Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Sierra Analytic Laboratories, Inc. - 2014-11-03
AMENDMENT NO. 1 TO AGREEMENT BETWEEN THE CITY OF HUNTINGTON BEACH AND SIERRA ANALYTICAL LABORATORIES, INC. FOR WATER QUALITY ANALYSES AND SAMPLING THIS AMENDMENT is made and entered into by and between the CITY OF HUNTINGTON BEACH, a California municipal corporation, hereinafter referred to as "CITY," and SIERRA ANALYTICAL LABORATORIES, INC., a California corporation, hereinafter referred to as "CONSULTANT." WHEREAS, CITY and CONSULTANT are parties to that certain agreement, dated November 3, 2014, entitled "Professional Services Agreement Between the City of Huntington Beach and Sierra Analytical Laboratories, Inc. for Water Quality Analyses and Water Sampling," which agreement shall hereinafter be referred to as the "Original Agreement;" and CITY and CONSULTANT wish to amend the Original Agreement to extend the term of the Original Agreement, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. TERM The term of the Original Agreement shall be extended to November 20, 2018. 2. REAFFIRMATION Except as specifically modified herein, all other terms and conditions of the Original Agreement shall remain in full force and effect. 17-5977/164008/RLS 8/16/17/DO 1 IN WITNESS WHEREOF, the partiesghve caused this Agreement to be executed by and through their authorized officers on (�C6u�If 7 CONSULTANT: CITY: SIERRA ANALYTICAL CITY OF HUNTINGTON BEACH, LABORATORIES, INC., a municipal corporation of the State of California a California corporation By: Ak !2r CHQR-O 9- r-%,eb 7—j Mayor Rik print name ITS: (circle one)Chairma Presider ice President ATTEST: AND By: kA/�� kl,� Crty Jerk M n e ITS: (circle one) Secret Chief Financial Office Asst. Secretary—Treasurer,Executive Director INITIATED AND A PROVED: — Director of P blic Works REVI D APPROVED: r-- t anager u� c� W > pox APPROVED AS a 43 LD ity ttorney aez 8 k(�3((7 17-5977/164008/RLS 8/16/17/DO 2 SIERANA-01 M NTAL ACORN# CERTIFICATE OF LIABILITY INSURANCE DATE 0912 1 12 0 1 YY) `----�� 09/21/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER _NC E: NAME: Pinnacle Brokers Ins Solutions,LLC HO No,EXt):(925)952-8680 ac,No):(925)952-8681 1330 N Broadway,Suite 204 E-MAIL Walnut Creek,CA 94596 ADORES INSURERS AFFORDING COVERAGE NAIC# INSURER A:Admiral Insurance Co. 24856 INSURED INSURER B:Hanover Insurance Company Sierra Analytica Labs Inc. INSURER C: 26052 Merit Circle,Ste 104 INSURER D: Laguna Hills,CA 92653 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICLTRY EXP I LIMITS A X 1,000,000 M MERCIAL GENE (ABILITY EACH OCCURRENCE $ LAIMS-MADE MCCUR X FEIECC2286301 07/29/2017 02/12/2018 DAMAGE TO RENTED 300,000 PREMISES Ea occurrence $ MED EXP(Any oneperson) $ 10,000 PERSONAL&ADV INJURY S 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY PRO- ❑ LOC APPROVED FORM 2,000,000 JECT PRODUCTS-COMP/OP AGG $ OTHER: T CONTRACTOR POLL $ 1,000,000 B AUTOMOBILE LIABILITY y' COMBINED SINGLE LIMIT $ 1,000,000 ICMAEL E GATES wdeol1--- Ix ANY AUTO AWFA99397501 CM A'i'T 2017 02/12/2018 BODILY INJURY Per person) $ OWNED AUTOS ONLY AUTODULED CM OF I'ILINTI OTON RA CH BODILY INJURY Per accident $ _ HIRED X NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY Per accident S $ A UMBRELLA LIAB OCCUR EACH OCCURRENCE $ 1,000,000 X EXCESS LIAB X CLAIMS-MADE FEIEXS2286401 07/29/2017 02/12/2018 AGGREGATE $ _ DED RETENTION$ $ WORKERS COMPENSATION I PER OTH- AND EMPLOYERS'LIABILITY Y/N ANY PROPRIETOR/PARTNER/EXECUTIVE - E.L.EACH ACCIDENT $ MFFICE IM In BENH)EXCLUDED? N/A E.L.DISEASE-EA EMPLOYE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ B Property FHFA99397601 02/12/2017 02/1212018 Building 1,945,122 A Profession Liability FEIECC2286301 07/29/2017 02/1212018 General Aggregate 2,000,000 Limit Each Occurrence 1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space required) Huntington Beach City Council Resolution#2007-3. APPROVED By: ICHA L E. GATES CITY ATTORNEY T N BEACH CERTIFICATE HOLDER f(ANCELLATION CSHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Huntington THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ty g Beach ACCORDANCE WITH THE POLICY PROVISIONS. Public Works Dept. 19001 Huntington St.;P.O.Box 190 Huntington Beach,CA 92648 AUTHORIZED REPRESENTATIVE ACORD 25(2016103) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD CITY OF HUNTINGTON BEACH Professional Service Approval Form Amendment # 1 1. Date Requested: 8/4/17 RECEIVED 2. Contract Number to be Amended: 28304 AUG 102017 3. Department: Public Works Finance Department 4. Requested By: Chris Davis 5. Name of Consultant: Sierra Analytic Laboratories 6. Amount of Original/Prior Contract: $600,000 7. Additional Compensation Requested' non nds will be carried over on the existing open PO 20138OW in the amount of$128,444 8. Original Commencement Date: 11/3/2014 9. Original Termination Date: 11/2/2017 10. Extended Date Requested: 11/2018 •/ 11. Reason for Contract Amendment: Need to extend the contract by one more year. The City's Water Quality Section is in the process of getting their lab state certified. Until certification, Sierra's services are needed for water quality sampling and analysis. We anticipate certification within the next year and prefer to continue to work with Sierra rather than spend six months training a new consult short contract. Purch ng Approval Signature Date 12. Are sufficient funds available to fund this contract? Yes ® No❑ 13. Business Unit and Object Code where funds are budgeted: Account number Contractual Dollar Amount Business unit. object# Fiscal Year 16/17 Fiscal Year Fiscal Year Fiscal Year 50685802.69365 $128444 $ $ $ $ $ $ $ $ $ $ $ Ca Budget Approval ignature Da Deparynel Head Sigriattfre `15ate 11) CMManager Approval Signature Date amendment 0817.docx REV:2016 1 PROFESSIONAL SERVICES FISCAL YEAR 2016117 PUBLIC WORKS Department Description Amount Engineering/Design, Inspection,/Construction Management, Development Review,Water Quality Testing,Water Conservation Support Services, Engineering Studies,Traffic Public Works Studies, Special Training Services, Litigation Services,Water Rate Study, Billing System Implementation Assistance, NPDES/FOG Inspection Services,Arborist Services and other consulting and professional services. $3,855,000.00 Date Vendor Amount contract Value Notes FYI 7/18 FY 18/19 9/16/2015 Bucknam Infrastructure Group $ 10,000 $ 86,000 3 year Inter-Agency contract via City of Palmdale 2/16/2016 SCADA programming 8 engineering $ 300,000 $ 900,000 3 year contract @$300K annually($175K FY15116$125K FY 18/19) $ 300.000 $125.000 2/17/2016 KEVA Engineering $ 10,000 $ 20,000 Expires FY16/17 3/9/2016 Gibbs Giden Locher $ 290,000 $ 49,000 Sewer lift station lawsuit 6/2 912 0 1 6 Kane Ballmer $ 45,000 $ 75,000 Sewer lift station lawsuit 4/1/2016 -On Call Construction Mgmt- $ 1,225,000 $ 2,550,000 $1,225M each in years 2 and 3-NTE $2,550.000 $ 1,225,000 4/1/2016 -On call materials Testing- $ 200,000 $ 450,000 $200K each in years 2 and 3-NTE$450,000 $ 200,000 10/10/2016 Davis Farr-Audit Services $ 5,000 $ 144,900 WOCWB audit services-awarded via Finance RFP $ 5,100 $ 5,200 10/11/2016 -On call Env Engineering-PACE $ 15,000 $ 325,000 $ 150,000 $160,000 10/11/2016 -On call Env Engineering-Huitt-Zollars $ 15,000 $ 325,000 $ 150,000 $160,000 10/11/2016 -On call Env Engineering-Tetra Tech $ 15,000 $ 325,000 $ 150,000 $160,000 10/11/2016 -On call Env Engineering-Geosyntec $ 15,000 $ 225,000 $ 105,000 $105,000 10/11/2016 -On call Env Engineering-EEC Env. $ 15,000 $ 225,000 $ 105,000 $105,000 11/16/2016 Woodruff, Spradlin&Smart $ 45,000 $ 90.000 Atlanta Widening-eminent domain legal services $ 45,000 12/16/2016 Go Live Technology $ 15,000 $ 200,000 split with non-departmental and ELM project $ 35,000 5/21/2017 Paragon Partners LTD $ 11,725 $ 11,725 Atlanta Widening-relocation services 8/8/2017 Sierra Analytic Labs $ 128,444 $ 600,000 amendment in term only $ - $ - Total Value $ 2.360,169 Balance $ 1,494.831 i' -Dept. ID PW 14-066 Page 1 of 2 Meeting Date: 11/3/2014 IEI,16'12 7" '1 CITY OF HUNTINGTON BEACH REQUEST FOR. CITY COUNCIL ACTION MEETING DATE: 11/3/2014 SUBMITTED TO: Honorable Mayor and City Council Members SUBMITTED BY: Fred A. Wilson, City Manager PREPARED BY: Travis K. Hopkins, PE, Director of Public Works SUBJECT: Approve and authorize execution of a three-year Professional Services Contract with Sierra Analytic Laboratories, Inc. for Water Quality Analyses and Sampling in the amount of$600,000 Statement of Issue: Submitted for City Council approval is a professional service agreement with Sierra Analytic Labs for Water Quality and Analyses. Financial Impact: Funding in the amount of$200,000 for the current fiscal year is included in the Fiscal Year 2014-15 approved budget. Funding for future years will be requested during the appropriate budget submissions. Recommended Action: Approve and authorize the Mayor and City Clerk to execute the "Professional Services Contract Between the City of Huntington Beach and Sierra Analytic Laboratories, Inc. for Water Quality Analyses and Sampling." Alternative Action(s): Deny approval of the professional services agreement. Analysis: All potable water in Huntington Beach meets or exceeds State and Federal standards. The City contracts with a State-approved laboratory to collect and analyze 40 bacteriological samples per week from the City's water production and distribution system, as-required sampling and analysis during new pipeline construction and pipeline repair activities, and for lead and copper compliance testing as required by the State Water Resources Control Board Division of Drinking Water. The contract for the current contractor for water quality sampling and analyses expires in 2014 and, as a result, the City requires a new vendor to perform these essential services. The Finance Department received bids from three qualified vendors for this Request for Proposals: s Sierra Analytic Labs ® Test America Labs, Inc. Truesdail Laboratories, Inc. HB -123- Item 9. - I Dept. ID PW 14-066 Page 2 of 2 Meeting Date: 11/3/2014 Once the proposals were vetted by the Finance Department, they were reviewed by Water Division staff, including the project manager from the Water Quality Section of the Public Works Water Division. Criteria used in selecting the vendor were: compliance with the RFP, understanding of the RFP, Public Agency experience, education and work experience, and price. A reference check was also performed as part of the ratings. Sierra Analytic Labs demonstrated the ability to meet all of the requirements of the RFP. They rated the highest of all vendors on Public Agency experience with numerous references in Orange County, and the City has worked with them on projects in the past. Their price was competitive. Staff rated their proposal as the highest and is recommending that the City Council approve the contract with Sierra Analytic Labs. Environmental Status: Not applicable Public Works Commission: Not applicable Strategic Plan Goal: Improve the City's infrastructure Attachment(s): 1. "Professional Services Contract Between the City of Huntington Beach and Sierra Analytic Laboratories, Inc. for Water Quality Analyses and Sampling" Item 9. - 2 xB -1 24- PROFESSIONAL SERVICES CONTRACT BETWEEN THE CITY OF HUNTINGTON BEACH AND SIERRA ANALYTICAL LABORATORIES, INC. FOR WATER QUALITY ANALYSES AND SAMPLING THIS AGREEMENT ("Agreement") is made and entered into by and between the City of Huntington Beach, a municipal corporation of the State of California, hereinafter referred to as "CITY," and Sierra Analytical Laboratories, a California Corporation hereinafter referred to as "CONSULTANT." WHEREAS, CITY desires to engage the services of a consultant to perform water quality analyses and sampling; and Pursuant to documentation on file in the office of the City Clerk, the provisions of the Huntington Beach Municipal Code, Chapter 3.03, relating to procurement of professional service contracts have been complied with; and CONSULTANT has been selected to perform these services, NOW, THEREFORE, it is agreed by CITY and CONSULTANT as follows: 1. SCOPE OF SERVICES CONSULTANT shall provide all services as described in Exhibit "A," which is attached hereto and incorporated into this Agreement by this reference. These services shall sometimes hereinafter be referred to as the "PROJECT." CONSULTANT hereby designates Richard Forsyth who shall represent it and be its sole contact and agent in all consultations with CITY during the performance of this Agreement. 2. CITY STAFF ASSISTANCE CITY shall assign a staff coordinator to work directly with CONSULTANT in the performance of this Agreement. agree/surfnet/professional svcs mayor I Of 11 10/12 3. TERM; TIME OF PERFORMANCE Time is of the essence of this Agreement. The services of CONSULTANT are to commence on 406,-?n6k3e— 3 , 2014 (the "Commencement Date"). This Agreement shall automatically terminate three (3) years from the Commencement Date, unless extended or sooner terminated as provided herein. All tasks specified in Exhibit "A" shall be completed no later than 3 years from the Commencement Date. The time for performance of the tasks identified in Exhibit "A" are generally to be shown in Exhibit "A." This schedule may be amended to benefit the PROJECT if mutually agreed to in writing by CITY and CONSULTANT. In the event the Commencement Date precedes the Effective Date, CONSULTANT shall be bound by all terms and conditions as provided herein. 4. COMPENSATION In consideration of the performance of the services described herein, CITY agrees to pay CONSULTANT on a time and materials basis at the rates specified in Exhibit "B," which is attached hereto and incorporated by reference into this Agreement, a fee, including all costs and expenses, not to exceed six hundred thousand Dollars ($600,000.00). 5. EXTRA WORK In the event CITY requires additional services not included in Exhibit "A" or changes in the scope of services described in Exhibit "A," CONSULTANT will undertake such work only after receiving written authorization from CITY. Additional compensation for such extra work shall be allowed only if the prior written approval of CITY is obtained. 