HomeMy WebLinkAboutSheriff-Coroner Department - County of Orange - 2006-09-18 2006 SEA' -7 PH 5: 2 6
Council/Agency Meeting Held: 9-Ifr-op
Deferred/Continued to:
K-Approved LJ Conditionally Approved LJ Denied .City Clerk's SignaYure
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Council Meeting Date: September 18, 2006 Department ID Number: PD-006-012
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: HONORABLE MAYOR AND bTY OUNCIL MEMBERS
SUBMITTED BY: P5N ELOPE rU LB RETH-G 7RAF , CITY ADMINISTRATOR
T, -
PREPARED BY: KENNETH W. SMALL, CHIEF OF POLICE
SUBJECT: APPROVE THE AGREEMENT WITH COUNTY OF ORANGE FOR
FEDERAL 2006 EDWARD BYRNE MEMORIAL JUSTICE
ASSISTANCE GRANT (JAG) PROGRAM
Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s)
Statement of Issue:
The City has received notification it successfully competed for a federal fiscal year 2006
grant award from the Department of Justice. This is a coordinated grant that was applied for
on a countywide basis. The City of Huntington Beach falls within the Orange County urban
area and will be funded via the County of Orange. In order to comply with the federal
requirement regarding this funding, an agreement is necessary between the City of
Huntington Beach and the County of Orange.
Funding Source: Not Applicable
Recommended Action: Motion to:
1. Approve and accept the JAG Grant between the County of Orange and the City of
Huntington Beach for federal fiscal year 2006,
2. Authorize the Chief of Police to execute on the City's behalf the Federal 2006 Edward
Byrne Memorial JAG agreements between the County of Orange and the City of
Huntington Beach that are approved as to form by the City Attorney,
Alternative Action(s):
Do not approve the grant; reject the grant funding from the Department of Justice, and direct
staff accordingly.
U:\RCA\Calendar Year 2006 RCA\JAG Grant RCA1.doc 8/31/2006 11:28 AM
REQUEST FOR ACTION
MEETING DATE: September 18, 2006 DEPARTMENT ID NUMBER:PD-006-006
Analysis:
The Edward Byrne Memorial Justice Assistance Grant (JAG) funds will be utilized to support
a broad range of activities to prevent and control crime within the County of Orange. The
County of Orange has been certified disparate; therefore this joint application includes twenty
units of local government for which the applicant and fiscal agent is the County of Orange.
The twenty units of local government in the jurisdiction will utilize the funds for local
initiatives, technical assistance, training, personnel, equipment, supplies, contractual support
and information systems for criminal justice within the following purpose areas: law
enforcement, prosecution and court, prevention and education, corrections and community
corrections, drug treatment, planning, evaluation and technology improvement.
The City of Huntington Beach will be allocating its entire amount of this grant, $24,127, less
an administrative fee of 1%, to the County of Orange to fund the countywide Pro-Active
Methamphetamine Laboratory Investigative Team Task Force (PROACT). The Task Force is
a collaborative effort involving the Orange County Sherriff's Department, local law
enforcement agencies throughout the County of Orange, the District Attorney's office,
Orange County Probation, and the California Department of Justice. PROACT will enhance
the existing efforts of the Bureau of Narcotic Enforcement's Clandestine Laboratory Program
with interdiction and eradication of all methamphetamine labs.
Methamphetamine is now widely recognized throughout the United States as one of the most
destructive illegal drugs ever known. The impact of manufacturing, trafficking, and use of
methamphetamine has been devastating to many cities and rural counties throughout the
country. More than any other controlled substance, methamphetamine trafficking endangers
children through exposure of drug abuse, neglect, physical and sexual abuse, toxic
chemicals, hazardous waste, fire, and explosions. State and local enforcement agencies
identify methamphetamine as the drug that most contributes to violent crime. In a recent
survey conducted by the National Association of Counties, the nation's sherriffs' departments
reported that methamphetamine use has contributed significantly to a rise in identity theft
related crime.
Environmental Status: Not applicable.
Attachment(s):
City Clerk's
. - Number No. Description
1. Two original copies of the grant agreement with the County of Orange
U:\RCA\Calendar Year 2006 RCA\JAG Grant RCA1.doc 8/31/2006 11:28 AM
ATTACHMENT # 1
1
2 AGREEMENT TO TRANSFER FUNDS
3 FOR 2006 EDWARD BYRNE MEMORAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM
4
5 THIS AGREEMENT is entered into this day of July 2006, which date is enumerated
6 for purposes of reference only, by and between the COUNTY OF ORANGE, a political subdivision of
7 the State of California, hereinafter referred to as "COUNTY', and the City of Huntington , a
Beach
8 municipal corporation,hereinafter referred to as"SUBGRANTEE."
9 WHEREAS, COUNTY, acting through its Sheriff-Coroner Department, hereinafter referred to
10 as SHERIFF, in its capacity as the lead agency on behalf of twelve units of local government, including
11 SHERIFF and SUBGRANTEE, has applied for, received and accepted the Edward Byrne Memorial
12 Justice Assistance Grant from the U.S. Department of Justice, Office of Justice Programs, Bureau of
13 Justice Assistance (hereinafter referred to as"the grant").
14 WHEREAS, the purpose of the grant is to supplement the resources available to the multi
15 agency Orange County Pro-Active Methamphetamine Laboratory Investigative Team (PROACT), and
16 to various programs designated to prevent and control crime within the County of Orange that are
17 operated by individual agencies included in the above-referenced twelve units of local government, as
18 set forth in Attachment A hereto (Program Narrative in the grant MOU), which is attached hereto and
19 incorporated herein by reference.
20 WHEREAS, the terms of the grant require that certain grant funds be transferred to
21 SUBGRANTEE to be used for the grant purposes, which may include local initiatives, technical
22 assistance, training, personnel, equipment, supplies, contractual support, and information systems for
23 law enforcement, as more particularly described in Attachment A hereto.
24 NOW, THEREFORE,IT IS MUTUALLY AGREED AS FOLLOWS:
25 1. COUNTY shall transfer to SUBGRANTEE grant funds, in arrears, as necessary to
26 reimburse SUBGRANTEE for reasonable and permissible expenditures for the grant purposes. In order
27 to obtain grant funds, SUBGRANTEE shall comply with the instructions and submit to SHERIFF all
28 required information and documentation, as set forth in Attachment B hereto ("How to Apply for JAG
Sheriff 2006 Page 1 of 5
i
1 Grant Reimbursements"), which is attached hereto and incorporated herein by reference. In no event
2 will the total amount of the grant funds transferred by COUNTY to SUBGRANTEE hereunder exceed
3 SUBGRANTEE's allocation, as set forth in Attachment C hereto ("JAG Program Allocation"), which is
4 attached hereto and incorporated herein by reference.
