HomeMy WebLinkAboutSheriff-Coroner Department - County of Orange - 2008-12-01 CITY OF HUNTINGTON BEACH
MEETING DATE: December I, 2008 DEPARTMENT ID NUMBER:PD-08-012
Council/Agency Meeting Held: ZOI:Anae
Deferred/Continued to:
d ❑ Conditionally Approved ❑ Denied City rk' gnatur
Council Meeting Date: December1, 2008 Department ID Number: PD-08-012
CITY OF HUNTINGTON BEACH
REQUEST FOR CITY COUNCIL ACTION
SUBMITTED TO: HONORABLE MAYOR AND CITY C NCIL MEMBERS
SUBMITTED BY: FRED A. WILSON, CITY ADMINIS fOR a!6
PREPARED BY: KENNETH W. SMALL, CHIEF OF IICE
SUBJECT: APPROVE THE AGREEMENT WITH COUNTY OF ORANGE FOR
FEDERAL 2008 EDWARD BYRNE MEMORIAL JUSTICE
ASSISTANCE GRANT (JAG) PROGRAM
Statement of Issue,Funding Source,Recommended Action,Alternative Action(s),Analysis,Environmental Status,Attachment(s)
Statement of Issue:
The City has received notification it successfully competed for a federal fiscal year 2008
grant award from the Department of Justice. This is a coordinated grant that was applied for
on a countywide basis. The City of Huntington Beach falls within the Orange County urban
area and will be funded via the County of Orange. In order to comply with the federal
requirement regarding this funding, an agreement is necessary between the City of
Huntington Beach and the County of Orange.
Funding Source:
Grant funds not anticipated in the original FY 2008/09 city budget, estimated to be $14,442,
will be fully reimbursed by the grant from the Department of Justice. No other matching or
in-kind city funds are required for this grant. A new fund will be established for this funding.
Recommended Action: Motion to:
1. Approve and accept the JAG Grant between the County of Orange and the City of
Huntington Beach for federal fiscal year 2008,
2. Authorize the Chief of Police to execute on the City's behalf the Federal 2008 Edward
Byrne Memorial JAG agreements between the County of Orange and the City of
Huntington Beach that are approved as to form by the City Attorney,
U:\RCA\Calendar Year 2008 RCA\JAG Grant RCA 2008 funding.doc
11/6/2008 3:51 PM
f
REQUEST FOR ACTION
MEETING DATE: December f, 2008 DEPARTMENT ID NUMBER:PD-08-0'12
3. Approve the appropriation of up to $14,442 to be fully reimbursed by the grant from the
Department of Justice via the County of Orange.
Alternative Action(s): .
Do not approve the grant; reject the grant funding from the Department of Justice, and direct
staff accordingly.
Analysis:
The Edward Byrne Memorial Justice Assistance Grant (JAG) funds will be utilized to support
a broad range of activities to prevent and control crime within the County of Orange. The
County of Orange has been certified disparate, therefore,this joint application includes twenty
units of local government for which the applicant and fiscal agent is the County of Orange.
The twenty units of local government in the jurisdiction will utilize the funds for local
initiatives, technical assistance, training, personnel, equipment, supplies, and information
systems for criminal justice within the following purpose areas: law enforcement, prosecution
and court, prevention and education, corrections and community corrections, drug treatment,
planning, evaluation and technology improvement.
The total City of Huntington Beach grant is $15,202. Of the total grant amount, $760 is for
the administrative fee and $14,442 is for new specialized equipment to efficiently maintain
the helicopters in the Aeronautics unit.
Strategic Plan Goal: To provide public services with the highest professional standards to
meet community expectations and needs, assuring that the city is sufficiently staffed, and
equipped overall.
Environmental Status: Not applicable.
Attachment(s):
® D ri,vtioo
1. Fiscal Impact Statement
2. Grant agreement with the County of Orange
UARCA\Calendar Year 2008 RCA\JAG Grant RCA 2008 funding.doc
11/6/2008 3:51 PM
ATTACHMENT # 1
CITY OF HUNTINGTON BEACH
INTERDEPARTMENTAL COMMUNICATION
FINANCE DEPARTMENT
TO: FRED A. WILSON, CITY ADMINISTRATOR
FROM: DAN T. VILLELLA, CPA
SUBJECT: FIS 2008-09-02 Approve the Agreement with County of Orange for Federal
2008 Edward Byrne Memorial Justice Assistance Grant (JAG) Program
DATE: NOVEMBER 6, 2008
As required by Resolution 4832, this Fiscal Impact Statement has been prepared for"Approve
the Agreement with County of Orange for Federal 2008 Edward Byrne Memorial Justice
Assistance Grant(Jag) Program."
If the City Council approves this action (total appropriation$14,442), there will be no effect on
the fund balance of any fund since this will be funded by additional revenues not anticipated
during budget adoption.
Dan T. Villella, CPA
DTV/rs
ATTACHMENT #2
I AGREEMENT TO TRANSFER FUNDS
2 FOR 2008 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG)
3 PROGRAM
4
5 THIS AGREEMENT is entered into this day of 2008, which date is
6 enumerated for purposes of reference only, by and between the COUNTY OF ORANGE, a political
7 subdivision of the State of California, hereinafter referred to as "COUNTY", and
8 a municipal corporation, hereinafter referred to as
9 "SUBGRANTEE."
10 WHEREAS, COUNTY, acting through its Sheriff-Coroner Department, hereinafter referred to
11 as SHERIFF, in its capacity as the lead agency on behalf of eight units of local government, including
12 SHERIFF and SUBGRANTEE, has applied for, received and accepted the Edward Byrne Memorial
13 Justice Assistance Grant from the U.S. Department of Justice, Office of Justice Programs, Bureau of
14 Justice Assistance (hereinafter referred to as "the grant").
15 WHEREAS, the purpose of the grant is to supplement the resources available to the multi
16 agency Orange County Pro-Active Methamphetamine Laboratory Investigative Team (PROACT), and
17 to various programs designated to prevent and control crime within the County of Orange that are
18 operated by individual agencies included in the above-referenced eight units of local government, as set
19 forth in Attachment A hereto (Program Narrative in the grant MOU), which is attached hereto and
20 incorporated herein by reference.
21 WHEREAS, the terms of the grant require that certain grant funds be transferred to
22 SUBGRANTEE to be used for the grant purposes, which may include local initiatives, technical
23 assistance, training, personnel, equipment, supplies, contractual support, and information systems for
24 law enforcement, as more particularly described in Attachment A hereto.
