other
Name Dcpwmcnt RCA Agreement Insurance Other
Name Department RCA Agreement Insurance Other
Name Department RCA Agreement Insurance_ Other
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Risk Management Dept. Insurance
Received by Name - Company Name-Date
G:Fallowuplcat•erlu
(Telephone:714-536-5227)
ATTACHMENT
1
PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
SCOTT FAZEKAS ASSOCIATES, INC.
FOR PLAN REVIEW SERVICES
THIS AGREEMENT is made and entered into this A4 day of
1999, by and between the City of Huntington Beach, a municipal corporation of the State of
California, hereinafter referred to as "CITY," and Scott Fazekas Associates, Inc., a California
corporation, hereinafter referred to as "CONSULTANT."
WHEREAS, CITY desires to employ the services of a consultant to provide plan review
services involving ministerial code review for proposed building construction plans; and
CITY desires to implement a high level of professional and technical plan review
services at a cost less than the fees paid by the permit applicants; and
CITY wishes to avoid conflict of interest problems by contracting with a corporation that
performs no work for the private sector and provides services exclusively to government entities;
and
CITY wishes to contract with a firm presently successfully providing plan review
services to government agencies; and
CONSULTANT's plan review engineers, supervisors and managers are all highly
credentialed engineers with many years of regulatory plan review experience; and
CONSULTANT is willing to enter into a contract with the CITY to provide plan review
services to the CITY in accordance with this contract; and
Pursuant to documentation on file in the office of the City Clerk, the provisions of
Huntington Beach Municipal Code Chapter 3.03 relating to procurement of professional service
contracts has been complied with; and
CONSULTANT has been selected to perform said services,
NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows:
1. DESIGNATION OF CONTRACTOR
CONSULTANT hereby agrees to provide professional services for the review of
proposed building plans for conformance to regulations contained in the state mandated building,
plumbing, mechanical and electrical codes, as those codes are adopted by the CITY; to perform
additional work when requested by CITY; and to perform all of the above described work in
accordance with the terms and conditions hereinafter set forth, when requested by the Building
Official or his designated representative.
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2. CONFLICT OF INTEREST
CONSULTANT expressly affirms that it nor any of its officers or directors will
perform work or provide services to entities other than government entities during the time this
Agreement is in force in order to insure the CITY that the CONSULTANT will not have a
conflict of interest in discharging the work covered by this Agreement.
3. WORK TO BE PERFORMED BY CONSULTANT AND
COMPENSATION
A. Plan Review Services Scope of Work. CONSULTANT shall:
1. Perform traditional preliminary plan review consultations in its
main office by meetings or by telephone.
2. Perform traditional initial plan review of submitted plans to
determine compliance with certain uniform codes as adopted by
CITY, including:
Uniform Building Code
Uniform Plumbing Code
Uniform Mechanical Code
National Electrical Code
California State, Title 24 (Energy Conservation; and
Disabled Access)
Noise Attenuation and local requirements
Federal Flood Plain Regulations (FEMA)
3. Provide the applicant's designee and the CITY a list of items
needing clarification or change to achieve conformance with the
above regulations.
4. Perform all necessary liaison with the applicant's designee, by
telephone, fax, mail or meeting in its main office, and perform all
necessary rechecks to achieve conformance to the regulations.
5. Perform all necessary liaison with the Building Official or his
designee, by mail, telephone, fax or its main office, to insure
compliance with the Uniform Administrative Code (UAC) U.B.C.
Sections 105 and 106 and to insure compliance with local policy
interpretations.
6. Perform plan reviews of revisions to plans that have previously
been approved for permit issuance.
7. Perform extra work when requested in writing by CITY.
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8. Attend meetings related to proposed building projects at the
request of the Building Official at locations other than its office.
B. Compensation for Plan Review Services
1. Compensation for each plan reviewed pursuant to this Agreement
shall be 49% of the building permit fee calculated per Table 3A of
the 1991 Uniform Administrative Code for each building plan
checked. The construction valuation shall be based on the most
recent valuation multiplier published by the International
Conference of Building Officials in Building Standards or on the
architect's estimated construction cost, or on the Building
Official's cost estimate. The value shall include a proposed
construction as defined in Uniform Administrative Code
Section 304.
Plan check fee for repetitive identical buildings shall be 49% of the
building permit fee as noted above for the first, or basic building,
and 14% of the building permit fee for each additional building.
The single fee includes all rechecks, plan check conferences at
CONSULTANT's office, reviewing plans that are initially found
to be incomplete and for the transmitting of plans back to the
jurisdiction.
The minimum CONSULTANT fee for any proposed project plan
review shall be one hundred dollars ($100.00).
2. Compensation for plan reviews of reviews to plans that have
previously been approved for permit issuance, pursuant to Section
3(a)(6) of this Agreement, shall be calculated pursuant to Section
3(b)(1) of this Agreement or shall be 575.00 per hour. The method
of calculating compensation for each such plan reviewed shall be
as agreed to in writing by the Building Official and
CONSULTANT.
3. Compensation for extra work performed pursuant to
Section 3(A)(7) of this Agreement shall be $75.00 per hour.
4. WORK TO BE PERFORMED BY THE CITY
The CITY shall perform the following work:
A. Arrange and pay the cost of shipping one set of plans and documents to
the CONSULTANT's office.
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B. Obtain from the applicant, at the time of the project submittal, the
necessary items to allow plan review to be completed in the shortest
overall time frame. Necessary items include, but are not limited to,
complete plans, construction specifications, soil reports, Title 24 energy
calculations, structural calculations, the name and address and telephone
number of the-applicant's designated contact person and similar items that
may be unique to a particular project.
C. Provide the valuation for the proposed construction or instruct the
CONSULTANT to calculate the valuation in accordance with
Section 3(B)(1) of this Agreement.
D. Provide the CONSULTANT with copies of any CITY ordinances that
modify the regulations listed in Section 3(A)(2) of this Agreement.
E. Collect sufficient plan check fees or deposits from project applicants to
ensure the CITY will not suffer a loss if the applicant decides to abandon
the permit process after the CONSULTANT has completed this initial
plan check.
5. EXTRA WORK
The CONSULTANT shall not perform extra work without verbal or written
authorization from the Building Official or his designated representative.
6. SERVICE LEVEL GOALS
The CONSULTANT agrees to provide adequate resources to achieve the
following service delivery goals for timely performance of the work over which the
CONSULTANT has decision authority:
ITEM SERVICE GOAL
A. Buildings less than four stories and A. Complete initial plan review in less
of normal complexity. than twelve (12) work days.
B. Buildings four or more stories in height B. Complete initial plan review in less
or of unusual complexity. than fifteen (15) work days or as agreed
by the CITY's Building Official and
Contractor.
C. Residential and minor building C. Complete initial plan review in less
projects. than eight (8)work days.
Service level goals are subject to modification upon mutual agreement of CONSULTANT and
CITY.
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7. WORK DAY DEFINITION
For the purpose of measuring performance, the work days specified in Section 6
of this Agreement exclude the day plans were received and include the day a plan review has
been completed. Work days do not include Saturdays, Sundays, or CITY holidays.
8. METHOD OF PAYMENT
CONSULTANT shall submit after the first-work day of each month the invoice
for initial plan reviews performed during the prior month. Payment of approved items on the
invoice shall be mailed to the CONSULTANT within thirty(30) days-after the-date the invoice
was submitted. Payments not made within the above time frame shall, when paid, be increased
one and one-half percent per month, or portion of a month, for each month the payment was
delayed. Any disputed invoices shall be brought to CONSULTANT's attention within ten (10)
days of receipt.
9. PERFORMANCE DOCUMENTATION
CONSULTANT shall note on the plan review correspondence to the CITY:
A. The day of the week and the date the plans were received;
B. The day of the week and the date the initial plan review was completed;
C. The day of the week and the date the applicant's designee was notified
that the initial plan review was completed; and
D. The calculated number of work days to complete the initial plan review. ;
10. NON-ASSIGNABILITY
This Agreement is for the professional services of CONSULTANT and is non-
assignable without the prior written consent of the CITY.
11. FINAL DECISION AUTHORITY
The CITY's Building Official shall have final decision authority over the results
of the plan review by the CONSULTANT and all work performed by the CONSULTANT shall
be to the satisfaction of the Building Official.
In instances where the permit applicant takes exception to the CONSULTANT's
interpretation of the regulations, the Building Official shall render a final decision utilizing, if
deemed appropriate, the resources of the City Attorney and/or the Board of Appeals.