5 2. SUB-GRANTEE shall be reimbursed with said grant funds only for expenditures
6 necessary to acquire personal property or equipment as set forth in Attachment A hereto [herinafter
7 called "grant property and equipment"] or to perform such other grant functions, if any, for which
8 Attachment A specifies that SUBGRANTEE may utilize grant funds.
9 3. Throughout their useful life, SUBGRANTEE shall use grant property and equipment
10 only for grant purposes in accordance with Attachment A hereto.
11 4. SUBGRANTEE shall exercise due care to preserve and safeguard grant property and
12 equipment from damage or destruction and shall provide regular maintenance and such repairs for grant
13 property and equipment as are necessary, in order to keep said grant property and equipment
14 continually in good working order.
15 5. If grant property or equipment becomes obsolete, SUBGRANTEE shall dispose of it
16 only in accordance with the instructions of COUNTY or the agency from which COUNTY received the
17 grant funds.
18 6. SUBGRANTEE shall submit to the COUNTY grant program reporting documents and
19 information in accordance with requirements set out in Attachment D (`Edward Byrne Memorial Justice
20 Assistance Grant Reporting Requirements"), which is attached hereto and incorporated herein by
21 reference.
22 7. SUBGRANTEE shall comply with all applicable terms of the certification(s) that are
23 attached hereto as Attachment E and incorporated herein by reference.
24 8. By executing this Agreement, SUBGRANTEE agrees to comply with and be fully
25 bound by this Agreement and all applicable provisions of Attachments A, B, C, D and E hereto.
26 SUBGRANTEE shall notify COUNTY immediately upon discovery that it has not abided or no longer
27 will abide by any applicable provision of this Agreement or Attachments A, B, C,D or E hereto.
28
sheriff 2006 Page 2 of 5
1 9. SUBGRANTEE and COUNTY shall be subject to examination and audit by the State
2 Auditor General with respect to this Agreement for a period of three years after final payment
3 hereunder.
4 10. SUBGRANTEE agrees to indemnify, defend and save harmless COUNTY and the
5 agency from which COUNTY received grant funds, and their elected and appointed officials, officers,
6 agents and employees from any and all claims and losses accruing or resulting to any and all contractors,
7 subcontractors, laborers, and any other person, firm or corporation furnishing or supplying work,
8 services, materials or supplies in connection with SUBGRANTEE's performance of this Agreement,
9 including Attachments A, B, C, D and E hereto, and from any and all claims and losses accruing or
10 resulting to any person, firm, or corporation who may be injured or damaged by SUBGRANTEE in the
11 performance of this Agreement, including Attachments A, B, C, D and E hereto.
12 11. No alteration or variation of the terms of this Agreement shall be valid unless made in
13 writing and signed by duly authorized representatives of the parties hereto, and no oral understanding or
14 agreement not incorporated herein shall be binding on any of the parties hereto.
15 12. SUBGRANTEE may not assign this Agreement in whole or in part without the express
16 written consent of COUNTY.
17 13. For a period of three years after final payment hereunder or until all claims related to
18 this Agreement are finally settled, whichever is later, SUBGRANTEE shall preserve and maintain all
19 documents, papers and records relevant to the work performed or property or equipment acquired in
20 accordance with this Agreement, including Attachments A, B, C, D and E hereto. For the same time
21 period, SUBGRANTEE shall make said documents, papers and records available to COUNTY and the
22 agency from which COUNTY received the grant funds or their duly authorized representative(s), for
23 examination, copying, or mechanical reproduction on or off the premises of SUBGRANTEE, upon
24 request, during usual working hours.
25 14. SUBGRANTEE shall provide to COUNTY all records and information requested by
26 COUNTY for inclusion in quarterly reports and such other reports or records as COUNTY may be
27 required to provide to the agency from which COUNTY received grant funds or other persons or
28 agencies.
Sheriff 2006 Page 3 of 5
1 15. COUNTY may terminate this Agreement and be relieved of the payment of any
2 consideration to SUBGRANTEE if a) SUBGRANTEE fails to perform any of the covenants contained
3 in this Agreement, including the applicable terms of Attachments A, B, C, D and E hereto, at the time
4 and in the manner herein provided, or b) COUNTY loses funding under the grant. In the event of
5 termination, COUNTY may proceed with the work in any manner deemed proper by COUNTY.
6 16. SUBGRANTEE and its agents and employees shall act in an independent capacity in the
7 performance of this Agreement, including Attachments A, B, C, D and E hereto, and shall not be
8 considered officers, agents or employees of COUNTY or SHERIFF or of the agency from which
9 COUNTY received grant funds.
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17
18 //
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Sheriff 2006 Page 4 of 5
I IN WITNESS WHEREOF, the parties have executed this Agreement in the County of Orange,
2 State of California.
3
4 DATED: Z' , 2006 CO O RANGE, a political
su vision e State of California
5
6
By
7 Sheriff-Coroner
"COUNTY"
8
APPROVED AS TO FORM:
9
COUNTY COUNSEL
10
11 By
Barbara L. Stocker, Deputy
12
13 DATED: 12006
14
15 DATED: ,2006 SUBGRANTEE
16
17 By �� V y • --=
18 Police Chief
19
20 ATTEST:
APPROVED AS TO FORM
21 re
ER �G TH,CityAttow. .
igi
22 City Clerk Deputy C:it'Attomey
73
DATED: q' �Zp12006
24
25
26
27
28
sheriff 2006 Page 5 of 5
Attachment A
Edward Byrne Memorial Justice Assistance Grant
GMS Application No.2006-DJ-BX-0158
PROGRAM NARRATIVE
General Description of Program Activities:
The Edward Byrne Memorial Justice Assistance Grant (JAG) funds will be utilized to support a
broad range of activities to prevent and control crime within the County of Orange. The County
of Orange has been certified disparate; therefore this joint application includes twelve units of
local government for which the applicant and fiscal agent is the County of Orange.
The JAG funds will be utilized for the purpose areas outlined in the grant solicitation. The
twelve units of local government in the jurisdiction will utilize the funds for local initiatives,
technical assistance, training, personnel, equipment, supplies, contractual support and
information systems for criminal justice within the following purpose areas: law enforcement,
prosecution and court, prevention and education, corrections and community corrections, drug
treatment, and planning, evaluation and technology improvement. The expenditure details of the
funds for each city are outlined in the following narrative.
Multi-Agency Funding:
In a collaborative effort to benefit the County of Orange, the twelve units of local government
involved in this grant application have agreed to utilize$348,849.52 (80.6%) of the total funding
to supplement the Orange County Pro-Active Methamphetamine Laboratory Investigative Team,
hereafter referred to as PROACT.
Problem Statement:
Methamphetamine is now widely recognized throughout the United States as one of the most
destructive illegal drugs ever known. The impact of manufacturing, trafficking, and use of
methamphetamine has been devastating to many cities and rural counties throughout the country.
More than any other controlled substance, methamphetamine trafficking endangers children
through exposure to drug abuse, neglect, physical and sexual abuse, toxic chemicals, hazardous
waste, fire, and explosions. State and local law enforcement agencies identify methamphetamine
as the drug that most contributes to violent crime. In a recent survey conducted by the National
Association of Counties, the nation's sheriffs' departments reported that methamphetamine use
has contributed significantly to a rise in identity theft related crime.