25 NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:
26 1. COUNTY shall transfer to SUBGRANTEE grant funds, in arrears, as necessary to
27 reimburse SUBGRANTEE for reasonable and permissible expenditures for the grant purposes. In order
28 to obtain grant funds, SUBGRANTEE shall comply with the instructions and submit to SHERIFF all
Sheriff 2008 Page 1 of 5
I required information and documentation, as set forth in Attachment B hereto ("How to Apply fox JAG
2 Grant Reimbursements"), which is attached hereto and incorporated herein by reference. In no event
3 will the total amount of the grant funds transferred by COUNTY to SUBGRANTEE hereunder exceed
4 SUBGRANTEE's allocation, as set forth in Attachment C hereto ("JAG Program Allocation"), which is
5 attached hereto and incorporated herein by reference.
6 2. SUB-GRANTEE shall be reimbursed with said grant funds only for expenditures
7 necessary to acquire personal property or equipment as set forth in Attachment A hereto [herinafter
8 called "grant property and equipment"] or to perform such other grant functions, if any, for which
9 Attachment A specifies that SUBGRANTEE may utilize grant funds.
10 3. Throughout their useful life, SUBGRANTEE shall use grant property and equipment
11 only for grant purposes in accordance with Attachment A hereto.
12 4. SUBGRANTEE shall exercise due care to preserve and safeguard grant property and
13 equipment from damage or destruction and shall provide regular maintenance and such repairs for grant
14 property and equipment as are necessary, in order to keep said grant property and equipment
15 continually in good working order.
16 5. If grant property or equipment becomes obsolete, SUBGRANTEE shall dispose of it
17 only in accordance with the instructions of COUNTY or the agency from which COUNTY received the
18 grant funds.
19 6. SUBGRANTEE shall submit to the COUNTY grant program reporting documents and
20 information in accordance with requirements set out in Attachment D ("Edward Byrne Memorial Justice
21 Assistance Grant Reporting Requirements"), which is attached hereto and incorporated herein by
22 reference.
23 7. SUBGRANTEE shall comply with all applicable terms of the certification(s) that are
24 attached hereto as Attachment E and incorporated herein by reference.
25 8. By executing this Agreement, SUBGRANTEE agrees to comply with and be fully
26 bound by this Agreement and all applicable provisions of Attachments A, B, C, D and E hereto.
27 SUBGRANTEE shall notify COUNTY immediately upon discovery that it has not abided or no longer
28 will abide by any applicable provision of this Agreement or Attachments A, B, C, D or E hereto.
Sheriff2008 Page 2 of 5
1 9. SUBGRANTEE and COUNTY shall be subject to examination and audit by the State
2 Auditor General with respect to this Agreement for a period of three years after final payment
3 hereunder.
4 10. SUBGRANTEE agrees to indemnify, defend and save harmless COUNTY and the
5 agency from which COUNTY received grant funds, and their elected and appointed officials, officers,
6 agents and employees from any and all claims and losses accruing or resulting to any and all contractors,
7 subcontractors, laborers, and any other person, firm or corporation furnishing or supplying work,
8 services, materials or supplies in connection with SUBGRANTEE's performance of this Agreement,
9 including Attachments A, B, C, D and E hereto, and from any and all claims and losses accruing or
10 resulting to any person, firm, or corporation who may be injured or damaged by SUBGRANTEE in the
11 performance of this Agreement, including Attachments A, B, C, D and E hereto.
12 11. No alteration or variation of the terms of this Agreement shall be valid unless made in
13 writing and signed by duly authorized representatives of the parties hereto, and no oral understanding or
14 agreement not incorporated herein shall be binding on any of the parties hereto.
15 12. SUBGRANTEE may not assign this Agreement in whole or in part without the express
16 written consent of COUNTY.
17 13. For a period of three years after final payment hereunder or until all claims related to
18 this Agreement are finally settled, whichever is later, SUBGRANTEE shall preserve and maintain all
19 documents, papers and records relevant to the work performed or property or equipment acquired in
20 accordance with this Agreement, including Attachments A, B, C, D and E hereto. For the same time
21 period, SUBGRANTEE shall make said documents, papers and records available to COUNTY and the
22 agency from which COUNTY received the grant funds or their duly authorized representative(s), for
23 examination, copying, or mechanical reproduction on or off the premises of SUBGRANTEE, upon
24 request, during usual working hours.
25 14. SUBGRANTEE shall provide to COUNTY all records and information requested by
26 COUNTY for inclusion in quarterly reports and such other reports or records as COUNTY may be
27 required to provide to the agency from which COUNTY received grant funds or other persons or
28 agencies.
Sheriff 2008 Page 3 of 5
1 15. COUNTY may terminate this Agreement and be relieved of the payment of any
2 consideration to SUBGRANTEE if a) SUBGRANTEE fails to perform any of the covenants contained
3 in this Agreement, including the applicable terms of Attachments A, B, C, D and E hereto, at the time
4 and in the manner herein provided, or b) COUNTY loses funding under the grant. In the event of
5 termination, COUNTY may proceed with the work in any manner deemed proper by COUNTY.
6 16. SUBGRANTEE and its agents and employees shall act in an independent capacity in the
7 performance of this Agreement, including Attachments A, B, C, D and E hereto, and shall not be
8 considered officers, agents or employees of COUNTY or SHERIFF or of the agency from which
9 COUNTY received grant funds.
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sheriff 2008 Page 4 of 5
I IN WITNESS WHEREOF, the parties have executed this Agreement in the County of Orange,
2 State of California.
3
4 DATED: 0 , 2008 COUNTY OF ORANGE, apolitical
subdivision of the State of California
5
6
By
7 Sheriff- oroner
"COUNTY"
8
APPROVED AS TO FORM:
9
COUNTY COUNSEL
10
11 By
Nicole Sims, Deputy
12
13 DATED: ?/1-5 , 2008
14
15 DATED: 2008 SUBGRANTEE
16
17 By�_ c,,&4t
18
19
tIPROVED AS TO FORM
20 ATTEST: iE NIFER McGRA ey
21 a � B T
Doty City Attmeq
22 City Clerk
23 2008
DATED: ,
24
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Sheriff 2008 Page 5 of 5
r yy �7
ATTACHMENT A
Edward Byrne Memorial Justice Assistance Grant
GMS Award No. 2008-DJ-BX-0103
PROGRAM NARRATIVE
General Description of Program Activities:
The Edward Byrne Memorial Justice Assistance Grant (JAG) funds will be utilized to support a
broad range of activities to prevent and control crime within the County of Orange. The County
of Orange has been certified disparate; therefore, this joint application includes eight units of
local government for which the applicant and fiscal agent is the County of Orange.
The JAG funds will be utilized for the purpose areas outlined in the grant solicitation. The eight
units of local government in the jurisdiction will utilize the funds for Iocal initiatives, technical
assistance, training, personnel, equipment, supplies, and contractual support and information
systems for criminal justice within the following purpose areas: law enforcement, prosecution
and court, prevention and education, corrections and community corrections, drug treatment, and
planning, evaluation and technology improvement. The expenditure details of the funds for each
city are outlined in the following narrative.