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RLS 99-618
12. TER'NIINATION
Either party may terminate this Agreement, with or without cause, by providing
thirty(30) days written notice to the other party.
13. NOTICES
Any notice or special instructions required to be given in writing under this
Agreement shall be given either by personal delivery to CONSULTANT's agent (as designated
in Section 1 hereinabove) or to CITY's Director of Building & Safety as the situation shall
warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same
in the United States Postal Service, addressed as follows:
TO CITY TO CONSULTANT
Ross Cranmer Scott Fazekas and Associates, Inc.
Director of Building& Safety 30 Corporate Park, Suite 107
City of Huntington Beach Irvine, CA 92606
2000 Main Street, 3rd Floor
Huntington Beach, CA 92648
14. IMMIGRATION
CONSULTANT shall be responsible for full compliance with the immigration
and naturalization laws of the United States and shall, in particular, comply with the provisions
of the United States Code regarding employment verification.
15. LEGAL SERVICES SUBCONTRACTING PROHIBITED
CONSULTANT and CITY agree that CITY is not liable for payment of any
subcontractor work involving legal services, and that such legal services are expressly outside
the scope of services contemplated hereunder. CONSULTANT understands that pursuant to
Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for
CITY; and CITY shall not be liable for payment of any legal services expenses incurred by
CONSULTANT.
16. HOLD HARMLESS
CONSULTANT shall protect, defend, indemnify and save and hold harmless
CITY, its officers, officials, and employees, and agents from and against any and all liability,
loss, damage, expenses, costs (including without limitation, costs and fees of litigation of every
nature) arising out of or in connection with CONSULTANT's negligent performance of this
AGREEMENT or its failure to comply with any of its obligations contained in this
AGREEMENT by CONSULTANT, its officers, agents or employees except such loss or damage
which was caused by the negligence or willful misconduct of CITY.
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RLS 99-61 S
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17. WORKERS' COMPENSATION INSURANCE
Pursuant to California Labor Code Section 1861, CONSULTANT acknowledges
awareness of Section 3700 et seq. of said Code, which requires every employer to be insured
against liability for workers' compensation; CONSULTANT covenants that it will comply with
such provisions prior to commencing performance of the work hereunder.
CONSULTANT shall maintain workers' compensation insurance in an amount of
not less than One Hundred Thousand Dollars (S100,000)bodily injury by accident, each
occurrence, One Hundred Thousand Dollars ($100,000)bodily injury by disease, each employee,
Two Hundred Fifty Thousand Dollars ($250,000) bodily injury by disease, policy limit.
CONSULTANT shall require all subcontractors to provide such workers'
compensation insurance for all of the subcontractors' employees. CONSULTANT shall furnish
to CITY a certificate of waiver of subrogation under the terms of the workers' compensation
insurance and CONSULTANT shall similarly require all subcontractors to waive subrogation.
18. GENERAL LIABILITY INSURANCE
In addition to the workers' compensation insurance and CONSULTANT's
covenant to indemnify CITY, CONSULTANT shall obtain and furnish to CITY, a policy of
general public liability insurance, including motor vehicle coverage covering the PROJECT.
Said policy shall indemnify CONSULTANT, its officers, agents and employees, while acting
within the scope of their duties, against any and all-claims arising out of or in connection with
the PROJECT, and shall provide coverage in not less than the following amount: combined
single limit bodily injury and property damage, including products/completed operations liability
and blanket contractual liability, of$1,000,000 per occurrence. If coverage is provided under a
form which includes a designated general aggregate limit, the aggregate limit must be no less
than $1,000,000 for this PROJECT. Said policy shall name CITY, its agents, its officers,
employees and volunteers as Additional Insureds, and shall specifically provide that any other
insurance coverage which may be applicable to the PROJECT shall be deemed excess coverage
and that CONSULTANT's insurance shall be primary.
Under no circumstances shall the above-mentioned insurance contain a self-
insured retention, or a"deductible"or any other similar form of limitation on the required
coverage.
19. PROFESSIONAL LIABILITY INSURANCE
CONSULTANT shall furnish a professional liability insurance policy covering
the work performed by it hereunder. Said policy shall provide coverage for CONSULTANT's
professional liability in an amount not less than S1,000,000 per occurrence and in the aggregate.
A claims-made policy shall be acceptable if the policy further provides that:
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RLS 99-618
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A. The policy retroactive date coincides with or precedes the professional
services contractor's start of work (including subsequent policies
purchased as renewals or replacements).
B. CONSULTANT will make every effort to maintain similar insurance
during the required extended period of coverage following project
completion, including the requirement of adding all additional insureds.
C. If insurance is terminated for any reason, CONSULTANT agrees to
purchase an extended reporting provision of at least-two (2) years-to report
claims arising from work performed in connection with this
AGREEMENT.
D. The reporting of circumstances or incidents that might give rise to future
claims.
20. CERTIFICATES OF INSURANCE
Prior to commencing performance of the work hereunder, CONSULTANT shall
furnish to-CITY certificates of insurance subject to approval of the-City Attorney evidencing the
foregoing insurance coverages as required by this AGREEMENT; said certificates shall:
A. provide the name and policy number of each carrier and policy;
B. shall state that the policy is currently in force; and
C. shall promise that such policies shall not be suspended, voided or canceled
by either party, reduced in coverage or in limits except after thirty(30)
days prior written notice; however, ten (10) days prior written notice in the
event of cancellation for nonpayment of premium.
CONSULTANT shall maintain the foregoing insurance coverages in force until
the work under this AGREEMENT is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverages shall not derogate
from the provisions for indemnification of CITY by CONSULTANT under the AGREEMENT.
CITY or its representative shall at all times have the right to demand the original or a copy of all
said policies of insurance. CONSULTANT shall pay, in a prompt and timely manner, the
premiums on all insurance hereinabove required.
21. INDEPENDENT CONTRACTOR
CONSULTANT is, and shall be, acting at all times in the performance of this
AGREEMENT as an independent contractor. CONSULTANT shall secure at its expense, and
be responsible for any and all payment of all taxes, social security, state disability insurance
compensation, unemployment compensation and other payroll deductions for CONSULTANT
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and its officers, agents and employees and all business licenses, if any, in connection with the
services to be performed hereunder.
22. COPYRIGHTS/PATENTS
CITY shall own all.rights to any patent or copyright on any work item or material
produced as a result of this Agreement.
23. CITY EMPLOYEES AND OFFICIALS
CONSULTANT shall employ no CITY official nor any regular CITY-employee
in the-work performed pursuant to this Agreement. No officers or employee of CITY-shall have
any-financial interest in this Agreement in-violation of the applicable provisions�ofthe California
Government Code.
24. ATTORNEYS FEES
In the event suit is.brought.by-either party to enforce the terms and provisions of
this Agreement or to secure the performance hereof, eachzparty shall bear its own attorney's,fees.
REST OF PAGE NOT USED
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0
25. ENTIRETY
The foregoing sets forth the entire Agreement between the parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by and through their authorized offices the day, month and year first above written.
CONSULTANT: CITY OF HUNTINGTON BEACH, a
SCOTT FAZEKAS AND ASSOCIATES municipal corporation of the State of
a California corporation California
By:
Mayor
print name
ITS: (circle one)Chairman reside Vice President
ATTEST:
AND � -
�ir.,rr�G
By: City Clerk
print name APPROVED AS TO FORM:
ITS: (circle ogre)Secretary hief Financial Officer: sst.
Secretary-Treasurer r
� City Attorney
0.REVIEWED AND APPROVED: INITIA�Fo AI`D APPROVED:
Ci Administrator Director of Building& Safety
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• !
PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
SCOTT FAZEKAS ASSOCIATES, INC.