Methamphetamine found in the United States originates from two general sources, controlled by
two distinct groups. Most of the methamphetamine in the United States is produced by Mexico-
based and California-based Mexican drug trafficking organizations. These drug trafficking
organizations control "super labs" and produce the majority of methamphetamine available
throughout the United States. Mexican criminal organizations control most mid-level and retail
methamphetamine distribution in the Pacific, Southwest, and West Central regions of the United
2006-DJ-BX-0158
i
Attachment A
States, particularly California. Mexican midlevel distributors sometimes supply
methamphetamine to outlaw motorcycle groups and Hispanic gangs for retail distribution
throughout the region.
The state of California is plagued with hundreds of clandestine laboratories that manufacture
methamphetamine. As a result of its close proximity to Mexico, California remains the primary
source for methamphetamine production. Orange County is one of the primary distribution hubs
utilized by Mexican drug trafficking organizations to ship methamphetamine to other parts of the
United States.
The second source for methamphetamine comes from small toxic labs, which supplement the
supply of methamphetamine in the United States. Methamphetamine and clandestine
laboratories within the urban areas of Orange County are having a devastating impact on both
society and law enforcement. Methamphetamine labs can be set up virtually anywhere and are
often found in private residences, motel and hotel rooms, apartments, house trailers, houseboats,
and commercial establishments.
Methamphetamine itself possesses a significant problem to the County of Orange. In 2005,there
were 925 methamphetamine critical incidents reported in Orange County, and methamphetamine
was the number one drug investigated by law enforcement agencies. These critical incidents
reflect the type of enforcement activity that law enforcement agencies (local, state and federal)
conducted in Orange County, such as buy/bust operations, knock&talks and search warrants.
The PROACT Task Force is a collaborative effort involving the Orange County Sheriff's
Department, local law enforcement agencies throughout the County of Orange, the District
Attorney's office, Orange County Probation, and the California Department of Justice(Bureau of
Narcotic Enforcement). PROACT will enhance the existing efforts of the Bureau of Narcotic
Enforcement's (BNE) Clandestine Laboratory Program with interdiction and eradication of all
methamphetamine labs. The eradication of methamphetamine labs can range from the small
"stove top"labs to the large"super labs"capable of multi-pound quantities of finished product.
Methamphetamine continues to take a terrible toll on this county. To combat this poison, the
PROACT Task Force is attacking methamphetamine on all fronts. Our enforcement efforts are
focused not only on the methamphetamine production and trafficking organizations distributing
this drug, but also on those involved in providing the precursor chemicals necessary to
manufacture this poison. The PROACT Task Force is well aware of the importance of
controlling the precursor chemicals necessary to produce methamphetamine, and is working with
local suppliers to mitigate and control the flow of these chemicals to methamphetamine lab
operators.
Goal:
2006-DJ-BX-0158
Attachment A
The goal of the PROACT Task Force is to pro-actively seek out and eradicate all
methamphetamine labs and methamphetamine in Orange County, thus providing a safer
community for the residents, employees and visitors within the County.
Obiectives:
1) Utilize the Bureau of Narcotic Enforcement Automated Precursor Compliance System,as
well as other local, state, and federal sources of illicit clandestine laboratory intelligence
sources to identify methamphetamine laboratory manufacturers in the County of Orange.
2) Pro-actively target, investigate and arrest methamphetamine users, laboratory operators,
traffickers, and chemical suppliers in the County of Orange.
3) Actively pursue the successful prosecution of those individuals arrested for the
manufacturing and distribution of methamphetamine.
4) Utilize the Drug Endangered Children (DEC) program when children are found at a lab
site or when children are being directly exposed to direct or indirect drug usage.
5) Network with existing BNE mandated Orange County clandestine laboratory program
personnel, and work cooperatively with all law enforcement agencies in Orange County
to provide a ready resource for police assistance in mitigating actual and perceived
threats to individual jurisdictions presented by methamphetamine laboratories.
6) Provide information to youths about the dangers of methamphetamine through school and
community forums.
7) Provide methamphetamine laboratory training to local police agencies and community
groups.
8) Refer all cases of methamphetamine related identity theft cases for prosecution or to
applicable police agencies for investigative follow-up.
Quantifiable Performance Measures:
The success of the PROACT will be based on the following statistics:
• Number, Type and Geographic location of Drug Arrests
• Number, Type of Location and Geographic Location of Bureau of Narcotic Clandestine
Laboratory Incident Seizures
• Number of Bureau of Narcotic Clandestine Laboratory Incident Seizures conducted in the
County of Orange versus those conducted by the PROACT
• Number,Location and Age Distribution of Drug Endangered Children Cases
• Total search warrants served by the PROACT
Fundinz.
TOTAL PROACT ALLOCATION: $348,849.52
TOTAL ADMINISTRATION FEE: $4,370.51
TOTAL CITY DISTRIBUTION: $83 830.977,
TOTAL JAG FUNDING: $437,051.00
2006-DJ-BX-0158
Attachment A
The Justice Assistance Grant funds will be distributed throughout each eligible county and city
as follows:
County of Orange:
The County of Orange will be allocating its entire amount of the Justice Assistance Grant funds,
less an administrative fee of 1%, to the Orange County Pro-Active Methamphetamine
Laboratory Investigative Team (PROACT). See pages 1-3 of this document, "Multi-Agency
Funding" for a complete description of the program including the goals, objectives and
quantifiable performance measures.
Funding:
PROACT allocation: $15,319.26
Administration fee: $154.74
TOTAL: $15,474.00
Anaheim City:
The city of Anaheim will be allocating its entire amount of the Justice Assistance Grant funds,
less an administrative fee of 1%, to the Orange County Pro-Active Methamphetamine
Laboratory Investigative Team (PROACT). See pages 1-3 of this document, "Multi-Agency
Funding" for a complete description of the program including the goals, objectives and
quantifiable performance measures.
Funding:
PROACT allocation: $87,938.73
Administration fee: $888.27
TOTAL: $88,827.00
Buena Park City:
The city of Buena Park will be allocating its entire amount of the Justice Assistance Grant funds,
less an administrative fee of 1%, to the Orange County Pro-Active Methamphetamine
Laboratory Investigative Team (PROACT). See pages 1-3 of this document, "Multi-Agency
Funding for a complete description of the program including the goals, objectives and
quantifiable performance measures.
Funding:
2006-DJ-BX-0158
Attachment A
PROACT allocation: $17,592.30
Administration fee: $177.70
TOTAL: $17,770.00
Costa Mesa City:
The city of Costa Mesa will be allocating its entire amount of the Justice Assistance Grant funds,
less an administrative fee of 1%, to the Orange County Pro-Active Methamphetamine
Laboratory Investigative Team (PROACT). See pages 1-3 of this document, "Multi-Agency
Funding" for a complete description of the program including the goals, objectives and
quantifiable performance measures.