Multi-Agency Funding:
In a collaborative effort to benefit the County of Orange, the eight units of local government
involved in this grant application have agreed to utilize$86,950.50 (approximately 41.5%) of the
total funding to supplement the Orange County Pro-Active Methamphetamine Laboratory
Investigative Team, hereafter referred to as PROACT.
Problem Statement.-
Methamphetamine is the primary drug investigated by local, state, and federal law enforcement
agencies within the boundaries of Orange County. Successful clandestine methamphetamine
laboratory investigations require acquired expertise and are extremely time consuming and labor
intensive. Local law enforcement agencies do not have the resources, specialized training, or
safety equipment necessary to conduct the specialized investigations required to combat these
types of operations. The labs themselves are toxic and explosive in nature. Children of
clandestine laboratory operators and meth users are often forced to live in an environment of
toxic chemicals with lasting effects on their health. The Team investigates suspected lab
incidents within Orange County while maintaining a close liaison with local agencies. These
agencies forward intelligence to the team for review, evaluation, and action by the Team. The
multi jurisdictional pro-active Orange County Methamphetamine Laboratory Investigation Team
(OCMLIT or PROACT) functions as the sole and highly unique "proactive" effort against the
methamphetamine laboratory operators and traffickers within and having a nexus to Orange
County.
2008- DJ-BX-0103 Page 1 of 9
ATTACHMENT A
The OCMLIT integrates city law enforcement agencies, the Sheriff's Department, the District
Attorney's Office, the Bureau of Narcotic Enforcement, and the Probation Department to
conduct criminal investigations of clandestine methamphetamine laboratory operators and
traffickers. The Team initiates investigations based upon intelligence received, conducts covert
fixed, mobile and aerial surveillances,prepares and executes search warrants, identifies, arrests,
and interrogates criminal suspects. Overall, the Team functions as Orange County's sole and
unique proactive effort against methamphetamine laboratory operators with an area of focus on
disrupting and arresting individuals responsible for providing the precursor and essential
chemicals required to manufacture methamphetamine.
Goal:
The goal of the PROACT Task Force is to pro-actively seek out and eradicate all
methamphetamine labs and methamphetamine in Orange County, thus providing a safer
community for the residents, employees and visitors within the County.
Obiectives:
The objectives of the Orange County Methamphetamine Laboratory Investigation Team are to:
• Reduce the availability of methamphetamine in Orange County
• Improve public safety in Orange County by eradicating hazardous methamphetamine labs
• Identify, disrupt and arrest suppliers of methamphetamine precursor and essential
chemicals
Quantifiable Performance Measures:
Project performance will be measured by the number of clandestine laboratory incident seizures,
cases initiated, cases completed, arrests, searches, methamphetamine seized, precursor &
essential chemicals seized, cases referred for prosecution, cases filed for prosecution, and
convictions that are accomplished by the Team or as a result of the Team's activities.
Fundink:
TOTAL PROACT ALLOCATION: $86,950.50
TOTAL ADMINISTRATION FEE: $10,458.00
TOTAL CITY DISTRIBUTION: $111,751.50
TOTAL JAG FUNDING: $209,160.00
Anaheim City:
The City of Anaheim proposes to use the 2008 Justice Assistance Grant funding as follows:
Problem Statement:
Digital Imaging Management System (DIMS) is the storage and administrating system for all
crime scene and law enforcement related photographs taken by the Anaheim Police Department.
Police personnel throughout the City can download images and then review then from their work
stations. The system maintains evidence control and an audit trail for security. The existing
DIMS hardware requires an additional near line storage to meet increased storage needs for the
addition of digital audio and video and to comply with best practice rules of digital evidence.
2008- DJ-BX-0103 Page 2 of 9
ATTACHMENT A
Federal guidelines on digital evidence recommends burning the information to disks in addition
to on-line RAID storage.
Goal:
Purchase a DIMS Enterprise Blu-ray Digital Optical Library and Controller creating a near-line
storage space of 34 terabytes. Burning storage to disks complies with best practice rules for
digital evidence and allows for long term off-line storage.
Objectives:
Create sufficient electronic storage space for the expanding demands on DIMS.
Quantifiable Performance Measures:
Increase storage by 34 TB in system with capabilities to expand to 69 TB in the future.
Fundingy:
Total Allocation: $54,863.00
PROACT Contribution: $24,688.35
Administrative Fee (5.0%): $2,743.15
Funds Retained by City: $27,431.50
Buena Park City:
The City of Buena Park proposes to use the 2008 Justice Assistance Grant funding as
follows:
Problem Statement:
The Police Department currently has a patrol staff of 38 sworn officers. Due to the budget
constraints, this number is down from 39 as of July 2004. Additional budget constraints a few
years ago reduced the number of Community Service Aides (CSA — Front Counter Personnel)
from 13 to 10. This reduction has resulted in field officers handling more reports in the field and
at the front counter. Due to this reduction, field officers are spending less time conducting
primary patrol duties, which serves and protects the population of Buena Park. In order to return
the current sworn staff to regular patrol duties, civilian report takers continuously need to be
hired to assist in the everyday operations of report taking. This will continue to allow our patrol
officers to protect property, and to ensure the safety of the residents, business community, and
visitors alike.
Goal:
To ensure the safety of the officers tasked with providing law enforcement services to our city,
and to ensure the community receives law enforcement services in a timely manner.
Objectives:
The objective is to maintain a full staff of civilian report writers to assist with the everyday tasks
of reporting non-violent crimes. This will allow field officers to focus more on the front-line of
protecting our population, and to reduce response time to calls for service.
2008- DJ-BX-0103 Page 3 of 9
ATTACHMENT A
Quantifiable Performance Measures:
We intend to measure our performance by analyzing our response times to calls for service. It is
our intention to provide response to emergency calls within five minutes, and response to non-
emergency calls within fifteen minutes of the receipt of the call. Once we hire and maintain a
full staff of civilian report writers, we will be able to examine data to determine whether this
expansion of personnel is assisting us in obtaining that goal.
Fundinjz:
Total Allocation: $10,538.00
PROACT Contribution: $0.00
Administrative Fee (5.0%): $526.90
Funds Retained by City: $10,011.00
Costa Mesa City:
The City of Costa Mesa proposes to use the 2008 Justice Assistance Grant funding as
follows:
Problem Statement#1:
The Department has recently implemented a new automated Jail Management System (JMS) in
the jail facility. JMS is utilized to accumulate and store confidential information on arrestees
processed at the CMPD Jail. A shortcoming of JMS is that there is no form of backup to ensure
data integrity, availability, and confidentiality.