FOR PLAN REVIEW SERVICES
1 DESIGNATION OF CONTRACTOR 1
2 COI`FLICT OF INTEREST 2
3 WORK TO BE PERFORMED BY CONSULTANT AND COMPENSATION 2
4 WORK TO BE PERFORMED BY THE CITY 3
5 EXTRA WORK 4
6 SERVICE LEVEL GOALS 4
7 WORK DAY DEFINITION 5
8 METHOD OF PAYMENT 5
9 PERFORMANCE DOCI;MENTATION 5
10 NON-ASSIGNABILITY 5
11 FINAL DECISION AUTHORITY 5
12 TERMINATION 6
13 NOTICES 6
14 IMMIGRATION 6
15 LEGAL SERVICES SUBCONTRACTING PROHIBITED . 6
16 HOLD HARMLESS 6
17 WORKERS' COMPENSATION INSURANCE 7
18 GENERAL LIABILITY INSURANCE 7
19 CERTIFICATES OF INSURANCE 8
20 INDEPENDENT CONTRACTOR 8
21 COPYRIGHTSIPATENTS 9
22 CITY EMPLOYEES AND OFFICIALS 9
23 ATTORNEY'S FEES. 9
24 ENTIRETY 10
ATTACHMENT 3
Summary of Proposals for Plan Review Services
(per professional services—Chapter 3.03)
Plan Review Fee
(Hourly Fee)
International Conference of Building Officials (ICB0) 60%of Permit Fee
($75.00/hour)
■ SFA Consultants, Inc. 49% of Permit Fee
($75.00/hour)
■ EsGil Corporation 56% of Permit Fee
($87.51/hour)
Selection Guidelines: (per 3.03.040)
■ Each of the above are well known for their quality Plan Review Services
■ SFA provides their service at a cost that is at or below the industry standard.
■ SFA has staff that has provided excellent service to Huntington Beach in the past.
ATTACHMENT 4
. . . . . . . . . ..
DATE JMMjDDNY)
..........
T
A COW. :"lC'E'RTl#fCA .A. A R
S 06102/99
PRODUCER 619-231-1010 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
John Burnham & Company6j,, e1e,4r.,( faja;4 ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
610 West Ash Street Fll'-e A ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
P.O. Box 122910 led- hw, COMPANIES AFFORDING COVERAGE
San Diego, CA 92112-29a W
COMPANY
6adogew &A f A AMERICAN MOTORISTS INS./KEMPER
INSURED
COMPANY
B LUMBERIVIENS MUTUAL CAS.IKEMPER
Scott Fazekas & Associates, Inc. �-COMPANY
ATTN: Scott Fazekas C
16683 Harrow Lane COMPANY
POWs L------- CA 92064 D
.......... ........... . .
:COVlERAGF$—:: . . .
THIS is To CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE'POLICY'kR'166
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
Co TYPE OF INSURANCE R POLICY EFFECTIVE POLICY EXPIRATION LIMITS
LTR POLICY NUMBER DATE IMMIDDIYY) I DATE(MMiDDfYYj
A GENERAL LIABILITY 7RS68869401 06105199 061iol5ioo GENERAL AGGRECATE $ 2 3 2-0 0 0 0
nx"COMM ERC iAL GENERAL LIABILITY PRODUCTS C-OMPIOP AGG 1 5 2000000
'-AIMS MAZ)=- F-x 1. OCCJ;j PERSO\A:&ADV INJURY $ 100000 0
H:1�111CR'S&CCN,F?Ac7,cFvs Pnor I I EACH OCCURRENCE f 0 16000GG
FIRE DAMAG=-!Any one fire) $ 1.00000
M ED EXP{Any one person) 6 10000
A I AUTOMOBILE LIABILITY 7RS68869401 06i05/99 06105100
:ANY AJ-C I
COMBINED SINGLE LIMIT 6 1000000
i ALL OWNED AUTrjS
SCHEOLLED AI-TO. S I APPROVED AS To FORIAL BODI-Y INJURY
i [Per personi
X HIRED AUTOS
GAIL
— ALTOSBODILY INJURY
1 l
X NON-CWN5D Aros CITY Al y (Per accident)
0 BY: PROPERTY DAMAGE 9f-i!I-
GARAGE kttc)rlkev
LIABILITY I AUTO ONLY-EA ACCIDENT
HANY AU70 OTHER THAN AUTO ONLY:
EACH ACCIDENT 1
AGGREGATE
i EXCESS LIABILITY EACH OCCURRENCE
J.kABRELLA FORM j AGGREGATE I
OTHER THAN UMBRELLA FC4M I I 4
WC STA I)TH.
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B WORKERS COMPENSATION AND 7BA00753401 Of3iO51199 06/06!00 F
EMPLOYERS'LIABILITY EL EACH ACCIDENT 1 1000000
THE PROPRIE7OR:: INCL 5L DISEASE-POLICY LIMIT $ 0 C C--C 0-
PARTNERWEXECUTIVE p
OFFICERS ARE: EX'L EL DISEASE-EA EMPLOYEE $ 1000000
OTHER
DESCRIPTION OF OPERATfO?4SILOCATIONSiVEHICLES[SPECIAL ITEMS
RE: BUILDING SAFETY PLAN CHECK SERVICES, CERTIFICATE HOLDER, ITS
AGENTS,OFFICERS AND EMPLOYEES ARE INCLUDED AS ADDITIONAL INSURED AS
RESPECTS GENERAL LIABILITY PER FORM SP8662 ATTACHED.
.. ...................................
.CERTIFICATE kmb . ....................
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SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
CITY OF HUNTINGTON BEACH EXPIRATION DATE THEREOF. THE ISSUING COMPANY WILL 6V"&X* MAIL
ATTN: BOSS CRANMER 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,
2000 MAIN STREET
HUNTINGTON BEACH, CA 92648
*X AUTHORIZED RESENTATIVE ol
Jlu
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DATE IMM/DDlYY
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PRODUCER 619-231.1 01,Pl THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
John Burnham & Companyd -4,gl ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
41 eXk r'tZle
610 West Ash Streett, HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
A10. 5,e /
Ve- ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
P.O. Box 2910 COMPANIES AFFORDING COVERAGE
Sdn Diego, CA 92112-42 COMPANY
A CO/v0S
CONTINENTAL CASUALTYINS
INSURED:
COMPANY
0
--Scott Fazekas & Associates, Inc. COMPANY
ATTN: Scott Fazekas C
15583 Harrow Lane = COMPANY
Poway CA 92064 D
. . . . . ... .. . . .
.....................
. . ........
..........
... ...... . .. ......:COVERAGES
............... .... .. .
THtS
Is"f6CERTIFY THAT THE.POLICIES .OF INSURANCE LISTED.BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY.P.F.RIDD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
CO POLICY EFFECTIVE POLICY EXPIRATION
LTR TYPE Of INSURANCE I POLICY NUMBER DATE( DATE(MMIDD,'YY) LIMITS
GENERAL LIABILITY GENERAL AGGREGATE 6
-DMV.ER--IA'-GE'%ERAL L!ABIL17Y PRODUCTS-CO.MP:OP AGO 0
CLA,MS MADE &PERSONAL ADV INJURY 0
i- OCCUR
OWNER'S&CONTRACTOR'S PRO- EACH OCCURRENCE Il
FIRE DAMAGE(Any one fire) s
H i MED EXP jAny one perIlDril
AUTOMOBILE LIA'SILITY COMBINED SINGLE LIMIT
HANY AUTO
ALL OWNED AUTOS 0
�io BODILY INJJRY $
PSCHEDULED AU705 W)g5D (Per person)HIRED AUTOS BODILY INJURY is
'NON-OWNED AJ-OS {Per acc dent)
��)H. ',to-vn N
i PROPERTY DAMAGE s
GARAGE LIABILITY 0 AUTO ONLY-EA ACC:OENT 0
ANY AUTO OTHER THAN AUTO ONLY:
EACH ACCIDENT
AGGREGATE
EXCESS LIABILITY I EACH OCCURRENCE Is
. UMBRELLA FORM AGGREGATE $
�l OTHER THA4 LMBRELLA FOPM I ! S
ATU-
WORKERS COMPENSATION AND WC S TLIKAITS I I ER
TORY .....
EMPLOYERS'LIABILITY EL EACH ACCIDENT
THE PROP:I'ETOR: ;N-_L EL DISEASE POIJCV LIMIT
PARTNERSIEXECUTIVE I- "
OFF-CERS ARE: EXCLI IEL DISEASE-EA EMPLOYEE
A OTHER PRE113970938 6/05i99 6105102
PROFESSIONAL I i 1 1,000,000 EACH CLAIM LIMIT
LIABILITY 1,000,000 ANNUAL AGGREGATE LIVIT
1,000 DEDUCTIBLE PER CLAIM
DESCRIPTION OF OPERATIONSJLOCATIONS[VE!HICLESISPECIAL ITEMS
RE: ALL OPERATIONS OF THE NAMED INSURED
....—CANCal-AVIOW:
CERTIFICATE; .......................... Ti .0g.. .........