Funding-
PROACT allocation: $21,067.20
Administration fee: $212.80
TOTAL: $21,280.00
Fullerton City:
The city of Fullerton will be allocating its entire amount of the Justice Assistance Grant funds,
less an administrative fee of 1%, to the Orange County Pro-Active Methamphetamine
Laboratory Investigative Team (PROACT). See pages 1-3 of this document, "Multi-Agency
Funding" for a complete description of the program including the goals, objectives and
quantifiable performance measures.
Funding-
PROACT allocation: $23,885.73
Administration fee: $241.27
TOTAL: $24,127.00
Garden Grove City:
Problem Statement:
The Garden Grove Police Department has less than one officer for every 1,000 residents, which
is one of the lowest sworn staffing levels in California. This problem will only worsen as the
City's population increases and funding from State and Federal sources decrease. Because of its
financial predicament,the Department must develop alternative solutions to increase officer time
in the field without hiring additional Personnel to fulfill its ever-increasing demand for services.
2006-DJ-BX-0158
Attachment A
Goal:
To create operational efficiencies in Patrol that would generate the equivalent productive hours
of at least five additional Police Officers.
Obiectives:
The goal will be accomplished by continuing to contract with CSI to provide Jail Services,which
includes booking, fingerprinting, and transporting of all arrestees. This will enable officers to
spend less time booking prisoners at the station, and more time in the field preventing crime.
Ouantifable Performance Measures:
In FY 2004-05, CSI's jail staff processed 6,321 arrestees, thus generating manpower savings of
approximately 12,642 hours. These savings enabled the Department to keep the equivalent of 7.1
additional officers on the street. The Department is expecting similar savings during the next
JAG grant period.
Funding:
PROACT allocation: $ 00.00
Administration fee: $512.79
City allocation: $50,766.21
TOTAL: $51,279.00
Huntington Beach City:
The city of Huntington Beach will be allocating its entire amount of the Justice Assistance Grant
funds, less an administrative fee of 1%, to the Orange County Pro-Active Methamphetamine
Laboratory Investigative Team (PROACT). See pages 1-3 of this document, "Multi-Agency
Funding" for a complete description of the program including the goals, objectives and
quantifiable performance measures.
Funding.
PROACT allocation: $23,885.73
Administration fee: $241.27
TOTAL: $24,127.00
La Habra City:
2006-DJ-BX-0158
i
Attachment A
The city of La Habra will be allocating its entire amount of the Justice Assistance Grant funds,
less an administrative fee of 1%, to the Orange County Pro-Active Methamphetamine
Laboratory Investigative Team (PROACT). See pages 1-3 of this document, "Multi-Agency
Funding" for a complete description of the program including the goals, objectives and
quantifiable performance measures.
Funding:
PROACT allocation: $12,500.73
Administration fee: $126.27
TOTAL: $12,627.00
Orange City:
The city of Orange will be allocating its entire amount of the Justice Assistance Grant funds, less
an administrative fee of 1%, to the Orange County Pro-Active Methamphetamine Laboratory
Investigative Team(PROACT). See pages 1-3 of this document, "Multi-Agency Funding" for a
complete description of the program including the goals, objectives and quantifiable performance
measures.
Funding:
PROACT allocation: $19,471.32
Administration fee: $196.68
TOTAL: $19,668.00
Santa Ana City:
The city of Santa Ana will be allocating its entire amount of the Justice Assistance Grant funds,
less an administrative fee of 1%, to the Orange County Pro-Active Methamphetamine
Laboratory Investigative Team (PROACT). See pages 1-3 of this document, "Multi-Agency
Funding" for a complete description of the program including the goals, objectives and
quantifiable performance measures.
Funding:
PROACT allocation: $121,550.22
Administration fee: $1,227.78
TOTAL: $122,778.00
Tustin City:
2006-DJ-BX-0158
Attachment A
Problem Statement:
The Tustin Police Department currently does not have a sufficient number of mobile radios for
existing staff. In addition,the City of Tustin is experiencing rapid growth and development. The
Tustin Marine Corps Air Station is in the process of being developed into the Tustin Legacy.
This significant development will be a mix of residential housing, commercial offices, an
entertainment center, schools,parks, and various governmental facilities. This development will
increase our permanent population, as well as significantly affect our daytime population. As a
result, we will need to hire additional police officers to respond to calls for service generated
from this development, as well as to protect the various properties, and to ensure the safety of the
residents,business community,and visitors alike.
We currently do not have enough mobile radios to equip the officers who would be tasked to
patrol this newly created development.
Goal:
In order to ensure the safety of the officers tasked with providing law enforcement services to
this area,and to ensure that those seeking law enforcement assistance would receive service in a
timely manner,it is our goal to equip each officer with a mobile radio.
Objectives:
The goals will be accomplished by ensuring officers are able to maintain communication with
the dispatch center and other officers when they are away from their patrol unit. Equipping each
newly hired officer with a mobile radio will provide the communication capabilities necessary to
achieve this objective.
Quantifiable Performance Measures:
We intend to measure our performance of the equipment purchase by analyzing our response
times to calls for service. It is our intention to provide response to emergency calls within five
minutes, and response to non-emergency calls within fifteen minutes of the receipt of the call.
Once these mobile radios are in place, and the development begins to expand, we will be able to
examine data to determine whether this equipment is helping us reach that goal.
Fundinjy:
PROACT allocation: $ 00.00
Administration fee: $163.13
CAy allocation: $16,149.87
TOTAL: $16,313.00
Westminster City:
2006-DJ-BX-0158
Attachment A
Problem Statement:
The Westminster Police Department has no reserve fund for technology hardware and software
upgrades and/or replacement. The various technology systems used by Patrol and Detective
personnel are limited in functionality and nearing the end of their serviceable life. JAG funds
will be used for technology upgrades and/or replacement to enhance detective and frontline
officers' ability to efficiently retrieve data and access Intranet services.
Goal.•
Westminster PD will utilize the JAG funds to integrate available data systems in order to more
effectively, predict and prevent criminal activities and, as funding permits, replace computer
hardware and software. Specifically the JAG funds will be allocated to:
1. To continue the integration of available data systems in order to more effectively
predict and prevent criminal activities;
2. To be able to replace technological systems, both hardware and software, in order to
support the goal of information integration.
Objectives:
The goals will be accomplished by:
1. Continue the integration of Alliance PD databases enabling line-level supervisors and
personnel to more efficiently retrieve data.
2. Increased use of Crystal Decisions software(Crystal Reports)to develop standardized
reports using the Alliance PD databases.
3. Expand the use of i2 Incorporated retrieval system (iBridge and Notebook Analyst
software)to link criminal cases via subjects and property.
4. Develop the use of Intranet technologies.
Quantifiable Performance Measures:
1. Investigators and supervisors will use i2 Inc. visual relational database software on a
weekly basis in order to determine criminal and case histories, as measured by self-
reporting logs for system use.