6. METHOD OF PAYMENT CONSULTANT shall be paid pursuant to the terms of Exhibit "B." agree/surfnet/professionai svcs mayor 2 of 11 10/12 7. DISPOSITION OF PLANS, ESTIMATES AND OTHER DOCUMENTS CONSULTANT agrees that title to all materials prepared hereunder, including, without limitation, all original drawings, designs, reports, both field and office notices, calculations, computer code, language, data or programs, maps, memoranda, letters and other documents, shall belong to CITY, and CONSULTANT shall turn these materials over to CITY upon expiration or termination of this Agreement or upon PROJECT completion, whichever shall occur first. These materials may be used by CITY as it sees fit. 8. HOLD HARMLESS CONSULTANT hereby agrees to protect, defend, indemnify and hold harmless CITY, its officers, elected or appointed officials, employees, agents and volunteers from and against any and all claims, damages, losses, expenses, judgments, demands and defense costs (including, without limitation, costs and fees of litigation of every nature or liability of any kind or nature) arising out of or in connection with CONSULTANT's (or CONSULTANT's subcontractors, if any) negligent (or alleged negligent) performance of this Agreement or its failure to comply with any of its obligations contained in this Agreement by CONSULTANT, its officers, agents or employees except such loss or damage which was caused by the sole negligence or willful misconduct of CITY. CONSULTANT will conduct all defense at its sole cost and expense and CITY shall approve selection of CONSULTANT's counsel. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as limitation upon the amount of indemnification to be provided by CONSULTANT. 9. PROFESSIONAL LIABILITY INSURANCE CONSULTANT shall obtain and furnish to CITY a professional liability insurance policy covering the work performed by it hereunder. This policy shall provide coverage for CONSULTANT's professional liability in an amount not less than One Million Dollars agree/surfnet/professional svcs mayor 3 of 11 10/12 ($1,000,000.00) per occurrence and in the aggregate. The above-mentioned insurance shall not contain a self-insured retention without the express written consent of CITY; however an insurance policy "deductible" of Ten Thousand Dollars ($10,000.00) or less is permitted. A claims-made policy shall be acceptable if the policy further provides that: A. The policy retroactive date coincides with or precedes the initiation of the scope of work (including subsequent policies purchased as renewals or replacements). B. CONSULTANT shall notify CITY of circumstances or incidents that might give rise to future claims. CONSULTANT will make every effort to maintain similar insurance during the required extended period of coverage following PROJECT completion. If insurance is terminated for any reason, CONSULTANT agrees to purchase an extended reporting provision of at least two (2) years to report claims arising from work performed in connection with this Agreement. If CONSULTANT fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the CITY with required proof that insurance has been procured and is in force and paid for, the CITY shall have the right, at the CITY's election, to forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination. CONSULTANT waives the right to receive compensation and agrees to indemnify the CITY for any work performed prior to approval of insurance by the CITY. 10. CERTIFICATE OF INSURANCE Prior to commencing performance of the work hereunder, CONSULTANT shall furnish to CITY a certificate of insurance subject to approval of the City Attorney evidencing the foregoing insurance coverage as required by this Agreement; the certificate shall: agree/surfnebprofessional svcs mayor 4 of 11 10/12 A. provide the name and policy number of each carrier and policy; B. state that the policy is currently in force; and C. shall promise that such policy shall not be suspended, voided or canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice; however, ten (10) days' prior written notice in the event of cancellation for nonpayment of premium. CONSULTANT shall maintain the foregoing insurance coverage in force until the work under this Agreement is fully completed and accepted by CITY. The requirement for carrying the foregoing insurance coverage shall not derogate from CONSULTANT's defense, hold harmless and indemnification obligations as set forth in this Agreement. CITY or its representative shall at all times have the right to demand the original or a copy of the policy of insurance. CONSULTANT shall pay, in a prompt and timely manner, the premiums on the insurance hereinabove required. 11. INDEPENDENT CONTRACTOR CONSULTANT is, and shall be, acting at all times in the performance of this Agreement as an independent contractor herein and not as an employee of CITY. CONSULTANT shall secure at its own cost and expense, and be responsible for any and all payment of all taxes, social security, state disability insurance compensation, unemployment compensation and other payroll deductions for CONSULTANT and its officers, agents and employees and all business licenses, if any, in connection with the PROJECT and/or the services to be performed hereunder. 12. TERMINATION OF AGREEMENT All work required hereunder shall be performed in a good and workmanlike manner. CITY may terminate CONSULTANT's services hereunder at any time with or without cause, and whether or not the PROJECT is fully complete. Any termination of this Agreement by CITY shall agree/surfnet/professional svcs mayor 5 of 11 10/12 be made in writing, notice of which shall be delivered to CONSULTANT as provided herein. In the event of termination, all finished and unfinished documents, exhibits, report, and evidence shall, at the option of CITY, become its property and shall be promptly delivered to it by CONSULTANT. 13. ASSIGNMENT AND DELEGATION This Agreement is a personal service contract and the work hereunder shall not be assigned, delegated or subcontracted by CONSULTANT to any other person or entity without the prior express written consent of CITY. If an assignment, delegation or subcontract is approved, all approved assignees, delegates and subconsultants must satisfy the insurance requirements as set forth in Sections 9 and 10 hereinabove. 14. COPYRIGHTS/PATENTS CITY shall own all rights to any patent or copyright on any work, item or material produced as a result of this Agreement. 15. CITY EMPLOYEES AND OFFICIALS CONSULTANT shall employ no CITY official nor any regular CITY employee in the work performed pursuant to this Agreement. No officer or employee of CITY shall have any financial interest in this Agreement in violation of the applicable provisions of the California Government Code. 16. NOTICES Any notices, certificates, or other communications hereunder shall be given either by personal delivery to CONSULTANT's agent (as designated in Section 1 hereinabove) or to CITY as the situation shall warrant, or by enclosing the same in a sealed envelope, postage prepaid, and depositing the same in the United States Postal Service, to the addresses specified below. CITY and CONSULTANT may designate different addresses to which subsequent notices, certificates or agree/surfnet/professional svcs mayor 6 of 11 10/12 other communications will be sent by notifying the other party via personal delivery, a reputable overnight carrier or U. S. certified mail-return receipt requested: TO CITY: TO CONSULTANT: City of Huntington Beach Richard Forsyth ATTN: Derek Smith 26052 Merit Circle Suite 104 2000 Main Street Laguna Hills, CA 92653 Huntington Beach, CA 92648 17. CONSENT When CITY's consent/approval is required under this Agreement, its consent/approval for one transaction or event shall not be deemed to be a consent/approval to any subsequent occurrence of the same or any other transaction or event. 