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
CITY OF HUNTINGTON BEACH EXPIRATION DATE THEREOF, THE ISSUINGCOMPANY WILL MXW% MAIL
ATTN: ROSS CRANMER 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT.
2000 MAIN ST. XXYAKXIX%XAXX""6X6X%X"&XY"XA UMYQXXQXX-X
KX"X"KXXMXXM>�g"XXWJX)(A"19"X?k"K""
HUNTINGTON BEACH, CA 92648 AUTHORIZED REPRESENTATIVE
.......... ......
A 066 0ACORD: RA i6hl:
-----------
MY ATTOPNEY
HUNTINIGTOIN 9CACH
4
t
RUr� 27 '97 16:32 FR KEMPER-K
•
ARCHITECTS AND ENGINEERS PROGRAM ENDORSEMENT
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE DEAD IT CAREFULLY.
This endorsement modiftes Insurance provided under the following:
BUSINESSOWNERS POLICY
A. Additional Insured recovery against any party for a loss oc-
curring. However, the Insured must do
The following is added to paragraph C., WHO IS nothing after a loss to impair these rights,
AN INSURED, of the Businessowners Liability At our request,the insured will bring "suit"
Coverage Form, BP 71 08: or transfer those rights to us and help us
enforce them. This condition does not ap-
All persons or organizations on file with the com- ply to Medical Expenses Coverage.
pany as Additional Insureds are also an Insured,
but only with respect to liability arising out of your b. After a loss you may waive your rights
ongoing operations for thai insured. against another party in writing, only if, at
the time of the Toss, that party is one of
B. Primary Coverage the following:
With respect to claims arising out of the opera- A business film:
tions of the Named Insured, such Insurance as
afforded by this policy Is primary and Is not addi• 1) Owned or controlled by you;or
tional to or contributing with any other insurance
carried by or for the benefit of the above Addi- 2) That owns or controls you.
tional Insureds.
D. Notice of Cancellation
C_ Waiver of Subrogation
1. If we cancel this policy for any reason other
Paragraph 2_, of the TRANSFER OF RIGHTS OF than nonpayment of premium. we will mail
RECOVERY AGAINST OTHERS TO US condi- written notice at least 30 days before the ef-
tion, of the Businessowners Common Policy Con- fective date of cancellation to the Additional
ditions, BP 71 10, is deleted and replaced by the Insureds in paragraph A. above.
following:
2. if we cancel this policy for nonpayment of pre-
2. Applicable to Businessowners Liability mium. we will mail written notice at least 10
Coverage: days before the effective date of cancellation
to the Additional Insureds in paragraph A.
a. If the Insured has rights to recover all or above.
part of any payment we have made under
this policy, those rights are transferred to
us.This insurance shall not be Invalldated
should the Named Insured waive in writ-
ing. prior to a loss, any or all right of
THIS ENDORSEMENT MIDST BE ATTACHED TO A CHANGE ENDORSEMENT WHEN ISSUED AFTER
THE POLICY IS WRITTEN.
BP 86 62 (Ed. 09 96) Printed in U.S.A.
ATT-A- - HMENT "`5
.I
CONFIDENTIAL RECORDS
Pursuant to Government Code§6245B h.
Attorney-Client Privilege
Date 10/13/99
Item:
❑ Title Number
❑ Language/Insurance Modification - Agreement Scott Fazekas Assoc. - Staff
Motion by: Jennifer McGrath :Karen Foster l HMWFhmn
Clay Martin
to:
Second by: Jennifer McGrath Karen Foster
t-ClaTyMfart7inn 7
Vote by
Signatu a Yes N
Jennifer McGrath
Signature %^,' '�"� Yes No
Karen Faster
Signature Yes x No
Motion Passed Motion Failed
attymisdsettcomlform110113/99
r t
CONFIDENTIAL RECORDS
Pursuant to Government Code§6245B b.
Attorney-Client Privilege
Date 10/13/9 9
Item:
❑ Title Number rr
❑ Language/Insurance Modification - Agreement Scott Fazekas Associates — t
Motion by: Jennifer McGrath =Karener Clay Martin
to:
[N��J
Second by: Jennifer McGrath Karen Foster (C=1ayMartin)
Vote by
Signature Yes No
Jennifer McGrath
Signature :, ;"` ? ��r Yes No
Karen Foster
Signature CA (�C_ Yes No
Clay Nfartin
Motion Passed Motion Failed
a ttymisdsettcoml{orml10/8199
RCA' ROUTING SHEET
INITIATING DEPARTMENT: Department of Building & Safety
SUBJECT: Contract Services for Plan Review and Staffing
COUNCIL MEETING DATE: November 1 , 1999
RCA ATTACHMENTS STATUS
Ordinance (w/exhibits & legislative draft if applicable) Not Applicable
Resolution (w/exhibits & legislative draft if applicable) Not Applicable
Tract Map, Location Map and/or other Exhibits Not Applicable
Contract/Agreement (w/exhibits if applicable)
(Signed in full by the City Attome Attached
Subleases, Third Party Agreements, etc.
(Approved as to form by City Attome Not Applicable
Certificates of Insurance (Approved by the City Attome Attached
Financial Impact Statement Unbud et, over $5,000 Not Applicable
Bonds if applicable) Not Applicable
Staff Report If applicable) Not Applicable
Commission, Board or Committee Report If applicable) Not Applicable
Find in s/Conditions for Approval and/or Denial Not A licable
EXPLANATION FOR MISSING ATTACHMENTS
REVIEWED RETURNED FORWARDED
Administrative Staff to !g R9 //'
Assistant City Administrator Initial s
City Administrator Initial
City Clerk
EXPLANATION FOR RETURN OF ITEM:
(Below • . For Only)
RCA Author: Debra Gilbert
�. CITY 0 HUNTINGT`ON BEACH
is" 2000 MAIN STREET CALIFORNIA 52648
OFFICE OF THE CITY CLERK
CONNIE BROCKWAY
CITY CLERK
LETTER OF TRANSMITTAL OF ITEM APPROVED BY THE CITY COUNCIL/
REDEVELOPMENT AGENCY OF THE CITY OF HUN'TLNGTON BEACH
DATE: /YaYemheR�t , /9y`T
TO ATTENTION:
Name
DEPARTMENT:
Str
RE�7GARDING: , A?f � �/�
City.State, t �i =//V fo V �i2.✓/C�(�
See Attached Action Agenda Item Z J Date of Approval
Enclosed For Your Records is An Executed Copy Of The Above Referenced Agenda Item.
Remarks:
Connie Brockway ^
City Clerk - —
Attachments: Action Agenda Page Agreement Bonds insurance
RCA Deed Other.
CC: � ,X-
pIa De meet RCA � A�ee�r� Insurance Other
!• r/
Name Dep ent RCA AgrecTaent Insurance Other
Name Department RCA Agreement Insurance Other
h a e Department / RCA Agrec-tent Insuranc Other
LV
Risk Management Dept. Insurance
Received by Name- Company Name- Date
G:Followup/coverltr
1 tephono:714-53"227
CITY OF HUNTINGTON BEACH
2000 MAIN STREET CALIFORNIA 92648
OFFICE OF THE CITY CLERK
CONNI6 BROCKWAY
CrrY CLERK
LETTER OF TRANSitiIITTAL OF ITEM APPROVED BY THE CITY COUNCIL/
REDEVEL TNIEN'T AGE?1;CY OF THE CITY OF IIUNTINGTON BEACH
DATE: layr }7fJ' P&e� —
ATTENTION:
Name
DEPARTMENT:
su REGARDRiG:�
City,State,V1 �LJ /1�/lv V eiQ(//C
See Attached Action Agenda Item Date of Approval,[ /�
Enclosed For Your Records Is An Executed Copy Of The Above Referenced Agenda Item.
Remarks:
Connie Brockway
City Clerk
Attachments: Action Agenda Page Agreement Bonds Insurance
RCA /Deed Other.
iya XDcrnent ti.VT RCA om_ A Other
Name Dep eni RCA Agreement Insurance Other
Name DepW-tmenl RCA Agrcemcn: ]nsurance pthrr
Na a Dtpartment / RCA Agee rent Ins vran- Other
Risk Management Dept. Insurance
Received by Name- Company Name- Date
G;FoUowupltoveriu -
(Tel ephon e:714-536-5227)
74
Council/Agency Meeting Held:
De�f rred/Continued to:
"Approve ❑ Conditionally Approved ❑ Denied U y Clerk's Signature
P
Council Meeting Date: 11/1/99 Department ID Number: BD99-04
'OR- R-Y- Re-4 f/LPt7
CITY OF HUNTINGTON BEACH alrN. N R"`'�"/
REQUEST FOR COUNCIL ACTION see_V1Uj
SUBMITTED TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS
SUBMITTED BY: RAY SILVER, City Administrator
T�.