2. Investigators and supervisors will use Accurint software system on a monthly basis to
establish suspect intrastate and interstate histories through public access information,
as measured in the Accurint system's user history report.
3. Supervisors will access and use data retrieval reports generated by Crystal Decisions'
Crystal Reports software to help measure workload and workflow of patrol and
investigations functions, as measured by the creation and dissemination of a quarterly
workload and workflow report within the next year.
4. Creation and maintenance of department Intranet to centralize reports, forms, and
briefing materials for decentralized access by all personnel, as measured by the
creation of the Intranet and consistent use by all personnel.
2006-DJ-BX-015 8
Attachment A
Funding:
PROACT allocation: $5,638.30
Administration fee: $227.81
City Allocation: $16,914.89
TOTAL: $22,781.00
2006-D3-BX-0158
Attachment B
HOW TO APPLY FOR JAG GRANT REIMBURSEMENTS
1. A letter on your letterhead that includes or states the following
A. Your agency's request for reimbursement in the amount of$ ;
B. Against Grant#2006-DJ-BX-0158;
C. Certification that you complied with all procurement procedures outlined
in your agency's procurement manual and financial and administrative
requirements set forth in the current OJP Financial guide.
D. Name of payee and address of where payment is to be sent
E. Letter is to be signed by the person authorized in the JAG Program MOU.
2. Required attachments to the letter:
A. Your agency is required to submit quarterly Financial Status Report
(FSRs)using a Standard Form 269A(SF-269A). This report reflects the
actual federal monies spent,unliquidated obligations incurred, and the
unobligated balance of federal funds. The FSR is due at the Sheriff's
Department Financial Division no later than 15 days following each
calendar quarter,even if you don't have any reimbursement claims. The
reporting quarter end dates and due dates are as follows:
Qtr. ending 03-31-YY due no later than 4/15
Qtr. ending 06-30-YY due no later than 7/15
Qtr. ending 09-30-YY due no later than 10/15
Qtr. ending 12-31-YY due no later than 01115
A helpful hints guide for completing FSRs is available at the JAG website
at: h=://www.ojp.gov/BJAJjzrant/ html
B. All invoices and relevant purchase orders pertaining to federal monies
spent.
C. Time Sheets and part of payroll register showing personnel name or other
individual identifier and details of payroll costs claimed,if any.
D. Copies of signed check(s)for purchase(s);
All of the above documentation must be provided or your claim cannot be
processed.
If you have any questions please call Herminn Vengco at(714) 834-6684.
Send your claim to the Attention of Herminn Vengco at 320 North Flower Street Suite
108, Santa Ana,Calif. 92703.
Attachment C
2006 JAG Projected Federal Fund Allocations using 2005 Distribution Percentages
FroiGeted 2006
2006 Fed.JAG 2006 Fed.JAG 1%. Adjusted 2006 Fed. Fed.JAG% to 2006$Amount Fed. 2006$Amount
AGENCY TYPE Funds Admin Costs JAG Funds PROACT JAG to PROACT Fed.JAG to Cities
ORANGE COUNTY County $ 15,474.00 $ 154.74 $ 15,319.26 100.00% $ 15,319.26 $ -
ANAHEIM CITY Municipal $ 88,827.00 $ 888.27 $ 87,938.73 100% $ 87,938.73 $ -
BUENA PARK CITY Municipal $ 17,770.00 $ 177.70 $ 17,592.30 100% $ 17,592.30 $ -
COSTA MESA CITY Municipal $ 21,2BO.00 $ 212.80 $ 21,067.20 100% $ 21,067.20 $ -
FULLERTON CITY Municipal $ 24,127.00 $ 241.27 $ 23,885.73 100% $ 23,885.73 $ -
GARDEN GROVE CITY Municipal $ 51,279.00 $ 512.79 $ 50,766.21 0% $ - $ 50,766.21
HUNTINGTON BEACH CITY Municipal $ 24,127.00 $ 241.27 $ 23,885.73 100% $ 23,885.73 $ -
LA HABRA CITY Municipal $ 12,627.00 $ 126.27 $ 12,500.73 100.00% $ 12,500.73 $ -
ORANGE CITY Municipal $ 19,668.00 $ 196.68 $ 19,471.32 100% $ 19,471.32 $ -
SANTAANACITY Municipal $ 122,778.00 $ 1,227.78 $ 121,550.22 100% $ 121,550.22 $ -
TUSTtN CITY Municipal $ 16,313.00 $ 163.131 $ 16,149.87 0% $ - $ 16,149.87
WESTMINISTER CITY Municipal $ 22,781.00 $ 227.811 $ 22,553.19125% $ 5,638.30 $ 16,914.89
TOTAL $437,051.00 4,370.51 1 $ 432,680.49 80.63% $ 348,849.52 $ 83,830.97
2006-DJ-BX-0158
Attachment D
2006-DJ-Bx-0158
EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT
PROGRAM REPORTING REQUIREMENTS
Program Reports must be submitted to the Lead Agency(Sheriffs Department) by March 1 and
September 1 of each year of the grant. The reporting requirements are designed to provide the
grantor agency with sufficient information to monitor grant implementation and goal
achievement. The reports must be keyed to your problem statement, goal, objectives and
quantifiable performance measures. Specifically,the report should:
1. Indicate the status of each goal that was due for completion during a previous reporting
period but carried over due to implementation of other problems.
2. State the status of each goal which was scheduled to be achieved during the report.
3. State the corrective action planned to resolve implementation problems and state the
effect of these problems on the remaining schedule for achieving the project remaining
goals.
4. If appropriate, identify changes that are needed in the implementation plan specified in
the grant application to overcome problems. Changes that alter plans and/or goals set
forth in the application require prior grantor agency approval and issuance of a Grant
Adjustment Notice(GAN).
5. State what technical assistance the grantor agency might provide during the next six
month period to help resolve implementation problems. If technical assistance has been
provided to resolve implementation problems, state the problems(or tasks)addressed and
the results (or impact) of the assistance provided.
6. Based on the performance measures set forth in the grant application(implementation
plan),indicate in quantitative terms the results (of the project) achieved both during the
reporting period and cumulative-to-date.Explanatory and qualifying statements will be
helpful here, especially if project objectives have changed.
SPECIAL REQUIREMENTS
Special reporting requirements or instructions may be prescribed for categorical projects in
certain program or experimental areas to better assess impact and comparative effectiveness of
the overall categorical grant program. These will be communicated to affected grantees by the
agency.
Please submit all Program Reports via e-mail and direct any questions regarding the grant
program reporting to Deputy Kim Donohue.
(714)935-6869
kpdonohue(@,,ocsd.org
431 The City Drive South
Orange,CA 92868
Attachment E
2006-DJ-BX-0158
Congratulations on your recent award.In establishing financial assistance programs,Congress linked the receipt
of Federal funding to compliance with Federal civil rights laws.The Office for Civil Rights(OCR),Office of
Justice Programs(OJP),U.S.Department of Justice is responsible for ensuring that recipients of financial aid
from OJP,its component offices and bureaus,the Office on Violence Against Women(OVW),and the Office
of Community Oriented Policing Services(COPS)comply with applicable Federal civil rights statutes and
regulations.We at OCR are available to help you and your organization meet the civil rights requirements that
come with Justice Department funding.