Goal#1:
To procure "FileMaker DataGuard" plug-in for data auditing purposes. This device is required to
enhance JMS and ensure the integrity, availability, and confidentiality of collected data.
Objectives #1:
1. Requisition the purchase of"FileMaker DataGuard" plug-in within one month of funding
approval.
2. Install and implement the device in support of JMS within two months of receiving the
license.
Quantifiable Performance Measures #1:
These objectives will be measured by the timelines stated under "Objectives."
Problem Statement#2:
Department personnel currently lack a resource that provides a thorough and up-to-date
compilation of case laws, with examples and explanations of how the laws are applied. This type
of resource would be beneficial to personnel's professional development and as a reference tool
in the performance of their duties.
Goal#2:
To procure a "Legal Source Book" site license that will provide the resource desired by the
agency, which can be accessed through Department PCs, vehicle MDCs, and employee's
personal computers. This resource will provide personnel with the knowledge to be more
proficient in the performance of their duties and the basic legal principles and information to
2008- DJ-BX-0103 Page 4 of 9
ATTACHMENT A
exercise good judgment. It will also be used as an educational and training text on the many
different aspects of law enforcement.
Objectives #2:
1. Requisition the purchase of the site license within one month of funding approval.
2. Install and make the resource accessible to personnel within two months of receiving the
license.
Quantifiable Performance Measures#2:
These objectives will be measured by the timelines stated under "Objectives."
Problem Statement#3:
The Department is currently looking into a community outreach program designed to identify
and provide service to individuals suffering from mental illness within Costa Mesa. In
implementing this program, additional work spaces will be required for the officers responsible
for supervising and working the program. These work spaces will also require PCs that will be
used by the law enforcement personnel. The Department lacks the funds to purchase a PC
required for the program's workstations.
Goal#3:
To procure a PC for a workstation assigned to the Department's community outreach program.
This provides the resources required for personnel to effectively fulfill their responsibilities and
better serve the community. The PC will be used to input data, access resources, and complete
required administrative tasks.
Objectives #3:
1. Requisition the purchase of a workstation PC within one month of funding approval.
2. Assign and install the PC to a workstation that will be used to implement and monitor the
community outreach program, to be completed within one month of receiving the PC.
Quanti cable Performance Measures #3:
These objectives will be measured by the timelines stated under"Objectives."
Funding:
Total Allocation: $10,526.00
PROACT Contribution: $4,736.70
Administrative Fee (5.0%): $526.30
Funds Detained by City: $5,263.00
Fullerton City:
The City Fullerton proposes to use the 2008 Justice Assistance Grant funding as follows:
The city of Fullerton will be allocating its entire amount of the Justice Assistance Grant funds,
less an administrative fee of 5%to the Orange County Pro-Active Methamphetamine Laboratory
Investigative Team (PROACT). See pages 1 and 2 of this document, "Multi-Agency Funding"
for a complete description of the program including the goals, objectives and quantifiable
performance measures.
2008- DJ-BX-0103 Page 5 of 9
ATTACHMENT A
Funding:
Total Allocation: $14,685.00
PROACT Contribution: $13,950.75
Administrative Fee (5.0%): $734.25
Funds Retained by City: $0.00
Garden Grove City:
The City of Garden Grove proposes to use the 2008 Justice Assistance Grant funding as
follows:
Problem Statement:
The Garden Grove Police Department has one of the lowest number of officers per capita of any
city its size in California. This problem will only get worse as the City's population continues to
increase. Unfortunately, Garden Grove's current financial condition prohibits the Department
from hiring additional personnel. The Department, to fulfill its ever-increasing demand for
officers, must develop alternative solutions to increase officer time in the field without hiring
additional Personnel
Goal:
Create operational efficiencies in Patrol that would generate the equivalent productive hours of
up to five additional Police Officers that could be used to augment patrol operations.
Obiectives:
Contracting out jail services will allow the Police Department to concentrate much more of its
efforts on community safety instead of expending energy and resources on jail operations. The
jail contract will allow sworn police officers to process arrestees and return to their field duties in
as little as 15 minutes. This in turn will increase their availability to handle additional calls for
service.
Quantifiable Performance Measures:
The hours saved will be calculated by multiplying the number of arrestees processed in the jail,
and multiplying that by the average time saved by officers not having to process and transport
the prisoner themselves.
Fundim,,:
Total Allocation: $24,647.00
PROACT Contribution: $11,091.15
Administrative Fee (5.0%): $1,232.35
Funds Retained by City: $12,323.50
2008- DJ-BX-0103 Page 6 of 9
ATTACHMENT A
Huntington Beach City:
The City of Huntington Beach proposes to use the 2008 Justice Assistance Grant funding as
follows:
Problem Statement:
The Huntington Beach Police Department Air Support Unit has three helicopters which they
maintain at the Huntington Beach Police Heliport. Air Support is an integral part of the Patrol
Bureau's service and has shown to be first on scene on calls for service the majority of the time.
They are in current need of specialized tools and equipment that will facilitate keeping their
helicopters operational as often as possible.
Goal:
Purchase new specialized equipment to efficiently maintain the helicopters in the Air Support
Unit.
Obiectives:
Maintain the helicopters as efficiently as possible in order to provide the highest quality service
by the Patrol Bureau.
Quantifiable Performance Measures:
Reduce time in which helicopters are unavailable do to maintenance or repair by 10%.
Fundin,z:
Total Allocation: $15,202.00
PROACT Allocation: $0.00
Administrative Fee (5.0%): $760.10
Funds Retained by City: $14,441.90
Santa Ana City:
The City of Santa Ana proposes to use the 2008 Justice Assistance Grant funding as
follows:
Problem Statement:
The Career Criminal Unit was formed in 2002. The mission of the Career Criminal Unit is to
identify, target, and prosecute the most criminally active and violent gang members and
enterprises impacting the City of Santa Ana and the County of Orange. Seven detectives and one
sergeant are assigned to the unit in an undercover capacity. City funds are not available to
purchase necessary surveillance equipment.
Goal:
To target and apprehend the most criminally active gangs and criminal enterprises.
2008- DJ-BX-0103 Page 7 of 9
ATTACHMENT A
Obiectives:
The goal will be accomplished through increased surveillance efforts, utilizing crime pattern and
trend information and use of informants in order to target criminal street gangs and criminal
enterprises. The funds will be allocated for equipment such as: binoculars, laptops, cameras,
telephoto lens, GPS Navigation systems, recon robot, and a mobile firearms training targeting
system.