PREPARED BY: ROSS CRANMER, Director of Building & Safety
SUBJECT: APPROVE TWO PROFESSIONAL SERVICE CONTRACTS;WIrtF!
SFA, INC. TO PROVIDE PROFESSIONAL PLAN REVIEW
SERVICES AND STAFFING SERVICES
Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s)
Statement of Issue:
Transmitted for City Council's consideration is a request to enter into two Professional
Services Contracts with SFA, Inc. to provide both professional plan review and staffing
services.
Funding Source:
The funding source is the 1999/00 and 2000/01 two-year budget for the Department of
Building and Safety line item under contract services E-AA-BD-235-390 for $350,000 and E-
AA-BD-235-390 for $57,000.
Reco mended Action:
Motion to:
1. "Approve two Professional Services Contracts for Staffing Services and Plan Review
Services for fiscal years 1999/00 and 2000/01 not to exceed $407,000 per year, as
prepared by the City Attorney, between the City and SFA Inc., and authorize the Mayor
and City Clerk to sign."
2. "Approve the modifications to both contracts to the insurance requirements as
recommended by the Settlement Committee."
J
REQUEST FOR COUNCIL ACTION
MEETING DATE: 1111I99 DEPARTMENT ID NUMBER: BD99-04
Alternative Action(s):
The City Council may make the following motion:
1. "Deny the Professional Services Contracts between the City and SFA, Inc."
2. "Continue the item and direct staff accordingly."
Analysis:
The Building and Safety Department staffs the building counter, performs health and safety
plan reviews and provides customer friendly inspection services for our community. The
applicants who submit projects to the City pay fees for these services and expect reasonable
service levels. The demand for these services varies due to the fluctuations in construction
activity.
The ability of the Building and Safety Department to provide counter, plan review and
inspection services continue to be hampered by the substantial increase in construction
activity. This increase in activity is primarily due to new residential construction in the Holly
Seacliff development area and large commercial projects in remaining open areas. We have
been utilizing contract services to satisfy the increase in demand for both plan review and
staffing services.
SFA, Inc. is well respected in the industry and continues to provide exceptional services for
the City of Huntington Beach. SFA also works exclusively for government agencies thus
they avoid having any conflict of interest with private developers.
As in the past, the cost for providing the plan review services is calculated as a percentage
of the fees we collect. The percentages that most firms' charge varies from 49% to 60% of
the building permit fee. Attachment No. 3 summarizes the three (3) proposals for this
service and SFA is the least expensive of the three firms.
In contrast to plan review, our other service needs cannot be provided away from City Hall.
As noted we continue to utilize SFA, Inc., to provide leased staff in City Hall to perform
counter, inspection and miscellaneous services. This service is cost effective since the
hourly rates are substantially lower than contract professional services and the City is not
obligated to maintain peak staffing when the construction activity declines.
Environmental Status: NA
BD99-04 -2- 10118/99 4:40 PM
REQUEST FOR COUNCIL ACTION
MEETING DATE: 1111199 DEPARTMENT ID NUMBER: BD99-04
AttachmtM s):
City Clerk's
Page M
er No. Description
1. Contract with SFA, Inc. for Plan Review Services
2. Contract with SFA, Inc. for Staffing Services
3. Summary of Proposals for Plan Review Services.
4. Current Approved Insurance Certificates.
5. Settlement Committee Waivers
RCA Author: Debra Gilbert
8499-04 -3- 10118199 4:34 PM
ATTACHMENT 2
PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HU TINGTON BEACH AND
SCOTT FAZEKAS ASSOCIATES, INC.
FOR STAFFING SERVICES
Table of Contents
I DEFINITIONS 1
2 IMPLEMENTATION 2
3 COMPENSATON 3
4 SUPERVISION OF EMPLOYEES 3
5 HOLD HARMLESS 4
6 WORKERS' COMPENSATION INSURANCE 4
7 GENERAL LIABILITY INSURANCE 4
8 CERTIFICATES OF INSURANCE 5
9 INDEPENDENT CONTRACTOR 6
10 TERMINATION OF AGREEMENT. 6
11 ASSIGNMEI`T AND SUBCONTRACTING 6
12 COPYRIGHTS/PATENTS 6
13 CITY EMPLOYEES AND OFFICIALS 6
14 NOTICES 6
15 IMMIGRATION 7
16 LEGAL SERVICES SUBCONTRACTING PROHIBITED . 7
17 ATTORNEY'S FEES. 7
18 REPRESENTATION . 7
19 AUDIT 7
20 TITLES 7
21 SEVERABILITY 8
22 ENTIRETY 8
PROFESSIONAL SERVICES CONTRACT BETWEEN
THE CITY OF HUNTINGTON BEACH AND
SCOTT FAZEKAS ASSOCIATES, INC.
FOR STAFFING SERVICES
THIS AGREEMENT is made and entered into this day of ,
1999,by and between the City of Huntington Beach, a municipal corporation of.the State of
California, hereinafter referred to as "CITY," and Scott Fazekas Associates, Inc., a California
corporation, hereinafter referred to as "SFA."
WHEREAS, SFA is a California corporation which provides the services of its
employees to government agencies for the purpose of discharging the responsibilities of
government agencies; and
CITY has engaged the personal services of certain persons as its employees; and
Economic reasons exist which make it in the best interests of CITY to discharge certain of its
responsibilities through the use of SFA employees;
NOW, THEREFORE, in consideration of the promises, covenants, and warranties
hereinafter set forth, the parties hereto mutually agree as follows:
I. DEFINITIONS
All terms used in this Agreement shall have the customary meaning afforded such
terms unless the same are used in a technical or business context, in which event such terms shall
have the technical and/or special meaning normally afforded such terms within the particular
trade, industry, or business to which they relate. The following are the definitions of special
terms used herein:
"Current Payroll" means the payroll set forth on the document attached hereto as
Exhibit"A" and incorporated by this reference as though fully set forth herein.
"Employees"means those individual persons who are subject to the terms of this
Agreement and whose services are identified on Exhibit"A."
"Employee Tax Forms"means all forms applicable to the payroll which are
required by United States, state, and local governments to be provided by an employer to an
employee, including U.S. Department of the Treasury, Internal Revenue Service Form W-2
(Wage and Tax Statement) and Form W-4 (Employee's Withholding Allowable Certificate) and
Form 1099 (as and if applicable), as well as comparable and/or counterpart forms prescribed by
the state and/or local government in which employees are performing services pursuant to this
Agreement.
t
4ls:4-99Agrec:S FA0914
RLS 99-618
91499
f
"Payment Due Date"means any date on or before the last day of each payroll
period.
"Pay Period" means the interval between payments to employees.
"Payroll"means the total payroll applicable to all employees and includes the
aggregate of net compensation to employees, federal withholding taxes, state and local (if any)
withholding taxes, employer and employee costs pursuant to the Federal Insurance Contributions
Act, employer costs pursuant to the Federal Unemployment Tax Act, employer costs for state
unemployment taxes (if any), employer costs pursuant to the Voluntary Compensation Plan (if
any), and employer listed service fees (as applicable).
2. IMPLEMENTATION
Relationship of Parties. Effective at the commencement of business on the
1st day of October , 1999, SFA will provide to CITY those of its employees
who are qualified to perform the services identified in Exhibit "A" and CITY hereby accepts
such employees on the terms and conditions provided in this Agreement.
Term of Agreement. This Agreement and the rights and obligations of CITY and
SFA shall commence on the effective time and date specified in paragraph 2 and shall continue
until terminated. Either party may terminate this Agreement upon thirty(30) days written notice
to the other party.
Specification of Services and Approval of Compensation. CITY shall specify,
and by notice to SFA may accept, modify, or reject the services and/or rate of compensation of
any and all employees leased to CITY in accordance with this Agreement. In the event of
rejection of services and/or rejection of the rate of compensation of any employee leased to
CITY, the lease made by this Agreement shall terminate as to such employee, effective upon
receipt by SFA of written notice thereof. For purposes of business and financial accounting
between the parties, this Agreement shall be deemed several as to each employee and shall be
deemed prorated on a daily or other periodic basis necessary to give effect to the manifest
intentions of the contracting parties.