As you know,Federal laws prohibit recipients of financial assistance from discriminating on the basis of race,
color,national origin,religion,sex,or disability in funded programs or activities,not only in respect to
employment practices but also in the delivery of services or benefits.Federal law also prohibits funded programs
or activities from discriminating on the basis of age in the delivery of services or benefits.
In addition to these general prohibitions,your organization,which is a recipient of financial assistance subject to
the nondiscrimination provisions of the Omnibus Crime Control and Safe Streets Act(Safe Streets Act)of 1968,
42 U.S.C.§3789d(c),must meet two additional requirements:(I)complying with Federal regulations pertaining to
the development of an Equal Employment Opportunity Plan(EEOP),28 C.F.R.§42.301-.308,and(2)submitting
to OCR Findings of Discrimination(see 28 C.F.R.§§42.205(5)or 31.202(5)).
Complying with the EEOP Requirement
In accordance with Federal regulations,and Assurance No.6 in the Standard Assurances,your organization must
comply with the following EEOP reporting requirements:
If your organization has received an award for$500,000 or more and has 50 or more employees(counting both
full-and part-time employees but excluding political appointees),then it has to prepare an EEOP and submit it to
OCR for review within 60 days from the date of this letter.For assistance in developing an ESOP,please
consult OCR's website at http://www.ojp.usdoj.gov/ocr/.You may also request technical assistance from an EEOP
specialist at OCR by dialing(202)616-3208.
If your organization received an award between$25,000 and$500,000 and has 50 or more employees,your
organization still has to prepare an EEOP,but it does not have submit the EEOP to OCR for review.Instead,your
organization has to maintain the EEOP on file and make it available for review on request.In addition,your
organization has to complete Section B of the enclosed Certification Form and return it to OCR The certification
form can be found at htty:///www.oip.usdoi.gov/ocr/.
If your organization received an award for less than$25,000;or if your organization has less than 50 employees,
regardless of the amount of the award;or if your organization is a medical institution,educational institution,
nonprofit organization or Indian tribe,then your organization is exempt from the EEOP requirement.However,
your organization must complete Section A of the enclosed Certification Form and return it to OCR.The
certification form can be found at http:///www.oip.usdoj.aov/ocr/.
Submitting Findings of Discrimination
In the event a Federal or State court or Federal or State administrative agency makes an adverse finding of
discrimination against your organization after a due process hearing,on the ground of race,color,religion,
national origin,or sex,your organization must submit a copy of the finding to OCR for review.
Providing Services to Limited English Proficiency(LEP)Individuals
In accordance with recent Department of Justice Guidance pertaining to Title VII of the Civil Rights Act of 1964,
42 U.S.C. §2000d,recipients of Federal financial assistance must take reasonable steps to provide meaningful
access to their programs and activities for persons with limited English proficiency(LEP).For more information
on the civil rights responsibilities that recipients have in providing language services to LEP individuals,please
see the website www.len.eov.
Attachment E
Ensuring the Compliance of Subrecipients
If your organization makes subawards to other agencies,you are responsible for assuring that subrecipients also
comply with all of the applicable Federal civil rights laws,including the requirements pertaining to developing
and submitting an EEOP,reporting Findings of Discrimination,and providing language services to LEP persons.
State agencies that make subawards must have in place standard grant assurances and review procedures to
demonstrate that they are effectively monitoring the civil rights compliance of subrecipients.
Enforcing Civil Rights Laws
All recipients of Federal financial assistance,regardless of the particular funding source,the amount of the.grant
award,or the number of employees in the workforce,are subject to the prohibitions against unlawful
discrimination.Accordingly,OCR investigates recipients that are the subject of discrimination complaints from
both individuals and groups.In addition,based on regulatory criteria,OCR selects a number of recipients each
year for compliance reviews,audits that require recipients to submit data showing that they are providing
services equitably to all segments of their service population and that their employment practices meet equal
employment opportunity standards.
Ensuring Equal Treatment for Faith-Based Organizations
The Department of Justice has published a regulation specifically pertaining to the funding of faith-based
organizations.In general,the regulation,28 C.F.R.part 38,requires State Administering Agencies to treat these
organizations the same as any other applicant or recipient.The regulation prohibits State Administering
Agencies from making award or grant administration decisions on the basis of an organization's religious
character or affiliation,religious name,or the religious composition of its board of directors.
The regulation also prohibits faith-based organizations from using direct financial assistance from the
Department of Justice to fund inherently religious activities.While faith-based organizations can engage in
non-funded inherently religious activities,they must be held separately from the Department of Justice funded
program,and customers or beneficiaries cannot be compelled to participate in them.The Equal Treatment
Regulation also makes clear that organizations participating in programs directly funded by the Department of
Justice are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion.For
more information on the regulation,please see OCR's website at http://www.ojp.usdoj.gov/ocr/etfbo.htm
State Administering Agencies and faith-based organizations should also note that the Safe Streets Act,as
amended;the Victims of Crime Act,as amended,and the Juvenile Justice and Delinquency Prevention Act,as
amended,contain prohibitions against discrimination on the basis of religion in employment.These employment
provisions have been specifically incorporated into 28 C.F.R.Part 38.1(f)and 38.2(f).Consequently,in many
circumstances,it would be impermissible for faith-based organizations seeking or receiving funding authorized
by these statutes to have policies or practices that condition hiring and other employment-related decisions on the
religion of applicants or employees.Programs subject to these nondiscrimination provisions may be found on
OCR's website at http://www.ojp.usdoj.gov/ocr/.Questions about the regulation or the statutes that prohibit
discrimination in employment may be directed to this Office.
SPECIAL CONDITIONS
1.The recipient agrees to comply with the financial and administrative requirements set forth in the current edition
of the Office of Justice Programs(OJP)Financial Guide,
2.The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan(if recipient
is required to submit one pursuant to 28 CYK Section 42.302),that is approved by the Office for Civil Rights,is
a violation of its Certified Assurances and may result in suspension or termination of funding,until such time as
the recipient is in compliance.
3.The recipient agrees to comply with the organizational audit requirements of OMB Circular A 133,Audits of
States,Local Governments,and Non-Profit Organizations,as further described in the current edition of the OJP
Financial Guide,Chapter 19.
4.Recipient understands and agrees that it cannot use any federal funds,either directly or indirectly,in support of
the enactment,repeal,modification or adoption of any law,regulation or policy,at any level of government,
without the express prior written approval of OJP.
Attachment E
5.The grantee agrees to assist BJA in complying with the National Environmental Policy Act(NEPA)and other
related federal environmental impact analyses requirements in the use of these grant funds,either directly by the
grantee or by a subgrantee.Accordingly,prior to obligating grant funds,the grantee agrees to first determine if
any of the following activities will be related to the use of the grant funds.