Quantifiable Performance Measures:
The Career Criminal Unit detectives will continue to keep statistics on the following:
• Number and type of arrests
• Number of weapons seized
• Amount of narcotics seized
Fundink:
Total Allocation: $66,975.00
PR®ACT Contribution: $30,138.75
Administrative Fee (5.0%): $3,348.75
Funds Retained by City: $33,487.50
Westminster City:
The City of Westminster proposes to use the 2008 Justice Assistance Grant funding as
follows:
Problem Statement:
Access to GIS encoded data and maps limited to those projects requested of the Crime Analyst.
Many requests are relatively straightforward, requiring mapping of one crime over various time
intervals. Ideally, these requests could be performed by officers, detectives, and supervisors
directly if WPD had a basic crime mapping system using GIS and crime data. Placement of the
system on the department's Intranet would provide for remote offsite access to this functionality,
and would allow us to track system use, and make this service available over our wireless
network.
Goal:
To provide system maintenance for GIS and Intranet system in order to continue centralized
access to crime mapping and essential files and department information.
Obiectives:
1. To pay for the Intranet system that is hosted on the Internet.
2. To maintain and update crime mapping mobile and in-house application developed with
GIS type of interface
3. Continue to provide training to personnel to ensure continued use of systems.
2008- DJ-BX-0103 Page 8 of 9
ATTACHMENT A
Quantifiable Performance Measures:
I. Continue maintenance and updates on Intranet with service provider.
2. Continue maintenance and updates on GIS crime mapping system for mobile and in-
house workstations with service provider.
3. Train 20%of police department personnel in the use of these two systems.
4. Monitor use of the system by personnel
Fundin-:
Total Allocation: $11,724.00
PR®AC'T Contribution: $2,344.80
Administrative Fee (5.0%): $586.20
Funds Retained by City: $8,793.00
2008- DJ-BX-0103 Page 9 of 9
ATTACHMENT B
HOW TO APPLY FOR JAG GRANT REIMBURSEMENTS
1. A letter on your letterhead that includes or states the following:
A. Your agency's request for reimbursement in the amount of$ ;
B. Against Grant# 2008-DJ-BX-0103;
C. Certification that you complied with all procurement procedures outlined
in your agency's procurement manual and financial and administrative
requirements set forth in the current OJP Financial guide.
D. Name of payee and address of where payment is to be sent
E. Letter is to be signed by the person authorized in the JAG Program MOU.
2. Required attachments to the letter:
A. Your agency is required to submit quarterly Financial Status Report
(FSRs) using a Standard Form 269A (SF-269A). This report reflects
the actual federal monies spent, unliquidated obligations incurred, and the
unobligated balance of federal funds. The FSR is due at the Sheriff's
Department Financial Division no later than 15 days following each
calendar quarter, even if you don't have any reimbursement claims.
The reporting quarter end dates and due dates are as follows:
Qtr. ending 03-31-YY due no later than 4/15
Qtr. ending 06-30-YY due no later than 7/15
Qtr. ending 09-30-YY due no later than 10/15
Qtr. ending 12-31-YY due no later than 01/15
A helpful hints guide for completing FSRs is available at the DOJ-OJP
website at: http://www.ojp.usdoj_,,gov/funding/forms.htm
B. All invoices and relevant purchase orders pertaining to federal monies
spent.
C. Time Sheets and part of payroll register showing personnel name or other
individual identifier and details of payroll costs claimed, if any.
D. Copies of signed check(s) for purchase(s);
All of the above documentation must be provided or your claim cannot be
processed.
If you have any questions please call Yumi Leung at (714) 834-6674.
Send your claim to the Attention of Yumi Leung at 320 North Flower Street Suite 108,
Santa Ana, Calif. 92703.
ATTACHMENT C 2008-DJ-BX-0103
2008 JAG Federal Fund Allocations
2008 Fed. JAG 2008 Fed.JAG 5.0% Adjusted 2008 Fed. 2008$Amount Fed.JAG 2007$Amount Fed.
AGENCY TYPE Funds Admin Costs JAG Funds to PROACT JAG to Cities
ANAHEIM CITY Municipal $ 54,863.00 $ 2,743.15 $ 52,119.85 $ 24,688.35 $ 27,431.50
BUENA PARK CITY Municipal $ 10,538.00 $ 526.90 $ 10,011.10 $ $ 10,011.10
COSTA MESA CITY Municipal $ 10,526.00 $ 526.30 $ 9,999.70 $ 4,736.70 $ 5,263.00
FULLERTON CITY Municipal $ 14,685.00 $ 734.25 $ 13,950.75 $ 13,950.75 $ -
GARDEN GROVE CITY Municipal $ 24,647.00 $ 1,232.35 $ 23,414.65 $ 11,091.15 $ 12,323.50
HUNTINGTON BEACH CITY Municipal $ 15,202.00 $ 760.10 $ 14,441.90 $ _ $ 14,441.90
SANTA ANA CITY Municipal $ 66,975.00 $ 3,348.75 $ 63,626.25 $ 30,138.75 $ 33,487.50
WESTMINISTER CITY Municipal $ 11,724.00 $ 586.20 $ 11,137.80 $ 2,344.80 $ 8,793.00
TOTAL $ 209,160.00 $ 10,458.00 $ 198,702.00 $ 86,950.50 $ 111,751.50
$ 209,160.00
ATTACHMENT D 2008-DJ-DX-0103
EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT
PROGRAM REPORTING REO UIREMEN`>cS
Program Reports must be submitted annually to the Lead Agency (Sheriff's Department). The
Office of Justice Programs (OJP) has established a new permanent reporting period and due
date for all JAG reports. The reporting period is January 1 —December 31 of each year of
the grant. The new due date for program reports is February 1 of each year of the grant.
The reporting requirements are designed to provide the grantor agency with sufficient
information to monitor grant implementation and goal achievement. The reports must be keyed
to your problem statement, goal, objectives and quantifiable performance measures..
Specifically, the report should:
1. Indicate the status of each goal that was due for completion during a previous reporting
period but carried over due to implementation of other problems.
2. State the status of each goal which was scheduled to be achieved during the report.
3. State the corrective action planned to resolve implementation problems and state the
effect of these problems on the remaining schedule for achieving the project remaining
goals.
4. If appropriate, identify changes that are needed in the implementation plan specified in
the grant application to overcome problems. Changes that alter plans and/or goals set
forth in the application require prior grantor agency approval and issuance of a Grant
Adjustment Notice (GAN).
5. State what technical assistance the grantor agency might provide during the next six
month period to help resolve implementation problems. If technical assistance has been
provided to resolve implementation problems, state the problems (or tasks) addressed and
the results (or impact) of the assistance provided.
6. Based on the performance measures set forth in the grant application(implementation
plan), indicate in quantitative terms the results (of the project) achieved both during the
reporting period and cumulative-to-date. Explanatory and qualifying statements will be
helpful here, especially if project objectives have changed.