Changes and Adjustment in Payroll. CITY and SFA acknowledge the payroll will
vary from pay period to pay period by reason of additions, terminations, and changes in
compensation rates of employees. It is further acknowledged that the payroll also may vary from
pay period to pay period by reason of changes in the rate and/or amount of employees
withholding and/or employer payroll contributions and/or costs of employee benefit plans and
programs. It is specifically agreed that the amount of all payments coming due and owing from
CITY to SFA shall be adjusted (by increase or decrease, as applicable) to the extent necessary to
directly reflect such changes on a current basis. All such changes and adjustments in payroll
shall be mutually agreed by the CITY and SFA before revised hourly rates are applied.
Employer Duties of SFA. SFA shall (1)pay all wages and other remuneration
to its employees who are subject to this Agreement; (2) notify CITY of the current payroll prior
2
4:'i:4-99Agree:S FA0914
RLS 99-6[B
9 ]499
I
to each pay period; (3) prepare and file all payroll tax returns and reports; (4) pay all amounts
due and owing pursuant to the payroll tax returns and reports which are prepared and filed; (5)
prepare, file, and furnish to employees applicable employee tax forms; and (6) prepare and file,
with a copy to CITY, applicable employer tax forms.
Duties of CITY. CITY shall (1) provide the workplace for all employees
subject to this Agreement; (2) maintain•the workplace in strict accordance.with applicable health
and working standards and specifications; (3) comply with all safety engineering and
governmental health and safety rules, regulations, directives, orders or similar requirements; (4)
provide all required safety equipment; (5) for employees located in California,-take all actions
necessary to establish and implement an injury and illness prevention program as required by the
Occupational Injury Program Act, also known as Senate Bill 198, and codified at California
Labor Code § 6401.7; (6) post or provide employee notices required by law; and (7) notify SFA
immediately of all employee illnesses, accidents, injuries, and absences.
3. COMPENSATION
Fee. CITY agrees to pay within the hourly range rate established in Exhibit"A"
on or before each payment due date. The range rates are based on current SFA costs and is
subject to change when costs change due to factors which are beyond the control of SFA (such as
insurance, payroll tax, etc.). Any adjustments made will be commensurate with increased costs
to SFA as mutually agreed by the CITY and SFA.
Payment Address: All payments due SFA shall be paid to:
SCOTT FAZEKAS &ASSOCIATES, INC.
30 Corporate Park, Suite 107
Irvine, CA 92606-5132
Terms of Compensation. Invoices are due within 30 days of receipt.
Delinquent payments will be subject to a late payment carrying charge computed at a periodic
rate of 1-1/2%per month, which is an annual percentage rate of 18%, which will be applied to
any unpaid balance owed commencing forty-five (45) days after the date of the original invoice.
Additionally, in the event CITY fails to pay any undisputed amounts due SFA within forty-five
(45) days after payment due date, then CITY agrees that SFA shall have the right to consider said
default a total breach of this Agreement and the duties of SFA under this Agreement may be
terminated by SFA without liability to SFA upon ten (10) working days advance written notice.
4. SUPERVISION OF-EMPLOYEES
CITY shall supervise the daily activities of employees. Employees shall
discharge government responsibilities and perform in accordance with the ordinances,
resolutions, rules, regulations, and procedures adopted by CITY. SFA shall have no control over
such government responsibilities and such ordinances, resolutions, rules, regulations, and
procedures.
3
4 s:4-99Agree:SFA0914
RLS 99-618
9/14!99
5. HOLD HARMLESS
SFA shall protect, defend, indemnify and save and hold harmless CITY, its
officers, officials, and employees, and agents from and against any and all liability, loss, damage,
expenses, costs (including without limitation, costs and fees of litigation of every nature) arising
out of or in connection•with SFA'.s negligent performance of this Agreement or its failure to
comply with any of its obligations contained in this Agreement by SFA, its officers, agents or
employees except such loss or damage which was caused by the negligence or willful misconduct
of CITY.
SFA shall indemnify, defend, and hold.harmless CITY for the purposes of all
required payroll deductions and withholdings, legally required,workers'.compensation insurance,
and health benefits of the employees. SFA shall also indemnify, defend and hold harmless CITY
for any liability arising under the Public Employees Retirement Law, as set forth in California
Governm ent.Code § 20000, et seq.
6. WORKERS' COMPENSATION INSURANCE
Pursuant to California Labor Code Section 1861,-SFA acknowledges awareness
of Section 3700 et seq. of said Code, which requires every employer to be insured against
liability for workers' compensation; SFA covenants that it will comply with such provisions
prior to commencing performance of the work hereunder.
SFA shall maintain workers' compensation insurance in an amount of not less
than One Hundred Thousand Dollars (5100,000)bodily injury by accident, each occurrence, One
Hundred Thousand Dollars ($100,000) bodily injury by disease, each employee, Two Hundred
Fifty Thousand Dollars ($250,000)bodily injury by disease, policy limit.
SFA shall require all subcontractors to provide such workers' compensation
insurance for all of the subcontractors' employees. SFA shall furnish to CITY a certificate of
waiver of subrogation under the terms of the workers' compensation insurance and SFA shall
similarly require all subcontractors to waive subrogation.
7. GENERAL LIABILITY INSURANCE
In addition to the workers' compensation insurance and SFA's covenant to
indemnify CITY, SFA shall obtain and furnish to CITY, a policy of general public liability
insurance, including motor vehicle coverage covering the Project. Said policy shall indemnify
SFA, its officers, agents and employees, while acting within the scope of their duties, against any
and all claims arising out of or in connection with the Project, and shall provide coverage in not
less than the following amount: combined single limit bodily injury and property damage,
including products/completed operations liability and blanket contractual liability, of 51,000,000
per occurrence. If coverage is provided under a form which includes a designated general
aggregate limit, the aggregate limit must be no less than $1,000,000 for this Project. Said policy
shall name CITY, its agents, its officers, employees and volunteers as Additional Insureds, and
.4
4/s:4-99Agree:S FA0914
RLS 99-619
9114199
•
shall specifically provide that any other insurance coverage which may be applicable to the
PROJECT shall be deemed excess coverage and that SFA's insurance shall be primary.
Under no circumstances shall the above-mentioned insurance contain a self-
insured retention, or a"deductible" or any other similar form of limitation on the required
coverage.
8. CERTIFICATES OF INSURANCE
Prior to commencing performance of the work hereunder, SFA shall furnish to
CITY certificates of insurance subject to approval of the City Attorney evidencing the foregoing
insurance coverages as required by this Agreement; said certificates shall:
A. provide the name and policy number of each carrier and policy;
B. shall state that the policy is currently in force; and
C. shall promise that such policies shall not be suspended, voided or canceled
by either party, reduced in coverage or in limits except after thirty(30)
days prior written notice; however, ten (10) days prior written notice in the
event of cancellation for nonpayment of premium.
SFA shall maintain the foregoing insurance coverages in force until the work
under this Agreement is fully completed and accepted by CITY.
The requirement for carrying the foregoing insurance coverages shall not derogate
from the provisions for indemnification of CITY by SFA under the Agreement. CITY or its
representative shall at all times have the right to demand the original or a copy of all said policies
of insurance. SFA shall pay, in a prompt and timely manner, the premiums on all insurance
hereinabove required.
4. NDEPENDENT CONTRACTOR
SFA is, and shall be, acting at all times in the performance of this Agreement as
an independent contractor. SFA shall secure at its expense, and be responsible for any and all
payment of all taxes, social security, state disability insurance compensation, unemployment
compensation and other payroll deductions for SFA and its officers, agents and employees and
all business licenses, if any, in connection with the services to be performed hereunder.
10. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike
manner. CITY may terminate SFA's services hereunder at any time with or without cause, and
whether or not Project is fully complete. Any termination of this Agreement by CITY shall be
made in writing, notice of which shall be delivered to SFA as provided herein.
5
4/s A-99Agree:S FA0914
RLS 99-618
9.%1499
•
11. ASSIGNMENT AND SUBCONTRACTING
This Agreemenf is a personal service contract and the supervisory work hereunder
shall not be delegated by SFA to any other person or entity without the consent of CITY.
12. _ COPYRIGHTS/PATENTS
CITY shall own all rights to any patent or copyright on any work, item or material
produced as a result of this Agreement.
13. CITY EMPLOYEES AND OFFICIALS
SFA shall employ no CITY official nor any regular CITY employee in the work
performed pursuant to this Agreement. No officer or employee of CITY shall have any financial
interest in this Agreement in violation of the applicable provisions of the California Government
Cade.