18. MODIFICATION No waiver or modification of any language in this Agreement shall be valid unless in writing and duly executed by both parties. 19. SECTION HEADINGS The titles, captions, section, paragraph and subject headings, and descriptive phrases at the beginning of the various sections in this Agreement are merely descriptive and are included solely for convenience of reference only and are not representative of matters included or excluded from such provisions, and do not interpret, define, limit or describe, or construe the intent of the parties or affect the construction or interpretation of any provision of this Agreement. 20. INTERPRETATION OF THIS AGREEMENT The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any of the parties. If any provision of this Agreement is held by an arbitrator or court of competent jurisdiction to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the remaining I gree/surfriet/professional svcs mayor 7 of 11 10/12 covenants and provisions of this Agreement. No covenant or provision shall be deemed dependent upon any other unless so expressly provided here. As used in this Agreement, the masculine or neuter gender and singular or plural number shall be deemed to include the other whenever the context so indicates or requires. Nothing contained herein shall be construed so as to require the commission of any act contrary to law, and wherever there is any conflict between any provision contained herein and any present or future statute, law, ordinance or regulation contrary to which the parties have no right to contract, then the latter shall prevail, and the provision of this Agreement which is hereby affected shall be curtailed and limited only to the extent necessary to bring it within the requirements of the law. 21. DUPLICATE ORIGINAL The original of this Agreement and one or more copies hereto have been prepared and signed in counterparts as duplicate originals, each of which so executed shall, irrespective of the date of its execution and delivery, be deemed an original. Each duplicate original shall be deemed an original instrument as against any party who has signed it. 22. IMMIGRATION CONSULTANT shall be responsible for full compliance with the immigration and naturalization laws of the United States and shall, in particular, comply with the provisions of the United States Code regarding employment verification. 23. LEGAL SERVICES SUBCONTRACTING PROHIBITED CONSULTANT and CITY agree that CITY is not liable for payment of any subcontractor work involving legal services, and that such legal services are expressly outside the scope of services contemplated hereunder. CONSULTANT understands that pursuant to Huntington Beach City Charter Section 309, the City Attorney is the exclusive legal counsel for agree/surfnet/professional svcs mayor 8 of 11 10/12 CITY; and CITY shall not be liable for payment of any legal services expenses incurred by CONSULTANT. 24. ATTORNEY'S FEES In the event suit is brought by either party to construe, interpret and/or enforce the terms and/or provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees, such that the prevailing party shall not be entitled to recover its attorney's fees from the nonprevailing party. 25. SURVIVAL Terms and conditions of this Agreement, which by their sense and context survive the expiration or termination of this Agreement, shall so survive. 26. GOVERNING LAW This Agreement shall be governed and construed in accordance with the laws of the State of California. 27. SIGNATORIES Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. 28. ENTIRETY The parties acknowledge and agree that they are entering into this Agreement freely and voluntarily following extensive arm's length negotiation, and that each has had the opportunity to consult with legal counsel prior to executing this Agreement. The parties also acknowledge and agree that no representations, inducements, promises, agreements or warranties, oral or otherwise, have been made by that party or anyone acting on that party's behalf, which are not embodied in this agree/surfnet/professional svcs mayor 9 of 11 10/12 Agreement, and that that party has not executed this Agreement in reliance on any representation, inducement, promise, agreement, warranty, fact or circumstance not expressly set forth in this Agreement. This Agreement, and the attached exhibits, contain the entire agreement between the parties respecting the subject matter of this Agreement, and supersede all prior understandings and agreements whether oral or in writing between the parties respecting the subject matter hereof. 29. EFFECTIVE DATE This Agreement shall be effective on the date of its approval by the City Council. This Agreement shall expire when terminated as provided herein. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their authorized officers. agree/surfnet/professional svcs mayor 10 of 11 10/12 CONSULTANT, CITY OF HUNTINGTON BEACH, a Sierra Analytic Laboratories municipal corporation of the State of COMPANY NAME California Ma, or By: print name C' Jerk IT'S: (circle one)Chairm residen ice President INITIATED AND APPROVED: AND print name ITS: (circle o�Secret /Chief Financial Officer/Asst. Secretary-Treasurer REVIE D APPROVED: y Manager APPROVED AS TO FORM: Ci Attorney agree/surfnet/professional svcs mayor 11 of 11 10/12 EXHIBIT "A" A. STATEMENT OF WORK: (Narrative of work to be performed) Vendor will perform water quality analyses and sampling for the City of Huntington Beach Utilities Division. Routine weekly water quality analyses consist of bacteriological and heterotrophic plate count testing. Special bacteriological monitoring consists of new construction and repairs within the distribution system. As needed, various other types of specialized analyses consists of Lead and Copper, Fluoride, General Physicals, Volatile Organic Compounds, Synthetic Organic Compounds, or a variety of other types of specialized testing. B. CONSULTANT'S DUTIES AND RESPONSIBILITIES: 1. Perform the analyses of routine bacteriological samples weekly collected by city staff at forty (40) sites within the city distribution system, and a maximum of nineteen(19) sources. Testing to be performed shall be 24-hour Presence- Absence Technique, and Heterotrophic Plate counts on each sample. Submit results to City Water Quality Section per item 5. 2. City staff normally performs the collection and transportation to laboratory on weekly distribution system and source samples. Lab should be ready to perform this task if needed. The sampling days and time will be established by the City and Vendor will comply with the City's schedule. 