The grantee understands that this special condition applies to its following new activities whether or not they are
being specifically funded with these grant funds.That is,as long as the activity is being conducted by the grantee,
a subgrantee,or any third party and the activity needs to be undertaken in order to use these grant funds,this
special condition must first be met.The activities covered by this special condition are:
a.New construction;
b.Minor renovation or remodeling of a property either(a)listed on or eligible for listing on the National Register
of Historic Places or(b)located within a 100-year flood plain;
c.A renovation,lease,or any proposed use of a building or facility that will either(a)result in a change in its
basic prior use or(b)significantly change its size;and,
d.Implementation of a new program involving the use of chemicals other than chemicals that are(a)purchased as
an incidental component of a funded activity and(b)traditionally used,for example,in office,household,
recreational,or education environments.
Application of This Special Condition to Grantee's Existing Programs or Activities:For any of the grantee's or its
subgrantees'existing programs or activities that will be funded by these grant funds,the grantee,upon specific
request from BJA,agrees to cooperate with BJA in any preparation by BJA of a national or program
environmental assessment of that funded program or activity.
6.This special condition facilitates compliance with the provisions of the National Environmental Policy Act
(NEPA)relating to clandestine methamphetamine laboratory operations,including the identification,seizure,or
closure of clandestine methamphetamine laboratories[hereinafter,"meth lab operations"].No monies from this
award may be obligated to support meth lab operations unless the grantee implements this special condition.
The Office of Justice Programs(OJP),in consultation with the Bureau of Justice Assistance,the Drug
Enforcement Administration,and the Office for Community Oriented Policing Services,prepared a Program-level
Environmental Assessment(Assessment)governing meth lab operations.The Assessment describes the adverse
environmental,health,and safety impacts likely to be encountered by law enforcement agencies as they
implement specific actions under their methamphetamine laboratory operations.Consistent with the Assessment,
the following terms and conditions shall apply to the grantee for any OJP funded methlab operations:
A.The grantee shall ensure compliance by OJP funded sub-grantees with federal,state,and local environmental,
health,and safety laws and regulations applicable to meth lab operations,to include the disposal of the chemicals,
equipment,and wastes resulting from those operations.
B.The grantee shall have a Mitigation Plan in place that identifies and documents the processes and points of
accountability within its state.This plan will be used to ensure that the adverse environmental,health,and safety
impacts delineated in the Assessment are mitigated in a manner consistent with the requirements of this condition.
C.The grantee shall monitor OJP funded meth lab operations to ensure that they comply with the following nine
mitigation measures identified in the Assessment and whose implementation is addressed in the grantee's
Mitigation
Plan.These mitigation measures must be included as special conditions in all subgrants:(See Part 11 of this special
condition)
7. 1.Provide medical screening of personnel assigned or to be assigned by the grantee to the seizure or closure of
clandestine methamphemmine laboratories;
2.Provide Occupational Safety and Health Administration(OSHA)required initial and refresher training for law
enforcement officials and all other personnel assigned to either the seizure or closure of clandestine
methamphetamine laboratories;
{
Attachment E
3.As determined by their specified duties,equip the personnel with OSHA required protective wear and other
required safety equipment;
4.Assign properly trained personnel to prepare a comprehensive contamination report on each seized/closed
laboratory;
5.Utilize qualified disposal personnel to remove all chemicals and associated glassware,equipment,and
contaminated materials and wastes from the site(s)of each seized laboratory,
6.Dispose of the chemicals,equipment,and contaminated materials and wastes at properly licensed disposal
facilities or,when allowable,at properly licensed recycling facilities;
7.Monitor the transport,disposal,and recycling components of subparagraphs numbered 5.and 6.immediately
above in order to ensure proper compliance;
8.Have in place and implement a written agreement with the responsible state environmental agency.This
agreement must provide that the responsible state environmental agency agrees to(i)timely evaluate the
environmental condition at and around the site of a closed clandestine laboratory and(ii)coordinate with the
responsible party,property owner,or others to ensure that any residual contamination is remediated,if determined
necessary by the state environmental agency and in accordance with existing state and federal requirements;and
9.Have in place and implement a written agreement with the responsible state or local service agencies to
properly
respond to any minor,as defined by state law,at the site.This agreement must ensure immediate response by
qualified personnel who can(i)respond to the potential health needs of any minor at the site;(ii)take that minor
into protective custody unless the minor is criminally involved in the meth lab activities or is subject to arrest for
other criminal violations;(iii)ensure immediate medical testing for methamphetamine toxicity;and(iv)arrange
for any follow-up medical tests,examinations,or health care made necessary as a result of methamphetamine
toxicity.
8. The recipient agrees to submit to BJA for review and approval any curricula,training materials,or any other written
materials that will be published,including web-based materials and web site content,through funds from this grant
at least thirty(30)working days prior to the targeted dissemination date.
9. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement
information sharing systems which involve interstate connectivity between jurisdiction,such systems shall employ,
to the extent possible,existing networks as the communication backbone to achieve interstate connectivity,unless
the grantee can demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would
impair the functionality of an existing or proposed IT system.
10. To support public safety and justice information sharing,OJP requires the grantee to use the Global Justice Data
Model specifications and guidelines for this particular grant.Grantee shall publish and make available without
restriction all schemas(extensions,constraint,proxy)generated as a result of this grant to the component registry as
specified in the guidelines.This information is available at www.it.ojp.gov/gjxdm.
11. The recipient is required to establish a trust fund account.(The trust fund may or may not be an interest-bearing
account.)The fund may not be used to pay debts incurred by other activities beyond the scope of the Edward Byrne
Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant funds
in the trust fund(including any interest earned)during the period of the grant.Grant funds(including any interest
earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later
than 90 days after the end of the grant period,along with the final submission of the Financial Status Report(SF-
269).
12. The grantee agrees to comply with all reporting,data collection and evaluation requirements,as prescribed by the
BJA in the program guidance for the Justice Assistance Grant(JAG).Compliance with these requirements will be
monitored by BJA.
13. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28
C.F.R.Part 23,Criminal Intelligence Systems Operating Policies,if OJP determines this regulation to be applicable.
Should OJP determine 28 C.F.R.Part 23 to be applicable,OJP may,at its discretion,perform audits of the system,
as per 28 C.F.R.23.20(g).Should any violation of 28 C.F.R Part 23 occur,the recipient may be fined as per 42
U.S.C.3789g(c)-(d).Recipient may not satisfy such a fine with federal funds.
Attachment E
14. The recipient agrees that all income generated as a direct result of this award sball be deemed program income.All
program income must be accounted for and used for the purposes under the conditions applicable for the use of
funds under this award,including the effective edition of the OJP Financial Guide and,as applicable,either(1)28
C.F.R.part 66 or(2)28 C.F.R part 70 and OMB Circular A-110.Further,the use of program income must be shown
on the quarterly Financial Status Report,SF269.