14. NOTICES
Any notice or special instructions required to be given in writing under this
Agreement shall be given either by personal delivery to SFA's agent (as designated in Section I
hereinabove) or to CITY's Director of Building & Safety as the situation shall warrant; or by
enclosing-the same in a sealed envelope, postage prepaid, and depositing the same in the United
States Postal Service, addressed as follows:
TO CITY: TO SFA:
Director of Building& Safety Scott Fazekas & Associates
City of Huntington Beach 30 Corporate Park, Suite 107
2000 Main Street Irvine, CA 92606-5132
Huntington Beach, CA 92648
15. IMMIGRATION
SFA shall be responsible for full compliance with the immigration and
naturalization laws of the United States and shall, in particular, comply with the provisions of the
United States Code regarding employment verification.
16. LEGAL SERVICES SUBCONTRACTING PROHIBITED
SFA and CITY agree that CITY is not liable for payment of any subcontractor
work involving legal services, and that such legal services are expressly outside the scope of
services contemplated hereunder. SFA understands that pursuant to Huntington Beach City
Charter Section 309, the City Attorney is the exclusive legal counsel for CITY; and CITY shall
not be liable for payment of any legal services expenses incurred by SFA.
6
4ls A-99Agree:s FA0914
RCS 99-61 S
9114199
•
17. ATTORNEY'S FEES
In the event suit is brought by either party to enforce the terms and provisions of
this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees.
18. REPRESENTATION
A CITY representative shall be designated by the CITY and an SFA
representative shall be designated by SFA as the primary contact person for each party regarding
performance of this Agreement. The following are the designated representatives:
Scott Fazekas for SFA
Ross Cranmer for the City of Huntington Beach
19. AUDIT
CITY shall have the right to audit and inspect SFA records and accounts covering
costs under this Agreement for a period of two years after termination of the Agreement.
20. TITLES
The titles used in this Agreement are for general reference only and are not part of
the Agreement.
21. SEVERABILITY
Should any provision of this Agreement be determined to be unenforceable, such
determination shall not affect the remaining provisions.
REST OF PAGE NOT USED
7
4/s A-99 Agree:5 FA0914
RLS 99-619
9.'14!99
22. ENTIRETY
This Agreement and Exhibit"A" attached hereto, represents the entire and
integrated Agreement between CITY and SFA and supersedes all prior negotiations,
representations or agreements, either written or oral. This Agreement may be modified or
amended only by a subsequent written agreement signed by both parties.
IN WITHESS WHEREOF, the parties have executed this Agreement as of the date and
year first above written.
SCOTT FAZEKAS & ASSOCIATES, INC., CITY OF HUNTINGTON BEACH, a
a California corporation California municipal corporation
By:
Name: Mayor
(print or type)
Its: (Circle one)Chairma residers ny ATTEST:
Vice President
AND City Clerk
. r
By: APPR VV D AS TO'FOR_M:,
Name:
4//11 de�m��
(print or type) Ci At orney
its: (Circle one) Secretarl-/Any Assistant Secretary/
ie inanc�a �cer, Assistant Treasurer /)e-51
/p-/S-rl�7/—'v(� r1 11 JJ
REVIEWED AND APPROVED: INITIATED AND APPROVED:
City Adrifinistrator Dir ctor of Building& Safety
8
4/s A-99Agree:S FA0914
RIS 99-618
9!14.199
EXHIBIT"A"
Services included in this Agreement by and between the City of Huntington Beach and
Scott Fazekas & Associates, Inc., are listed below:
Service 1: Professional Services
Hourly Billing Rate Range: $40.00 to $150.00 per hour*
Service 2: Counter Services
Hourly Billing Rate Range: $15.00 to $50.00 per hour*
Service 3: Field Services
Hourly Billing Rate Range: S30.00 to S75.00 per hour*
*It is understood that employees providing services will be driving City vehicles for any field
assignments. -If the employees use a personal car on such assignments, billing to the City of .
Huntington Beach will be at the rate of$0.32/mile.
Exhibit A
Page t of L
a.• :4-99Agree-SrA0914
RLS 99-619
9/14199
� ATTACHMENT 4
1
. ..... DATE(MM::vDfYYi
-T NSURA x:EN
ACOQitLD,...:. !.C---,ERTIFI!CAF.!:!LIABILI . 1 06/02/99
PRODUCER 619-231-1010 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
John Burnham & Companyd, I/V e/CVk CERTIFICATE
ONLY AND CONFERS NO RIGHTS UPON THE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
610 West Ash Street 4 400-1 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
P.O. Box 122910 Allv --rL COMPANIES AFFORDING COVERAGE
San Diego, CA 92112-29 jw le d- h
COMPANY
f A AMERICAN MOTORISTS INS./KEMPER
INSURED 7-0 COMPANY
B LUMBERIVIENS MUTUAL CAS.IKEMPER
Scott Fazekas & Associates, Inc. COMPANY F/4,6:F-P W/M
ATTN: Scott Fazekas C
15683 Harrow Lane COMPANY ?L+Al kevleaj
Po.way CA 92064 D
. :
COV. AGES:
THIS is TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
IND:CATED, NOTWITHSTANDING ANY REQUIREN-l-ENT, TERM OR CONDITION 0'= ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
CO
LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS
DATE(-%%`DD;YY) DATE(MM:,DD.IYYI
A GENERAL LIABILITY 7RS68869401 06105i99 1 06;05i00 GENERAL AGGREGATE 4 2CCOCCO
tOM PAERCoAL GENERAL LIABILITY PRODUCTS-COMPI:OP AGG 4 2003COO
CLAIMS VADE - X OCCUR PERSONA'-&ADV INJURv 4 100000O
OWNER'S&CONTRACTOR'S PROT EACH OCCURRENCE 4 1000000
FIRE DAMAGE(Any one fire) 0 7 100000
IVIED EXP(Any one persor.) 4
10000
A i AUTOMOBILE LIABILITY 7RS68869401 06/05199 06/05/00 COMBINED SINGLE LIMIT 4
FIANY AUTO IOGOOOO
ALL OWNED AUTOS ') -?�.—.,.I,
------- fir( BODI,-Y INJURY.
SCHEDULED AUTOS JPer person)
—X HIRED AUTOS GP.T
BODILY INJURY
NON-OWNED AUTOS -L [Per acc-dent)
F—
By. PROPERTY DAMAGE I
GARAGE LIABILITY AUTO ONLY-EA ACCIDENIT-4
ANY ALTO C7HER THAN AUTO ONLY:
EACH.ACCMENT 0
ff
AGGREGATE I 0
EXCESS LIABILITY EACH CCCURRENCE $
uNIBREL-A=04m AGGREGATE
I OTHER THAN uMBRELLA FORM j I
1�5YSTA a
T
T L" J� OC';
WORKERS COIWPEArSATMN AND 7BA00752401 061;0 5 9 9 06!05100 R R
EMPLOYERS'LIABILITY E-EACH ACCIDENT $ C..3 0 C 0 0
THE PROPRIETOR! EL O:SEASE•POLICY Ll..!.T I 1000000
PARTNERSIEXECUT-VE
OFFICERS ARE EA EMPLOYEE 4 1000000
FFI� SCL EL DISEASE
OTHER
DESCRIPTION OF OPERATIONSILOCATIO14S/VEJAICLESISPECIAL ITEMS
RE: BUILDING SAFETY PLAN CHECK SERVICES, CERTIFICATE HOLDER, ITS
AGENTS,OFFICERS AND EMPLOYEES ARE INCLUDED AS ADDITIONAL INSURED AS
RESPECTS GENERAL LIABILITY PER FORM BP8662 ATTACHED.
GI" .............
FIdAtE'-:.H' -CANCELLATION, -.6` -.......... ........................... !--' NOW
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
CITY OF HUNTINGTON BEACH EXPIRATION DATE THEREOF. THE ISSUING COMPANY WILL M4M-X MAIL
ATTN: ROSS CRANMER 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,
2000 MAIN STREET
HUNTJNGTON BEACH, CA 92648
AUTHORIZED REPRESENTATIVE
D t 0
---: "J'ON:1.088
AOL. CTW717
.. . .... .. .. .. . ....... ..........