3. Contractor will coordinate with the City Water Quality Section on all work. 4. Perform bacteriological and other special types of analyses on samples collected by City Water Quality staff for repairs or new construction on the distribution system. Submit results to City Water Quality Section per item 5. 5. Within 4 hours of testing conclusion, results in PDF format on lab letterhead will be electronically mailed to City. Within 48 hours the hard copy will be sent by postal mail. In addition, within 48 hours sample results will be electronically mailed to the City on an Excel template supplied by the City. Surfnet Exhibit A 6. Lab will notify designated City contact personnel immediately when total coliforms, fecal coliforms, or E. coli is present, when HPC is> 500 in sample results, or when a sample is invalidated due to interference problems. A copy of the City's Emergency Notification Plan will be given to the lab after award of contract. 7. Lab will notify the Water Quality Section of any problems concerning cancellation or delays regarding sample collections. The Lab will notify Water Quality immediately of any problems or delays concerning analysis of samples already taken or scheduled to be taken. 8. The Lab technician must follow procedures and guidelines for collecting samples that are acceptable by the City Water Quality Section. Any samples transported by the lab must be stored in ice chests designated for drinking water samples. 9. The Lab will be available to respond to private contractors that require re-check bacteriological samples be collected and tested on construction projects in Huntington Beach and Sunset Beach. The samples requested by private contractors shall be at contractor's expense and the contractors shall be invoiced by the Lab directly. 10. For all bacteriological samples collected by lab, perform analyses of chlorine residuals using the HACH Pocket Colorimeter II concurrent with collection of all bacteriological samples. Perform chlorine residual tests in accordance with State Health requirements using DPD method and submit results to the City Water Quality Section per item 5. City will perform random calibration checks on Lab's Colorimeter to verify proper operation and consistency with City equipment. 11. Perform quarterly analyses of water samples for the presence of Total Trihalomethanes (TTHM) and Haloacedic Acids (HAA5), using approved State Health method, at eight(8) locations designated by the City. City staff normally performs the collection and transportation to laboratory on the TTHM and HAA5 samples. Lab should be ready to perform this task if needed. Submit results to the City Water Quality Section per item 5. 12. All samples shall be tested by employees of the Lab. All lab-collected samples shall be collected by employees of the lab. 13. Lab will be available for sample collection and/or transport on an as needed basis with a minimum of 24 hours notice. Surfnet Exhibit A C. CITY'S DUTIES AND RESPONSIBILITIES: 1. City will pay the vendor upon invoice on a monthly basis. 2. City will provide training to familiarize vendor with the City' procedures D. WORK PROGRAM/PROJECT SCHEDULE: Work will be performed under the direction of City of Huntington Beach Utilities Staff on an on- going basis throughout the life of the contract. Surfnet Exhibit A EXHIBIT "B" Payment Schedule (Hourly Payment) A. Hourly Rate CONSULTANT'S fees for such services shall be based upon the following hourly rate and cost schedule: Individual Costs Chlorine residual: $3.00 Total Coliforms (P/A) $5.00 HPCs $5.00 TTHMs $25.00 HAAs $80.00 Fees Based on per sample/test at construction site Total Cost for Sample Analysis $13.00 (Total Coliforms, HPC, Chlorine Residual) One hour sampling cost with travel time $25.00 Total Cost $38.00 Extended Cost (100 samples) $3,800.00 Fees for collection and analysis of forty four(44) routine distribution samples Cost of analysis for 44 sites (13 ea. X 44) $572.00 (Chlorine residual, total choliforms, E-Coli, HPC) Hourly cost to perform sample collection $25.00/hr (estimate 4 to 5 hours to perform sampling) Total cost for sampling and analysis (44 sites and 5 hours) Sampling 5 hours @ $25.00/hr $125.00 Analysis of 44 sites $572.00 Total Cost $697.00 Other Costs Source Sample Testing (per sample) $10.00 (Total Coliforms, HPCs) Quarterly THM and HAAs Testing TTHMs (each) $25.00 HAAs (each) $80.00 Note: E-Coli is determined from the P/A test at no additional charge B. Travel. Charges for time during travel are not reimbursable C. Billing Surfnet Exhibit B hourly 1 1. All billing shall be done monthly in fifteen (15) minute increments and matched to an appropriate breakdown of the time that was taken to perform that work and who performed it. 2. Each month's bill should include a total to date. That total should provide, at a glance, the total fees and costs incurred to date for the project. 3. A copy of memoranda, letters, reports, calculations and other documentation prepared by CONSULTANT may be required to be submitted to CITY to demonstrate progress toward completion of tasks. In the event CITY rejects or has comments on any such product, CITY shall identify specific requirements for satisfactory completion. 4. CONSULTANT shall submit to CITY an invoice for each monthly payment due. Such invoice shall: A) Reference this Agreement; B) Describe the services performed; C) Show the total amount of the payment due; D) Include a certification by a principal member of CONSULTANT's firm that the work has been performed in accordance with the provisions of this Agreement; and E) For all payments include an estimate of the percentage of work completed. Upon submission of any such invoice, if CITY is satisfied that CONSULTANT is making satisfactory progress toward completion of tasks in accordance with this Agreement, CITY shall approve the invoice, in which event payment shall be made within thirty (30) days of receipt of the invoice by CITY. Such approval shall not be unreasonably withheld. If CITY does not approve an invoice, CITY shall notify CONSULTANT in writing of the reasons for non-approval and the schedule of performance set forth in Exhibit "A" may at the option of CITY be suspended until the parties agree that past performance by CONSULTANT is in, or has been brought into compliance, or until this Agreement has expired or is terminated as provided herein. 