SPECIAL REQUIREMENTS
Special reporting requirements or instructions may be prescribed for categorical projects in
certain program or experimental areas to better assess impact and comparative effectiveness of
the overall categorical grant program. These will be communicated to affected grantees by the
agency.
Please submit all Program Reports via e-mail and direct any questions regarding the grant
program reporting to Deputy Dee Dee Kurimay. (714) 935-6869
dmkurimaygoesd.org
431 The City Drive South
Orange, CA 92868
ATTACHMENT E 2008-Dd-BX-0103
Congratulations on your recent award.In establishing financial assistance programs,Congress linked the receipt of Federal
funding to compliance with Federal civil rights laws.The Office for Civil Rights(OCR),Office of Justice Programs(®JP),
U.S.Department of Justice is responsible for ensuring that recipients of financial aid from OJP,its component offices and
bureaus,the Office on Violence Against Women(OVW),and the Office of Community Oriented Policing Services(COPS)
comply with applicable Federal civil rights statutes and regulations.We at OCR are available to help you and your
organization meet the civil rights requirements that come with Justice Department funding.
Ensuring Access to Federally Assisted Programs
As you know,Federal laws prohibit recipients of financial assistance from discriminating on the basis of race,color,national
origin,
religion,sex,or disability in funded programs or activities,not only in respect to employment practices but also in the
delivery of services or benefits. Federal law also prohibits funded programs or activities from discriminating on the basis of
age in the delivery of services or benefits.
Providing Services to Limited English Proficiency(LEP)Individuals
In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of 1964,42 U.S.C. § 2000d,
recipients of Federal financial assistance must take reasonable steps to provide meaningful access to their programs and
activities for persons with limited English proficiency(LEP).For more information on the civil rights responsibilities that
recipients have in providing language services to LEP individuals,please see the website at http://www.lep.gov.
Ensuring Equal Treatment for Faith-Based Organizations
The Department of Justice has published a regulation specifically pertaining to the funding of faith-based organizations. In
general,the regulation,Participation in Justice Department Programs by Religious Organizations;Providing for Equal
Treatment of all Justice Department Program Participants,and known as the Equal Treatment Regulation 28 C.F.R.part 38,
requires State Administering Agencies to treat these organizations the same as any other applicant or recipient.The regulation
prohibits State Administering Agencies from making award or grant administration decisions on the basis of an organization's
religious character or affiliation,religious name,or the religious composition of its board of directors.
The regulation also prohibits faith-based organizations from using financial assistance from the Department of Justice to fund
inherently religious activities.While faith-based organizations can engage in non-funded inherently religious activities, they
must be held separately from the Department of Justice funded program,and customers or beneficiaries cannot be compelled to
participate in them.The Equal Treatment Regulation also makes clear that organizations participating in programs funded by
the Department of Justice are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion.
For more information on the regulation,please see OCR's website at http://www.ojp.usdoj.gov/ocr/etfbo.htm.
State Administering Agencies and faith-based organizations should also note that the Safe Streets Act,as amended;the
Victims of Crime Act,as amended;and the Juvenile Justice and Delinquency Prevention Act,as amended,contain
prohibitions against discrimination on the basis of religion in employment.Despite these nondiscrimination provisions, the
Justice Department has concluded that the Religious Freedom Restoration Act(RFRA)is reasonably construed,on a case-
by-case basis,to require that its funding agencies permit faith-based organizations applying for funding under the applicable
program statutes both to receive DOJ funds and to continue considering religion when hiring staff,even if the statute that
authorizes the funding program generally forbids considering of religion in employment decisions by grantees.
Enforcing Civil Rights Laws
All recipients of Federal financial assistance,regardless of the particular funding source,the amount of the grant award,or
the number of employees in the workforce,are subject to the prohibitions against unlawful discrimination. Accordingly,OCR
investigates recipients that are the subject of discrimination complaints from both individuals and groups. In addition,based on
regulatory criteria,OCR selects a number of recipients each year for compliance reviews,audits that require recipients to
submit data showing that they are providing services equitably to all segments of their service population and that their
employment practices meet equal employment opportunity standards.
Complying with the Safe Streets Act or Program Requirements
In addition to these general prohibitions,an organization which is a recipient of financial assistance subject to the
nondiscrimination provisions of the Omnibus Crime Control and Safe Streets Act(Safe Streets Act)of 1968,42 U.S.C. §
1 of 5
ATTACHMENT E 2008-OJ-BX-0103
3789d(c),or other Federal grant program requirements,must meet two additional requirements:(1)complying with Federal
regulations pertaining to the development of an Equal Employment Opportunity Plan(EEOP),28 C.F.R.§42.301-308, and
(2)submitting to OCR Findings of Discrimination(see 28 C.F.R. §§42205(5)or 31.202(5)).
1) Meeting the EEOP Requirement
In accordance with Federal regulations,Assurance No.6 in the Standard Assurances,COPS Assurance No. 8.13,or certain
Federal grant program requirements,your organization must comply with the following EEOP reporting requirements:
If your organization has received an award for$500,000 or more and has 50 or more employees(counting both full-and
part-time employees but excluding political appointees),then it has to prepare an EEOP and submit it to OCR for review
within 60 days from the date of this letter.For assistance in developing an EEOP,please consult OCR's website at
http://www.ojp.usdoj.gov/ocr/eeop.htm.You may also request technical assistance from an EEOP specialist at OCR by
dialing(202)616-3208.
If your organization received an award between$25,000 and$500,000 and has 50 or more employees,your organization still
has to prepare an ESOP,but it does not have to submit the EEOP to OCR for review.Instead,your organization has to
maintain the EEOP on file and make it available for review on request.In addition,your organization has to complete Section
B of the Certification Form and return it to OCR.The Certification Form can be found at
http://www.ojp.usdoj.gov/ocr/eeop.htm.
If your organization received an award for less than$25,000;or if your organization has less than 50 employees,regardless
of the amount of the award;or if your organization is a medical institution,educational institution,nonprofit organization or
Indian tribe,then your organization is exempt from the EEOP requirement.However,your organization must complete Section
A of the Certification Form and return it to OCR.The Certification Form can be found at
http://www.ojp.usdoj.gov/ocr/eeop.htm.
2) Submitting Findings of Discrimination
In the event a Federal or State court or Federal or State administrative agency makes an adverse finding of discrimination
against your organization after a due process hearing,on the ground of race,color,religion,national origin,or sex,your
organization must submit a copy of the finding to OCR for review.