DATE IMMID D..'YY)
ACORDry ERTIRC Ll ASILy. RAW .02J99
PRODUCER 619-231-1011>1 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
John Burnham & Companyd,k- ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
, /dlezk ra-2d HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
610 West Ash Street — ') . /D ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
P.O. Box 2910 't,It AID. 5C r- 6 v L COMPANIES AFFORDING COVERAGE
japI San Diego, CA 92112-42 on)��4 COMPANY
A CONTINENTAL CASUALTY INS COIVOS
INSURED U COMPANY 0,0161AIA-i- 7-74
B ldln�t -pg&nz ee&e-)
Scott Fazekas & Associates, Inc. COMPANY
ATTN: Scott Fazekas I C
15683 Harrow Lane COMPANY
Poway CA 92064 D
.. ........ . . . ... .............
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
CO POLICY EFFECTIVE POLICY EXPIRATIONLTR TYPE OF INSURANCE POLICY NUMBEREPOLICYDATE iMMIDD/Yyl DATE[MM/DD/YY) I LIMITS
GENERAL LIABILITY I GENERAL AGGREGATE 5
COMNIEFIOAL GENERA_LIAB:LITY PRODUCTS-CO.M.PlOP AGG 0
r--
CLAIMS MARS I_ CCCLR PERSONA-&ADV INJURY_ 8
Cl.VNER'S&CQN-RACTOMV5 P.z:CT I I EACH OCCURRENCE
I.—. FIRE DAMAGE[Aiy we lire} 6
MED EXP!Any one=peraonl 6
AUTOMOBILE LIABILITY
ANY AUTO ANY
SINGE
E LIMIT $
ALL OWNED AUTOS BODILY INJURY
SCHEDULED AUTOS Wer person}
HIR-ED AUTOS BODILY INJURY
(Per accidentl
NON-OWNED AUTOS I b
PROPERTY DAMAGE 8
GARAGE LIABILITY AUTO ONLY-EA ACCIDENT I
ANY AUTO OTHER THAN AUTO ONLY: i
EACH ACC I;DENT 1 4
AGGREGATE1 6
EXCESS LIABILITY EACi^OCCURRENCE $
UVB.RELLA FORM I i AGGREGATE 0
07HER THAN UMSRE,LA FORM I $
TATL�j -
WORKERS COMPENSATION AND 1 1 TWOS
C RY LM,� j G ETRH
EMPLOYERS'LIABILITY
EL EACH ACCIDENT S
THE PROPRIETOR!
INCL
PARTNERSIEXECUTIVE EL DISEASE-POLICY LIMIT 0
OFFLCERS ARE: EXCL t EL DISEASE-EA EMPLOYEE 6
A OTHER PRE113970938 6/05/99 I 6/05102
PROFESSIONAL 1,000,000 EACH CLAIM LIMIT
LIABILITY 1,000,000 ANNUAL AGGREGATE LIVIT
1,000 DEDUCTIBLE PER CLAIM
DESCRIPTION OF OPERATION SILOCATIONSNEH iC LES'PSPECIAL ITEMS
RE: ALL OPERATIONS OF THE NAMED INSURED
. . ............... N.:4
TIO. NO A.CEfitift,kTE FOLDER ... . . ........... .... ...........
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
CITY OF HUNTINGTON BEACH EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL XXXW* MAIL
ATTN: ROSS CRANMER 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT.
2000 MAIN ST.
HUNTINGTON BEACH, CA 92648 NXY*XXAKX"XXXY<;gbyf"x)(bxx%"IXXAXiK"&""
AUTHORIZED EPRESENTATIVE
.. .. -AC]ORD CORPORATION
RUG 27 '97 15:32 FR KEMR-K
0 0
ARCHITECTS AND ENGINEERS PROGRAM ENDORSEMENT
THIS ENDORSEMENT CHANCES THE POLICY. PLEASE READ IT CAREFULLY.
This endorsement modifies insurance provided under the following:
BUSINESSOWNERS POLICY
A. Additional insured recovery against any party for a loss oc-
curring. However, the Insured must do
The following is added to paragraph C., WHO IS nothing after a loss to impair these rights..
AN INSURED, of the Businessowners Liability At our request, the insured will bring "suit"
Coverage Form, SP 71 08: or transfer those rights to us and help us
enforce them. This condition does not ap-
All persons or organizations on file with the com- ply to Medical Expenses Coverage.
pany as Additional Insureds are also an insured,
but only with respect to liability arising out of your b. After a loss you may waive your rights
ongoing operations for theft Ifisured. against another party !n writing, only if, at
the time of the loss, that party Is one of
B. Primary Coverage the following:
With respect to claims arising out of the opera- A business firm:
tions of the Named Insured, such Insurance as
afforded by this policy is primary and is not addi- 1) awned or controlled by you;or
tional to or contributing with any other insurance
carried by or for the benefit of the above Addi- 2) That owns or controls you.
tional insureds.
D. Notice of Cancellation
C. Waiver of Subrogation
1. If we cancel this policy for any reason other
Paragraph 2., of the TRANSFER OF RIGHTS OF than nonpayment of premium, we will mail
RECOVERY AGAINST OTHERS TO US Bondi- written notice at least 30 days before the ef-
tion, of the Businessowners Common Policy Can- fective date of cancellation to the Additional
ditions, 5P 71 10, is deleted and replaced by the Insureds in paragraph A. above.
following:
2. If we cancel this policy for nonpayment of pre-
2. applicable to Businessowners Liability mium, we will mail written notice at least 10
Coverage: days before the effective date of cancellation
to the Additional Insureds in paragraph A.
a. If the insured has rights to recover all or above,
part of any payment we have made under
this policy, those rights are transferred to
us. This insurance shall not be invalidated
should the Named Insured waive In writ-
ing, prior to a lass, any or all right of
THIS ENDORSEMENT MUST BE ATTACHED TO A CHANGE ENDORSEMENT WHEN ISSUED AFTER
THE POLICY IS WRITTEN.
SP 86 62 (5d. 09 96) Printed in U.S.A.
ATTACHMENT 5
• 0, 161111R-L. FjL�E-p
IM ZY &ftl RaWIEW
CONFIDENTIAL RECORDS
Pursuant to Government Code§6245B b.
Attorney-Client Privilege
Date 10/13/99
Item:
❑ Title Number
❑ Language/Insurance Modification - Agreement Scott Fazekas Assoc . — Staff
Motion by: Jennifer McGrath :Karen Foster ]URKAFF#Rft
Clay Martin
to:
Second by: Jennifer McGrath Karen Foster
Clay Martin
Vote by
Siguatu a Yes N
Jennifer McGrath
n
Signature ;, r '' Yes No
Karen Foster
Signature Yes x No
Motion Passed Motion Failed
a*misclsettcomlform/10113/99
CONFIDENTIAL RECORDS
Pursuant to Goverwitent Code§624SB b.
Attorney-Client Privilege
Date 10/13/99
Item:
❑ Title . number
❑ Language/Insurance Modification - Agreement Scott Fazekas Associates -`
Motion by: Jennifer McGrath =Karener Clay Martin
to:
Second by: Jennifer McGrath Karen Foster (C=1ayMartin
Vote by
Signatur LT Yes No
Jennifer McGrath
Signature Yes Y No
Karen Foster
Signature Yes No
Clay i artin
Motion Passed Motion Failed
attymisdsettcom1forM11 D18199
RCA ROUTING SHEET
INITIATING DEPARTMENT: Department of Building & Safety
SUBJECT: Contract Services for Plan Review and Staffing
COUNCIL MEETING DATE: November 1 , 1999
RCA ATTACHMENTS STATUS
Ordinance (w/exhibits & legislative draft if applicable) Not Applicable
Resolution (w/exhibits & le islative draft if applicable) Not Applicable
Tract Map, Location Map and/or other Exhibits Not Applicable
Contract/Agreement (w/exhibits if applicable)
(Signed in full by the City Attomgj Attached
Subleases, Third Party Agreements, etc.
(Approved as to form by Cit Attome Not Applicable
Certificates of Insurance (Approved by the Cify Attome Attached
Financial Impact Statement Unbud et, over $5,000 Not Applicable
Bonds (If applicable) Not Applicable
Staff Report If applicable) Not Applicable
Commission, Board or Committee Report If applicable) Not Applicable
Findings/Conditions for Approval and/or Denial Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS
REVIEWED RETURNED FORWARDED
Administrative Staff ;G P11--o /'"
Assistant City Administrator Initial s
City Administrator Initial
City Clerk
EXPLANATION FOR RETURN OF ITEM:
SpaceOnly)
RCA Author: Debra Gilbert