5. Any billings for extra work or additional services authorized in advance and in writing by CITY shall be invoiced separately to CITY. Such invoice shall contain all of the information required above, and in addition shall list the hours expended and hourly rate charged for such time. Such invoices shall be approved by CITY if the work performed is in accordance with the extra work or additional services requested, and if CITY is satisfied that the statement of hours worked and costs incurred is accurate. Such approval shall not be unreasonably withheld. Any dispute between the parties concerning payment of such an invoice shall be treated as separate and apart from the ongoing performance of the remainder of this Agreement. Surfnet Exhibit B hourly 2 Water Quality and Analyses RFP Consultant List Sierra Analytical Labs, Inc. 26052 Merit Circle, Suite 104 Laguna Hills, CA 92653 949-348-9389 Attn: Richard Forsyth Test America Laboratories Inc 4101 Shuffel Drive North Canton, OH 44720 949-261-1022 Attn: Patrick Arrington Truesdail Laboratories Inc 14201 Franklin Ave Tustin, CA 92780 714-730-6239 Attn: Anthony Fontana Cliel 1251832 305SIEPRANA DATE(MM/DDNYYY) ACORD. CERTIFICATE OF LIABILITY INSURANCE 1 10107/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the iioficy(ies)must t.6W_endorsed.If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsemeryt(s). PRODUCER NUMN'Te CT Aide Radilla BB&T Insurance Services (PI"COIL, 714 941-2850 Arc,No. 877 297-9245 of Orange County E-MAIL ADDRESS: aradilla@bbandt.com 2400 Katella Avenue Ste 1100 INSURER(S)AFFORDING COVERAGE NAIC# ............... Anaheim,CA 92806 INSURER A:Westchester Surplus Lines Ins. 10172 INSURED INSURERS:Preferred Employers Ins.Co. _10900 Sierra Analytical Labs Inc INSURER C:ACE American Insurance Co 22667 26052 Merit Circle,Suite#104 INSURER D: Laguna Hills,CA 92653 I NSURER E IN LU LRI COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. FA - POLICYD INSR TYPE OF INSURANCE .1151DUILI�IR POLICY EFF MEXP is (M a D R allM D LTR POLICY NU-NUMBER (M NYYY) DN)OYJ LIMITS A GENERAL LIABILITY G24308133003 07/2912014 07/291201 EACH OCCURRENCE ___. $11000,000 ............ IPRALIMAG X COMMERCIAL GENERAL LIABILITY DAMAGE RENTED o=arrenceI 000,000 _7 CLAIMS-MADE I &I OCCUR MED EXP(Any one person) $25,000 ........... X BI1PD Ded:$5,000 PERSONAL&AD.V. I.NY.Y.RY $1,000.1.00. 0 ................ GENERAL AGGREGATE ............ P GEN L AGGREGATE LIMIT APPLIES PER: RODUCTS-COMP!OP AGG $2,000,000 POLICY[:]J'E'C'T I F-1_LOC. COkdB3NED SINGLE LIMIT C AUTOMOBILE LIABILITY CALHO8452106 D7/2912014:071291201 _(Ea soc:ident)_ ........ 1.1,00o'n. 0............ ....... X ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED AUTOS ALTOS BODILY IN JURY(Per amident) $ NON-OWNED I CPR e?7R DAMAGE X HIRED AUTOS X ALTOS $ UMBRELLA UAB OCCUR EACH OCCURRENCE $ EXCESS LIAR CLAIMS-MADE. AGGREGATE $ DED RETENTION$ $ ST�ATU- -H- B WORKERS COMPENSATION AND EMPLOYERS'LIABILITY YIN WKNI0946013 D2112/2014 02 DRY LIMITS i 811 ANY PROPRIETOR/PARTNER/EXECUTIVE� E.L.EACH ACCIDENT 10,000,0.00 OFFICERIMEMBER EXCLUDED? Y NIA E.L.DISEASE-EA EMPLOYEE! (Mandatory in NH) $1,009,000-- If yes,describe under DESCRIPTION OF OPERATIONS below E.L.D.I.S.E.ASE P.OLIPY LIMIT A.111.09.0,00-0 ........... A Professional G24308133003 7/29/2014 0712912015 $1,000,000 Limit Liability $5,000 Deductible DESCRIPTION OF OPERATIONS LOCATIONS I VEHICLES(Attach ACORD 101,Additional Remarks Schedule,if 9PPOW6JASTOFORM RE:Huntington Beach City Council Resolution#2007-3. Al" *nIfer McGrath,City Attorney 2A CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Huntington Beach THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Public Works Dept. ACCORDANCE WITH THE POLICY PROVISIONS. 19001 Huntington St. P.O.Box 190 AUTHORIZED REPRESENTATIVE Huntington Beach,CA 92648-2211 0 1988-2010 ACORD CORPORATION.All rights reserved. ACORD 25(2010/05) 1 of I The ACORD name and logo are registered marks of ACORD #S13112246/M13057361 AFRAD HB -141- Item 9. - 19 IT'S` OF HUNTINGTON BEACH F" Professional Service Approval FormRECEIVED r > PART I MAY 2 1 2p14 Date: 5/19/2014 Project Manager Name: Derek Smith F:jnance DepartniAent Requested by Name if different from Project Manager: Chris Davis Department: Public Works PARTS I OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE 1 191YT .FTIEp BY THE REQUESTING DEPARTMENT AND SIGNED BY THE CITY MANAGER, FO APPROVAL,_,. BEFORE PROCEEDING WITH THE SOLICITATION OR CONTRACT PROCESS. PART-I MUST13E FILED WITH ALL APPROVE© CONTRACTS. 1) Briefly provide the purpose for the agreement: Contractor will provide water quality sampling and laboratory services for the City's Water Quality Section to meet state and federal drinking water standards. 2) Estimated cost of the services being sought: $600,000 3) Are sufficient funds available to fund this contract? ® Yes ❑ No If no, please explain: Note, contract to start in FY 2014-15 4) Check below how the services will be obtained: ® A Bid solicitation process in accordance to the MC 3,03.060 procedures will be conducted. ❑ MC 3.03.08(b)-Other Interagency Agreement procedure will be utilized. ❑ MC 3.03.08-Contract Limits of$30,000 or less exempt procedure will be utilized. 5) Is this contract generally described on the list of professional service contracts approved by the City Council? If the answer to this question is "No," the contract will require approval from the City Council.) Yes eO No Fiscal Services lraiy ger Signatur urchasing Approval) Date 6) Amount, Business Unlit (8 digits) and Object Code (5 digits)where funds are budgeted (Please note that a budget check will occur at the object code level): Account number Contractual Dollar Amount Business unit. object# Year 1(estimate) Year 2 (estimate) Year 3(estimate) 50685802.69365 $200 00 r $200000 j $200000 fy $ $ $ f a L ( E tt �.,i.- ' f ..,�`� ,f�`"{ 1S SBudget Ap r v tT�r Date" epart t ad Signatures) Date 5 "t Direct5rlo F I race's Signature Date Assistant CilyManager's Signature Date t APPROVED IED ❑ City Manager's Signature Date Item 9. - 20 ntract.doc HB -142- tc,L v:December/2013 o , CITY OF HUNTINGTON BEACH RECEIVED Professional Service Approval Form OCT 06 2014 Finance Department PART 11 Date: 10/2/2014 Project Manager: Derek Smith Requested by Name if different from Project Manager: Chris Davis Department: Public Works PARTS I & II OF THE PROFESSIONAL SERVICES CONTRACTS APPROVAL FORM MUST BE COMPLETED BY THE REQUESTING DEPARTMENT AND SIGNED FOR APPROVAL. PART I & 11 MUST BE FILED WITH ALL APPROVED CONTRACTS. 1) Name of consultant: Sierra Laboratories Inc 2) Contract Number: CHOOSE DEPARTMENT (Contract numbers are obtained through Finance Administration x 5630) 3) Amount of this contract: $600,000 Account number — Contractual Dollar Amou t Business unit. object# Year 1(estimate) Year 2 (estimate)Z/ Year 3(estimate) 50685802.69365 $200,000 $200,000 $200,000 $ $ $ 4) Is this contract less than $50,000? ❑ Yes ® No 5) Does this contract fall within $50,000 and $100,000? ❑ Yes ® No 6) Is this contract over$100,000? ® Yes ❑ No (Note: Contracts requiring City Council Approval need to be signed by the Mayor and City Clerk. Make sure the appropriate signature page is attached to the contract.) 7) Were formal written proposals requested from at least three available qualified consultants? ® Yes ❑ No 8) Attach a list of consultants from whom proposals were requested (including a contact telephone number.) 