Ensuring the Compliance of Subrecipients
If your organization makes subawards to other agencies, you are responsible for assuring that subrecipients also comply
with all of the applicable Federal civil rights laws, including the requirements pertaining to developing and submitting an
EEOP, reporting Findings of Discrimination, and providing language services to LEP persons. State agencies that make
subawards must have in place standard grant assurances and review procedures to demonstrate that they are effectively
monitoring the civil rights compliance of subrecipients.
If we can assist you in any way in fulfilling your civil rights responsibilities as a recipient of Federal funding,please call OCR
at(202)307-0690 or visit our website at http://www.ojp.usdoj.gov/ocr/.
SPECIAL CONDITIONS
1. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of
the Office of Justice Programs(OJP)Financial Guide.
2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan(if
recipient is required to submit one pursuant to 28 C.F.R. Section 42.302),that is approved by the Office for Civil
Rights,is a violation of its Certified Assurances and may result in suspension or termination of funding,until
such time as the recipient is in compliance.
3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A-133,Audits of
States,Local Governments,and Non-Profit Organizations,as further described in the current edition of the OJP
Financial Guide,Chapter 19.
2of5
ATTACUMENI'E 2008-DJ-BX-0103
4. Recipient understands and agrees that it cannot use any federal funds,either directly or indirectly,in support of
the enactment,repeal,modification or adoption of any law,regulation or policy,at any level of government,
without the express prior written approval of OJP.
5. The grantee agrees to assist BJA in complying with the National Environmental Policy Act (NEPA) and other
related federal environmental impact analyses requirements in the use of these grant funds, either directly by the
grantee or by a subgrantee. Accordingly, prior to obligating grant funds, the grantee agrees to first determine if
any of the following activities will be related to the use of the grant funds.
The grantee understands that this special condition applies to its following new activities whether or not they are
being specifically funded with these grant funds.That is,as long as the activity is being conducted by the grantee,
a subgrantee,or any third party and the activity needs to be undertaken in order to use these grant funds,this
special condition must first be met.The activities covered by this special condition are:
a. New construction;
b. Minor renovation or remodeling of a property either(a)listed on or eligible for listing on the National
Register of Historic Places or(b)located within a 100-year flood plain;
c. A renovation,lease,or any proposed use of a building or facility that will either(a)result in a change in its
basic prior use or(b)significantly change its size;and,
d. Implementation of a new program involving the use of chemicals other than chemicals that are(a)purchased as
an incidental component of a funded activity and(b)traditionally used, for example,in office,household,
recreational,or education environments.
Application of This Special Condition to Grantee's Existing Programs or Activities:For any of the grantee's or its
subgrantees'existing programs or activities that will be funded by these grant funds,the grantee,upon specific
request from BJA,agrees to cooperate with BJA in any preparation by BJA of a national or program environmental
assessment of that funded program or activity.
6. This special condition facilitates compliance with the provisions of the National Environmental Policy Act
(NEPA)relating to clandestine methamphetamine laboratory operations, including the identification,seizure,
or closure of clandestine methamphetamine laboratories[hereinafter,"meth lab operations"].No monies from
this award may be obligated to support meth lab operations unless the grantee implements this special
condition.
The Office of Justice Programs(OJP),in consultation with the Bureau of Justice Assistance,the Drug
Enforcement Administration,and the Office for Community Oriented Policing Services,prepared a Program-
level Environmental Assessment(Assessment)governing meth lab operations. The Assessment describes the
adverse environmental,health,and safety impacts likely to be encountered by law enforcement agencies as they
implement specific actions under their methamphetamine laboratory operations.Consistent with the
Assessment,the following terms and conditions shall apply to the grantee for any OJP funded methlab
operations:
A. The grantee shall ensure compliance by OJP funded sub-grantees with federal, state, and local
environmental, health, and safety laws and regulations applicable to meth lab operations, to include the
disposal of the chemicals,equipment,and wastes resulting from those operations.
B. The grantee shall have a Mitigation Plan in place that identifies and documents the processes and points of
accountability within its state. This plan will be used to ensure that the adverse environmental,health,and
safety impacts delineated in the Assessment are mitigated in a manner consistent with the requirements of this
condition.
C. The grantee shall monitor OJP funded meth lab operations to ensure that they comply with the following
nine mitigation measures identified in the Assessment and whose implementation is addressed in the grantee's
Mitigation Plan.These mitigation measures must be included as special conditions in all subgrants: (See Part II
of this special condition)
7. 1. Provide medical screening of personnel assigned or to be assigned by the grantee to the seizure or closure
of clandestine methamphetamine laboratories;
3 of 5
ATTACHMENT E 2008-DJ-BX-0103
2. Provide Occupational Safety and Health Administration(OSHA)required initial and refresher training for law
enforcement officials and all other personnel assigned to either the seizure or closure of clandestine
methamphetamine laboratories;
3. As determined by their specified duties,equip the personnel with OSHA required protective wear and other
required safety equipment;
4. Assign properly trained personnel to prepare a comprehensive contamination report on each
seized/closed laboratory;
5. Utilize qualified disposal personnel to remove all chemicals and associated glassware,equipment,and
contaminated materials and wastes from the site(s)of each seized laboratory;
6. Dispose of the chemicals,equipment,and contaminated materials and wastes at properly licensed disposal
facilities or,when allowable,at properly licensed recycling facilities;
7. Monitor the transport,disposal,and recycling components of subparagraphs numbered 5.and 6. immediately
above in order to ensure proper compliance;
8. Have in place and implement a written agreement with the responsible state environmental agency.This
agreement must provide that the responsible state environmental agency agrees to(i)timely evaluate the
environmental condition at and around the site of a closed clandestine laboratory and(ii)coordinate with the
responsible party,property owner,or others to ensure that any residual contamination is remediated,if determined
necessary by the state environmental agency and in accordance with existing state and federal requirements;and
9. Have in place and implement a written agreement with the responsible state or local service agencies to properly
respond to any minor,as defined by state law,at the site.This agreement must ensure immediate response by
qualified personnel who can(i)respond to the potential health needs of any minor at the site;(ii)take that minor
into protective custody unless the minor is criminally involved in the meth lab activities or is subject to arrest for
other criminal violations;(iii)ensure immediate medical testing for methamphetamine toxicity;and(iv)arrange for
any follow-up medical tests,examinations,or health care made necessary as a result of methamphetamine toxicity.
8. The recipient is required to establish a trust fund account.(The trust fund may or may not be an interest-bearing
account.)The fund may not be used to pay debts incurred by other activities beyond the scope of the Edward Byrne
Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate and expend the grant
funds in the trust fund(including any interest earned)during the period of the grant.Grant funds(including any
interest earned)not expended by the end of the grant period must be returned to the Bureau of Justice Assistance
no later than 90 days after the end of the grant period,along with the final submission of the Financial Status
Report(SF-269).