15. The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification
regarding any information technology project funded by this grant during the obligation and expenditure period.
This is to facilitate communication among local and state governmental entities regarding various information
technology projects being conducted with these grant funds.In addition,the recipient agrees to maintain an
administrative file documenting the meeting of this requirement.For a list of State Information Technology Points
of Contact,go to hM://www.oip.usdoi.gov/ec/states.htm.
16. Grantee agrees to comply with the requirements of 28 C.F.R.Part 46 and all Office of Justice Programs policies and
procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board
approval,if appropriate,and subject informed consent.
17. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22
that are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of
grant approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in
particular,section 22.23.
18. Recipient agrees that funds provided under this award may not be used to operate a"pay-to-stay"program in any
local jail.Recipient further agrees not to subaward funds to local jails which operate"pay-to-stay"programs.
19. "Applicants must certify that Limited English Proficiency persons have meaningful access to the services under this
program(s).National origin discrimination includes discrimination on the basis of limited English proficiency
(LEP).To ensure compliance with Title VI and the Safe Streets Act,recipients are required to take reasonable steps
to ensure that LEP persons have meaningful access to their programs.Meaningful access may entail providing
language assistance services,including oral and written translation when necessary.The U.S.Department of Justice
has issued guidance for grantees to help them comply with Title VI requirements.The guidance document can be
accessed on the Internet at www.lep.gov."
All grants funded under the Edward Byrne Memorial Justice Assistance Grant Program(JAG)will carry
the following NEPA special condition:
1)The grantee agrees to assist BJA in complying with the National Environmental Policy Act(NEPA)
and other related federal environmental impact analyses requirements in the use of these grant funds,
either directly by the grantee or by a subgrantee.Accordingly,prior to obligating grant funds,the grantee
agrees to first determine if any of the following activities will be related to the use of the grant funds.The
grantee understands that this special condition applies to its following new activities whether or not they
are being specifically funded with these grant funds.That is,as long as the activity is being conducted by
the grantee,a subgrantee,or any third party and the activity needs to be undertaken in order to use these
grant funds,this special condition must first be met.The activities covered by this special condition are:
a.New construction;
b.Minor renovation or remodeling of a property either(a)listed on or eligible for listing on the National
Register of Historic Places or(b)located within a 100-year flood plain;
c.A renovation,lease,or any proposed use of a building or facility that will either(a)result in a change
in its basic prior use or(b)significantly change its size;and,
d.Implementation of a new program involving the use of chemicals other than chemicals that are(a) j
purchased as an incidental component of a funded activity and(b)traditionally used,for example,in
Attachment E
office,household,recreational,or education environments.
Application of This Special Condition to Grantee's Existing Programs or Activities:For any of the
grantee's or its subgrantees'existing programs or activities that will be funded by these grant fiords,the
grantee,upon specific request from BJA,agrees to cooperate with BJA in any preparation by BJA of a
national or program environmental assessment of that funded program or activity.
i
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RCA ROUTING SHEET
INITIATING DEPARTMENT: Police Department
SUBJECT: Approve the Agreement with the County of Orange for
Federal 2006 Edward Byrne Memorial Justice
Assistance Grant (JAG) Program
COUNCIL MEETING DATE: September 18, 2006
RCA ATTACHMENTS STATUS
Ordinance (w/exhibits & legislative draft if applicable) Attached ❑
Not Applicable
Resolution (w/exhibits & legislative draft if applicable) Attached ❑
Not Applicable
Tract Map, Location Map and/or other Exhibits Attached ❑
Not Applicable
Attached
Contract/Agreement (w/exhibits if applicable) Not Applicable ❑
(Signed in full by the City Attorney)
Attached
Subleases, Third Party Agreements, etc. Not Applicable
(Approved as to form by City Attorney)
Certificates of Insurance b the City Attorne Attached
(Approved Y Y Y) Not Ap licable
Attached ❑
Fiscal Impact Statement (Unbudgeted, over$5,000) Not Applicable
Attached ❑
Bonds (If applicable) Not Applicable
Attached ❑
Staff Report (If applicable) Not Applicable
Attached ❑
Commission, Board or Committee Report (If applicable) Not Applicable
s/Conditions forA Approval and/or Denial Attached ElFindin
g pp Not Applicable
EXPLANATION FOR MISSING ATTACHMENTS
REVIEWED RETURNED FORWARDED
Administrative Staff
Assistant City Administrator (initial)
City Administrator (Initial)
)
City Clerk ( )
EXPLANATION FOR RETURN OF ITEM:
Only)(Below Space For City Clerk's Use
RCA Author: Mindy James
Esparza, Patty
From: James, Mindy
Sent: Monday, October 02, 2006 5:27 PM
To: Esparza, Patty
Cc: 'kpdonohue@ocsd.org'
Subject: FW: APPROVED RCA-JAG PROGRAM AGREEMENT
Importance: High
Patty,
Please send one of the original agreement from the attached JAG grant RCA to:
Orange County Sheriffs Department
431 The City Drive South
Orange, CA 92868
Attn: Deputy Kim Konohue
Thanks!
Mindy
ext. 5425 --
-----Original Me"§sage-----
From: James,Mindy
Sent: Wednesday,September 27,2006 8:44 AM
To: 'kpdonohue@ocsd.org'
Subject: FW:APPROVED RCA-JAG PROGRAM AGREEMENT
Importance: High
-----Original Message-----
From: James,Mindy
Sent: Monday,September 25,2006 11:10 AM
To: 'kpdonohue@ocsd.org'
Subject: FW:APPROVED RCA-JAG PROGRAM AGREEMENT
Importance: High
Kim,
I am waiting from the City Clerk Dept. to sent me the original of this approval RCA for the JAG grant. When I get it, I will
sent it to you.
Thanks!
Mindy
714-536-5425
-----Original Message-----
From: Small, Kenneth
Sent: Friday,September 22,2006 9:33 AM
To: Stuart,Bill;James,Mindy
Subject: FW:APPROVED RCA-JAG PROGRAM AGREEMENT
Importance: High
-----Original Message-----
From: Lugar,Robin
Sent: Friday,September 22,2006 9:27 AM
To: Small,Ken
Cc: Esparza, Patty
1
CITY OF HUNTINGTON BEACH
[tea 2000 MAIN STREET CALIFORNIA 92648
OFFICE OF THE CITY CLERK
JOAN L. FLYNN
CITY CLERK
October 3, 2006
Orange County Sheriff's Department
431 The City Drive South
Orange, CA 92868-3303
Attn: Deputy Kim Konohue
Dear Ms. Kohohue:
Enclosed for your records is an original of the Agreement to Transfer
Funds for 2006 Edward Byrne Memorial Justice Assistance Grant (JAG)
Program approved by the City Council on September 18, 2006.
Sincerely,
Joan L. Flynn
City Clerk
JF:pe
Enclosure: Agreement
G:followup:agrmtltr
(Telephone:714-536-5227)