9). Attach Exhibit A, which describes the proposed scope of work. 10) Attach Exhibi wh' descri es the payment terms of the contract. Fiscal ger (P asing) Date Budge ana=nature Dat aA,11r Io l Director of Finance (or designee) Signature Date professional service approval form-part ii.docx REV: December/2013 Tong, Philip _ From: Davis, Chris Sent: Thursday, May 29, 2014 1:30 PM To: Tong, Philip; Smith, Derek Subject: RE: Water Quality Sampling Professional Services Philip, we are aiming to start early next fiscal year so we need to get the RFP process started now with a mid November hire date. The.fu.nd.s are requested in.the FY 14/15 budget request,. From: Tong, Philip Sent: Thursday, May 29, 2014 12:56 PM To: Smith, Derek; Davis, Chris Subject: Water Quality Sampling Professional Services Hi Derek/Chris, The account number you provided 50685802.69365 has insufficient funds for this proposed contract of$200K a year. City of Huntington Beach FY 13/14 Funds Available by Business Unit Report Thursday, May 29, 2014 Object FY 13/14 FY 13/14 FY 13/14 FY 13/14 Account Revised Actual Encumbrance Available 50685802-Water Quality 51000-PERSONAL SERVICES 533,701.26 319,243.17 214,458.09 63075-Furniture Non-Capital 2,858.74 1,608.74 0.00 1,250,00 63125-Office Supplies 6,000.00 1,546.66 1,556,38 2,896.96 63230-Software 26,750,00 0.00 10,250.00 16,500.00 63225-Computer Supplies 26,750.00 0.00 10,250.00 16,500.00 64005-Medical Safety Supplies 800.00 0.00 800.00 64000-Safety Supplies 800.00 0.00 800.00 64165-Clothing/Uniforms 4,000.00 509.48 1,510,98 1,979.54 64255-Shop Equipment Operating 4,513.54 3,814.20 13,54 685.80 64305-Chemicals 7,500.00 5,715.33 1,784.67 64455-Books 600.00 16.48 583.52 64470-Subscriptions 100.00 45,00 55.00 64405-Books/Subscriptions 700.00 61.48 638.52 64485-Dues and Memberships 1,500.00 101.00 0.00 1,399.00 64500-Certification 1,320.00 831.50 0.00 488.50 63000-Equipment and Supplies 55,942.28 14,188.39 13,330.90 28,422.99 64570-Equipment Repairs Maint 55,683.40 3,488,42 3,801.00 48,393.98 64520-Repairs and Maintenance 55,683.40 3,488.42 3,801.00 48,393.98 68560-Training-Other 8,500.00 8,500.00 68550-Training 8,500.00 0.00 8,500.00 68500-Conferences and Training 8,500.00 0.00 8,500.00 69365-Other Professional Services 266,668.55 85,715.50 170,159.05 10,794.00 69300-Professional Services 266,668.55 85,715.50 170,159.05 10,794.00 79100-Contingency 5,000.00 5,000.00 79000-Other Expenses 5,000.00 5,000.00 60000-OPERATING EXPENSES 391,794.231 103,392.31 187,290.95 101,110.97 Item 9. - 21 CD Attachment#3 N CITY OF HUNTIfyGTOP! BEACH N w. PROFESSIONAL SERVICES LISTING FISCAL YEAR 2013/14 ': PU6110.Works Division/FundDescription Amount Amount Requested Vendor Requester Date Development processing, inspection, special services, parcel review, Engineering/Development-100 EIR review, infrastructure funding s« tudY $155 700 10,000.00 Moffatt&Nichol Ken Dills 12/11/2013 General Services 100 Inspection/Testing Services $20;000 __._.. ........ ......__... Consulting arborist,tree surveys, litigation reports, streets surveys, Maintenance Operations-100 special reports, safetyecial training $15,000 Transportation Management-1 00 ;Traffic studies, minor design, plan check,special studies $10 000 Traffic Impact(206) 1Traffic studies minor design, plan check,special studies $180 000 ..... _.. ..___._. — _ _._ .._._. Gas Tax(207) Construction management, inspection,testing,project design $200 000 75,000,00 City of Irvine Todd Broussa 11/19/2013 ater S _.___ __.. ..�_.__— _-- -- 50,000.00 CM for Sr Center Todd Broussz 5/12/2014 ._. Wervice...Fund(506) Project design construction management, inspection,testing $899,200` 120,000.00 Associated Lab Derek Smith 7/2 412 0 1 3 Cd 200,000.00 Pacific Advanced Civil Enginee 12/11/2013 5,400.00 Go Live Ken Dills 3/11/2014 __ __... _ .__ _ _. _. _— 9,195,00 Ge scencehnolcJay Kleinhein 4/12/2014 —__.. ... ......... _ 200,000.00 Water Sampling Derek Smith 5/21/2014 Sewer Service Fund(511) Project design, construction management, inspection,testing $125000 25,000,00 WDR Brian Raglan( 5/15/2014 Grants&Restricted Funds Project design construction management, inspection,testing_— $408,000: 206,000.00 DLR Janeen/Travi; 5/29/2014 Total Professional Services $21012,900' Avail Balance 1,112,306 City of Huntington Beach FY 13/14 Funds Available by Business Unit Report Thursday,May 29,2014 Object FY 13114 FY 13114 FY 13114 FY 13/14 Account Revised Actual Encumbrance Available 50685802 Water dual 51000-PERSONAL SERVICES 533,701.26 319,243.17 214,458.09 63075-Furniture Non-Capital 2,858.74 1,608.74 0.00 1,250.00 63125-Office Supplies 6,000,00 1,546,66 1,556,38 2,896.96 63230-Software 26,750.00 0.00 10,250.00 16,500.00 63225-Computer Supplies 26,750.00 0.00 10,250.00 16,500.00 64005-Medical Safety Supplies 800.00 0.00 800,00 64000-Safety Supplies 800.00 0.00 800.00 64165-Clothing/Uniforms 4,000.00 509.48 1,510.98 1,979.54 64255-Shop Equipment Operating 4,513.54 3,814.20 13.54 685.80 64305-Chemicals 7,500.00 5,715.33 1,784.67 64455-Books 600.00 16.48 583.52 64470-Subscriptions 100,00 45.00 55.00 64405-Books/Subscriptions 700.00 61.48 638.52 64485-Dues and Memberships 1,500,00 101,00 0.00 1,399.00 64500-Certification 1,320.00 831.50 0,00 488.50 63000-Equipment and Supplies 55,942.28 14,188.39 13,330.90 28,422.99 64570-Equipment Repairs Ma#nt 55,683,40 3,488.42 3,801.00 48,393,98 64520-Repairs and Maintenance 55,683.40 3,488.42 3,801,00 48,393.98 68560-Training-Other 8,500,00 8,500.00 68550-Training 8,500.00 0.00 8,500.00 68500-Conferences and Training 8,500.00 0.00 8,500.00 69365-Other Professional Services 266,668.55 85,715.50 170,159.05 10,794,00 69300-Professional Services 266,668.55 85,715.50 170,159.05 10,794.00 79100-Contingency 5,000.00 5,000.00 79000-Other Expenses 5,000.00 5,000.00 60000-OPERATING EXPENSES 391,794.23 103,392.31 187,290.95 101,110.97 50000-EXPENDITURES 925,495.49 422,635.48 187,290.95 315,569.06 xB -1 4s_ Item 9. - 23 City of Huntington Beach FY 13/14 Fund Balance Report Thursday,May 29,2014 Object FY 13114 FY 13114 FY 13/14 FY 13114 Account Adopted Revised Encumbrance Actual 00506-Water 10000-ASSETS 0 12,979,521 11,595 108,6 56,920 20000-LIABILITIES 0 (166) 690 (2,570,622) 30000-TOTAL FUND EQUITY _ 0 0 (105,759,336) 41300-In-Lieu Tax (66,008) 41 000-:OTHER LOCAL TAXES {66,008) 42960-Interest Income 0 0 (445,720) 42955-USE OF MONEY AND PROP 0 0 (445,720) 46400-County Agencies 0 0 46600-WOCWB Revenue 0 0 (4,335) 46000-REVENUE FROM OTHER AGENCIES 0 0 '0 (4,335) 47100-Public Works 0 0 (3,130) 47700-Utility Charges (31,408,875) (31,408,875) (22,220,081) 47000-CHARGES FOR CURRENT SERVICES (31,408,875) (31,408,875) (22,223,211) 48110-Sales (79,344) 48200-General Sales (170) 48370-Reimbursables (5,670,707) (5,670,707) (87,859) 48500-Settlements 0 0 0 48510-Other 0 0 80,125 '48100-OTHER REVENUE (5,670,707) (5,670,707) 0 (87,247) 49100-Operating Transfers In 0 0 49000-NON-OPERATING REVENUE 0 0 0 40000-REVENUES 2Z,079,582) (37 079,582} 0 {22,826.521) 51100-Salaries-Permanent 5,278,667 5,278,667 3,044,989 52000-Salaries-Temporary 497,500 497,500 126,830 53000-Salaries-Overtime 238,348 238,348 212,187 54000-Termination Pay Outs 110,323 55000-Benefits 3,053,423 3,053,423 1,765,273 51000-PERSONAL SERVICES 9,067,938 9,067,938 5,259,602 61000-Utilities 1,437,718 1,472,381 452,798 498,353 62000-Purchased Water 14,267,487 14,267,487 5,722,216 6,232,787 63000-Equipment and Supplies 999.404 1,122,951 230,319 460,138 64520-Repairs and Maintenance 2,391,574 2,710,597 507,509 1,227,335 68600-Conferences and Training 99,700 99,391 22,873 18,138 69300-Professional Services 899,200 1.520,330 779,426 325,189 69450-Other Contract Services 599,036 642,229 94,138 210,452 70000-Rental Expense 17,500 17,500 49,837 12,091 77000-Interdepartmental Charges 6,670,707 6,670,707 6,670,707 78000-Expense Allowances 17,400 17,400 20,696 79000-Other Expenses 594,070 651,149 55,052 108,583 60000.OPERATING EXPENSES 26,993,796 28,192,121 7,914,167 `14,7&1,369 82000-Improvements 7,520,000 8,775,437 2,002,364 1,166,770 83000-Equipment 3,451,720 3,834.133 1,854,046 1,031,243 85000-Vehicles 464,000 623,877 309,127 257,575 80000-CAPITAL EXPENDITURES 11,435,720 13,233,447 4,165,536 2,455,588 88700-Depreciation 0 88000-NON-OPERATING EXPENSES. 