9. The grantee agrees to comply with all reporting,data collection and evaluation requirements,as prescribed by the
BJA in the program guidance for the Justice Assistance Grant(JAG). Compliance with these requirements will
be monitored by BJA.
10. The recipient agrees that any information technology system funded or supported by ON funds will comply with
28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to be
applicable. Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may, at its discretion, perform audits
of the system, as per 28 C.F.R. 23.20(g). Should any violation of 28 C.F.R. Part 23 occur, the recipient may be
fined as per 42 U.S.C. 3789g(c)-(d). Recipient may not satisfy such a fine with federal funds.
11. The recipient agrees to ensure that the State Information Technology Point of Contact receives written
notification regarding any information technology project funded by this grant during the obligation and
expenditure period.This is to facilitate communication among local and state governmental entities regarding
various information technology projects being conducted with these grant funds.In addition,the recipient agrees to
maintain an administrative file documenting the meeting of this requirement. For a list of State Information
Technology Points of Contact,go to http://www.ojp.usdoi.gov/ec/states.htm.
12. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement
information sharing systems which involve interstate connectivity between jurisdiction,such systems shall employ,
to the extent possible,existing networks as the communication backbone to achieve interstate connectivity, unless
the grantee can demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would
impair the functionality of an existing or proposed IT system.
13. The grantee agrees to comply with the applicable requirements of 28 C.F.R. Part 38,the Department of Justice
4of5
ATTACHMENT E 2008-DJ-BX-0103
regulation governing"Equal Treatment for Faith Based Organizations"(the"Equal Treatment Regulation").The Equal
Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to fund
any inherently religious activities,such as worship,religious instruction,or proselytization.Recipients of direct grants
may still engage in inherently religious activities,but such activities must be separate in time or place from the
Department of Justice funded program,and participation in such activities by individuals receiving services from the
grantee or a sub-grantee must be voluntary.The Equal Treatment Regulation also makes clear that organizations
participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision
of services on the basis of a beneficiary's religion.
14. All grants funded under the Edward Byrne Memorial Justice Assistance Grant Program(JAG)will carry the
following NEPA special condition:
1)The grantee agrees to assist BJA in complying with the National Environmental Policy Act(NEPA)and other related
federal environmental impact analyses requirements in the use of these grant funds,either directly by the grantee or by a
subgrantee.Accordingly,prior to obligating grant funds,the grantee agrees to first determine if any of the following
activities will be related to the use of the grant funds.The grantee understands that this special condition applies to its
following new activities whether or not they are being specifically funded with these grant funds.That is,as long as the
activity is being conducted by the grantee,a subgrantee,or any third party and the activity needs to be undertaken in order
to use these grant funds,this special condition must first be met.The activities covered by this special condition are:
a. New construction;
b. Minor renovation or remodeling of a property either(a)listed on or eligible for listing on the National Register of
Historic Places or(b)located within a 100-year flood plain;
c. A renovation,lease,or any proposed use of a building or facility that will either(a)result in a change in its basic
prior use or(b)significantly change its size;and,
d. Implementation of a new program involving the use of chemicals other than chemicals that are(a)purchased as
an incidental component of a funded activity and (b) traditionally used, for example, in office, household,
recreational,or education environments.
Application of this special condition to grantee's existing programs or activities: For any of the grantee's or its
subgrantees'existing programs or activities that will be funded by these grant funds,the grantee,upon specific request
from BJA,agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment
of that funded program or activity.
5of5
RCA ROUTING SHEET
INITIATING DEPARTMENT: Police Department
SUBJECT: Approve the Agreement with the County of Orange for
Federal 2008 Edward Byrne Memorial Justice
Assistance Grant(JAG) Program
COUNCIL MEETING DATE: December 0 2008
RCA ATTACHMENTS STATUS
Ordinance (w/exhibits & legislative draft if applicable) Attached ❑
Not Applicable
Resolution (w/exhibits & legislative draft if applicable) Attached ❑
Not Applicable
Tract Map, Location Map and/or other Exhibits Attached ❑
Not Applicable
Attached
Contract/Agreement (w/exhibits if applicable) Not Applicable ❑
(Signed in full by the City Attorney)
Subleases, Third Party Agreements, etc. Attached ElNot Applicable
(Approved as to form by City Attorney)
Certificates of Insurance (Approved b the CityAttorne Attached El
pproved y y) Not Applicable
Fiscal Impact Statement Unbud eted, over $5,000 Attached
p ( g ) Not Applicable ❑
❑
Bonds (If applicable) AttachedNot Applicable
Attached ❑
Staff Report (If applicable) Not Applicable
Commission, Board or Committee Report applicable)If a Attached ❑
p ( pp ) Not Applicable
s/Conditions for Approval and/or Denial Attached ❑
Findin
g pp Not Applicable
EXPL AHATIOH FOR 033NG ATTACHMENTS
REVIEWED RETURNED FOR A ®ED
Administrative Staff
Assistant City Administrator Initial
City Administrator (Initial) ( ) ( )
[City Clerk
EXPLANATION FOR RETURN OF ITEM:
Only)(Be/ow Space For City Clerk's Use
RCA Author: Mindy James
Page 1 of 1
Esparza, Patty
From: James, Mindy
Sent: Tuesday, November 18, 2008 11:14 AM
To: Esparza, Patty
Subject: RE: JAG agreement
Patty,
I looked in my file...I only received one original from the mail. I left a message with the grant representative.
Anyway, the mailing address is
County of Orange
431 The City Drive South
Orange, CA 92868
Attn: Deputy Dee Dee
Thanks!
Mindy
From: Esparza, Patty
Sent: Tuesday, November 18, 2008 10:53 AM
To: James, Mindy
Subject: JAG agreement
Hi Mindy- I forgot to get the address from you where I should send the Jag agreement after council approves on
12/1. Having that information ahead of time will help me get it mailed to the county quickly. Thanks!
Patty Esparza, CMC
Senior Deputy City Clerk
City of Huntington Beach
714-536-5260
11/18/2008
City of Huntington Beach
,W. 2000 Main Street • Huntington Beach, CA 92648
OFFICE OF THE CITY CLERK
JOAN L. FLYNN
CITY CLERK
December 2, 2008
County of Orange
Attn: Deputy Dee Dee
Sheriff-Coroner Department
431 The City Drive South
Orange, CA 92868
Dear Deputy Dee Dee:
Enclosed for your records the original of the Agreement to Transfer Funds for 2008 Edward
Byrne Memorial Justice Assistance Grant (JAG) Program.
Sincerely,
i")
J"L.'"Flynn, CMC
City Clerk
JF:pe
Enclosure
G:followup:agrmtltr
Sister Cities: Anjo, Japan o Waitakere, New Zealand
(Telephone:714536-5227