0 50000-EXPENDITURES 47,497,454 50,493:507 12,079,703 22,499,559 l,vaijan6c 914,245 Item 9. - 24 BB -1 4b- CITY OF HUNTINGTON BEACH _ PROFESSIONAL_SERVICES LISTING ......p..a.r.t.....a.n.t.. . . ... ..................................... .................................................:...:.......,...............•:..... . .> ... :.vs ... ....:......... ....... ................... .................. . ........... . ; . . . . ....... ..Division or Fund Description Amount Engineering/Development-100 Development processing, inspection, special services, parcel review, $ 230,700 EiR review, NPDES program support Transportation Management-100 Traffic studies, minor design, plan check, special studies $ 10,000 Maintenance Operations-100 Consulting arborist,tree surveys, litigation reports, streets surveys, $ 15,000 special reports, safety/special training General Services-100 Testing services $ 20,000 Capital Improvement-100 Project design, construction management, inspection,testing $ 395,450 AQMD Fund-201 Bicycle Master Plan, special studies, signal synchronization, minor design $ 172,000 Traffic Impact- 206 Construction management,inspection,testing, project design $ 30,000 Gas Tax-207 Construction management, inspection, testing, project design $ 250,000 Sewer Development Fund-210 Lift Station design, technical services $ 400,000 Measure M-213 Construction management,inspection,testing, project design $ 50,000 Prop 42-219 Project design, construction management, inspection,testing, special studies $ 285,000 Infrastructure Fund-314 Project design, construction management, inspection,testing $ 350,000 Water Engineering-506 Development plan check, miscellaneous Studies, as-needed modeling, $ 270,000 and corrosion monitoring. Water Administration-506 Rate/Billing study, SCADA programming upgrades, safety/special $ 300,000 training Water Quality-506 Water quality sampling and analysis, compliance tracking program $ 219,200 implementation, comprehensive water quality plan,water quality program services Water Production-506 Controller programming support $ 7,500 Water Projects-506 Project design, construction management, inspection,testing $ 11875,000 Sewer Administration-511 Design,technical services, project management $ 75,000 Sewer Service Maintenance-511 SCADA programming upgrades, technical services $ 50,000 Sewer Projects-511 Project design, construction management, inspection,testing $ 325,000 OCTA Grants-873 Transportation studies, design, environmental studies, inspection $ 16,000 HBP Grants-961 Project design, construction management, inspection,testing $ 600,000 HSIP Traffic Improvements- Project design, construction management, inspection, testing $ 160,000 Total $ 6,105,850 xB -147- Item 9. - 25 Huntington Beach Utilities, Water Quality 2014 Lab RFP Rating Sheet � = Rater = Jay Kleinheinz Signature 9/& Scale 1 - 10� ( ) Compliance Project . Public Agency Education Lab & Work, Price References Total With RFP Understanding Experience Experience— Sierra Analytical Labs 10 9 9 9 8 9 54 TestAmerica Laboratories 6 6 5 7 5 5 34 Truesdail Laboratories 4 6 6 6 8 7 37 Lab Comments . Did a great job followoing the RFP. Very good references. Has previous experience working with the City of HB with excellent Sierra Analytical Labs results. Followed RFP very well. We used Test America before and had to cut their contract short due to poor customer service and not TestAmerica Laboratories keeping HB in the loop regarding procedural changes within their lab. Pretty lean on references in Orange County. Did not outline any construction costs Didn't organize their response to well with the order outlined inn the RFP (A-M)Vague on collection procedures. No mention of Truesdail Laboratories Hach meter; I didn't see any references in Orange County. Construction site sampling costs significantly high but overall sample costs are comparable to Sierra Huntington Beach Utilities, Water Quality 2014 Lab RFP Rating Sheet Rater = Derek Smith Signature �..i. (Scale = 1 - 10) Compliance Project Public.Agency Education' Lab with RFP Understanding Experience & Work Price References Total` Ex erience Sierra Analytical Labs 9 10 9 9 8 10 55 TestAmerica Laboratories 6 6 4 7 4 5 32 Truesdail Laboratories 3 7 7 7 8 7 37 Lab Comments Plus:Followed RFP exactly; Sierra has done special projects for HB previously &did great job; great references all in O.C. & I Sierra Analytical Labs know almost all directly; custom reports available; mentions using Hach meter&do in-house checks; oranizational chart& family run; all staff has extensive experience; included construction sampling cost. Minus:Smaller lab than others. Plus:Closest lab to HB; handles large volume of samples; reports online; answers organized per RFP items#A-M; detailed TestAmerica Laboratories sample procedures. Minus:Too large of lab nationwide (RFP contact in Ohio); HB unhappy with TestAmerica services in past; previous Proj Mgr switched to Louisiana; Only 1 local reference -all others in Riverside & S.B. Counties; no constr costs. Plus: Has tested drinking water since 1930's; well established financially; lists project mgr& backup proj mgr; good staff contact Truesdail Laboratories list. Minus: Didn't organize RFP items A-M; didn't mention sample collection procedures; didn't mention Hach meter; no references in O.C.; field staff has little WQ experience; Huntington Beach Utilities, Water Quality 2014 Lab RFP Rating Sheet Rater = Chris Davis Signature (Scale = 1 - 10) ACE kL 4 A r "AA Total: Y . d! AU Jl� _4 It............. Sierra Analytical Labs 9 9 8 9 8 9 52 TestArnerica Laboratories 7 6 4 6 5 4 32 Truesdall Laboratories 2 6 6 6 6 7 33 F W7 7 -- j i V#77, Sierra Analytical Labs Followed RFP as expected., Solid references, met all professional criteria. TestArnerica Laboratories Followed RFP adequately. Liked the on-line options. One major reference, Golden State Water, was solid. Others were for small amounts in rural areas. Truesdail Laboratories Boilerplate proposal. Did not follow City's RFP criteria of ordering responses A-M. Did not answer specific questions regarding HACH or constrcution pricing. Good references, although did not give size or scope of work for other agencies City ®f Huntington Beach 2000 Main Street ® Huntington Beach, CA 92648 (714) 536-5227 www.huntingtonbeachea.gov Office of the City Clerk ® Joan L. Flynn, City Clerk November 13, 2014 Richard Forsyth 26052 Merit Circle, Suite 104 Laguna Hills, CA 92653 Dear Ms. Carlson: Enclosed for your records is a copy of "Professional Services Contract Between the City of Huntington Beach and Sierra Analytical Laboratories, Incl. for Water Quality Analyses and Sampling." Sincerely, m Joan L. Flynn City Clerk JF:pe Enclosure Sister Cities: Anjo, Japan 0 Waitakere, New Zealand